Impres: Adapted From The Training Manual On Edition

IMPRES
The multimedia presentation component of OpenOffice.org
Adapted from the training manual on

http://www.documentation.openoffice.org/manuals (October 11, 2005
version, based on OpenOffice.org 2.0). The Original Documentation is
OpenOffice.Org 1.1 Impress QuickStart Guide, Version 0.6, March 2004
Edition
iSchools Computer & Internet Literacy Course for Teachers
Slide Presentation
TABLE OF CONTENTS
GETTING STARTED.................................................................................................................................................3
CREATING A PRESENTATION......................................................................................................................................3
THE IMPRESS WORKSPACE......................................................................................................................................4
SELECTING A SLIDE LAYOUT.....................................................................................................................................6
WORKSPACE VIEWS...............................................................................................................................................7
SAVING, CLOSING AND OPENING AN EXISTING PRESENTATION...........................................................8
SAVING A PRESENTATION..........................................................................................................................................8
CLOSING A FILE PRESENTATION..................................................................................................................................8
OPENING AN EXISTING PRESENTATION..........................................................................................................................8
USING TEXT BOXES................................................................................................................................................8
ADDING TEXT.......................................................................................................................................................8
MOVING A TEXT BOX.............................................................................................................................................9
RESIZING A TEXT BOX............................................................................................................................................9
DELETING A TEXT BOX...........................................................................................................................................9
FORMATTING TEXT.................................................................................................................................................9
CREATING, FORMATTING, AND EDITING SLIDES......................................................................................10
INSERTING NEW SLIDES.........................................................................................................................................10
CREATING BULLETED AND NUMBERED LISTS..............................................................................................................10
FORMATTING A PARAGRAPH....................................................................................................................................12
FORMATTING A SLIDE/PAGE....................................................................................................................................15
MOVING BETWEEN SLIDES......................................................................................................................................15
REARRANGING SLIDES...........................................................................................................................................15
RENAMING A SLIDE..............................................................................................................................................15
DELETING A SLIDE...............................................................................................................................................15
INSERTING GRAPHICS.........................................................................................................................................15
INSERTING GRAPHICS FROM FILE.............................................................................................................................16
IMPORTING GRAPHICS FROM GALLERY .....................................................................................................................16
INSERTING FONTWORK FROM THE GALLERY ..............................................................................................................16
WORKING WITH GRAPHICS ....................................................................................................................................17
INSERTING TABLES, CHARTS, AND GRAPHS................................................................................................18
INSERTING A TABLE..............................................................................................................................................18
INSERTING, EDITING, AND FORMATTING A CHART........................................................................................................18
CHANGING THE CHART TYPE..................................................................................................................................19
RESIZING THE CHART ...........................................................................................................................................19
MOVING CHART ELEMENTS....................................................................................................................................19
INSERTING SLIDES FROM ANOTHER FILE....................................................................................................................20
HYPERLINK.........................................................................................................................................................20
CREATING MASTER SLIDES AND TEMPLATES............................................................................................20
EDITING A SLIDE MASTER.....................................................................................................................................21
TEMPLATES.........................................................................................................................................................22
CREATING A SLIDE SHOW..................................................................................................................................24
ANIMATION EFFECTS............................................................................................................................................24
SLIDE TRANSITIONS .............................................................................................................................................26
REMOVING A TRANSITION......................................................................................................................................26
PRESENTING YOUR SLIDE SHOW....................................................................................................................28
SLIDE SHOW SETTINGS..........................................................................................................................................28
AUTOMATING YOUR SLIDE SHOW..............................................................................................................................28
SIMPLE TIPS TO CREATING EFFECTIVE PRESENTATIONS.....................................................................29
PRINTING YOUR PRESENTATION ....................................................................................................................32
Commission on Information and Communications Technology – Human Capital

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Slide Presentation
Impress is the slide presentation component of the OpenOffice.org suite.
A visually attractive presentation adds life to any discussion, seminar,

trainings, workshops, and the like. With Impress, you can create a variety of
slide layouts that will aid you in your
presentations. You may use it to produce Transition is how your
visual aids for your class discussions, slide show will proceed
multimedia presentations for various topics, from slide to slide for a
photo essays to get ideas across, or even as dramatic effect
a sing-along videoke presentation.
Animation, on the other
With Impress’ various tools, you can express hand, is the movement of
objectsand
your ideas in a variety of ways. With text, bulleted in the current slide
numbered lists,
tables, charts, clip art, and a wide array of graphic objects along with
background, animation, transitions and effects, any visuals can heighten
attention and interest.
GETTING STARTED
Creating a Presentation
Once you launch Impress from the
Applications / Programs Menu or
the Desktop, the Presentation
Wizard dialogue box presents you
with several options:
• Empty presentation creates a

new slide presentation from
scratch
• From template uses a ready-
made design that contains a set
of design elements which can be Figure 1 Presentation Wizard Window 1
applied to any presentation
• Open existing presentation opens a file that has been created and
stored
To Tip: Leave the Preview box checked to view the template, slide design and
create any other transitions that will be applied to the slide.
new
presentation from scratch:

1. Choose Empty Presentation, then click on Next
2. The Presentation Wizard asks you to pick out a pre-set design or choose
to create an <original> blank design

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Slide Presentation
3. Select how the presentation will be used under Select an output

medium. Usually, an Impress presentation is meant for computer
Figure 3: Presentation Wizard Window

Figure 2: Presentation Wizard Window 2
3
screen display
4. Click on Next, the next window allows you to choose a desired effect
from the dropdown menu under Select a slide transition – Once you’re
comfortable using Impress, you may, at this point in the creation
process, pick out a desired Speed for the effect as well as how the
presentation will be delivered in the Select the Presentation type
section
• But since you’re just beginning, just select No Effect and Default for
presentation type – you may assign Transitions and Animations later
in the process; for now, focus on the content of your slides, not the
effects
5. Click on the Create button to create the new presentation.
The Impress Workspace

Parts of the Impress window are similar to Writer and Calc, such as the Title
Bar, Menu Bar, Toolbars (with Impress-specific icons), and Status Bar.
Impress, however, has three panes to work with:

1. the left side of the window, called the Slide Pane, allows you to view
miniatures of the slides for navigation and editing purposes

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Slide Presentation
2. the middle part is the work area; it also gives you five different
presentation views for your convenience, namely: Normal, Outline, Notes,
Handouts, and Slide Sorter – the function of each view will be discussed
later
3. the right side shows the various Task Panes that allow you to choose
Figure 4 Impress Workspace
from available slide layouts, select master designs, and assign

transitions and animations

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Slide Presentation
Selecting a Slide Layout

It would be a good practice to have your content ready before starting your
slide presentation, in the form of a storyboard (see the section on Simple
Tips to Creating Effective Presentations) – this way, you have an image of
how your individual slides will look like and what each one will contain.
When you create a presentation or open

an existing one, the Layout task pane Exercise 1:
1. Open the file Cyber
appears on the right of the work area. It
shows you several layout options (as Security.odp from your CD.
thumbnails) to choose from. Since this 2. Use the Layout Task Pane
will be the first slide, it will be logical to to change the layout of at
pick out the Title Layout. The other least three slides.
layouts allow you to put text, graphics, 3. Use the View tabs on the
tables, multimedia objects, and a work area to see and
combination of these on the slide. appreciate the different
view options.
You may preview the slide layout on the 4. Close the file while leaving
work area – do not worry, you are free to
change your mind at a later time because you are allowed to change the
layout of existing slides.
Figure 5 Sample AutoLayout Design

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Slide Presentation
Workspace Views
The work area gives you several ways to view the current presentation:
Outline View – Notes View – allows

Normal View – the view shows the text you to add personal
used when creating content of the notes on the slides
individual slides, used for slides in outline created that would serve
editing the text and the format, can be used as “cue cards” during
graphical elements of a for editing text the actual presentation;
single slide within a structured/ the notes written will not
hierarchical appear on the slide show
Handouts View – arranges the Slide Sorter View – shows

slides for printing to serve as the slides in miniature, gives
handouts for the audience, has you an overview of all the
several printing options slides created for easier
navigation, review, and re-
Figure 6
Workspace Views
To change the Workspace view

• Click on the View Tabs OR
• Go to the View menu, then click on the desired view
Figure 6 View menu

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Slide Presentation
SAVING, CLOSING
AND OPENING AN Exercise 2:
EXISTING Go to the currently open
PRESENTATION file (Untitled1).
Open another presentation
Saving a presenta- by going to File > New >
tion Presentation (menu bar or
It is always good to OOo icon)
save a file once it’s Go through the
created to avoid any Presentation Wizard to
problems such as power create an empty
failure or some other presentation.
technical problems. OOo Impress is Save this file as My
compatible with Microsoft PowerPoint. If Teaching Career.odp.
you wish to open an Impress file in MS Close this file.
PowerPoint, make sure that you save the Close the other file
file using the .ppt file extension, instead of (Untitled1) – you will be
its regular .odp (make sure that you asked if you want to save
choose it from the Save Type dropdown or discard the file. Select
menu). discard. This will close
Impress since there are no
1. Go to File > Save/ Save As other open files.
2. Choose a folder to save your work in Load Impress, open the file
3. Give a file name named My Teaching
4. Select a file type from the drop-down Career.odp by using the
lists Presentation Wizard.
• *.odp (default for Impress 2.x version)
• *.sxi (OOo Impress 1.x version)
• *.otp (Impress Template)
• *.ppt / pps (Microsoft PowerPoint)
Closing a file presentation

• Go to File > Close OR click the close (x) button
(If you do not have any other files open, this action will also exit Impress)
Opening an existing presentation

You may use the Presentation Wizard OR use the File > Open in the menu
bar OR the Open icon in the toolbar.
1. Go to File > Open
2. Look in the Folder where presentation file was previously saved
3. Select the file name of the presentation that was previously created
4. Click Open
USING TEXT BOXES
Adding Text
There are two ways to add text in a slide:

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Slide Presentation
• Use the slide format provided by the Layout Task Pane (choose a layout
with a ready text box then click the text box to add text)
• Select the Text tool from the Drawing toolbar and type text in the
text box, click outside to deselect.
Moving a Text box

• Drag the pointer over the gray border until it changes into a four-headed
arrow, Click and drag to move the text box to the desired position
• When the text box is not in the edit mode, the gray border is replaced
with the green resizing handles only
Resizing a Text box

• While the Text box is not in the edit mode, drag the pointer to any of the
green resizing handles, it will change into the resizing arrow (border bar
+ arrow pointing to the resize direction) or a two-headed arrow – click
and drag to the desired size
Deleting a Text box

• Click on the gray border (when in edit mode) once, notice how the gray
border disappears leaving only the green resizing handles
• Press Delete
Formatting Text
Figure 7 Text Formatting toolbar
Changing the text size, font, and

color adds a dynamic feel to the
presentation. Impress offers a
variety of ways to format your text in
the slide. You may use the Format
menu (Character) or Text Formatting
toolbar. The same Character
dialogue box will appear.
1. As with other applications, text

must be selected before it can be
formatted.
 To format all text in the text
box, click once on the gray
border to activate green
Figure 8 Character
resizing handles Dialogue Box
2. Go to Format > Character
3. The Character dialogue box will appear
4. Select the Font type, the Typeface and the Size under the Font Tab –
use the preview pane to see the effect
5. Move to Font Effects Tab, format as desired and as appropriate
(underscore, strikethrough, font color, relief)
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6. Move to Position Tab, format as desired and as appropriate (position –

normal, superscript, subscript; scaling; spacing)
7. Click OK – reset to go to original format
CREATING, FORMATTING, AND EDITING

SLIDES
Inserting New Slides

To insert a new slide, do any of the following:
• Go to Insert menu > Slide OR
• Right-click on the desired layout for the new
slide and choose Insert Slide OR
• Click the Slide button on the toolbar Figure 9 New Slide
through Slide Pane
You may insert slides between existing ones by positioning the pointer in
the Slide Pane and right-clicking to access the Insert Slide option.
You may choose to insert duplicate slides in the future. To do this, just go to
Insert > Duplicate Slide to create an exact copy of the slide in view
(same as copy-paste that particular slide).
Exercise 3:
Go to the currently open file (My Teaching Career.odp).
Select the layout for a Title Slide.
Click the bigger text box and type the phrase: “My Teaching Career”
Format the text as desired – font type, font size, color, shadow, etc. The
presentation’s title usually uses font size 60 and above.
Resize and move the text box to make it appear as the presentation’s
title slide.
Add text boxes for your personal data: name, school teaching in, position.
Delete any text boxes that are not necessary.
Save your file.
Congratulations! You’ve just created your first presentation. Wasn’t that
easy?
Creating Bulleted and

Numbered Lists
Lists, the regular text format in presentations,
can be created by going to the Format menu >
Bullets and Numbering. The Bullets and
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Figure 10 Format >

Bullets
Slide Presentation
Numbering dialog box will show various bullets (symbols or graphics) and
numbering types to choose from. You can even customize the bullets and
numbering hierarchy depending on your preference.
Clicking the Bullets icon in the toolbar will toggle on/off the bullet for the
current line.
1. Choose a Layout from the Layout Task
Pane that contains a bulleted list
2. Click on the text box that reads “Click
to add an outline”
3. Type the text in the text box, press
Enter to start a new bulleted line.
Press Shift + Enter to start a new line
without a bullet
By default, all bulleted lists start at the

highest level of the outline hierarchy. To
change the level of an item in a bulleted
list, use the arrows to demote/move Figure 11 Sample Bulleted Layout
down/indent or promote/move up the line
in the hierarchy.
The up/down arrows allow you to move the current line up or down the
outline.
Moves the Positions
selected the
• Creating your own Bulleted or paragraph/ paragraph/
Numbered List line up one line before
For the entire list: level in the the one
1. Click on the gray border of the hierarchy above it
text box, displaying the green
resizing handles
2. Go to Format > Numbering/
Bullets Moves the Positions
3. Click the Bullets, Numbering selected the
type, or Graphics tab, then paragraph/ paragraph/
choose the desired bullet type line down one line after
4. Click OK. level in the the one
For a single line in the list:

1. Place in the cursor to the specific line
2. Go to Format > Numbering/ Bullets
3. Click the Bullets, Numbering type, or Graphics tab, then choose
the desired bullet type
4. Click OK
OR
1. Select/Highlight the text in the Text box where the bullets will be
applied
2. Click the Bullets On/Off icon in the toolbar
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Slide Presentation
3. The default bullet type will be applied (to change the bullet type, Go
to Format > Numbering/Bullets > Bullets, then choose bullet type,
then click OK)
• Customizing Bulleted Lists

Different bullets at different levels can help you stress a point during a
presentation. This will also help you structure the presentation to
emphasize main ideas over supporting ideas.
1. Click on the gray border of the text box, displaying the green resizing
handles
2. Go to Format > Numbering/Bullets
3. Go to the Customize tab
4. Choose the Level you want to customize and select a format from the
Numbering dropdown menu
 You can select Graphic from the Numbering dropdown menu then
choose Gallery to select from the available graphic options
5. Notice that highlighted level changes according to the chosen graphic
type.
6. Repeat choosing for the succeeding level
7. Click OK
Figure 12 Customize Tab in Figure 13 Graphic bullet options

the Bullets/Numbering dialog
Formatting a Paragraph
1. Click on the gray border
of the text box,
displaying the green
resizing handles
2. Go to Format >
Paragraph
3. The Paragraph dialog
box allows you to edit the
paragraph settings:
 The Indents &
Spacing tab has
options to adjust the
spacing of the
paragraph selected,
including the spacing
between lines of text Figure 14 Paragraph
Window

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Slide Presentation
 The Alignment tab contains the following options: left-aligned, right-

aligned, centered, or justified text
 The Tabs tab allows you to set left/right/center/decimal tabs for
various purposes
 The Preview pane shows how your text will be formatted
4. Format as desired then click OK

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Slide Presentation
Exercise 4:
Use the file named My Teaching Career.odp.
Insert a new slide. Select a bulleted list slide layout.
Type “Qualificatios” in the Title area.
For the bulleted list in the body of the slide, type the following personal
information:
your College Education (school, course, year graduated, honors)
your Graduate School education
PRC license: year LET was taken, rating
Be sure to use the demote/promote icons to move the information
up/down the bullet hierarchy.
Format your text.
Insert two more slides.
For slide 3, put information regarding your teaching experience
For slide 4, put information regarding the seminars you attended
and organizations you’ve joined.
Save your file.

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Slide Presentation
Formatting a Slide/Page
You can use the Format > Page feature
to access the Page Setup dialog box and
put some pizzazz to your slide
presentation.
Since most presentations normally use

the landscape orientation and letter-
sized paper, you don’t really need to
change the settings in the Page tab.
However, you can assign colors to your

current slide by using the Background Figure 15 Page Setup-
Background
tab – you can select from None, Color,
Gradient, Hatching, and Bitmap. More specific settings are available in each
category.
Moving between slides

To move between slides, use the Slide Pane on the left
side of the Impress window.
Rearranging Slides
You can re-arrange the order of slides by clicking and
dragging the selected slide on the Slide Pane or in the
Slide Sorter view and dropping it to its new location.
Notice that a black line will appear between the slides,
indicating where the slide will go. Figure 16
Slide Shortcut
Menu
Renaming a Slide
1. Select the slide you want to rename in the Slide Pane or in the Slide
Sorter view.
2. Select Rename Slide from the shortcut menu.
3. The slide name will be shown at the bottom of the slide thumbnail.
Deleting a Slide
1. Select the slide you want to delete in the Slide Pane or in the Slide Sorter
view.
2. Press the Delete key OR select Delete Slide from the shortcut menu OR
go to Edit > Delete.
INSERTING GRAPHICS
Graphics add life and vibrance to the presentation. If you want to include
graphics in a slide, choose a slide layout which includes a graphics area
(see sample layout).

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Slide Presentation
You can use the Drawing toolbar to add shapes or activate graphic galleries
for your slide presentations.
Figure 17 The Drawing Toolbar
Inserting Graphics from File

1. To add graphics, double click on the graphics area in the slide
2. In the Insert Graphics dialog box, choose your graphics file from your
storage disk
3. Click Open
You can only choose to use the Insert menu > Picture (from file or scan)
OR click the Insert Picture icon on the Drawing toolbar to insert a
graphic from your storage disk.
Importing Graphics from Gallery

A Gallery contains a collection of images that are readily available for use
1. Go to Tools > Gallery OR click the Gallery icon on the

Drawing Toolbar
2. Select from the Themes and choose a graphic from the gallery
3. Right-click to acces the shortcut menu – choose Insert > Copy
4. The graphic will be shown on the slide
Figure 19 Fontwork Gallery
Figure 18 Gallery
Inserting Fontwork from the Gallery

1. Click the Fontwork Gallery icon on the Drawing
Toolbar
Figure 20 Fontwork
2. Choose a fontwork design from the gallery by Toolbar
double-clicking on it.
3. The graphic will automatically be positioned on the current slide.
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Slide Presentation
4. Double-click the fontwork to edit the text. Deselect it to apply the

changes.
5. Use the Fontwork toolbar and the shortcut menu to change the settings
for the text – shape, alignment, spacing, 3D effects, fill, arrangement,
etc.
Working with Graphics

• Moving the Graphic
1. Click on the graphic, to show the green resizing handles
2. Move the pointer over the graphic until it changes into a four-headed
arrow
3. Click and drag to the desired position
4. Release the mouse button
• Resizing the Graphic
1. Click on the graphic, to show the green resizing handles
2. Move the pointer on the resizing handle until it changes into two-
headed arrow
3. Click 21
Figure andGraphic
drag Toolbar
to resize
• Deleting the Graphic Exercise 5:
1. Click on the graphic, to Useshow
thethe
file green
namedresizing handles
My Teaching Career.odp.
2. Press Delete Format the individual slides – experiment with
the different color, gradient, hatching, and
For Advanced Functions such as changing
bitmap optionsthe brightness
available and
in the contrast
Page Setupof the
image, use the Picture Toolbar. dialog Each
box icon in the Picture
– Background tab. toolbar activates a
separate window that allows you to work
Experiment oninserting
with more detailed settings
graphics for the
from the
selected graphic – covering solarization, aging, pixilation, transparency,
gallery, from the fontwork gallery, and from
cropping, shadow, etc. Review your
files lessons
in your in Writer.
storage disk.
Revise your layout if you’re not satisfied with
You may use the shortcut menu, accessed
the existing slidebyformat.
right-clicking on the selected
graphic, to further tweak your graphic’s settings.
Be creative! But at the same time, think
about your audience…will your formatting
catch their attention? Divert their attention?
Overwhelm them? Bore them?
Critique yourself.
Have someone else critique your work. Be
open to suggestions.
Figure 22 Graphic Save your file.
shortcut menu

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Slide Presentation
INSERTING TABLES, CHARTS, AND GRAPHS
To add a table, chart, or graph to a slide, select a Slide Layout (see sample
layout) that includes a table or chart area.
Inserting a Table
Double-clicking the Table placeholder
will activate Calc in your slide – i.e. a
spreadsheet will appear. Enter the
values and format the table as you
would a Calc spreadsheet. Deselect the
table once you’re done to return to the
current slide.
Inserting, Editing, and Formatting

a Chart
1. Double click on the chart Figure 23 Sample Layout with
placeholder on the slide or click the Table
Insert Chart icon in the Standard
toolbar or go to Insert > Chart to
display the auto chart that
automatically comes with sample
data.
2. Double-click on the chart area, it
should now have a gray border, and
the Main Toolbar now show tools
specifically for Charts
3. Click the Chart Data icon OR go to
Edit > Chart to enter your own set
of data. Figure 24 Sample Layout with Chart
• Insert buttons insert a row or Area
column.
• Delete buttons remove the information from a selected row or
column.
• Switch buttons exchange the contents of the selected row with the
contents of the row below it, or the contents of a column with those of
the column to the right.
• Sort buttons organize the content in ascending order. You can sort
data within a selected row or column, or sort the rows or columns
themselves.
• Apply to Chart transfers the data from the table to the chart.
• Input fields are where you insert data. Enter information in the boxes
within the desired rows and columns.
4. Click Apply to Chart button

5. Format the chart as desired – review your lessons in Calc.

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Changing the Chart

Type
1. Double click on the chart
(you will now have gray
borders on the chart area)
and the Main Toolbar has
changed to show tools
specifically for charts
2. Click the Edit Chart Type
icon or go to Format >
Chart Type
3. The Chart Type window
(Figure 28) appears Figure 25 Auto-Chart
• Under Chart Category,
choose between 2D or
3D to see different types
of charts
• Under Chart Type, click
one of the icons and see
the different variants of
the selected chart type
in the Variants window
• Choose as desired
4. Click OK
Figure 26 Edit Chart

window
Figure 28 Chart Type
Figure 27 Chart Data table

Resizing the Chart
1. Click on the Chart
2. The green resizing handles will appear. To increase or decrease the size
of the chart, click and drag one of the markers in the four corners.
Moving Chart Elements

1. Double click on the chart, the chart will now have gray border
2. Click on any of the elements, the title, the key or the chart graphic, to
select

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Slide Presentation
Exercise 6:
1. Create a new presentation. Use this page as a scratch file to test
out various tools in Impress.
2. Try inserting a slide with a chart placeholder.
3. Double-click the chart placeholder to insert a chart.
4. Access the data by clicking on the chart data button. Experiment
with the chart values and see the effects on the chart itself.
5. Format your chart.
6. You do not have to save the file at this point. Just leave it open for
3. Green resizing handles will appear, move the pointer in the selected
element until it becomes four-headed arrow
4. Click and drag to move to new location, release the mouse
Inserting Slides from Another File

In certain cases, you may choose to insert slides from another file – for
example, you would like to combine your old presentation on your school
profile into your current presentation. You do not have to re-do the slides,
you just need to go to the Insert menu > File, then choose from the list in
the dialog box -- Impress will only insert presentation files. After the entire
Exercise 7:
1. Use the scratch presentation file you used in Exercise 6.
2. Try inserting slides from another presentation file, for this exercise:
insert the file named The Evolution of Computers from your CD.
3. Decide if you want the inserted slides to retain their background or
use the currently used background.
4. The slides will appear automatically at the selected insertion point.
5. Treat the inserted slides as you would any regular slide.
6. Close your file without saving.
file has been inserted, you can delete, re-arrange, and edit your slides to
your liking.
Hyperlink
A hyperlink is highlighted text or button that when clicked, allows you to
jump to another part of the document/ presentation, another document, or
to an Internet site. In OpenOffice.org you can assign hyperlinks to text,
graphics, and text frames.
This is an advanced topic and will be discussed in future training sessions.

You may opt to use the Help feature of Impress to find out more about this
tool. Go on, experiment – it’s the best way to learn!
CREATING MASTER SLIDES AND TEMPLATES
A Slide Master contains the default text formatting style for the title,
bulleted items, and the background design of all slides in the current slide
presentation. This is especially useful if you need to maintain a consistent

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look for your presentations, such as school-related presentations, lecture

series, organization marketing paraphernalia/reports, etc. For example, your
organization may create a template which includes the organization's logo
and web address, and which uses particular colors and fonts. Each time a
staff member needs to develop a slide presentation they can take the
standard template as their starting point.
Using Slide Masters or Templates as a starting point for slide

presentations enables you to create a feeling of continuity within and
between slide presentations.
You can insert your school logo, motto, date, author’s name, filename, and
slide number (Insert > Fields). Using slide masters is consistent with the
Guidelines on Creating Effective Presentations because the presentation
comes across as professionally done and it forces the audience to focus on
the content rather than the unique graphic/colored design/format of each
slide.
Creating a Slide Master gives the presentation consistency and saves time
when designing a slide show. The font type in the title, bulleted text, and
the background design can be changed at one time in the Slide Master.
Editing a Slide Master

1. Go to View > Master > Slide
Master.
2. The Master Slide will appear in the
work area.
3. Make any formatting
changes, such as
background color, fonts,
sizes, shapes and images,
that are intended to be on
every slide
4. Go to View > Header and
Footer to add other
elements into your slide
master – those that you
want to be seen in all the Figure 29 Slide Master
slides’ header or footer
sections. You may even Figure 30 Header and Footer
add a graphic like a logo
at the corner (such as the one shown on Figure 29, that of iSchools).
5. Close the Master View by clicking the Close button in the Master View
toolbar or go to View > Normal to return to the current presentation or
switch to another view.
6. You can create several slide masters for your presentation (access the
shortcut menu while in the Slide Master mode, select New Master,
rename the two masters to avoid confusion) – i.e. one for your title
slides, and perhaps another for the regular slides – view Cyber
Security.odp which uses two slide masters.
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Slide Presentation
The edited Slide Master should appear on the Master Task Pane at the
right side of the work area. Notice that all the slides followed the slide
master in terms of design and format – unless there were objects or
formatting done on particular slides. You may select this newly edited slide
master option from those available.
Templates
A Template is a ready-made slide Exercise 8:
design containing a set of fixed design Use the file named My
elements which can be applied to any Teaching Career.odp.
presentation – ready-made slide Create a Slide Master for the
masters, if you will. The pre-designed presentation to produce a
Impress templates can be found in the consistent look among the
Master Task Pane to the right of the slides. Use Format >Page –
work area. Some templates have Background tab to assign a
content guides – something not found presentation “color”.
in regular slide masters. Format your font (especially
the text in the Slide Title
To use a template for a new placeholder) and bullets
presentation accordingly –maintain a
1. Choose New > Presentation to professional style.
launch the Presentation Wizard Put your name as the
2. Select From Template under Type presentation’s footer.
3. Select the template you want to Put slide numbers, too.
use from the list Insert the ischools logo from
4. Click Create your CD.
Take out all unnecessary
To create a template from an existing elements from the individual
presentation slides.
1. Open the presentation in OOo Be creative! But at the same
Impress time, think about your
2. Choose File > Templates > Save audience…will your formatting
3. The Templates dialogue box will catch their attention? Divert
appear, under New template, give their attention? Overwhelm
the template a name them? Bore them?
Critique yourself.
Figure 31 Templates Dialogue Box

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Slide Presentation
4. If it is not already highlighted, click on Presentations in the list of

categories to highlight it
5. Click OK

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Slide Presentation
CREATING A SLIDE SHOW
Slide show effects add fun and life to the presentation thereby getting the
attention of the audience. However, too much animation can also be
distracting and loses the presentation’s professional appeal – as such, a
presenter should always maintain an appropriate balance between content
and effects in order to produce an effective presentation. A school
presentation to high level officials will not have the same degree of effects
as a marketing presentation for a school event.
Animation Effects
Animation effects are special movements – title, bulleted text, graphs,
images, etc. – applied to specific objects within a slide that as they “enter”
the slide show.
In the Normal View

1. Select an object on the
current slide
2. Go to the Custom Animation
Task Pane on the right of the
work area (going to Slide
Show > Custom Animation
will activate the same Task
Pane)
3. Click the Add button to
activate the Custom
Animation Effects window
4. Choose an Effect from the
categories/tabs – Entrance,
Emphasis, Exit, Motion Paths
– as desired
5. Choose an animation speed Figure 32 Custom Animation
from the dropdown menu Window
6. Use the preview feature to check out the effect before clicking OK
7. The selected effect for the particular object will appear on the Custom
Animation Task Pane
8. You may choose to activate the animation effect automatically or by
mouse click
9. Select the next object and repeat the process
– do the same thing for the other objects, if
appropriate; establish on your own when the
effects become an overkill
10. Use the Change Order arrows to arrange
the object effects as they will appear in the
slide show – use the Play or Slide Show
buttons to test the effects
11. You may choose to tweak your animation
effects by using the Effect Options dialog box
with various dropdown menus to set
sound/no sound, dim/don’t dim, hide/don’t
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Figure 33 Effect Options

Slide Presentation
hide, set automatic timing, text animation group by 1 st level paragraphs

(for bulleted lists), etc. You can access this dialog box by right-clicking on
the effect on the Custom Animation Task Pane, and selecting Effect
Options.
12.Repeat the process for the succeeding slides.

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Slide Presentation
Exercise 9:
1. Use the file named My Teaching Career.odp.
2. Apply Custom Animation Effects on your slide presentation.
3. Preview the slide show:
a. Critique yourself.
b. Have somebody else critique your work to help you improve your
presentation.
4. Save your file.
Slide Transitions
Slide transitions are the effects when one slide
gives way or proceeds to the next slide during a
slide show. One can apply unique transitions to
every slide or choose one transition for all slides
for consistency (sometimes, none at all).
Done in any view except for Outline view:
1. Select a slide – a heavy blue border will be

around selected slide
2. Go to the Slide Transition Task Pane on the
right of the work area (going to Slide Show
> Slide Transition will activate the same
Task Pane)
3. Select a Transition from the choices
presented – a preview is shown when you
click on an option
4. Choose an animation speed and sound from
the dropdown menu
5. You may choose to activate the slide
transition automatically after the assigned Figure 34
pause or by mouse click Slide Transition Task Pane
6. Select the next slide and repeat the process –
do the same thing for the other slides, if
appropriate; establish on your own when the transitions become an
overkill
7. For a consistent transition throughout the presentation, select Assign to
All Slides
8. Use the Play or Slide Show buttons to test the transition/s
Removing a Transition
1. Select the desired slide(s)
2. Choose No Effect from the Effect box in the Object Bar Slide View

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Slide Presentation
Exercise 10:
2. Apply Slide Transitions on your slide presentation.
3. Experiment with the various slide show settings – view their impact
on the slide show.
b. Have somebody else critique your work to help you improve

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Slide Presentation
PRESENTING YOUR SLIDE SHOW

Delivering the slide show can be as simple as clicking on the Slide Show
icon and then just manually making your way through the presentation
by clicking from one slide to the next. If you animated your slides to display
one bullet point at a time, then clicking will take you from one bullet point
to the next.
Slide Show Settings

Go to Slide Show > Slide Show Settings (Figure 35), to see default
setting of a slide show presentation. Use the dialog box to specify
additional settings.
Figure 35 Slide Show settings
Automating your slide show
You can automatically move from one slide to the next, without the need for
mouse clicks – this is especially useful for unaided exhibit presentations that
run continuously. This requires
that you rehearse and record the
timings of the slide show in
advance, so that you can set the
time that each slide should stay
onscreen.
To rehearse and record the timings

of the presentation
1. Start the slide show by clicking

on the Rehearse Timings icon
Figure 36 Rehearse Timings

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Slide Presentation
on the Slide Sorter toolbar or by going to Slide Show > Rehearse

Timings
2. Notice how a digital timer has appeared on the bottom left corner of the
screen – this shows the duration that your effect or slide is
onscreen/active
3. As you go through your presentation, click on when you want to
move to the next slide
4. When you have completed the presentation, the timings for each
slide are displayed in the Transition Task Pane, where they can also
be edited (“Automatically After…”)
5. Click Slide Show to run the slide show automatically with these timings.
6. If you want the entire presentation to auto-repeat (continuously until
stopped by pressing ESC), got to the Slide show settings dialogue box
above and choose Auto from the Type section
Exercise 11:
2. Try using the Rehearse Timings tool on your presentation.
b. Have somebody else critique your work to help you improve
your presentation.
4. Save your file.
SIMPLE TIPS TO CREATING EFFECTIVE PRESENTATIONS
Use slide presentations appropriately – create one only if it is the best

option in putting your thoughts across to your audience and if it will really
aid you in your presentation, not overtake you. You have to bear in mind,
though, that if you wish to create an effective presentation, you have to
give ample time for the preparation phase. Organizing your thoughts and
creating a storyboard would help you visualize how your presentation will
look.
Practice, practice, practice… Indeed, practice makes perfect. Your skills in

creating effective presentations will improve as you continue to experiment
with various tools and presentation styles. Develop a taste for what is
P
appropriate and what is not
roper
Remember this: reparation &
ractice
revent
oor
erformance
Use a Template or a Slide Master

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Slide Presentation
• It provides design consistency and a continuous effect on the

presentation
• It unifies font and color scheme
• It provides a theme and ties together the presentation
• It allows focus on the message being delivered
Fonts
• Choose a font that is easy to read. The best font styles are Arial and
Tahoma from the Sans Serif family and Times New Roman and New
Century Schoolbook from the Serif family. You could, however,
experiment with font type that would suit your presentation.
• Stick with one to two types of fonts all through the presentation
• Generally, titles are 38-44 in size while subtopics and bullet points are 32
in size. There should be no font less than 24 in size
• Avoid curvy or too much art in a font, this could hamper readability
• Do not use ALL CAPS in the body of a slide, it makes text difficult to read
• Use italics for quotes or to highlight thoughts or ideas
Colors
• Use colors that are appropriate for the topic
• Use contrasting colors for the slide background and font
• Limit the use of colors to prevent a cluttered effect, two to three colors in
a slide will do
• Having a dark background on a computer screen reduces glare
Text
• Use bullet points instead of full sentences and paragraphs. Avoid too
much text – enhance your presentation skills by keeping the focus on you
and your explanation
• Follow the 6 x 6 rule as much as possible: No more than six objects per
slide with no more than six words per item
• Bullet points should only be two lines at most
• If you use several lines in your bullet points, limit the bulleted list to
about three or four in a slide
• Keep in mind that the multimedia presentation should only serve as your
visual aid. Avoid reading entirely from your slides, it should be read with
the least time and effort to focus more on what you really want to say.
Numbers
• Do not put too much raw data on the screen – use tables, diagrams, or
charts instead. If you do need to present a big amount of numbers, give
out a handout or a supplement to the slides
• Use a maximum of 25 – 35 numbers only per slide
• Data charts should only contain bottom line information, conclusion and
final results
Graphics and other objects

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Slide Presentation
• Use graphics and other objects only when needed

• Use the .jpg and .gif format for cliparts and pictures for smaller file size.
Large files can be difficult to transport
• Check the layout for visual appeal
• Avoid cluttering the slide
• Use shapes (ovals/circles/rectangles) of contrasting color to emphasize a
point
Animation and Transition

• Use minimal transition and animation to avoid distraction – unless
movement would be the best way to present your data such as when
building up on an idea/a topic
• If possible, use consistent slide transitions throughout
• Use minimal, simple, and appropriate sound effects, if absolutely
necessary
Notes and Handouts

• Provide some space in the Notes and Handouts for the audience to write
on
• Notes and Handouts should serve as supplementary and guide while you
are giving your presentation, however, be mindful that some audience
may prefer reading your handouts than listening to your presentation

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Slide Presentation
PRINTING YOUR PRESENTATION
You can print out your presentation in a number of different formats: just
the slides, the slides with notes, etc. To select the format
1. Choose File > Print

2. Click on the Options button at the bottom part of the Print dialog box to
access the Printer Options window where you can select from the choices
presented with regards to page content, print quality, page options, and
additional items.
• Note that you can set the layout or page setup for your handouts in
the Handouts View by using the Layouts Task Pane (1 slide/page, 2
slides/page, etc. up to 6 slides/page)
3. Click OK
• Drawing prints out each slide on a separate full page.

• Notes print each slide and any accompanying notes on a separate
page.
• Handouts print a number of slides together on a page (use the
Handouts View to control the appearance of the printed handouts).
• Outline prints the Outline view of your presentation.
Figure 37 The Printer Options Window

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IMPRES

The multimedia presentation component of OpenOffice.org

Adapted from the training manual on

PRINTING YOUR PRESENTATION ....................................................................................................................32

Commission on Information and Communications Technology – Human Capital

Impress is the slide presentation component of the OpenOffice.org suite.

A visually attractive presentation adds life to any discussion, seminar,

• Empty presentation creates a

presentation from scratch:

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3. Select how the presentation will be used under Select an output

Figure 3: Presentation Wizard Window

The Impress Workspace

Impress, however, has three panes to work with:

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Figure 4 Impress Workspace

from available slide layouts, select master designs, and assign

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Selecting a Slide Layout

When you create a presentation or open

Figure 5 Sample AutoLayout Design

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Outline View – Notes View – allows

Handouts View – arranges the Slide Sorter View – shows

To change the Workspace view

Figure 6 View menu

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Closing a file presentation

Opening an existing presentation

USING TEXT BOXES

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Moving a Text box

Resizing a Text box

Deleting a Text box

Figure 7 Text Formatting toolbar

Changing the text size, font, and

1. As with other applications, text

6. Move to Position Tab, format as desired and as appropriate (position –

CREATING, FORMATTING, AND EDITING

Inserting New Slides

Creating Bulleted and

Figure 10 Format >

By default, all bulleted lists start at the

For a single line in the list:

• Customizing Bulleted Lists

Figure 12 Customize Tab in Figure 13 Graphic bullet options

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 The Alignment tab contains the following options: left-aligned, right-

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Since most presentations normally use

However, you can assign colors to your

Moving between slides

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Figure 17 The Drawing Toolbar

Inserting Graphics from File

Importing Graphics from Gallery

1. Go to Tools > Gallery OR click the Gallery icon on the

Figure 19 Fontwork Gallery

Inserting Fontwork from the Gallery

4. Double-click the fontwork to edit the text. Deselect it to apply the

Working with Graphics