k|nds of Company Meet|ngs 8roadly meeLlngs ln a company are of Lhe followlng Lypes

l Meet|ngs of Members
1hese are meeLlngs where Lhe members / shareholders of Lhe company meeL and dlscuss
varlous maLLers Member's meeLlngs are of Lhe followlng Lypes
A Statutory Meet|ng
A publlc company llmlLed by shares ls requlred Lo hold a sLaLuLory meeLlng Such a sLaLuLory
meeLlng ls held only once ln Lhe llfeLlme of Lhe company Such a meeLlng musL be held
wlLhln a perlod of noL less Lhan one monLh or wlLhln a perlod noL more Lhan slx monLhs
from Lhe daLe on whlch lL ls enLlLled Lo commence buslness le lL obLalns cerLlflcaLe of
commencemenL of buslness
1he purpose of Lhe meeLlng ls Lo enable members Lo know all lmporLanL maLLers perLalnlng
Lo Lhe formaLlon of Lhe company 1he maLLers dlscussed lnclude whlch shares have been
Laken up whaL money has been recelved whaL conLracLs have been enLered lnLo whaL
sums have been spenL on prellmlnary expenses eLc A noLlce of aL leasL 21 days before Lhe
meeLlng musL be glven Lo members
1he 8oard of ulrecLors musL prepare and send Lo every member a reporL called Lhe
SLaLuLory 8eporL" aL leasL 21 days before Lhe day on whlch Lhe meeLlng ls Lo be held

8 Annua| Genera| Meet|ng
MusL be held by every Lype of company publlc or prlvaLe once a year Lvery company musL
ln each year hold an annual general meeLlng noL more Lhan 13 monLhs musL elapse
beLween Lwo annual general meeLlngs
A noLlce of aL leasL 21 days before Lhe meeLlng musL be glven Lo members 1he noLlce musL
sLaLe LhaL Lhe meeLlng ls an annual general meeLlng 1he Llme daLe and place of Lhe
meeLlng musL be menLloned ln Lhe noLlce 1he noLlce of Lhe meeLlng musL be accompanled
by a copy of Lhe annual accounLs of Lhe company dlrecLor's reporL on Lhe poslLlon of Lhe
company for Lhe year and audlLor's reporL on Lhe accounLs Companles havlng share caplLal
should also sLaLe ln Lhe noLlce LhaL a member ls enLlLled Lo aLLend and voLe aL Lhe meeLlng
and ls also enLlLled Lo appolnL proxles ln hls absence A proxy need noL be a member of LhaL
company A proxy form should be enclosed wlLh Lhe noLlce 1he proxy forms are requlred Lo
be submlLLed Lo Lhe company aL leasL 48 hours before Lhe meeLlng
1he ACM musL be held on a worklng day durlng buslness hours aL Lhe reglsLered offlce of
Lhe company or aL some oLher place wlLhln Lhe clLy Lown or vlllage ln whlch Lhe reglsLered
offlce of Lhe company ls slLuaLed

8us|ness to be 1ransacted at Annua| Genera| Meet|ng
AL every ACM Lhe followlng maLLers musL be dlscussed and declded Slnce such maLLers are
dlscussed aL every ACM Lhey are known as ordlnary buslness All oLher maLLers and
buslness Lo be dlscussed aL Lhe ACM are speclal buslness
1he followlng maLLers consLlLuLe ordlnary buslness aL an ACM
a ConslderaLlon of annual accounLs dlrecLor's reporL and Lhe audlLor's reporL
b ueclaraLlon of dlvldend
c AppolnLmenL of dlrecLors ln Lhe place of Lhose reLlrlng
d AppolnLmenL of and Lhe flxlng of Lhe remuneraLlon of Lhe sLaLuLory audlLors

ln case any oLher buslness ( speclal buslness ) has Lo be dlscussed and declded upon an
explanaLory sLaLemenL of Lhe speclal buslness musL also accompany Lhe noLlce calllng Lhe
meeLlng

C Lxtraord|nary Genera| Meet|ng
Lvery general meeLlng (le meeLlng of members of Lhe company) oLher Lhan Lhe sLaLuLory
meeLlng and Lhe annual general meeLlng or any ad[ournmenL Lhereof ls an exLraordlnary
general meeLlng Such meeLlng ls usually called by Lhe 8oard of ulrecLors for some urgenL
buslness whlch cannoL walL Lo be declded Llll Lhe nexL ACM Lvery buslness LransacLed aL
such a meeLlng ls speclal buslness An explanaLory sLaLemenL of Lhe speclal buslness musL
also accompany Lhe noLlce calllng Lhe meeLlng

Not|ce of Genera| Meet|ng
A meeLlng cannoL be held unless a proper noLlce has been glven Lo all persons enLlLled Lo
aLLend Lhe meeLlng aL Lhe proper Llme conLalnlng Lhe necessary lnformaLlon A noLlce
convenlng a general meeLlng musL be glven aL leasL 21 clear days prlor Lo Lhe daLe of
meeLlng noLlce of every meeLlng of company musL be senL Lo all members enLlLled Lo
aLLend and voLe aL Lhe meeLlng noLlce of Lhe ACM musL be glven Lo Lhe sLaLuLory audlLor of
Lhe company
Where noLlce ls senL by posL servlce ls effecLed by properly addresslng prepaylng and
posLlng Lhe noLlce A noLlce calllng a meeLlng musL sLaLe Lhe place day and hour of Lhe
meeLlng and musL conLaln Lhe agenda of Lhe meeLlng lf Lhe meeLlng ls a sLaLuLory or annual
general meeLlng noLlce musL descrlbe lL as such Where any lLems of speclal buslness are Lo
be LransacLed aL Lhe meeLlng an explanaLory sLaLemenL seLLlng ouL all maLerlals facLs
concernlng each lLem of Lhe speclal buslness
9roxy
Any member of a company enLlLled Lo aLLend and voLe aL a meeLlng of Lhe company shall be
enLlLled Lo appolnL anoLher person (wheLher a member or noL) as hls proxy Lo aLLend and
voLe lnsLead of hlmself Lvery noLlce calllng a meeLlng of Lhe company musL conLaln a
sLaLemenL LhaL a member enLlLled Lo aLLend and voLe ls enLlLled Lo appolnL a proxy and LhaL
Lhe proxy need noL be member of Lhe company
A member may appolnL anoLher person Lo aLLend and voLe aL a meeLlng on hls behalf Such
oLher person ls known as roxy 1he member appolnLlng a proxy musL deposlL wlLh Lhe
company a proxy form aL Lhe Llme of Lhe meeLlng or prlor Lo lL glvlng deLalls of Lhe proxy
appolnLed 1he proxy form musL be ln wrlLlng and be slgned by Lhe member
A proxy ls noL enLlLled Lo voLe excepL on a poll 1herefore a proxy cannoL voLe on show of
hands

uorum
Cuorum refers Lo Lhe mlnlmum number of members who musL be presenL aL a meeLlng ln
order Lo consLlLuLe a valld meeLlng A meeLlng wlLhouL Lhe mlnlmum quorum ls lnvalld and
declslons Laken aL such a meeLlng are noL blndlng 1he arLlcles of a company may provlde
for a quorum wlLhouL whlch a meeLlng wlll be consLrued Lo be lnvalld unless Lhe arLlcles of
a company provlde for larger quorum 3 members personally presenL (noL by proxy) ln Lhe
case of a publlc company and 2 members personally presenL (noL by proxy) ln Lhe case of a
prlvaLe company shall be Lhe quorum for a general meeLlng of a company
lL has been held by CourLs LhaL unless Lhe arLlcles oLherwlse provlde a quorum need Lo be
presenL only when Lhe meeLlng commenced and lL was lmmaLerlal LhaL Lhere was no
quorum aL Lhe Llme when Lhe voLe was Laken lurLher unless Lhe arLlcles oLherwlse provlde
lf wlLhln half an hour from Lhe Llme appolnLed for holdlng a meeLlng of Lhe company a
quorum ls noL presenL ln Lhe person Lhe meeLlng
a lf called upon Lhe requlslLlon of members shall sLand dlssolved
b ln any oLher case lL shall sLand ad[ourned Lo Lhe same day ln Lhe nexL week aL Lhe
same Llme and place or Lo such oLher day and Llme as Lhe 8oard of ulrecLors may
deLermlne
lf aL Lhe ad[ourned meeLlng also Lhe quorum ls noL presenL wlLhln half an hour from Lhe
Llme appolnLed for holdlng Lhe meeLlng Lhe members presenL shall a quorum
k|nds of keso|ut|ons
8esoluLlons mean declslons Laken aL a meeLlng A moLlon wlLh or wlLhouL amendmenLs ls
puL Lo voLe aL a meeLlng Cnce Lhe moLlon ls passed lL becomes a resoluLlon A valld
resoluLlon can be passed aL a properly convened meeLlng wlLh Lhe requlred quorum 1here
are broadly Lhree Lypes of resoluLlons

1 Crd|nary keso|ut|on
An ordlnary resoluLlon ls one whlch can be passed by a slmple ma[orlLy le lf Lhe voLes
(lncludlng Lhe casLlng voLe lf any of Lhe chalrman) aL a general meeLlng casL by members
enLlLled Lo voLe ln lLs favour are more Lhan voLes casL agalnsL lL voLlng may be by way of a
show of hands or by a poll provlded 21 days noLlce has been glven for Lhe meeLlng

2 Spec|a| keso|ut|on
A speclal resoluLlon ls one ln regard Lo whlch ls passed by a 73 ma[orlLy only le Lhe
number of voLes casL ln favor of Lhe resoluLlon ls aL leasL Lhree Llmes Lhe number of voLes
casL agalnsL lL elLher by a show of hands or on a poll ln person or by proxy 1he lnLenLlon Lo
propose a resoluLlon as a speclal resoluLlon musL be speclflcally menLloned ln Lhe noLlce of
Lhe general meeLlng Speclal resoluLlons are needed Lo declde on lmporLanL maLLers of Lhe
company Lxamples where speclal resoluLlons are requlred are
a 1o alLer Lhe domlclle clause of Lhe memorandum from one SLaLe Lo anoLher or Lo alLer
Lhe ob[ecLs clause of Lhe memorandum
b 1o alLer / change Lhe name of Lhe company wlLh Lhe approval of Lhe cenLral
governmenL
c 1o alLer Lhe arLlcles of assoclaLlon
d 1o change Lhe name of Lhe company by omlLLlng LlmlLed" or rlvaLe LlmlLed"
Ad[ournment
Ad[ournmenL means suspendlng Lhe proceedlngs of a meeLlng for Lhe Llme belng so LhaL Lhe
meeLlng may be conLlnued aL a laLer daLe and Llme flxed ln LhaL meeLlng lLself aL Lhe Llme of
such ad[ournmenL or Lo declded laLer on Cnly Lhe buslness noL flnlshed aL Lhe orlglnal
meeLlng can be LransacLed aL Lhe ad[ourned meeLlng
1he ma[orlLy of members aL a meeLlng may move an ad[ournmenL moLlon aL a meeLlng lf
Lhe chalrman ad[ourns Lhe meeLlng lgnorlng Lhe vlews of Lhe ma[orlLy Lhe remalnlng
members can conLlnue Lhe meeLlng 1he chalrman cannoL ad[ourn Lhe meeLlng aL hls own
dlscreLlon wlLhouL Lhere belng a good cause for such an ad[ournmenL Where Lhe chalrman
acLlng bona flde wlLhln hls powers ad[ourns Lhe meeLlng as per Lhe vlew of Lhe ma[orlLy
Lhe mlnorlLy members cannoL Lo conLlnue wlLh such meeLlng and lf Lhey do Lhe
proceedlngs Lhere wlll be null and vold
An ad[ourned meeLlng ls merely Lhe conLlnuaLlon of Lhe orlglnal meeLlng and Lherefore a
fresh noLlce ls noL necessary lf Lhe Llme daLe and place for holdlng Lhe ad[ourned meeLlng
are declded and declared aL Lhe Llme of ad[ournlng lL lf a meeLlng ls ad[ourned wlLhouL
sLlpulaLlon as Lo when lL wlll be conLlnued fresh noLlce of Lhe ad[ourned meeLlng musL be
glven

9ostponement
osLponemenL of a meeLlng means deferlng Lhe holdlng of Lhe meeLlng lLself aL a laLer daLe
osLponemenL ls done by Lhe 8oard of ulrecLors or by Lhe person convenlng Lhe meeLlng ln
case of ad[ournmenL lL ls Lhe declslon of Lhe ma[orlLy of Lhe members presenL aL Lhe
meeLlng lLself

189 CkDINAk AND S9LCIAL kLSCLU1ICNS
(1) A resoluLlon shall be an ordlnary resoluLlon when aL a general meeLlng of whlch Lhe
noLlce requlred under Lhls AcL has been duly glven Lhe voLes casL (wheLher on a show of
hands or on a poll as Lhe case may be) ln favour of Lhe resoluLlon (lncludlng Lhe casLlng
voLe lf any of Lhe chalrman) by members who belng enLlLled so Lo do voLe ln person or
where proxles are allowed by proxy exceed Lhe voLes lf any casL agalnsL Lhe resoluLlon by
members so enLlLled and voLlng
(2) A resoluLlon shall be a speclal resoluLlon when
(a) Lhe lnLenLlon Lo propose Lhe resoluLlon as a speclal resoluLlon has been duly speclfled ln
Lhe noLlce calllng Lhe general meeLlng or oLher lnLlmaLlon glven Lo Lhe members of Lhe
resoluLlon
(b) Lhe noLlce requlred under Lhls AcL has been duly glven of Lhe general meeLlng and
(c) Lhe voLes casL ln favour of Lhe resoluLlon (wheLher on a show of hands or on a poll as
Lhe case may be) by members who belng enLlLled so Lo do voLe ln person or where proxles
are allowed by proxy are noL less Lhan Lhree Llmes Lhe number of Lhe voLes lf any casL
agalnsL Lhe resoluLlon by members so enLlLled and voLlng


1he Compan|es (9ass|ng of the keso|ut|on by 9osta| 8a||ot) ku|es 2001
osLal 8alloL" lncludes voLlng by share holders by posLal or elecLronlc mode
lnsLead of voLlng personally by presenLlng for LransacLlng buslnesses ln a general
meeLlng of Lhe company
(c) 8equlslLe ma[orlLy" wlLh regard Lo Speclal 8esoluLlon means voLes casL ln
favour of Lhe buslness ls Lhree Llmes more Lhan Lhe voLes casL agalnsL wlLh
regard Lo ordlnary resoluLlon voLes casL ln favour ls more Lhan Lhe voLes casL
agalnsL
*2A MeLhod for sendlng noLlce
(a) 1he company may lssue noLlces elLher
(l) under 8eglsLered osL AcknowledgemenL uue or
(ll) under cerLlflcaLe of posLlng and
(b) wlLh an adverLlsemenL publlshed ln a leadlng Lngllsh newspaper and
ln one vernacular newspaper clrculaLlng ln Lhe SLaLe ln whlch Lhe
reglsLered offlce of Lhe company ls slLuaLed abouL havlng despaLched Lhe
balloL papers"
App||cat|ons
1hese 8ules shall be appllcable Lo llsLed companles and ln case of resoluLlons
relaLlng Lo such buslnesses as are speclfled under rule 4
4 L|st of bus|nesses |n wh|ch the reso|ut|ons sha|| be passed through 9osta|
8a||ot
(a) alLeraLlon ln Lhe Cb[ecL Clause of Memorandum
(b) alLeraLlon of ArLlcles of AssoclaLlons ln relaLlon Lo lnserLlon of provlslons
deflnlng prlvaLe company
(c) buyback of own shares by Lhe company under subsecLlon (1) of secLlon 77A
(d) lssue of shares wlLh dlfferenLlal voLlng rlghLs as Lo voLlng or dlvldend or oLher
wlse under subclause (ll) of clause (a) of secLlon 86
(e) change ln place of 8eglsLered Cfflce ouL slde local llmlLs of any clLy Lown or
vlllage as speclfled ln subsecLlon (2) of secLlon 146
(f) sale of whole or subsLanLlally Lhe whole of underLaklng of a company as
speclfled under subclause (a) of subsecLlon (1) of secLlon 293
(g) glvlng loans or exLendlng guaranLee or provldlng securlLy ln excess of Lhe llmlL
prescrlbed under subsecLlon (1) of secLlon 372A
(h) * elecLlon of a dlrecLor under provlso Lo subsecLlon (1) of secLlon 232 of Lhe
AcL"
(l) * deleLed wef 11/10/2001
([) varlaLlon ln Lhe rlghLs aLLached Lo a class of shares or debenLures or oLher
securlLles as speclfled under secLlon 106
9rocedure to be fo||owed for conduct|ng bus|ness through 9osta| 8a||ot
(a) 1he company may make a noLe below Lhe noLlce of Ceneral MeeLlng for
undersLandlng of members LhaL Lhe LransacLlon(s) aL Sl no requlres consenL of
shareholders Lhrough posLal balloL
(b) 1he board of dlrecLors shall appolnL one scruLlnlzer who ls noL ln employmenL
of Lhe company may be a reLlred [udge or any person of repuLe who ln Lhe
oplnlon of Lhe board can conducL Lhe posLal balloL voLlng process ln a falr and
LransparenL manner
(c) * 1he scruLlnlzer shall submlL hls reporL as soon as posslble afLer Lhe lasL daLe of
recelpL of osLal 8alloLs"
(d) 1he scruLlnlzer wlll be wllllng Lo be appolnLed and he ls avallable aL Lhe
8eglsLered Cfflce of Lhe company for Lhe purpose of ascerLalnlng Lhe requlslLe
ma[orlLy
(e) 1he scruLlnlzer shall malnLaln a reglsLer Lo record Lhe consenL or oLherwlse
recelved lncludlng elecLronlc medla menLlonlng Lhe parLlculars of name
address follo number number of shares nomlnal value of shares wheLher Lhe
shares have voLlng dlfferenLlal voLlng or nonvoLlng rlghLs and Lhe ScruLlnlzer
shall also malnLaln record for posLal balloL whlch are recelved ln defaced or
muLllaLed form 1he osLal 8alloL and all oLher papers relaLlng Lo posLal balloL
wlll be under Lhe safe cusLody of Lhe ScruLlnlzer Llll Lhe Chalrman conslders
approves and slgn Lhe mlnuLes of Lhe meeLlng 1hereafLer Lhe ScruLlnlzer shall
reLurn Lhe balloL papers and oLher relaLed papers/reglsLer Lo Lhe company so as Lo
preserve such balloL papers and oLher relaLed papers/reglsLer safely Llll Lhe
resoluLlon ls glven effecL Lo
(f) * 1he consenL or oLherwlse recelved afLer LhlrLy days from Lhe daLe of lssue of
noLlce shall be LreaLed as lf reply from Lhe member has noL been recelved"
8uslness Law noLes by
8lLu khabla
CS LL8(Pons) MA Mphll (Lconomlcs)
Cu1lM(lClAl)