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Project Management and its relation to Systems Engineering

Clifton Baldwin, PMP

ACB-210, Systems Engineering Division

Agenda
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Introduction The PMBOK and Project Management Common Terms Defined Systems Engineering Roles Project Management vs. Systems Engineering Conclusion
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Who am I?
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Clifton Baldwin
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Computer Scientist/Systems Engineer Systems Engineering Division, FAA E-mail: clifton.baldwin@faa.gov Phone: 609-485-4832

My Project Management Experience

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Project Management Institute (PMI) Member Project Management Professional (PMP) PMCDF Project Core Team Member PMBOK 2004 Update Project Core Team Contributor

PMBOK
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A Guide to the Project Management Body of Knowledge

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Generally accepted knowledge and practices for project management

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Should not be applied uniformly on all projects!

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A guide, not a recipe book Provides uniform terminology and definitions

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Project Management Defined

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The application of knowledge, skills, tools, and techniques to project activities to meet project requirements PMI. Project Management is a discipline a field of work requiring specific knowledge and that has a set of rules governing work conduct.
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Some Benefits of PM
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Quantify value commensurate with cost Optimize the use of organizational resources Reduced Schedules Put strategic plans into practice Reduced Risk Consistent Tracking and Reporting
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Uniform Terminology / Definitions

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Project - a temporary endeavor undertaken to create a unique product or service, and has the characteristic of progressive elaboration. Program - A group of related projects managed in a coordinated way. Programs usually include an element of ongoing work. Deliverable Any verifiable product, document, or capability to perform a service. Project Success to be determined!!!
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Systems Engineering Defined

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An interdisciplinary approach and means to enable the realization of successful systems. - INCOSE Combines elements of many disciplines such as operations research, system modeling, specification writing, risk management, requirements development, and project management.
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FAAs System Engineering Manual

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Overview of Roles
Manager
Sets the goals for products and services of the organization

Project Manager
Creates "map" to achieve the goals successfully

Systems Engineer
Provides technical input to the map to reach goals

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Managers Role
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Sets goals Provides direction Selects projects Determines success criteria

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Project Managers Role

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Understands the processes Needs input from the experts Project Managers are not management

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Project Managers Role (cont.)

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A project manager has knowledge of the generally accepted ways to complete a project. There are always more than one correct way!

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Project Manager and Manager

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Project Manager Expertise

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Effective project management requires:

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Familiarity with the project management body of knowledge. Application area knowledge, standards and regulations. Understanding the project environment. General management knowledge and skills. Human relations skills.
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Project Manager Competence

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Three Dimensions of Competencies

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Knowledge of Project Management Application of Project management Personal Competencies

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Achievement and Action Helping and Human Service Impact and Influence Managerial Cognitive Personal Effectiveness
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Systems Engineers Role

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Understands the processes Needs input from specialized experts Basically, a specialized technical project manager
Project Management

System Engineering
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Project Management vs. Systems Engineering

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Differences
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Systems Engineering requires more technical skills but not technical expertise Project Management requires more managerial skills but not management

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Project Management vs. Systems Engineering

Differences continued
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Project Management
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Systems Engineering
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Communication planning Team building Procurement management

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Functional Analysis Requirements Management Synthesis Trade Studies Interface Management

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Project Management vs. Systems Engineering

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Similarities
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Plan for producing a product or service Conduct stakeholder analysis Account for scope, time, cost, quality, risk, and the human resources to complete the project

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Project Management vs. Systems Engineering

Similarities continued
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Risk Management
PMBOK
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INCOSE Handbook
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Risk management planning Risk identification Risk analysis Risk response planning Risk monitoring and control

Risk Risk Risk Risk Risk

planning identification assessment analysis handling

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Conclusions
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A project manager has the competencies for the best chance to successfully complete a project A project manager does not set the goals for the project that is left to management A systems engineer is like a project manager with specialized technical skills
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Analogy of Roles
Manager
Sets the goals for products and services of the organization Sets the Destination for the journey

Project Manager
Creates "map" to achieve the goals successfully

Keeps the Expedition on course

Systems Engineer
Provides technical input to the map to reach goals

Designs the vehicle

Team
Executes the work

Builds the vehicle

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References
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A Guide to the Project Management Body of Knowledge, 2000 Edition

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Project Management Institute

Systems Engineering Handbook, Version 2.0, July 2002

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International Council on Systems Engineering

Project Manager Competency Development (PMCD) Framework, 2002

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Project Management Institute

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Thank you

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