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P E S Institute of Technology

Department of Information Science & Engineering

2011

Self Assessment Report (SAR)

for NBA Accreditation

of

Undergraduate Program

in

Information Science & Engineering

PES INSTITUTE OF TECHNOLOGY

100 Feet Ring Road, Banashankari III Stage,

BANGALORE-560085

100 Feet Ring Road, Banashankari III Stage, BANGALORE-560085 National Board of Accreditation New Delhi, India January,

National Board of Accreditation

New Delhi, India

January, 2011

P E S Institute of Technology

Department of Information Science & Engineering

2011

INDEX SHEET

SL

CONTENTS

PAGE

NO.

NO.

1.

Declaration

3

2.

PART I - INSTITUTIONAL SUMMARY (Criteria I and II)

4 to 87

3.

PART II - Department / Programme Summary (Criteria III to

88 to 110

VIII)

4.

PART III - Curriculum, Syllabi, PEOS and Outcomes

111

 

Annexure 1 Latest NBA Accreditation Copy

 
 

Annexure 2 Professional Activities Detail

 
 

Annexure 3 List of Five Best and Average Projects

 
 

Annexure 4 Faculty Details

 
 

Annexure 5 Faculty Publication Details

 
 

Annexure 6 Faculty R & D and Consultancy Details

 
 

Annexure 7 Facilities and Technical Support Details

 
 

Annexure 8 Continuing Education and New Facility Details

 
 

Annexure 9 Overall Improvements Details

 
 

Annexure 10 Curriculum Details

 
 

Annexure 11 List all the course modules

 
 

Annexure 12 Course objectives and mapping

 
 

Annexure 13 Faculty Expertise Details

 
 

Annexure 14 Calendar of Events

 

P E S Institute of Technology

Department of Information Science & Engineering

2011

DECLARATION

This Self Assessment Report (SAR) is prepared for Current Academic Year 2011- 2012 and Current Financial Year 2010-2011 on behalf of us by the team headed by the Principal/Director/Vice Chancellor of the Institution. I certify that the information provided in this SAR is extracted from the records and to the best of our knowledge, is correct and complete

I understand that any false statement/information of consequence may lead to the rejection of the application for accreditation for a period of two or more years. I also understand that the National Board of Accreditation (NBA) or its subcommittee will have the right to decide on the basis of the submitted SAR whether the Institution should be considered for an accreditation visit.

If the information of consequence was found to be wrong during the visit or subsequent to grant of accreditation, NBA has right to withdraw the accreditation granted, if any, and no accreditation will be allowed for a period of two years or more.

Name, Designation and Seal of the Chairman Governing Council of the Institute with signature

Place: Bangalore Date:

P E S Institute of Technology

Department of Information Science & Engineering

2011

Evaluators’

 

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PART I

INSTITUTIONAL SUMMARY

(Criteria I and II)

I.0.1. College/ Institution/University Name and Address:

PES Institute of Technology, 100 Feet Ring Road, Banashankari III Stage,

Bangalore-560085.

I.0.2. Name, designation, telephone numbers and e-mail id of the contact person for

NBA:

Dr.K.N.Balasubramanya Murthy, Principal & Director Ph:(080)26724781, 82, 83,

Fax:(080)26720886

principal@pes.edu

I.0.3. History of the College / Institution (including dates of introduction and no. of

seats of various program of study along with NBA accreditation, if any), in

tabular form:

Established in 1988 as the first engineering college under the Peoples Education Society, PES Institute of Technology [PESIT] is a premier institution with a vision to create a professionally superior and ethically strong global manpower. PESIT today is a brand by itself, providing the best quality education and is one of the most sought after names among students and parents in the country. PESIT has been consistently getting high order results and university ranks. Carrying on its mission of reaching out education to a much larger number of students and committed to an exemplary degree of social obligation, PESIT has initiated several programs such as free engineering education to the rural Kannada medium students, Community Development Program (CDP), adoption of government schools, providing them with furniture and many other facilities, environment-protection through adoption of public parks, Shiksha Kalpa a forum that extends financial assistance to the needy students. PESIT has been upward of 90% level in exam results with a huge number of students earning Distinctions (>=70%). A special ceremony is organized during every semester to honour the meritorious students. In line with its commitment to help the needy students, PESIT issues Scholarships

P E S Institute of Technology

Department of Information Science & Engineering

2011

Evaluators’

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cheques ensuring free engineering education for 10 needy students with rural background. Under Graduate Courses:

   

Intake Fixed

Year of

Sl. No.

Course

by

Government

Establishment

1

Mechanical Engineering

120

1988

2

Electronics and Communication Engineering

120

1988

3

Computer Science &Engineering

120

1988

4

Information Science& Engineering

120

1998

5

Telecommunication Engineering

120

1999

6

Biotechnology

120

2002

7

Electrical and Electronics Engineering

120

2006

 

Total

840

 

Post Graduate Courses:

   

Intake Fixed

Year of

Sl. No

Course

by

Government

Establishment

1.

Master of Business Administration

180

1997

2.

Master of Computer Applications

120

1997

 

M. Tech

3.

Manufacturing Science &Engineering

18

2006

4.

VLSI Design& Embedded Systems

18

2006

5.

Computer Network Engineering

18

2006

6.

Digital Electronics& Communication Systems

18

2007

7.

Automotive Engineering

18

2008

8.

Software Engineering

18

2010

9.

Bioinformatics

18

2010

P E S Institute of Technology

Department of Information Science & Engineering

2011

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I.0.4. Ownership Status: Govt. (Central/State) / Trust / Society (Govt. / NGO / Private) / Private/ Other (specify) Society (Private)

I.0.5.

Financial

Status:

Govt.(Central/State)

/

Grants-in-aid

/

Not-for-profit

/

Private-Self financing / Other(specify) Private-Self financing

I.0.6. Nature of Trust / Society: Registered Public Society

List other Institutes/colleges run by the Trust/Society

INSTITUTIONS IN PES GROUP

#

Institution

Established in

1

PES College of Science & Commerce

1973

2

PES Institute of Pharmacy

1982

3

PES Polytechnic

1983

4

PES College of Pharmacy

1986

5

PES Institute of Technology

1988

6

PES College of Business Management

1994

7

PES Institute of Hotel Management

1994

8

PES Institute of Technology- MBA

1997

9

PES Institute of Technology- MCA

1997

10

PES Institute of Medical Science & Research

2002

11

PES College of Education

2004

12

PES School of Engineering

2005

P E S Institute of Technology

Department of Information Science & Engineering

2011

I.0.7. External Sources of Funds:

Evaluators’

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CFY

CFY m1

CFY m2

Name of the External Source

2010-11

2009-10

2008-09

NA

--

---

---

I.0.8. Internally Acquired Funds: ( In Lakhs of Rs. )

 

CFY

CFY m1

CFY m2

Name of the Internal Source

(Budgeted)

2009-10

2008-09

2010-11

Students Fee

2600

2504

2399

Others

260

261

176

I.0.9. Scholarships or any financial assistance provided to students? YES

if provided, basis of scholarship/assistance : Merit/Parent’s limited income/other

# Assistance[MRD merit scholarships]

Others [Free education]

310 Amount 15.50 L

4.05 L

19

Amount

in CFY

# Assistance[MRD merit scholarships]

Others [Free education]

98 Amount 4.90 L in CFY minus 1

4.65 L

23

Amount

# Assistance[MRD merit scholarships]

Others [Free education]

238 Amount 11.90 L in CFY minus 2

5.20 L

21

Amount

I.0.10. Basis/examination for admission to the engineering college:

All India entrance / State level entrance / University entrance / 12 th level /

other (specify) CET/COMED-K/AIEEE/JEE.

I.0.11. Total No. of Engineering Students

Total No. of Other Students, if any

 

Boys

606 + 311

866 + 444

Girls

260 + 133

Boys NA

NA

Girls NA

I.0.12. Total No. of Employees 544

Male

345

Female

199

P E S Institute of Technology

Department of Information Science & Engineering

2011

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I.0.13. Minimum and maximum number of faculty and staff on roll, in the Engineering College/Institute/Faculty, during the CAY and the previous CAYs (1 st July to 30 th June):

Item

CAY

CAY minus 1

Cay minus 2

2010-11

2009-10

2008-09

Min

Max

Min

Max

Min

Max

Teaching

faculty

           

in the

165

196

161

181

147

174

Department

Teaching

faculty

           

in

26

31

26

27

24

27

Science

&

Humanities

Non-teaching staff

228

241

200

230

196

241

Criterion I: Organization & Governance, Resources, Institutional Support,

Development & Planning

I-I.1

facility (30)

Campus

infrastructure

and

I-I.1.1

infrastructure (5)

Land,

built

up

area

and

-

available

A.

Physical

resources

for

with

this

college

other

colleges in this campus,

if any

B.

Exclusive

Shared

Land

Land

academic

11.50 acres Built

up floor space

-0-

acres

Built up floor space

57107

sqm

-0-

sqm

I-I.1.2 Maintenance of academic infrastructure and facilities (5)

Distinct Features:

Maintenance cell is in place to take care of civil, electrical and furnitureinfrastructure and facilities (5) Distinct Features: routine check-ups and repairs. Schedule of routine

routine check-ups and repairs.

Schedule of routine inspection and check-ups is prepared.electrical and furniture routine check-ups and repairs. Ver. June 2009 NBA Accreditation of UG Engineering Program

P E S Institute of Technology

Department of Information Science & Engineering

2011

Central complaint register is maintained [Problem Change Management System].

Central complaint register is maintained [Problem Change Management System].

Evaluators’

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Minor repairs are carried out by in-house staff. Electrical Staff: 05 Workshop Staff: 06 Plumber: 04 05 Workshop Staff: 06 Plumber: 04

Major repairs are outsourced.Electrical Staff: 05 Workshop Staff: 06 Plumber: 04 Maintenance cell meets once a month to take

Maintenance cell meets once a month to take review and discuss any major problems.Staff: 06 Plumber: 04 Major repairs are outsourced. Routine cleaning of premises including toilet blocks by

Routine cleaning of premises including toilet blocks by contract labors.once a month to take review and discuss any major problems. Routine cleaning of water tanks,

Routine cleaning of water tanks, coolers and filters is carried out as per schedule.of premises including toilet blocks by contract labors. I-I.1.3 Ambience, green cover, water harvesting, environment

I-I.1.3 Ambience, green cover, water harvesting, environment preservation etc. (5) Distinct Features:

Ambience:

Academic ambience is enhanced by modern furniture, improved infrastructure & state of the art facilities in classrooms and laboratories.preservation etc. (5) Distinct Features: Ambience: Dress code for students. Library and laboratory facility is

Dress code for students.state of the art facilities in classrooms and laboratories. Library and laboratory facility is made available

Library and laboratory facility is made available after college hours and on holidays.in classrooms and laboratories. Dress code for students. Internet facility is available 24 hrs with Wi-Fi

Internet facility is available 24 hrs with Wi-Fi points.is made available after college hours and on holidays. Study room facility with power back-up is

Study room facility with power back-up is available round the clock during examination period.Internet facility is available 24 hrs with Wi-Fi points. Green cover: Green cover within institute is

Green cover:

Green cover within institute is enhanced by arranging tree plantations on various occasions like birthdays and national festivalsround the clock during examination period. Green cover: No. of Trees in the college campus: 125

No. of Trees in the college campus: 125 125

No. of Shrubs: 200 : 200

Number of species in campus: 82 82

Water harvesting:

Ground water collection and diversion towards soak pits.: 200 Number of species in campus: 82 Water harvesting: Organization of awareness program on water

Organization of awareness program on water harvesting for students.Ground water collection and diversion towards soak pits. Ver. June 2009 NBA Accreditation of UG Engineering

Ver. June 2009

NBA Accreditation of UG Engineering Program

Page 9 of 193 pages

P E S Institute of Technology

Department of Information Science & Engineering

2011

Environment preservation:

Evaluators’

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Gardeners under supervision of experienced Garden supervisor are in place for taking care of plants.2011 Environment preservation: Evaluators’ Space Sufficient water is made available through bore well and

Sufficient water is made available through bore well and separate water supply scheme.Garden supervisor are in place for taking care of plants. Segregated solid waste management system is

Segregated solid waste management system is in place.through bore well and separate water supply scheme. Waste papers are supplied to proper agencies for

Waste papers are supplied to proper agencies for recycling.Segregated solid waste management system is in place. Solar water heating system is installed in the

Solar water heating system is installed in the student hostels.Waste papers are supplied to proper agencies for recycling. I-I.1.4 Hostel (Boys and girls) (5) Hostel

I-I.1.4 Hostel (Boys and girls) (5)

Hostel for Boys

Yes

# of Rooms 485

Exclusive/Shared/Rented - Exclusive

# of accommodated students 1010

# in waiting Nil

Hostel for Girls? Yes

Exclusive/Shared/Rented-

Rented

#

of Rooms 216

# of accommodated students 447

# in waiting Nil

 

Hostel

Carpet

Number of Rooms

Rooms

Area/Room

Girls 4/Room

26.82

29

Girls 3/Room

22.76

117

Girls 2/Room

14.05

34

Girls 1/Room

6.5

36

Boys 3/Room

28

153

Boys 3/Room

42.27

40

Boys 2/Room

15.61

81

Boys 2/Room

12.85

39

Boys 1/Room

7.58

172

P E S Institute of Technology

Department of Information Science & Engineering

2011

I-I.1.5 Transportation facility and canteen (5)

Transport

Yes

# of Buses 11

Canteen

Yes

# of Canteens 3

Exclusive/State-transport - Exclusive

Facility availed by

Sitting space 432 sq.m

Students and staff

Daily Usage 432 sq.m

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I-I.1.6 Electricity, power backup, telecom, water etc (5) (Specific details in respect of installed capacity, service points for distribution, water purification etc.)

Electricity:

Electric supply of 440 Volt, 3Phase, AC is available with 04 connections from KPTCLfor distribution, water purification etc.) Electricity: Total Sanctioned Load: 900 KVA Distribution – Separate

Total Sanctioned Load: 900 KVAVolt, 3Phase, AC is available with 04 connections from KPTCL Distribution – Separate feeder for each

Distribution – Separate feeder for each department and hostel Separate feeder for each department and hostel

Power back-up:

Stand-by supply: 04 DG sets are usedfeeder for each department and hostel Power back-up: DG Set Capacity: 40 KVA and 15 KVA,

DG Set Capacity: 40 KVA and 15 KVA, Total:55 KVAhostel Power back-up: Stand-by supply: 04 DG sets are used Power back-up through UPS for computer

Power back-up through UPS for computer systemsare used DG Set Capacity: 40 KVA and 15 KVA, Total:55 KVA Telecom : EPABX system

Telecom:

EPABX system is installed to provide intercom connection to each faculty.KVA Power back-up through UPS for computer systems Telecom : BSNL telephone connections: 10 Fax: 02

BSNL telephone connections: 10is installed to provide intercom connection to each faculty. Fax: 02 External calls can be diverted

Fax: 02connection to each faculty. BSNL telephone connections: 10 External calls can be diverted to individual faculty

External calls can be diverted to individual faculty through EPABX.to each faculty. BSNL telephone connections: 10 Fax: 02 Internet access in faculty cabins/Labs/Class rooms/WiFi in

Internet access in faculty cabins/Labs/Class rooms/WiFi in all buildings.calls can be diverted to individual faculty through EPABX. Source of water supply to campus: 05

Source of water supply to campus:

05 bore wells in campusin all buildings. Source of water supply to campus: Ver. June 2009 NBA Accreditation of UG

Ver. June 2009

NBA Accreditation of UG Engineering Program

Page 11 of 193 pages

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P E S Institute of Technology

Department of Information Science & Engineering

2011

Water supply scheme from BWSSB

Drinking water – mineral water dispensers in all the building is provided [Outsourced]. mineral water dispensers in all the building is provided [Outsourced].

Water storage facilities: Overhead and Underground: Total Capacity: > 1.5 lakhs Litersdispensers in all the building is provided [Outsourced]. I-I.2 Organization, governance and transparency (20)

I-I.2 Organization, governance and transparency (20)

Governance is the key activity that connects between the management, staff, students and the community. We believe it should be effective, efficient and economical in execution of its duties. We support modern governance and proper administration and believe these should be carried out in a way that actively acknowledges diversity, that is respectful of identity and serious belief and that reflects balance. PESIT has a governing body in place wherein the members are drawn from distinguished cross-sections of the society as shown in Table below.

P E S Institute of Technology

Department of Information Science & Engineering

2011

GOVERNING BODY MEMBERS

Evaluators’

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#

 

Name of the Member with Address

 

Profession

Designation

1.

Prof M R Doreswamy Founder Secretary, PES Group of Institutions Bangalore

Educationist, Social Worker, MLC, Government of Karnataka

Chairman

2.

Prof D Jawahar Chief Executive Officer, PES Institute of Technology, Bangalore

Chief Executive Officer PES Institutions

Member

3.

Prof Ajoy Kumar Chief Operating Officer, PES Institute of Technology, Bangalore

Chief Operating Officer PES Institutions

Member

 

Sri

Ashok K Dogra

   

Financial Adviser, University Grants Commission, New Delhi.

Financial Adviser UGC

 

UGC

4.

Nominee

 

Prof H U Talawar

   

5.

Director of Technical Education Government of Karnataka

State Govt. Nominee

 

Member

 

Dr

K G Rangaraju

   

6.

Former Deputy Director, IIT-R,

102, Rajalakshmi Apts, 24 th Main,

Former Deputy Director IIT-R

VTU

Nominee

VI

Phase, J P Nagar,

Bangalore 560 078

 

Regional Officer AICTE, SW RO

   

7.

Bangalore University Campus P K Block, Palace Road, Bangalore 560 009

Regional Officer AICTE

 

Member

8.

Prof J Surya Prasad Principal & Director, PES School of Engineering Bangalore

Principal & Director PES School of Engineering

Member

9.

Prof M V Satyanarayana Director, PES Degree College Hanumanthnagar, Bangalore

Director PES Degree College.

 

Member

 

Prof T R Seetharam Department of Mechanical

   

10.

Engineering, PES Institute of Technology, Bangalore

Chair

Engineering

Professor-

Thermal

Member

P E S Institute of Technology

Department of Information Science & Engineering

2011

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#

Name of the Member with Address

Profession

 

Designation

 

Dr K S Sridhar Department of Mechanical

Dean

(Training

&

 

11

Engineering, PES Institute of Technology, Bangalore

Placement)

Member

PESIT

 

Dr V Shyam Director-Technology, Philips

   

12.

Health Care Innovation Campus Manyatha Tech Park Nagavara, Bangalore 560 045

Director-Philips

 

Member

 

Dr K N Balasubramanya Murthy Principal & Director PES Institute of Technology Bangalore 560 085

Principal & Director PES Institute of Technology

Member

13.

Secretary

I-I.2.1 Governing body, administrative setup and functions of various bodies (5)

(List Governing, Senate and all other Academic and Administrative bodies, their

memberships, functions and responsibilities, relation of the members of the

members of such bodies with the principal owner of the college/institute, frequency

of the meetings and attendance therein, in tabular form. A few sampler minutes of

the meetings and action taken reports should be annexed.)

We at PESIT believe in totally different kind of work culture. Basically it aims at love

and affection to each and every stake-holder of the institute. Being certified by ISO

9001:2000, PESIT follows the complete ISO terminology to the fullest extent in its day-

to-day life. In particular the concept of process owners, which facilitates a perfect

decentralization of activities and delegation of authorities, has proven itself to be a key

concept in the success achieved by the institute on different counts. The working

methodology basically focuses on student, which is the dearest and least responsible

element of the system. Involvement of each and everyone in the decision-making and the

transparency associated therein also form the important features of the work culture. The

institute functions with perfect decentralized administration as depicted in Figure 1 that

has complete transparency in the decision making process. Institute follows the concept

of process owners as emerged from the ISO terminology.

P E S Institute of Technology

Department of Information Science & Engineering

2011

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Science & Engineering 2011 Evaluators’ Space Figure 1. Organizational Chart Ver. June 2009 NBA

Figure 1. Organizational Chart

P E S Institute of Technology

Department of Information Science & Engineering

2011

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I-I.2.2 Defined rules, procedures, recruitment and promotional policies etc (5) (List of the published rules, policies and procedures, year of publications, awareness among the employees/students, availability on web etc.)

Functions of Key Administrative Positions:

The functions of various key positions are depicted in Table below.

PLANNING AND EVALUATION COMMITTEE

 

1

Prof.D.Jawahar

Chief Executive Officer

Chairman

2

Dr. K.N.Balasubramanya Murthy

Principal and Director

Member

3

Prof. Ajoy Kumar

Chief Operating Officer & Member - Governing Body

Member

4

Dr. Kavi Mahesh

Professor, Department of Computer Science & Engineering

Member

5

Dr. Koshy George

Professor

,

Department

Convener

of

Telecommunication

Engineering

 

Goal: The purpose of Planning and Evaluation Committee is to plan and evaluate programs and services and to make recommendations accordingly to the Governing Body

of the institute (PESIT). Plan Fiscal and Budget and Policy and to strengthen collaboration and a shared vision between the Institute and the Department, as both work to implement a system to improve and support quality Institute-wide and to offer an array of high quality, comprehensive, and affordable programs designed to meet the diverse and individual needs. Activities: activities may include but are not limited to-

1. Review the Plan of Service and the Bye-Laws and other policies regularly;

2. Review MOUs

3. Review the annual budget and make recommendation to Governing Council;

4. Develop and suggest new programs and services and submit such ideas and suggestions to the Governing Council;

5. Evaluate programs and services;

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6. Address such other issues as from time to time may be referred to the committee;

7. Recommend a plan of action based on the recommendations of the college

advisory board.

Roles and Responsibilities of Planning and Evaluation Committee:

1. Reviews contractual, legal and or operational issues with the Chief Executive Officer (CEO).

2. Serves as a sounding board for new programs, policies, or initiatives that may come before Advisory Board, as may be determined by the P&E.

3. Monitors the implementation of the Institute‟s multi-year Strategic Plan.

4. The P&E generally meets four times in a year duration

GRIEVANCE APPEAL COMMITTEE

 

1

Dr. K.N.Balasubramanya Murthy

Principal

and

Chairman

Director

2

Dr. R.V.Iyer

Assistant

Professor

Convener

Physics

3

Prof.Ajoy Kumar

Chief Operating Officer & Member - Governing Body

Member

4

Mr. Sharanabasappa S Patil

Professor,

Member

Mechanical

Engineering

5

Dr.Keshavan.B.K

HOD

Electrical

Member

Engineering

&

Dean-Evaluation

Goal: The Grievance Appeal Committee shall be responsible for collective agreement dealing with grievances.

Activities: PESIT is committed to providing a harmonious, fair and just learning environment by ensuring that students and staff have access to processes that allow for appeals, complaints and grievances to be resolved.

P E S Institute of Technology

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Student and staff grievance resolution processes seek to facilitate the informal resolution of grievances as close as possible to the source of student dissatisfaction, though there will be instances when either students may choose to lodge a formal appeal or a grievance needs to go to a higher authority for resolution. PESIT approach to student grievance resolution emphasizes:

Fairness and impartialityPESIT approach to student grievance resolution emphasizes: The handling of grievances informally where possible The

The handling of grievances informally where possiblegrievance resolution emphasizes: Fairness and impartiality The principles of natural justice and procedural fairness

The principles of natural justice and procedural fairnessThe handling of grievances informally where possible Effective, reciprocal communication and feedback Resolution

Effective, reciprocal communication and feedback Resolution of grievances as early as possible and as close as possible to the source of dissatisfaction. Role and Responsibilities of the Grievance Appeal Committee (GAC) Role and Responsibilities of the Grievance Appeal Committee (GAC)

1. Student Appeals Committee shall hear complaints and appeals arising from the policies on:

Evaluation and assessmenthear complaints and appeals arising from the policies on: Academic programs Student progress Appeals arising from

Academic programsarising from the policies on: Evaluation and assessment Student progress Appeals arising from higher degree research

Student progressthe policies on: Evaluation and assessment Academic programs Appeals arising from higher degree research studies. Student

Appeals arising from higher degree research studies.Evaluation and assessment Academic programs Student progress Student admission Breaches of academic integrity Problems

Student admissionAppeals arising from higher degree research studies. Breaches of academic integrity Problems arising in the

Breaches of academic integrityfrom higher degree research studies. Student admission Problems arising in the context of their association with

Problems arising in the context of their association with the institute, including those involving faculty misconduct in an instructional settingstudies. Student admission Breaches of academic integrity Administrative operations or decisions relating to academic

Administrative operations or decisions relating to academic matters.involving faculty misconduct in an instructional setting Other policies, not listed above, which provide for scope

Other policies, not listed above, which provide for scope to the Grievance Appeals Committee.operations or decisions relating to academic matters. 2. Jurisdiction: The committee is charged with hearing

2. Jurisdiction: The committee is charged with hearing those student grievances related to faculty misconduct in the performance of his or her duties in an instructional setting. It should be understood, however, that certain cases do not fall under the jurisdiction GAC, but are subject to special investigatory procedures: cases involving sexual harassment or sexual misconduct; cases involving discrimination on the basis of race, color, age, national origin, religion,

P E S Institute of Technology

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gender, sexual orientation, disability, or any other protected status; and cases involving allegations of fraud or plagiarism in research.

3. The grievance once received, the convener shall be responsible for the distribution of a copy of the grievance to the other members of the Grievance Appeal Committee.

4. Investigating a Potential Grievance: The duty of GAC is to provide fair representation for all of its members. The Committee Member appointed to investigate a potential grievance shall investigate the grievance and report the results of the investigation to the Grievance Committee, along with a recommendation. At all stages in the handing of a potential grievance, the Grievance Committee and members undertake to maintain a policy of confidentiality and assess the grievance fairly, without discrimination, and in a non arbitrary fashion. Depending on the circumstances and seriousness of the grievance, the investigation shall include:

(i)

At least one meeting with the aggrieved member to determine all relevant facts and secure all relevant documentation. The investigating Grievance Committee member shall interview or attempt to interview any relevant witnesses to the facts of the grievance.

(ii)

During the course of the investigation, the investigator will maintain careful notes of interviews with the aggrieved member and relevant witnesses.

(iii)

Fostering intellectual inquiry in a climate of academic freedom and integrity. Its members, students and faculty alike, are expected to uphold these principles and exhibit tolerance and respect for others.

(iv)

In addition to the written statements and testimony of the student and the faculty member, the Committee may collect and consider any information it deems relevant and hear from anyone it deems to have relevant information. Both the student and faculty member may suggest the names of persons with relevant information, but the Committee makes the final decision about whom to interview.

(v)

The proceedings and the Committee's deliberations shall be confidential and not open to the public.

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5. Timeframe for Committee Proceedings, Its Report and the Decision:

The Committee shall make every effort to address requests for reviews during the monthly meeting after they have been submitted and to inform students of its decision within 10 working days thereafter. (the Committee meets only once monthly.)

Grievance Officer Fact Sheet

A. Who is complaining or grieving?

a. Name

b. Department

c. Phone

d. E-Mail

e. Faculty

f. Home address and telephone

g. Name of Dean and Chairperson

B. What is the Complaint or Grievance

C. Dates of Event or Acts of Omission

D. Place of Event

E. List of all interviews with date and times. Notes from all interviews will become part

of the official file.

F. List of all relevant documentation in the official file of the complaint/grievance

Signature of the Grievance Committee Member Signature of the Griever Date Recommendation to GAC Grievance Accepted or not by GAC

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EXAMINATION COMMITTEE

   

1

Prof.D.Jawahar

Chief Executive Officer

Chairman

2

Dr. K.N.Balasubramanya Murthy

Principal and Director

Member

3

Prof. Nitin V.Pujari

Dean Continuing Education

Member

4

Dr. J. Suryaprasad

Member

of

Governing

Member

Body

5

Prof. V.Krishnamurthy

Dean-Academic affairs

Convener

Goal: Planning, conducting examination events and management of evaluation and result

declaration

Activities:

Ensuring syllabus coverage with respect to time according to course informationmanagement of evaluation and result declaration Activities: Planning and conducting exam events (CIE, SEE, Project

Planning and conducting exam events (CIE, SEE, Project Presentation evaluation,with respect to time according to course information etc.) Ratifying Board of examiners (internal and external)

etc.)

Ratifying Board of examiners (internal and external)events (CIE, SEE, Project Presentation evaluation, etc.) Monitoring the question paper setting process, evaluation

Monitoring the question paper setting process, evaluation process, tabulation andetc.) Ratifying Board of examiners (internal and external) grade deduction including result declaration processes.

grade deduction including result declaration processes.

Ratifying I and X Grades, semester-wiseand grade deduction including result declaration processes. Providing guidelines to cut-off points, bands to facilitate

Providing guidelines to cut-off points, bands to facilitate calculation of gradesprocesses. Ratifying I and X Grades, semester-wise Redress appeals related to results and grades Statistical

Redress appeals related to results and gradesto cut-off points, bands to facilitate calculation of grades Statistical analysis of results Framing and prescription

Statistical analysis of resultsof grades Redress appeals related to results and grades Framing and prescription of performance evaluation policy

Framing and prescription of performance evaluation policyto results and grades Statistical analysis of results Ratification of decisions of IMPRC Ensuring communication of

Ratification of decisions of IMPRCFraming and prescription of performance evaluation policy Ensuring communication of definitions, amendments and

Ensuring communication of definitions, amendments and updates to students andevaluation policy Ratification of decisions of IMPRC faculty, exam relating to mattes well in-time. Ensuring

faculty, exam relating to mattes well in-time.

Ensuring minimal deviations/departures from laid out procedures with respect tostudents and faculty, exam relating to mattes well in-time. duties of all personnel involved in exam

duties of all personnel involved in exam duties

Convener to conduct a minimum of 4 meetings per semester forrespect to duties of all personnel involved in exam duties appraisals/ratifications/discussion of exam policy matters

appraisals/ratifications/discussion of exam policy matters

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Role and Responsibilities of Exam Committee

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The specific roles and responsibilities related to assessment presented below are complementary to those outlined in the Regulations to conduct Academic Courses of PESIT. The examination committee will be responsible to monitor and conduct surveillance with respect to plan and conduct of examinations (CIE and SEE events, inclusive of theory and laboratory practice as prescribed by the curriculum and syllabus committee). The system being autonomous program, the examination committee will have a comprehensive responsibility of direct and indirect examination, performance and monitoring duties. Therefore the role and responsibility of the examination committee is delineated pertaining to Students, Chief Course Instructors (Senior teacher nominated among the teachers of the department), Course Instructors (Lecturers), HODs, Deans (Dean, E; Dean, AA).

Students

The responsibility of exam committee, by methods it deems fit from time to time; will ensure that students are made to:

1. Engage actively in the learning process and participate according to unit and assessment requirements;

2. Complete assessment tasks diligently and honestly to provide evidence through performance tests of learning achievements in a course at several defined parts during semester

3. Meet assessment requirements as specified in the unit outline, including submission of work by the due date;

4. Discuss any concerns students have regarding their progress in coursework and assessment as early as possible with relevant lecturers and/or the Chief Course Instructor, Faculty Adviser,

5. Consult with the CCI (in the first instance) and Course CI, or with the HOD as early as possible, if personal circumstances are affecting participation or performance in assessment exam event, lab. practice sessions, promptly, rather than wait until the final grade is awarded in the course;

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6. Check that their name is on the course list after classes commence and if not, to contact the FA and/or their CCI.

7. In the case of late enrolment, it is the responsibility of the student to obtain the Course Information from the CCI in the first week of attendance in the Course;

8. Access and abide by all policies, procedures and regulations relating to assessment and seek clarification, where necessary.

Chief Course Instructor (CCI) It is the responsibility of CCI (in consultation with other relevant teachers/staff as appropriate) to:

1. Design and specify the number and type of assessment tasks and their weightings;

2. Prepare the unit outline in accordance with the procedures (refer to Regulations) and provide an electronic copy to the Dean (E) Office prior to the start of the study period;

3. Make the unit outline available electronically to all students enrolled in the course during the first week of the study period of the semester;

4. Be available for student consultation on a regular basis, informing students of their availability indicating the place and time for consultations (both with and without appointment;

5. In exceptional circumstances, where the need arises, seek approval of the HOD to change assessment tasks or criteria for a unit after the first week of the study period under intimation to Office of Dean (E). Such changes should not result in disadvantage to any student and all students must be advised, in writing, of approved change;

6. Submit examination requests, if required, by the due date and prepare and submit the examination paper(s) for central examinations by the due date;

7. Prepare and arrange the conduct of all School-based assessment tasks for the course and alternative/additional assessment tasks, as required;

8. Give consideration to and approve, if appropriate, applications for consideration of personal circumstances affecting assessment, and forward applications to HOD;

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9. Liaise with the CI, as required, with regard to applications for consideration of personal circumstances affecting assessment;

10. Provide appropriate guidelines to CI (lecturers) regarding marks allotment, on assessment criteria, marking procedures, moderation and methods for calculating final results;

11. Maintain and collate records of each student‟s marks for all assessment components in accordance with the pre-decided evaluation norms . Obtain and secure record of each student‟s results, both electronically and in hard copy from Office of Dean (E), must be kept for at least one standard study period after the release of final results (one full year/two semesters after the SEE event;

12. Where appropriate, eg for large classes, provide students with timely feedback on the distribution of marks or grades for a given exam event / assessment task;

13. If requested, provide clarification to students about a result for an assessment task or grade in a course;

14. Communicate effectively with all teaching staff, HOD and Office of Dean(E) and/or marking in a course to ensure quality of practice;

Course Instructors (Lecturers)

1. It is the responsibility of lecturers to:

2. Participate in the Conduct and evaluation of CIE and SEE events of students;

3. Liaise with the CCI to ensure that evaluation practices are conducted in a consistent and coherent manner;

4. Be available for student consultation on a regular basis, informing students of their availability for student consultations (both with and without appointments);

5. Advise the CCI within a reasonable time of student progress and how effectively students are learning;

6. Keep a secure record of each student‟s results, both electronically and in hard copy,

7. Provide data relating to results in assessment tasks/exam events and attendance, if required, to the CCI.

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Faculty Advisers It is the responsibility of FA to:

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1. Give consideration to and approve, if appropriate, applications for consideration of personal circumstances affecting evaluation and liaise with relevant staff, as required; ii. Have a copy of enrollment forms and courses with respect to students assigned and advise course registration process and discuss course content and level of difficulty of the course

2. Overview students‟ progress and provide academic advice based on evaluation assessment outcomes and, if necessary, consider submissions from students to show cause why enrolment (course registration) should not be terminated;

3. Monitor the interim and final performance of students assigned and liaise with parents, if required.

HODs It is the responsibility of Heads of Department to:

1. Oversee all the courses offered by that department;

2. Appoint CCIs for each course offered and administered by their department;

3. Evaluate and approve requests from CCIs to change assessment tasks or criteria for a course after the first week of the study period. Such changes should be made only in exceptional circumstances and not disadvantage any student;

4. Ensure that Course Information sheets are reviewed and accurate prior to publication and distribution to students;

5. Ensure that examination question papers are reviewed and accurate prior to submission, and are submitted by the relevant due date to designated official of Office of Dean(E);

6. Give consideration to and approve, if appropriate, applications for consideration of personal circumstances affecting assessment and liaise with relevant staff, as required

7. HOD may nominate another staff member in the department to ratify grades

deduced by Dean (E) Office;

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8. Recommend and substantial with records students deserving X and I grades in exceptional circumstances;

9. Review the performance of students undertaking courses offered by the Department, paying particular attention to results that are borderline between grades;

10. Monitor the appropriateness of allocation of grades in accordance with the Academic Regulations and the effectiveness of evaluation assessment practices in courses administered by the department (with advice from the Dean AA);

11. Ensure all ratified grades are submitted by the due date;

12. Consider reports from CCIs about alleged breaches of academic honesty (malpractice) and determine in line with the Institute Malpractice Review Committee; Ensure that institutes quality assurance processes for evaluation, such as moderation of assessment in courses, are followed;

13. Ensure the Institute Evaluation Assessment Policy and Procedures and Academic Regulations are implemented;

14. Consider requests for review of termination of a student‟s enrolment;

15. Oversee the status of unallocated final result grades and ensure their timely conversion to final grades coordinating with office of Dean (E).

Evaluation Review Committees An Evaluation Review Committee will be established by a Head of Department to review evaluation assessment outcomes for the department. The role and responsibilities of the

Assessment Review Committee will be specified by the Head of department at the time of its establishment and should be reviewed annually. Responsibilities so delegated by the Head may include the following:

i. Review the performance of students undertaking courses offered by the department, paying particular attention to results that are borderline between grades;

ii. Monitor the appropriateness of allocation of final result grades in accordance with the Academic Regulations. Evidence to substantiate recommendations regarding grades may be requested from CCIs;

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iii. Advise the HOD, who will submit CIE evaluation marks to Dean(E);

iv. Monitor the effectiveness of evaluation practices in courses offered by the

department using, amongst other means, statistics on grade distribution;

v. Make recommendations to the HOD regarding evaluation policy, procedures and outcomes. Dean (Evaluation) It is the responsibility of Dean, E to receive, file and secure the official (by principal) signed copy of following documents:

Syllabus copies of all courses (from Institute Curriculum Committee, approved syllabus from Academic Council)official (by principal) signed copy of following documents: University and Institute Academic Regulations (from

University and Institute Academic Regulations (from Principal and Dean AA)Committee, approved syllabus from Academic Council) Evaluation Policy with respect to all courses/exam events

Evaluation Policy with respect to all courses/exam events (from Principal)Institute Academic Regulations (from Principal and Dean AA) Student list (from Admissions) Course information sheets of

Student list (from Admissions)with respect to all courses/exam events (from Principal) Course information sheets of all courses (from HODs)

Course information sheets of all courses (from HODs)events (from Principal) Student list (from Admissions) Time Table of lecture and lab sessions of all

Time Table of lecture and lab sessions of all courses of the semester, syllabus coverage prior to exam events of both CIE and SEE (from HODs)Course information sheets of all courses (from HODs) Receive syllabus coverage from CIs forwarded by HODs

Receive syllabus coverage from CIs forwarded by HODs as and when requiredprior to exam events of both CIE and SEE (from HODs) List of eligible and non-eligible

List of eligible and non-eligible students appearing for SEEcoverage from CIs forwarded by HODs as and when required CIE marks lists (from HODs) Course

CIE marks lists (from HODs)List of eligible and non-eligible students appearing for SEE Course registration enrollment forms of all students

Course registration enrollment forms of all students to all courses (from HODs)students appearing for SEE CIE marks lists (from HODs) List of potential examiners both internal and

List of potential examiners both internal and external, at least three in number each, for all courses (from HODs)enrollment forms of all students to all courses (from HODs) University communications, correspondence relating to

University communications, correspondence relating to evaluation, examinationat least three in number each, for all courses (from HODs) (from Principal) It is the

(from Principal) It is the responsibility of Dean, E by the executive orders from Principal and Director to:

a. Be a party to academic audit committee; submit reports (to Principal)

b. Conduct examinations for all courses under the directions of examination committee; conducting examination comprise of organizing setting of question papers sought from examiners,

c. Appointing examiners (by the directions of Principal)

d. Receive Set Question Papers and ensure its security and confidentiality

e. Drawing time-table for all the examinations and courses, appointing invigilators, drawing invigilation schedule

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f. Be a party to issuance of hall tickets to eligible students

g. Oversee the conduct of examinations (both theory and lab practice)

h. Be a party to malpractice reported cases, organize IMPRC meets and

communicate the decision to the concerned students by coordinating with institute

exam squad

i. Conduct pre-evaluation meeting for discussion of scheme and solutions received

from paper setters and record minutes of the meeting

j. Organize central evaluation of answer script, coding, de-coding process, marks

entry, tabulation, verification, grade evolution processes

k. Announce results, conduct answer-script viewing program, organize challenge

evaluation process

l. Receive appeals from students related to examinations and organize redresses and

case disposals as an when such appeals are received

m. Prepare grade cards and disburse to students

n. Communicate and submit results to university as and when requisitions arrive to

office forwarded by Principal

o. Upkeep, maintain and update all examination records- for reference and

submission to university audit committee

Dean (Academic Affairs)

It is the responsibility of Dean, AA redress student appeal with respect to grades /

termination of registration of a course:

A student may appeal to the Dean, AA in relation to the outcome of an appeal to the

Principal; regarding a review of a decision regarding a grade in a course or termination of a student‟s enrolment. The Dean, AA will deal with the appeal at his or her discretion in

accordance with the Academic Regulations.

ADMISSION COMMITTEE

 

1

Prof. D.Jawahar

Chief Executive Officer

Chairman

2

Mr. Rahul Parmar

Dean - Admissions

Convener

3

Dr.K.N.Balasubramanya Murthy

Principal and Director

Member

4

Dr. T.R Seetharam

Chair Professor-Thermal Engineering

Member

5

Prof. M.V.Sathyanarayana

Member

-

Governing

Member

Body

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Goal: To recommend policies that define mission and implement the admissions. To Consider and make recommendations concerning the proposals on admissions on student populations on Undergraduate Post Graduation and Doctoral Education The purpose of the admissions process is to recruit students who will be best able to benefit from the experience of their chosen course.

Activity: The Committee shall focus on the following major issues:

Structure and nomenclature and prescription of course/s as and when they are plannedThe Committee shall focus on the following major issues: Delineate the admissions process for students Provide

Delineate the admissions process for studentsand prescription of course/s as and when they are planned Provide guidelines to admission and support

Provide guidelines to admission and support of transfer studentsare planned Delineate the admissions process for students Provide guidelines to admission recruitment of out-of-state

Provide guidelines to admission recruitment of out-of-state studentsguidelines to admission and support of transfer students Responsibilities of the Admissions Committee (ADC) 1. The

Responsibilities of the Admissions Committee (ADC)

1. The Admissions Committee is responsible for monitoring and keeping under review the Institute‟s student admissions requirements and where appropriate for formulating proposals for enhancing student access, transfer and progression arrangements.

2. The Institute‟s admissions procedures shall operate within the legal framework of the State Government ordinances and the relevant legislation. The committee shall be familiar with the policies and procedures governing the admissions process; understand the intake targets;

3. The committee shall ensure that admissions are conducted in a fair and equitable manner and for the management of the admissions process. This includes checking that applicants at least meet the minimum requirements for admission, as laid down by the university regulations, in addition to the entry requirements for a particular course. The committee is also responsible for communicating any decisions to applicants in a timely, appropriate and accurate manner. The committee should provide admissions with application statistics on a regular basis to monitor overall progress in meeting recruitment targets.

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4. The committee shall provide clear operational procedures, which define the roles of staff involved in the admissions process and lay down the framework for a transparent and fair admissions process.

5. To recommend and review admission and re-admission policies that ensure PESIT as an institute most sought after from cross section of society, particularly the student-parent community.

6. Review of forms for admission and revise them as needed.

7. Keep the Governing body informed of trends in admissions.

8. The ADC shall meet at least twice in a semester of 6 months duration.

LIBRARY COMMITTEE

 

1

Prof. D.Jawahar

Chief Executive Officer

Chairman

2

Dr. K.N.Balasubramanya Murthy

Principal and Director

Member

3

Ms. Gayathri Sen

Librarian

Convener

4

Dr. Kanchan Garg

Assistant

Professor,

Member

Physics

5

Dr. Kishore T Kashyap

Professor, Department of Mechanical Engineering

Member

Goal: The Library Committee is responsible for advising on, developing and monitoring policies on information storage and retrieval and other library issues within the Institute.

Activity: The Library Committee provides a forum for open discussion of matters relating to the Library and its services. The committee provides an opportunity to share in policy-making decisions and to make suggestions for improvements in service provision.

Role and Responsibilities of Library Committee (LC)

The Faculty Library Committee will:

Library Committee (LC) The Faculty Library Committee will: Formulate Library Policy that support the goals and

Formulate Library Policy that support the goals and objectives and the mission of the library; Policies refer to the philosophy, rules and regulations under which the library operates; Policy is implemented through the use of procedures; The library committee together with the director and CEO determines library policy.

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pace

The committee shall establish a short and long range strategic plan and implement policy to achieve stated goals; Ensure that Library strategy, policies and services take account of equality of opportunity (Strategic plan formulation questions:of Information Science & Engineering 2011 pace Where are we now? Where do we want to

Where are we now? Where do we want to go? The “vision” - how do we see ourselves within the Institute and outside? How do we carry out this vision? The strategic plan is dynamic and can be revised if necessary; it should allows for budgetary planning, staff allocation and student service and consults the departments of the institute)

Monitor and encourage effective communications among the library administration, the Faculty and Departments; library administration, the Faculty and Departments;

Exchange information about the library and information requirements of the academic community of departments, centres and students; disseminate information and good practice with respect to the provision of library services, delivered in collaboration between departments and centres and the Librarythe library administration, the Faculty and Departments; Contribute to the development of library and information

Contribute to the development of library and information strategy, policies, services and resourcesbetween departments and centres and the Library To discuss strategic requirements and priorities which will

To discuss strategic requirements and priorities which will inform the Library's budget settingand information strategy, policies, services and resources Report to and advise the Principal on Library matters

Report to and advise the Principal on Library matters and deal with matters referred to it by the departments;which will inform the Library's budget setting Report to and advise the Research Committee and the

Report to and advise the Research Committee and the Teaching and Learning Committee on Library matters and deal with matters referred to it by these committees;and deal with matters referred to it by the departments; scrutinize policies proposed by the Library

scrutinize policies proposed by the Library for their implications for teaching and research in the Faculty of Engineering, business administration, science and other disciplines of the institute;and deal with matters referred to it by these committees; monitor budget allocations to the subject

monitor budget allocations to the subject areas within the Library;science and other disciplines of the institute; Consider acquisitions procedures and collection development

Consider acquisitions procedures and collection development of the library.budget allocations to the subject areas within the Library; Monitor the effectiveness of instruction offered by

Monitor the effectiveness of instruction offered by the Library to instructors, and graduate and undergraduate students.procedures and collection development of the library. The Library Committee shall submit an annual report to

The Library Committee shall submit an annual report to Principal & Director which should detail the manner in which the Committee's delegatedto instructors, and graduate and undergraduate students. Evalu ators’ Space Ver. June 2009 NBA Accreditation of

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Department of Information Science & Engineering 2011 responsibilities have been exercised by describing the

responsibilities have been exercised by describing the Committee's activities of the previous twelve months. The Committee shall meet once a semester.

STUDENT WELFARE COMMITTEE

 

1

Dr. K.N.Balasubramanya Murthy

Principal and Director

Chairman

2

Dr. V.Krishnamurthy

Dean-Academic affairs

Member

3

Prof.K.S.Rohini

Professor , Physics

Member

Goal: The rationale of Student Welfare Committee is to strongly support the development of supportive relationships among students, parents and school staff. The aim is to facilitate the social health of each student and to encourage a sense of belonging to the institute-community, thereby fostering the development of the resilient student and encourage an environment of community trust Activity: The Student Welfare Committee (SWC) of the institute shall operate by:

Involving parents and the community in our proceedings.Welfare Committee (SWC) of the institute shall operate by: Encouraging supportive relationships based on mutual respect

Encouraging supportive relationships based on mutual respect that encourages students to behave responsibly.by: Involving parents and the community in our proceedings. Teaching and fostering social skills necessary to

Teaching and fostering social skills necessary to learn and involve in extra-curricular activities together.respect that encourages students to behave responsibly. Develop an awareness of the consequences for choosing

Develop an awareness of the consequences for choosing unacceptable behaviours.learn and involve in extra-curricular activities together. Implement a curriculum that engages all students in overall

Implement a curriculum that engages all students in overall personality of student- community.of the consequences for choosing unacceptable behaviours. The role and responsibilities of Student Welfare Committee

The role and responsibilities of Student Welfare Committee (SWC)

1. The SWC shall promote parental and student community involvement by promoting a culture of open communication within the institute and the student community;

2. Shall liaise with school executive, promote awareness of welfare issues and encourage a caring environment; shall initiate staff development related to student welfare

3. Shall support families through plan and conducting of parenting skills programs;

shall consult parents and the community on issues that affect children‟s

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development and academic and extra-curricular activity learning within the institute; encourage involvement o students and parents

4. Shall be responsible to create awareness of consequences for choosing unacceptable behaviors by developing individual classroom rules with clearly defined limits and guidelines; by publishing a list of school rules and expectations that will be sent to each family; by encouraging students through discussion, explanation and counseling, to make decisions and choices with the understanding that unacceptable behavior incurs consequences to self and others; foster the development of co-operative skills and inquiry learning coupled with recognition for positive behaviors.

5. Shall publish a booklet of institute rules & regulations to be discussed at the institute and reinforced at home; Staff, students and parents shall be invited to contribute suggestions to the rule booklet to ensure Student Welfare and Discipline Procedures and Assertive Discipline will operate.

6. The Student Welfare Committee, through an evaluation program, will review strategies annually and report to Principal and Director on student welfare issues. The Evaluation sources include: A record of student campus and classroom behavior will be maintained; Student absence information; School-based surveys on bullying and social skills; and Parent surveys on social competencies.

EXTRA-CURRICULAR ACTIVITIES COMMITTEE

 

1

Prof.Ajoy Kumar

Chief Operating Officer & Member - Governing Body

Chairman

2

Prof.K.Chidambara

Professor, Computer Science

Convener

3

Mr. S.V Satish

Associate

Professor,

Mechanical

Member

Engineering

4

Mr. V.Krishna

Associate

Professor,

Mechanical

Member

Engineering

5

Mr. M.S Vinay

Director(Sports)

 

Member

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Goal: Fostering integrative learning across courses, over time, and between campus and community life is an important goal of undergraduate education.The outcomes are being healthy, staying safe, enjoying and achieving, making a positive contribution, and

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achieving economic wellbeing. Extracurricular activities for the students are gains in motivation, independence and a real sense of enjoyment and fun. They are not compulsory, they're absolutely voluntary; they give them team-working skills.

Activity: The committee shall plan and conduct sports activities such as Cricket, Volleyball, Badminton, Basketball, Athletics etc. over the institute‟s fields. Apart from this, the students can also avail of the facilities of a state of the art Gymnasium. The activities could include organizing and celebrating the Independence Day, republic day and other festivities as planned and determined by the committee from time to time

Role and responsibilities of the Extra-curricular activities committee:

1. Develop mission statement, pamphlet for athletes and parents describing goals and expectations of sports teams each season including behaviour guidelines. Mission statement should reflect the institutional Standards and include the elements of Competence, Character, Civility, and Citizenship.

2. Develop institutional extra-curricular activity policy to provide further support and guidance on matters related to sports and other sports related activities; Increase activities and opportunities especially given the array of current offerings and its appeal to students.

3. Develop communication system to inform middle school parents and students of the practice schedule, competition schedules, weather related schedule changes, directions to the departments and playing fields.

4. The committee shall committee organizes a sports meet once a year and different matches and tournaments are held throughout the year on a regular basis. It should ensure that there is also an active participation of faculty and staff.

5. Ensure that for each branch (department), there is an association which organizes extracurricular activities, lectures and competition both at the inter class as well as inter college levels to stimulate interest in the subject.

6. The committee should strive for student engagement in extracurricular activities which is considered a best practice to foster student learning. One of the approach would be to monitor and organise Extended Week Day Activity involving as many students in intra- and inter departmental extracurricular activities (sports,

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cultural and fests); The positive elements of intramural sports can be used to further enhance the inter-institutional program and/or enhance skill development of other sports. 7. Ensure In-house programs that benefit the most students possible should receive priority. 8. Maintaining neutrality in institutional selection and celebrate the accomplishments of our sports teams regardless of the number of wins and losses. Preservation of our existing programs and any plans for the future should insure the continued success of those programs.

ACADEMIC AUDIT COMMITTEE

 

1

Dr.

K.N.Balasubramanya

Principal and Director

 

Chairman

Murthy

 

2

Prof.M.Anuradha

HOD, Telecommunication

 

Convener

3

Dr.A.Saumya Adikhari

Professor,

Electronics

&

Member

Communication Engineering

4

Ms. Geetha Shankar

Assistant

Professor,

Member

Mathematics

 

5

Dr. Rangaraju.M.S

HOD,

Master

of

Business

Member

Administration

 

Goal: Focusing on Oversight, Open Communication, and Best Practices; Academic quality in the Institute requires that the agreed aims, overall objectives and learning outcomes of educational programmes are consistently achieved.

Activities: The Committee reports to the Director and Principal on issues of Teaching, Learning & Assessment. Its regular work-activities include:

Monitoring the programme of internal reviews of learning and teaching Monitoring the annual academic audit process Monitoring the provision and analysis of course information prescription and conduct evaluation through questionnaires and report twice in a semester Role and responsibilities of Academic audit committee

1. To oversee the implementation, management and monitoring of the Institute‟s quality enhancement strategy, by means which include the following:

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a. An annual check by the Learning and Teaching Quality Assurance Officer that practice conforms to the national guidelines issued by the Quality Assurance Agency for Higher Education (QAA).

b. Receiving a report from each Head of Department auditing all teaching and learning during the running session; interviewing a selection of Heads on the basis of the report, ensuring that each Head is interviewed at least once during a six-month semester period; and ensuring that the results are reported and appropriate action is initiated.

c. Conducting periodic reviews of teaching, learning and assessment in each department (both theory and practical sessions).

d. Initiating special reviews, following requests from the Deans, in-charges of individual academic programmes.

2. To advise Academic Council on any changes to the Institute‟s academic audit procedures.

3. To liaise with other committees on matters relating to Academic audit.

4. To advise the Principal and Director annually of the level of risk identified through academic audit.

5. The Convener of the Academic Audit Committee is to convene at least two meetings every semester.

ANTI-RAGGING COMMITTEE

 

1

Dr.

K.N.Balasubramanya

Principal and Director

 

Chairman

Murthy

 

2

Dr.C.V.Srikrishna

, Computer Applications

Professor

Master

of

Convener

3

Mr. Srinivas R

Assistant Professor , Master of Computer Applications

Member

4

Mr. T.S.Seetharaman

Warden Boys Hostel

 

Member

5

Mr. M.S.Vinay

Sports Director

Member

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Goal: Ragging of any kind is declared as a criminal offence and is strictly banned in the campus, its hostels as per the Hon‟ble Supreme Court directions. The goal of the

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committee is to uphold, comply and to be vigilant to the departures in this directive of the court. Ragging needs to be perceived as failure to inculcate human values. [Directives of the Supreme Court of India, dated May 16, 2007 in SLP No (s) 24295 of 2006 University of Kerala Vs Council, Principals‟, Colleges, Kerala & Ors (with SLP(C) No. 24296-99/2004 & W.P. (Crl) No. 173/2006 and SLP(C) No. 14356/2005).

Activities: The committee to look into the nuisance of ragging; Studying various aspects of ragging, means and methods to prevent it, possible action that can be taken against those who indulge in it, and action against offenders in the event of ragging.

Role and responsibilities of Anti Ragging Committee:

Publicise and ensure all students read the recommendations of Supreme Court recommendations; The recommendations imply the role and responsibility of anti- ragging committee:

1. The punishment to be meted out has to be exemplary and justifiably harsh to act as a deterrent against recurrence of such incidents.

2. Every single incident of ragging where the victim or his parent/guardian or the Head of institution is not satisfied with the institutional arrangement for action, a First Information Report must be filed without exception by the institutional authorities with the local police authorities. Any failure on the part of the institutional authority or negligence or deliberate delay in lodging the FIR with the local police shall be construed to be an act of culpable negligence on the part of the institutional authority. If any victim or his parent/guardian of ragging intends to file FIR directly with the police, that will not absolve the institutional authority from the requirement of filing the FIR.

3. In the prospectus to be issued for admission by educational institutions, it shall be clearly stipulated that in case the applicant for admission is found to have indulged in ragging in the past or if it is noticed later that he has indulged in ragging, admission may be refused or he shall be expelled from the educational institution.

4. It shall be the collective responsibility of the authorities and functionaries of the concerned institution and their role shall also be open to scrutiny for the purpose

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of finding out whether they have taken effective steps for preventing ragging and in case of their failure, action can be taken; for example, denial of any grant-in- aid or assistance from the State Governments.

5. Anti-ragging committees and squads shall be forthwith formed by the institutions and it shall be the job of the committee or the squad, as the case may be, to see that the Committee's recommendations, more particularly those noted above, are observed without exception and if it is noticed that there is any deviation, the same shall be forthwith brought to the notice of this Court.

6. The Committee constituted pursuant to the order of this Court shall continue to monitor the functioning of the anti-ragging committees and the squads to be formed. They shall also monitor the implementation of the recommendations to which reference has been made above.

7. Ensure taking a signed undertaking from students in tune with the provisions of anti-ragging verdict by Hon‟ble Supreme Court ( the format, as below)

Goal: Prevention of sexual harassment should be improved to ensure that legal obligations are being met; Any person aggrieved in this matter may fearlessly approach

ANTI-SEXUAL HARASSMENT COMMITTEE

 

1

Dr.

K.N.Balasubramanya

Principal and Director

 

Chairman

Murthy

 

2

Dr. K.Narasimha Murthy

HOD, Mechanical Engineering

 

Convener

3

Prof. V.S Chakravarthy

HOD, Science & Humanities

 

Member

4

Prof. Shylaja S S

HOD,

Information

Science

&

Member

Engineering

 

5

Ms. M.S.Sunitha

Assistant Professor, Electronics & Communication Engineering

Member

the committee for a fair and concerned hearing and redressal. Role and responsibility of Anti-sexual harassment committee:

1. To ensure provision of a work and educational environment that is free from sexual harassment (Sexual harassment is defined by law from the perspective of the person who feels they have been harassed and it occurs if the person who feels they have been harassed feels offended, humiliated, or intimidated by the conduct and it is

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reasonable, in all the circumstances that the person who feels they have been harassed would feel offended, humiliated or intimidated).

2. To take all reasonable steps (active and preventive in nature) to prevent the harassment occurring; To address any oral/written complaint about: unwelcome sexual advances, unsolicited acts of physical intimacy, unwelcome requests for sexual favours or other unwelcome conduct of a sexual nature. Unwelcome conduct of a sexual nature includes oral or written statements of a sexual nature to a person, or in a person's presence.

3. Obtain high level support from the chief executive officer and Principal & Director for implementing a comprehensive strategy:

providing information to all staff and students about what constitutes sexual harassment and about their responsibility not to sexually harass other staff and students& Director for implementing a comprehensive strategy: providing information and training to managers, supervisors

providing information and training to managers, supervisors and staff conducting teaching and learning activities on meeting their responsibilities in relation to maintaining a work and study environment free from sexual harassmentnot to sexually harass other staff and students 4. Develop a written policy which prohibits sexual

4. Develop a written policy which prohibits sexual harassment.

The Institute shall have a Sexual Harassment Policy. The policy outlines the Institute‟s key commitments and legal responsibilities and provides a definition of sexual harassment and behaviours Institute‟s key commitments and legal responsibilities and provides a definition of sexual harassment and behaviours that are not acceptable.

Complaints of sexual harassment are handled separately for staff and students under the Staff Complaints Policy and Sexual Harassment Complaints Resolution Procedures for students.of sexual harassment and behaviours that are not acceptable. 5. Regularly distribute and promote the policy

5. Regularly distribute and promote the policy at all levels of the organisation; Ensure that managers and supervisors discuss and reinforce the policy at staff meetings; Provide the policy and other relevant information on sexual harassment to new staff as a standard part of induction; Periodically review the policy to ensure it is operating effectively and contains up to date information.

6. Display anti-sexual harassment posters on notice boards in common work areas and distribute relevant brochures; Conduct regular awareness raising sessions for all staff on sexual harassment issues.

7. Ensure that complaints processes:

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are clearly documented;Department of Information Science & Engineering 2011 are explained to all employees; offer both informal and

are explained to all employees;Science & Engineering 2011 are clearly documented; offer both informal and formal options for resolution;

offer both informal and formal options for resolution;2011 are clearly documented; are explained to all employees; address complaints in a manner which is

address complaints in a manner which is fair, timely and confidential;offer both informal and formal options for resolution; are based on the principles of natural justice;

are based on the principles of natural justice;in a manner which is fair, timely and confidential; provide clear guidance on internal investigation procedures

provide clear guidance on internal investigation procedures and record keeping;are based on the principles of natural justice; give an undertaking that no employee will be

give an undertaking that no employee will be victimised or disadvantaged foron internal investigation procedures and record keeping; making a complaint; PURCHASE COMMITTEE   1 Prof.

making a complaint;

PURCHASE COMMITTEE

 

1

Prof. D. Jawahar

Chief Executive Officer

 

Chairman

2

Dr. K.N.Balasubramanya

Principal and Director

 

Convener

Murthy

 

3

Prof.Ajoy Kumar

Chief Operating Officer & Member - Governing Body

Member

4

Dr.Venkatesh Vadde

Professor,

Electronics

&

Member

Communication Engineering

5

Dr.V.Raghupathy

Professor,

Mechanical

Member

Engineering

Go

al: Purchase of items/services/goods/equipments on project funds and institute funds.

Role and responsibilities of Purchase Committee:

Formulate a Purchase Procedure taking into consideration of small, medium and

big expenditure utilizing either institute-fund or project grant funds.

Calling for quotations:

a. Purchases up to Rs.25,000/- : without calling for quotations but after satisfying

that the items purchased or services acquired are of requisite quality /

specification and have been purchased from a reliable supplier at a reasonable

cost.

b. Purchases above Rs.25,000/- and up to Rs.100,000/- : Minimum 3 quotations are

to be called for.

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c.

Purchases above Rs.100,000/- and up to Rs.10.00 lakh: Notice inviting quotations should be sent to minimum 6 firms as far as practicable. Such quotations should be obtained either from the manufacturers directly or authorized dealers / distributors who are registered with the Commercial Tax Department of the respective State (for VAT purpose)

d.

Purchases above Rs.10.00 lakh/-: Quotations should be obtained by giving wide publicity in the local newspapers. (One or more news papers as situation may demand) in the classified column in respect of stores / consumables. In respect of scientific equipment and related items, tendering through websites system may also be resorted to in addition to news paper advertisement.

e.

Quotation, as far as possible, should be called for from the original manufacturers / principals / reputed and regular dealers only. In cases where quotations are obtained from the agents, a letter of authorization or dealership from the principal is required to be obtained.

d.

To ensure sound financial status, the manufacturer / suppliers are to be asked to mention in the quotation their valid Sales Tax / VAT / Service Tax / PAN registration references

Opening of quotations and preparation of Comparative Statements

a. As soon as the last date for receipt of quotations is over, each envelope containing the quotations should be initialed and serially numbered and then opened by the purchase proposer ( to be invited by purchase committee) in the presence of two to three members (depending upon the value of quotation) (preferably from the PC). The representatives of the firm may be allowed to be present on the specified date where substantial amount of Purchases is involved, say above Rs.25,00,000/-. Dated initials of all the members present while opening the quotations should be obtained on each page of the quotation duly high lighting the corrections if any, in the quotation.

b. A Comparative Statement of the rates quoted by each firm is required to be prepared simultaneously. A list of quotations which are not considered for inclusion in the Comparative Statement is to be prepared duly recording the reason(s) for non inclusion.

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Following precautions are required to be taken while preparing a comparative statement.

(i)

Basic rate of each item and the taxes, insurance, freight etc., are required

to be exhibited in the comparative statement. In case spares / attachments also are being purchased along with the main equipment, then separate column may be opened for these items. This would facilitate comparison. Wherever discount has been offered, it may be indicated under the „total‟ column with a view to arrive at the net cost quoted.

(ii)

Special conditions relating to payment, place of delivery of articles, time schedule for supply, warranty, any other charges etc., are required to be noted in the comparative statement. Monetary value of all the items is to be included when arriving at net cost quoted.

(iii)

The dated signatures of the officials preparing and checking the comparative statement are invariably required to be enfaced on the comparative statement.

(iv)

Reasons / justification for rejecting the lowest quotations, if any, should also be recorded on the comparative statement.

(v)

Late quotations (i.e. quotations received after the specified time of

opening), delayed quotations (i.e. quotations received before the time of opening but after the due date and time of receipt of quotations) and post quotations offers, should not be considered.

c. When the quotations are under examination, no other authority should be allowed to make queries or call for reports or exercise any sort of influence, as it is improper and would lead to delays in taking correct decisions

d. Validity of quotation should be sufficiently longer, say upto 60 days, so that the proposal can be processed without any need for seeking re-validation.

e. From among those suppliers meeting all the specifications prescribed by us, the one who has quoted the lowest may be called for negotiation , if felt necessary

Documents required to be kept in any purchase proposal file:

A neatly arranged and prepared file (not loose sheets), serially numbered, may be opened, keeping the following documents therein:

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a)

Notice inviting quotations / tenders and / or a report of survey conducted.

b)

Copy of „in principle approval‟, if available

c)

Quotations / bids received (all in original)

d)

Report of the Technical committee (in the case of two-bid system).

e)

Comparative Statement(s) pre-negotiation and post-negotiation, signed by the proposer on each

e)

Purchase Proposal in the prescribed format, duly obtaining the signatures of the PC members (wherever required)

Placing Purchase Orders:

a. All proposals which require approval of the appropriate authorities (Heads of Department, Principal etc.) Empowered to sanction the expenditure, are required to be submitted to them duly complying the formalities

a. As soon as approval of the appropriate authority is obtained for purchase of the articles etc from a particular firm, a purchase order should be placed on the firm duly specifying the terms & conditions of the institute of the quotation by the indenter. Acknowledgement of purchase order is to be obtained from the party. Each purchase order should be assigned a separate serial number in each financial year commencing from serial number one on 1 st April and ending the last serial number on the 31 st March. For this purpose a purchase Order Register should be maintained. Maintenance of a purchase Order Register is mandatory and Internal Audit should ensure about it. A review of pending purchase orders should be made periodically and necessary follow up action taken with the firms concerned for expediting the supplies.

b. A copy of the purchase order/work order/service order may be sent to Bills Section / Projects Section as the case may be so that while admitting the bill for payment, they may be linked with the P.O. and make an endorsement as paid & cancelled. The unpaid P.Os will be reviewed at the end of 31 st March and report given to Accounts Section quantifying the out standings to account for them as O/S Liabilities in the Balance Sheet.

c. Receipt of the equipment etc, the indenting official shall take steps for installation and commissioning. Upon satisfactory commissioning, suitable entries in the Assets Registers (in respect of durable and long life items) or in the Stock

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Register (in respect of consumable items) shall be made. These details are required to be noted on the back side of the invoice / bill with proper attestation bearing full signature with date and stamp.

d. As regards the purchase for Projects by the respective Project Investigators, a copy of the purchase order and invoice may be marked to the Head/Principal, so that the stock register is periodically updated by the School Office on receipt of the same.

e. The F&A should send a copy of the cheque forwarding memo to the user department to update the Bills Register.

RESEARCH COMMITTEE

 

1

Dr. K.N.Balasubramanya Murthy

Principal and Director

 

Chairman

2

Dr.A.Srinivas

Dean

,

Research

&

Convener

Development

3

Dr. S. Natarajan

Professor, Information Science & Engineering

Member

4

Dr. C.S.Ramesh

Professor,

Mechanical

Member

Engineering

Goal: Promotion of Research culture. Facilitation and promotion of the development of strategic direction of research within the Faculty, improvements in the quality and impact of that research, and the growth of local, national and international research

collaborations.

Role and responsibilities of Research Committee

1. Advise the Dean R & D on all Faculty matters relating to Research and Research

of Higher Degree students;

2. Facilitate growth of research activity in the Faculty, including developing mechanisms and targets to achieve this;

3. Develop and maintain, coordinate and plan the development of research infrastructure across the Faculty;

4. Develop and coordinate strategies for maximising the Faculty‟s success in gaining external research funding;

5. Members to Chair the Faculty‟s Research Committee (departmental / institutional) and ensure regular communication among the Faculty‟s Research

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Higher Degree coordinators wherever research that could lead to dissertation,

report or thesis is produced;

6. Assume the responsibility for the establishment of policy and procedures for the

allocation of funds in those areas specified by the Research Dean in consultation

with Principal & Director of the Institute;

7. Assume responsibility for the evaluation of Faculty applications for internal

faculty funding research project schemes;

8. Represent the Faculty on appropriate University Committees, working parties and

review teams e.g. University Research Committee;

9. Maintain and disseminate current information about relevant research policy areas

and initiatives in government (state and central), in the professions and in relevant

industries, including external funding opportunities;

10. Develop strategies to foster research collaborations within the Faculty, across

Faculties and Institutes, industries and with parties abroad.

11. Evolve institutional policy of PhD admission/evaluation criteria

12. Explore student/faculty exchange programs with national and international

research institutes

13. Formulate faculty incentive provisions with respect to article publications in peer-

reviewed journals.

14. Promote/ encourage faculty-student research leading to obtain patents.

15. Strive for high research conduction and planning activities and promote research

culture across the institute.

BOARD OF APPOINTMENTS AND PERFORMANCE REVIEW

 

1

Prof. D. Jawahar

Chief Executive Officer

Chairman

2

Dr. K.N.Balasubramanya Murthy

Principal and Director

Convener

3

Prof.Ajoy Kumar

Member - Governing Body

Member

4

Dr.J.K.Suresh

VTU-Nominee

 

Member

5

Dr.Jayaraj

VTU-Nominee

 

Member

6

Dr.T.R.Seetharam

Chair Professor- Thermal Engineering

Member

7

Dr.K.N.Seetharamu

Professor

Thermal

Member

Engineering

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Goal: Performance management system for academic professional and administrative (Personnel Faculty: Technical & non-technical & Administration) employees that is delivered in a manner that is appropriate to the nature of the work, appropriately recognizes and rewards exemplary performance (promotions, etc.), provides for the growth and development of the employee, and addresses substandard performance.

Role and responsibility of board of appointments and performance review

1.

The board shall be responsible for Conducting the annual performance

review

a. Review of Annual Performance Summary Report The Board shall review will review the annual performance summary report prepared by the faculty being reviewed and assess the work and progress toward goals.

b. Performance Feedback from Others The board might seek feedback regarding the faculty‟s performance from others as appropriate. In doing so, ensure that procedures are consistent for all faculty in the department unless special circumstances exist.

c. Preparation of Written Evaluation The board will prepare a written evaluation regarding the performance of the faculty being reviewed.

d. Meeting with the faculty The board will meet with the faculty, provide the review, and discuss review points.

e. Discussion of Next Year’s Goals and Areas for Growth The board will engage the employee in a discussion of expectations and goals for the coming year and areas for professional growth.

f. Central Personnel File The board will forward a copy of the employee‟s completed performance review to the Office Establishment for inclusion in the employee‟s personnel file.

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2. The board shall evolve Performance Management Evaluation and

Development System A. Components: Critical components of the Institute's performance management

system include:

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1. Communicating performance expectations to individual employees;

2. Assisting employees in connecting their objectives to the Institute‟s overall mission through goal setting;

3. Conducting an annual review of employee performance with written documentation;

4. Measuring the degree to which expectations are met;

5. Addressing areas needing improvement through training, coaching, and other methods;

6. Encouraging, guiding, and supporting individual development plans;

7. Dealing with substandard performance;

8. Recognizing and rewarding performance;

9. Providing one basis upon which salary increases are determined; and

10. Making decisions, as appropriate, as a function of performance evaluation.

I-I.2.2 Defined rules, procedures, recruitment and promotional policies etc (5) (List of the published rules, policies and procedures, year of publications, awareness among the employees /students, availability on web etc)

The rules and policies regarding recruitment and promotion are as per AICTE and University norms.among the employees /students, availability on web etc) The AICTE pay scales are implemented. Additional increments

The AICTE pay scales are implemented.and promotion are as per AICTE and University norms. Additional increments are given to staff members

Additional increments are given to staff members who excel in academics and research. Recruitment Procedure: Recruitment Procedure:

The approval to the sanctioned posts is first taken from the university

Approval from university is then taken for publishing the advertisement to invite applications.

The advertisement is published at local and national level.

Selection committee duly appointed by management conducts the interviews.

The eligible and selected candidate names are recommended for approval.

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The appointment is done after the due approval from the management.

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I-I.2.3 Decentralization in working and grievance addressal system (5) Decentralization in working:

grievance addressal system (5) Decentralization in working: List of faculty members who are administrators/decision

List of faculty members who are administrators/decision makers for various assigned jobs:

#

 

NAME

DEPARTMENT

ROLE

PLANNING AND EVALUATION COMMITTEE

 

1

Prof D Jawahar

Chief Executive Officer

Chairman

2

Dr.K.N.Balasubramanya

Principal and Director

Member

Murthy

3

Prof Ajoy Kumar

Chief Operating Officer & Member - Governing Body

Member

4

Dr Kavi Mahesh

Professor, Department of Computer Science & Engineering

Member

5

Dr.Koshy George

, Telecommunication Engineering

Professor

Department

of

Convener

GRIEVANCE APPEAL COMMITTEE

 

1

Dr

K.N.Balasubramanya

Principal and Director

Chairman

Murthy

2

Dr.R.Vasudevan Iyer

Assistant Professor Physics

Convener

3

Prof.Ajoy Kumar

Chief Operating Officer & Member - Governing Body

Member

4

Prof. S S Patil

Professor, Mechanical Engineering

Member

5

Dr.Keshavan.B.K

HOD

Electrical

Engineering

&

Member

Dean-Evaluation

EXAMINATION COMMITTEE

 

1

Prof.D.Jawahar

Chief Executive Officer

Chairman

2

Dr

K.N.Balasubramanya

Principal and Director

Member

Murthy

3

Prof.Nitin V Pujari

Dean Continuing Education

Member

4

Dr.J.Suryaprasad

Member of Governing Body

Member

5

Prof.V.Krishnamurthy

Dean-Academic affairs

Convener

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ADMISSION COMMITTEE

 

1

Prof D Jawahar

Chief Executive Officer

 

Chairman

2

Mr.Rahul Parmar

Dean Admissions

 

Convener

3

Dr.

K.N.Balasubramanya

Principal & Director

 

Member

Murthy

 

4

Dr.T.R.Seetharam

Chair

Professor-

Thermal

Member

Engineering