COACHES

HANDBOOK
February 9-12, 2012

AUSTIN, TEXAS
www.specialolympicstexas.org

Table of Contents
15-Passenger Van Policy ................................................................................. 5 Accident Insurance Coverage ........................................................................ 22 Athlete Village .............................................................................................. 15 Before Leaving for Winter Games ................................................................... 3 Bowling ........................................................................................................ 11 Claims Filing Procedure ................................................................................ 23 Closing Ceremonies ...................................................................................... 16 Credentials ..................................................................................................... 7 Computer Printout ......................................................................................... 6 Coaches Access .............................................................................................. 9 Competition General Information .............................................................. 10 Curfew ......................................................................................................... 18 Directions ....................................................................................................... 1 Family Activities............................................................................................ 16 Figure Skating .............................................................................................. 11 First Aid ....................................................................................................... 18 Housing ....................................................................................................... 17 Head of Delegation/Coaches Responsibilities ................................................. 8 Health Checklist ........................................................................................... 19 Hospital........................................................................................................ 19 Health/Safety Information ........................................................................... 17 Insurance and Incident Reporting ................................................................. 21 Lost and Found Athletes ............................................................................... 18

Lost and Found Possessions .......................................................................... 18 Meals ............................................................................................................ 16 Media Relations ............................................................................................ 23 Opening Ceremonies .................................................................................... 15 Parade of Athletes ......................................................................................... 15 Participation Rule ......................................................................................... 14 Powerlifting .................................................................................................. 12 Pre-Games Registration .................................................................................. 3 Reading Your Wristbands ................................................................................ 8 Registration and Check-In .............................................................................. 6 Regulations While at Winter Games .............................................................. 17 Replacement of Lost Credentials ..................................................................... 7 Security and Safety ........................................................................................ 18 Souvenirs ...................................................................................................... 16 Special Medical Problems .............................................................................. 20 Unified Sports Notes ................................................................................... 10 Victory Dance .............................................................................................. 15 Volleyball ...................................................................................................... 13 Water Safety.................................................................................................. 21 Weather Contingency Plan ............................................................................ 17 Wellness Park ................................................................................................ 15 What You Need To Bring................................................................................ 4

VENUES
Athlete Village and Wellness Park
Highland Mall 6001 Airport Boulevard Austin, TX 78752 Traveling north on IH-35, take the exit for 2222. Turn left on 2222/ Koenig Lane. Turn/veer right onto Airport Boulevard. Highland Mall will be on the right. Enter at the west entrance (faces Airport Boulevard). There is a green awning marking the entrance. Once inside look for SOTX signs.

Bowling
AMF Showplace Lanes ......................................................... 512.834.7733 9504 North IH-35 Austin, TX 78753 Traveling north on IH-35, take the Braker Lane exit. Turn left onto Braker Lane and cross over IH-35. Immediately turn left onto the frontage road parallel to IH-35. Showplace Lanes will be on the right. Highland Lanes..................................................................... 512.458.1215 8909 Burnet Road Austin, TX 78757 Traveling north on IH-35, take the Highway 183/Research Boulevard North exit and fly-over. Take the Burnet Road exit. Turn left onto Burnet Road. Highland Lanes will be on the left. Dart Bowl .............................................................................. 512.452.2518 5700 Grover Avenue Austin, TX 78756 Traveling north on IH-35, take the exit for 2222. Turn left on 2222/ Koenig Lane. Cross Lamar Boulevard and Sunshine Drive, then turn left on Grover Avenue. Dart Bowl will be on the right.

Figure Skating
Chaparral Ice at Northcross Mall ........................................... 512.451.5102 2525 West Anderson Lane Austin, TX 78757 Traveling north on IH-35, take the Highway 183/Research Boulevard North exit and fly-over. Take the Burnet Road exit. Turn left onto Burnet Road. Turn right on Anderson Lane. Chaparral Ice will be on the left.

Registration, Opening Ceremonies, Victory Dance and Powerlifting

Round Rock High School 300 North Lake Creek Dr. Round Rock, TX 78681 Traveling north on IH-35, take exit 252B toward Ranch to Market Road 620. Turn left on 620. Round Rock High School will be on your left. For Team Registration, Opening Ceremonies and Victory Dance: Turn left on Deepwood Drive, then look for directional signage for Athlete Drop-Off and Parking. You will be turning left onto campus. For Powerlifting: Turn left on Lake Creek Drive, then look for directional signage. You will be turning right onto campus.

Volleyball
Austin Sports Center ............................................................ 512.479.8776 425 Woodward Street Austin, TX 78704 Traveling south on IH-35, take the Woodward Street exit. Turn right onto Woodward Street. The Austin Sports Center will be on the left. Additional parking will be in Lot P next to the parking garage on St. Eds campus.

Command Center............................512.922.0945
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PRE-GAMES
Introduction
The Games Organizing Committee and staff of Special Olympics Texas are pleased to provide you with this information guide. We hope that your entire delegation experiences the very best in hospitality, competition and services. This handbook provides useful information; take time to review it and the enclosed computer printout thoroughly before you leave for the 2012 Winter Games. If you have any questions or problems, immediately contact the chapter headquarters at 800.876.5646 ext. 2943, rather than waiting until registration. Please do not bring any athlete or coach unless they are listed on the computer printout. Additional copies of this book will be available at registration. We are all here to enjoy the competitions and special events; however, with more than 2,500 athletes and 300 coaches participating in this event, problems may arise. If you have a concern or complaint, please voice them to the appropriate staff member or event director. They will be on-site during the competition and special events. These people will be identified with Games credentials. We look forward to seeing you at the 2012 Winter Games. For continued updates about the 2012 Winter Games and other Special Olympics Texas news and information, check our website at www.specialolympicstexas.org.

Before Leaving for the Winter Games

We urge each delegation, before leaving for the Games, to double-check for the following: 3

 Required sports equipment and clothing Parade wear and team banner or sign for Opening Ceremonies Athlete medication as required and medical insurance information/forms Copies of entry forms and housing forms Alarm clocks Warm clothing and rain gear Each individual article of clothing, equipment, medication, etc. should be individually and clearly marked with the persons first and last name and team name. Every delegation volunteer must go through the volunteer registration process before arriving at the Games. That means every head of delegation, coach, chaperone, coaching staff member, bus driver, and Unified Sports partner must have a current signed Class A Form on file in the chapter office, and must have completed General Orientation and Protective Behaviors. Every competing Unified Sports partner must also have a current, signed Unified Sports Partner Form on file in the chapter office.

What You Need To Bring

We would like each participant to bring only the essential clothing and supplies, which should include the following items: Toothbrush and toothpaste Soap and shampoo Clean change of clothes for each day Athletic shorts, jerseys, shoes or other appropriate sports attire At least three pairs of sweat socks Alarm clock Combs, brushes, sleepwear and other needed personal items Clothes hangers Any needed medication Water jugs and canteens One nice outfit for the dance Make sure the participants have their personal items clearly marked. Please be aware that athletes must wear the appropriate footwear and uniform/clothing as allowed by the National Governing Body, Special Olympics Rules and the Special Olympics Texas Information Guide. Competitors who violate this rule will be disqualified.

15-Passenger Van POLICY

For the last several years, we have shared communication with you regarding the dangers of 15-passenger vans and Special Olympics, Inc.s (SOI) policy regarding the use of 15-passenger vans to transport Special Olympics athletes, coaches and volunteers to and from Special Olympics events. Special Olympics Texas has developed the policy statement below in response to SOIs directive. Special Olympics Texas (SOTX) volunteers/delegations that use SOTXs name to solicit funds or use SOTXs federal tax identification number are prohibited from using 15-passenger vans to transport athletes or other individuals to and from SOTX events. SOTX strongly discourages volunteers/delegations that do not use SOTXs name to solicit funds or do not use SOTXs federal tax identification number (3rd Party organizations) from using 15-passenger vans as transportation to or from SOTX activities/events. SOTX recognizes that it is up to each 3rd Party organization to decide whether or not they will use 15-passenger vans. If a 3rd Party organization still uses a 15-passenger van as transportation to an SOTX event, the organization must certify that they do NOT use SOTXs name to solicit funds or use SOTXs federal tax identification number, and they also understand and certify that: Anyone operating a 15-passenger van owned by the 3rd Party organization for the purpose of transporting SOTX athletes or other persons to or from SOTX activities is acting as the employee or volunteer of the organization, and not on behalf of SOTX. The drivers operation of the 15-passenger van will be considered to be in the course and scope of the drivers employment or volunteer responsibilities for the 3rd Party organization, and not for or on behalf of SOTX. 3rd Party organizations that operate 15-passenger vans should comply with the applicable safety standards promulgated by the National Highway Traffic Safety Administration (NHTSA). SOTX must have on file an executed 15-Passenger Van Transportation Certification Form from the 3rd Party organization. All approved 3rd Party organizations must display an SOTX tag/ identification on the vehicles rear-view window, when attending an SOTX training and/or event. Any volunteer/delegation, which does not have a 15-Passenger Van Transportation Certification Form on file with SOTX, and who uses a 15-passenger van as transportation to an official SOTX activity (training, competition, special event, etc.), will receive a warning/citation for the first infraction. A second infraction will result in the volunteer and/or delegation of athletes not being allowed to participate in the SOTX activity(s)/ competition(s). This restriction includes activities/events/trainings/ competitions at all levels of the organization: local, area, and state/chapter. Coaches who violate this policy will be subject to sanctions (Page E-4 of the SOTX Information Guide).

WINTER GAMES REGISTRATION

Registration and Check-In Procedure
Registration will be held on Thursday, February 9, 2012 from 4:30 p.m. to 6:30 p.m., and will resume immediately after Opening Ceremonies for one hour. Opening Ceremonies will take place from 7:00 p.m. to 8:30 p.m. (see special events section for details). Late registration will be held at Showplace Lanes on Friday, February 10, from 8:00 a.m. to 12:00 p.m. Teams should check into their hotel prior to Winter Games registration. Each head of delegation must complete an off-campus hotel information form with the hotel name, cell phone numbers and room numbers for the support personnel in their delegation (coaches, chaperones, etc.). This information is very important in the event of an emergency.

Registration Stations
Regional Registration Stations Registration stations will be set up for each region (North, South/Central, East, and West). The head of delegation will pick up their delegation packet at their regional table. The HoD will submit their Off-Campus Housing Form and Aquatics Liability Form at this station. Accounts Payable/Finance Station All teams must register first at their regional (North, South/Central, East, and West) registration station. Payments must be made at this station. Scratch forms will be handed in at this station. Event Troubleshooting Station Any delegation that needs to resolve problems relating strictly to competition (such as assignment to proper events) should report to the event troubleshooting station. Competition committee members will be available to make changes. Missing wristbands will also be available at this station.

Computer Printout
Take the time to check the computer delegation report against your records. Only those athletes and coaches who appear on the printout are registered. Athletes will only be allowed to compete in those events that appear next to their name. There are NO walk-ups during the meet. Corrections to this information are due back to the chapter office, attention: Jo Bradley, by Thursday, January 26, 2012. 6

Please note: You CANNOT substitute athletes. You CANNOT add athletes. You CAN delete athletes and request a refund in writing. You CANNOT add coaches. You CANNOT delete coaches. You CAN substitute any delegation volunteer for the same gender (and of the same classification for coaches) on a 1-to-1 basis. You CANNOT have athletes stay with the official delegation unless they are registered to compete in the 2012 Winter Games. Requests for refunds must be submitted in writing. Scratch forms will be available at registration and must be submitted there. Refunds will not be processed without the scratch form with wristbands attached. The chapter office will issue all refunds.

Important
Credentials
Athletes, coaches and heads of delegation will be issued ID wristbands (credentials). These credentials will include specific event information and athlete information, as well as team and coach information. These credentials should be worn at all times during the Games. The credentials will give SOTX important information if an athlete becomes injured or lost. Officials, VIPs, security personnel, and SOTX representatives will be issued neck tags for credentials.

Replacement of Lost Credentials

Athletes, coaches, and official delegates must report to a SOTX staff member at their venue when a credential is lost or misplaced. A replacement credential will only be issued after confirmation is made that the athlete, coach or official delegate is registered for the event.

Reading Your Wristbands

Wristbands will be provided for each athlete, which contains important and useful event information. Please review the following example and contact Jo Bradley at the chapter office at 512.491.2932, if you have any questions. __________________________________________________________ ALLEN, COLLINS(1) M(2) 13(3) AHT20(4) - ALAMO HEIGHTS ISD(5) VILLERREAL, ANGELA HOD(6) __________________________________________________________ Event (7) Heat(8) Lane (9) Shift Date/Time (10) BOSING M07 003 1S 02/10/2012 9:00 __________________________________________________________ (1) - Athlete Name (2) - Gender (3) - Age (4) - Delegation ID (5) - Delegation Name (6) - Head of Delegation (7) - Event (8) - Heat # (9) - Lane (10) - Shift/Date/Time Reading the Heat #: The letter indicates gender (M = male or F = female). The number provides the athletes heat within this age group.

COACHES AND HoDS

Head of Delegation Responsibilities
The head of delegation is the individual directly responsible for the coordination and management of those athletes and coaches from their delegation. He/she is primarily responsible for ensuring that athletes and other coaches are at the competition sites and events, properly equipped and trained for that event. Any problems related to a given athlete during the sports activities will be addressed to that head of delegation or other coaches under his/her responsibility.

Coaches Responsibilities
Coaches coming to the 2012 Special Olympics Texas Winter Games must accept and carry out these responsibilities: Provide for the general welfare, safety, health and well-being of each Special Olympics athlete in their charge. Be thoroughly familiar with all information in this handbook. Provide the following specific services to each Special Olympics athlete in their charge: Supervision 24 hours a day, in cooperation with other coaches in their delegation. Ensure that credentials are worn at all times. Account for luggage and personal items at all times. Get to all meals at scheduled times. Report to competition staging areas at the proper times. Take full advantage of clinics and other special events. Ensure that prescribed medications are taken at proper times. Maximize the benefits achieved through participation. Assist in receiving and keeping track of souvenirs. Assemble at the proper time and place for special events. Report all emergencies to the appropriate authorities after taking immediate action to ensure the health and safety of participants. Attend all head coach meetings. Follow the standards outlined in the Coaches Code of Conduct. Reminder: A certified head coach must be on-site at each sports venue. Furthermore, each volleyball team must have its own certified head coach on the bench. The head coach of a Unified team must be dually certified in the sport and in Unified Sports.

Coaches Access
Coaches will be asked to respect the rules regarding access to field of play that govern each sport. Security personnel have been instructed to strictly enforce this policy, so please cooperate with their instructions. Athletes using wheelchairs and other athletes with special accessibility considerations and their coaches will be given special consideration only during scheduled competition. All delegation support personnel and athletes must wear their credentials at ALL TIMES during the Games. These credentials will be required for admittance to competitions, special events and other Games activities.

COMPETITION
General Information
Athletes may enter and compete in only one sport. Each sport has specific limits on the type and number of events that an athlete may enter. Specific time schedules for each competition will be posted on our website by Tuesday, January 31. This will enable us to structure the schedules to the entries actually received. The sports schedules contained in this handbook provide the projected start and finish time for each sport. All delegations should plan on being available for competition at these times no exceptions. Protests shall not be received or considered if they are based solely on a decision involving the accuracy or judgment on the part of an official. Protest forms must be completed and submitted within 30 minutes of the event in question to the venue/sport director. Forms will be available onsite. The Official Special Olympics Sports Rules and SOTX modifications found in the SIG or on official SMT memos shall govern all competition. National Governing Body (NGB) rules shall apply except for when they are in conflict with the Official Special Olympics Sports Rules and SOTX rules. National Governing Bodies (NGB): Bowling United States Bowling Congress; Figure Skating United States Figure Skating Association; Powerlifting International Powerlifting Federation; Volleyball United States Volleyball Association.

Unified Sports Notes

Unified Sports bowling doubles and teams, and powerlifting pairs require a dual-certified coach be present (even if competing) at competition and a second capable coaching staff member must be available to handle any protests or competition-related issues while the Unified Sports partner is competing. Unified Sports volleyball requires a dual certified, non-playing bench coach at all matches. This Unified Sports head coach is not permitted to play at any time during a match.

Sport Rules and Games Rules Committees

The Sports Rules Committee will be in place and functioning at each competition venue as designated by the appropriate governing body. This group will address on-site protests and rules interpretations as needed. The rules committee will be identified prior to the start of competition on Friday. It is the goal of the Games Organizing Committee to address all protests at the venue level. 10

Sport SpecifIc Information... Bowling

Venues: Showplace Lanes, Highland Lanes, Dart Bowl Competition Director: Kathy Harvel

Bowling Schedule of Events

A general schedule will be posted on the SOTX website and a FINAL SCHEDULE will be posted after lane assignments are made on Tuesday, January 31.

Bowling Competition Notes

When bowling competition is completed, athletes are to REMAIN IN THE PIT AREA. Athletes will be awarded on the lanes. Upon completion of presentation of awards, the athletes will be turned over to their coach or chaperone.

Bowling Rules Reminders

Foul lines will be turned on for all competitions. Individual handicap scoring will be in effect for all levels (including doubles and teams) of competition. See SIG for more information. Except for assisted bowling, NO COACHES, CHAPERONES OR FAMILY MEMBERS are allowed in the pit area during competition. Assisted ramp bowling coaches are only allowed in the pit area while their athlete is competing. A 100% rabbit percentage will be used for this event. This means that any bowler, pair, or team that averages double that of their entry score for three games will be awarded in a heat more appropriate with their result. See SIG for more information.

Bowling Coaches: Important!

A bowling head coaches meeting WILL NOT be held at the Games.

Figure Skating
Venue: Chaparral Ice at Northcross Mall Competition Director: Marsha Brenneman 11

Figure Skating Competition Schedule

Friday, February 10, 2012 10:00 a.m. to 11:00 a.m. ..................................... Event Check-In (Lobby) 10:30 a.m. to 10:45 a.m. .................................................Coaches Meeting 11:00 a.m. to 11:45 a.m. .....................................Official Practice Ice Time 11:45 a.m. to 12:00 p.m. ....................................................... Ice Resurface 12:00 p.m. to 3:00 p.m. ..........................................................Competition 3:10 p.m. to 3:30 p.m. .....................................Awards Ceremony (On-Ice)

Figure Skating Competition Information

As in all figure skating competitions, the compulsory events will be held first with the freestyle events to follow. Awards for this sport will be presented on-site and immediately after competition is completed. Medals and ribbons will be presented in the same placement order as all other competitions mentioned.

Powerlifting
Venue: Round Rock High School (100 Gym) Competition Director: Christy Newman

Powerlifting Competition Schedule

Saturday, February 11, 2012 6:00 a.m. to 7:45 a.m. ................................................................. Weigh-In 7:45 a.m. ............................................................... Head Coaches Meeting 8:00 a.m. to 6:00 p.m. ............................................................Competition

Powerlifting Competition Information

This competition is currently scheduled for a one day only event; this schedule is very tentative. We reserve the right to add Sunday as a competition day. The updated schedule will be posted on our website by Tuesday, January 31. The Wilkes Formula will be applied when weight classes are combined. There will be a mandatory rules meeting just prior to the competition. This meeting will be for all coaches and participants. Awards for this sport will be presented on-site and immediately after competition is completed. Medals and ribbons will be presented in the same placement order as all other competitions mentioned. The squat event will be a sanctioned event. Proper equipment for this event, including a power suit and knee wraps, is the responsibility of the individual athlete.

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Volleyball
Venue: Austin Sports Center Competition Director: Barbara Kern

Volleyball Competition Schedule

Friday, February 10, 2012 8:00 a.m. ............................................................... Head Coaches Meeting 9:00 a.m. to 10:00 p.m. .............................. Classification and Competition Saturday, February 11, 2012 8:00 a.m. to 6:00 p.m. ......................................... Competition and Awards 11:00 a.m. to 6:00 p.m. ...........Volleyball Individual Skills Levels 1 and 2 (prelims and finals) Sunday, February 12, 2012 9:00 a.m. to 12:00 p.m. Competition and Awards

Volleyball Competition Information

Please note that Volleyball Individual Skills competition will be held on Saturday. All volleyball awards will be presented at a designated awards area for volleyball (skills may be an exception since awards will take place on Saturday). Medals will be presented to each team member whose team placed first through third. Ribbons will be presented to each team member whose team placed fourth through eighth.

Volleyball Rules Reminders

All competition will be held in accordance with USA Volleyball 25 point rally scoring rules in place. A game is won when a team scores 25 points and has at least a two-point advantage over the opponent (cap at 30). During medal round matches, tie-breaker games will be played to 15 win by 2 (per USA Volleyball rules), no cap. The classification team can determine modifications for each division whether a side-out or rotation after a serve limit has been reached, and/or modified line and net height.

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In lower level teams, classifiers may assign the following rules modifications to equalize competition: A shortened serve line. A three or five serve limit. (This rule is to prevent a good server from dominating the game.) All modifications and proper divisioning will be determined at classification. The SOTX Modified Service Line Rule will be in effect. This rule states that the service line will be moved to 4.5 meters (14 ft., 9 in.). An athlete can choose to serve from any distance behind that line. Unified Sports volleyball must have a dual certified, non-playing bench coach.

Participation Rule
It is required that every athlete listed on the roster must play during regulation game time. Not following the participation rule will result in a forfeit. The first time it occurs during the tournament will result in a forfeit of that game for the offending team. If that team violates this rule a second time, they will be removed from the tournament. Additional offenses will result in possible revocation of the coachs certification. Coaches may indicate on their roster, prior to the start of the game, any players who will not play due to injury or behavior problems. Note: The only exception is in volleyball where each player must compete in every match, not every game.

Special Events
Special Events Schedule
Thursday, February 9, 2012 Line up Parade of Athletes .......................................................... 6:15 p.m. Opening Ceremonies .............................................. 7:00 p.m. to 8:30 p.m. Friday, February 10, 2012 Wellness Park .........................................................10:00 a.m. to 4:00 p.m. Athlete Village .......................................................10:00 a.m. to 4:00 p.m. Saturday, February 11, 2012 Wellness Park .........................................................10:00 a.m. to 4:00 p.m. Athlete Village .......................................................10:00 a.m. to 4:00 p.m. Victory Dance ......................................................... 7:00 p.m. to 9:00 p.m. 14

Wellness Park
Wellness Park is a Healthy Athletes event where athletes and Unified partners have an opportunity to receive free health screenings and services in a welcoming and fun environment. This year at Winter Games, health professionals and volunteers will join us and offer their services for our FUNfitness and Fit Feet disciplines. The screenings are tentatively scheduled to run from 10:00 a.m. to 4:00 p.m. on Friday, February 10 and Saturday, February 11 at Highland Mall. Enter Highland Mall at the west entrance with the green awning facing Airport Boulevard; once inside, look for the signs. The final schedule for Wellness Park will be available at registration on Thursday, February 9.

Athlete Village
To get the most out of Winter Games, you and your athletes should attend Athlete Village. There will be a variety of amusements, entertainment and exhibits located at Highland Mall. Enter Highland Mall at the west entrance with the green awning facing Airport Boulevard; once inside, look for the signs. Athlete Village will be open on Friday, February 10 and Saturday, February 11 from 10:00 a.m. to 4:00 p.m. We encourage all teams to visit Athlete Village and enjoy the festivities.

Opening Ceremonies
Opening Ceremonies will be held on Thursday, February 9 at 7:00 p.m. at Round Rock High School; please refer to the venue map for the exact location on campus. This venue is indoors. Entertainment will include music and ceremony such as the singing of the National Anthem and the lighting of the torch during the Law Enforcement Torch Run.

Parade of Athletes
Delegations should arrive at Round Rock High School by no later than 6:15 p.m. The Parade of Athletes will begin promptly at 7:00 p.m. on Thursday, February 9. Delegations will be guided to parking upon arrival and will be directed to the parade area at that time. Make sure that your team representatives are wearing their team colors and have their team banner with them. Any other information will be available at registration.

Victory Dance
The Victory Dance will be held from 7:00 p.m. to 9:00 p.m. on Saturday, February 11 at Round Rock High School. There will be an opportunity to purchase souvenirs, meet athletes, coaches and families from other parts of Texas, and, of course, DANCE.

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Closing Ceremonies
The (symbolic) Closing Ceremonies for the 2012 Winter Games will occur at the Victory Dance on Saturday, February 11. Everyone is invited to attend. The program will consist of entertainment and music, including the departure of the Winter Games flame. Reminder: Competition will continue on Sunday.

Family Activities
The State Family Committee and Adult Outreach Committee will have booths at Athlete Village on Friday and Saturday from 10:00 a.m. to 4:00 p.m. They will offer digital photos, photo buttons, snacks and family registration information. Additionally, the Adult Outreach Committee booth shall offer service information, computer stations, and experts on family/guardian planning will be on site to assist. There will also be State Family Committee and Adult Outreach Committee booths at Victory Dance on Saturday night.

Souvenir Sales
Thursday, February 9 Registration ..................4:30 p.m. to 6:30 p.m. and 8:30 p.m. to 9:30 p.m. Friday, February 10 Bowling at Showplace Lanes ....................................9:00 a.m. to 6:00 p.m. Athlete Village .......................................................10:00 a.m. to 4:00 p.m. Saturday, February 11 Volleyball .................................................................8:00 a.m. to 4:00 p.m. Bowling at Showplace Lanes ....................................9:00 a.m. to 5:00 p.m. Athlete Village .......................................................10:00 a.m. to 4:00 p.m. Victory Dance ......................................................... 7:00 p.m. to 9:00 p.m. Sunday, February 12 Bowling at Showplace Lanes ....................................9:00 a.m. to 2:00 p.m. Venues and times may change as necessary.

Meals and Housing

Meals
Teams are responsible for their meals. Austin has a vast array of dining options. In addition, each of the bowling venues will have food available for purchase at their respective grill/cafe.

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Housing
Delegations will stay in hotels or residences. A preferred hotel list is posted on the SOTX website at www.specialolympicstexas.org. It is recommended that you book rooms immediately if you have not already done so.

Health / Safety Information

Weather Contingency Plan
Weather in Texas is unpredictable. In the unfortunate event that we encounter inclement weather, the Games Organizing Committee and SOTX Director of Sports and Training will be the final authority regarding cancellation or postponement of any phase of the Winter Games. If weather does force any schedule adjustments for the Games or related special events, information concerning postponements or cancellations will be available on our website at www.specialolympicstexas.org, on Facebook at www.facebook.com/SpecialOlympicsTX or by calling 800.876.5646.

Command Center
The Command Center phone will be staffed beginning Thursday, February 9. If any medical emergencies arise, please call the Command Center, so the proper officials can be notified. The Command Center number is 512.922.0945.

Regulations While at the Games

The following items will be prohibited while attending Winter Games. These restrictions apply to all venues and hotels. Violations of any of these regulations will be cause for expulsion from Winter Games. This rule applies to coaches, athletes, and official delegates. Possession of any alcoholic beverages. Possession or use of any narcotic stimulant, depressant, or hallucinogenic drugs without a doctors permission. Possession or use of candles, lanterns, firearms, gasoline or other volatile solutions, explosives, fireworks or other dangerous materials. Possession or use of any electrical heating, cooking, or food preparation appliances. Gambling. Possession of pets or animals. ONLY CERTIFIED ASSISTANCE ANIMALS WILL BE ALLOWED FOR NECESSARY USE BY THE VISUALLY IMPAIRED.

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SECURITY AND SAFETY

The security personnel at the venues are there to help you, your athletes and other participants enjoy the Games safely. Security personnel have communications through the Command Center, with the Games Director and other officials, EMS, and the law enforcement personnel on hand. If you have an emergency or other problem and cant find the help you need, look for a security member. Also, please instruct your athletes, coaches and other members of your team to follow the instructions of the security members for their own safety. SOTX and the host hotels will not be responsible for personal belongings lost or stolen while staying at the hotels.

Lost and Found Athletes

Lost athletes should be escorted to the medical station at each sports venue. The Command Center should be notified immediately.

Lost and Found Possessions

A lost and found center will be located at each venue. Please turn in any items found to this location.

Curfew
All athletes must be in their rooms and chaperoned by 11:00 p.m. Coaches must not leave athletes without qualified adult supervision. Coaches are responsible for the conduct and supervision of their athletes at all times. All coaches are expected to devote 100% of their time to supervising their athletes. Any athlete found unsupervised or involved in disruptive behavior will be disqualified from the Winter Games. Also, the coach of that team may be suspended for a period of up to one year from all SOTX events. Furthermore, the administrators of the sponsoring agency or school will be notified in writing of the inappropriate conduct of the coaches and athletes. Please help us to ensure a safe and enjoyable experience for our athletes.

First Aid
First aid stations will be in operation at all competition and special event sites. Treatment provided at these stations will consist of American Red Cross first aid procedures. NO MEDICATIONS WILL BE DISPENSED. We cannot overemphasize the importance of consumption of water during these Games. Water (not a soft drink) is an essential component of every practice session and event. In the past, there have been cases of heat exhaustion, which relate directly to insufficient liquid intake. Coaches are encouraged to bring thermos jugs or 18

canteens so that water is available at all times. There will be water sources available to refill your containers. Please take advantage of this availability. Coaches are reminded to ensure their athletes have plenty of fluids during the Games. Any athlete or coach who requires medical attention should be taken immediately to one of the first aid stations. From this point, the medical support team will administer appropriate first aid and, if necessary, make arrangements for emergency examination, treatment and/or hospitalization. An EMS unit will be on call during the Games. Do not take an athlete or coach directly to a hospital or seek medical treatment before going to one of the above-mentioned first aid stations. Please keep our medical support team informed of any problems since they are best prepared to handle them. Copies of athlete medical forms should be in the possession of the coach at each designated venue during competition and special events.

Hospital
Brackenridge Hospital will serve as our primary medical facility. All emergencies must first go through the on-site medical team. If an athlete must be transported by ambulance, the coach, parent or guardian of the athlete must accompany the athlete. After treatment, the Director of Sports and Training must be notified of the accident/incident.

Health Checklist
Coaches and parents should use the following checklist for athletes competing in the Winter Games: Medications Each athlete or delegation member should have a complete supply of medications and a schedule indicating exact dosage. Should a delegation member require treatment, the medical staff must have accurate information so that proper treatment may be provided. Personal Health Items All participants should use sunscreen. Everyone burns regardless of skin pigmentation. Diet A balanced diet is essential to the athletes performance at the Games. The diet should contain extra carbohydrates (in the form of starches) and fresh fruit and vegetables whenever possible. Athletes and members of the delegations should be discouraged from eating greasy, fried or fatty foods. Liquids Each athlete should drink extra fluids with meals and at regular intervals at the sports venues. Athletes and members of the delegations should always drink plenty of water. Medic Alert Tags Athletes who have diabetes, epileptic seizures or allergic reactions to medication should wear their Medic Alert tags at all times. 19

Special Medical Problems

The Medical Committee expects coaches to know their athletes needs, and the committee is prepared for medical needs during the Games. The following list contains special medical problems that may occur during an athletic event such as the Winter Games. Muscle Cramps These cramps usually involve the arm, leg or abdominal muscles. Generally, the cramps begin within two hours of vigorous exercise, and often occur during the cool down period. An athlete experiencing muscle cramps should be taken to the nearest first aid station for care. Treatment for muscle cramps consists of fluid replacement with water or a weak salt solution. An athlete who is treated for muscle cramps should have extra rest and plenty of fluids. Epileptic Seizures or Convulsions Most epileptic seizures last two to four minutes. First aid for seizures or convulsions consists of gently protecting the victim from injuring himself and gently turning the victims head to the side so that saliva or vomit drains from the victims mouth. It is important not to force anything into the victims mouth, to call the nearest first aid station or hotel security, and to not leave the victim alone. Sunburn Serious sunburns can result from constant exposure to the sun. Protect the athletes and yourselves. Even on cloudy days, burning rays can cause damage to a persons skin. Use a sunscreen with SPF 15 or higher. The higher the SPF number, the greater the protection provided. Apply 30 minutes prior to sun exposure. Heat Exhaustion A more serious heat-related illness than muscle cramps, and is characterized by physical weakness, light headedness, confusion, nausea, and cramping. Body temperature is usually normal or slightly elevated. Any athlete who has been exposed to heat and just doesnt feel well may be suffering from heat exhaustion. Treatment of heat exhaustion consists of moving the athlete to a cool environment, allowing the athlete to rest and fluid replacement. Heat Stroke Heat stroke is caused by the bodys inability to dispense of heat properly under existing environmental conditions. This condition causes an athletes body temperature to rise quickly to intolerable levels (106 F). Symptoms of heat stroke are similar to those of heat exhaustion and may include delirium, coma and seizure activity. A victim of heat stroke ceases to sweat and develops goose flesh. Treatment for heat stroke consists of rapid cooling in an ice bath and immediate hospitalization. The Medical Committee feels coaches should be aware that the following predisposing factors will make heat-related illness more likely to occur: Illness Illnesses which make a person more susceptible to heat illnesses are diabetes, heart disease, high blood pressure and thyroid gland diseases. Medications Medications which make a person less tolerant of the heat include tranquilizers, antidepressants, diuretics, sedatives and thyroid drugs. 20

 Age Young children and the elderly are more prone to heat illnesses than teens and middle age people.

Water Safety
All Special Olympics aquatics training, competition and recreational sessions shall be conducted in accordance with basic safety practices as specified in the Sports Rules Book, section C of the aquatics section. In brief, this policy specifies that in all swimming activities, there must be a certified lifeguard on duty while athletes are in the water. This policy is in place for training and competition as well as recreational aquatic activities, including any swimming after competition back at the hotel pool. Each delegation must review, sign and turn in the Recreational Aquatics Release Form included in your packet prior to or at registration. Coaches, parents, and volunteers need to know how important this policy is to the health and safety of our Special Olympics athletes.

Insurance and Incident Reporting

SOTX and SOI are interested in identifying the causes of injuries and accidents so that preventative actions may be taken to reduce or eliminate potential dangers. Part of this process is the reporting of all injuries or potential injuries on the incident report forms. An incident report form (Special Olympics First Report of Accident/Incident) must be completed in its entirety for each occurrence of a physical accident or incident that may result in injury to an athlete, coach, volunteer, spectator or physical property damage. The incident report form is available from the area director or responsible SOTX staff person at all Special Olympics Texas functions, competitions or training activities.

Procedure
The incident report form must be reviewed and signed by a SOTX staff person verifying that the incident occurred as reported. The form is submitted to the area office, faxed to the SOTX insurance carrier and faxed to the chapter risk insurance manager, Kathy McClain, at 512.835.7756. She can be reached by phone at 512.491.2933. The incident report form must be completed even if no medical treatment is required. If the incident results in an injury and medical costs are incurred, a Special Olympics claim form will be forwarded by the insurance company directly to the injured party. Claim forms will not be accepted by the insurance company without a completed incident report. If the incident involves a vehicle that is being used on official SOTX business, then the Special Olympics Automobile Loss Report is also required to be completed in its entirety. 21

Accident Insurance Coverage

Special Olympics provides secondary insurance coverage in the event of accidental injury that necessitates medical attention during a Special Olympics event. Persons insured under the policy are all members of Special Olympics, Inc. and Special Olympics programs, collectively and independently, including participants, officials, coaches, chaperones, supervisors and other volunteers whose names are on file with the policy holder. Special Olympics coverage is secondary, meaning that claims are only considered after payment by any other insurance coverage. The athlete, coach, volunteer, spectator or damaged property owner must first submit all medical bills to their own accident insurance company. If unpaid balances remain after processing by the primary insurance company, a claim may be submitted through Special Olympics insurance. If the injured party does not have any other insurance coverage, the claim initially may be submitted to Special Olympics insurance. If, on account of injuries suffered while participating in a Special Olympics event and within 60 days from the date of the accident, the insured shall require medical or surgical treatment, including hospitalization and the services of registered nurses or licensed nurses, but excluding dental care, the insurance company will pay the actual costs thereof in excess of the deductible amount (if any), but not more than the stated maximum medical indemnity, $10,000, incurred within one year from the date of the first such treatment. Coverage is provided for fainting, heat stroke and exhaustion, and any accident where epilepsy or a seizure may be a contributing factor. Coverage is also provided for ambulance service. No medical indemnity shall be payable on account of expenses incurred for eyeglasses, including prescriptions thereof. With respect to dental care, the insurance company will pay the actual cost in excess of the deductible amount (if any), but not more than $10,000, incurred within one year from the date of accident for dental care required on account of injury to or loss of natural teeth resulting from such injuries, including replacement of such teeth, but excluding dental x-rays, provided the aggregate payment of medical, surgical and dental treatment required on account of all injuries resulting from one accident shall not exceed the maximum medical indemnity, $10,000. The insurance under this policy shall not apply: to the cost of medical or surgical treatment or nursing service rendered by any person employed or retained by the policy holder to any loss by (1) abdominal hernia, however caused; (2) bacterial infections (except pyrogenic infections that occur with and through an accidental cut or wound); (3) any form of disease; (4) war or any act of war, whether declared or not; (5) intentionally self-inflicted injury or suicide; (6) injuries covered under any workers compensation act or similar law.

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Claims Filing Procedure

To submit a claim to Special Olympics insurance: Complete the Special Olympics incident report form and deliver the form to the appropriate area director as soon as possible. (If the incident involves a vehicle, then the Automobile Loss Report must also be completed.) A Special Olympics incident report must be on file with the insurance company in order for a claim to be processed. If medical treatment is necessary, please notify the appropriate area director as soon as possible. File all claims with the primary insurance carrier, the injured partys regular insurance. During area, regional and chapter events, the medical information for each athlete will be available at the site of competition. This information, attached to all entry forms, will facilitate the process of completing the incident report and will assist emergency personnel in providing the proper treatment. It is the coachs responsibility to obtain this information from the event or meet director in case of an emergency.

Media Relations
As coaches, it is extremely important that you share the stories of your athletes, families and volunteers with the SOTX Communications staff, so the media can best be directed to the stories of Winter Games. As with any competition, this opportunity can help to provide specific story ideas to local media outlets. The SOTX staff will pitch stories to various media outlets focusing on the Austin area, but also including regional media. Please share story ideas with: Communications Department 7715 Chevy Chase Dr., Suite 120 Austin, TX 78752 512.835.9873 phone; 512.835.7756 fax communications@sotx.org We also welcome CDs of high resolution (300 dpi) images of your best of shots from chapter Games. By signing the Athlete Enrollment/Medical Release Form, athletes have granted permission to have his/her likeness videotaped or photographed.

Winter Games Torch

The Torch is a newsletter that will be available at registration on Thursday, February 9 and at venues on Saturday, February 11 and Sunday, February 12. This publication features stories from the Winter Games events and competitions, as well as a schedule of events. 23

NUMBERS YOU NEED TO KNOW

Police
Emergency ........................................................................................... 911 Non-Emergency................................................................... 512.974.5000

Hospital
Brackenridge Hospital .......................................................... 512.324.7000 601 East 15th Street Austin, TX 78701

Team Registration
Round Rock High School .................................................... 512.464.6000 300 North Lake Creek Drive Round Rock, TX 78681

Command Center (24 Hours) .......................... 512.922.0945

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Command Center (24 Hours): 512.922.0945

Thank you
OfFIcial Partners and Winter Games Co-Sponsors:

GOLD MEDAL SPONSOR:

SILVER MEDAL SPONSOR:

BRONZE MEDAL SPONSORS::

Special Olympics Texas 7715 Chevy Chase Drive, Suite 120, Austin, TX 78752 1.800.876.5646 Check out our updated website: www.specialolympicstexas.org Like us on Facebook: facebook.com/specialolympicstx Follow us on Twitter: twitter.com/SOTexas