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This chapter presents an analysis and interpretation of data gathered regarding the
existing manual faculty loading of CEIT and CAS, the length of time that each
faculty in using the existing system, and the advantages of having a Computerized
alternatives, cost and benefit analysis in both existing and proposed with its comparisons
were also included. It contains also the intangible benefits, design process, protocols for
existing manual faculty loading system and the possible measures or modifications that
Camarines Norte State College is composed of four (4) Colleges wherein the
process of faculty loading is done manually in every department. Before the end of
semester the College starts the preparation of class schedules and request for additional
instructors from other Colleges who will handle other minor and/or major subjects. The
Department Head is responsible in preparing faculty loads of every instructor under his
particular semester. The subjects are mostly major subjects. The Department Chairman
evaluates the subjects and submits it to the College Secretary for the consolidation
process.
prepares class schedule, he/she considers the response on the request from other colleges
together with the class schedule of the available instructors. The Secretary prepares the
schedule considering the number of hours of every subject number of students, and
availability of classrooms. In assigning instructors for that particular subject, the field of
designation are also considered. When the schedule is finalized, Individual Teaching
Load Form is generated and distributed to the faculty. The College Secretary prepares the
Teaching Load Summary Report. Although schedule is finalized, there were instances
proponents of this study, it was found out that the main problem is the conflicts on the
According to the College Secretary, one of the respondents of this study, due to
lack of instructors, they have to request additional instructors from other Colleges,
schedules. The College Secretary tends to wait for the response of the Service
Department. It takes a lot of time before the CAS can give the list of available instructors.
Thus, creating of final schedule depends on the response given by the Service
Department.
Upon receipt of the response, it is the only time for the Secretary to make
schedule. Because of its manual process, difficulties occur on his part. In scheduling,
he/she considers the number of hours of the subject, the unit, and whether the subject has
laboratory or only lecture. In faculty loading, he/she also considers the major field of
Using the manual process in creating schedule, inevitable conflicts occur. This
time, the secretary makes the necessary adjustments to make the complete and final
schedule.
Alternative Solutions
This solution simply means adapting the existing system. Some modifications are
included to minimize the problems cited in the analysis. The following are the
modifications to be considered:
• Provide additional information storage such as CDs for the security of records
This solution uses a computer with software or program in response to the needs
of existing system. This is primarily constructed and developed for Scheduling and
automatically create a complete schedule. This system will eventually generate a fast,
efficient and reliable computerized process. Using this system, conflicts on schedule will
be minimized; adjustments will not be necessary, this likewise lessens the task of the
person in-charge.
To highly and effectively use the program, training must be provided for the
persons who will be authorized to use the system. If adapted, there will be some
Best Solution
analyzed by the proponents of this study, problems encountered by the College’s manual
faculty loading process are determined and alternative solutions are cited with their
This may be the possible solution to the problems encountered. There is a great
possibility that conflicts will be minimized and process will be more efficient.
College, students and instructors and to the persons- in-charge in faculty loading.
System. It details the overall specification and functional requirements of the proposed
system. The system play roles such as: create schedule automatically and provide
accurate output in faculty workload distribution. It will assist the College and the persons
involved in generating reports and summary of teaching loads. Conflicts of schedule can
be minimized. The process will be much easier and will require lesser time in preparing
The College Secretary and the Dean of the respective Colleges are the authorized
users. Password may be set to allow their access on the system. Setting of password is
In this proposed system, instructors are still required to submit a list of preferred
subjects to handle to the department head. The Department Head evaluates the subjects
and pass it through the College Secretary. Then, the College Secretary makes a request
for instructors from the CAS. The Secretary waits for the response of the Service
Department. Upon receipt of the response, the Secretary will manually plot the
provided wherein the Course code, Description, unit, day and time and the name of the
To create the computerized schedule, the system will require the user to set the
semester and the school year. It will generate schedule and faculty teaching load. The
Secretary will finalize the schedule and distribute the teaching loads to the faculty. He
Features
This Computerized Faculty Loading System can process scheduling and faculty
workloads distribution using a computer. The program designed is packed with various
functions necessary to answer the needs of the system. It is user friendly, with high
efficiency and accuracy. It can do all required tasks, with well display screens and
effective and accurate result. Its performance has fast response time, with efficient output,
efficient storage of data and back up. It is easy to use, with satisfactory user interface.
Other features
The system can automatically generate schedules and teaching loads, minimize
conflicts, organizes files and records and provides security for the protection of files and
documents. It also increases the speed in searching of files, provides more accurate
scheduling and faculty loading process and can easily generate reports.
Cost and Benefit Analysis is the systematic gathering of technical and financial
data about a given business situation or function. Information gathered and analyzed
Table 2 shows the cost of the existing system while the cost of the proposed
system is shown in Table 3. In Table 2, total cost is P199, 429.00. P216, 629.00 is the
Table 4 shows the Break-Even Analysis or the comparison of cost and benefits
A Cost and Benefit Analysis specifies financial inputs and expected returns from a
given project. It compares ‘with’ and ‘without’ situations. The result of this analysis can
Particulars Cost
A. Material / Equipment Cost
2 Filing Cabinet (P5,000.00 each) P 10, 000.00
1 Computer Set 30, 000.00
P 40, 000.00
B. Miscellaneous
Bond Paper P 640.00
Folders 96.00
Ball pen 30.00
Paper Fastener 225.00
Paper Clips 60.00
Staple Wire 70.00
Ink (Black & Colored) 2, 200.00
1 Stapler (big) 180.00
1 Puncher (big) 600.00
CDs 120.00
Maintenance 1, 000.00
P 5, 221.00
C. Human Factor (College Secretary)
Salary (SGP12) P 147, 408.00
Allowance (P4,000/Month) 24, 000.00
P 171, 408.00
Total Cost Of Existing System P 199, 429.00
Particulars Cost
A. Equipment Cost
Computer Maintenance P 1, 000.00
B. Miscellaneous
Bond Paper P 640.00
Folders 225.00
Ball pen 96.00
Paper Fastener 60.00
Paper Clips 30.00
Staple Wire 70.00
Ink Refill (Black & Colored) 900.00
P 2, 021.00
C. Human Factor (College Secretary)
Salary (SGP12) P 147, 408.00
Allowance (P4,000/Month) 24, 000.00
P 171, 408.00
D. Software Cost P 25, 000.00
Assumption:
* Assume that the total cost of both existing and proposed system will increase by 5% yearly.
of its important features. This provides protection of the system from any possible illegal
A level of user in the system will minimize the number of users who are
authorized to use it. Through log- in verification, it will come up with a security level that
The number of users will be limited to two types: the Administrator, who is in-
charge of using the CNSC Computerized Faculty Loading System as well as the overall
application of the system like adding, editing and updating. The other user is the guest
who can only perform searching and have limited access to the system unlike the
This security precaution will be observed to reduce the risk of security breach.
The implementation details will also be withheld for security purposes of the proposed
system.
The proponents used the Microsoft Visual Basic 6.0 as programming language in
developing the system and the MySql as database for their proposed project. Other
applications like Adobe Photoshop for editing images are also used.
System Requirements
CNSC Computerized Faculty Loading System utilizes one computer for the
and for the system to generate transaction processing. However, 256 or 128 megabytes of
40 Gigahertz of Hard Disk memory or data storage is necessary to hold large size
of data.
Windows XP Professional is often used because of its versatility. The system will
be built in a platform that runs on the same operating system. But it is also applicable to
visual appearance. The monitor to be used must display convenient resolution of viewing
Printer is necessary for printing reports and documents that will be processed by
the system.
Resource Requirements
The user must have the skill or background in computer, must be familiar in
scheduling and faculty loading process and must be trained in using the system
VS S A G P
1 2 3 4 5
Legend:
VS – Very Satisfactory G – Good
S – Satisfactory P – Poor
A – Average
Table 5 shows the evaluation on the Existing Manual System. Results are Very
the existing manual faculty loading system, Always on the efficiency of existing system
1 2 3 4 5
Legend :
A – Always S – Seldom
O – Often N – Never
Sm – Somtimes
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Table 6 presents the problems encountered in the manual faculty loading process
of CNSC. Limited number of rooms and conflicts on schedules are always encountered
by the respondents.
Legend:
SD – Strongly Disagree A – Agree
D – Disagree SA – Strongly Agree
S– Satisfied
System. All Respondents agree to the benefits that the proposed system can give.
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End Notes