CHAPTER 1

Background of the Study

The discovery of the computer was the great function of modernity for different application to make work easier, more capable, and more adaptable for the humanity[1]. Nowadays computer serves as an important role in our society, most especially in school premise. Most school uses computer to help their students deal in our modern technology. Libungan National High School is one of the expanding schools. Located at Upper Poblacion Libungan, North Cotabato. It was established in the year of 1969. It was constructed for the students to learn, to develop their knowledge and enhance their skills in academic and sports. In Libungan National High School, Mrs. Charlyne Lizette N. Masongsong, the cashier incharge faces difficulties in handling their billing in a manual process. Mostly, she is encountering miscalculation of bills because of lost receipts of partial payments of the students. It is time consuming because it takes 2 weeks for her to make an inventory report quarterly. As the project proponents, the creation of billing system of Libungan National High School will help to solve the problem stated above. The system can automatically calculate the total payments and balance of the students miscellaneous bill. The system also prints temporary receipt for students copy and cashiers copy.

Objectives: The general objective of the proposed project is to develop a Billing System that will help the billing transactions of Libungan National High School.

Specifically, the proposed project aimed to achieve its objective: 1. To provide printed output of the partial payments of the students. 2. To produce quarterly report to be presented to the principals office. 3. To generate an automated calculation of student bills.

Significance of the Study The study is important especially for the cashier in-charge, Mrs. Charlyne Lizette N. Masongsong, to make her work easier. Instead of allotting 2 weeks in preparing a local report, it will just take a matter of days. It will require her to perform the tasks and will lessen the time consumed.

Scope and Limitation This study focused on producing student statement of account. To issued temporary receipt of the student, and provide local report quarterly. This study is limited to issue an official receipt of the students.

Definition of Terms 1. Temporary Receipt is given to the students who partially or completely paid the payments. 2. Student Bill the payments of the students. 3. Inventory Report it is a report to be presented to the principals office quarterly. 4. Partial Payment a payment that is not fully-paid.

CHAPTER II

Review of Related Literature Student Billing gives us the flexibility in how we bill, receive and track payments; taking into account individual financial situations. We can distribute responsibility for charges among multiple records, bill for advanced deposits, and manage enrollment fees. Today, we have a lot of ways on how to do this transaction. We can do this manually or electronically with the help of our computer generated equipment. We can also execute this billing transaction thru online, made us possible because of eBill Student Financial Services. In Harvard University in United States of America, they already utilized this billing system. Harvard University does not send paper bills to its students. Every month, Student Receivables sends emails containing a link to a website where the current e-bill can be both viewed and paid. The e-bill is sent to the primary email address, students have the option of adding other email addresses to the account as authorized user accounts. Their Student Financial Services review the student bills throughout the year with six financial clearance processes. Each of these processes generally coincides with a particular bill month and course registration process. During these times, representatives from their office will be in regular contact, via email, with all the students with outstanding balances. Students will be given every opportunity to fix the situation before any action is taken that may negatively affecting their registration or graduation status. Harvard Universitys Student Financial Services is held responsible for sending anticipated financial aid to the student bill, and for creating issuing cash advance checks on anticipated financial aid credits and refund checks of actual credits. And, its goal is to help students be fully informed of their payment responsibilities and options. (www.law.harvard.edu) Based on CAMS Enterprise Student Billing, the following are some ways on how they handle their billing transaction: Creates daily receipts batches and prints immediate receipts and end-of-day reports for cashiers. Tracks all sources of financial aid payments to the student account. Generates reports based on the billing source transaction document per student and/or per source, monthly or yearly. Produces reports from various sources including account aging, expected revenue and collections. Prints statements on demand with the option to include pending financial aid awards. Uses the ad hoc reporting feature to create an unlimited number of reports. Automatically posts to the general ledger and accounts payable.

Recreates any posting. Maintains a full historical record of all postings to the general ledger.

In CAMS Enterprise Student Billing, all fee-generating transactions can be performed securely and confidently. Regardless of fee type or transaction load, CAMS Enterprise allows administrators the ability to integrate data effortlessly into the general ledger, reducing record keeping anxiety and preserving a complete audit trail for accountants. (http://www.threeriverscams.com/StudentBilling.aspx)

Moreover, Vanderbilt University also utilized an online e-billing system. An e-bill is an online presentation of Student Account bill, which uses a web-based portal to provide access to student financial records. Online account access offers a secure way to view bills, make payments and review up to 12 months of payment information. The student is financially responsible for his/her student account per the Family Educational Rights and Privacy Act (FERPA). However, students may give parents and others online access to their accounts. It is the responsibility of the student to check for the latest e-bill and ensure that it is paid on or before the due date.-a statement from the administrators of Vanderbilt University With e-billing, students and parents/others who have been granted access and have enrolled for e-bills are able to: Receive e-mail billing notifications. (Student's emails are sent to their Vanderbilt email address) Make payments simply and securely from one web site. Use credit card or checking/savings account in paying outstanding balances. If the student chooses to make an online payment, he/she will receive a confirmation e-mail for his/her records. If he/she prefers to mail his/her payment, he/she can print the bill; return the top portion or payment coupon along with your payment to the remittance address on the invoice. (http://www.vanderbilt.edu/stuaccts/accounts/e-bill-students.php)

Here in the Philippines, some of our big universities were also utilizing this billing but not as sophisticated as what other countries had. University of Sto. Tomas in Espana, Manila in partnership with Bank of the Philippines Islands (BPI) also launched the online banking payment in all branches of BPI in Metro Manila for the convenience of its students and also to avoid overcrowding in the payment venues. (http://graduateschool.ust.edu.ph/fees_v2.htm)

CHAPTER III

Technical Background

Technical Objectives

Work Plan

This shows the activity of the project team 1.0 Gathering of data 1.1 Include the formal interview 2.0 Determine the problems 2.1 Identify the problems of the recent transactions 2.2 Follow-up questions about the problems 2.3 Get the samples or the hard copy of the main problems 3.0 System Planning 3.1 Analyze the possible solutions to the problem 3.2 Identify the software used 4.0 System Designing and Testing 4.1 Installation of the software 4.2 Applying the codes 4.3 The project team will test the system if it meets the system objectives 5.0 System Implementation 5.1 Actual project implementation in the office