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The South Bay Los Angeles B2B Magazine • Fourth Issue 2007 • Volume 3, Issue 2 • www.BusinessInsider.us • Complimentary Copy
BUSINESS
insider
The HR Balancing Act $
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PINK
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Plans
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care Will Work
For Higher
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Tips
From
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Human
Resources BETTER OFFER
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W e end 2007 and ring in 2008 by
bringing you timely information on one
of the most timeless topics in business
management — human resources. I
can’t think of a better way to judge
how well a business is run than by
how well it manages its people. We
decided to theme this issue “The HR
Balancing Act” and found that to be
an accurate description for the ever-
toughening challenges that confront
South Bay businesses. Companies
continually need to find better ways
to hire people and to motivate them
to maximize their productivity. The
health care crisis has brought topics
like health and wellness out of the gym
and into the workplace. Corporate
America now faces potential liability
for how it manages employee 401k
plans, something rarely thought about
just a few years ago. And with a tight
employee-driven job market, com-
panies are challenged to recruit and
retain the right talent like never
before. Employers need to pay more
attention to how they appraise their
employees and think about how it will
affect company morale and perform-
ance. And many businesses are sub-
jected to greater scrutiny to ensure
they are not hiring undocumented
workers. It truly is a balancing act that
requires great dexterity to perform
successfully and our professionals
who submitted articles for this issue
would surely suggest you don’t work
without a net. We also ran an in-depth
article on the economic forecast for
2008 and I personally want to
encourage readers to research and
factor in global monetary policy,
which is very precarious at the
moment, in any predictions about the
future of the economy. With the
dollar dropping rapidly on the world
market, it is wise to focus on more
than local economic factors like our
solid employment base and brisk
regional manufacturing, which were
the kind of indicators the Los
Angeles County Economic Develop-
ment Corporation used to determine
their prediction that the South Bay is
not facing a recession in the coming
year.
David Whitehead
Publisher
In This Issue…
COVER FEATURE:
The Great HR Balancing ACT 17–29, 32–34
Tips From South Bay Human Resources Professionals
Appraising Employee Performance 17
Guiding a Company’s Most Precious Assets for Long-Term Success
Employee Retention Strategies 20
Transform Workplace Stress Into Strategic Advantage 22
A Healthy Workforce is Worth Your Investment 25
Corporate Wellness in the Workplace
Fiduciary Responsibility of Handling My Company’s 401 (k) Plan 27
Do I need an Independent Investment Advisor
Where Have all the Accountants Gone? 32
Candidates’ Market Creates Recruitment Challenges for Accountancy Firms
Employers Face Tougher Regulations for Hiring Undocumented Workers 34
Proposed Regulations Could Impose Hefty Fines on Employers
Health Care Solutions for Small Business Owners 36
Technology Insider
Corporate Compliance 6
IT Requirements with HIPAA, SOX and Other Regulatory Governances
Techno-Ignorance 8
Corporate Illiteracy for the Information Age
Contributing Writers
Kathleen M. Branconier,
Lori D. Burzminski, Pat Byrnes,
Tom Fuszard, David Holper,
Ken Roberts, Karl Schmidt, Brian Simon,
Tony Traven, Duncan Tooley,
Bob Volkel, David Whitehead,
R. Boyd Zack
BY R. BOYD ZACK
6 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
to prevent a single individual from falsi-
fying that information.
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 7
T E LCU H
C O M N
N O
I NLSO
I DGE YR I N S I D E R
8 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
A R E A L E S T A T E P R O ’ S P E R S P E C T I V E
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 9
C E
R OCL R
U U
M INT M
I N
ESN ITD E
I N
RS I D E R
10 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
what they inherently do best and enjoy The best employers really care about use this knowledge. Then they can train
the most. This concept applies to every creating a positive work environment. their staff on how to measure batting
position and any type of company. They are balanced. Of course you have to average and have some fun figuring
Now managing people becomes less be profitable to stay in business, but with how to maximize potential and bring
stressful and more enjoyable. Why this the right balance both objectives can be out the best in people.
occurs is quite remarkable. When man- accomplished.
agers are no longer investing their Finally, they understand WHO peo-
Tony Traven is a licensee for Culture
energy fighting to change the natural ple are through the use of an assess- Index in the Los Angeles metro area.
behaviors of their staff, managing peo- ment tool and train the front line Tony can be reached at 310- 683-3607
ple requires less effort. Think about this. managers and supervisors on how to or at tonytraven@mac.com.
How much time does it take to manage
your best people? Then how much time
does it take to manage those who are
misplaced?
Extremely progressive /proactive com-
panies know you can measure work traits
and gain a significant insight into the
WHO when making hiring decisions and
clearly matching the type of person with
the position. This applies equally when
creating project teams using existing
employees. The distinction is: Knowing
WHO people are and how they will
respond in specific roles instead of guess-
ing. Knowing comes from measuring
work traits using an accurate assessment
tool and then developing the skills and
knowledge to apply it.
Also, excellent companies measure
the effectiveness of their hiring practices.
I’m going to refer to this as a company’s
“batting average.” Great companies not
only measure employee retention, but
also how effective they are at hiring peo-
ple that make them better. They keep
score.
The best way to keep score and see
how effective you are at hiring people is
to use standard performance criteria for
any position and compare the job perfor-
mance of new hires with existing staff.
How many singles do you hit? This is
where new hires rank in the top 50%…
How many doubles? Top 25%… How
many triple and home runs? This is
where new employees statistically rank
in the top 10%.
Out of all the employees hired in your
company in the last year, what is you bat-
ting average? Are most of your employees
happier and more productive and is the
company more profitable? There is no
need to make excuses for market condi-
tions, but are you getting better and are
you growing.?
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 11
C C
E O O
L U
N M
O M
N I ICN S
I N
I D
S E
I D
RE R
BY BRIAN SIMON
12 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
C O L U M N I N S I D E R
the South Bay, with the highest concen- On the other hand, industrial real CORPORATE COMPLIANCE
trations in professional and business ser- estate is thriving, with vacancy rates of continued from page 7
vices and manufacturing. just 2.2 percent, primarily due to the existing application.
Job losses are expected in manufac- South Bay’s favorable location situated • Staff must follow procedures that
turing, construction and information between two major ports and LAX. The ensure all requests for change get
over the next year. However, the area’s vacancy figures are expected to remain assessed in a structured way for all
thriving aerospace and high tech sector, low due to the shortage of land to build possible impacts on the system.
centered primarily in El Segundo and larger warehousing complexes. • Formal procedures that ensure sign-
Redondo Beach, will keep manufactur- On the office side, the South Bay’s offs or approvals should govern the
ing afloat and in better overall shape overall vacancy stats are higher than release of software revisions and
than elsewhere in the County, the fore- the rest of the County (13.2 percent releases.
cast notes. Retail sales are also expected versus 9.5 percent), but the numbers • Installation of software changes must
to jump by 4.6 percent. are notably skewed due to two inordi- address data conversion.
nately troubled areas (the 190th Street • An independent (from developers)
Business Stats corridor adjacent to the 405 Freeway group must test changes prior to
The 2005 census lists 26,553 businesses and Century Boulevard next to LAX). installation into the production envi-
in the South Bay, with retail leading the The report lists several key recent ronment.
way (with just over 12 percent of the expansions into the area, mostly in El • Back-out plans for software changes
total), followed closely by professional/sci- Segundo where IT and co-location should be in place.
entific/ technical services, and health firms have begun to flock as an alterna- • Internal control measures should
care/social assistance. More than half the tive to Downtown Los Angeles. Though ensure distribution of the correct soft-
businesses have four or fewer employees, asking leases in the area continue to ware element to the right place, with
while just 27 have over 1,000. More than rise, they are still significantly lower integrity and adequate audit trails.
one-third of the total businesses in the than those of the Westside. • The software management frame-
South Bay are based in Torrance and Gar- work should require that a test plan
dena. Insider Summary be created for every development,
The presence of LAX, two ports, Los implementation and modification
Wages Angeles Air Force Base and attractive project.
According to 2006 data shown on the coastal communities continue to foster
report, the South Bay boasts the third the South Bay’s economic prospects. For SOX compliant companies, gone
highest annual average wage ($51,689) Still, though the LAEDC forecast pre- are the days of the ‘quick change’ to IT sys-
among LA County’s 14 regions, trailing dicts continued growth, the projected tems made by the development staff. In
only the Westside and Central/Down- figures for the South Bay actually fall many respects, the pressures SOX exerts on
town LA. Among South Bay cities, El short of those anticipated for the state the IT side of an organization force a higher
Segundo ranks number one by far in and county. level of control and ultimately a higher
annual average wage at $81,621, Not everyone is as optimistic as the level of overall software quality. With inde-
thanks to the presence of the high-pay- LAEDC. Just before the release of the eco- pendent testing required of all changes and
ing aerospace and technology sectors as nomic forecast, a Los Angeles Business new systems as well as management sign-
well as more than a dozen Fortune 500 Journal article suggested that a recession off, the likelihood system bugs appear will
companies. Among industries, the pro- was more likely in Los Angeles than in diminish. Effectively implemented, SOX
fessional/scientific/technical sector pays the country in general. Declines in home causes the IT enterprise in US corporations
the most on average ($96,008). sales, decreased construction, weak to grow up and act like real software devel-
retail/wholesale activity and financial opers/Implementers.
Real Estate market upheaval prompted the pes- Additionally, COBIT establishes several
Like everywhere else, the South Bay will simism. Yet, as writer (Anderson Center measures to ensure security of systems and
continue to suffer from the current hous- for Economic Research at Chapman Uni- data integrity. The list below is a subset of
ing downturn which is not expected to versity Director) Esmael Adibi explained, the security measures required by SOX.
begin recovery until at least 2009, the “These outcomes should not be surpris-
forecast states. Default notices and fore- ing. Significant economic slowdown and • Create security measures in line with
closure rates are also expected to grow possibility of recessions are the natural business requirements, including
in the foreseeable future. outcome of prolonged periods of growth translating risk assessment informa-
The area’s intrinsic appeal continues and years of risk-taking behavior. The tion to the IT security plan.
to fuel housing demand, but new con- adjustment period will be painful in the • Control, monitor and log the use of
struction is limited by the scarcity of short-run but will ensure a long-run sensitive software utilities.
available land. growth.” continued on page 37
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 13
E C O N O M I C I N S I D E R
HOW TO
RECESSION-PROOF
YOUR BUSINESS
BY BRIAN SIMON
R
ELIABILITY HAS ALWAYS BEEN THE FOUNDATION of the
American economy. Even in the face of various wars,
acts of terror, natural disasters, market crashes, political
turmoil or other cataclysmic events, one could always bank on
the fact that over the long haul the stock market goes up, homes
appreciate, wages increase and the economy grows. Then again, all
bets may be off in the wake of 9/11 and given that the long-term
effects of the increasingly global economy remain to be seen. Yet so
far, nothing has altered this tried and true formula.
14 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
E C O N O M I C I N S I D E R
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 15
A R E A L E S T A T E P R O ’ S P E R S P E C T I V E
KEN ROBERTS continued from page 9 are some areas and property types declining faster than others. It is not
case scenario and making you qualify for that upfront. It’s a good thing! an even, across-the-board correction. The credit crunch in August
It will return this loan program to its intended use — those that can really accelerated softening prices because it took buyers without
afford it. viable financing out of the market. With the return of good financing
Lending guidelines still change daily. Finding what we call options, albeit tougher guidelines, buying opportunities galore now
expanded criteria loan programs like stated income and 100% financ- exist for well-qualified buyers and investors. A growing number of fore-
ing is much more difficult. They both require higher credit scores, and closures and bank owned (REO) properties coupled with desperate,
stated income requires lower loan-to-value ratios. But they do exist. motivated sellers will create a big win for those with the capacity to
Now more than ever, you need an expert who is approved with mul- buy. The logic is simple. When is the best time to buy good stocks?
tiple lending sources and who is also a fiduciary to help structure any When everyone is selling. When is the best time to purchase good real
real estate financing. Experts say 50% of mortgage originators will estate? When no one wants to buy. I’ve seen it many times. The last
likely leave the business. That should leave more seasoned profession- substantial real estate market correction ended at the beginning of
als to advise you without personal financial gain as the primary moti- 1998. Prices bottomed out, bounced back and then increased $50,000
vating factor. There are proposals for legislation requiring everyone within a few months. And it only took 18 months for prices to surpass
originating a mortgage loan — whether a broker or bank employee the 30–40% decline we experienced. The only way you knew the
— to be licensed and obligated to adhere to business standards and market hit bottom was after you already missed it! This downturn will
continuing education requirements. Currently, a bank loan officer has end and values, as always, will increase over time. If I were contem-
no licensing or experience requirements. Some states have no licens- plating a real estate purchase in the near future, I would get pre-
ing requirements for mortgage brokers. The public deserves better. approved, have money in hand and be patient. Just the right property
Raising the threshold of entry into the mortgage business is certainly a at just the right price is the right recipe for long-term gain. Excuse me! I
necessary step. Next, professional standards of conduct and educa- think I hear someone knocking. I think it’s Mr. Opportunity!
tional requirements need to be implemented.
A slowing economy and declining consumer confidence make an Ken Roberts is a mortgage planner with nearly 30 years experi-
economic downturn a greater possibility. That should keep rates low ence in the South Bay real estate market. Ken can be reached
moving into next year. The real estate market continues to slow. There at (310) 792-7090.
16 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
BY LORI BURZMINSKI
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 17
PERFORMANCE APPRAISALS
continued from page 17
may the strengths of an employee who
frequently argues.
Clones. The manager thinks that by
extremes they will avoid problems by rat-
ing all employees high or low. The man-
ager justifies the high rating because
“they’re all good” or the low ratings
because “they really need to be chal-
lenged.”
Similar-to-Me. The tendency to give
slightly higher ratings to employees who
are similar to you in attitude, work
habits, etc. than to employees who are
different from you.
Contrast. A manager rates an review past performance, the manager lished for the meeting, try not to post-
employee high (or low) because an also needs to give an employee a vision pone or reschedule. The performance
extremely high (or low) rating is given for future performance. Establishing appraisal is an important meeting and
to another employee. This tendency goals gives the employee something to needs to be treated as such.
completely misses the mark of focusing strive for in the long-term. Reviewing At the meeting, the manager should
on the requirements of the job. these goals helps end the appraisal explain the purpose of the discussion.
Most Recent Events. A manager gives meeting on a positive note. Putting the employee at ease by explain-
an undue amount of weight to what the Performance targets should be clear ing that the purpose of the evaluation is
employee has done in the last few weeks and specific. Some examples are illus- to look at overall performance, assist the
rather than what the employee has done trated in the figure above. employee to develop and grow and not
over the entire appraisal period. just to find fault sets a positive and con-
Before, During & After the structive tone for the meeting. A man-
Suggestions Appraisal Meeting ager may want to give a copy of the
Use Examples. Specific examples pro- The manager needs to spend time think- appraisal to the employee to read imme-
vide the backup to support an ing about and planning the items to diately before the meeting starts. This
employee’s performance rating, make cover in the discussion. Sufficient time gives the employee some private time to
the appraisal more objective and give and privacy should be allowed to con- digest the information before sitting
the employee clear examples of both duct the meeting and interruptions kept face-to-face with the manager.
positive and negative performance. to a minimum. To give the meeting and Remarks should be based strictly on
There should be a balance in the use of each other the attention deserved, the performance that is relevant to the job.
examples to support both positive and door should be closed, cell phones Anything else is inappropriate.
negative behaviors. turned off and the office phone not Being a good listener, trying not to get
Outline Future Goals. Although a answered unless absolutely necessary. defensive if the employee gets argumen-
performance appraisal is designed to Once the date and time are estab- tative or emotional and asking clarifying
questions will help defuse a potentially
emotional situation. Remain calm!
In discussing each of the evaluation
factors, the manager should point out
positive skills and accomplishments
whenever possible before addressing the
areas requiring improvement. Clearly
understanding how the ratings work and
effectively explaining those to the
employee helps create an objective envi-
ronment.
In closing the meeting, the manager
should summarize the evaluation, review
specific goals and standards of perfor-
mance and offer training opportunities
18 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
for the next review period. It is critical to
have the employee participate in the goal
setting and have a clear understanding of
the expected results and ramifications if
no improvement occurs.
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 19
BY PAT BYRNES
20 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
Key Areas to Include in Your
Compensation and Benefits
program:
The foundation for any compensation
package is cash compensation. Most em-
ployees receive two forms of cash com-
pensation: Base salary and a periodic
bonus. Your competitive analysis should
help you determine ranges for cash com-
pensation. Taking into consideration
employee expectations, as well as organi-
zational goals and budgets, you can
determine a “target” quartile for base
compensation for your employees. Bonus
and incentive systems tend to be more
effective if they are based mostly on
objective criteria; although each system
normally incorporates some subjectivity
as well.
b. Retirement Plans
Many companies offer employees long-
term incentives, including qualified retire-
ment plans for all employees, and
non-qualified deferred compensation
plans for selected highly compensated
employees.
Qualified plans, such as 401(k), profit
sharing, and defined benefit pension
plans, offer tax advantages. Employer
contributions are tax-deductible, and
employee contributions are made on a
pre-tax basis. Participant accounts grow
on a tax-deferred basis and are exempt
from creditors. Qualified plans can be
structured to focus contributions on the
basis of performance, age, and/or tenure.
Non-qualified plans permit significantly
higher contributions, but do not enjoy the
same tax treatment as qualified plans.
These types of plans are generally targeted
towards senior executives and have earned
the nickname “Golden Handcuffs” due to
the large payoffs that accompany long-
term service. Like short-term cash incen-
tives, these programs are successful if they
contain the right mix of objective and sub-
jective criteria.
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 21
W ORKPLACE STRESS IS HIGH on the worry list of every
Human Resources manager. The negative impact of workplace
stress on business is tremendous in terms of profits lost. Stud-
ies show that employee illness, absenteeism and turnover, customer dissat-
isfaction, lost productivity and creativity, and sometimes even workplace
violence are very often the result of workplace stress (see figure 1).
To understand how to best utilize stress to advantage, it is helpful to
understand the energy exchanges at work within the enterprise. Stress
affects the energy level of the company and the individual.
What is Energy?
Energy is the “ability to do work.” This definition comes from the
physics definition of work as “force moving through a distance.” If
time is specified, energy becomes power, as in “horsepower.”
Workplace energy is usually different as it is based on a sharing
of the human life force. Think of it as the “electricity” we bring to
each moment by our connection with the immaterial cosmic life
forces. It is the essence of being alive! It is what gets sapped out
of us when we feel exhausted!
Every business enterprise, when abstracted from its unique
products, its distinctive services, its mission statement, its logo,
its workforce … all of its unique flavor and color, is an energy
converter. It converts the potential energy of a customer’s money
into the chemical and/or kinetic energy of products and services
for its customers. The company does this by employing workers in
another energy exchange. The employment contract is an agree-
ment for a continuing set of energy exchange transactions between
employee and employer.
Where does this threat come from? It
Employment Energy Exchange arises from a real or perceived imbalance
The employment contract involves energy exchange transactions in our energy transactions. For example, we
from both sides. Employees provide energy in manual labor, sense that a manager, colleague or customer
teamwork, intuition, social interaction with colleagues and cus- wants to suck out our energy and give little or nothing in return; we
tomers, mutual support, attitude, demeanor, creativity, mental skills think our workload grows to exceed our energy capacity; we believe
and laughter, among other areas. Employers exchange their energy management is unilaterally reducing its energy contribution, etc.
in money, health care, future security (retirement), work environ- Of itself, the survival response is a good thing for our preserva-
ment, praise, recognition, companionship, meaningful tasks, tion. However, when triggered in the workplace, the response inter-
respect, and more. feres with the desired energy exchange (except in response to fire
The ideal is for each party to see the employment arrangement as alarms and similar dangerous situations). Our blood pressure rises,
a beneficial and balanced energy exchange. In such an environ- adrenaline (epinephrine and norepinephrine) is massively dumped
ment, energy flows freely like conversion of potential energy into into our bloodstream, and resources are diverted from the digestive
kinetic energy in a well-oiled machine. When either side perceives and immune systems to our muscles. Sometimes workplace-unac-
an imbalance, dissatisfaction drains energy in the form of friction. ceptable flight or fight behavior erupts. Most often, that type of
Friction is energy waste. If not remedied, friction leads to eventual response is stifled, but our emotions and our energy transactions
breakdown (employee termination or resignation). with others are still affected. If these chemicals stay in our body too
long, they cause illness.
STRESS = Energy-Wasting Friction High workplace stress levels often lead HR to use outside consul-
What can a company do about this problem? The answer, just like for tants to identify stress-reducing policy changes or employee motiva-
an engine, is to minimize the effects of friction. Friction in the work- tional programs. Both of these approaches are like polishing the
place is called STRESS. Although a minimum of stress is necessary for parts of an engine that interface to one another — good first steps,
growth and strength, too much stress for any organism becomes but the real answer is the OIL!
debilitating. Stress is another name for the emotionally “triggered”
state known as the “fright-flight-fight” survival response. We are trig- Where’s the OIL?
gered when we become fearful; we sense that we are in danger. What is the OIL that will reduce friction in the employment trans-
22 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
actions and who has it? The oil is found
within each employee and is triggered by
each stressful event. The oil is adrenaline,
converted under direction of the mind! The
energy exchange transactions of the work-
place can be lubricated and optimized by
an alchemist-like conversion of adrenaline,
resulting in stellar performance.
Intention
We have up to 60,000 thoughts each day.
Without a specific focus, these are like a
light bulb sending energy in all directions.
As a society, we generally work with
intention-deficit-disorder. By contrast, a
thoughtfully considered intention for our
continued on page 24
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 23
STRESS continued from page 23
actions focuses our mind and harnesses our
energy into a narrow laser-like beam.
Clarifying our intention is a requirement for
harnessing our adrenaline response.
Imagination
We can use our imagination to direct our
sub-conscious. This works because the sub-
conscious cannot tell any difference
between information fed to it from immedi-
ate sensory input (what is happening in real
time) versus what is coming from our imagi-
nation. Successful athletes know this and use
it before every competition. They imagine Affirmations “I love this customer.”
themselves performing flawlessly; they use Affirmations are short declarative sen- “I am healthy and well.”
all their senses to perceive themselves win- tences to confirm to our sub-conscious our “I am trustworthy.”
ning. Similarly, employees can imagine desired self-image. These affirmations must “I have fun working smart.”
themselves succeeding, dealing with a diffi- be in the present tense (as if they are true “I relish challenges.”
cult customer, completing a challenging NOW) and positively stated (no negative “I accomplish this challenging task per-
work assignment, or being energized and word allowed). The more descriptive and fectly.”
invigorated. Once an event is accepted by emotion-charged, the more effective they “Keeping my work area neat and safe
our sub-conscious mind as reality (coming are. Examples are: gives me pleasure.”
from senses or imagination), it directs all “I am calm and competent.” “Kind words are all I speak about
activity to achieve the envisioned outcome! “I can do this!” everyone.”
“I respect others.”
“I enjoy and have fun at my work.”
The sub-conscious accepts these state-
ments and puts them into effect.
Alchemist Process
The alchemists sought to convert lead into
gold. The workplace Alchemist Process
converts stress into success. It involves four
steps: 1) Take several deep breaths for a
total body relaxation. 2) Set a positive
intention as the desired outcome of the
process. 3) Imagine calm and complete
success in the next tasks. 4) Recite a few
key affirmations (aloud or internally). It is
quick, taking only 30 to 90 seconds. It is
the true alchemist process because it trans-
forms adrenaline into the focused positive
energy to perform the triggering transaction
perfectly. It is the OIL that lubricates the
business energy exchanges! The employee
using this process both performs better on
the job and goes home happier because all
adrenaline is consumed in well-performed
tasks. A significant secondary benefit is that
the employee who learns this technique
will also use it for converting stresses out-
side the workplace, resulting in fewer off-
the-job problems.
continued on page 31
24 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
A Healthy Workforce is Worth Your Investment
BY BOB VOLKEL
“Current smokers missed more days of work and experi- Small and mid-sized employers can yield similar returns and
enced more unproductive time at work overall across create a competitive employment advantage using scalable
11 health conditions compared with former smokers strategies. There are seven key components to engaging
and non-smokers.” — Journal of Occupational and employees in a corporate wellness program.
Environmental Medicine, 2006
Executive Support — Any corporate wellness program must
As an employer, you can be an active participant in helping be embraced by company executives.
your employees adopt more healthy lifestyles. Imagine the Design — A properly designed plan encourages, equitably
value of a program that increases productivity, reduces absen- measures, and rewards all employees regardless of where they
teeism, lowers workers’ compensation costs, lowers health- currently fall in the health spectrum.
care costs and reduces employee turnover. It may surprise you Inspiration — Employees need to understand the motivation
that a corporate wellness program can help you achieve all behind the employer’s investment into the corporate wellness
these goals. In addition, it can bring employees together, cre- program and the rewards for employees if they are successful.
ating a culture of belonging and achievement — a bond that Education — While access to health information is readily
cannot be easily replicated by contending employers. continued on page 26
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 25
HEALTHY WORKFORCE continued from page 25 will create partnerships that allow workers to retain a degree
available, employers may want to increase motivation to use of anonymity while still providing personalized services.
available resources by bringing in health care coaches who Accountability — Employee accountability and reinforcement
help employees build a customized exercise and nutrition plan. with milestones keep progress on track and solidify the results
Partnership — It is most effective to create an environment of the new healthy behaviors.
that allows employees to improve their health without the risk Rewards — The most effective corporate wellness programs
of being judged and embarrassed. A good wellness program include rewards to motivate healthy behaviors. Rewards vary
greatly and need not be extensive or expensive to generate
results. Conversely, it is not uncommon to see disincentives
Wellness Facts built into a corporate wellness program for those who choose
“Smokers take an average of almost 11 days more of sick not to participate.
leave every year than their non-smoking colleagues.” —
Tobacco Control Journal What type of investment will a corporate wellness
program require?
“Chronic diseases such as heart disease, stroke, cancer and No Cost. Moderate Cost. High Cost. The chart below shows
diabetes are among the most prevalent, costly and pre-
sample solutions at various cost levels. The fact of the matter is
ventable of all health problems and account for more than
75% of the nation’s medical care costs.” — Centers for Dis- that corporate wellness programs are fully-customizable to your
ease Control budget, corporate culture, history and values. Furthermore, it
enables you to start small and expand the program over time.
“55% of adults in California are overweight or obese.” — Those that have and maintain a corporate wellness pro-
California Health Interview Survey, 2006 gram will tell you that it is simply the right thing to do. The
comfort of a do-nothing strategy is far outweighed by the eco-
“40% of all cancers are caused by the typical American
nomic benefits and cultural advantages of a well-built corpo-
diet, lack of exercise and obesity.” — Harvard Report on
Cancer Prevention, 1996 rate wellness program.
“78% of Americans do not meet basic activity level recom- To learn more about developing a new, or enhancing an exist-
mendations.” — Wellness International Network Ltd., 2006 ing, wellness program, please feel free to contact Bob Volkel at
ABD Insurance & Financial Services (rgv@abdi.com) or
310/543-9995). Mr. Volkel is Executive Vice President,
“A Duke University study comparing the costs of the heavi-
Employee Benefits, for ABD Insurance & Financial Services, a
est to those of recommended weight found the number of Wells Fargo Company located in Torrance. Widely recognized
lost workdays was almost 13 times higher, medical claims for its collaborative, client-focused culture and unparalleled
costs were 7 times higher, and indemnity claims cost were customer support, ABD provides innovative employee benefits
11 times higher.” — Archives of Internal Medicine, 2007 consulting and risk management solutions to its diverse,
nationwide client partners.
26 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
Understand the Distinction Between a Broker and
an Advisor
A 401(k) plan broker represents prepackaged offerings from an
insurance company or mutual fund family. The investment selec-
tions are typically limited and many times there is no assigned
responsibility for determining the appropriateness of the invest-
ment choices on a regular basis. Brokers are paid commissions,
and sometimes additional fees, that are taken from the partici-
pant’s account and are not required to be explicitly disclosed.
After the product is put in place and everyone goes back to what
they were doing (i.e. running a business), it is often implicitly
assumed that things will run on “automatic pilot.”
By contrast, an advisor acts as a consultant to the plan
sponsor, facilitating a process that considers the consultant to
be a co-fiduciary on an ongoing basis. This presents a greater
Fiduciary Responsibility of opportunity (but does not guarantee it) for the plan sponsor to
receive objective information and advice, independent of any
Managing My Company’s 401(k) Plan obligation or incentive toward a particular investment offer-
ing. Fees may be a flat dollar amount or a percentage tied to
Do I Need to Hire an Independent assets. They can be paid directly by the plan sponsor or
charged to the participants, or a combination.
Investment Advisor? It should not be assumed that having an investment advisor
is automatically a “better” way to go. Whether you use a broker
or an independent advisor, plan sponsors must not forget that
BY KATHLEEN M. BRANCONIER, AIF ®
they need to manage the process and hold all other parties
(ACCREDITED INVESTMENT FIDUCIARY TM) accountable to deliver on the services that were promised. Like-
wise, it is equally imperative to recognize and negotiate the
compensation being paid. This does not have to be compli-
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 27
FIDUCIARY RESPONSIBILITY
continued from page 27
sions made. It is very common (but danger-
ous and unacceptable) for employers to
look the other way simply because this may
be intimidating and distractive. Yet with
competent advice it need not be so. And
there are certain “default” strategies that
include layers of fiduciary protection identi-
fied by the Pension Protection Act of 2006.
28 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
closure can be overwhelming for most EMPLOYEE RETENTION STRATEGIES continued from page 21
plan sponsors. The use of an advisor and welfare plans and work/life programs.
who has knowledge of the retirement Health plans include medical, dental, and vision-care insurance. Welfare plans
plan industry can assist in uncovering include disability, long-term care and life insurance programs. One way to reduce
fees and benchmarking plan costs, employee costs associated with these programs is to implement a ‘cafeteria’ plan which
investments and service providers. enables participants to pay for many of these costs with pre-tax dollars.
Retirement plan investment advisors Work/life programs include ways to foster flexibility, personal and professional
should disclose their compensation growth. Examples of work/life programs include telecommuting, flexible scheduling,
schedule. Payments made directly to health and fitness programs and subsidies for personal and professional develop-
advisors from mutual funds could cre- ment courses.
ate conflicts of interest, and may cause Developing strategy around the right culture, the right processes and the right
the plan to pay more than it should in rewards system can lead to the retention of the right employees. By rewarding the
consulting fees. To eliminate conflicts desired behaviors that help grow a business, you can habituate those behaviors
of interest and to ensure that your and not only retain existing employees but also help you make better hiring deci-
retirement plan consultant is working sions.
for you and in the best interest of the
plan participants, it is recommended Pat Byrnes is founder and president of Actuarial Consultants, Inc. in Torrance and is
that your investment advisor be paid recognized as one of the finest technicians in the pension plan arena today. He is a
past president of the American Society of Pension Professionals & Actuaries (ASPPA).
independent of the investments offered He is also the founding director of the College of Pension Actuaries (COPA). In
in the plan. November 2005, Pat was awarded The Harry T. Eidson Founders Award which recog-
The world of retirement plans con- nizes exceptional accomplishments and contributions to organizations or the pension
tinues to evolve, making it increasingly industry. Recipients of this award are chosen for their contribution over time and
difficult to monitor your 401(k) plan have delivered “above and beyond reasonable expectations.” This award is ASPPA’s
most prestigious honor. He is also co-chair of the Los Angeles Benefits Conference,
effectively. Given the heightened sensi- which is held annually and is sponsored by ASPA, the IRS and more than 20 employee
tivity to a plan sponsor’s fiduciary benefits-oriented organizations. Pat can be reached at (310) 212-2600 or for more
responsibilities, it’s never been more information go to www.acibenefits.com.
important to partner with a retirement
plan investment advisor.
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 29
Community Announcements
Lancaster Wins LAEDC Business-Friendly Award
Northrop Grumman, Jack Kyser Also Honored at Annual Eddy Event
BY BRIAN SIMON
30 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
Calendar of Events Save the Date!
Redondo Beach Chamber of Manhattan Beach Every Monday:
Commerce & Visitors Bureau Chamber of Commerce South Bay Co-ed, 12:15 P.M., Billy’s Café,
For more information on events listed, please For more information on events listed, please Torrance.
call 310-376-6911 or go to call 310-545-5315 or go to
www.RedondoChamber.org. www.mb-chamber.com. Every Tuesday:
Torrance Women, 7:15 A.M., Mimi’s Café,
Business After Hours Mixer Upcoming Mixers: 25343 Crenshaw Blvd., Torrance.
Wednesday, January 16, 2008, Admission: No charge for members, Riviera Village Co-ed, 12:15 P.M.
5:30–7:30 P.M., Joe’s Crab Shack, $10.00 for guests Chicago for Ribs,
230 Portofino Way, Redondo Beach. 6300 S. Pacific Coast Hwy., Torrance.
Admission: $5.00 chamber members, Holiday Mixer: Wednesday, December 12,
$10.00 guests. 5:30–7:30:00 P.M., Ayres Hotel, Every Wednesday:
14400 Hindry Ave., Hawthorne. Del Amo Co-ed, 7:15 A.M., Mimi’s Café,
Palos Verdes Peninsula Chamber of 25343 Crenshaw Blvd., Torrance.
Commerce Wednesday, January, 16, 2008,
For more information on events listed, please 6:00–7:30 P.M., Kinecta Federal Credit Union, Every Thursday
call 310-377-8111 or go to 1440 Rosecrans Blvd., Pacific Coast Co-ed, 7:15 A.M.,
www.palosverdeschamber.com. Lisa’s Bon Appetít,
February 20, 2008, Mattel Toy Store, 3511 Pacific Coast Hwy. # G, Torrance.
Regional Holiday Mixer 333 Continental Blvd., El Segundo
Thursday, December 13, 5:30–7:30 P.M., WRS South Bay Exclusive Chapter,
Los Verdes Golf Club, 7000 W. Los Verdes El Segundo Chamber of Worthwhile Referral Sources. 11:30
Drive, Rancho Palos Verdes Commerce A.M.–1:30 P.M. at H.T. Grill, 1701 South
(Hawthorne Blvd. and Los Verdes Dr.). For more information on events listed, Catalina Ave., Redondo Beach. Only one
Hosted by the Palos Verdes Peninsula please call 310-322-1220 or go to profession per category. For 30 years, WRS
Chamber of Commerce. Build business www.elsegundochamber.org. has hosted networking events utilizing
referrals with members from South Bay highly effective methods. RSVP required.
chambers of commerce, including Business Mixer No walk-ins. Non-Members: $39.
Manhattan Beach, Torrance, Redondo Beach, Thursday, December 6: 5:30–7:30 P.M., For Information or to RSVP,
Hermosa Beach, Lomita, San Pedro, Palos Citizens Business Bank, 275 Main St., El please call 818-995-6646.
Verdes Peninsula and more! Includes hors Segundo.
d’oeuvres, beer, wine, and soft drinks. Music BNI — Business Networking International,
by Matt Beaumont of Celebrations Mobile Ongoing Events meets Tuesdays mornings at 21143
DJ. Optional: Bring an unwrapped toy for Ali Lassen Leads Club Chapters Hawthorne Blvd, #323 in Torrance.
Toys for Tots. $5 Admission includes Drink The purpose of Ali Lassen’s Leads Club is to assist For information call OCBNI
Ticket. RSVP is a must by December 10. Call you in getting good business referrals that will at 888-476-5350, ext. 1.
310-377-8111 or email expand your business success. Each business
kristin@palosverdeschamber.com category gets an exclusive in each chapter.
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 31
BY TOM FUSZARD
Q: How would you describe the most sought-after
candidate?
Halyard: Today, it’s a man or woman with a CPA
certificate and five or six years experience — an
audit manager with a dynamic, broad understand-
ing of the latest trends in accounting and taxa-
tion. He or she reads industry publications and
has an innate sense of technology. Communica-
tions skills are important, too; he or she is easily
able to explain accounting principles and
express a confident professional attitude.
32 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
ple of days a week, or pitch in at tax time ing the benefits package… awarding more Jim Halyard and Strategic Sourcing, LLC,
and other times of peak workload. They are responsibility to those who can handle it. can be reached at: Strategic Sourcing, LLC
particularly good candidates for working at I’d take a good look at the whole work/life 3424 Carson Street, Suite 600
home or in small satellite offices. area, and try to provide flexible hours and Torrance, CA 90503
some easing of the commuting burden. 310-542-1841
Q: What is the role of the recruiter, other And finally, I’d be very watchful for the jhalyard@socalsourcing.com
than finding the professionals who are development of tensions or frictions website: socalsourcing.com
willing to move? between staff members, separating those
Halyard: We’re responsible for the search, who could find it difficult to work with Tom Fuszard is a communications con-
the background review and the testing. one another. Harmony is a very valuable sultant and writer in Palos Verdes and
commodity in a professional firm. Chico, California.
Q: You actually test experienced accoun-
tants?
Halyard: Oh, yes. Employers need to be
assured that the skill sets they are looking
for are exactly those being offered. The
background checks and testing help to
establish the level of competency and the
level and variety of experience in various
accounting areas. Candidates don’t
object when they realize that the process
is the same for everyone.
We have one other serious responsi-
bility: It’s finding a sort of personality
match between the candidate and the
employer. Each accounting firm has its
own style — its own DNA. Some
accountants are looking for fast-paced,
high-energy situations where they believe
the promotion opportunities are greatest.
Others prefer a more steady, measured
work pace. Some others may be uninter-
ested in promotion, and are seeking a
firm where they can serve the last 10
years of their careers.
We study client firms carefully and try
to place the hard-chargers in firms that
welcome this attitude. Those who are less
interested in fast-tracking can be recruited
for a different kind of firm. Both the can-
didate and the employer have a lot at
stake in this match-up, and it’s essential
that we get it right. It is a responsibility
that we take very seriously.
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 33
BY KARL SCHMIDT, ATTORNEY AT LAW
T HE DEPARTMENT OF HOMELAND
SECURITY hopes to implement
tougher regulations for employers
hiring undocumented workers that could
leave the latter exposed to legal action that
“constructive knowledge.” This would
make employers responsible for know-
ingly hiring undocumented workers in sit-
uations where they otherwise could
profess ignorance.
“No-Match” Letters and
“Constructive Knowledge”
For nearly a decade, the Social Security
Administration has been sending out letters
to alert employers when it discovers that
was easily avoided in the past. The issue According to Answers.com, “construc- one or more employee names do not
revolves around fake Social Security num- tive knowledge is notice of a fact that a match with the Social Security numbers
bers undocumented workers routinely give person is presumed by law to have, regard- given. Currently, many employees simply
employers and the DHS’s attempt to elimi- less of whether he or she actually does, leave when they learned their employer
nate legal loopholes that insulate the since such knowledge is obtainable by the received a “no-match” letter. This often
employers who hire them. exercise of reasonable care.” The DHS is causes an inconvenient mass exodus of
The loophole that currently protects pressing to have this standard applied to employees, but any legal problems for the
employers from hefty fines is their current employers suspected of hiring undocu- employer often leave as well.
exemption from a legal standard called mented workers. Others, however, routinely come back
with new Social Security numbers and
sometimes even new names. Under cur-
rent regulations, immigration attorneys typ-
ically advise employers to go ahead and
hire a returning employee as long as the
documentation appears to be valid. Until
recently, there was no fear the employer
could be held to have “constructive knowl-
edge” that it was employing a person who
did not have proper authority to work in
this country.
The proposed Department of Home-
land Security regulations provide examples
of what may be deemed “constructive
knowledge” that an employee is an unau-
thorized alien, and “safe harbor” proce-
dures for employers to follow in order to
avoid “constructive knowledge” allegations
after receiving a “no-match” letter.
If proposed regulations take effect,
employers will be required to take affirma-
tive steps to communicate with the agency
that issued the correspondence. Currently,
these issues can be resolved solely
between the employer and employee.
The legislation proposes new time limits
for employer compliance with the proto-
cols, allowing 30 days for initial steps and
up to 90 days to complete additional steps,
which may be required. Plus, there are an
34 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
additional three days for completion of Department of Homeland Security and the Social Security Administration from imple-
new I-9 forms. menting the Final Rule entitled “Safe-Harbor Procedures for Employers Who Receive a
If the new law passes, employers will No-Match Letter.” Then the government withdrew the regulations in late November 2007
have to follow uniform procedures for each in order to revise and reissue them in spring 2008. Thus, employers need to follow the
employee who becomes the subject of an status of this case in order to determine if and when the regulations are implemented.
SSA “no-match” or DHS invalid document
notice, in order to avoid exposure to dis- Karl Schmidt has practiced labor and employment law for over 30 years and currently is the
crimination claims from the employee. Chairman of the Labor & Employment Department of the Los Angeles law firm of Parker,
Under the proposed regulations, employ- Milliken. While representing a wide variety of public and private clients, Mr. Schmidt is also
ees who typically left and didn’t return when General Counsel to the Torrance Area Chamber of Commerce. He is listed among L.A.
Magazine’s annual “Super Lawyers” and is included in the 2007 edition of Best Lawyers in
notified of their “no-match” status will now
America. He can be reached at (213) 683-6518 and kschmidt@pmcos.com.
have 90 days in which to resolve the discrep-
ancy. This may defer the mass departure
some employers have experienced, as may
the information that the employer can accept
new identity and authorization documents in
a replacement Form I-9 process. But it also
will require the employer to follow complex
bureaucratic procedures previously avoided.
Additionally, the “constructive knowledge”
standard is ambiguous and leaves many
questions to be answered.
For example, employers need to be
aware that other circumstances, which
confer actual or constructive knowledge of
invalid documentation, may be taken into
account by immigration enforcement
authorities. If, for example, 30 out of 33
“no-match” letter subjects produce new
documentation for the replacement Form I-
9 process, will the sheer numbers and
statistics of the matter constitute construc-
tive knowledge?
Employers faced with this or any other
kind of suspicious circumstances may
want to take into account the exposures
that can result. Non-compliance can result
in fines in the $250–$5,000 range per
worker (often $500 to $600 in a first
offense) but with exposure much more on
the high end of the scale if Immigration
Customs and Enforcement examiners feel
the circumstances warrant a “custom and
practice” allegation.
Thus, employers must be much more
cautious in handling “no-match” letters
which they receive from the IRS.
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 35
Health Care employees without offering competitive
health benefits. However, small-business
Here are a few tips to for small business
owners that may help address some of their
Solutions for Small owners also acknowledged that providing
benefits presented certain financial issues as
cost concerns in providing quality benefits
that will help attract and retain employees:
Business Owners well. The survey found: Consider making voluntary benefits
Nearly half reported that increasing available to employees. Because many
BY DAVID HOLPER health care costs have negatively impacted small businesses can’t afford a rich benefits
their employees’ wages. package, voluntary benefits can be a way
Six in 10 respondents agreed that it is for growing companies to enhance their
H
EALTH CARE BENEFITS have important to financially help employees health insurance offerings and provide addi-
become more expensive in recent with health challenges and medical emer- tional coverage for employees without any
years, which put them out of reach gencies. direct cost to their business.
for many Americans. Of the more than 45 Forty-two percent of those surveyed A Health Savings Account (HSA) is
million Americans who are uninsured, agreed that annual increases in health bene- another way for small companies to control
nearly 60 percent are employed by small fits have made them decrease their offerings. their health care costs. With an HSA, health
businesses. Small business owners wear many hats, care options can be expanded, decision-
According to a 2006 survey commis- including the responsibility of making qual- makers can control costs, and employees
sioned by AFLAC of 501 small-business ity insurance benefits available to their get to manage their health care expenses;
owners, many understand the role of a good employees. However, rising health care however, few business decision-makers
benefits package in the hiring process. expenses can negatively impact the bottom have implemented an HSA.
Nearly two-thirds of respondents line as small companies may often struggle Offering a Flexible Spending Account
reported they are concerned about their to afford the cost of insurance while main- (FSA) may also have a positive impact on
company’s ability to provide a benefits pack- taining and recruiting a quality workforce. your ability to attract employees. As workers
age that will attract and retain employees. The success of any organization resides increasingly look for ways to develop a
Half of those surveyed agreed that they within its people, so attracting and keeping healthy work-life balance, employers will
cannot attract and retain top-quality good employees is vital to the growth of have to provide workplace offerings that
small organizations. Because small busi- support this growing employee need. An
nesses are more susceptible to premium FSA benefit can be a good first step in help-
increases, it is important that they are well- ing to accomplish this. FSAs may help save
informed of the numerous health benefit your employees money by reducing their
options available in order to help them taxable income. There are two types of flex-
recruit and maintain top talent. ible spending accounts: un-reimbursed
Because AFLAC recognizes and respects medical and dependent day care. At the
the contribution small businesses make to beginning of each year, an FSA allows an
the growth of our economy, it wanted to elected portion of an employee’s salary to
offer resources relevant to these emerging be redirected to provide reimbursement for
companies. As a result, the insurer launched certain types of medical and day care
a nationwide campaign in 2006 focused on expenses not reimbursed by other sources.
letting growing companies know that There is a delicate balance between
AFLAC may provide an affordable solution profitability and the competition for quality
to enhancing employee benefit offerings to employees. An informed employer is a
help attract and retain key employees. smart one.
The campaign provided free resources
that helped address small business owner David Holper is a district sales coordinator of
needs, including an “Attracting and Retain- Los Angeles Area East for American Family
ing Excellent Employees,” booklet offering Life Assurance Company of Columbus
insightful background information, research (AFLAC). He’s responsible for recruiting, field
training for independent agents and sales
and tips on health benefits. The booklet can coordinators, and new account develop-
be downloaded from AFLAC’s small busi- ment. He began working with AFLAC in
ness-focused website, www.aflacsb.com in 1999 as an associate and quickly rose
the “Tips and Resources” section. through the ranks. David has earned many
The company designed the initiative to awards with AFLAC, including Triple Crown
and the Founders’ Award for Management
proactively engage and address the specific Excellence (FAME). For more information
challenges, concerns and needs of small about AFLAC, visit aflac.com or contact
business owners. David at 310-977-8922.
36 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
CORPORATE COMPLIANCE priately manages IT-related risks and oppor- cedures and practices in place that will fit
continued from page 13 tunities. Implementing the COBIT guide- into the COBIT guidelines for change con-
• Set security levels for access control lines defined above in any organization trol and security measures.
depending on a user’s demonstrated can help ensure that their IT systems work When considering the position and
need to view, add, change or delete for the benefit of the organization and that actions to be taken with corporate IT in
data. the data that is so valuable to the company light of the SOX world we live in, busi-
• Review and confirm access rights is properly secured and protected. ness owners should always look to what
periodically. Frequently, privately held organizations is best for the organization. Whether
• Minimize the need for individuals to become frustrated with their IT and their IT upgrading existing systems, auditing your
use multiple log-ins. systems. The IT enterprise simply does not change management process or review-
• Control and access for remote con- deliver the systems and solutions that the ing internal IT procedures, or outsourc-
nection to networks and/or applica- company requires, or does not provide the ing these functions, seeking expertise in
tions is in place. level of service needed. This often occurs the area will save time, money. Under-
• Require adequate passwords as well because the IT department evolves without standing the IT requirements for corpo-
as periodic password changes. structure or guidelines over time. Expecta- rate compliance can be a daunting task
• Establish procedures to ensure timely tions are not set both on the business and for even the most astute businesses.
action relating to requesting, estab- the IT side of the equation. Systems do not
lishing, issuing, suspending and perform at the level of the enterprise and R. Boyd Zack is the President of R.B. Zack
& Associates Inc., a Torrance, California-
closing user accounts. are often riddled with bugs, workarounds
based company with 26 years of experi-
• Log all security activity and immedi- and shortcomings. ence in development, implementation,
ately report and quickly act upon When this is the case, companies maintenance and support of custom
any indication of a security violation. should look to outside consulting or business software and IT services. “Build-
ing Business Applications that Work
• Perform a periodic re-accreditation development firms to assist in getting their
Since 1981.” He can be contacted at
of security. IT on track. A well established software Boyd.Zack@rbza.com or via the web site
• Determine logical access to com- development company should have pro- at www.rbza.com
puter resources based upon the prin-
ciple of least privilege.
4 T H I S S U E 2007 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 37
T E LCU H
C O M N
N O
I NLSO
I DGE YR I N S I D E R
TECHNO-IGNORANCE Remember, you’re the one with the The best way to turn this situation
continued from page 8 knowledge and experience to run a around is to find methods and systems to
If you’re one of those people with a business. The techno wiz kids may decipher the techno speak in a way you
computer on your desk you rarely use understand computers better than you can begin to understand it and gain some
and an adding machine in your desk do, but they don’t have the same depth meaningful knowledge. You could start
you pull out when no one is looking, of understanding about business. In fact, by taking some computer classes, either
you need help. If you think a spread- this disconnect has done the most dam- with a private coach or at your local
sheet is something you buy for a king- age to business over the last decade. For community college. Make sure you focus
sized bed and a browser is someone example, the dot-com disaster happened on basic office software like word pro-
who shops but never buys, you really because the venture capitalists didn’t cessing and spreadsheets before moving
need to get a grip and get some basic understand the Internet in a way that to more complex applications. The first
computer training. QuickBooks is not a allowed them to make smart investment time this dropped in your lap years ago,
drive-through window at the library and decisions, and the young people who PC users needed to learn cryptic com-
a router is not the receptionist who created the first generation of dot-com mands and every application had differ-
screens your calls. If you just learn companies didn’t understand basic busi- ent procedures for basic file handling and
enough so these mysterious terms your ness economics. They actually thought printing. Some people gave up early on
employees and co-workers use regularly funding a company with massive ven- and never went back. Or if they did go
start to have some meaning in your own ture capitalist money while having no back, they developed strong prejudices
work life, you will feel better, you will plan for producing profits was a viable against technology in the workplace.
be in the loop and you will really know business model. I’m sure their investors In the point-and-click world of today,
how to create a more productive office didn’t see it that way, but they paid a Microsoft Windows has common proto-
with the best tools available. Plus, even high price for their own ignorance. Peo- cols for basic computer functions, so
if you think you’ve done a good job of ple with the foresight to see this coming the process is really much easier now
covering up these deficits for two thought Wall Street investors had lost and just about anyone can do it. If you
decades, trust me when I say this — their minds, but they were powerless to want to self-educate, I suggest browsing
you’re not fooling anyone! stop it. The rest is history. through books at your local bookstore
and buy the ones written intuitively for
non-technical people. The manuals that
came with your computer and software
are often the toughest to understand,
but they are much better now than they
used to be.
Don’t bother with advanced system
and networking information because
you can call in an IT pro to handle the
big stuff. It’s kind of like dealing with
your mechanic. You don’t have to know
how to do the actual work, but you will
be at a big disadvantage negotiating
with your mechanic if you don’t know
the difference in labor and cost between
changing your oil and fixing a blown
head gasket. So with the computer, it is
important to learn the basic structure of
the system and only go into detail with
the applications people use in the work-
place to do their jobs. That way, you
won’t be overwhelmed.
The key is it to understand it is just as
essential to be techno-literate as it is to
be able to read and write. No matter
how well-educated you might be other-
wise, you can’t manage effectively if you
don’t understand the tools of modern
business.
38 S O U T H B AY B U S I N E S S I N S I D E R M A G A Z I N E 4 T H I S S U E 2007
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