MINUTES OF MEETING (3/2011) MANAGEMENT COMMITTEE MEETING

Meeting Date Time Venue DAN ALAMAT Present: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Tn Hj Mohd Ariff Omar (Chairman) Jabatan Mineral dan Geosains Ms Siti Faizah Othman SIRIM Berhad Mr Muzayin Alimon Pusat Penyelidikan Mineral Prof Madya Dr Luay Bakir Hussain USM Dr Ahmad Badri Ismail USM Prof Madya Dr Wan Fuad Wan Hassan UKM Pn Leong Chow Yoot Jabatan Kimia Malaysia Mr Kong Kean Beng Nihon Superior (M) Sdn Bhd Pn Rohaidah Ibrahim SQAS International En Abdul Aziz Haron SQAS International : 3/2011 : 10/11/2011 : 9.30 am : Bilik Majlis, Tingkat 1, Bangunan 1, SIRM Berhad, Shah Alam (NAMA SYARIKAT)

Absent with apology: 1. 2. 3. Mr Phavandeep Singh Mr Lim Ngang Chuang Mr Jamaluddin Hj Mustaffa Kota Minerals & Chemicals (Kemaman Supply Base) Multi Minerals Laboratory Services Perwaja Steel Sdn Bhd

1.

Chairmans opening remarks

The chairman welcomed all members to the third meeting of the year. 2. Adoption of agenda

The proposed agenda was accepted without amendments. Agenda of meeting was as follows: 1. 2. Chairmans opening remark Adoption of agenda Minutes 2/11 confirmation Matters arising Deliberation of MS 870 Soft solder and relevant ISO Other matters Adjournment of meeting

3.
4. 5. 6. 7.

3. Confirmation of minutes (2/2011)

The minutes of the last meeting (2/2011) were noted and approved as true record of the meeting with minor amendments. Proposer: Mr Muzayin Alimon Seconder: Wan Fuad Wan Hassan 4. Matters arising 4.1 Financial Management

Treasurer expressed that company have prepared a number of the account files to be audited. The files will be hand on to audit body for onward actions. (Action: Treasurer) 4.2 Sales

Sales executive reported that the sales for two month have been increase twice after the introduction of our new product to the market. The boost is expected to maintain until half term of 2012. (Action: Sales Executive) 4.3 Productions

Production engineer reported that on ISO 9001: 2008 Quality Management System (MQS) have been forwarded to the organization for standardization for their evaluation process. Members will be informed as soon as they had their next meeting, which is scheduled on late January 2012. (Action: Production Engineer) 4.4 Human Resources

HR manager expressed that current number of employees is not enough to coop with the expansion of the business in 2012. They urge for recruitment new members which will be assigned in production department before June 2012. (Action: HR Manager) 4.5 Company Accreditation

Secretary reported that on ISO 9001: 2008 Quality Management System (MQS) have been forwarded to the organization for standardization for their evaluation process. Members will be informed as soon as they had their next meeting, which is scheduled on late January 2012. (Action: Secretary) 5. Others Matter 5.1Bonus Members of Board have agreed to give two months bonus for all staffs. This end of year bonus is to acknowledge our staff efforts and a gratitude for their hardwork. (Action: Treasurer)

5.2

Clients complaint

Sales executive has received a complaint by one of our retail store that one of the delivery trip has been mixed with the other retail store. Chairman of the meeting advised both production and sales department to take the problem seriously in order to maintain the productivity of the company. (Action: Sales and Production Deparment) 6 Adjournment of meeting

The chairman thanked all members for being present for the day. There being no other matter to discuss, the meeting was adjourned at 12.30 noon. Next meeting was set tentatively on 4th December 2011.