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Backus Organization and Functions Manual
Backus Organization and Functions Manual
1. GENERAL ASPECTS
1.1 PURPOSE
Specify and clearly describe the general functions and activities of the
organizational units that make up the organizational structure.
Specify for each organizational unit of the Company its hierarchical level
and the relationships of authority and dependence.
1.2 OBJECTIVES
1.3 SCOPE
The provisions set forth in this Manual are mandatory and must be complied with
and applied by all directors, officers and employees of Unión de Cervecerías
Peruanas Backus y Johnston S.A.A.A.
1.4 APPROVAL
1.5 DISCLOSURE
The objective of this Manual is to regulate and guide all the activities of the
Company's organizational units; the edition and dissemination will be the
responsibility of the Planning, Budget and Information Technology Department and
its subsequent supervision and control.
1.6 EFFECTIVENESS
This Organization and Functions Manual shall be in effect as of the day following
its approval by Resolution and until a modification and/or replacement is issued.
1.7 UPDATE
1.8 IMPLEMENTATION
The Administration and Finance Department, through the Human Resources Area of
Unión de Cervecerías Peruanas Backus y Johnston S.A.A., is responsible for
coordinating and controlling the application of this manual.
At the level of the Management Coordination Committee, the results achieved with
the application of the manual are evaluated in order to guide the optimization of its
design according to the Company's objectives.
2. COMPANY-RELATED
2.1 MISSION
2.2 VISION
Growing the value of our market share through our portfolio of brands.
2.3 PURPOSE
To be the local market leader, with a 98% share of the national market.
2.4 OBJECTIVES
To develop and maintain the image of a leading and modern Corporation in Peru.
3. ORGANIZATIONAL STRUCTURE
Treasury office.
Manufacturing Department
o Engineering
o Technician
o Asset Management
o Manufacturing development
o Plant
Commercial Area
o Sales
Regional managements
Trade Marketing
Special events
Telesales
o Marketing
Brands
Marketing Services
Exports
o Distribution
Regional Management
Services
Transportation
Finance Area
o Treasury
o Accounting
o Business planning
o Information technology
o Transformation projects
o Internal audit
o Credits
o Resource development
o Organizational development
o Labor relations
Logistics Area
o Planning
o Shopping
o Project management
Maintenance Area
o Project control
o Equipment Status
o Production quality
o Environmental management
ADMINISTRATIVE MANAGER
1. COMPETENCIES
POSITION ADMINISTRATOR
2. SPECIFIC FUNCTIONS
In order to meet their objectives, the Branches must comply with the following
objectives:
Comply with and enforce compliance with the Organization and Functions
Manual, as well as the Standards and Procedures Manual of its Management.
Direct the operations of the Branch and comply with the objectives and
dispositions of the General Management.
Ensure that delinquency levels do not exceed the limits established by the
company.
Represents the Branch before public and private entities on matters related to
the proper operation of the Branch.
Propose to the General Management the procedures that could improve the
efficiency and effectiveness of the branch.
Conduct in coordination with the Head Office studies for the detection and
control of non-visible leaks in the Branch.
Authorize acquisitions of material goods and ensure that they are made in
accordance with established procedures.
Plan, direct and control the efficiency of computer equipment so that they are
used in an optimal way, coordinating with the Systems Area the preventive
maintenance of these.
Plan, organize, direct and control in coordination with the Institutional Image
Area the social communication activities related to the promotion of the
positive image of the branch, according to its objectives, policies and plans.
Coordinate and attend cultural, civic, social and sports events, work meetings,
inaugurations of works and others.
Others assigned by the General Management and that are inherent to their
functions.
ADMINISTRATIVE ASSISTANT
1. COMPETENCIES
Experience 2 years
Minimum Age 20 years.
POSITION ADMINISTRATIVE ASSISTANT
2. SPECIFIC FUNCTIONS:
In order to fulfill its objectives, the Secretary shall perform the following
functions, which are not limitative:
To keep and maintain the files of the documentation delivered and received,
as well as the reports of the different organs of the Branch.
Records the entry and exit of documents related to the work of the Branch.
Others that may be assigned by the Branch Administration and that are related
to its functions.
1. COMPETENCIES
Grade of education Superior or Technical
Experience 5 years
POSITION HEAD OF COST AND BUDGET AREA
2. SPECIFIC FUNCTIONS:
In order to fulfill its objectives, it shall perform the following specific functions,
which are not limitative:
Comply with and enforce compliance with the Organization and Functions
Manual, as well as the Standards and Procedures Manual of its Management.
To generate the necessary resources for the development of the current and
investment operations of the Branch.
Maintain and improve the company's image through proper customer service.
Coordinate efficiently with the Operations Area the maintenance and repair of
micro meters.
Perform the consistency of commercial and operational information in order
to minimize the error rate in the supply of the database to the billing and
collection system.
Propose rules and procedures aimed at improving the activities of the Branch.
1. COMPETENCIES
Experience 3 years.
2. SPECIFIC FUNCTIONS:
Maintain the equipment and furniture of its section in reliable and operative
conditions.
Anticipate, report and resolve any situation that causes production stoppages.
Analyze, control and report on the condition of the networks for the timely
scheduling of collector replacement and/or extensions.
Prioritize work when dealing with emergencies that arise in the different units
of the Branch.
Control and evaluate the scope of work and/or actions, whether permanent or
emergency.
Conduct studies for the detection and control of visible and non-visible drinking
water leaks.
Coordinate, control, supervise and carry out the maintenance of all the network
system's comfort elements.
Perform daily and weekend schedules for the operation and maintenance of the
systems.
Monitor and evaluate the availability and status of equipment, tools and human
resources.
1. COMPETENCIES
Grade of Education Senior or Technical
Experience 3 years.
2. SPECIFIC FUNCTIONS:
To exercise the internal control subsequent to the acts and operations of the
Company based on the guidelines and compliance with the Annual Control Plan
referred to in Article 7 of the Law, as well as the External Control referred to in
Article 8 of the Law, on behalf of the Comptroller General's Office.
To audit the financial and budgetary statements of the Company, as well as its
management, in accordance with the guidelines issued by the Comptroller
General's Office.
Execute the control tasks of the acts and operations of the Company as required
by the Comptroller General's Office. When these control tasks are required by
the Head of the Entity and are not programmed, they shall be carried out in
accordance with the guidelines issued by the Comptroller General's Office.
Submit the reports resulting from its control work to the Office of the
Comptroller General as well as to the Head of the Entity and the sector, when
appropriate, in accordance with the provisions on the matter;
Act ex officio when in the acts and operations of the Company reasonable
indications of illegality, omission or non-compliance are noticed, informing the
Head of the Entity so that the pertinent corrective measures may be adopted.