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ASSIGNMENT
Your company has bagged a lucrative contract to construct a housing colony for an industrial group to be located in western Maharashtra in a coastal belt. You as a project manager have been asked by the company to evolve organisation structure with following conditions.
i.
bare minimum of personnel on company roll up to junior level. ii. All supervisors to down below will be temporary for project duration only to be recruited locally from 100km radius. Suggest and discuss an organisation structure denoting responsibility, authority, communication control for all facets of construction work and management functions as visualised by you. Housing colony consists of 10 bungalows for senior executives, 20 apartments in 5 buildings, 100 dwellings for white collar workers and 300 dwellings for blue collar workers. Colony will have market and entertainment complex.
ABSTRACT:
This Project Report is about management in an organization, organization here is a construction cum residential project comprising of a housing colony having residential blocks for different level of personnel based on the hierarchy / and their designation in the firm they work for. The project range varies from bungalows for senior executives to apartments & dwellings for white collar and blue collar workers.
Succeeding report projects the responsibility and duties of a project manager which he has to undertake and subsequently perform for the construction project in the due course of time. The responsibilities & duties of Project manager mainly encapsulates:-
Framing managerial functions and categorizing them into technical & administrative functions.
Assigning duties to the Authorities along with giving suitable jobs to junior staff members.
Controlling and forming a structure required for the proper execution of project.
Deciding optimum quantity of resources to be utilized at each level and stage of project.
INTRODUCTION:
Main pillars on which a construction project is laid are proper, effective and efficient planning and management of material flow. Materials right from the raw form to semi finished and then finally in to finished state must be planned and managed in such a way that no wastage or misuse comes in to scene. The introduction of supply chain management in construction is intended to integrate processes, manage interfaces between companies in projects, reduce uncertainties and weed out inefficiency as much as possible. The elimination of waste and inefficiency from the supply chain builds in value in the process.
All the authorities guiding personnel at different level of construction project should be in a perfect sync and well coordinated. Flow of information from the top level of management to bottom and vice-versa must be smooth, lucid and clear avoiding any conflict and misguidance. Manpower should be as lean as possible avoiding any over numbered people situation at project site.
For planning, managing and executing a construction project following key areas are the axis around which a Project manager emphasis and concern should revolve:
Committed leadership. Determining bottlenecks and then methods to get rid from it.
Framing guideline easy to follow. Quality driven agenda Making a task schedule clearly indicating start and finish date of project along with time taken to complete different individual tasks at different levels and stages of project. Intelligent planning off finances and cash flow.
.
The present assignment paper is done by keeping in mind the above factors for attaining the best and profitable output.
SCOPE OF WORK
The project is about construction of a housing colony for an industrial group in Western Maharashtra along a coastal belt. Following points must be strictly considered and followed during the start of project:
up to junior level.
No accommodation is must for local workers. Only travel arrangements can be made on demand as the people are around 100km radius from the work site.
The Complete colony area can be tentatively divided as indicated in the tabulated form given below:-
BLOCK A
B C
100 80
100 300
A small shopping complex equipped with shops providing daily uses items and recreation hubs like multiplex is also proposed to be build along with the housing colony at the centre of the colony. A park for children is also been proposed at the entrance.
Apart from these entire basic infrastructures a small medical dispensary will also be an integral part of the residential colony project.
KEY AREAS
Planning is the first step of management in an organization. It is necessary to perform managerial planning at various levels and then to visualize how they relate to one another. A plan is a projected course of action. A project plan will spell out the details in which the activities will be carried out; resources will be deployed and time frames when certain outputs should be expected. The plan of a course is an aggregate of schemes that cumulative will lead to the targeted development objectives in the given time and the resource creation and allocation for the purpose.
Steps in Planning:-
At the prior stage of construction project a precise and comprehensive time schedule should be prepared. Time schedule gives the tentative time duration of all the activities to be carried out during project right from the start up to completion. By summing up a the time duration of a project time schedule a complete idea about the total time required in executing the project can be easily deduced.
S.No . 1. Taking Clearance From Various Authorities 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Layout Planning Recruiting Man Power Arranging Various Utilities like electricity & water etc. Constructing facilities like raw material storage, Electricity & water distribution centre, canteen etc. Fianalisng vendors for various product required in the Project Land excavation & leveling Marking the land as per Layout. Civil Foundation.. Construction of buildings Construction of various other infrastructures like shopping complex, park etc. Final finishing of buildings. Evaluating cost of construction. PROJECT FINISH DATE TOTAL DURATION OF PROJECT
01/06/11 DURATION 1 month 15 days 15 days 1.5 months 2 months 15 days 15 days 15 days 2.5 months 15 months 15 months 10 days 5 days 15/06/11 2 Years (Approx)
* NOTE: Activities marked as serial no. 10 & 11 can be carried out simultaneously.
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2. LAYOUT PLANNING:
A complete layout of project gives a crystal clear idea about the volume of the project and depicts the clear picture of the way and probable routes for executing the project.
3. MATERIAL HANDLING:
Planning routes for receiving and transporting the raw material is vital for avoiding any delay in project execution and necessary for proper flow of material from one place to another at construction site without causing any congestion or jamming. The main points to be considered while planning effective material handling process are stated as under: Ample space for raw material receiving to be planned.
incorporated in planning.
material consumption.
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Organising is the second of management in an organization. the organizing process brings together the basic resources of a project in an orderly manner, and arranges people and resources in an acceptable pattern so that they could perform the required activities efficiently and achieve the project completion objective. It is the process that enables man power to work effectively and efficiently. The organising process deals with:-
Providing tasks to perform. Sets hierarchy for smooth and efficient working. Sorts issues with authorities.
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BREAKDOWN IN MANAGEMENT
PROJECT MANAGER
TECHNICAL TEAM
ADMINISTRATIVE TEAM
OPERATIONS HEAD
CONSTRUCTION HEAD
SERVICE HEAD
MARKETING HEAD
FINANCE HEAD
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Site Engineer
Quality Engineer
Maint. Engineer
Scheduler
Doc. Controller
Safety Engineer
Security Personnel
Accountant
Purchase Engineer
The above chart is the outline for the breakdown for the management in the organization. The top most position in any project is the project manager. The orders are executed by the junior level through their engineers who are contolled and guided by their team heads. The functions of the personnel are discussed briefly below:-
I. PROJECT MANAGER:
The project manager will have clear idea about all the process that
of a common goal.
the clients. A Project Manager has to guide & Monitor the activities of both the Technical and Administrative time which comes directly under his control.
Quality Engineer: He takes care in examining the quality of the all the products from reinforcement, concrete to a completed building.
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Maintenance Engineer: Responsible to maintain the condition of all equipment at site, ensuring the proper working of the equipments.
manager since he decides upon the plans proposed on assumed working conditions and executes them under the actual working conditions.
He is assisted by:
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SITE ENGINEERS: Supervise the execution and all the erection activities at site. Authorised to instruct and control junior level and workers..
He is assisted by:
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required for the proper and trouble free execution of construction activities
He forms the team and lead them providing safety and security to
SECURITY INCHARGE: Provide safety to the people working at site and valuable material lying at site
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firm.
He along with his team serves the purpose of tendering and cost
estimation of a project.
construction from clients by attending meetings with them and presenting his companys potential in an effective and positive way in front of them.
He is assisted by:
Do all the
tendering required for bagging any project. Analysis the day to day change in field of construction financially.
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He looks after all the finances required to run a project. All the items required are purchased under his surveillance. Managing all the financial activities like expenses, salary are his
sole responsibility.
He is assisted by:
ACCOUNTANT: All accountings for the project and managing the firms accounts are done by him.
PURCHASE ENGINEER: Items required in the construction and all other auxiliary systems are purchased/ procured by him.
The table below gives the outline for the entire assignment as a precise for the above all discussions:
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S.NO. 1
DESIGNATION QUALIFICATION & EXPERIENCE Project In-charge Min 20 years exp in 1 the field of construction
NO
REMARKS Forms the head of the project nominated via board of members in company Makes the entire work flow operations in the project All data & document controlling comes into his scope. Responsible for all the project erection & execution work. Ensures the project is going at a good rate to the expectance of others. Handles the responsibility of evaluating tenders of different bidders. Takes sole responsibility for maintain the cash flow control for the entire project. For site work.
Operations Head
Min 15 years of exp. in the field related to constructional operations Min 15 years of exp. in the field of scheduling & documents controlling.
4 5
Min 15 years of exp. in 1 the field of construction Min 15years of exp. in the field of safety in site & security handling. Min 15years of exp. in the field of tendering & cost estimation.. 1
Marketing Head
Finance Head
Engineers
The number of technical officials: 15-20 The number of skilled labours: 20 (may vary on demand)
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The number of unskilled labours: 0 (may vary on demand) Total=110 persons min
As discussed above the breakdown in an organization can be categorized precisely under four departments namely,
Construction department.
The functions of all the above departments are explained elaborately below
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and Connectivity.
The team will work around the year to ensure that the required
cash flows are maintained and also to ensure that the work doesnt get affected due to the inherent issues of managing the project.
required books are to do the book keeping and also execute the plans of the General Managers.
The General Managers are to ensure that the plans are made
keeping in mind the vision and direction set by the Project Manager.
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QUALITY DEPARTMENT:
Control plays a very vital role in a project. Hence, it would be critical to have a Quality team member involved in every critical aspect of the project.
Managers who look after the individual portfolios execute the plans according to the vision and direction of the Program Manager.
enough flexibility to allow intelligent deviations from the plan and also should be flexible enough to incorporate the changing conditions in the environment.
Thus it is very clear from the flow chart that in the field of construction there is no Unidirectional flow of orders or communication it is a must that for an efficient project there is a must that all should know about what happenings around them so as that the problems can be discussed and hurdles are overcome. So as a result the client is pleased and at the same times the work progress is also maintained at the same ratio. As a result for the company time efficiency is gained which at the days end earns a lot of profit and fame for the concern.
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The structure proposed for the organization of the knowledge based on the Document, Processes, Elements and Basic Materials trees for a small building company has enabled the relation to be made among Materials, Services and Suppliers. A real example was used based on the quality documents obtained from one company. Later, other documents used by the company may be included. This will allow for the registration of experiences. The organized and integrated knowledge originated from a classification structure can work as a professional habilitation/updating tool, capable of integrating the knowledge of the area under consideration. Moreover, it can contribute to the strengthening of the technical history of the company and work as a channel to disseminate this knowledge to its collaborators.
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Ensuring the early involvement of key project team members that have expert knowledge so that an appropriate level of client satisfaction and value can be defined.
Establishing of subcontractor and supplier relationships by selecting teams based on value rather than lowest price.
Managing the project parameters of cost, schedule, quality, and H&S in unison.
Working together as a team to agree mutual goals and devise dispute resolution mechanisms.
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Dealing with risks and rewards equitably by using modern commercial arrangements such as collaborative contract forms, target cost and open book accounting.
Using non-adversarial forms of contract and ensuring that contractual relationships are appropriate for expected project objectives.
Using cost-plus and design and build forms on contract underemphasizing the use of management contracting as well as traditional forms of contracting.
Mobilising and developing people in order to ensure employee satisfaction through integrated teams.
BIBLIOGRAPHY
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Hinks, J., Aouad, G., Cooper, R., Sheath, D., Kagioglou, M. and Sexton, M. (1997) IT The Design and Construction Process: A Conceptual Model of CoMaturation, The international journal of construction IT, July Construct IT report. (1995) Occasional Paper No. 1: A Process-Based Study of an IT Research Work Plan, University of Salford. Hughes, W. (1991) Modelling the Construction Process Using Plans of Work, Construction Project Modelling and Productivity - Proceedings of the International Conference CIB W65, Dubrovnik.Glaser, E.M. & Backer, T.E. (1973). A Look at Participant Observation, Evaluation, 1: 3: 46-49. Banwell, H. (1964) Report of the Committee on the Placing and Management of Contracts for Building and Civil Engineering Works, HMSO. Love, P.E.D., Smith, J., Treloar, G. and Li, H. (2000a). Some empirical observations of service quality in construction. Engineering Construction and Architectural Management
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