Presentation Skills G4

By Prathmesh N.
Shah at 11:01 pm, Sep 28, 2008

Effective Presentation Skills
Made By
Anjali Savale
Vividha Sawant
Avani Shah
Prathmesh Shah
Sonusing Shelar
Ashwini Shende
A. Introduction : Prathmesh
B. Planning : Avani
C. Preparing : Ashwini
D. Practicing : Anjali
E. Presenting : Vividha
F. Summary & Questions : Sonusing
By Prathmesh N. Shah at 11:02 pm, Sep 28, 2008
“Great speakers aren’t born,
they are trained.”
Defining Presentation:
Presenting
is
a Skill…
Developed through
experience
and
training.
Source: http://www.hplearningcenter.com
Aim of a Presentation is…
Not just to talk about a

topic, show pictures or
play an audio tape
but…….
to provide the audience

with an experience to
remember.
• I Interesting, Unusual, Unexpected
• N Need
• T Title
• R Range
• O Objectives
• Greet the audience
• Start in a friendly way
• Tell them
– About the title
– Who you are
– Why are you here
– How experienced you are with the subject
– Approximate time
• Success of presentation??????
Depends on ‐ How well the audience
understood the content
Why Give A Presentation?
Three Main Purposes
1. Inform
2. Persuade
3. Educate
What it Accomplishes?
• Introduces a new topic
• Restructures previous ideas
• Leaves a simple message
Choice of Presentation
• Slide
– Plenary Session
– Recognition vs. Risk
• Poster
– Sometimes lonely
– Educational
– Non threatening
It takes intelligence, even brilliance,
to condense and focus information
into a clear, simple presentation
that will be read and remembered.
Ignorance and arrogance are shown
in a crowded, complicated, hardto
read Poster.
- Mary Helen Briscoe

The Presentation Mix
• 4 P’s
• 5 W’s
•1 H
4 P’s: 5 W’s: 1 H:
● Planning ● Who ● How
● Preparation ● What
● Practicing ● Why
● Presenting ● When
● Where
Plan Why ?
Who?
Prepare What?
Practice How?
Present When?
Where?
WHO
is going to be
in the
AUDIENCE?
• Educational • Grasping Power
background • Languages
• Age • Knowledge of
• Basic attitudes subject
• Strengths and • Size
weaknesses • Cultural make up
• Nature • Time available
• Good / Bad listener
WHAT is the MESSAGE?
Why are you talking to
them?
• Gaining • Creation
• Introduction • Selling
• Detailed • Representation
information
• Entertainment
• Explanation
• Suggestion
• Demonstration
How long have you got?
• Total time availability
• Initial Formalities
• Questions & Discussions
Time Availability
• 1 ‐ 2 minutes per slide
Structuring the presentation
2 to 2.5 mins --- opening/beginning
20 to 21 mins--- middle section
2 to 3 mins --- closing/end
5 mins --- questions
What story are you going to tell?
• The Introduction
• Body Of Talk
• The Conclusion
The KISS Principle
In Delivering
The Message
Apply
The
K.I.S.S.
Principle
KEEP
IT
SHORT &
SIMPLE
If you have eight hours to
cut down a tree – you should
spend six hours sharpening
your saw.
- Unknown
Outline and sketch slides
Prepare slides
Proof read – a must
Prepare notes -
brief keywords and phrases,
except maybe first couple of
paragraphs
Preparation - Slides
Use Images & Graphics
Relevant images communicate,

and maintain interest
Minimise text & numbers
Light text on dark background
Title Here
• Text Here
• Text Here
• Text Here
• Not Like This

• Or This
Title Here
• Text Here
• Text Here
• Text Here
• Not Like This

• Or This
Avoid distracting backgrounds
Title Here
• Text Here
• Text Here
• Text Here
Use large sans serif fonts
Helvetica or Arial rather than serif fonts like Times
24 pt is minimum, 32 pt, or even 36 pt is better

Mix upper and lower case
ALL CAPITALS IS HARDER TO READ,

ALTHOUGH IT MIGHT BE OK FOR THE
ODD TITLE
Mix upper and lower case
Use colour to highlight text
Use high contrast colours for important lines, symbols or

text, and lower contrast colours for less important lines,
symbols or text. But use a small number of colours.
Mixture upper and lower case
Keep figures simple
Mixture upper and lower case
Keep figures simple
Thick lines and large symbols
Practice
• Practice, practice, practice

- In front of yours family, friends, professors,
colleagues.
• Get feedback, and use it.
• Be ruthless - delete any unnecessary
information
• Don’t Apologise
• Speak loudly & clearly
• Use short simple
sentences
• Avoid jargon & abbrev.
• Vary pitch, tone, volume,
• speed and pauses
• Make sure you know your talk well
• Present in a Logical sequence
• Avoid distracting mannerisms
• Relax, be enthusiastic
• Make eye contact
• Keep an eye on the time remaining
What Practicing should Include?
• Reduces Nerves
• Strong Opening
• Improves Performance
• Clear Points
• Helps Judge Timing
• Logical Flow
• Get Familiar with Aids
• Strong Ending
• Avoid over practicing
• Explain figures, and point to important
aspects.
• Give a clear and concise summary,

then stop.
• Don’t go overtime. Ever.

Practicing GRACE!
G Grounded
R Relaxed
A Aware
C Centred
E Energised
Jokes?
• Only if you are ABSOLUTELY sure

they will be WELL received
• Should NEVER practice them if its
not a part of your presentation
• (leave them for the professional
entertainers or the
NATURALLY FUNNY persons)
Presentation Style
¾Physical Appearance
Clean, Tidy,
Comfortable clothes
Normal Style
Stand Firmly
¾Eye Contact
Keep eye contact with the class. This will:
• Keep them alert.
• Make them feel involved.
• Make them accept you as a instructor/trainer.
Don’t:
• Stare.
• Move your eyes from side to side.
• Look out the window or at the clock.
• Look only at the training aids or chalk board.
• Look at your feet or at the ceiling.
¾Body Movements
• Be natural ‐ don't move around too much
or too little.
Do: Don’t:
• Move forward for • Stand rigid.
emphasis • March.
• Relax when talking from • Slouch.
behind a desk
• Slowly and on occasion,
move from side to side
¾ Gestures
Do not, or at least avoid:
• Play with keys or coins in your pocket
• Use your hands too much
• Use gestures that indicate you are washing
your hand
• Use a praying gesture or foot tap
• Use a pointer, pen, pencil or chalk to point at
an individual
¾Postures and body orientation
Messages Communicated By The Way Of
Talking & Moving:
• Standing erect and leaning forward ‐
approachable, receptive, and friendly.
• Facing With Audience‐ Interpersonal closeness
• Speaking with your back turned or looking at
the floor or ceiling ‐disinterest.
Vocal Techniques:
¾Voice Volume
• Speak loudly and clearly
¾Pitch
• Use effectively to convey meaning
¾Pace
Do’s: Don'ts:
•Varying the pace •Talking too fast
•Talking slowly
¾Articulation
• Speak clearly, pronouncing words carefully
¾Rate
Do Speak: Don’t Speak:
•Quickly to convey •So quickly that no one can
enthusiasm understand
•Slowly to emphasize •So quickly that materials
key points or issues are glossed over rather
than well explained so that
they are understood
•Very slowly
¾Language
•Avoid "pet" expressions
•Do not use profanity
•No local languages
¾Vocabulary
• Short and familiar words
• Short sentences
• Avoided slang language
Common Problems:
Verbal fillers
¾Any unrelated word or phrase
¾“Um”, “uh”, “like”
Swaying, rocking, and pacing
Hands in pockets
Lip smacking
Fidgeting
Failure to be audiencecentered
Nervousness:
[butterflies in the stomach]
When you are nervous,

your body adjusts
by changing your
blood pressure and
increasing your adrenaline
level. You turn red, shake
or perspire……..
Summary:
• A must at the end

• Gives an overall review of the topic
• Emphasizes the key elements
• Awakens the audience
• Most People forget the summary
Summary of Our Topic:
• Come out of the LKK Factor
• Plan well in advance about your topic
• Prepare the topic
• Keep in mind the key concepts
• Remember the KISS Principle
• Practice what you’ve prepared
• Make sure that all major elements are
covered
• Stand up, Speak, Shut up
Questions:
• Anticipate likely questions and
• prepare extra slides with the answers
• Paraphrase questions
1. so that other people hear the question
2. to check you understand the questions
3. to stall while you think about an answer
If you don’t know the answer,
say so.
Offer to find out.
Ask the audience.

How to answer the question
that you don’t want to answer
Some Tips for you:
Be aware of…….
• Different versions & capabilities of PowerPoint
• Test your presentation at least once in a different
machine
• If you have enough time, check with a projector
• Better to have some idea of projector settings, that
are suitable to your presentation
• When in drought create a PowerPoint Show file &
make sure you have the original as well
• If you say I’ll explain later, make sure to explain
them
• Show only the key words, not everything
If
YOU
do not follow
all these carefully,
this is what
will happen in your
presentation
References
Ludlow, R & Panton, F; The Essence of
Effective Communications, PHI
Late Dr. Pardeshi, P ; Management
Communication, Nirali Prakashan
http://www.hplearningcenter.com
www.ucc.ie/careers
http://www.plu.edu/~libr/media/designi
ng_visuals.html

Presentation Skills G4

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By Prathmesh N.

Shah at 11:01 pm, Sep 28, 2008

Not just to talk about a

to provide the audience

- Mary Helen Briscoe

Relevant images communicate,

• Not Like This

• Not Like This

Helvetica or Arial rather than serif fonts like Times

24 pt is minimum, 32 pt, or even 36 pt is better

ALL CAPITALS IS HARDER TO READ,

Use high contrast colours for important lines, symbols or

• Practice, practice, practice

• Give a clear and concise summary,

• Don’t go overtime. Ever.

• Only if you are ABSOLUTELY sure

When you are nervous,

• A must at the end

Offer to find out.

Ask the audience.

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