LAB REPORT: 1 TOPIC: MS WORD SUBMITTED BY: ARSLAN ISHTIAQ DE-33, ROLL NO: 276 SYNDICATE: B SUBMITTED TO:

MISS SAMEERA AMJAD COMPUTER ORGANIZATION

The first version of Microsoft Word was developed by Charles Simonyi and Richard Brodie, former Xerox programmers hired by Bill Gates and Paul Allen in 1981. Both programmers worked on Xerox Bravo, the first WYSIWYG word processor. The first Word version, Word 1.0, was released in October 1983 for Xenix MS-DOS; it was followed by four very similar versions that were not very successful. The first Windows version was released in 1989, with a slightly improved interface. When Windows 3.0 was released in 1990, Word became a huge commercial success. Word for Windows 1.0 was followed by Word 2.0 in 1991 and Word 6.0 in 1993. Then it was renamed to Word 95 and Word 97, Word 2000 and Word for Office XP (to follow Windows commercial names). Word 2007 was released as part of office 2007, and the latest version is currently word 2010, part of Office 2010. Microsoft Word 2010 will has new WordArt styles and effects replacing the old styles. Let us consider an office scene. Many letters are typed in the office. The officer dictates a letter. The typist first types a draft copy of the letter. The officer goes through it to check mistakes regarding spelling errors, missing words, etc. and suggests corrections. The typist changes the letter as suggested by the officer. This is a simple example of word processing. Word Processor is a Software package that enables you to create, edit, print and save documents for future retrieval and reference. Creating a document involves typing by using a keyboard and saving it. Editing a document involves correcting the spelling mistakes, if any, deleting or moving words sentences or paragraphs.

Most Word Processor available today allows more than just creating and editing documents. They have wide range of other tools and functions, which are used in formatting the documents. The following are the main features of a Word Processor i. ii. iii. iv. v. vi. vii. Text is typing into the computer, which allows alterations to be made easily. Words and sentences can be inserted, amended or deleted. Paragraphs or text can be copied /moved throughout the document. Margins and page length can be adjusted as desired. Spelling can be checked and modified through the spell check facility. Multiple document/files can be merged. Multiple copies of letters can be generated with different addresses through the mailmerge facility.

For working in Ms-Word you should be familiar with WINDOWS. If you have not covered WINDOWS so far then read that first and then go through MS-WORD. By now you must be aware of the fact that a software package is improved from time to time. These improvements are sold in the market as new versions of the same software. Thus you will find many versions of MS-WORD being used in different offices. In this lesson we will cover the version MS-WORD 97, which is latest in the market and contain many improvements over the older versions. However, you do not have to worry if you have an older version such as WORD 6.0 or WORD 95. All the commands available in these older versions are also available in WORD 97 and they are compatible. While working in MS-WORD you have to work with a mouse. Also one can work, to some extent, through the keyboard. The use of mouse is simpler as it is fully menu driven. In MSWORD every command is available in the form of icons. You can go inside MS-WORD by the following way Take the mouse pointer to START button on
the task bar. Click the left mouse button. The monitor will show like as follows: 1. Take the mouse pointer to START button on the task bar. Click the left mouse button. The monitor will show like as follows:

2. Move the pointer to programs. You will notice another menu coming up to the right. 3. In that menu identify where Microsoft word is placed. Move the cursor horizontally to come out of programs. 4. Move into the rectangular area meant for Microsoft word. Click the left mouse button there. The computer will start MS-WORD. You will find the screen as follows.

Let us discuss the important components of the screen. a. Title Bar The title bar displays the name of the currently active word document. Like other WINDOWS applications, it can be used to alter the size and location of the word window. b. Tool Bars Word has a number of tool bars that help you perform task faster and with great ease. Two of the most commonly tool bars are the formatting tool bar and the standard tool bar. These two toolbars are displayed just below the title bar. At any point of time any tool bar can be made ON or OFF through the tool bar option of View Menu. c. Ruler Bar

The Ruler Bar allows you to format the vertical alignment of text in a document. d. Status Bar The Status Bar displays information about the currently active document. This includes the page number that you are working, the column and line number of the cursor position and so on. e. Scroll Bar The Scroll Bar helps you scroll the content or body of document. You can do so by moving the elevator button along the scroll bar, or by click in on the buttons with the arrow marked on them to move up and down and left and right of a page. f. Workspace The Workspace is the area in the document window were you enter/type the text of your document. g. Taskbar The taskbar is the long horizontal bar at the bottom of your screen. Unlike the desktop, which can get obscured by the windows on top of it, the taskbar is visible almost all the time.

To make any part of your text bold in Microsoft Word, you have to highlight the text. Then take the mouse to tool bar and select B. The highlighted portion will appear bold.

To make any part of your text italic in Microsoft Word, you have to highlight the text. Then take the mouse to tool bar and select I. The highlighted portion will appear italic.

To make any part of your text underline Microsoft Word, you have to highlight the text. Then take the mouse to tool bar and select U. The highlighted portion will appear underline.

To change the size of your writing you can change it by taking the mouse to tool bar and changing it to required size which u want.

You can change the back ground color by going to the tool bar and changing it.

Alignment of the text can be done by going to the tool bar and changing the required alignment the way u want.

The Header and Footer section of the Insert Ribbon makes inserting a header or footer easy work. It will also help you insert page numbers.

There is a very unique thing in MS-Word is that if you have written a long document a long document and if you want to find a word which you are not seeing easily you can go to find option in tool bar, choose the find option and write that word. The word will appear at once and you can use it the way you want. Another important feature in that dialog box repkace

Bullets and numbering:

Word has extensive list of bullets and numbering features used for tables, lists, pages, chapters, headers, footnotes, and tables of content. Bullets and numbering can be applied directly or using a button or by applying a style or through use of a template. Some problems with numbering have been found in Word 97-2003. An example is Word's system for restarting numbering. The Bullets and Numbering system has been significantly overhauled for Office 2007, which is intended to reduce the severity of these problems. For example, Office 2007 cannot align tabs for multi-leveled numbered list. Often, items in a list will be inexplicably separated from their list number by one to three tabs, rendering outlines unreadableThese problems cannot be resolved even by expert users. Even basic dragging and dropping of words is usually impossible. Bullet and numbering problems in Word include: bullet characters are often changed and altered, indentation is changed within the same list, bullet point or number sequence can belong to an entirely different nest within the same sequence.

Creating tables: We can also create tables in MS Word. Depending on the version, Word can perform simple calculations. Formulas are supported as well.

Flowcharts, Rectangles, Triangles etc can also be made.

Flowchart:

4 Series 1 3 Series 2 Series 3 2

0 Category 1 Category 2 Category 3 Category 4

Rectangle:

Triangle:

Hardcopy: We can also take the print of the document which is called the hardcopy and it is very useful in paper work.

Zoom: The zoom option is in View link. We can zoom in the document or zoom out. Advantage:

One of the main advantage of a word processor over a conventional typewriter is that a word processor enables you to make changes to a document without retyping the entire document.

Uses of MS-Word: Word processors have a variety of uses and applications within the business world, home, and education. Business Within the business world, Microsoft word is extremely useful tool. Typical uses include:

memos letters and letterhead legal copies reference documents

Education Many schools have begun to teach typing and word processing to their students, starting as early as elementary school. Typically these skills are developed throughout secondary school in preparation for the business world. Undergraduate students typically spend many hours writing essays. Graduate and doctoral students continue this trend, as well as creating works for research and publication. These manuscripts are often in excess of 200 pages, and are typically the defining point of a student's career. Home While many homes have word processors on their computers, word processing in the home tends to be educational or business related, dealing with assignments or work being completed at home. Some use word processors for letter writing, rsum creation, and card creation.

We have seen now that MS-WORD is the real necessity of todays world and it has become a very important source of doing work in ones life. Life is of great difficulties and we need some purposeful things to solve those problems. We should make our life easy by using these things and doing the work in given time.