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Executive Overview
Is your company maximizing its use of all available customer insights in order to create the best possible product offers or to build the most optimal marketing campaigns? If your organization is like most companies, the answer is probably, No. Most companies learn more about their customers in two primary ways. They gather behavioral insights about their customers through transactional information thats generated by CRM systems. They also rely on customer surveys or other feedback mechanisms to find out what their customers are looking for1. All told, companies are sitting on mountains of customer data. The trouble is, theyre not taking full advantage of it. A big part of the problem is that Voice of the Customer (VoC) and CRM insights are usually separated like oil and water by organizational and functional silos and are rarely synchronized. That makes it difficult for decision-makers to analyze the entirety of each customers interactions with a company in order to develop the most effective product offers, deliver personally tailored marketing campaigns, etc2. In short, the broad spectrum of customer insights available to companies isnt being fully exploited. As a result, the business cases being crafted by executives to support product and marketing strategies arent as on target as they can be. When companies cannot conduct a comprehensive analysis of all customer data, corporate leaders are forced to take a leap of faith on projected business outcomes.
Contents
Executive Overview ________ 2 VoC and CRM Insights: Essential but Incomplete ____ 4 Four Steps for Integrating Disparate Customer Insights _5 Blasting Past Barriers _______ 6 The Benefits of Cloud-based Customer Intelligence ______ 8 Case Study: Nicor __________ 9 Case Study: EMC __________ 10 Conclusion ________________ 11
2011 Peppers & Rogers Group. All rights protected and reserved.
If I can tell a business executive that for every point they lose on their customer satisfaction scores the company is losing $50 million in quarterly net revenue, thats a compelling business story, says Chris Cottle, Executive Vice President of Marketing and Products at Allegiance.
The strengths and shortcomings of using Voice of the Customer and CRM insights on
their own. This includes opportunities to identify hidden intelligence and patterns that cant otherwise be detected.
Four steps for marrying cloud-supported VoC and CRM insights to attain customer intelligence that will enable managers and decision-makers to craft compelling strategies and build supporting business cases5.
Recommended approaches for addressing the key cultural and organizational challenges
that prevent executives from integrating the customer feedback and transactional data needed to make the most fact-based decisions and craft actionable business strategies.
Best practice examples of enterprise companies that are successfully deploying these
models, including lessons learned and quantifiable business outcomes.
2011 Peppers & Rogers Group. All rights protected and reserved.
A House Divided
There are other reasons VoC information isnt complete enough on its own to provide decisionmakers with prescriptive outcomes. For example, customer surveys are often designed with generalized questions that are intended to capture the interests of most respondents and generate high response rates. But they may miss out on capturing the needs of specific customer segments, thus making it difficult for sales and marketing leaders to develop targeted product offers and marketing campaigns that will resonate with specialized customer groups. Customer surveys also dont capture the nuances of individual customers, such as their behaviors and traits. Customers might be able to verbalize their needs to some degree via feedback channels, but these interaction points dont always inform decision-makers what specific features or functionality customers are looking for in products. Consider that no one knew they needed a portable music system until Apple released the iPod and iTunes. VoC data can be a leading indicator if it has been validated with actual behavioral data, but by itself it might not be as thorough, says Peppers. Additionally, CRM or transactional information can provide decision-makers with useful insights about customer behaviors. But transactional information by itself also has shortcomings in helping managers and executives to develop full-blown business cases for product and marketing strategies8. For example, transactional data doesnt include information about a customers future needs or motivations to purchase. And it may not provide decision-makers with enough information as to why customer churn is increasing in certain markets or sales of a certain product are down9. Both customer feedback and operational insights need to be brought together so business leaders can uncover hidden intelligence and patterns that cant otherwise be detected. For instance, through its analysis of customer metrics and loyalty drivers, EMC discovered that a major pain point for customers was that they had to discard dozens of large cardboard boxes that EMC equipment was shipped in. To make this easier for its customers and more cost-effective for EMC, the firms engineers developed a 12 x 12 Big Blue Cube that collapses to a 2 x 2 container when emptied that customers can then send back to EMC for reuse. Arming decision-makers with powerful insights such as these can help them to take action to address customer issues more quickly and effectively10. Additionally, collecting and analyzing information gleaned from customer feedback, social media, unstructured data, and operational inputs can enable executives to establish better views of emerging customer trends, develop a clearer picture of a customers current and future needs and potential value changes, and track those changes by segment. We can do statistical and correlation analysis on each data type until were blue in the face, but its never going to impact business change unless we can tie those insights together and connect the dots to tell a business story, says Allegiances Cottle.
VoC data can be a leading indicator if it has been validated with actual behavioral data, but by itself it might not be as thorough. Don Peppers,
founding partner, Peppers & Rogers Group
2011 Peppers & Rogers Group. All rights protected and reserved.
1. Apply the right balance of resources. Generating a compelling business case requires the right mix
of data and technology, as well as support from IT and customer-facing functions. Successful initiatives have at their core the ability to tell a business story around the merged data. For instance, a company might learn that for every one point decrease in its willingness to recommend, it experiences a loss of $1.5M in net revenue per quarter.
2. Develop business stories that are relevant for each business user. Frontline workers, midlevel
managers, and C-suite executives all have different responsibilities and information needs. Make sure the message is aligned with the recipient.
3. Integrate VoC and CRM data using a cloud-based approach. Cloud-based architectures and tools
can eliminate painful systems integration issues between customer data sets and databases.
4. Obtain rights from data ownership groups to share and blend data. The same business leaders
who approve the use and sharing of this data are also those whose divisions will benefit most from it. Show them early successes and build on those to help win their endorsement.
2011 Peppers & Rogers Group. All rights protected and reserved.
One of the primary obstacles that decision-makers face in their efforts to draw upon collective customer intelligence are the cultural and organizational snags that result in different types of customer data being siloed between organizational functions and departments12. Its not that the technology isnt available to integrate and centralize disparate customer data sets across the enterprise; these systems do exist and are helping companies like USAA to gain competitive advantage by examining and acting on the full suite of customer insights. Instead, business leaders and other players are often beset by ownership and control issues where operational landlords are reluctant to share valuable customer information managed by their groups with other parts of the business. In other cases, different departments are tasked with gathering and maintaining these distinct types of information separately from one another. For instance, market research or customer service teams will gather and process VoC data, while CRM analysts and number crunchers in the IT organization handle transactional and behavioral data sets, says Peppers.
If it appears that no one at the C-level cares about customer data sharing, then integration will be viewed as just another project.
A Pathway to Success
Either way, these fiefdoms of customer data prevent operational managers from developing thoughtful business cases. They also block company leaders from gaining a complete view of the companys customer inputs from across the enterprise, thereby hindering their ability to make sound business decisions.
2011 Peppers & Rogers Group. All rights protected and reserved.
These challenges are not insignificant, says Cottle. Its one of the biggest difficulties that people who need access to this information are facing. Cottle and Peppers offer recommendations for breaking through the customer data logjam: Gain active C-suite commitment and participation. Obtain C-suite support by clearly articulating the financial benefits and highlight early wins. If it appears that no one at the Clevel cares about customer data sharing, then integration will be viewed as just another project. However, if C-level executives communicate the importance of these efforts and align compensation to support them, then employees across the enterprise will act accordingly13. Acquire and retain vital business champions. Recruit two or three business leaders who recognize and support the benefits of using integrated customer intelligence. Work with them to use that data to uncover insight that helps them build strategies that will deliver measureable business outcomes. Then, take action on that information. Keep the program alive. Actively sell the merits of the program to major stakeholders by continuously sharing results from business improvements achieved and key wins. Tell simple, easily understood business stories that will resonate with listeners based on their role and goals. When decision-makers are able to access all customer inputs from across the organization, theyre able to assemble more compelling business stories and set realistic targets for actionable results. In the pages that follow, well explore the advantages of using a cloud-based approach to assemble and then take action based on customer intelligence. Well also examine how companies such as EMC and Nicor National have been able to gather and act on a wide range of customer inputs using an integrated approach and the successes theyve been able to achieve14.
When decision-makers
are able to access all customer inputs from across the organization, theyre able to assemble more compelling business stories and set realistic targets for actionable results.
Chris Cottle, executive vice president, Marketing and Products, Allegiance
2011 Peppers & Rogers Group. All rights protected and reserved.
2011 Peppers & Rogers Group. All rights protected and reserved.
CASE STuDY
Nicor National
Powering Up Operational Efficiencies
Business leaders at Nicor National believe that customer experience is a reflection of the environment a company creates for its employees. To help prove that, executives for the provider of energymanagement and warranty products sought a way to quantify the business value of having engaged employees and how that correlates to customer experience. We really wanted to demonstrate the value of this to the business as part of our efforts to improve our financial results, as well as our customer retention, says Barbara Porter, Vice President of Business Development and Customer Service at Nicor National. Porter and her team began by gathering information about employee engagement within Nicor Nationals call center in mid-2009 using Allegiances cloud-based tools. The company integrated that employee engagement data with its customer experience and CRM information and then conducted analyses to help identify the correlations that exist, says Nancy Korman, Senior Manager of Nicor Nationals 200-person call center operation, which fields roughly 1 million customer calls per year.
At a Glance
Calls handled per person increased by 30 percent, leading to 18,000 more sales per year Conversion rates improved by 15 percent thanks to increased employee performance Cost per sale decreased 20 percent in 15 months due to higher employee productivity
For example, the companys marketing organization conducts monthly transaction surveys and reports this information quarterly. Nicor National also conducts quarterly pulse surveys to capture its customers feedback on the value they receive from its products and services. The outcome of the surveys helps us measure the value of our engaged customers and how well we are responding to their needs, says Porter. We use all of that information to help us to determine the amount of business impact we might see if we make an operational change or if we make certain tactical decisions, says Korman. One of the things this has enabled us to do is to better understand who our customers are and the drivers for our most profitable and loyal customers and for specific customer segments, Porter adds.
2011 Peppers & Rogers Group. All rights protected and reserved. 9
CASE STuDY
One of the great things about the way that the Allegiance platform is built is that not only can we isolate a customer support issue, but we can also quantify the impact of resolving an issue and how having happier customers translates in business terms, Korman says. Nicor Nationals use of the Allegiance cloud-based platform provides other productivity benefits, as well. Because Allegiance manages and stores Nicor Nationals customer feedback and CRM data on its servers, the energy-management services provider doesnt need its IT staffers to provide any server or software support for the platform, including help desk support, which allows our internal IT resources to focus on our core business says Porter. I dont know if we would have made the decision to use these tools if we had to house them internally, adds Korman. We would have had to have examined the impact on our internal IT resources and on our server and storage footprints. All of those things add overhead to an area (IT) thats not our core business and it would have been much tougher to get the buy-in we needed for this.
EMC
EMC Connects Customer Experience with Business Results
In 2004 EMC began a product quality initiative called Total Customer Experience. The goal was to drive improvements in product quality and product interoperability. As the computer storage company got deeper into the effort, it became clear that the TCE initiative could do more to measure other aspects of the customer experience, says Jim Bampos, Vice President of Customer Quality at EMC. It became very clear to us that we werent looking holistically at customer experience, says Bampos. For instance, customer surveys were conducted by individual groups, such as product development, service, support, and sales, who werent sharing the information. In some cases these groups werent acting on the customer feedback. As a result, Bampos and his team now also draw upon more than just customer survey data for customer feedback. The company is using Allegiance cloud software to collect and analyze customer feedback in customer councils, other touchpoints, as well as operational metrics like contact center performance measures. EMC also plans to examine customer feedback through social channels. For example, EMC developed a methodology for correlating customer quality metrics to customer loyalty results. Response time was cited as one of the top loyalty attributes by EMCs customers and was proven to result in low satisfaction scores. We went back to our services organizations and said, Show us how you track response time. What we discovered was that they were tracking queue time, which had nothing to do with customer response time, says Bampos.
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CASE STuDY
accounts where it can show customers the metrics they track on their behalf and the steps that EMC has taken in response to their feedback. Customers are blown away by this because they consider it very special treatment, says Bampos.
Conclusion
Successful leaders dont merely rely on their gut instincts to make game-changing business decisions. They draw upon the collective wisdom of their most trusted managers and staffers. Great leaders are also effective communicators. In other words, theyre typically great storytellers who can inspire their employees by illustrating the potential impact of their vision or strategies. Similarly, company leaders also need access to a diverse set of customer insights in order to make the best possible business decisions. This includes having a cross-functional view of customer feedback and operational information across all channels, including voice, email, IVR, mobile, online, and social, as well as insights from different business divisions and operational units. At the core of all successful initiatives is the ability to tell a compelling business story using comprehensive information, says Cottle. Without an integrated view customer insight from across the organization, youre telling an incomplete story. n
2011 Peppers & Rogers Group. All rights protected and reserved.
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Allegiance, Inc.
Allegiance helps companies translate customer insights into actionable business intelligence. Using Voice of Customer intelligence (VOCi), Allegiance combines any form of Voice of the Customer (VOC) data with any operational data (CRM, financial, etc.) to create actionable customer intelligence delivered in the cloud. Allegiance multi-channel feedback collection includes ad-hoc, transaction, relationship, and customer experience surveys, solicited feedback through Web sites and phone, and unsolicited, unstructured feedback from social media. Allegiance ranked No. 5 on the Inc. 500 list of fastest-growing private software companies in 2009, and was named a Top 10 by Software 500 in 2010. For more information about Allegiance, visit www.allegiance.com.
Endnotes
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1to1 Webinar, Customers Speak Across All Channels: Are You Getting the Full Message? Sponsored by Allegiance. April 22, 2010. 1to1 Webinar, Best Practices From the Frontlines: How companies are using voice of the customer to lock in loyalty and grow their business. Sponsored by Allegiance. April 2, 2009. Tsai, Jessica (2010, Feb. 18). Business Is Calling for the Customer Voice, destinationCRM.com. Edmunds, Adam (2010, Dec. 6). Announcing VOCi; Voice of Customer Intelligence, Allegiance.com. Cottle, Chris (2010, Dec. 13). Wheres VOC Going, Anyway? Answer: VOCi, Allegiance.com. Bowman, Matthew (2011, March 3). The Growing Role of Customer Feedback in Marketing and Sales, Allegiance.com. The Top Ten Voice of the Customer Best Practices (2010, March 30). CRM Daily.com. Fluss, Donna; Rogers, Maureen (2011, February). How to Listen to the Voice of the Customer in a Multichannel World, destinationCRM.com. Hoffman, Tom (2011, March 1). The Coming Convergence of Customer Feedback and Behavioral Insights, 1to1 Magazine. Frost & Sullivan (2011, Jan. 19). Redefining Contact Center Analytics. McInnes, Andrew (2010, Sept. 17). Ten Major Voice Of The Customer Trends, Forrester Research. Berkowitz, Jim (2010, May 4). Use `Customer Intelligence to Drive Business Strategy, CRM Mastery.com. Peppers, Don (2009, July 31). Alignment, Compensation, and Engagement, peppersandrogersgroup.com Allegiance (2010). Case Study: Nicor National. Cunnane, Chris (2011, February). Next Generation Customer Loyalty, Aberdeen Group. J.D. Power and Associates Reports: Customer Loyalty and Brand Image Decline Among Retail Banking Customers For a Fourth Consecutive Year (2010, April 22). J.D. Power and Associates. Cunnane, Chris (2011, March). Next Generation Customer Loyalty, Aberdeen Group.
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