LABSMODULE:PURCHASING

SAPUsername Name _______________________________ _______________________________

1.CreateRawMaterial
Menu LogisticsMaterialsManagementMaterialMasterMaterialCreate (Special)RawMaterial Trans.code
GBI company (retail industry sector and company code US##) needs to produce bicycles to fulfill customers demands. They have already checked their inventory in plant DL## and they stillneedotherrawmaterialnamely###bicyclelamp(LAMP###). Creatingspecialforthisrawmaterial,GBIspersonnelneedstoinsertBasicData1,Purchasing, GeneralPlantData/Storage1,Accounting1andCosting1. ThisrawmaterialhasBaseUnitofMeasureequalwithEA(Each)andincludedinBIKESmaterial group.Inaddition,purchasinggroup N##willhandletheprocurementofthisrawmaterial.In ordertodeterminewhichgeneralledgeraccountswillbeaffectedbytransactioninvolvingthis material, the valuation class of this material is 3000 We would like also to tell the system to adjustthevalueofinventoryheldbythecompanyaspriceschangebysettingthepricecontrol toVandmovingpriceequalto1.75. Eachtimethismaterialispurchased,thecurrentpurchasepriceisusedtoupdatethevalueof thecompanysinventoryofthismaterialusingamovingaverageformula.MakesurethatWith Qty Structure and Material Origin are checked. The Qty (quantity) Structure setting tells the system that cost estimating will be done within a Bill of Material Structure (for discrete manufacturing)orarecipe(processmanufacturing).TheMaterialOriginsettingtellsthesystem to record the material number when updating costs involving this material, allowing for more detailedcostanalysis. YourRawMaterialNumber:______________________
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2.CreateNewVendor

Menu

LogisticsMaterialsManagementPurchasingMasterDataVendor CentralCreate Trans.code

Next,thecompanyneedstoentertheinformationforthevendorwhowillbeprovidingthisnew rawmaterial.GBIwillcreatetheVendorcentrally,whichmeansthatwewillbeenteringboth purchasing organization (US##) and accountingrelated data i.e. account group KRED in this transaction.Theaccountgroupdefineswhichdataisrequired/possibleforthevendorandhow thevendornumberwillbeassigned. Thevendorsnameis###PortageMaterial(ArbocrestStreetNo.10postalcode49024Portage US,regionMI)andhasjurisdictioncodeMI0000000.Thisvendorhasbeenassignedto300### reconciliation account and E1 for the cash management group. The reconciliation account is the overall general ledger account that is updated whenever an accounting entry is made for this vendor. Whenever an invoice is received from this vendor account 300100, which is the accountspayablereconciliationaccount,willbeincreasedbytheamountoftheinvoiceaswell as the sub ledger account for this vendor. The reconciliation account allows the company to easilykeeptrackofitstotalaccountspayable.Paymentterm0001isPaymentimmediatelyDue net,whichmeansthatforthisvendor,therearenoearlypaymentdiscounts(like2%10,net30), the entire amount is due when the invoice is received. Then item Chk double inv. means in checkingforduplicateinvoices,thesystemcomparesthefollowingcharacteristicsbydefault: Vendor Currency Companycode Grossamountoftheinvoice Referencedocumentnumber Invoicedocumentdate Thisitemhelpsprevententeringaninvoicetwicesothatyoudontpayabilltwice.GBIandthis vendorhavealreadyagreedtouseUSDcurrencyforalltransactionsand0001forthetermsof payment(thesecondtimethishasbeenentered). YourVendorNumber:______________________

3.CreatePurchaseOrder

LogisticsMaterialsManagementPurchasingPurchaseOrder CreateVendor/SupplyingPlantKnown Trans.code Menu

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 Withamaterialandvendordefinedinthesystem,wecannowcreateapurchaseorder.This purchaseordercontains: Material:LAMP### POquantity:100 Deliv.Date:adatetwoweeksinthefuture NetPrice:1.75 Currency:USD Plant:DL## InfoUpdateisNOTselected PurchasingGroup:N## After saving the data and you will get the system message issued, click the save button. This warningshownbecauseinthissystem,wehavenotconfiguredanoutputdestination(printer, fax,EDI,internet,etc.)forthepurchaseorderasthisisavirtualcompany. InfoUpdate tells the SAP system that it should create a purchasing info record automatically when this order is saved. The purchasing info record contains information about the relationshipbetweenavendorandacustomer.Thepurchasinginforecordisausefultool,and therereallyisntareasonwewouldntwanttocreateone,butasatest,wewillfirstseewhat happenstothepurchasingprocesswhenwedonotcreateapurchasinginforecord. YourPurchaseOrderNumber:______________________

4.CheckforPurchasingInfoRecord
Next,wewillconfirmthatthesystemdidnotcreateapurchasinginforecordwasNOTcreated whenwesavedthepurchaseorder.TheonlywaytoseeifsomethingdoesnotexistintheSAP systemistotryandseeifitistherebysearching.Tolookforapurchasinginforecord,follow themenupath:

LogisticsMaterialsManagementPurchasingMasterDataInfo RecordDisplay Trans.code Menu

Searchforyourvendor(###PortageMaterial),entermaterialLAMP###,US##forPurchasing Org,andDL## for Plantshouldbe enteredasdefaultvaluesfromtheParameterIDs.Clickon theentericon( ).Confirmthatyourentriesarecorrect,andthenclickontheexiticon( )to returntotheSAPEasyAccessscreen.

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5.ReceiveGoodsintoInventory
Next,wewillreceivethegoodsfromthepurchaseorderintoinventory.Todothis,followthe menupath:

LogisticsMaterialsManagementInventoryManagementGoods MovementGoodsReceiptForPurchaseOrderGRforPurchase Order(MIGO) Trans.code Menu

Click on the search icon to find the purchase order number

MakesuretousethePurchasingDocumentsforMaterialtab,thenenterLAMP###forMaterial andDL##forplantandclickontheenter.ClickontheWheretabtotellthesystemwherewe are putting the receipt (storage location RM## (Raw materials)). Make sure that Item OK is selected,meaningthat100lampswereintheshipmentandpassedinspection,thenclickonthe save icon ( ). You should ________________________________ Clickontheexiticon( get a message like the following:

)toreturntotheSAPEasyAccessscreen.

6.VerifyGoodsReceipt
Next, we will verify that the goods receipt is now in the system by looking at the Stock/RequirementsList.Todothis,followthemenupath:
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 LogisticsProductionMRPEvaluationsStock/RequirementsList Menu Trans.code Make sure material LAMP### and plant DL## are entered, then click enter. Make sure your material and plant are properly specified on the Individual access tab, then click on the enter icon( ).Verify100lampsinstock.Clickontheexiticon( screen. )toreturntotheSAPEasyAccess

7.CheckG/LAccountBalance
Notonlyshouldthelampsshowupinthematerialsmanagementarea,butitshouldalsoshow uponthegeneralledgeraccounts.Toverifythis,followthemenupath:

AccountingFinancialAccountingGeneralLedgerInformation SystemGeneralLedgerReports(New)LineItemsG/LAccount Statements Trans.code Menu

Enter US## for Company code, the current year for fiscal year, the date you started this exerciseasthePostingdate. Makesuretheselections: G/Laccountlineitems Assetlineitems Materiallineitems Standarddocuments arechecked.Thenclickontheexecuteicon( ).ThiswillproducethefollowingreportonG/L account 200####, InventoryRaw Material. The 100 units purchased have created a debit of $175.00.TheG/Laccountreflectsthevalueoftherawmaterialsreceived.Clickontheexiticon ( )toreturntotheSAPEasyAccessscreen. Note: You may have additional entries if you have performed other purchasing transactions beforeworkingonthisexercise.

8.CreateaSecondPurchaseOrder
WewillnowcreateasecondpurchaseordertodemonstratehowSAP: Helpsmanagepurchasedmaterialprices AdjustsG/LrecordswithMovingAveragePrices
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Canautomaticallycreateapurchasinginforecord

Tocreateanotherpurchaseorder,wewillagainfollowthemenupath: Menu LogisticsMaterialsManagementPurchasingPurchaseOrderCreate Vendor/SupplyingPlantKnown SAP tries to make data input easier by remembering the last configuration of a screen and previousvaluesforfieldentries.Thistime,wedonthavetoclearouttheEnjoySAPwindowor expandtheitemoverviewarea.Inaddition,wecanusethebackspacekeyonthevendorfield to find the vendor number for ### Portage Materials and purchasing group North America (N##). Clicking on the enter icon ( ) calls up data about ### Portage Materials. Enter the material number (LAMP###),aquantity of 100anddelivery date a date two weeks into the future,andANEWNETPRICEOF1.80.MakesurethatInfoUpdateisselectedthistime,sothat apurchasinginforecordwillbecreatedautomaticallywhenthisorderissaved.Clickonthesave icon( )tosavethepurchaseorder.Youwillgetthefollowingmessage:

Click on Save

ClickontheSaveoptiontosavethepurchaseorder.Clickontheexiticon( SAPEasyAccessscreen. YoursecondPurchaseOrderNumber:______________________

)toreturntothe

9.CheckforPurchasingInfoRecord
Next, we will confirm that the system created a purchasing info record when we saved the secondpurchaseorder.Tolookforthenewpurchasinginforecord,followthemenupath:

Menu

LogisticsMaterialsManagementPurchasingMasterDataInfo RecordDisplay

Searchforyourvendor(###PortageMaterial),entermaterialLAMP###,US##forPurchasing Org,andDL## for Plantshouldbe enteredasdefaultvaluesfromtheParameterIDs.Clickon theentericon( ). Thepurchasinginforecordhasbeencreated,butlittledatahasbeenmaintained.Clickonthe Purch.org.data1icon.Nopricingorplanneddeliveryleadtimedatahasbeenmaintained.The standard quantity was taken from the purchase order that created the info record. While the
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purchasinginforecordhasnowbeencreated,thereisverylittleusefuldatamaintainedatthis point.Clickontheexiticon( )toreturntotheSAPEasyAccessscreen.

10.ReceiveGoodsintoInventory
Next,wewillreceivethegoodsfromthepurchaseorderintoinventoryandexaminetheimpact thenewpricehasonthevalueofourinventory.Toreceivethepurchaseorderintoinventory, followthemenupath:

Menu

LogisticsMaterialsManagementInventoryManagementGoods MovementGoodsReceiptForPurchaseOrderGRforPurchase Order(MIGO)

Click on the search icon to find the purchase order number

MakesuretousethePurchasingDocumentsforMaterialtab,thenenterLAMP###forMaterial and DL## for plant and click on the enter. Perform the search as shown above, and the SAP systemshouldfindyourpurchaseorder:

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 Doubleclickonthecorrectpurchaseordernumbertoselectit,thenclickontheentericon( ) topullupthedatafromthepurchaseorder.ClickontheWheretabtotellthesystemwhere weareputtingthereceipt(storagelocationRAWMATERIALS(RM00)).MakesurethatItemOK isselected,meaningthat100lampswereintheshipmentandpassedinspection,thenclickon ). You should get a message like the following: the save icon ( _________________________________ Clickontheexiticon( )toreturntotheSAPEasyAccessscreen.

Purchase order numbers are sequential. The most current purchase order will have the highest document number. Double-click to select the correct purchase order

11.CheckInventoryintheMaterialMaster
Thefirstplacewecanviewtheimpactoftwogoodsreceiptsformaterialpurchasedatdifferent prices is in the material master record. To view the material master record, follow the menu path:

LogisticsMaterialsManagementMaterialMasterMaterial DisplayDisplayCurrent Trans.code Menu

EnteryourmaterialnumberLAMP###.Clickontheentericon( ),whichwillproduce thefollowingpopupwindowtoselectmaterialmasterviews:Accounting1view,then clickontheentericon.EnterDL##forPlant,thenclickontheentericon.

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The moving average price is $1.78 (actually $1.775, as we will see soon), there are 200 units in stock and the total value of this inventory is $355.00

Weprocessedtwoordersforthelampwithdifferentprices: Quantity UnitPrice Order1 100 $1.75 Order2 100 $1.80 200 Sotheaveragepriceforalampiscurrently:

Total $175.00 $180.00 $355.00

Average Price
Clickontheexiticon(

$355.00 $1.775 per unit 200 units

)toreturntotheSAPEasyAccessscreen.

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12.PerformGoodsIssue
Next,wewillwithdraw100lampsfrominventorybyperformingagoodsissuetoacostcenter. Todothis,followthemenupath: Menu LogisticsMaterialsManagementInventoryManagementGoods MovementGoodsIssue Trans.code EnterMovementtype201(ConsumptionforCostCenterfromWarehouse),whichmeansthat thecostforthismaterialwithdrawalwillbeabsorbedbyacostcenter.Becausethecontrolling module,whichmanagesmanagerialandcostaccounting,hasbeenimplementedinthissystem, anytransactioninvolvingacostorexpensemusthavesomeobjecttoabsorbthecost.Thiscan beacostcenter,whichrepresentsanoverheadcostobject,oraproductionorsalesorder,ora project,amongothers.Afterspecifyingthemovementtype201,whichtellsthesystemwewill beprovidingacostcenter,enterPlantDL##andStorageLocationRM##(rawmaterials),then clickontheentericon( ). EntercostcenterNAPR1000(productioncost),MaterialLAMP###andquantity100,thenclick onthesaveicon( ).Clickontheexiticon( )toreturntotheSAPEasyAccessscreen. ToseehowmuchtheSAPsystemchargedthecostcenterforthe100lamps,followthemenu path: Menu AccountingControllingCostCenterAccountingInformationSystem ReportsforCostCenterAccountingLineItemsCostCenters:ActualLine Items Trans.code EntercostcenterNAPR1000,thenclickontheentericon( ).Executingthecostcenterreport willproducethefollowingresults:100unitswerechargedtothecostcenteratacostof$177.50. Usetheexiticon( )toreturntotheSAPEasyAccessscreen.

13.RecheckG/LAccountBalance
WecanreviewthecostsforthesetransactionsusingtheG/LAccountStatement,whichwehave seenbefore.Todothis,followthemenupath:

Menu

AccountingFinancialAccountingGeneralLedgerInformation SystemGeneralLedgerReports(New)LineItemsG/LAccount Statements

Enter US## for company code, the current year for fiscal year, the date you started this exerciseasthePostingdate. Makesuretheselections:
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G/Laccountlineitems Assetlineitems Materiallineitems Standarddocuments

arechecked.Thenclickontheexecuteicon( ). This report shows the impact of the two purchases and one material withdrawal. The table belowmoreclearlyillustrateshowthemovingaveragepriceworks: Quantity UnitPrice Trans.Total Total Order1 100 $1.75 $175.00 Order2 100 $1.80 $180.00 200 $355.00 Withdrawal1 100 $1.775 $177.50 100 $177.50 Afterthetwopurchases,GBIcompanyhas200lamps,forwhichitpaidatotalof$355.00,oran average of $1.775 per lamp, which is the moving average price. The 100 lamps that are withdrawnarecostedatthemovingaverageprice,sothattheremaininginventoryof100lamps isvaluedat$177.50,or$1.775perlampthemovingaverageprice. Onemorepurchasewillfurtherillustratetwoconceptstheroleofthepurchasinginforecord andhowmovingaveragepriceswork. Usetheexiticon( )toreturntotheSAPEasyAccessscreen.

14.CreateaThirdPurchaseOrder
Wewillnowcreateathirdpurchaseorder.Thistime,thepurchasinginforecordexistsandwill help us determine pricing. To create the third purchase order, we will again follow the menu path: Menu LogisticsMaterialsManagementPurchasingPurchaseOrderCreate Vendor/SupplyingPlantKnown Again use the backspace key on the vendor field to find the vendor number for ### Portage Materials.Clickingontheentericon( )tocallupdataabout###PortageMaterials.Vendor nameandcurrencyarepulledupfromthevendormaster.Similarly,wecanusethebackspace keytocallupthematerialnumberforlamps, LAMP###.Enterthematerialnumber,quantity (100)anddeliverydateisadatetwoweeksintothefuture.Thistime,LEAVETHEPRICEBLANK. Clickingontheentericon( )willagaincallupdataaboutthelamp(materialLAMP###)from thedatabase.Itwillagainopentheitemdetailsectionofthescreen,butthistime,adefault price will be entered automatically because the R/3 system set the default price using the previouspurchaseorder.
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 Because the purchasing info record exists, the SAP system looked at the previous purchase ordertofindapriceforthelamps.Ifapricehasbeensetinthepurchasinginforecord,that pricewouldhavebeenused.Clickonthesaveicon( )tosavethepurchaseorder.Youwill getthefollowingmessage:

ClickontheSaveoptiontosavethepurchaseorder.Usetheexiticon( EasyAccessscreen. YourthirdPurchaseOrderNumber:______________________

)toreturntotheSAP

15.CreateaThirdGoodsReceipt
Wewillagainreceivegoodsfromthepurchaseorderintoinventoryandexaminetheimpactthe new price has on the value of our inventory. To receive the purchase order into inventory, followthemenupath:

Menu

LogisticsMaterialsManagementInventoryManagementGoods MovementGoodsReceiptForPurchaseOrderGRforPurchase Order(MIGO)

MakesuretousethePurchasingDocumentsforMaterialtab,thenenterLAMP###forMaterial and DL## for plant and click on the enter. Perform the search as shown above, and the SAP systemshouldfindyourpurchaseorder:

Double-click on the purchase order with the highest purchase order number

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 Doubleclickonthecorrectpurchaseordernumbertoselectit,thenclickontheentericon( topullupthedatafromthepurchaseorder:

Click on the Where tab and enter 100 for storage location Make sure Item OK is selected, then click on the Save (post) icon

Click on the Where tab to tell the system where we are putting the receipt (storage location rawmaterials(RM##)).MakesurethatItemOKisselected,meaningthat100lampswerein theshipmentandpassedinspection,thenclickonthesaveicon( ).Youshouldgetamessage likethefollowing:___________________________________ Clickontheexiticon( )toreturntotheSAPEasyAccessscreen.

16.CheckInventoryintheMaterialMaster
Wecanagainchecktheimpactofthenewgoodsreceiptsinthematerialmasterrecord.To viewthematerialmasterrecord,followthemenupath:

Menu

LogisticsMaterialsManagementMaterialMasterMaterial DisplayDisplayCurrent

Enter your material number LAMP###. Click on the enter icon ( ), which will produce the followingpopupwindowtoselectmaterialmasterviews:Accounting1view,thenclickonthe entericon.EnterDL##forPlant,thenclickontheentericon.
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 Themovingaveragepricehasagainchangedbecauseofthenewmaterialreceipt.Theanalysis isasfollows: Order1 100 $1.75 $175.00 Order2 100 $1.80 $180.00 200 $355.00 Withdrawal1 100 $1.775 $177.50 100 $177.50 Order3 100 $1.80 $180.00 200 $357.50

The moving average price is now $1.79 (actually $1.7875, and there are 200 units in stock for a total value of this inventory is $357.50

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Sotheaveragepriceforalampiscurrently:

Average Price
Clickontheexiticon(

$357.50 $1.7875 per unit 200 units

)toreturntotheSAPEasyAccessscreen.

17.CreateCondition(Price)inPurchasingInfoRecord
Thepurchasinginforecordprovidestheabilitytomanagepricesandmaintainbettercontrols andrecords.Tousethepurchasinginforecordtomanagepurchaseditemprices,acondition recordhastobeentered.Todothis,followthemenupath: Menu LogisticsMaterialsManagementPurchasingMasterDataInfoRecord Change Trans.code This information should be entered automaticallyif not, search for the vendor and material, andentertheappropriatePurchasingOrg.andPlant.Makesuretheappropriatedataisentered, thenclickontheentericon( ).ClickontheConditions tabtoenterthematerial LAMP### price.

Enter 1.85 for the price

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 TheSAPsystemwillusetodaysdateasthedefaultstartdate,andwillalsoenterthecurrency andunitofmeasurefromthevendorandmaterialmasters.Enter1.85forthematerialprice, thenclickonthesaveicon( ) tosavethenewmaterialprice.Clickontheexiticon( ) to returntotheSAPEasyAccessscreen.

18.CreateaFourthPurchaseOrder
We will now create a fourth purchase order. This time, the pricing condition exists in the purchasinginforecordandwillbeusedbytheSAPsystemtodeterminepricing.Tocreatethe fourthpurchaseorder,wewillagainfollowthemenupath: Menu LogisticsMaterialsManagementPurchasingPurchaseOrderCreate Vendor/SupplyingPlantKnown

Again use the backspace key on the vendor field to find the vendor number for ### Portage Materials.Clickingontheentericon( )tocallupdataabout##PortageMaterials.Similarly, we can use the backspace key to call up the material number for lamp, LAMP###. Enter the materialnumber,quantity (100) anddelivery date is a date two weeks into the future.This time,LEAVETHEPRICEBLANK. Clickingontheentericon( )willagaincallupdataaboutthe lamp (material LAMP##) from the database. It will again open the item detail section of the screen,butthistime,adefaultpricewillbeenteredautomaticallybecausetheR/3systemset thedefaultpriceusingthepreviouspurchaseorder.

The R/3 system set the default price using the purchasing info record price of $1.85 Becauseacondition(price)nowexistsinthepurchasinginforecord,theSAPsystemusesthat price($1.85)insteadofthepricefromthepreviouspurchaseorder($1.80)tofindapriceforthe lamps. Click on the save icon ( ) to save the purchase order. You will get the following message:
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ClickontheSaveoptiontosavethepurchaseorder.Usetheexiticon( EasyAccessscreen. YourFourthPurchaseOrderNumber:_______________________

)toreturntotheSAP

19.CreateaFifthPurchaseOrderandOverridetheDefaultPrice
We will now create a fifth purchase order and will observe the impact of manually overriding theprice.Tocreatethefifthpurchaseorder,wewillagainfollowthemenupath: Menu LogisticsMaterialsManagementPurchasingPurchaseOrderCreate Vendor/SupplyingPlantKnown Again use the backspace key on the vendor field to find the vendor number for ### Portage Materials. Enter thematerialnumber(LAMP###), quantity (100) and delivery date is a date twoweeksintothefuture.Thistime,LEAVETHEPRICEBLANK.Clickingontheentericon( ) will again call up data about the lamp from the database. It will again open the item detail section of the screen, and again a default price will be entered automatically from the purchasinginforecord.Thistime,wewillmanuallyoverridethedefaultprice:

Replace the default price of 1.85 per unit with a price of 1.90 per unit

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 TheSAPsystementeredadefaultpriceof1.85,butthepricingprocedurewillallowthistobe overridden.Notethatthesystemcanbeconfiguredsothatamanualoverrideisnotpossible. Enterapriceof1.90,thenclickonthesaveicon( )tosavethepurchaseorder.Youwillget thefollowingmessage:

ClickontheSaveoptiontosavethepurchaseorder.Usetheexiticon( EasyAccessscreen. YourFifthPurchaseOrderNumber:_______________________

)toreturntotheSAP

20.ReviewCondition(Price)inPurchasingInfoRecord
Weshouldreviewthepurchasinginforecordtoseeifthepricethatwasmanuallyenteredinthe last step had an impact on the condition in the purchasing info record. We can do this by reviewingthepurchasinginforecordineitherdisplayorchangemode.Ifwemakenochanges, thenthereisnodifferenceinwhichapproachweuse.Enteringthereviewinchangemodehas theadvantageofallowingustoeasilycorrectanyerrors. Toreviewthepurchasinginforecordinchangemode,followthemenupath:

Menu

LogisticsMaterialsManagementPurchasingMasterDataInfo RecordDisplay

Again, this information should be entered automaticallyif not, search for the vendor and material,andentertheappropriatePurchasingOrg.andPlant.ClickontheConditionstab,and thistimeanewwindowwillpopup:

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Double-click on the first line to review the pricing condition

Doubleclickingonthefirst(andonly)entrywillbringupthepricingcondition:

Price is still 1.85

Notethatthepriceisstill1.85.Themanualoverridechangedthepurchaseorder,buthadnot impact on the pricing condition. If another purchase order is created for the lamp, the SAP
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system will use 1.85 for the default price, not the 1.90 manually entered in the last purchase order. Clickontheexiticon( )toreturntotheSAPEasyAccessscreen.Toseehowthepurchasing inforecordcanbeusedtomanagepricechanges,reentertheChangeInfoRecordtransaction. Clickontheentericon( ),thenclickontheConditionsicontogetbacktothefollowingpop upwindow:

Click on New validity period

Toenterapricechange,clickontheNewvalidityperiodicon( GrossPriceConditionscreen:

).ThiswillbringuptheCreate

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Enter the first date of the next month for the Valid on date, then enter 1.90 for the new price and click on the save icon

EnterthefirstdayofthenextmonthfortheValidondate,sothatthenewpricewilltakeeffect onthefirstofthenextmonth.Enter1.90fortheprice,thenclickonthesaveicon( )tosave thepricechange.ThiswilltakeyoubacktotheinitialChangeInfoRecordscreenandclickon theentericon( ),thenclickontheConditionsicontogettheValidityPeriodspopupwindow:

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 Notethatbyusingconditionsinthepurchasinginforecord,itismucheasiertoreviewpricingas wellasmanagepricechanges.Clickonthecancelicon( ),thenontheexiticon( )toreturn totheSAPEasyAccessscreen.

21.CreateaFourthGoodsReceiptforTwoPurchaseOrders
Finally,wewillreceivethelasttwopurchaseorderstoreviewthemovingaveragepriceonelast time.Wecanusethesameprocessasbefore,followingthemenupath:

Menu

LogisticsMaterialsManagementInventoryManagementGoods MovementGoodsReceiptForPurchaseOrderGRforPurchase Order(MIGO)

Doubleclickonthefourthpurchaseordernumbertoselectit,thenclickontheentericon( ) topullupthedatafromthepurchaseorder,thenclickonthesearchicon( )tosearchforthe lastpurchaseordernumber.Again,doubleclickonthefifthpurchaseordernumbertoselectit, thenclickontheentericon( )topullupthedatafromthispurchaseorder.

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Close the item detail portion of the screen to make processing easier

Closetheitemdetailportionofthescreentomakeprocessingeasier:

Click on OK for both items, enter storage location 100 for both items, then click on the Save (post) icon

ClickonOKforbothitems,enterstoragelocationrawmaterialsforbothitems,thenclickonthe Save (post) icon ( ). You should get a message like the following: _______________________________
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Clickontheexiticon(

)toreturntotheSAPEasyAccessscreen.

21.VerifyMovingAveragePrices
Foronefinaltime,wewillverifythemovingaveragepricesintheSAPR/3system.Therelevant transactionsthatwehaveprocessedsofararesummarizedinthefollowingtable: Transaction Units UnitCost Order1 100 $1.75 Order2 100 $1.80 Withdrawal1 100 $1.775 Order3 100 $1.80 Order3 100 $1.85 Order4 100 $1.90 Giventhisinformation,whatshouldthemovingaveragepricebe?___________________ OnewaytocheckistolookonemoretimeattheMaterialMaster.Onemenupathtogettothe materialmasteris: Menu LogisticsMaterialsManagementMaterialMasterMaterialDisplay DisplayCurrent Select the Accounting 1 view for material LAMP### in Plant DL##. This screen shows the standard price to be $1.83. This is obviously a rounded value. An interesting question is the internal accuracy of this price. In other words, does SAP use the rounded figure in cost calculations,ordoesitmaintainamoreaccuratefigureinternally? ______________________________________________________________________________ ______________________________________________________________________________ Aninterestingwaytotestthisistocreateonemoregoodsissuetoacostcenterforlamps,and thencheckthecostchargedtothecostcenter.Toissuelampstoacostcenter,followthemenu path: Menu LogisticsMaterialsManagementInventoryManagementGoods MovementGoodsIssue Enter Movement type 201 (Consumption for Cost Center from Warehouse), Plant DL## and StorageLocationrawmaterials,thenclickontheentericon( ). EntercostcenterNAPR1000,MaterialLAMP###andquantity100,thenclickonthesaveicon ( ). To review the costs associated with this goods issue, run the cost center report by followingthemenupath: Menu AccountingControllingCostCenterAccountingInformationSystem ReportsforCostCenterAccountingLineItemsCostCenters:ActualLine Items Enter NAPR1000 in the cost center, then click on the execute icon. Executing the cost center reportwillproducethefollowingresults:
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Note the cost of 183.13

Although SAP only maintains two decimal places for the moving average price, in actual cost calculations,itusesthetotalvalueofthestock($732.50)dividedbythetotalstock(400units) toobtainamoreaccuratecostforthegoodsissue($183.13)thanwouldhavebeenobtainedby usingthemovingaverageprice($183.00). Note also that by using the moving average price to value goods issues, the moving average pricedoesnotchangewhengoodsareissued.Theyonlychangewhengoodsarereceivedand thereisapricedifferencebetweenthepriceofthenewgoodsbeingreceivedandthemoving averageprice.Clickontheexiticon( )toreturntotheSAPEasyAccessscreen.

22.PrintResult
To verify that you have completed this exercise, we will report the quantity and value of materialLAMP###instock.Todothis,followthemenupath: Menu LogisticsMaterialsManagementValuationBalanceSheetValuation ResultsBalanceSheetValueperAccount TransCode Enteryourcompanycodeandmaterial,thenclickontheexecuteicon( ).Thiswillproduce thefollowingreport:

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There should be 300 units in stock with a value of $549.37

Ifyouhave300unitsinstockwithavalueof$549.37,congratulations.

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