Access Project File Final

Ideal Institute of Management And Technology
DBMS LAB FILE

ON
Submitted To: Mr. Anil Sharma (Asst. Professor) Submitted By: Karan Malhotra 02621001709 BBA-Gen (Eve)
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An undertaking such as this is never the work of a single person and this study is no exception. I, at the very outset, thank and express my gratitude to all those who directly or indirectly helped me a lot in completion of the present practical work and encouraged, inspired and enthusiasts me in the moments of despair and made it possible for this report to be in your hand today. First of all, I wish to express my profound feeling of gratitude and indebtedness to my Project Guide Mr. Anil Sharma, Asst. Professor, IIMT (Delhi) for his advice and guidance
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during various stages of this practical. In spite of his pre-occupations and job responsibilities he has spared his time during the completion of this work. I thank him wholeheartedly. I wish to record my sincere gratitude to Dr. Sunil Kr. Niranjan, HOD (BBA), who provides constant support to me during my work.
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This is to certify that Mr. Karan Malhotra pursuing BBA GEN from IDEAL INSTITUTE OF MANAGEMENT AND TECHNOLOGY has completed his DBMS Practical file under my supervision and guidance. He has taken care of all necessary aspects and shown interest and sincerity during the completion of computer fundamental file to my full satisfaction.
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I certify that the file is up to my expectations as per the guidelines laid by the Guru Gobind Singh Indraprastha University.
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ANIL SHARMA ( Asst. Professor, IIMT)
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. 1. introduction 5
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2 Database creation 7 3. Table creation 9
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4. Table preview 15 5. Entering records into table 16
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6. Queries 18 6.1 selection 18
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6.2 addition of coloumn 22 6.3 inserting values in coloumn 23
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6.4 greater then condition 24 6.5 delete 26
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6.6insert 28 6.7orderby 30
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6.8 update 34 7. Formes 38
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8. Reports 42
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Microsoft Access is a computer application used to create and manage computer-based databases on desktop computers and/or on connected computers (a network). Microsoft Access can be used for personal information management (PIM), in a small business to organize and manage data, or in an enterprise to communicate with servers.
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Like any other computer application, in order to use Microsoft Access, you must first install it. After installing Microsoft Access, then you can open it. There are various ways you can open Microsoft Access. It gets launched like the usual products you have probably been using. As such, to start this program, you could click Start -> (All) Programs -> Microsoft Office -> Microsoft Office Access 2007. You can also launch it from Windows Explorer or My Computer. To do this, locate its shortcut in Windows
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Explorer or My Computer. By default, Microsoft Access 2007 is located in C:\Program Files\Microsoft Office\Office12 and its shortcut is called MSACCESS.EXE. Once you have located it, you can then double-click it.
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1.Features Of Ms-Access
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Users can create tables, queries, forms and reports, and connect them together with macros. Advanced users can use VBA to write rich solutions with advanced data manipulation and user control. The original concept of Access was for end users to be able to access data from any source. Other uses include: the import and export of data to many formats including Excel, Outlook, ASCII, dBase,Paradox, FoxPro, SQL Server, Oracle, ODBC, etc. It also has the ability to link to data in its existing location and use it for viewing, querying, editing, and reporting. This allows the existing data
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to change and the Access platform to always use the latest data. It can perform heterogeneous joins between data sets stored across different platforms. Access is often used by people downloading data from enterprise level databases for manipulation, analysis, and reporting locally. There is also the Jet Database format (MDB or ACCDB in Access 2007) which can contain the application and data in one file. This makes it very convenient to distribute the entire application to another user, who can run it in disconnected environments.
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One of the benefits of Access from a programmer's perspective is its relative compatibility with SQL (structured query language) queries can be viewed graphically or edited as SQL statements, and SQL statements can be used directly in Macros and VBA Modules to manipulate Access tables. Users can mix and use both VBA and "Macros" for programming forms and logic and offers objectoriented possibilities. VBA can also be included in queries. Microsoft Access offers parameterized queries. These queries and Access tables can be referenced from other programs like VB6 and .NET through DAO or ADO.
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From Microsoft Access, VBA can reference parameterized stored procedures via ADO.
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1. History of Ms-access
Date 02621001709 Version Version Supported OS Page 32 Office suite version
number 1992 1993 Access 1.1 Access 2.0 1 2.0 Windows 3.0 Windows 3.1x Office 4.3 Pro
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1995
Access for Windows 95
7.0
Windows 95 Windows 9x, NT 3.51/4.0
Office 95 Professional
1997
Access 97
8.0
Office 97 Professional and Developer
1999 02621001709
Access 2000
9.0 Windows 9x, NT 4.0, Page 34
Office 2000 Professional, Premium and
2000 Windows 98, Me, 2000, XP Windows 2000, Page 35
Developer
2001
Access 2002
10
Office XP Professional and Developer
2003 02621001709
Access 2003
11
Office 2003 Professional and Professional
XP,Vista Microsoft Office Access 2007 Windows XP SP2, Vista
Enterprise Office 2007 Professional, Professional Plus, Ultimate and Enterprise
2007
12
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24-Apr- Microsoft Office Access 2009 2007 SP2
12
Windows XP SP2, Vista
Office 2007 Service Pack 2
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1.
Click File->new.
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2.
Select blank database.
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3.
Type the name of database & press create.
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4.
Database is created.
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In Access tables can be created either by
1. DESIGN VIEW
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1. Click on the create table using Design View.
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2.Enter the required field name and there data types.
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3. Assign primary key to a field by right clicking on the field and selecting primary key or selecting primary key from
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edit menu.
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5.
Select file->save to save the design of table.
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6. Enter the mane for the table and press Ok.
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7.
Table will be created.
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2. Creating table using SQL command. 1. Select Queries from objects.
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2. Select create query in design view.
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3. Close this window & select view->SQL view.
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4. Enter the create query.
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5. Press run button.!
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Table created using design view.
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Table created using SQL query.
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1. Select the table in which you want to enter the records.
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2.
Enter the desired records.
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3.
Save the table
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1. To show all records where city is Delhi.

a) 1.
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using design view
Select create query in design view.

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2. Select the tables, Click add & then close above window.
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3.Drag and drop the fields required in query.
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4. Press run button. !
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5. Save the query by file->save
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6. Press ok.
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b.(using SQL command) 1. Enter the SQL query & press run.
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Output
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2. Adding new coloumn

1. Select create query using design view-> SQL.
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2.
Enter the Alter SQL query.
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3.
Run !. output
4.
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3.
Insert the values in table

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Click on the table in which you want to insert values and enter the values.
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4.
a. (using design view) 1. select create query in design view. Select the tables needed for the query
To show students above 75 marks.
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2.drag and drop all the required fields and enter the
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condition.
3. Press the run button.!
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4. Save the query. File->save->enter name->ok. b. (using SQL query)
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1.
Select create query in design view->SQL
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2.
Press the run button.!
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5. To delete the record of the student

a. (using design view)
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1.
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2.
Select the tables needed for the query
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3.
Select query->Delete query.
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4.
Drag and drop all the required fields and enter the condition.
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5.
specify the condition in criteria.
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6.
Press the run button.! And press yes .
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b.
(using SQL Query)
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1.
Select create query in design view->SQL
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2.
Press the run button.!
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3.
click yes.
6. Insertion of new record

Using SQL query 1. Select create query in design view.
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2.
Click on close.
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3.
Right click on screen and select SQL view.
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4. Enter the insert query.
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5. Press the run button.!
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6. Click Yes. 7. Save the query.

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7. Ordering the records

a. using design view
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1.
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2.
Select the required table and press add.
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3.
Drag and drop the fields.
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4.
Select ascending or descending in the sort row.
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5.
Press run button!
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b.
using sql query
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1.
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2.
Click on close.
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3.
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4.
Enter the order by query.
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5.
Press run button!
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8. Updating a record
a. Using Design view
1. Select create query in design view.

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2. Select the required table and press add.
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3.Select query from menu bar->Update Query
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4.Drag and Drop required fields.
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5. Press run button !
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b. 1.
Using SQL View
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2.
Click on close.
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3.
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4.
Enter the update query.
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5.
Press run button!
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1.
Select forms from object.
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2.
Select Create forms by using wizard.
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3.
Select table or query from drop down menu.
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4.
select the fields to be included in the form.
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5.
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click next.
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6.
Select the type of form and press next.
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7.
Select the style of form.press next.
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8.
Select the title. Press Finish.
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1.
Select Reports from object menu.
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2.
Select create report by using wizard.
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3.
Select the table or query from drop down menu.
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4.
Select the fields required for report.
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5.
Press next.
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6.
Select the group which is to be added. Click next.
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7.
select wether sort the records.press next.
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8.
Select the layout. press next.
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9.
Select the layout style. Press next.
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10.
Select the repot name and click on finish.
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Access Project File Final

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Access Project File Final

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Ideal Institute of Management And Technology

DBMS LAB FILE

ANIL SHARMA ( Asst. Professor, IIMT)

2 Database creation 7 3. Table creation 9

4. Table preview 15 5. Entering records into table 16

6. Queries 18 6.1 selection 18

6.2 addition of coloumn 22 6.3 inserting values in coloumn 23

6.4 greater then condition 24 6.5 delete 26

6.8 update 34 7. Formes 38

Access for Windows 95

Windows 95 Windows 9x, NT 3.51/4.0

Office 97 Professional and Developer

9.0 Windows 9x, NT 4.0, Page 34

Office 2000 Professional, Premium and

2000 Windows 98, Me, 2000, XP Windows 2000, Page 35

Office XP Professional and Developer

Office 2003 Professional and Professional

XP,Vista Microsoft Office Access 2007 Windows XP SP2, Vista

Enterprise Office 2007 Professional, Professional Plus, Ultimate and Enterprise

24-Apr- Microsoft Office Access 2009 2007 SP2

Windows XP SP2, Vista

Office 2007 Service Pack 2

Select blank database.

Type the name of database & press create.

In Access tables can be created either by

1. Click on the create table using Design View.

2.Enter the required field name and there data types.

Select file->save to save the design of table.

6. Enter the mane for the table and press Ok.

Table will be created.

2. Creating table using SQL command. 1. Select Queries from objects.

2. Select create query in design view.

3. Close this window & select view->SQL view.

4. Enter the create query.

5. Press run button.!

Table created using design view.

Table created using SQL query.

1. Select the table in which you want to enter the records.

Enter the desired records.

Save the table

1. To show all records where city is Delhi.

using design view

Select create query in design view.

3.Drag and drop the fields required in query.

4. Press run button. !

5. Save the query by file->save

2. Adding new coloumn

Enter the Alter SQL query.

Insert the values in table

To show students above 75 marks.

3. Press the run button.!

4. Save the query. File->save->enter name->ok. b. (using SQL query)

Select create query in design view->SQL

Press the run button.!

5. To delete the record of the student

Select create query in design view.

Select the tables needed for the query

Select query->Delete query.

specify the condition in criteria.

Press the run button.! And press yes .

(using SQL Query)

Select create query in design view->SQL

Press the run button.!