MINUTES

LAKEPORT CITY COUNCIL AND LAKEPORT REDEVELOPMENT AGENCY REGULAR MEETING

November 15, 2011
I. II. WORKSHOP: CALL TO ORDER: ROLL CALL: The workshop commenced at 5:33 p.m. A presentation was given to Council to show them the ease of going with a paperless agenda packet. Mayor/Chairperson Lyons called the regular meeting of the City Council of the City of Lakeport and Lakeport Redevelopment Agency to order at 6:26 p.m. with Council/Agency Members Roy Parmentier, Robert Rumfelt, Stacey Mattina, and Tom Engstrom present. The Pledge of Allegiance was led by City Attorney Brookes. The item regarding the Resolution and JPA for Sunshine Manor will be moved to the Public Hearing section of the agenda. A motion was made by Council/Agency Member Parmentier, seconded by Council/Agency Member Rumfelt, and unanimously carried by voice vote to accept the agenda as amended.

III. IV.

PLEDGE OF ALLEGIANCE: ACCEPTANCE OF AGENDA:

V.

CONSENT AGENDA: A. B. C. D. Ordinances: Warrants: Minutes: Building Permit Report Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934. Approve warrants as listed on Warrant Register dated November 15, 2011. Approve minutes of the regular City Council meeting of September 20, 2011 and November 1, 2011. Receive and file Building Permit Report for October 2011. A motion was made by Council/Agency Member Rumfelt, seconded by Council/Agency Member Mattina, and unanimously carried by voice vote to approve the Consent Agenda with the exception of Item C. A motion was made by Council/Agency Member Rumfelt, seconded by Council/Agency Member Mattina, carried by voice vote with Council Member Engstrom abstaining, to approve minutes of the regular City Council meeting of November 1, 2011. A motion was made by Council/Agency Member Mattina, seconded by Council/Agency Member Engstrom, and unanimously carried by voice vote, with Council Member Parmentier and Council Member Rumfelt abstaining, to approve minutes of the regular City Council meeting of September 20, 2011.

Vote on Consent Agenda

Minutes

VI.

PUBLIC PRESENTATIONS/ REQUESTS: A. Citizen Input There was no citizen input.

VII.

PUBLIC HEARING: A. Supplemental Law Enforcement Services Fund Expenditure Plan The public hearing was opened at 6:32 p.m. There being no public comment, the hearing was closed at 6:33 p.m. A motion was made by Council/Agency Member Parmentier, seconded by Council/Agency Member Engstrom, and unanimously carried by voice vote to adopt a resolution allocating funds from the Supplemental Law Enforcement Services Fund (SLESF) pursuant to a written request from the Chief of Police.

Minutes of the Lakeport City Council and Redevelopment Agency Meeting of November 15, 2011

Page 2

B.

Resolution Approving JPA Relating to the California Municipal Finance Authority and Approve Issuance of Bonds Sunshine Manor Apartments

Community Development Director Knoll gave a background report. Chuck Lange from RCHDC addressed the Council. The public hearing was opened at 6:40 p.m. There being no public comment, the hearing was closed at 6:41 p.m. A motion was made by Council/Agency Member Engstrom, seconded by Council/Agency Member Mattina, and unanimously carried by voice vote to adopt a resolution approving a Joint Exercise of Powers Agreement relating to the California Municipal Finance Authority (CMFA), and approving the issuance of multifamily housing revenue bonds by the Authority for the purpose of financing the acquisition and rehabilitation of a multifamily rental housing facility known as Sunshine Manor Apartments and authorize the City Manager to execute the Joint Exercise of Powers Agreement of the CMFA.

VIII.

COUNCIL BUSINESS: A. City Clerk: 1. Paperless Agenda A motion was made by Council/Agency Member Mattina, seconded by Council/Agency Member Rumfelt, and carried by voice vote, with Mayor Lyons voting no, to approve the purchase of iPad computers and necessary components set forth in the staff report or provide financing should Council members and executive staff wish to purchase their own iPad. Council Member Rumfelt made a motion that the employees be allowed to use the financing option, but the motion died for lack of a second.

B. Police Chief: 1. Modification of ABC License A motion was made by Council/Agency Member Engstrom, seconded by Lakeside Lanes Council/Agency Member Mattina, and unanimously carried by voice vote to authorize the Chief of Police to send a response letter to ABC outlining our recommendations regarding the license modification. C. Finance Director 1. Warrant Ratification Process A motion was made by Council/Agency Member Parmentier, seconded by Council/Agency Member Mattina, and unanimously carried by voice vote to implement a warrant ratification process and authorize the Finance Department to issue warrants when expenditures are appropriated and payments due and payable.

D. Administrative Services Director: 1. Reduction in Liabilities A motion was made by Council/Agency Member Parmentier, seconded by Council/Agency Member Engstrom, and unanimously carried by voice vote to approve the reduction of financial liabilities through payment of "old bank" compensation time and vacation time still on the balance sheet and approve the corresponding budget amendment.

IX.

CITY COUNCIL COMMUNICATIONS: A. Miscellaneous Reports: City Engineer Harter reported on various construction projects being done. Finance Director Buffalo reported that the first quarter financial report is being reviewed by the City Manager and will be provided to Council. City Attorney Brookes has begun searching for a potential staff car. Council Member Mattina reported that the Lakeport School Board has some newly elected members, and she would like to have a congratulations letter sent. She gave a report regarding the APC meeting. Council Member Engstrom thanked staff and the council for sending flowers as his nephew was shot and killed in the line of duty. City Clerk Chapman will be on vacation next week Mayor Lyons reported that CLAS is meeting Thursday at 9:00 a.m. LAFCO will meet tomorrow at 9:30 a.m.

Minutes of the Lakeport City Council and Redevelopment Agency Meeting of November 15, 2011

Page 3

Mayor Lyons received a letter from the Bay Delta Initiative stating that there is some funding available for water quality, water conservation and habitat restoration programs. Council Member Rumfelt has concerns about people breaking traffic laws and asked about administrative citations. Council Member Parmentier reported that at the APC meeting, CalTrans did a presentation regarding the Highway 29 project. X. CLOSED SESSION: The meeting was adjourned to a closed session at 7:41 p.m. Pursuant to Government Code Section 54957.6 (Conference with Labor Negotiators): Employee Groups: Unrepresented Employees; Negotiators: City Manager Pursuant to Government Code 54956.8, Conference with Real Property Negotiators, 1411 Alden Avenue, Negotiators: City Manager XI. XII. ATTEST REPORT FROM CLOSED SESSION: ADJOURNMENT: Pursuant to Government Code 54956.9(b), Anticipated Litigation, two cases. The meeting reconvened to open session at 8:47 p.m. The Mayor reported that staff was given direction. Mayor Lyons adjourned the meeting at 8:50 p.m. APPROVED

____________________________________ JANEL M. CHAPMAN, City Clerk

___________________________________________ SUZANNE LYONS, Mayor

CITY OF LAKEPORT
City Council Lakeport Redevelopment Agency City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Status Report Neighborhood Improvement Study MEETING DATE: 12/06/2011 SUBMITTED BY: Richard Knoll, Community Development Director PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The Council is being asked to review and file a Status Report regarding the Neighborhood Improvement Study. BACKGROUND: The City of Lakeport was awarded a Planning and Technical Assistance grant from the State Department of Housing and Community Development to develop a Neighborhood Improvement Study that will focus on targeted income areas in central Lakeport. DISCUSSION: Attached is a recent Planning Commission staff report and related attachments regarding the Neighborhood Improvement Study project currently underway in the Armstrong Street area. This material is being forwarded to the City Council in order to provide a status report on the ongoing study. Please contact me or Andrew Britton should you have any questions. OPTIONS: This item is on the City Council agenda as a review and file matter and no action is required. FISCAL IMPACT: None $ Account Number: Comments:

SUGGESTED MOTIONS: n/a

Attachments:

Planning Commission Staff Report Related Attachments Regarding the Neighborhood Improvement Study

Meeting Date: 12/06/2011

Page 1

Agenda Item #V.E.

CITY OF LAKEPORT PLANNING COMMISSION

MEMORANDUM
RE: Neighborhood Improvement Study MEETING DATE: November 9, 2011 SUBMITTED BY: Andrew Britton, Planning Services Manager PURPOSE OF REPORT: Information only Discussion Commission Action

WHAT IS BEING ASKED OF THE PLANNING COMMISSION: Discussion regarding Neighborhood Improvement Study which is currently underway. SUMMARY OF THE ISSUE: The City of Lakeport was awarded a Planning and Technical Assistance grant from the State Department of Housing and Community Development to develop a Neighborhood Improvement Study that will focus on targeted income areas in central Lakeport. The study area is shown on Attachment #1 and includes the area bounded by Martin Street (south), Second Street (north), Highway 29 (west) and Forbes Street (east). The intent of the study is to evaluate existing conditions within the project area, including housing and infrastructure conditions. The study will include an assessment of housing conditions throughout the project area and identify areas where new infrastructure (sewer, water, storm drainage, street lights, streets and sidewalks, bike lanes, trails, park facilities, etc.) may be needed. The City issued a Request for Proposals for the preparation of the Neighborhood Improvement Study in May 2011 and selected RBF Consulting after reviewing their proposal. RBF has extensive experience preparing this type of study. DISCUSSION: An important component of the study is an assessment of the neighborhood conditions by residents and property owners. The City sought input from residents and distributed an informational flyer and brief survey (Attachment #1) to nearly all residences within the project area. A total of 23 responses have been returned and the draft results are described in Attachment #2. The submitted responses are also attached (Attachment #3). A team from RBF Consulting visited Lakeport on October 24 through October 26, 2011 to conduct site evaluations and meet with City staff and other neighborhood stakeholders.
___________________________________________________________________________________________________________ Meeting Date: November 9, 2011 Page 1 Agenda Item VI. A.

The team was unable to complete the housing conditions survey during this visit and another site visit has been scheduled for the week of November 7. Please see Attachment #4 for the housing conditions checklist that will be completed for the majority of residences in the project area. Project area residents were also invited to a breakfast meeting/open house at City Hall with City staff and the RBF team. Approximately 10 residents attended the breakfast meeting and described their likes, dislikes and desires for their neighborhood. Based on the information collected during the site visits, along with other background information provided to RBF (General Plan and Zoning Information, GIS parcel and infrastructure data, etc.), the RBF team will prepare a report and supporting GIS-based analysis maps and graphics assessing the project areas housing, community services, open space and infrastructure conditions and identifying priority needs. RBF will provide various GIS overlays which will assist in the identification of areas most in need of improvement or those with the most opportunity for change. RBF has indicated that the Neighborhood Improvement Report will also provide recommendations that will identify and provide specific guidance for such efforts as improving infrastructure; addressing drainage issues; providing for better circulation of vehicles, bicycles, and pedestrians; creating recreation opportunities; enhancing safety; and improving aesthetics in the neighborhood. It will include practical recommendations, identifying both projects and programs that require little City investment but create positive momentum, and others that require more effort. The report is also expected to identify City-led efforts and ways in which residents can become engaged in improving the neighborhood. The goal of the recommendations is to create a healthy neighborhood which is safe, accessible and a good place to live. The report will also include a list of potential funding and financing sources for implementation of the recommended programs and strategies. Staff anticipates receipt of a draft Neighborhood Improvement Report in approximately four weeks, although the follow-up site visit may result in a slight delay. The final report is expected to be submitted by the end of 2011. The final report will be presented to the Planning Commission and the City Council for their consideration. POINTS OF CONSIDERATION: This Neighborhood Improvement Study is the first of its kind in Lakeport. Staff believes that it is a very worthy project that will ultimately result in some specific improvements within the project area that will benefit its residents and the entire City. SUGGESTED MOTION: N/A
Attachments 1. 2. 3. 4. Neighborhood Improvement Study- Flyer & Survey Neighborhood Improvement Study- Draft Survey Results Neighborhood Improvement Study- Returned Surveys Lakeport Property Conditions Survey Checklist

___________________________________________________________________________________________________________ Meeting Date: November 9, 2011 Page 2 Agenda Item VI. A.

Attachment #1

Your NeighborhoodYour Ideas!

Neighborhood Improvement Study

The City of Lakeport is conducting a neighborhood study in South Lakeport to identify possible ways to improve the neighborhood. The study will consider several characteristics of the neighborhood, including: Appearance Condition of housing Walking and biking safety Recreation opportunities Drainage Streets Utilities

October 24-25: Site Visit

A small team from RBF Consulting will be visiting the neighborhood on Monday, October 24 and Tuesday, October 25. You will see team members walking and driving around the neighborhood, taking photos, and recording notes.

We want to hear from you!

Participate in an interview or a porch talk meeting with your neighbors Fill out a brief survey form Chat with the team over coffee at City Hall on Tuesday, October 25, 7:30 am 9 am

To participate, ask the person who gave you this flyer or contact: Andrew Britton, Planning Services Manager abritton@cityoflakeport.com (707) 263-5613 x28

LakeportNeighborhoodImprovementStudy
Yourinputisappreciated!
1. ThemapbelowshowsthestudyboundaryfromForbesStreettoHighway29. Doyouliveinthisneighborhood? No,Imfamiliarwiththeneighborhoodbecause Yes

2. WhatIlikemostabouttheneighborhoodis:

3. IfIcouldchangetwothingsabouttheneighborhood,theywouldbe:

PleasereturnthisformbyWednesday,October26to: CityofLakeport,CommunityDevelopmentDepartment,225ParkStreet,Lakeport,CA95453
Contact:AndrewBritton,PlanningServicesManager,abritton@cityoflakeport.com,(707)2635613x28

Attachment #2
Lakeport Neighborhood Improvement Study Neighborhood Resident Survey Summary of Responses Responses through 10/31/11
Neighborhood Assets Quiet (mentioned the most often, sometimes referring specifically to streets) Close to town/downtown, highway, Library Park, Fairgrounds, lake, shopping Good neighbors, friendly Clean/maintained properties Rural atmosphere, trees, birds & butterflies Ability to have a garden Good lighting on our street Lots of activities

Concerns Street Maintenance Mentioned several times, e.g. Armstrong Drainage Issues on Starr between Armstrong and Martin, Armstrong, Martin, Russell, 1st and Brush; vegetation in ditches/culverts (e.g. Russell and Compton) Suggestions: Better maintenance of ditches and culverts (cut vegetation to the ground) Underground the creek, replace old/failing drainage structures, and along Martin combine creek improvement with sidewalk

Sidewalks Desired on Martin Street, Armstrong (e.g. for kids taking the school bus), throughout neighborhood Speeding Starr, Martin, Armstrong (esp. between Tunis and Estep), Russell, Compton Safety Concerns about drugs, activity on Armstrong, mentioning fear of intimidation or retaliation Suggestions: Better landlord control over tenants Neighborhood Watch More police presence

Street Lighting No specific locations called out

Neighborhood Improvement Study Resident Survey Responses

Property Maintenance Also mentioned as a neighborhood strength, but concerns about renters and blighted homes (e.g. Spurr Street) Other Suggestions Remove overhead wires More prominent street signs Prevent business parking from blocking driveways Fairgrounds noiseturn speakers off after 10 pm Cross-streets too narrow for 2-way traffic and parking (e.g. Polk and Lakeview)restrict parking or convert to 1-way Sweep streets after events at Fairgrounds Create direct access from Sheriff Dept. to Hwy. 29 Need a new lot survey Add retaining wall on north side of Second between Polk and Starr Replace water and sewer lines, and add fiber optics City needs to take responsibility for its trees Bike lanes on Martin (from Bevins to Main)

Neighborhood Improvement Study Resident Survey Responses

Attachment #3

Attachment #4
Lakeport Neighborhood Improvement Study PROPERTY CONDITIONS SURVEY
1. Structure Type
Vacant Lot Single Family Detached Single Family Attached (Condos) Duplex Triplex Other Mobile /Manufactured Home Multi-Family (Apartments) 2-6 units 7-12 units 13+

7. Window/Door Condition
Does Not Need Repair Needs Slight Repair Needs Repair Needs Replacing Not Visible

8. Landscape Condition
Well Maintained Slightly Maintained Under-Maintained Poorly Maintained Not Applicable

2. Occupancy Status
Occupied Vacant Unsure

9. Fencing Material
Wood Iron Stucco Chain-Link Cinderblock Iron/Combo Other No Fence

3. Occupancy Signage
For Sale For Rent None

4. Wall Condition
Does Not Need Repair Needs Slight Repair Needs Repair Needs Replacing Not Visible

10. Fencing Condition

Does Not Need Repair Needs Slight Repair Needs Repair Needs Replacing Not Applicable

5. Roof Condition
Does Not Need Repair Needs Slight Repair Needs Repair Needs Replacing Not Visible

11. Garage
No Garage Carport 1 car Garage Attached Detached 2+ car Garage(s) Attached Detached Other

6. Foundation Condition
Does Not Need Repair Needs Slight Repair Needs Repair Needs Replacing Not Visible

12. Garage Activity

Possibly Occupied Business Activity Not Visible

16. Access To Front Door

From Driveway From Sidewalk Not Accessible Cannot Determine

13. Automobiles
Vehicle(s) on Lawn Inoperable Vehicle(s) on Property Both Neither

17. Sidewalk
Present Easy to Install Difficult to Install

14. Trash and Clutter

Trash on Property Excessive Clutter on Property Both Neither

18. Sidewalk Comments

15. Additional Notes

Westside Community Park Committee 1350 Berry Street, Lakeport, CA 95453

Tax ID# 68-0415643 www.westsidecommunitypark.org

City of Lakeport City Council Members 125 Park St. Lakeport, CA 95453

Dear Members of the Lakeport City Council, Thank you for your support of park development during 2011. Substantial progress was made on Phase 2 because of you and others who contributed. The 2011 Construction Season Year End Report is included with this letter. It more fully details the years accomplishments. In addition to the construction activities, the Second Annual Grillin on the Green provided a fun day for the entire family and raised over $10,000. Over 300 people enjoyed themselves on that day. That event was possible only because of the donation of food and the work of the grillers and caterers. Again, on behalf of the Park Committee, thank you for helping to move this dream of an active recreation park for our communitys youth closer to a reality. Sincerely,

Dennis A. Rollins Chairperson

Westside Community Park Committee 1350 Berry Street, Lakeport, CA 95453 2011 CONSTRUCTION ACTIVITY

Tax ID# 68-0415643

On-site construction got off to a late start this season due to the spring rains. However, activities related to obtaining electrical service and preparing for installation of the irrigation system were ongoing throughout the winter months. During the winter, the Committee completed engineering with Pacific Gas & Electric Co. for the installation of a power pole. Through the assistance of Mark McCrea, a Troubleman with the company, the pole was set and connected as a donation by PG&E. The 600-foot buried line from the pole to the new subpanel was completed in October. Larry Wise and Dennis Rollins installed the conduit leading to the subpanel and again Mark arranged for PG&E to assist by pulling the wire through it. Larry completed the electrical connections providing the Park with its own power source for the first time. This allowed the long extension cord from the neighbors outlet to be disconnected. Preassembly of the irrigation valves and sprinkler assemblies was completed by Larry during the winter. This greatly sped up the process of the systems installation which began in late September. Larry transferred the paper irrigation plan to the ground, and trenching began. Installation took over three weeks. It was accomplished by Larry, Jim Holmes, Dennis Rollins and Vazquez Landscaping Services. Over 6000 feet of pipe and 70 sprinkler heads were installed along with 13 valves and a state-of-the art electronic controller. RAD Construction donated the use of a loader. Both UCC Rentals and Rental Solution greatly discounted the cost of needed equipment. Diesel fuel for all equipment was a gift from Westgate Petroleum in Lakeport.
Newly planted grass on Phase 2

Prior to work on the irrigation system the Committee contracted with RB Peters to perform some additional grading and earthmoving on the north end of the new field. Simultaneously, grading began on the west side access road. This future road and parking is now graded to the engineered width. Road grindings (donated by Granite Construction from last summers Highway 29 resurfacing project) were applied to approximately half of the new road where the final height of the road was completed. Ruzicka Associates provided the survey work for both the road and the Phase 2 field as a donation to the park. Following the completion of the irrigation system, 700 pounds of fertilizer and 2,000 pounds of seed were applied to four plus acres of the new field. In spite of over an inch and a half of rain

three days after seeding, the grass came up strong and green. This new grass area will accommodate a baseball field, a Little League/softball field and several smaller soccer fields. Over the past three construction seasons, former sediment ponds have been transformed into athletic fields. The Committee has funds (through the Stewardship Council Grant) to build two baseball backstops. Some of the grant money will remain to begin construction of four baseball dugouts. Assistance will be provided by the Lakeport Rotary Club. The Club has pledged to purchase the materials and construct two of the dugouts. Depending upon the weather this work will be completed either this winter or next spring. The Committee spent $46,794 of the Stewardship Councils grant funds and approximately $15,000 (some invoices have not been received) in donated funds on this seasons construction. All funds from the Stewardship Council Grant (totaling $200,000) will have been received by next summer. LOOKING AHEAD Next season, as mentioned, backstops and dugouts will be completed. The baseball infields will be developed and work will continue on the access road and parking. This road leads to the future home of the BMX track, skate park and horseshoe area. Depending on the availability of funds, initial preparation of those areas could begin next construction season. The Committee would also like to purchase bleacher seating for the ball fields. THANK YOU The Westside Community Park Committee thanks you for your support of the development of the park. We hope your support will continue. It is because of individuals and groups like you that we are able to move forward. If you havent been to the park since October, drive out and take a look. You can be proud of what you have helped to create for our community. SAVE THE DATE The Third Annual Grillin on the Green is scheduled for Saturday, August 4, 2012. Once again, there will be fantastic BBQ, delicious side dishes and desserts along with live music, vintage cars a washers tournament and activities for children. This has been a family fun event. All proceeds go to the parks development fund. We hope to see you there.

CITY OF LAKEPORT
City Council Lakeport Redevelopment Agency City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Cancel Meeting of January 3, 2012 SUBMITTED BY: Margaret Silveira, City Manager PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 12/06/2011

WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The City Council is being asked to approve the cancellation of the regular meeting scheduled for January 3, 2011. BACKGROUND: The Council meets regularly on the first and third Tuesday of each month. DISCUSSION: The first meeting in January is the day after the New Year's Holiday. There are only three working days in the prior week, and there will be a limited time frame to complete Council packet. At this time we have no pending agenda items for that meeting. If necessary, we can call a special meeting the following week. OPTIONS: Authorize cancellation of the January 3, 2012, Council meeting or do not authorize the cancellation. FISCAL IMPACT: None $ Account Number: Comments:

SUGGESTED MOTIONS: Move to authorize cancellation of the regular meeting of January 3, 2012.

Attachments:

Meeting Date: 12/06/2011

Page 1

Agenda Item #V.G.