Virginia Tech April 16 - Internal E-Mails (Part 1)

Page 2 of 3
From: Gruber, Nancy

Sentr Friday, November 02,2007 2:44 PM
To: Moran, Janet
Subject: FW: HSMF Spreadsheet
Janet, just a heads up.
2 more checks for the Hokie Spirit Memorial Fund. See note below from Pafti in Legal Counsel. lt looks
like either Patti or Kathy will pick them up on Monday morning.
Thanks,
Nancy Gruber
Manager of Accounting Services
VT Controller's Office
201 Southgate Center
Blacksburg, Ya 24060
(540)-231-8554
nancv. qruber@vt. e! u
---Original Message----
From: Smith, Patricia
Sent: Friday, November 02,2007 2:39 PM
Tor Gruber, Nancy
Subject: RE: HSMF Spreadsheet
Kathy or me. I will call to make sure they are ready and bring identification.
Thanks.
Pofricio A. Smith (Potti)

Office of Univensity Legol Counsel
327 Burruss Holl (0121)
Blocksburg, VA ?406t
540-23r-5128
54o-23t-6474 (fax)
Smithpo@vt.edu
From: Gruber, Nancy

To: Smith, Patricia
Subject: RE: HSMF Spreadsheet
Thanks!
Who will pick up the checks on Monday? Kathy?
Nancy Gruber
Manager of Accounting Services
VT Controller's Otfice
201 Southgate Center
Blacksburg, Va 24060
(540)-231-8554
nanqy.gtlrber@vt edu
---Original Message-----
From: Smith, Patricia
To: Gruber, Nanry
11t5t2007
Page 3 of3
Subject: HSMF Spreadsheet
Sorry, Nancy.
Potricio A. Smith (Patti)

Office of Universify Legal Counsel
327 Burruss Holl (0121)
Blocksburg, VA 24061
540-23t-5128
54a-4r6474 (fox)
Smithpo@vt.edu
tr
r1t5t2007
Page 1of3
From3 Flinchum, Wendell

fo: Mccoy, t€nwmd
Gc:
Subrcct: RE: Info for Col Massengill
Attachments:
Idon,tknowhowtheSRoknewbutIdidnotsendanoticetothecountyschoo|System.
Wendell R. Flinchum
Chief of Police
Virqinia Tech Police
Stirrett Facilities ComPlex 0523
Blacksburg, VA 24061
(540) 231€183
From: Mccoy, Lenwood

SenB Thursday, August ?,3,2W7 7:30 Pf'1
To: Flinchum, Wen&ll

Subject FW: Info for Col Massengill
Mv assumOtion is that the SRO, School Resource Officer, had
a radio and was monitoring police traffc' ls that
;r;At iil;io nof seno anv kind of notice to the schools did you?
probably came through the SRO based on radio trafic""or
Thanks for confirming my thinking that the message
corect me if I'm wrong.
From: Schaenman, Phil Imailto:PSchaenman@sysplan'com]

Sent: Thu 812317007 7:15 PM
To: McC-oy, Lenwoocl
Gc: Gerald Massengill
Subject RE: Info for C-ol Massengill
question:.Did
Lenwood-This is helpful but did not completely answer the .
VaTechorVTPDsendanemailtotheschoo|systemregardingthedouble
parents
homicide the morning of April 16? I would not think so, but some
asked because theY heard that.
Phil
From: McCoy, Lenwood lmailto:mecoJ@vt.edu]
Sent: ThursdaY, August 23,2007 6:35 PM
To: Schaenman, Phil
Subjectl FW: Info for Col Massengill
For Col. Massengill'
8/2912007
https://weboutlook.vt.edr:/exchange/mccoy/Inbox/RE:%20lnfovo20fof/o20colo/o20Massen"'
: iliitirtri.rjl,.ir,:.
Page2 of3
From: Flinchum, Wendell

Sent: Thu 8lZ3l20f7 4:03 PM
To: McfoY, Lenwood
Cc: Heidbreder, KaY
Subjech Info for Col Massengill
[enwood,
asked for this
Please see that Col Massengill gets this info that he
morning.
put out on April

Belory is what the Montgomery Co School Superintendent
16.
Sent 4/16/2007 8:52:24 AM

To: boardmembers@mcPs'org
Subject: Blacksburg Incident
Dear School Board Members'
To ensure you are informed, I wanted you to be aware

that I have asked
School to keep
iff r.t'*ft in Blacksburg along with Belview Elementary
ih"i, ot"rio'. doors loclied until I have confirmation that an incident
informed the
in iiu.GUrtg has been fully resolved. One of our SRos
iaministratiJn that there was a shooting involving two students on the
viiginia Tech campus. I do not have debils from the police departnent
yeti Given the poiice department is likely addressing the situation at
ihir tir", I have asked the schools to lock their exterior doors after
mating iertain that all students are in their respective buildings' As
iou ttio*, elementary school does not begin until 9 a'm' However,
middle
and high schools have already begun their school day'
I will inform you when this situation has been contained'
Tiffany Anderson, Ed'D., Superintendent
Sent: MondaY, APril 16,2007 10:08 AM

iubje6: Announcement - MCPS Have Locked Doors Due to a Situation Being
Handted at virginia Tech Announcement - MCPS Have Locked Doors Due to
a
Situation Being Handled at Virginia Tech Dear MCPS Parents:
I want to alert you that earlier this momirg all schools locked their
doors given Superintendent Dr. Tiffany Anderson was alerted by the
police iepartmlnt Blacksburg Police Departnent is addressing a
'regarding that the
situation a Virginia Tech student. The school division does
812912007
https://webourlook.vt.edu/exchange/mccoy/Inbox/RE:%2}Infovo2}fof/o2}colYo}lMassen"'
Page 3 of3
not have any additional details at this time; therefore, we are

proceeding in the safest possible fashion by having doors remain locked.
We will update you when we have additional details.
Wendell R. Flinchum
Chief of Polke
Virginia Tech Police
Stenett Fadlities Complex 0523
Blacksburg, VA 2,1051
(s40) 231-6183
https://weboutlook.vt.edu/exchange/mccoy/Inbox/RB:Yo20Infoo/o20fof/o20Col0lo2OMassen... 8/2912007
i. ,, iil,i .,.-
Page 1 of2
Vireinia Tech News
Owczarski, Mark
From: Virginia Tech News [websupport@vt.edu]

6entt MondaY, APril 23,2007 8:03 AM
Owczarski, Mark
Subject: Virginia Tech News
Virginia Tech News tifrtl

EB VirelniaTecfl
Monday, April 23,2OO7
- lnvent lhe Future
Blacksliurg forecast for Apr 23: Mostly Sunny' Hi 80'F, Low: 52'F
WE ARE THE HOKIES ... WE WILL PREVAIL...

> Detailed list of resources for faculty, students, staff, and families
> Faculty resources for resumption of classes
> lnformation line - Dean of Students Otlice'.540/231-3787
Today's Top Story

Board of Visiton ; names 2007-08 siudent rcPs
The Virginia Tecf r Board of Visitors named Brennan Shepard
as itrs graduate st udent representative and Ryan C. Smith as
its undergraduat€ , student representative for the 2007-2008
academic year.
Read Full Storv
Latest News Campus Notices
04.23.2007 Open Enrollment lor Hea Ith Benefits and

Two universlty innor rators bridge the gap Flexible Reimbursement Accounts is Apr it
between web and lib rary resources 16-May 16
04.23.2007 Workshop will focus on tr )roper storage a nd

Dairy Challenge tear n returns from South disposition of electronic records
Dakota with top hon ors
Spring 2007 CommonHe: rlth Program Fly er
04.16.2007 availrible online
Federal Highway Ad ministration names
Ityl.|lcrultsu
.^-
ldl, rrr rrvlrvr ^f r/ieîhi6
v! vrrvrrrrq T^^h
rverl
More Notices Submit a Notice
alumnus Sterling Jones Upcoming Events
04.16.2007
Hilton executives to visit hospitality and Monday April 23, A day
tourism management classes Summer Session Registr ation
More News Saturday April 28, 8:00 Pm
New River Valley SYmPh ony Spring
Concert
Sunday April 29, 1:00 Pm- t t:00 pm
Virginia Tech Police hos' t Breast Cancer
Awareness/Special Olyn rpics fundraiser
More Events Submit an Event
511,612007
v fslrua lecn News Page 2 of 2
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@ 2007 Virginia Polytechnic lnstitute and State University
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5l16/2007
rage I oI Z
v lrglnla I ecn 1\ews
Owczarski, Mark
From: Virginia Tech News [websupport@vt'edu]

Sentr TuesdaY, APril 24, 2007 8:02 AM
To: Owczarski, Mark
Subiect: Virginia Tech News
x
Virginia Teclr
Tuesday, APril24,2O07
News Wfi$niafent
;A;Gd'jtg6t*ast for Apr 24: Chance none thunderstorms' Hi: 75'F' Low: 54"F
WE ARE THE HOK]ES ... WE WITL PREVAIL ...
> Detailed list of resources for faculty' students, staff, and families
> lnformation line - Dean of Students Otfice: 5401231-?1787
Today's Top Story

Two honored as 2007 Undergraduate Man and Woman of
the Year
tr
Alison A. Smith of Monroeville, Penn', and Gregory J'
Sagstetter of Reston, Va., have been selected as Virginia
tedh's zooz Undergraduate Woman of the Year and
Undergraduate Man of the Year, respectively.
Read Full Sto
Latest Ne*'s Campus Notices
04.24.2007 Summer and Fall 2007 course registration

Global Perspectives Forum to focus information
on international trade initiatives
IMPORTANT NOTICE regarding unauthorized
04.23.2007 memorial apparel/memorabilia and fraudulent
Board of Visitors names 2007'08 fundraising
student representatives
Message f rom the University Relations
04.23.2007 Department to our community
Two university innovators bridge the
gap between web and library AsslEtance available tor those planning memorial
services
resources
04.23.2007
More Notices Submit a Notice
Dalry Challenge team returns from
South Dakota with top honors Upcoming Events
Tuesday Aptil 24, Ail dav
Summer Session Registration
Saturday April 28, 8:00 Pm
New River Valley Symphony Spring Goncert
Sunday April 29, 1:00 Pm- 3:00 Pm
Virginia Tech Police host Breast Gancer
Awirenessy'Special Olympics f undraiser
5t1612007
vage z oT z
v fgrnla I ecn 1\ ews

or call (540)
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rest of today's
Virginia Tech News is a service of University Relations. For breaking news, and.the
webiite. A complete list of News and
news, notices, and events, piease visit tne Virginia Tech News
lnformation contacts is also availablo for members of the media'
@ 2007 Virginia Polytechnic Institute and State University
Mailing List Powered bY Dada Mail
5l16/2007
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Vireinia Tech News Paoe 1 nf ')
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Owczarski. Mark
From: Virginia Tech News lwebsupport@vt.edu]

Sent: Wednesday, April 25, 2007 5:55 AM
To: Owczarski, Mark
Virginia Tech News

Wednesday, April 25, 2007 hwent f.re Future
Blacksburg Jorecast for Apr 25: Chance none thunderstorms, Hi:77"F, Low: s6"F
ft
3 WE ANB T}{E HoKIEs. WE Wru PREVAIL.

Detailed list of resources for faculty, students, staff, and families
Faculty resources for resumption of classes
lnformation line - Dean of Students Olfice: 540/231-3787
Today's Top
Artis, Mefford named Graduate Woman and Graduate
Man of the Year
Shamnia Artis, of Chesapeake, Va., has been named
Graduate Woman of the Year at Virginia Tech, and Olin
Thompson Metford of Florence, Ala., has been selected
Graduate Man of the Year.
Read Full Story

04.25.2007 Weather concerns necel ssitate relocation
11,000 tree seedlings to be planted across the of memorial tributes
commonwealth in col nmemoration of
Jamestown's 400th ar rniversary Roots concert canceled
04.2s.2007 Summer and Fall 2007 c
Communfty Gardens' lo grow in memory of registration information
students and faculty
Notice regarding unautl rorized memorial
04.24.2007 appareUmemorabilia anr I lraudulent
Two honored as 2007 Undergraduate Man and fundraising
Woman of the Year
More Notices Submi t a Notice
; 04.24.2007
Global Perspectives Forum to focus on Upcoming Events I
international trade initiatives
Wednesday April 25, AII day
04.23.2007
Board of Visitors names 2007-08 student Summer Session Begistration
representatives Thursday April 26, All day
More News 2007 Club Softball National
Championship World Series
Sunday April 29, 1:00 pm- 3:00 pm
Virginia Tech Police host Breast Cancer
5tr6t2007
v lrglnla r ecn l\ews Page 2 ol 2
Awareness/Special Olympics f undraiser

More Evenis Submit an Event

For questions or feedback about Virginia Tech News, please contact Wnews@vt.edu, or call (540)
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news, notices, and evenis, please visit the Virginia Tech News website. A complete list of News and
lnformation contacts is also available for members of the media.
p
tu
5/16/2007
Vuflnra lech News Page 1 of 2
Owczarski. Mark

Sent: Thursday, April 26, 2007 5:55 AM
To: Owczarski. Mark
Virginia Tech News w VissiniaTe*r

F{III
Thursday, April 26, 2007 ' Invent the Future
Blacksburg iorecast for Apr 26: Definitely moderate rain showers. Hii74'F. Low: 55'F
WB AnB T}IE HoKIES. WE Wnt. PREVAIL.

April 16 tribute website I Hokie Spirit Memorial Fund
Detailed list of resources for faculty, students, staff , and families
Information line - Dean of Students Ofiice: 540/231 -3787
; Testing of new gait analysis system underway at equino

medical center
Faculty members at Virginia Tech's Marion duPont Scott Equine
Medical Center are currently testing a new high-speed digital
video system which will allow for detailed gait analysis, lameness
diagnosis and hoof balancing in horses.
Read Full Storv

n
I
ALERT: E-mail scam pr( rmises video of

04-26.2007
Virginia Tech shooting
Engineering students provide $1 05,000
endowment for design teams Summer and Fall 2007 c ourse
registration information
04.26.2007
Deet's Place awarded prestiglous Golden Cup Tratfic advisory: Closun 3 of Old Turner
award Street
04.26.2007 Weather concerns necer ssitate relocation
Institute for Cultural Policy and Practice of memorial tributes
continues partnership with Arts Councll of
New Orleans Roots concert canceled
04.25.2007 Notice regarding unaut| rorized memorial
11,000 tree seedlings to be planted across the appareUmemorabilia anr I fraudulent
commonwealth in commemoration of fundraising
Jamestown's 400th anniversary
Richard Hirsh to discusr s 2003 power
04.25.2007 blackout on public radic r broadcast
Meftord, Artis named 2007 Graduate Man and
Notices Submi t a Noiice
Woman of the Year
04.25.2007
5116t2007
Vireinia Tech News Page 2 of 2
Community Gardens to grow in memory of

students and taculty Upcoming Events
04.24.2007
Thursday April 26, 8:0A am- 6:00 pm
Two honored as 2007 Undergraduate Man and
PLAT.IT SALE
Woman of the Year
Thursday April 26, All day
More News
2007 Club Softball National
Championship World Series
Sunday April 29, 1:00 pm- 3:00 pm
Awareness/Special Olympics fu ndraiser

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news, notices, and events, please visit the Virginia Tech News website. A complete list of News and
Information contacts is also available for members of the media.
@ 2007 Mrginia Polytechnic Institute and State University
5n6t2007
,cfl\b-.",..*'*.*-
Vrrgrnia'I'ech News Page I of 2
Owczarski, Mark
Froml Virginia Tech News [websupport@vt.edu]

Sent: Friday, April 27,2007 5:55 AM
To: Owczarski, Mark
Subject Virginia Tech News
Virginia Tech News S\ffrglnia:Ibe

Friday, April 27,2007
Blacksburg forecast for Apr 27: Likely moderate rain showers, Hi:67'F, Low: 47oF
We ARE THE HoKIEs. WE Wni- PRnveN.

Detailed list ol resources for faculty, students, staff , and famiiies
f nformation line - Dean of Students Otfice:5401231-3787
Today's Top
History professor discusses his "Cradle of Amerlca" book and
I four centuries of Virginia history
Peter Wallenstein, professor of history, is the author of the newly
released Cradle of America: Four Centuies of Virginia History. Hear a
podcast of Wallenstein discussing the first modern history of Virginia
authored by a historian.
Read Full Storv
Campus Notices
Latest News I
Clvll and Environmental E ngineering Invltes

04.27.2007
universlty community to n remorial service
Professor's Arbor Day speech wlll Friday
celebrate Marion Va. "Crying Tree"
Power plant steam tunnel upgrade project to
4.27.2007 cause traffic interruptions on Gampus
Creehan named dlrector of lhe Center for
High Perlormance Manufacturing Human Resources offers lips f or talking to
1
chlldren about the tragedl I at Virginia Tech

u.26.2007
Engineerlng student6 provlde $1 05,000 Graduate Ombudsperson appointed
endowment for deslgn teams
University Libraries seeks r cooperatlon In
04.26.2007 archiving tributes and mer morials
Dset's Place awarded prestigious Golden
Cup award Notice regarding unautho rized memorial
appareUmemorabilia and 'raudulent
1
04.26.2007 fundraislng
Institute lor Cultural Policy and Practlce
continues partnership with Arts Council More Notices Submit er Notice
of New Orleans
04.25.2007
Mefford, Artis named 2007 Graduate Man
Upcoming Events
5n6t2007
vfglnla lech News Page 2 ot 2
!" and Woman of the Year

04.24.2007
Fnday Apfl 27,8:00 am- 6:00 pm
PLANT SALE
Two honored as 2007 Undergraduate Man
and Woman of the Year Friday May 4, 6:00 pm- 7:00 pm
Virginia Tech Roanoke Center Research
More News Forum
I Friday May 1 1, All day- 11:30 pm

University Commencement Ceremony
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h news, notices, and events, please visit the Virginia Tech News website. A complete list of News and
@ 2007 Virginia Polytechnic lnstitute and State University
ffi
5t16/2007
Owczarski. Mark
:rom: Unirel@vt.edu
ientl Saturday, April 21 , 2007 9:27 PM
To: Muliiple recipients
Subject: Thoughts on responding to interview requests
April 2L, 2007

Dear Colleagues,
When we reassemble on Monday, April 23, discussions pertaining to lasE week's cragic
events are sure to take place between and among students and faculEy. IE is our hope chat
these conwersations will facilitate t.he healing process when classes resume. At the same
time, we also expect the media Eo again be on campus, and many of you have asked how to
respond tro them. So that everyone feels comfortable participating in che conwersations
f he'rr nhnnca f .\ hF\ra hara :rc e.\ma .ra?rar..al nrri Aal irac =l.rnrrt- tLa marli: rnd infn'*rr-i an an
our own conununications policies.
Fi *ct- nanaarni nd fhe conEinuing media presence on our campus:
Media are never allowed in the classrooms wiEhout faculty permj-ssion. Academic buildings,
-^-=l ] , ^--- l-^ l-1"a n.rl-r] i .'. wiII l-re nff_limitS tO the media. NOCiceS hawe been nosfed on
all academic buildings stating this ruIe. In addition, Ehe big sacellite lrucks we saw
Iast week will no longer be aIl-owed.
However, ours is an open campus and the press will stil1 be present. Reporters on campus
may ask tso inlerview you. If you are approached, it is entirely up to you if you want to
sneak l-hem- Feel frec 1-o sa\,'. "Thanks. buf no l-hankq ' Rrrf keen in mind ih^t- l-hF mainri f r.,
Jlvu!/lrrurlgr.tuJvIr9]
of the medj-a are genuinely concerned about the Virginia Tech communi ty and want t.o l-et our
rany supporters know how we are coping with last week's events.
Next, I want Lo share with you t.he messages we think are important to convey. These
messages are parr. of Virginia Tech's continuing efforts to support one anocher as our
communi ty regroups to grieve, heal and move forward:
We will not be defined by this evenc.

a. First., as an academic family we will endeavor to analyze, learn and, ultimately,
to some understanding of Ehe event. Our Principles of Communicy remain our values.
b. Virginia Tech - our tradicions, community. history, and promising f ut.ure---wi l- 1 prevail.
Our motEo Ut Prosim (That I May Serve) underscores our spirit.
c. Finally, ewerything we do as we move forward will commemorate, honor. and respect the
nnmerous individuals affected bv this traqic event.
Invent t'he Future
" Invent the Future" captures our role and spirit as a world-renowned research insEitution.
Nothing in the events of last week will al,tser who we are and what we r-anraaan I l^fi an
classes resume, our academic excellence, the commitment and talent of our students, and
our cLear role in shaping a ncrqif i\rc frrl-rrro fnr l-ha r^rnr'1 d uri l l rrrrin be apparen!. Hokies
are, and always will-, embody I aarni nrr ni er-nrrarr; ,ayr.l an,,'raftomarl-
3. Embrace the Virginia Tech Fami 1y
a. We are a unique, specj-aI family--more enduring and closer to one ^narth6r thrn a t-rrl.li
LjPr!,cLr^.1
universicv cornrnuni tv .
D. AssisE.ing the families and friends of those injured and bereawed is our focus. We are
also committed to the assistance and support of one another.
c. We wi]I nurture the legacy of che 32 Virginia Tech family members we los!. The Virginia
I
tech family will celebrate their lives and accomplishments Our memorials to them, both
n'1-,1 i n :nrl nri rraf e will ref l-ect those sentimentss.
sr.s !/* 4 wge!,
It is also our intention to do whatever we can to promote Ehe healing process within our
orrEnunity. we consider our conmunications to be a critical element of that process. We are
regaining control of Ehe Virginia Tech reputaEion and legacy, and believe chese messages
are crucial Eo accomplishing that goal .
please contact us with any questions or concerns you may have, We want you to have
ewery'thing you need to promote constructive, healing conwersations alnong al-l the
cons:ituencies of our conununicy.
We are Virginia tech. We will prewail .
Lawrence G, Hincker
Associate Vice President, University Relations
F
Wed, Apr t8,2OO7 8:41 PM
I
Subject: Blacksburg Transit
Date: Wednesday, April 18, 2007 lt:09 AM
From: Kindal Feucht <kfeucht@vtcrc,com>
To: <phendrix@accelet.net>, <mike@adaptivetechinc.com>,
I <joe.tatu m@adm m icro. com >, < info@adoptech. com >, <jeff@aeg isou n d. com >,
<zeiger@aeroprobe. coffi ), < mcg rory@aerosft com >, < su lyla b@vt.ed u >,
. I
< sproffit@vt. ed u >, < sben nett@ natu red ia g n ostics. com >, <jofi i @vt. ed u >, i
< hen ry. bass@aciwebs.com >, < rbu rd iss@avec-en g neerin g. com >, i
< na nci@avidaerospace.com >, < bmi@biomon. com >, < d ma uer@bnt.com >,
<williams@reconix.com>, <mcavanau@vt.edu>, <slschilling@centaurfed.com>,
<kami@clickandpledge.com>, <nrvmagazine@msn.coffi), <robert@skiviez.com>,
<hksarao@dsiva.com>, <cohill@designnine.coffi), <msporny@digitalbazaar.com>,
< bcambata@mgwnet.coffi ), < edchampion00T@msn. com >,
<ben_roderique@emcore.com>, <rsen@entigence.com>, <mparcher@esnt.coffi),
<j ruscio@everg rid. com >, <fen rich @exegetics. com >, < i nfo@exem pl u m. com >,
<jnatale@cingo. net>, < dalbert@fnbonline.com >, < billm@gjhopkins. com >,
< gordon@g3.com >, < doug @juanarena. net>, <ced2@vt.ed u >,
<petergofton@greatfinds.com>, <mabrams@harmonia.com>, <lharrell@hshpc.com>,
< craig. hoffma n @ honeywel l. com >,
<fen rich @id i ntl. com >, <d kin g @vt. ed u >,
< ma haja n r@vt. ed u >, < bdw@i nternetdata bases.com >,
<mark.cherbaka@intransa.com>, <rbeech@intrexon.com>, <doug@jpidev.com>,
< ma ryjacq holroyd @aol. com >, <jg ray@ kronos. com >,
< matthew. lati mer@ latimeri p. com >, <ja mes. cowa n @ lecla i rrya n. com >,
< asiegel @ m ba m g mt.com >, <ji m @mci ntyresecu rity. com >, < ryoon @ mctpro. com >,
<bhart@meridium.com>, <jay.barrymore@mtimagnet.coffi), <bob@nanocom.com>,
<david.weft@noaa.gov>, <sbennett@naturediagnostics.coffi), <gqlu@vt.edu>,
<d poteet@ newcitymedia, com >, < g ma nvel ia @ n rpha rma. com >,
<sjoshi@nextgenaero.com>, <jbassaga@vt.edu>, <apierce@opentechinc.com>,
<caallo@orbisinc.com>, <info@orcacomputer.com>, <richard.foster-turner@oxford-
diffraction. com >, < lwhel chel @ pa naphase. com >, < shei la @ pcr-i nc. com >,
< woya k@phoenix-i nt.coffi ), < rafael @ portaq ua. us >, <j nelson @pri mephoton ics. com >,
< mbmiller@primephotonics.com >, <jnelson@primephotonics.com >,
<wfa rley@pca us.com >, < postmaster@py9on. com >, < wi ia ms@recon ix. co m >, ||
<ashok@rasint.com >, < daya res@ revivicor. com >, < rkopf@ rj ktech.coffi ),
< kevin @sch u ltz-creehan. com >, < lfou rn ier@shepherd med.com >,
<jwilliams@sigmagrill.coffi), <pwgofton@slcorp.com>, <mhoward@stl.vt.edu>,
< paagaskar@spherosils.com >, < a nita. lil ly@sunga rd.com >,
<swise@synthon icsi nc. com >, < tracy@tech la b. com >, < pa lston @mfrl. org >,
<flem i n g @torctech. com >, < ma tta @we-tra nsform. com >, < ktrived i @vt. ed u >,
< d rd u gger@ uxb. com >, <jwolfe@vcom.vt. ed u >, < fenwick@vt. ed u >,
<jmartin@tsf.state.va, us>, <andy@virpack.com>, <ylee@visionpointsystems.com>,
<d long@vitechcorp.com >, <jlilly@vt.edu >, <vtwood @vt.ed u >, < da ugherty@vt.ed u >,
<fwiexchg@vt.edu>, Joe Meredith <joe.meredith@vtcrc.com>, <lylah@vt.edu>,
<jrankin@vt.edu>, <jim.flowers@vtknowledgeworks.com>, <heidbred@vt.edu>,
age 1of 3
*cj.r ..ritl|r{flltiil&;!i'ai$i.i",,.:, .. , .,,..ffi .*i3xL**fl

<info@vtti.vt.edu>, <pelt@vt.edu>, <fullerk@vt.edu>, <grantc@vtls.com>,
<pat@webmail.us>, <christiegregg@email.msn.com>, <john@wessexinc.com>,
< mswhite@vt.edu >, < m ba rron @wholechi ld. com > / < keesee@woodsrogers. com >
Cc: <ta m mi @ada ptivetech i nc, com >, <Alex@aeroprobe. com >,
<Chadwel l@aerosft .com >, < sullyla b@vt.edu >, < ada m.cook@aciwebs.com >,
<cfrago@avec-eng ineering. com >, < cpetry@avidaerospace. com >,
<vrasnake@biomon.com >, <dma uer@bnt.com >, < kim_link@emcore.com >,
<mjcannaday@entigence.com>, <kkirk@esnt.com>, <gaayi.arun@evergrid.com>,
<thowell@idintl.com >, < ca utshall@exempl um.com >, < rhagan@cingo. net>,
<john @g3.com >, < blinn@ harmonia. com >, <cindy. h umphrey@honeywell.coffi ),
< cga noe@idintl. com >, < shel leyj @vt. edu >, < ajf@internetdata bases. com >,
<ldiersing@intrexon.com>, <monika@jpidev,com>, <kgrindstaff@kronos.com>,
< michele. mayberry@latimerip. com >, <tdowdy@mctpro. com >,
<truffi n @ na nocom.com >, < David.Weft @noaa. gov>, < betsyw@vt. ed u >,
< ma ri lyn@newcitymedia.com >, < lshawhan@nrpha rma.com > /
< a pie rce@o pentech i nc. com >, < tiffa ny. a ison @oxfo rd -d iffraction. com >,
II
< a bae@ pana phase, com >, < rca m pbell @ phoenix-int.com >, < katy. kerns@reconix.com >,
< kg ragg @revivicor, com >, < ptgofton @slcorp.coffi ), < bh u bba rd @stl.vt.edu >,
<anita, lilly@sungard.com >, <vbnewton@tech lab.com >, <jennifer. horne@uxb.com >,
<shincker@vcom.vt. edu >, < | ucasd @vtip.org >, < vmorgan@visionpointsystems.com >,
i <rlong@vitechcorp.com>, <arwilson@vt.edu>, <ginger@vt,edu>, <sheliar@vt.edu>,
<lcridlin@vtcrc.com>, <susan.higgs@vtknowledgeworks.com>, <gnifght@vt.edu>,
<lisae@vt.edu>, <sheris@vt.edu>, <binghams@vtls.com>, <marisa@webmail.us>,
<kelsi@wessexi nc. com >, < m moison @woodsrogers.com >
Conversation : Blacksburg Tra nsit
fnformqtion about a possible Blocksburg Tronsit Lockdown hos been requested todoy.
The following is informqtion found on the BT website: (http://www.btronsit.org/)
Wednesdav April 1 8th. 2007
All Blacksburg Transit stops and service on Mrginia Tech's campus have been suspended as
of 9:55am Eastern Standard Time Wednesday 4-18-07.
This suspension of service to stops on Mrginia Tech's campus will remain in effect through
Sunday 4-22-07.
All transfers and service for stops on Virginia Tech's campus will take place at University
Mall. Please check back for further updates.
This is the only information related to any type of lockdown.
Page 2 of 3
.'arJrili&iur,,,.', .:',,".,.., ,.,jr r, , .. ...,,i{rl'll],,ii-i_

Kindal Feucht
Prog ra m Support Specia list
Corporate Resea rch Ce nter
961-3600 Ext. 21A0
Page 3 of 3
Email sent to 130,000 alumni at 10:00 a.m. April 17,2007
A SPECIAL MESSAGE TO ALLALTJMM OF\{IRGINIATECH
To our Virginia Tech alumni, I write the kind of message I never expected to have to
write in my entire career serving the university. On Monday, the 16tb of April, a
campus resident senior student shot two students in Ambler Johnston residence hall
and proceeded shortly thereafter to the other side of the Drillfield, entered Norris
HalI and randomly shot more than 40 students and faculty in several classrooms.
He then turned his gun on himself and took his own life. As I write this, 32 students
and facultywho were among his victims have died. Others remaiu hospitalized. An
ongoing investigatiou will answer so many facts and questions still unloown at this
time.
out to the families and loved ones of the victims. Our hearts go out to the friends,
classmatesrand others who wihessed this tragedy. A Memorial Convocation is
scheduled today (Tuesday aftemoon at 2:00 p.m. Eastem Time) and will be
nationally televised. President and Mrs. George W. Bush are expected to attend,
along with Virginia Governor and Mrs. Tim Kaine and other dignitaries.
This is a shocking crime with crime scenes that have attracted national and
international press, all broadcasting their live news shows from the llolEman
Alumni Center. President Charles Steger, himself an alumnus, has personally
' expressed witl utmost compassion his condolences to the families who have been
notified and are still being notified. His leadership through this tragedy has been
extraordinary. AII of us at the university wish to demonstrate our compassion
especially to our students who have experienced a kind of horror and tragedy that
hopefully they never will again. We share in their deepest sorrow and grief.
Other universities and institutions across the country, and indeed around the world,
have communicated with us to express their shock and sympathy. Many of our
alumni have communicated with us and also with each other to share expressions of
support as well as their personal grief. I am confident that Virginia Tech will heal
from this in whatever ''me it may take, and will do so because of its strong support
from a family of caring alumni numbering over 2001000, including our current
students and all their families. The faculty, staff and entire surrounding community
are committed to helping our students and faculty recover from this terrible,
terrible event. Those who will follow them will continue to embrace the true
meaning of our morito "That I May Serve," that bonds the entire Hokie Nation.
The Alumni Association placed a single wreath in the Campus Chapel within hours
of the tragedy, and the Corps of Cadets has posted an honor guard with it to
symbolize a university honoring those it has lost so tragically. It is but one symbol
of the enormous grief that an entire campus and famity of alumni around the world
must bear. Many have asked how they may send financial memorials... any
memorial gifts, payable to the "Virginia Tech Foundation," designated specificaliy
for the "Virginia Tech Family Fund," should be mailed to University Development'
onr
7tr.L D-:^^- r.r,rn n^^l
r I rLi.at E^-t, l\valrr /na2<\ Ilt^^1,.L,.--St \tt rIA rtvrrl..
1Ai<1
\V.r.rlrrt rirl4urtuur
Thank you for your genuine concem and expressions of support for all of us at the
university. And please keep those who lost their lives aud their grieving families in
your thoughts and prayers.
Tom Tillar
Vice President for Alumni Relations
More information as it unfolds continues to be posted at www.vt.edu
f
p
k
Page I of 1
Smith, Patricia
From: McCoY, Heidi
Sent: Wednesday, April 18, 2007 1"37 PM
To: Smith, Patricia
Subjec{: FW: EmergencY Plan
Ftom: Adams, Tachary

SenB Wednesday, April L8,2007 10;24 AM
To: Wilkes, Lisa; MdoY, Heidi
Subject EmergencY Plan
Lisa and Heidi,
plan as well as Annex A for your review'

I've attached the introductory section of the emergency
lf you have questions, please let me know'
Thanks,
Zack
4^8t2007
From: Unirel@vt.edu
To: Multiple recipients
Subiect: Threat at Burruss
to be
It was reported that suspicious activity was in burssuss hall. Police reponded. The incident was determined
unfounded.
,:l
}
:rom: Unirel@vt.edu
Sent: Monday, April 16, 2007 9:26 AM
Sublect: Shooting on campus,
A shooting incident occurred at West Anber Johnston earlier this rnornj-ng ' Police are on
the scene and are investigating'
The universigy conununi ty is urged to be cautious and are asked to contact Virginia tech
polj.ce if you observe anything suspicious or with information on the case. Contact
Virginia Tech Police at 23!-64IL
Stay atLuned to the \^rww.vt. edu. We will posE as soon as we have more information.
. ,.,rJ.llia&in . : . .--- rf,}' .4.Ls**BF,r

iroml Unirel@vt.edu
Sent: Monday, April 16,2007 10:17 AM
Subject: All Classes Canceled; Stay where you are
Virginia Tech has canceled all classes. Those on campus are asked to remain where there
are, lock cheir doors and stay away from windows. Persons off campus are asked not to come
tso campus.
#'
r:
I :rom: Unirel@vt.edu
Sent: Monday, April 16,2007 10:53 AM
Subiect: Second Shooting Reported; Police have one gunman in custody
In addition co an earlier shoot!-ng today j-n west Anbfer Johnston, there has been a
multiple shooting wich multiple wictims in Norris Hall'
Police and EMS are on Lhe scene.
police have one shooter in custody and. as part of routine police procedure, they continue
!o search for a second shooEer,
A11 people in university buildings are required to stay inside untiL further notice-
All entrances t.o campus are closed-
$
'rom: Unirel@vt.edu
c /{.'Po
Sentl Monday, APril 16, 2007 10:00 PM
Multiole reciPients
Subject: Planned Faculty / Staff Evacuation
the Drillfi-eld are asked to feave

Faculty and staff located on the Burruss Hal-1 side of
Li't"it otri"e and qo home immediately '
of the Drillfield are
FacultyandstafflocatedonlheWarMemorial/EgglesconHalIside
p'm'
;;k;a i" leave their offices and go home at 1-2:30
*,,
:rom: Unirel@vt.edu /2,'/,,f- /z !,o
Sent: Monday, April 16, 2007 10:00 PM
Subject: University closed today; classes canceled TuesdaY
virginia Tech has cl-osed loday Monday, April for:-6, 2OO7..On Tuesday, April" 17, classes will
be ianceled. The universj-ty will remain open administragive operafions '
There witl be an additsional universiCy statement presented today at noon'
are unti 1 police execute
A11 studenUs, faculty, and staff are requ!-red to stay where. theyfurEher
a planned evacuatron'. A phased closing ,irr l. in efiect today; information will
be forEhcoming as soon as police secure the campus '
F
at noon a! Cassell Coliseum' The
tomorrow, t.here wilt be a unlversitsy convocation/ceremonyparents
inn at vi,rginia Tech has been desj-gnated as Ehe site for Eo gatsher and obtain
informaEion.
&'.
rom: UNIREL
Subject: Counseling support available
Counseling is avail-able in the Bowman Room in the Merriman center

(part of the athl'etic
complex) for employees who seek assistance following today' s evenls.
3
'rom: Unirel@vt.edu
Sent: Monday, April 16, 2007 12:42PM
To: Multiole recipients
Sublect: Statement by President Charles W' Steger
ShootingatVirginiaTech/statemen!byPresiden!charlesw'steger
proporli-ons ' . There were two
rhe university was sEruck Eoday with a lragedy of rnonumental The university is shocked and
shootsings on campus. In each case, there wire fatalities. extend my deepest, sincerest and
},^ffi f i art t.hat this vrould befall our campus. I want to
il;;-;;;;.;"I'"v*p"rr.ies ro Lhe families of these victsims which include students rhere are
22 confirmed deaths.
we currently are in the process of notifying farnilies of victj-ms. The virginia Tech Police
-""i."ro""
are bej-ng assisted ov other jurisdlctsions. Crime scenes are being investigated victims
hr)r
the FBI , Universitsy Police, and State Police. We continue !o work to identify the
impacged by thls tr"gady. i .arr11ot begin Lo covey my own personal sense ofwill loss over tshis
university
senselessness of suci "i in"o*pt"hensible and heinous act The in Ambler Johlson and the
imnedialely
lrp counseling centsers. So far centers have been identified
""i -counseling center to work wilh our campus community and familj-es.
cook
Here are sorne of the facts we know:
At abouc ?:15 a.m. this morning a 911 call came to the University Po1ice Department
concernt-ng an evenE in West amber Johnston Ha11 . There were mulEiple shooting victims'
While in the process of investigatsing, about two hours later the university received
i.pott" of a lhooting in Norris Ha]l. The police imnediately responded' victims have been
,-i!rr"p"rt.a to varj-ois hospitals in the immediate area in the region to receive emergency
-reatsmenE .
we will proceed to contact the fanilies of victims as identities are available.

Afl cfasses are cancelled and the university.is closed for the remainder for the Eoday'
Tth" uni.r.tsity will open tomorrow a! 8 a.m. but classes will be cancelled on Tuesday ' The
p"ri"" ar" crr-tr..rtly staging the release of people frorn campus buildings
Families vfishing to reunite with the students are suggested co meet at the Inn at virginia
Tech, We at" ..kirrg plans for a convocation tomorrol^t (Tuesday) at noon ats Cassell Coliseum
for the universiEy comnunity to come together to begin to deal witsh the tragedy'
.irflE-".*...".,.'"dfif,f
F
t :rom: Unirel@vt.edu
Sent: Monday, April 16, 2OO7 4:31 PM
Subiect: Campus Update on VT Shootings
Virginia Tech remains closed on Monday, April 15, 2007. Vehicular entrances to campus are
;;;;;;1y restsricted to essentsj,al personnel only. Additional securily remains on campus as
che investigation conuinues.
Counseling assistsance for studentss in awailable at west Ardbfer 'JohnEton and l4ccomag HalI
g pim. tonight. Studentss are encouraged tso utilize !,hese services' CounseLing for
""iii 'ind staff is available at the eowmin Room in the Merriman center (athl-etic
i"""it'
-ompfex). Student at Squires Student
may also be together at lhe Old Dominion BalLroom
Center.
The universiEy will also close on Tuesday, April 17. Essential personal are to report for
work. Classes will be canceled.
A puJrlic gathering will be held Tuesday, April 1? at Cassell CoLiseum at 2 P.m. (a time
chlnge from the originally scheduled 10 a.m. gathering) '
A11 Btudencs are urged to contact their parentE as Boon as possible to let them know
individuals are safe.
Students, faculty, and staff who may have any information related to the incident at West
Amber Johnston H;lL and Norris l{al-l are encouraged to go to the Blacksburg Police
Departmen! to make statements, or call 540-231-TIPP (8477) | or 23!-64!l
arents w.ith concerns are asked to call the Dean of Students Office at 540-231-3787.
Indiwiduals injured in the two shooEings have been taken !o area hospitals.
:rom: Virginia Tech News [websupport@vt.edu]
To: Owczarski, Mark
F Subiect: VirginiaTech News
Due to the tragedy on the Virginia Tech campus that occurreC on Monday,
APril 16, chere
will be no VT News Daily E-Mail for Tuesday, April 17 '
F
For updated informatj-on relating to tshe shooting incidents' the campus operating schedule,
uniwersiEy evenls, please visit the <a href="hELp: / /www. vt. . edu/ ">Virginia Tech
""a "lf."t / a>
homepage< .
iie rorrowing informati-on is a reminder of your curren! mailing list subscription:

You are subscribed to the following list:
tr'i rrrinia Tech News
using lhe following emaj-f :
maovrczar@vt . edu
You may automatically unsubscribe from this list at any time by v5-siting the following
<http: / /vtnews .unirel.vt ' edu/maj-1. cgi /u/vtnewsHTMl/ >
If the above URL :.s inoperable, make sure that you have copied the entire address. Some
mail readers will wrap . long URL and thus break this automatic unsubscribe mechanism.
you may also change your subscrlption by visitj-ng this list's main screen:
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v tr v+r.û
Mailing Lj.st Powered bY Dada Mail

http : / /vtnews . unirel . vt . edu/mai1 . cgi /what-is-dada-nail/
'rom: UNIREL
ient: Monday, APril 16, 2007 4:31 PM
Subject: Campus Update on W Shootings
2OO?. vehicular entrances to campus are

Virginia Tecb remain8 closed on Monday, Aprj-I L5,Addltional
;;;:;;iy restricted to essential personnel only. security remainE on campus as
the investigation contxnues.
wests Ambler Johngton and McComas Hall
counseling assrstsance for Etudents in available atutilize
until 9 p.m. tonigh!. StsudenEs are encouraged to ttrese services' Counseling for
faculty and staff is available ac tshe go".itt Room in the Merriman center (athletic
complex) . Student may also be together at the old Dominion Ballroom
at Squires student :'
The university will also close on Tuesday, April 17 EEgential personal are to report for
work. Classes will be canceled'
A public gat.herrng will be held Tuesday, April 1? at CaEsetl Coliseum at
2 p'm' (a time
.fr-""s. frJm the oiiginatty scheduled 10 a'm' gathering) '
A11 studentss are urged to contact their parenta as soon as possible to let them
knolt
students, faculEy, and staff who may have any information related to the incident at west
Amber Johnslon Hall- and Norris Hal1 are encoirraged (8477) the
to go to Blacksburg Police
Oepartment to make statementE, or call 540-23I-TIPP ' ot 231-54L!
.arents with concerns are asked tso call the Dean of students office aE 540-23L-3747 '
Individuals injured in the two shootings hawe been taken to area hospj.tals'
.,r, ,.*;itr.
rom: Virginia.Tech.news @ vt.edu
rient: Tuesday, April 17, 2007 9i24 AM
to: Multiple recipients
Subject: Update for University Community Regarding Campus Tragedy
Tuesday, Apri 1 1-7
Virginia Tech con!,inues to mourn the loss of 33 mernbers of our communiEy. As we move
forward, we share the foll-owinq informat.ion:
Virginia Tech will cancel all classes for the rernainder of the week to a11ow students the
Eime they need ."o grieve and seek assiscance as needed. The universiLy will re-open
administraEive operations beginning tomorrow, Wednesday, April 18, understanding that some
faculty and st.aff may wish Eo take additional time off this week to gr.l-eve che loss of
fe1Iow colleagues and friends. We ask individual employees to communicate with their
superwisors of their schedufes for the balance of che week.
We wi-1l close Norris HaI1 for tshe remainder of the semester. Staff are currently working
to arrange alternative location for cfassrooms and faculty offices.
Counselinq and other resources are available for studen!s, faculEy, and staff. Students
may receive counseling aL Mccomas HaI1 and counselors will be available for extended
hours. Counsel-ors will also be available i-n West Amber ,Johnston for residents.
Employees may receive needed support by going to Lhe Brush Mountain Room in Squires
Student Center throuqhouE the dav.
The university will be holding a convocat.ion ceremony at 2 p.m. at Cassefl Coliseum. This
i]1 be the firsc time t.he Virginia Tech communicy will come together since the Eragedy t.o
share our colleccive sorrow. At Lha: cime, President George Bush, First Lady Laura Bush,
Gov. Timothy Kaine, Mrs. Kaine members of our Board of Visitors, members of the clergry,
our sLudents, and poet Nikki Giovanni will share messagres of condolence to the family and
friends of the wictims and words of hope to all of us as r4re move forward past t.his
tsragedy.
Again we encouragie all members of the Virginia Tech communi ty to attend. Should the
coliseum be full-, Ehe event will be broadcast on campus cable stations.
The Virginia Tech cornmunity, and the world at large, continues to struggle with these
horrible events, We hope these steps will help in that healing process.
'rom: Virginia Tech News [websupport@vt.edu]
Sent: Tuesday, April 17,2007 1A:27 pM
to: Owczarski, Mark
ft
Due to che tragedy on the Virginia Tech campus that occurred on Monday, Anri l 16 thara
will be no VT News Dailv E-Mail for Wednesday, April 18.
For updated information reiaLing to Ehe shooting incident.s, tshe caffpus operating schedul-e.
and nrlrcr rrnirrcrqi fv a\rarrl-e nlo:ca \/i ci I i- ha \/i r.ri rr i .a rFa..b hnmonrno at- http: / /www. vt . edu/
ffre toffowing information is a remj-nder of your current mailing List subscription:

You are subscribed Lo the following list:
\Ii rcr] ni a TF.h Net^ls
using the following email:

maowczar@vt . edu
You rnay aucomatically unsubscribe from this list. aE. any time by visiting the f oll-owing
URL:
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The followj-ng physical address j-s associated with this mailing 1ists:
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Mailing List Powered by Dada,--.rMail
hft.h,
rluup./ / /1,t.r.l6r,,c 1
rrniral --: - r-r-
.VL,e(lu/rlLd-L-L'Ugr/wrldL-IE-l.acLLlcL-lLra.]-r/ --j1,
iflih". .
rom: Unirel@vt.edu
Tol Multiple recipients
Subject; Threat at Burruss
ft was ruyv! rsg j-hAf qrrcni n.i nrrc *___"-_V

renorfFd :ari-'i- \das ln burssuss hal1. Police reponded. The
incident was determined t'o be unfounded.
,
To: 'lisa.thompston@turner.com';'benw@nytimes.com,;'dewan@nytimes. com,;
'brianna.keilar@cnn.com'; 'gina.garcia@nbcuni.com,; 'sickles-@tbsnews.com';
F Kyongno.yoon@gmait.com';'kelsey.d. myers@abc.com,;'andersonn@washpost.com,;
'boorsteinm@-washpost.com'; 'kjohnson@usaloday.com';
Jda505@y-hoo.c6m,;
'smclaughlin@washin gtontimes. com'
Cc: Hincker, Larry; Owczarski, Mark: Roan, Kerstin
Subject: W lnvestigation Update
Investigation Update
April 18, 2007
At 7:53 a.m. a Virginia Tech operator received a threat againet Preeident Charles Steger.
Police officers responded to steger's office j-n Burruss Hafl to make bim aware of the
potenEial t.hreat. The increased police presence in and around Burruss HaIl led to rumors
; and false assumptions about what was going on, this then led t'o an unh/arranted report of a
suspicious person in Burruss HalL, Officers immediaEely responded to t'he report of a
suspicious person, which was unfounded.
"Reports of this kind are not uncommon in the wake of what has taken place in the past 48
hours on the Virginia Tech campus - which is one reason why there is high police
visibility throughout the campus," said Chief w.R. Flinchurn, Virginia Tech police.
Slate, local, and federal- 1aw enforcement officials have released new information on the
Norris Hal1 gunman, Cho Seung-Hui, 23. once Cho's identificatj-on was confirmed, Virginia
Tech Po1ice records were reviewed and it was determined t.hat there was contact with Cho in
the f al-I of 2005.
k 'ov. 27, 2005, Cho contacted a female student through phone ca11s and in per6on. The
5tudent notified the Virginia Tech Police Department, and decfined to press charges.
However, Offj-cers spoke with Cho concerning this maEtrer, and the investigating officer
ft' referred cho to the university disciplinary system - the office of ,fudicial Affairs. For
more information on ,Judicial Affairs wj-sit www.judicial .vt'.edu.
Dec. 12, 2005, Cho instant messaged a second female student. She made a compl-aint to
virginia Tech Police. Tn both instanees lhere was never any direct threat made. Later that
day pol.ice received a call from an acquaintance of Cho's who was eoncerned Ehat Cho might
trave been suicidal . officers again met wj-th Cho and talked with him at length.
out of concern for Cho, officers asked him to speak to a counselor, He went voluntarily to
the police department. Based on Lhat interaction with the counselor, a temporary det.ention
order was obtained and Cho was taken to a mental health facility, Carilion Saint Albans
BehawioraL Eealt.h center, It was afso j-n the fal1 of 2005 that the Chair of the English
Depart.ment.. Dr. Lucinda Roy, shared her concerns with Virginia Tech Pofice regarding Cho
and his course wri.tinq assisnments.
"These assignments were for a creative writing courEe that encouraged studentF to be
imaginative and artistic. The writings did noE express any threatening intentions or
aLlude to any criminal acLivity, and no criminal- wiolation had tsaken place, " said
Flinchum, "Dr. Roy chose to reach out to this student, out of concern for him and hiE
i
ment.al wellbeinq.
Since those contacts in December of 2OO5 the Virginia Tech Drrl i.'a n6n:l.r-rna',\i i. -^- .'.'.--
vr
^+ rnt,
drry -^/li{-i^r^l i-r.idcnt-c vt
^1.
r-Fh^rt-
tu}/v! c n:rla Fa rlre natiaa
PvrrLE department in regards to Cho.
:rom: Provost @ l4.edu
Sent: Thursday, April 19, 2007 1:12 PM
Subject: Letter from Provost Mark McNamee
Thursday, April 19, 2007
Dear FaculEy and Staff Colleagues:

f want to thank you for the tremendous support you are providing Eo our sludents and to
each oEher during this crisis. we lost five faculEy members in thi-s horrific shooting
ewenc, in addition t.o the twenty seven students. One f aculEy member and 23 students r,\rere
injured and are in various stages of recovery. The families of all the deceased are
receiving all t,he support we are extendj-ng. The strength, bravery, and commicment of our
entsire cornmuni ty of scholars are unforgeEtable. The stories of heroi-sm are both
heartwarming and heartbreaking. The convocation, the vigil, and Lhe personal expressi.ons
of grief and hope on lhe drillfield are symbol s of the love that is Vj-rgini-a ?ech. We are
Virginia Tech.
I am sitting at mlf computer for the first time since Monday norning and I am eaqer to
share as much information with you as possible. Our internal briefings and policy
meetings, attenEion to the vicEims and lheir families, and response to the media have kept
schedules fLuid. Breaking the news of confirmed deaths Eo nany family memlcers in person
was one of the mos! wrenching experiences of my 1ife. Until that moment, a gfimmer of hope
was the only thing holding families in one piece.
I am disEressed that so many of the conununications come through the media first. Oftsen the
media reveals informatsion before we can responsibly make the information available. Our
;tudenE.s have been incrediblv sophisticated in their interactions wiEh Ehe nedia.
This note will be the f j.rst of a series of notes I will be sendinq to provide you with
ongoing updates. The website is being used intensively go provide as much factual
information as possible regarding funerals, memorial services, breaking news, etc.
I have been working with the college deans and the dean of Ehe graduate school to develop
a set of principles and praccices to guj.de the resumption of classes on Monday. We all
agree that. a c ornmon set of principles will best serve tshe faculty and the students and we
thank you in advance for acceptingf some new ways of doing things to close out this
semester. The basic premise will be a studenE-determined choice anong a set of specific
optsions. Our goal is to provide as rnuch flexibility as possible for our students, each one
of whom will be experiencinq the mourning and recovery process in different ways. We will
be sending out the guidelines as a separate conmunication. We are also going to provide
specific advj-ce and gn:idance aboul how best ro talk about the incident with the students
and how tso seek whatever help is needed. My office will work closely with the deans and
academic associate deans to minirnize any problems. We will all need to be sensitive,
flexible, creative, !
and fair.
All of ghe students whose lives were taken wilL be awarded degrees posthunously b[|
Virginia Tech. The degrees wil-I be awarded during the co11ege, deparEmenEal , or graduate
school ceremonies based on the majors of the students.
There will be several revi-ews of the enti-re set of events associated with the incidents.
Our j-nternal review will begin as soon as possible and will be wide-ranging. One goal i-s
to implement whatever changes are needed boch in Ehe short-term and long-term. An
independent rewiew requested by Virqinia Tech and approved by Governor Kaine will provide
a ful1y object!-ve analysis of the situation. Farnilies merif,ers, despite cheir personal
lrief , have expressed a desire to use what we learn t'o help others prevent. or respond t'o a
cri.sis affecuing any universiEy, anywhere. The families also want to knolv the whole story
of how their loved ones di-ed. We will do everythj-ng we can to provide as much deEail as
possible.
I have received an overwhelming nunber of messages from friends and colleagnres around the
wor'l d . T am s ra y^r !*i 6nA- -n/{ r-ol I eacrrreq
v f!r vrL' ./^.,-
\-/o| are al so heari n.r Thc -rrrnnrr-i nrr nf
supporE. and condolences is reassuring in thrs cime of Eragedy.
'lease Lake care of yourselves and look out for one another. Together r^re can be strong,
Jnitsed, resilients, and successful .
Tr'Ia ar^6 \7i ?rri ni = 'naal'
Mark G. McNamee
University Provost and
Vice President for Academic Affairs
ffi
, :: .:r- r:1,'. , qj$*dii&e.ilrdirAd'

rom: Provost@vt.edu
,ent: Thursday, April 19,2007 1:24PM
Subject: Letter to Students from Provost Mark McNamee
Thllrqda\-r. Anri I 19. 2007
Dear Virginia Tech Students:

We are very proud of your supporE, courage, and corunitment during this tragedy, Your
expressions of love and grief for our fallen sEudents and faculty members and their
families and friends are inspiring.
On a praccical leve1, we have developed principJ.es to guide tshe resumptj.on of classes on
Anri'l 2'1
-J Ir!vwfurrrv dino
- I^7e are nrorri rrorr
Jvs, the
errv q-rrdcnrs. \nli j-h f he abi l'-w t-o nakp .hoi r-as f yggl
# ^LTLLL
mrrtf ef inla
frLuf t,re
.\l1j-e! i r.\rrq
vy vfrr F'h6,rj- lrnr,r rrnrr rr7=n| -^ handle eaCh ClaSS.
We have posLed details on t.he Virginia Tech homepage (wvr\,t, vt. edu) .
# Your welfare is a very high prioriEy for us. Flexibility will be the guiding principle. To
avoid overloading the system, r am keeping this message short. I will provide additional
information through the web.
We sincerely hope you wi-lJ. remain engaged in the learning process no matter which options
rrnrr r-hoose The nrinr-inles ann] v to srr.ienf s af al1 aamnrs iocations, Dissertation and
j vs vrrvv ! e
thesis deadlines have been modified by che Graduate School .

Best wishes.
rark McNamee
University Provost
. ,rliiirii;,!-'t-..; ! i: : l
:rom: Virgin ia.Tech.news @ vt.edu
ient: Thursday, April 19,2007 2:49PM
Subject: Counseling, Support Resources Available to Faculty and Staff
To Virginia Tech Faculty and Staff:

There are a number of resources available on and around campus !'o supporE our corununity in
dealing personally and collectiwely with Monday's events. Ll-ore information can be found by
conl-aal- i nar Fn\,
qrr_/ r\f
v! f hc rcqn|rrr-c< ?ra l n..,
There are also additional informational resources, including special information for
parenLs and t.eachers, at' www. hr. vt. edu/supporlresources.
Facully and Staff support resources:
counselors are available at squires student center (Brush Mountain Room) , southgate
Cenl-er. an.t 'l'h a =rir. ef \/i r.'i 1.ri A Ta-]r
-es' f_-um
r^ g a.m. to 5 p.m.
Counselors are available to mee! with departments and workgroups at their offices or other
convenient locaiions
contact 540/23L-9331 for more information during business hours; af Ler hours, contracc.
Valueoptions at 1-866-725-0602.
Counsel-ors will be also available for Faculty and staff in the Brush Mountain room at
squires sEudent center this weekend during the following times:
Saturday, April 2L from l-0:00 a.m. unliL 3:00 p.m.
unday, April 22 from 2:00 p.m. untif 5:00 p.m.
VT Netletter,4/19/07 4:42 PM -0400, News from Virginia Tech lspecial Edition of the V 1
Date: Thu, 19 Apr2007 l6:42:N 44O0
From: VT Netletter <retlettr@VT.EDu>
Subjecc News from Virginia Tech I Special Edition of the VT Netlptter
Approved-by: netlettr@V[.EDU
To: VTNETLETTER @LISTSERV.W.EDU
Reply-to: netlettr@VT.EDU
X-iu-nt<mait-Stafirs: score=10/50, host=steiner.cc.fi .edu
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dmn=5.2. 1 2l | 2006 -O9 -27
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To unsubscribe, send a note to mailto:listserv@listserv.vt.edu

and type SIGNOFF WNETLETTER in the BODY of rhe note.
IN THIS S PECIAL EDITION

* Up-to-the-minute coverage
* Hokie Hope Day

x Hokie Spirit Memorial Fund
* Convocation multimedia
* Share your thoughts
* Video vigil
FEATURES
UP-TO-THE-MINUTE COVERAGE
For the latest news about the investigation of the tracic loss of
lives on.campus, events related to thJtragedy, and iriportant
contact informatioq go to http:/iwww.vt.edu/taged]r/.
HOKIEHOPEDAY
lriday, April 20, has been declared Hokie Hope Day. Alumni across
-
the-counory are luglng everyone Hokie or not !o wear orange
-
and maroon in honor of those whose lives were lost on April 15
qn$-11 supgor! oJ the victims' families and the universiry cbrrrruuity.
Additionally, Virginia Gov. Tim Kaine has declared Airil20 a
statewide day of mourning.
HOKIE SPruT MEMORTAL FLIND

To remember and honor the victims of ttre nagic even$ of April I 6,
2007,the university has established the Hokie Spirit Memorial Fund
to aid in the healing process and generatc financial support. The
funds will be used to cover expenses including 6Uut noflimited to)
grief counseling, memorials, communication expenses, comfort
Printed for Sherry Bithell <bithetl@pop.vledu> L
.,..,.,...,'trCiii nr+l:1r!r.i,i|.*crnnr*
Owczarski. Mark
:rom: Unirel@vt.edu
ient: Friday, April 20,2OO7 5:33 PM
Subject: Letter for James A. Hvatt
Dear Faculty and Staff Colleagrues:

I would like to join President Steger and Provost McNamee in commending you for your
tremendous efforts i.n support of the campus corununi !y duri.ng Ehe last several days, Your
spirit, dedication, and humanity has set ehe standard not only for che nalion, but the
world. As we move to resEore campus operations, we are assured that everyone will work
their best throughout tshe campus community in the true spiriE of U? Prosim,
As we begin the process of resuming normal operations, we have caken steps to ensure a
smooth t.ransition. I have asked Minnis Ridenour, Senior Fellow for Resource Development
and former Virginia Tech Executive Vice President and Chief Operating Officer, to chair
the Emergency Response Commit.tee. Minnis has agreed to chair this Committee t.hat will-
coordinaEe the act,ivit.ies related Eo the full restoration of canpus services anc
operaEl-ons.
During this process of restoration, my office is available to assist, you. Whether you have
quesLions, need assistance resolwing problems or required information concerning services,
please do not hesiE.aE.e t.o contact us. We are here f or you,
Grief counselors and other support services are available to you and your families
Virginia Tech Human Resources is coordinaEing services for employees. Please conracE
540/23I-9331- for more informaEion during business hours; after hours, contact ValueOptions
ax 7-855-725-0602.
b jounselors are avarlable at Squires Student CenEer (Brush Mountain Room) , Southgate
Cencer, and The Inn at virginia Tech from 8 a.m. to 5 p.m, Counselors are available t.o
n meet vtith departments and workgroups at their offices or otsher convenient locatj-ons.
Counselors will be also avaj-1abIe for Faculty and Staff in the Brush Mountain room ac.
Squires Student Center this weekend during the following tj_mes:
Satsurday, April 21 f rom l-0: 00 a.m. unt j-1 3 : 00 p.m.
Sunday, April 22 from 2:00 p.m. until 5:00 p.m.
Finally, please take care of yourself. You are important to us,
S incere 1y,
F James A. HyaEt
Executive Vice President and Chief Operating Officer
I
,.*- *idr*-"t;,:l .a,-'
Owczarski. Mark
:rom: Virginia.Tech.news @vt.edu
Jent: Friday, April 20,2007 5:59 PM
Subject: Resources for Faculty, Statt, Students, Families, Friends
Friday, April 20, 2007
Squires Student CenEer is currently the cent.ral locat.ion for a variety of services for
faculty, staff and students, Please reference the information below f or \rhatever need.s
you may have.
FaculEy and staff
a)lr a.Fmnrrc.
Counselors and Human Resourceg representati.ves are available this weekend at Squires
StudenL CenEer (Brush Mount.ain Room) SaEurday, April 21 - 1.0:00 a.m. to 3:00 p.m. and
Sl]ndav. Anr.i I 22 - 2.nn h m i^ (.nn - "1. After hours - faculty. sEaff and their families
can access Valueoptj.ons at any time by calling 1-800-72s-0602
Counselors and Human Resources representatives will remain available Monday through Friday
at Squires Students CenEer (Brush Mountain Room) and the SouEhgaEe CenEer from 8:00 a.m. to
5:00 p.m. - no appointment is necessary
Counselors and Hrman Resources representatives are avaj-Iable Eo meet with departments and
workgroups aE their offices or other convenient locations - contact 540/231,-7772 for more
informat ion
Off campus:
'alueOpcions, our Employee Assistance Program provider may be accessed by facul-ty and
staff from any locacion by calling L-866-'125-0602
Additional resources and informat.ion for faculty, staff, parents, farnilies and friends are
available aE www. hr . vt . edu/ supportresources
Sludencs and Fami Ii es
F The Campus Assislance Center, which includes the Farnily Assistance coordinators, will be
located at Squires in che Corunonvrealth Ballroom
Representatives from Virginia Tech St,udent Affairs and Human Resources offices, Red Cross,
New River comnunicy Services, and other organizations will be available to provj-de
information and access to counseling servj-ces Hours: 9:00 a.m. to 5:00 p.m. Saturday,
Aprj-l 21 through Friday, Aprll 2'l
Student Affairs will have O1d Dominion Ballroom open 24 hours a day for student accivities
beginning Saturday, April 21, and continuing through Friday, April 27.
There is also a StudenE Af fai.rs Resource Center in Conmonwealth Ballroom, where
representatives from Student Affairs offices will be available to ans\,rer questj.ons and
provide informati-on: Salurday, April 2l- - 1:00 p.m. to 5:00 p.m. and Sunday, April 22 -
2:00 p.n. to 9:00 p.m. Monday - rri-day, April 23 - 27 - 8:00 a.m. Eo 9:00 p.m.
Cook Counseling Center i-s providj.ng counseling support
services for vT St.udents for walk-
in appointments in Mccomas HaII: Saturday, April 21- - 1:00 p.m. to 6:00 p.m. and Sunday,
April 22 - 2:00 p.m. t,o 9:00 p.m. Counselors are also on call 24 hours for students -
coneacE 540 /231-655"1
Cook Counseling Center is also coordinaEing the dissemination of information regarding

)ther colununity counseling resources on their website: wvrw.ucc,vt.edu
Cranwell International CenEer is avaj-Iab1e Eo provide supporE and resources to our
international community - 540/237-552'7 - www. uusa.vt. edu/ cranwel1/ cranwell . php
&A .. , r.rir - .,ili.n.n

For more informaEion
Hr-manResourcesandBenefits,54O/237-9331'www'hr'vt'edu'
E:mployee Relations, 540 /23L-7'7'72 '
,Jork/Life Resources. 540 /231-32L3, www'worklife'vt'edu'
ADA Services, 540/237-4538 '
Coot cortt""ling Center, 540/231-6557 ' www'ucc'vt'edu'
n""tr oe Studenis office, 540/231'-3787' www'dos 'vt 'edu'
Parent/famifv info-line, 1-800-533-]-].44'
Police tiP li-ne. 540/23L-64LL'
ffi
."r fr,rr , .rtr ,r.:,ii ri,,.nr1,. - ,', 11 '!:,r.rliarll'!dri

:rom: Unirel@vt.edu
ient: Saturday, April 21, 2007 2:26 PM
To: MultiDle reciDients
Subject: Remarks from President Charles W. Steger
April 21 , 200'1
Dear Fe11ow Members of the University Community:

I very proud of the manner in which our faculty, staff.going
am and studentss have unitsed this
week as a family. we have demonstrated Ehat we are not to allow the tragic events
of this last week to divide or define us.
In this time of healing, iE is important that we take care of one another, and together
can move forward to "Invent the Future. " IJeE us take a moment now to reflect on our
principles of corununiEy-and reaffirm our commitment co strive to reject. all forms of
prejudiee and discrimination in our comrnunity.
Together, we pledge our collective commitment to these prj-nciples in the spirit of our
motto, Ut Prosim (That I MaY Serve) .
We will prevail . hre are Hokies !
ai naara l rr
Charles W. Steger
Dr6ci.lani-
:rom: Viroinia.Tech.news @ vt.edu
ient: Suiaay, April22,2007 5:51 PM
Subject: Volunteers with Yellow and Purple Arm Bands Are Here to HelP
Sunday, Apr tI 22, 20O7
To the Virginia Tech ConununitY:

j- !y wearing either purple or ye11ow
As classes resume on Monday, some members of our commun I help?" These people will on hand to
arm bands , as well as some with badges saying "May
help.
Those wj-th PURPIJE arm bands are mencal health professionals who are here tso provide
or slaf f need j't as we continue on the
support tso any "tl-,a"nt, f aculty, rnenlcer rnay
feel
challenging road to healing and recovery. atyot" wh-o desires Eheir assistance shoufd
free to sEoP and sPeak with them.
Those with yELLow arm bands and ', May r help?' badges are faculty, staff. -and student
volunteers who witl- Le present in c-lassroom buildings on Monday and ruesday to assist
members of Ehe communit! in whatever way is needed. These volunteers wil-1 carry
inf ormat j-on .ro1,t srrppo'rt services avaj-1ab1e both on and of f campus
' as well as important
contact numbers .
Please contact these people with questions or concerns you ulay have'
We are Virginia Tech. We will prevail '
=rom: Provost@vt.edu
ient: Sunday, April 22, 2007 7;54 PM
sunday, Apr ll 22' 2007
Dear FaculEY Colleagues:

I am very proud of your ongoing effortss touswelcome our students back to the classroom' We
are in un-chartered terriE.ory and all of are affected by last week',s event ' we in Ehe
adrninistration are doing everylhing
-lo-v"", we can to provide very visible counseling and advising
t" the extend;d staff. r have complete trust in your
support to students, "tta days. Please ask for any help you need and
wisdom and j udgiments ower tshe next few crit,ical
please be open to offers of support. Our conununi ty tras shown tha! Love' support and unity
can help us heal .
If you note that students who normally attend class are noE present or if you are
concerned about any studentss, please leE your deparEment know ' we will try
to make sure
Ehat we are aware of lhe special needs of any studenE '
we will learn a fot abouE ourselves and our sEudents overcan' the next few days in this early
phase of the recovery process. Let's learn as much as vte
The spirit of hope I feel every t.ime I walk on lhe Drillfield to and mingle vtith the
thousands of students, f amilj-e-s, and friends who are drawn this special place is
sometshing I hope all of you can embrace '
le are Virginia Tech' We will prevail '
Best wishes and thank You.
Mark McNamee
ProvosE
. ,. . . .rrtra' .- . i ,.ri.*t'l$i:
: ti, .
:rom: Viroinia.Tech.news @ vt.edu
Suiday, APril 22, 2007 8:03 PM
ient:
To: Multiple reciPients
United
Sublect: A letter to students lrom the students ot Hokies
Sunday, ePrIL 22, 2001
Fellow Students,
tte are all rerninded of tshe-horrible tsragedy
that changed our
As classes resume tomorrow, in the past week, ir is tshe
rhing dJJ-r.-L"e realized
campus forever' If rhere is onecommunrtv]"wirir"-r. forget April L5, 2007 ' we
of our Hokie rirr never
endurinq strengrth of one another'
can onlY begin Eo heal with Ehe support
Toremem]certhoselostandtohonoreveryonet'hathasbeen-affected,therewillbea
on .ir"titiri?i.r;-"t-g'as on Mondav' April 23'
universiry-riae rnoêi; li-"ii"n." "'^'
besinnins of the moment of sj-1ence'
2007. rhe firsE rrnsins of-the.!:rl
tl]i;;;iil-;ht
-tlri=-o? by the-release of a
rrr"re wiii-be 32 addirion.r -1i.. tit. uerr, at!"*panied balloons will be
Afrerwards, -
r."t roll, maroot, "-ttd ottttge
whire balloon for J; ;;.;l*. r,ortowing
please'r!*Ii"-" i f""t ior the duration of this ceremony '
released Eo siqBify i"f.i"-rrritv.
lacurty permission'.rf be
onyourbeha]-f,wehaverequestedtshaEallmedialeavecampus,buEwecannotforcethemto vou do
do so. Media are never arr6wed in your-;i;=;;;;;"-titt'o.tt
tinalv decline their reguesEs' The media wiII as
noe wanr ro speak,i;;;;-;;ai.., as
v6t" fellow Hokies vou make
presenr as we allow-irr.^ to be. Please i"-i""il].ai"i-"r
these decisions '
ahead of us, but only together can we
beqin to move
There is a long healing Drocess
-r"
'orward. As a cormunily, ft..t. the strength to prevail '
IfyouhaveanyquesLionsorconcerns,.pleasecontacLHokiesUnited.Moreinformatj-onis
ats www. hokiesunited ' org ' vt ' edu '
".r.i1"b1.
The scudent Leadership of Hokies United
'rom: Viroinia.Tech.news @ vt.edu
wto-nO"Y, APril 23, 2007 11:34
AM
Jent:
Multiple reciPients
To:
Subiect: rur"ii"g" toihe Virginia Tech Community
MondaY, April 23, 2007
the University Relalions DepartrmenE to

Our
Cornmunity
Message from
tY who are
let wefcome back all of our students' faculty and Ehe external communi
First me
returning tsoday to canpus '
subjects
have all received a large volume of communications on numeroushas been helpful in
We know You
events of lasc week:;; iop"- Jit:' = intormition
reoarding the traglc nt"fi"n- pi"cess.' As. r am sure you have heard' we
aslisting all of us in the continuing but bv wHo and wHAr wE ARE'
will be defined not by an event tirat r'apiliea;;-;;
asked me to remind all of you tshat
the investigation is the
police authorities hawe please contact
The any informatrion tnat co']lJ te usefulDepartment' at
ortgo'i"s and intense ' f f you trave Virsinia rech Police
inwestigatiwe office aE.23L 1il0-;;-r;;
23L-64L1' as well as your supervl-sor'
""itttl
increased police presence on campus ' t-r
You have a1so, I aln sure, noLiced a significantLy is-sues' again' please contsact
wou have any quesrioiJ-t.g;taing uir" roJi!;;t"t"""""iitv
iir. vitgi"ia tecfr Police Department '
we are Hokies. V'le will Prevail '
---' qin.'L6r
rr+r.e,'-
ral-!J
Rel-ations
Associate Vice Presadent for Universitsy
:rom: Virginia.Tech.news @ vt.edu
ient: Tuesday, April24,2007 12:17 PM
Subject: Due to the weather. memorials to be moved
Tuesday, AFril 24, 200'7
To: Virginia Tech Cofimuni ty

From: Hokies Unitsed
The university communi ty wants to preserve and protect the tribuL.es left at the Drillfield
memorials for our student.s and faculEy.
Since rain is in the forecast for the next few days, university staff members will be
carefully and respectfully moving those items Lhat would be damaged or destroyed. V,le will
place che memorial items for safekeeping in Squires Student Cent.er.
The memorial white boards will be displayed temporarily in the lower level of O1d Dominion
Ballroom in Sguires Student Center. While the Hokie Stones and flowers wj-l1 remain on the
Dri11fie1d, items that would be affected by the rain will be located in the upper 1eveI of
the O1d Dominion Ballroom of Squires Student Ceneer.
If you have any quesLions, please e-mail hokiesunitedGvt. edu.
:rom: Unirel@vt.edu
./ent: Tuesday, April 24,2007 6:54 PM
Subject: Acknowledgment of condolences and gifts of support
Tuesday, APril- 24, 200'7
To the Virginia Tech Colrllnunl-Ey:

ano lowe following the
As we a1I have witnessed, the expressions of condolences. support, serength of our Hokies
events of last week has crulY be-en remarkable. The undeniable
Spirit has touched the world.
of,condolence come Lo our communily' the
As the many notes, tributes and other expressionscolleges,
universiEy suggesrs that individual depaitments, and other units acknowledge
those made =pecificaify to their units. Items receiwed ln Burruss Hal1 to lhe universigy
community will Ue acknowledged by the office of tshe President'
NoLes, tribuEes and other messages intended for theRoad, families of the victims should be
directed to the Office of St'udent Life, 501 Draper 540-23t-378'7 .
Donations to the Hokie Spiri! Memorj-al Fund may be made bY wisiting

httsp : / / wwlv . vc ' edu/ tsragedy /memoria l-fund ' php ' or by calling 800-533-1-144.
offers of .'gifts in kind" should be directed to steve clark in university Development

(clarks@wt' edu, 540-231-2813)
n 1 .i .i * {-h^ \7.i rni n i : Tecti comrnunl- tsy are asked to sawe and record all names and addresses
of
; llir.-i,it!irIr".'iii="r"tormarion will be c;ttected and archived, and at an appropriate time
in the fut,ure, and official university response wi-ll be sent to the Ehousands upon
thousands who have supported us during this time '
prevail- '
Thank you for your continued strenglh and resoLve. we are Hokies. we will
ft
S incere lY,
Larry liincker
Assoliate Vice President for University Relations
. ::..:i.f :i,lilP. r*dq&**at*fd*i!r,{alirq!q

Owczarski, Mark
:rom: Virginia.Tech. news @vt.edu
,,€nt: Tuesday, April 24,2007 10:00 PM
to: Multiple recipients
Subject: Staying informed through Virginia Tech News
Tuesday, April 24, 2007

m^ fha rrirnirir Tar-h a'.rmmrrnil-\/'
As r^re continue to move forward in the face of last week's t,rag:ic events, Virginia Tech
(www.vtnews.vt.edu) will
Ner,Js cont,inue Eo be a central source of news and information for
the Virginia Tech community.
StudenEs. faculty, and staff are encouraged to visiE the university homepage and Virginia
Tech News websice daily, and co sign up for the Virginia Tech News daily e-maif Eo stay
informed of the latest campus news. To receive the daily e-rnai1, please go to
http: / /www. vtnews . vc. edu/emaiI 'php and sigrn up for eicher the HTML wersion (see example:
http: / /www. vtnews. vt. edu/ emai I / HTML-emai l-sample . hLml ) or text only (see:
http : / /www.vtnews.vE. edu/emaiI/cexE-email-sample' cxE ) .
In addition, the conmunity is encouraged to post all evenEs open to che university
conEnuni ty to the UniversiEy Event Cafendar, found at http: / /wutw. calendar.vt. edu/main.php'
Events posted here may be shared and highlighted ^n i}la lIil..riri:
v r! v rrrr s 'Fcr.h Nlewq r^reLls'i 1-e- On'lv
event.s sponsored by university departments, clubs, and organizations may be posLed to the
TTn i rrers i fv F,vPn1-. Calenoar.
Questions regarding Virginia Tech Nerts may be sent to VTTIewsevL. edu.
,,;r'.llrr;;r;*itsriu*,ifi;ir4{],|.,
Provost@vt.edu
Wednesday, April 25, 2007 9:22 AM l
Multiple recipients
Provost message to faculty
l
Wednesday, April 25, 2007

Dear Faculty Colleagues:
With the support of the colleges ats every level, we are making good progress in resumingche
classes in a way thats enables students to make good choices aboutr how besc co complece
semesEer. I appreciate the extra efforc the faculty is making to adapt Eo this new set of
policies. The response of the students in terms of both attendance and commi Ement is iruly
.l * -*.i
rrl-P -^
! !-; !r]Y .
Not surprisingly, we are getsting some questions One set of questions revolves around
sEudenE evafuations of teaching.
l lr-r - j- hcse qre
T\I^rme
rrvrlsrf l -arnri red. ilnder the circumstances' flexibility
are -vYs4-e appears to be a
reasonable approach. I think each faculty member should work with their department and
decide if, when, and how to obtain student feedback. The students may want to 1et you know
how much they apprecj-ate your efforts and your dedicat.ion, so I encourage you to obtain
feedback .
you may decide that a process oEher than the standard SPOT form is appropriate this
qamFs1.cr. buf rhe 6lni ê iq worrrs. We will noce officially Ehat the Spring 2007 evaluacion
process is optional when consid.ering all future actions associated with meriL increases or
t-he Promotion and Tenure process.
3est wishes for all you do.

x Mark
TTni176rci
McNamee
t-v Dr^\t^ct
l!.
It
,,:|
Ir!'"4r- ---*, .n,!.r;:4 di.ir. . ..,

Owczarski. Mark
:rom: Virginia.Tech.news @ vt.edu
,;ent: Thursday, April 26, 20071 0: 14 AM

Subject: Corrected Notice: Acknowledgment of condolences and gifts
Thursday, Apr il 26, 2007
'r^ iha 17 i r.r i n i ,a .F6.h a^mmr rn i F\r .
As we all have witnessed, t.he expressions of condolences, support, and love followi.ng the
events of last week has truly been remarkable. The undeniable strengtsh of our Hokies
sni ri I has rorrr:hed the world,
As the many notses, tributes and other expressions of condolence come to our community, the
universiEy suggests that individual departments, co1leges, and other units acknowledge
t-hoqa made sner-rfical1v ro rheir unit.. Items received in Burruss Hall to the uniwersity
community will be acknowledged by the Office of the President.
Notes, tsributes and otsher messages int.ended for the families of the vicLims should be
..", directed to uhe Of fi-ce of Student Life (02551 ,201- West Roanoke SEreet, Blacksburg, VA
# z+ooo, 540-23r-3787 .
Donations Lo the Hokie Spj-rit Memorial Fund may be made by visiting

htLp: / /www. vt. edu/tragedy/memorial-fund. php, or F\\ r /tr ||rl.1ar x -'1 {1-tlq.l
vj .
vq++ +rrv
Offers of "gifts in kind" should be directed to Steve Clark in University DevelopmenE

(clarksgvt. edu, 540-231-28L3)
p
^11 in the Virginia Tech conununi ty are asked to save and record all names and addresses of
relI wishers. ihis informaEion will be collected and archived, and aE an appropriate time
in the future, and official university response will be sent to the t.housands upon
t.housands who have supported us during Ehis time.
$ Thank you for your continued scrength and resolve. We are Hokies' We will prevail-.
S incerely,
Larry Hincker
Associate Vice President for University Relations
.',isi ,'*io1ni.drkrqFii,'riii,4$a*err{{i
tromt Unirel@vt.edu
ient: Thursday, April 26, 2OA7 3:21 PM
fo: Multiple recipients
Subject: Letter from President Charles W. Steger
Thursday, AprLI 26, 2007
Dear Colfeagrues,
Al-though classes are back in sessj-on and F-r-^we are all trying very hard to move forward, we
are also coming to realize that it wifl LCttr(, - *,^-,
cL vE:!J lana fimg
!vrrY erlLL for Our university community
to recover from the most traumatl-c events in our history. On the surface, things may seem
nnrmal trlrt t-he\.r're not. Even Lhose among us who seem to be coping well are often
sCruggling intserna11Y.
So, I want. to encourage everyone to please talk with one of the counselors wtro are
avaif able-if only for a few minutes. If you personally don't feel the need !o speak with
a cor:nse1or, you still may find it. helpful to spend a few minutes talkinghaving about ways you
can help co-workers, studlntss, and even your family members, who may be a difficult
time. I;formation about the counseling services are available can be found at Lhe bottom
of this note. Most of al-l, be assured that the counseling sessions are completely
confidenEial.
We are the Virginia Tech familY, and we will prevail. But along the way. each of us will of
have good days and bad daYs' So. 1et's be sensitive to each oLher's needs and take care
one another. I'm Proud of all of you. We wi 11 prevail.
S incere 1y,
harles W. Steger
counseling Inf ormation

For confidential access to lelephone counseling or referral to a local counselor for
hri\rAfF
Ir! .l. vqus facutrrr and staff can contact ValueOptions
rr.i sifs-, !seg+vi at 1-865-725-0602 anytime, 24
hours a day.
Human Resources has compiled a number of informational and support resources which remain
available tso our entire community at www. hr. vt. edu/ supportresources
Human Resources will conEinue to coordinate counselor availability for department or
workgroup meetings. Conlacc 231-7172 for more information'
Counselors and Human Resources representatives will continue to be available for walk-in
visits on the 3rd floor of Squires SLudenL Center - this SaEurday (April 28) from 10 a.m.
r.r
L\J J? 11
!' . r
-.r . and Mnnria.,
I'
r-r-arrah
urr! vsYlr F'i A=r' F-om 8 a.m. tO 5 p.m.
n
Owczarski. Mark
;rom: Provost@vt.edu
ient: Thursday, April 26, 2007 3:25 PM
Sublect: CORRECTED contact information for student choices
CORRECTED CONTACT INFORMATION
Dear Virginia Tech Students :
Thank you so much for your continued courage and comnitment as we continue to heal and
move forward. This note is to reiteraLe Ehe university's commitment to be flexible through
our "sEudent choice" policies that provide options for complecion of your academic
requirements for the semester. Please refer to the universj-ty's homepage (wwlv.vt.edu) for
j-nformation on grades and cornpletion of academic work.
Any questions you might have should first be directed to the associate dean of your
colIege. We realize that you are taking courses in multiple co11eges, and all college
deans are working in concert with one another to respond to your needs. We ask for your
patience and understanding as we work to respond Lo your questions, I have asked the deans
to keep me informed of the El4)es of gueslions and issues that arise so that we can provide
additional advice or suDDort.
The Associate Deans in each college are the most appropriate person for you tso contact
with questions:
Agriculture and Life Sciences: Mary Marchant,, 1060 Litton Reaves, 23L-6503
,rchitectsure and Urban Studies: Wendy Vaughn, 202 Cowgill , 231"-64].5
ParnpJ. in College of Business: Candice Clemenz, 1046 Pamplir:, 23!-6602
Engineering: Michael Deisenroth, 2l-2 Hancock Hal-l- , 23I-3244
Liberal Arts & Human Sciences: Marw Ann Lewis. 238 Wallace, 23!-6770
Natural Resources: Richard OderwaLd, 138 Cheatham, 23I-5482
Science: Shery1 Ball, 103 College of Science Adminiscration Building, 231"-5L44
Veterinary Medicine: Grant Turnwald, Duckpond Drive, Phase III, Suite 203, 23L-5229
Graduate School: Anne l4cNabb, 236 craduat.e Life Center, 231-5645
University Studies: Kim Brown, 1L7 Femoyer, 23I-8440
Weremain confidenL in our abj-lity to help you remain engaged in the learning process no
matter which options you choose.
Best wishes.
Mark McNamee
University Provos!
:rom: Virginia.Tech.news @ vt. edu
ient: Friday, April 27,2OO7 5:21 pM
lo: Multiple recipients
Subject: Memorials to return to Drillfield on Saturdav
Friday, ApriT 27, 2007

To: Vi.rgj.n!-a Tech Comrnu:ri ty
The memorials t.hat were moved to the Old Dominion Ballroom in Squires Student
April 24, 2007 wj.t1 be returned to the Drillfie1d Center on
will be moved into a 120 foot by 40 foot enclosed on Saturday, April 28, 2007. All irems
tent that as located in the center of
the Driflfield. The tent will remain on the Drillfield for the remainder of the semester
allowing members of fhp r.nmmrrni -rr rha
L-rrs LUtruLLUrlI -y ufle ^hh^rr-,.-i_*,^r +r,
OL]"__ _J r^
.r, --: ^-- !.
u -r=* memorials Lhroughout the
day. "he
If you have any questions, please e-mail at hokiesunited@vt. edu.

Hokies United
j
Evans. Susan
trom: Unirel@vt.edu
ient: Tuesday, April 24, 2007 6:54 PM
Subject: Acknowledgment of condolences and gifts of support
Tuesday, April 24, 2007

To che Virginia Tech community:
As we all have witnessed, the expressions of condolences, support, and love folLowing the
evenEs of last vreek has tsruly been remarkable. The undeniable strength of our Hokies
Spirit has touched the worId.
As the many noEes, tributes and other expresaions of condolence come to our community, lhe
universiEy suggests that individual departments, co1leges, and otsher units acknowledge
those made specifically to their unit. ItemB rece j-ved in Burruss Half to lhe university
communiEy wil-] be acknowledged by the office of the President-
Notes, tributes and other messages intended for the families of the victims should be
directed to the office of studenc L,ife, 501. Draper Road, 540-23L-3787.
Donations to the Hokie Spirit Memorial Fund may be made by visiting
http: //www. vt. edu/tragedy/memorial-fund. php, or by calling 800-533-1144.
Offers of ..gifts in kind" should be directed to Steve Clark in University Development
(clarks@vt. edu, 540-231-2813)
A11 in the Virginia Tech community are asked Eo save and record all names and addresses of
rel1 wishers. This information will be collected and archived, and at an appropriate time
in lhe future, and official uniwersitsy response will be sent tso the thousands upon
thousands who have supportsed us during this t.ime.
Thank you for your concinued sErength and resolve. We are Hokies. We will prevail.
cinnaralrr
srlvvrvrJ,
T.= rrrr IJi nnlrer

Associate Vice President for Universi-ty Relatione
'rom: Virgin ia. Tech. news@vt.edu
ient: Thursday, April 19, 20Q7 2:49PM
To Virginia Tech Facul-ty and SEaff:

There are a number of reEources awailable on and around campue to support our cornmunity in
dealing personally and collectively with Monday!s events. More information can be found by
contacting any of the resources below.
na].Fni< ,anal l_Ftahcra .r- !.n.r.' Ly ',r_ . E: \r Lrli'':rrnnnrl.
^.1'. iJ uplvr rcanrrrr.ae
Faculty and Staff support resources:

Counselors are awailable at Squires Student Center (Brush Mountain Room), Southgate
Center, and The Inn at Virginia Tech from I a.m. to 5 p.m.
p Counselors are available to meet with departmenls and workgroups at their offices or other
convenient locacions
Contact 540/23:--9331 for more informatlon during business hours; after hours, contaet
valueopt j.ons at L-855-725-0602.
Counsefors will be also availabl"e for Faculty and Staff in Lhe Brush Mountain room at
Sguires student center this weekend during the folfowing times:
Saturday, April 21 from l-0:00 a.m. untj.l- 3:00 p.m.
unday, April 22 from 2:00 p.m. untsil 5:00 p.m.
=rom: Provost@vt.edu
Sent: Thursday, April 19,2007 1:24PM

We are very proud of your Eupport, courage, and commitment during this tragedy. Your
expressions of love and grief for our fallen students and faculty members and their
families and friends are inspiring.
On a practical leve1, we have developed principles to guide the resuq)tion of classes on
April 23. we are providing you, the students, wiEh the ability Eo make choices from
multiple options about how you rtant to handle each class.
We have posted details on the virginia Tech homepage (www.vt.edu)
Your welfare is a very high prioritsy for us. Flexibility will be fhc cnridino nrincinle. To
avoid overloading the system, I am keeping this message short. I will provide ad.ditional
j-nf ormation through the web.
We sincerely hope you will remain engaged in the learning process no matter which options
rr^rr
y vLr nh.1nqa
urr\J\rDc, ThF
arru nrir.inles ennlv fo ej- d^-&a -- ^rr r-ocatrions, Disseltaiion and
:Jr
thesis deadlines have been modified by the Graduate School.
Best wishes,
Mark McNamee
University Provost
tr
From; Virgin ia.Tech. news@vt.edu
Sent: Thursday, April 26, 2007 12:33 pM
Subject: Capturing and archiving ceremonies and condolences
Thursday, Apr!\ 26, 2OO7
To: Virginia ?ech Faculty and Staff:

Before the many trj-butes, condolences, and memorials for last week,s
events
university Libraries needs
-your help in documenting trt.- irpto.ptu and. formafdisappear,
memoriaf
displays that have appeared in varilus campus ruiliings. ei part of the .'virginia
4-]-5-07 Library Archive" we want to document. and presErve these Tech
disptays both to honor the
individual members of our uniwersity eommunity and to provide historical-
fu:ure researchers materiaLs for
Therefore. uniwersi'y Libraries asks each of you !o do the foJ-l0wing:
Those of you who have created displays, fliere, programs, and
to the library's UniwersiEy Archives,* the 1ike, please send copies
rf there are memorial displays within your units, we ask your assistance
1. Taking pictures of the memorials, displays, events. ' by:
2 '. rdentifying the photographer, individuals pictured,

date. speeific place (i.e..,
building and ffoor or officl number) , and any other informat.ion
researchers and historrans. that woul-d be he.tnfrr.r
'ls rtl! \r'r rn
u.,
i' sending the images etc. to us* with a

permission to make the images available: statement by the pirotographer giving us
As the photographer/ author, I, grant Lo Virginia Tech or its
urlE r-LgrrL L(,) arcnlve/ d].sp.Lay,
r-
and provide access to this/r.hese digiral image (s) in aqents
whole
or in part in all forms of media.
* until we have established the email for w4l6oT.Archive@v!.
McMil-Ian, Director, Digital r,ibrary and Archives, uniwersity edu, please send. them to Gai1
L.,ibraries
gailmac@vt'edu' You may call her (r-gzsz) or Tamara n""".iiy, universi!y (mc 0434);
(I- 92141 , with gueslrons. Archivr-sE
Thank you for your assisEance and supporc

S incere ly,
Eileen Hitch j-ngham
Dean, Universitsy Librarres
Newman Library
E40-r?1-<Rqq
www.lib.vt.edu
;rom: Provost@vt.edu
jent: Thursday, April 26, 2007 12:41 PM
Subjec* College contacts for questions on grades, completion of work
Thursday, Aprif 25, 2o07
Dear virginia Tech Sludents:

Thank you so much for your continued courage and commitment as we continue to heal and
move forward. This not; is to reiterate the university's commiEment to be flexible through
our ..stud.ent choice" policies that provide options for completion of your (www,vt'edu)
academi.c
reguiremenEs for tshe semester. Please refer to tshe universitsy's homepage for
information on grades and complebion of academic work-
Any questions you might have should first be directed to the associate dean of your
coltege. We realize that you are taking courses in multiple colIeges, and all coll-ege
deans are working in concert with one another to respond to your needs. We ask for your
patience and undirstanding as we work to respond to your questions. I have asked the deans
lo keep me informed of the t)T)es of guestions and issues that arise so that we can provide
additional advice or support.
The Associate Deans in each college are the most approprj.atse person for you to contact
wiuh quescions:
Agriculture and Life Sciences: Mary Marchant, L04 Hutcheson, 231-5503
Architecture and Urban Studies: Wendy Vaughn, 202 Cowgill ' 23L-6L45
Pamplin college of Business: Candice clemenz, 1030 Pamplilr, 231-6602
Engineering: Michael Deisenrot.h. 302 Whittimore, 23]--5072
Liberal Artss & Human Scj-ences: Mary Arin L,ewis, 250 wallace' 237-6770
Natural Resources: Richard oderwal-d, 324 cheatham, 231-5482
Vet.erinary i'ledicine: Grant Turnwald. Duckpond Drive, Suite 203, 23f-5229
craduate Schoolr Anne McNabb, 235 Graduate Life Center, 231-5645
University studies: Kim Brown, 117 Femoyer, 23!-8440
We remain confident in our ability to help you remain engaged in the learning process no
matter which options you choose.
Best wishes.
Mark McNamee
university ProvoEt
:rom: Unirel@vt.edu
Subject: Letter to students ftom Dr. Zenobia Hikes
Thursday, Aprj-l 25, 2007
To al-I Virginia Tech students:

f write to thank the students of virginia Tech for a1I they have done to help themselvee
and tsheir university in the crisis of April L5.
There are so many examples of student heroism, sensitivity, and humanity that one could
cite: members of t.he Rescue Sguad who put the safety of others before their own; persons
in Hokies United, scA, and GSA who worked to coordinate support services for fe11ow
studentss,' those who constructed shrines of remembrance for the faflen,' st.af f on the
Collegiate Times who worked to keep the communj-ty informed,. individuals who in numerous
residence haIls, c1ubs, and associations reached out to assist those who needed a helping
hand, a kind word, or a friendly embrace. These acEs of kindness clearly underline that
Ehe cruel deeds of April 15 reflect badly on one terribly deluded person but do not
reflect at all on the communj.ty. or to put it another way, these acts of kindness show
that "Ut Prosim" is not just an antiquarian motto-it is part of a living code.
Let me encourage each studen! to continue l^rit.h acts of intentional kindness and to
encourage his or her friends to do the same. I am probably stating the obvious, but the
foJ-lowing reminders may be useful:
For professional and personal reason8, a fair number of students will carry a fulI
rcademic foad until the end of the Eerm, whil-e many more wilL need !o complete partial
loads. Out of respect for their academic obligatj-ons, especially in a trying time, pleaee
be careful about excessive noise and observe quiet hours.
Excessive noise also can be painful for persons who are dealing vrith grief. Many times
t,hey need a degree of quj.et. So again Ery Eo be respectful- of that need.
If you have a friend who appears to be in serious emotional distress, please do not
hesitate to seek support for him or her at the Cook Counseling Center (located in McComaE
HalI) . If you are not quit.e sure how seriouE his/her crisis is, remember it is better to
err on the side of caution.
students from all backgrounds have stated openly that the ethnicity of the shooter had
nothing t.o do witsh his cruel acts, and it has been gratifying to Eee students ref raj.n from
biased racial remarks. Please encourage al1 persons, on- and off-campus, to take the high
and fair road.
Sometimes persons who grieve will attempt to self-medicate by ueing alcohol . since alcohoL
is a depressant, its tends to hurt more than he1p. Also if used to excess it can be life
threatening. So pJ-ease be restrained and thougbtful in this area, and encourage t.he s arne
in ot,hers. Please be especially respectful in your behavior when you are downt.own or j-n
off-campus areas.
contiRue to exhibit the gualities of a true Hokie--eerving others, being considerate,
looking out for each other. and protecting and helping each olher.
Finally, knohr that we are proud of you.
With best wishes,
Zenobia Lavrrence Hikeg
Vi,ce President for Student Affaire
ifir.* . ..:'iqrli+i
From: Unirel@vt.edu
Sent: Thursday, April 26, 2007 3:21 pM
Subject: Letter from President Charies W. Steqer

Dear Colleagues,
Although classes are back in session and we are all t,rying very hard to move
rhar ir will rake a very foirs iime_ ror our unj.versiry forward, we
i:",:l::":"Ti:: !!(Jtu ::-t"rl-ize
eue mOSt tfaumatic communrry
evenf i- ^,,* r..r ^F^*. ^- l-ha crrrf rn^ f]..i-_^ seem
normal, .but rhev're nor. Even those amons-;.";;"""";;'i; ;:l :i'i#';:;;'.::t:?:.["v
struggling j.nternaI1y.
so, r want to encourage everyone to please talk with one of the counselors who
qv.trclrr-Lc are
rrrr .i I r1. l 6-i
r!€ u41y ror a few minutes. rf_ you personally don'! feel the need to speak with
^F r -, .E,
a counsel-or, you stil1 may find it herpful tJ spend a'few minutes talking about
can help co-workers, students, and eve-n your family members, who may re ways you
time' rnformation about- the- counsel-ing services iawing-a dj_fficult.
are availabie can be found at the bott.om
*o". of all, be assured rhar rhe counselins sessions are complerely
::":|;:":?!;:
n
we are the virginia Tech family, and we v.'i11 prevail. But along
have good days and bad davs. So, let's be sensitive to each other,the way, each of us wiLl
s needs and take care of
one another. :,m proud of aII oi you. We will prevail.
Since re ly,
lharles W. Steger
Couneeling InformaEion
For confidentiaf access to telephone
privat.e visiE.s. f aculty and staff cancounseling or referral to a l-ocal counselor for
contact Valueoptions at l-866-725-0602 anytime,
hours a day. 24
a nur3er of informarional and supporr

LU Lrr cuLare communl.ty at www.hr.vt.edu/supportresourceS resources which remain
LlT?1"*i:"::.::_h1:_""mpi1ed
(_r
Human Resources will continue to coordinate counselor availability for d.epartment or

workgroup meetings. Contact 23L_7772 for more infornation.
Counselors and Human Resources representatives will continue to
visits on the 3rd floor of Squire-s Student Center be availabfe for walk_in
to 3 p.m., and Monday through Friday from I a.m, to this Saturday (April 28) from t_0 a.m.
_
5 p.m.
Evans, Susan
'rrom: Virginia.Tech. news@vt.edu
Sent: Friday, April 27 ,2007 5:21 PM
Subject: Memorlals to return to Drillfield on Saturdav
Friday, Apr il 27, 2007

.rra. \Iirairir Tcnh na
, JmmunJ. Ey
The memorials that were moved to the O1d Dominion Ballroom in Squires Student Center on
April 24, 2007 will be returned to the Drillfj-e1d on Saturday, April 28, 2007. All items
will be moved into a 120 foot by 40 foot enclosed tent that is located in the center of
the Dri11f iel-d. The tent wil"L remain on t.he Drillfield for the remainder of the semester
aliowing members of t.he communiEy the opport.unity t.o view the memorials throughout the
day'
If you hawe any questions, please e-mail at hokiesunited@vt. edu.
Hokies United
F
Evans, Susan
rom: Unirel@vt.edu
Sent: Wednesday, May 09, 2007 1:03 PM
Subject Commencement and the Media
RE: Commencement and the Media

To Ehe St.udents, Faculty, and Staff of Virginia Tech
commencement activities begin Friday and will continue through saturday in Blacksburg and
then on Sunday for the Northern Virginia Center on the campus of George Mason Unj.versity.
Because of the AJ/Norris tsragedy, there will again be many, many reporters, broadcasters,
and cameras on campus and at our cornmencement ceremonies.
Our uniwersity is public property. Roads are public tshoroughfares. we cannot bar t.he
media any more than we can bar a car passing lhrough. There will be litera11y hundreds of
journalists and camera operators throughout campus
WhaE shoul-dyou do if a member of tshe news nedia approaches you for an intervieh/? You are
never REQUIRED to speak to Lhe media. Most times, politely telling a reporter "no tshank
you" will suffice. ff a reporter is partj-cularty troublesome, just walk away and do not
feel guilty about doing so.
However, f am proud - very, very proud -- of our university community, especialty the
studenEs. You hawe represented us incredibly we11. You have shown the world lhe special
nature of Hokie Spirit. Even grlzz\ed journalists now understand that there is something
special about. our academj-c community. Thus, if you feel comfortable, feel free to speak
about yourselves, graduation, or idhat your Virginia Tech educatj-on means to you.
If interviewed, I would exlrect a reporter to ask you about April 16. whj-1e our current
focus is on commencement, it is also okay to discuss your own personal feelings. But go
only as far as you feel comfortable. And I wil-l recommend, as I always wou1d, that you do
not speculate about things in which you have no firsthand knowledge.
It iE each of us, as individual-s, who have created the mosaic of Virgj-nia Tech. This is
your commencement and you should feel free Eo stay focused on that lopic. You control the
discussion.
Pleage also know that media will be allowed into commencement venues (remember, these are
publ j-c events) , but not on the field of Lane stadium, the floor of CasseII, or on the
fl,oor of college or deparement diploma ceremonies.
Tbere will be security and public informat.j-on officers at every comrnencement event. ff
you hawe problems, seek out one of them.
However, I don'! e)<pect problems. The world continues to mourn our Losses and there ig a
genuine interest the health of Ehe Hokie Nation. You can show them Ehat we are proud and
strong. You can, simply by being yourselves, give them a glimpse of your rernarkab1e
character.... that Hokie Spirit .
Sincerely yours.
IJawrence G, Hincker
AEsociate Vice President
Universitv Relations
PS - for Chose of you already home, have a restsful surnmer. We l-ook forward to seeing you
in August .
,$b1
ffi
E vans. susan
rom: UNIREL
6ent: Wednesday, May 09, 2007 9:'18 AM
to: Multiple recipienis
Subject: University to be closed May 14
Sent by The Office of University Rel-ations on behalf of president Steger

In recognition for the many contributions of the university communi ty and to express
appreciation for count.less extraordinary and heroic efforts in response to the A,J/Norris
tragedy, Pres j-dent Charles steger wishes to recognize those efforts by closing the
university Monday, May 74, 2O07 and provide the day off for all non-essential employees.
All offices will be closed, and only those empl-oyees designated as essential by their
dePartments will- be expected to report. to work. The authorized closj-ng policy provisions
for compensatory time for salaried essential employees who are required Lo rork rill-
appfy' Wage employees reguired !o work wil-l receive normal, pay. supervisors and managers
are asked to exercise j udgment about their staffing needs Lo cover essential operations
and to provide the fuffest possible opportunity for employees Eo use this day of
recogniLion.
This notice has been sent fo alI tacultv' staff'
f anrr'i iw- rt.aff rnri
and r^rrcre
wase emrr'l a.r;ce am=i
emplovee I accounts'
email- rn-^.,-. Please
send ro orhersu,no ri"itllr::a:i1
-end-
ffii
ll'
I
:rom: President of Virginia Tech
Sent: Wednesday, MaY 09, 2007 5:09 PM J,
Kay; B"l
To: Hincker, u"tw;'HVJt!, n"lph; nedican, Kerry; Weaver' Jim; Heidbreder' ...
Nolen; Jacob A Lutz lll;
Davenport, lt.; e'.,u ij"rid; dobby Freeman;'Bruce Holland.; 9::ts" Michael Anzilotti;
James R. '.f im" S.itf'; iit'S-e-ve-ri; John R. Lawson ll; Lori L. Wagner; .
Duke; Benson,_Richard;
O,Rourke, rcim; Fnifip'S. fnompsdn; Sandra Stiner Lowe; Shelley
t Davis, Jack; s"nurig;'Hitchingham, Eiteen; Niles, Jerome; Kelly, Mike; QhSng,,Lay
elinailt
p
Nam; Quisenb;;t; sh;il; 3;rensenl nicnara; Btythe, Erv; Fenwick, Brad; Ford, David,
Hyati, James, McNamee'
Depauw, r<"r"ni bboiey, Joi-rn; Flanagin, Elizabeth; Hikes, Zenobia;
Mark; Shelton, M. Dwight; Smoot, Ray; Tom Tillar
p Subject: lnternal Review of April 16, 2007 Events
MEMORANDUM
Deans, DirecEors, Department Heads

FROM: Charles w. steger
DATE: May 9, 2007
SUB.IECT: lnternal Review of April ]-6, 2007 Events

tr
Recent weeks have been devotsed to providing support to those families who lost loved ones
april have also focused
and those who were injurea during Lnt tttg6ay of .rsth'for we
coi*"nity on May l-1th and
considerabl-e effort on preparing tne uni;6t"ity comnencement
; 12rh.
Now we musL also glve attention to examining what occurred
and sharing what we learn with
incidentss
otshers so that r" ""i a"-tfi"t is possible Co avoidalready underway,
such in the futsure' My
purpose in writing is to advise you as to what is as well as what will
-initiated to insure a compfete and thorough review'
Le
As oulIined in our Emergency Response Plan, two groups have been operating' The first is
the Emergency Policy Group. It was convened ason soon as we were notified of the incident
almosE a daily baSis to consider policy
in Amb]er JohnsLon HalI. rt continues to meetfamilies'
quest.ions from tuitsion refunds to supporE for etc'
The second is the Emergency Response Resourceg Group. This group provides support for
emergency operatr-ons, iddrl"""" the safety and welfare of-studentss, employees' and
visitrors and assures, as best possible, tire continuityDasls'
and timely resumption of universily
operations. It, too, continues to meet on a regurar
The following reports are being generaEed:
As j.s outlined j-n our p1an, two Incident Review Reports are being prepared. one for the
eventss in Ambler ,,Tohnston Hatl and one for the events in Norris Hall' Mr' Hyat! r-s
coordinating the preparation of these documenLs . Each of these reports examines how Ehe
university iespon-deO- to the events and what lessons can be learned for lhe fubure '
The Commissions established by President BuBh and Governor faine will we consider many of
these issues from a suate and National policy Perspective. .certainfy recognize that
policies, operations and infrastructure' which
there are many other ispects of university of the Morva incident' there was
must be examined ""t"irri1y. As we reflecl on the lessons
a substantial amount of m-isinf ormatsion in circulation' This misinformation resufted in
evacuation of buildings thag coul-d have placed people in harm'" Y"y' o.rr to the
information
"*"ig.".V wilf focus o.r-*lrri*irini panic while rapidly pro.tlding accurate
efforts
university communlty.
As a result, we have established the following working groups who will examine these
issues from the oerspective of the universityl The purpose i-s to took at strengths and
weaknesseB of our existing 6y6tems / infrastructure and how they may be improved or
augrment ed to address emergency sitsuations tshat might arise in the future.
1". Telecommunicat ions Infraslructure (Erv Blythe, Chair)
.. Interface beEween Counseling Services, Academic Affairs,Judicial Affairs and the
T,ega1 System (.ferry Ni1es, Chair)
3. Security InfrastrucEure: sirens, tailored verbal messaging, and automated locking of
building or zones within buildings, etc. (James Hyatt, chair)
Where appropriate, the university will retain the assistance of experts to assist in
carrying out the rewiew and recommendations .
These three working gfroups will begin no l-ater than Tuesday, May 15, and provide
preliminary reporls no later t,han August 15th, prior to the beginning of school . ft is
our hope eo fearn about the Et.rengths and areas for improvement of our existing systems.
From this, vre ean take steps t,o make our campus safer in the future .
Your cooperation and input to this effort would be much appreciated -
/ sws
Virginia Tech Board of Visitors
Presiden!'s Academic Council
tr
ft ,,
j&r|lff r,:., r-l+li{ti N*r.'4

:rom: McNamee, Mark [mmcnamee@vt.edu]
Sent: Thursday, May 10, 2007 9:39 AM
Cc: McNamee, Mark
Subject: Committee Formation Announced
Directors
To: Deans. Department Heads, and University eenterProvost
From: Mark McNamee (mmcnameeout . edu) , university and Vice President for Academic
Affalrs
(P].,EASE SIIARE)
Dear Colleagrues:
Aa we move forward from the events of April 16, our unj-versity community-is flooded with
oit"r" of assistance and support. We are getting requests.from multiple faculty members
and groups abou! researcrr ana response j.nj-tiatives for which external funding may be
awaiiabli. Many of these projects reguire IRB approval and most will involve working
closely with the office of sponsored Programs
gulirteyE, intervlews'
We run the risk of owerloading our students, faculty, and Etaff wltb
and other forms of data colle6tion. IE is irnportant that r^re be strategic in.managing
processes related tso conducting research and. asEessment in which our communi ty is asked to
be j-nwolved. our own faculty membe.s would Ij-ke to be key players and it is imtrrortant for
us to be coordi-naled in our efforts
I am appointing a smaIl committee reporting to the Research Division to provide me and
-s-enior adminiscraEors
other with Uigtr-fevet advice on projects and strateg:y' The added "
.:eview is in addition co requests to ttre IRB for technical review and approvaf ' The
,urpose of lhis commlttee iJ to ensure coordination htith faculty members and universiEy
uniis in order to be responsive Co the needs of tshe universiEy cornnunity '
Following is the commiEtee I will be convening initially to discuss process and how to
bests approach coordinating research reguests.
- ,Jack Finney, Associate Dean of College of Science, and former Head of Psychology
- Fred Piercy, Ilead of Human Development and L,icensed MFT Environment (rscB)
- Karen nobeito, Director of tLre Institute for society, Culture, and
- Tom Ollendick, Uni-wersity Distingnrished Professor and Professor of Psychology
- Chris Flynn, Director of Cook Counseling center
- Heidi u.toy, Director of Administsrative Operations (Liaison to Administrative Service
Units )
Thank you for your support of this imporlan; work. Anyone planning to eubmit a research
propo"'Î relatld to Eh; April- l-5th event6 shouLd contact Robert Walterg at
rwalters@vt . edu.
Mark
rom: UNIREL
Sent: Friday, May 11,2007 9:21 AM
Subject: Memorial Publications
May 10, 2007
To: Faculty and Staff

From: Lawrence Hincker
Associate vice President, University ReLaEions
Subj : Memorial Publications
To honor the 32 victims of the tragic events on April 16, the Office of the President,
working through University Relatsions / Publications , has produced a memorial pu-blicat.ion
that will be distributed at commencemenr at both the Bl-acksburg and Northern Virginia
campus e s
The publication includes photographs and family-approved biographies of each of the 32
sludents and faculty members who'died. To provide a copy to each member of the faculty and
staff, the memorial publicat.ion will be reprinled next week and mailed Co you in campus
maiL.
Additionally, University Re lations / Publ ications is producing a memorial issue of Virginia
Tech Magazine. In addition to slightly longer family-approved biographies and photos of
the 32 people who were kifled, the magazine will include severaf of the Convocation
speeches, photos of memorials that were heLd elsewhere, a represenlative sample of
ressages of condolence, and a photo essay of memorial events here in Blacksburg, as well
.s a message from the president and the vice president of alumni refations. Arrangements
have already been made to print enough copies for all members of che faculty and staff,
and you will receive it in campus mail- in ,.]une.
. .1; -. ?; ry'
Evans. Susan
'iromt Virginia.Tech.news@vt.edu
/enti Tuesday, May 15,2007 12:09PM
Subject Drillfleld Memorials
Tuesday, May 15, 2007

To: The virginia Tech Community
Re: Drillfield Memorials

At 9 p.m. Monday night, a group of about 20 Hokies united students moved j-lems under the
tent to the German Club Manor for storage
The items will be moved to Shu1tz Dining Center at 2:30 p.m. today (Tuesday, May 15).
Students wilf be working with Rick Johnson to coordinate a layout for the dining center.
The items wilf become available for public viewing from Wednesday onwards until ,July 29,
2007. The building will be open from 10 a.m. to I p.m. on Monday tshrough saturday and from
noon to 6 p.m. on Sundays.
tr
.1:"t!.. .:
Evans, Susan
rom:
Sent:
To: MultiPle reciPients
Steger
Subject: FJiJv rvfem6r"ndum from President Charles
Presidential Policy Memorandum No'

241
To: All Virginia Tech Employees

FROM: Charles W' steger
DATE: MaY L6' 2007

Requests About Events of April L6'
2007
SIIB,JECT: Handling Information
ADDroved by Ehe President: May
15' 2007
et?."t j-.r" bate ' hmediately - to be determined
^*-.i -aA
Expiration oatet rnJeiinicl
Kaine has appoinled an independenL Virginia Tech Review Paner ("the
As vou kriow, Governor
fi:"'":;efii.i:r::1 n.:i:ji:.i*.:ii;it"ll":titi"*"llt;;m*;:"$:?3.::'::Hi?lli3;''li
Panel- has retalneo r
conducting the revrew'

h,'
AslstatedinmycommentBtothePanellastweekinRichmond'theuniversitywillprovide
allinformat].onrequestedtoassureacompreL,ensiwereview,Toaccomplishthis,your
assistance is needed '
n order to ensure an orderlv i"g :?1pl:t:^:t:p::":":",,:?*::::"::"i:i:il":i:il fi:'":l: Panel
;:":"$;:'xl":'i:;l:.3"firi?fi:-::il:l$-i::l:;*m;;:":"::*:":*H'::;n"
;:;;;J"#iF:i,f:,::,n:3:':"::3i::::""it"=::;:
reEr.r.elr c{tLPr..,r'e ----
":":i:';
il?:"il:":"ni:"."1:f":il.fi:H$
Mr. McCoy is a very experienceo.
the unrversruv ' r'*'
l-r'i-'"'i""'"i:v:-M:;^M:::I":':l t tootainatse afl responses to
knowledseable about
knowledgeable. abouE ,".;;i";-;i :::?i
apiif i::
LG, includins Lhose that
incl-uding
;;;;;;;-;;i inrormati"".:'11'1::..:: :::-- rhan the
rhe paner.
Panel'
::$il::.';;"#"t;;i;ie;;r=-oi s'o,'ps other than
requests !o vou or vour-uni ,I::.'::?T"fl"l.':o:::,,:::=:";:;:'::,^:;'i"lt':::tt':':"
MosE
T::: ;::T:::o:""I3"":l H:I':"::;:1s',iliir.!:fu];:g";;::;"::-:;:';"H.::",i'fiil'i"E
3:"1::
::;1.:: ::;T":1";y1'il16"i""t"h"::;3?r"Ei':;";i6-;;;:o-oie.-ir'.'e :::
are i:T:"1"'!*li;.Tli!o'
to be no exceptions '
;:3":* 'Tli"Ii"3*i.I:: '':ilF"ii;::'ilr-ill*;.itm::

to this Process
Asyoucanwel}appreciale,therearea.numberoffederalandstatelaws,aSwellasother
i the uniwersity can.prowide
riti, rrr.t' l"iormat ionthere and
legal cons id"r"tr-orrsl-i! ""! "l"a w!-exi."l trtua will also be j-ndiwiduals
under whaL circu*scai-rces . eeg.ettalry,
iritir the review iuho *"y attsempt to get informatsion from you'
pretending to ne associit.a i":'rt "qi'11"ab1e taws relatiwe to Lhe
Mr. Mccoy ".., "rrurrr.-rrrtt-trr. university*;;*;ii"; ia"tttitiei- of Ehose making legitimate
release of informaEi"r' "a-""" also .rerif|-l-n.
reguests.
working qrouPs tsflat I bave establ-ished to
of three internal
Fina1ly, I want to adwise youthe i"""-"tt the risk of such tragedies
unj-vers j-tsy can take to
trelp us determane *Il"t "t"i=
in Ltre future. TheY are:
Telecommuni cat ions etc'
iiri""lt".ture -- locking systems' surveillance'
;;;;;;;' acaaemic Affairs' and tshe legal svstem'
rnrerf ace betrween ".rt="ir-"i1, Judl-cia1
-ii, coordinate
Mccoy will clear and all responses to requests tor'
et me reitrerate that Mr.the events ot aptif
-
i"-rt-ta:-"g those t-hat originate f rom these
information relatiwe to or groups '
working groups, tshe Panel, or any other individuals
remind You that:
zurther, le! me also take this opPortunrEy tso
1
A1I requestss for information made under the Freedom of Information laws should be referred
immediite]y to University IJegal Counsel: Kay Heidbreder, heidbredOvt. edu' 231"-5293 '
.s standard pracEice, all media requests for information should continue to be referred to
rJniversity Relations: Larry Hinckei (ttincker@vt. edu, 231-5396) or Mark owczarski
(maowczar@rrt. edu, 23r-5223) .
Most importantl-y. thank you for your assistance and support durlng these difficult times.
k
VA Tech news website for week of
April 23,2007
(Shut down during week of APril
16th. All news posted directlY to
the homepage)
A?^ cJa
From: Smith. Sandra

ient: Wednesday, May 09, 2007 3:26 PM
fo: Albert, Joseph
Cc: Hincker, Larry; Young, Regina; Hagen, Nancy
Subiect: Schedule for Thursday
t+ Albert:
schedule for Thursday, May 1,0 is as foll-ows:
8:20 a.m. Arrive VT AirPort
8r30 a.rn. Depart VT Airport via Citation 180FW to Richmond with President Steger' Larry
Hincker and Officer Reece
9:15 a.m. Arrive Richmond AirPort
Ground transportation provided by Nancy Hagen frorn our Richmond Office 10:00 a.m.
Arrive Generaf Assembl-y Buitding 11:00 a.m' Depart General Assembly Building
Ground transPortation provided by Nancy Hagen from our Richmond Office.
Nancy will take the group to lunch and then to the Richmond Airport 1:30 P.m.
Depart Richmond Airport 2:30 p.m. Arrive VT Airport
Additional passengers on the flight from Richmond to Virginia Tech will be General and
Mrs. Abizaid, Kiro OrRourke, Patrick Huckbeau.
Let me know if you have any questions.
Thank you.
S andv
Sandra W. Smith
Administrative Assistant to the President Virginia Tech (0131) Blacksburg, Virginia 24061
540 /23L-623r
ssmith@vt . edu
..,
Page I ofl
Hincker, Larry
From3 Fomash, Laura

Sent: Wednesday, May 09, 2007 11:27 AM
To: Fomash, Laura; Hincker, Larry; O'Rourke, Kim
Cc: Smith, Sandra; Hagen, Nancy; Byers, Ralph
Subjecft RE: Plan for Tomorrow Morning-Update
Per Sandy some updates to the plan tomorrow-
9:15-9:30 a.m. Nancy picks up President Steger, Larry Hincker, and Officer Reece from airport
9:45-'10:00 a.m. Nancy drops everyone off at the GAB Building. Laura to meet group in front of GAB to take to 4h
floor holding area.
10:30 a.m. Commission Meeting Starts-Govemor Kaine to open
'10:45 a.m. President Steger scheduled to speak
10:55 a.m. President Steger, Larry Hincker, and Officer Reece depart the building. Nancy to pick up
everyone on the side of the GAB and transport to the Commonwealth Club for lunch. (Nancy to
join for lunch)
12:45 p.m. Nancy transports President Steger, Larry Hincker, and Officer Reece to the airport
From: Fomash, Laura

Sent: Wednesday, May 09,2007 10:24 AM
To: Hincker, Larry; O'Rourke, Kim
Cc: Smith, Sandn; Hagen, Nancy; Byers, Ralph
Subjec* Plan for Tomorrow Morning
Larry,
As we discussed yesterday afternoon-here is our plan for tomorrow-
Call Nancy when you are approaching the office (804) 786-81 10. She can meet you out front of the office with
your car ahd drive you to the GAB. You will have to enter the General Assembly Building through the main
bntrance which inciudes going through security. Some guards let you through if you show your Hokie Passport
instead of going through the metal detectors. I will be waiting for you there.
We will go to a conference room on the 4th floor to wait. We can then use the stairwell to go down to the first floor
and enter the meeting room (House Room D) from the stairwell.
After the President spealG (approximately at 10:55), we will exit the meeting room and use a side exit(beside the
room) to leave the building. Nancy will have the car waiting for you beside the General Assembly Building. She
can either bring you back to the office or you can depart for the airport from there.
Please let me know if you need anything else on this end. See you tomorrow morning.
Laura
5/9/2007
Page I of I
Hincker, Larry
From: Fornash, Laura

Sent: Wednesday, May 09, 2007 'lO:24 AM
To: Hincker, Larry; O'Rourke, Kim
Gc: Smith, Sandra; Hagen, Nancy; Byers, Ralph
Subject Plan forTomorrow Moming
Larry,
As we discussed yesterday afremoon-here is our plan br tomorrcw-
Call Nancy when you are approaching the office (S04) 786-81 10. She can meet you out front of the offtce with
your car ahd drive you to the GAB. You will have to enter the General Assembly Building through the main
bntrance which inciudes going through security. Some guards let you through if you show your Hokie Passport
instead of going through the metal detectors. I will be waiting for you there.
We will go to a conference room on the 4th floor to wait. We can then use the stairwell to go down to the first floor
and enter the meeting room (House Room D) from the stairwell.
After the President speaks (approximately at 10:55), we will exit the meeting room and use a side exit (beside the
room) to leave the building. Nancy will have the car waiting for you beside the General Assembly Building. She
can either bring you back to the office or you can depart for the airport from there.
Please let me know if you need anything else on this end. See you tomorrow morning.
Laura
s/912007
From: Virginia.Tech. news@vt.edu
Sent: Thursday, April 19, 2007 2:49 PM
x
To Virginia Tech Faculty and Staff:
There are a number of resources available on and around campus to support our community fn
dealing personally and colfectj-vely with Monday's events, More information can be found by
contacting any of the resources be1ow.
parents and teachers, at $rww. hr. vt . edu/ supportresources .
Faculty and Staff support resources:
Counselors are avaifable at Squires Student Center (Brush Mountain Room), Southgatse
..aniar rn.l Tha rnl1 at Virginia Tech from 8 a.m. to 5 p.m.
Counselors are available to meet with departments and workgroups at their offices or other
convenient focations
contac! 540/23L-9331 for more information durlng busineee hours; after hours, contact
Valueoptions at 1-866-725-0502.
Counselors wilt be afso available for Faculty and Scaff in the Brush Mounlain room at
Squires studen! centser tshis weekend during the following times:
Saturday, April 21 from 10:00 a.m. until 3:00 p.m.
sunday, April 22 from 2:00 p.m. until- 5:00 p.m.
F
m
I
Sent: Friday, April 20,2007 5:59 PM
Subject: Resources for Faculty, Staff, Students, Families, Friends
Friday, Apr iI 20, 2007
squire s Student centser is currently the central location for a varietsy of services for
facul ty, sEaff and studentss. Please reference the i-nformation below for whatever needs
you may
Faculty and Staff
On campus:
Counselors and Human Resources representatives are available this weekend at Squires
Student Center (Brush Mountain Room) Saturday, April 21 - 10:OO a.m. to 3:00 p'm. and
Sunday, Aprit 22 - 2zOO p.m. to 5:00 p.m. After hours - faculty, slaff and their familieE
can access Val-ueoptions aE any time by calling L-800-725-0602
Coun6elora and Human Resources representatives will remain availabl-e Monday through rriday
at Squires Student Center (Brush MounEain Room) and the SouthgaLe Center from 8:00 a.m. to
5:00 p.m. - no appointment is necessary
Counselors and lluman Resources representatives are available to meet vtith departments and
workgroups at their offices or other convenient locations - contac! 540/23!-7772 for more
informat i on
Off campus:
ValueoptionEr, our Employee Assistance Program prowider may be acceEBed by faculty and
sEaff from any location by calling I - 865 -7 25 - 0602
Additional resources and information for facufty, staff, parents, families and friends are
available ats www. hr . vt . edu/ support. re sources
Students and FamiLies
The campus Assj-stance Center, whj.ch includes Ehe Fami]y AssiBtance coordj-nators, will be
located ac squires in the commonweaLth Ballroom
Representat j-ves from Virginia Tech Student Affairs and Human Resources offices, Red Cross,
New River Communily Services, and other organizations will be available to provide
informat.ion and access to counseling services Hours: 9:00 a.m. to 5:00 p.m. Sat.urday,
April 21 through Friday, April 27
Sludent Af faj.rs will have OId Dominion Ballroom open 24 hours a day for stsudent actiwities
beginning Saturday. April 21, and continuing through Friday, April 27.
There is also a Student Affairs Resource Center i.n commonweaLth Baflroom, where
represenlatives from StudenE Affairs offices will be available to answer quesEions and
provide information: Saturday. April 21 - 1:00 p.m. !o 6;00 p,m. and Sunday, ApriL 22 -
2:00 p.m. to 9: O0 p.m. Monday - Friday, April 23 - 27 - 8:00 a.m. to 9:00 p.m.
Cook CounseLing Centser is providing couneeling Eupport gervices for vT StudentE for walk-
in appoinlments in Mccomas Hal1: Saturday, April 21 - 1:00 p.m. to 5:00 p.m. and Sunday,
April 22 - 2:OO p.m. to 9:00 p.m. Counsel-ors are aLso on call 24 hours for students -
contac! 540 / 23:--6551
Cook Counseling Center is also coordinating the dissemination of informat.ion regarding
other community counseling resources on their website: ww\'tr. ucc . vt . edu
Cranwell InternationaL Center is available to provide support and resources to our
international communitsy - 540/23]--6527 - www. uusa. vt. edu/cranweI1/cranwell. php
*-.k'i:'
.---.-Ili.li,-., jr*ikr.!:i'r," id*xi$A;"4i:4{rlrrirdijry

For more information
Human Resources and Benefits, 540/231-9331 , www.hr.vt. edu.
Employee Rel-ations, 540/23L-?712.
Work/L.,ife Resources, 540/23L-3213, www.worklife.vE.edu.
ADA Services, 540/237-4638.
cook counseling Center, 54o/231"-6557, www.ucc.vt.edu.
Dean of students offj-ce, 54o/23]--378?. www.dos.vt.edu.
Parent/family info-1ine, 1-800-533-1144.
Police tip 1ine, s40 / 23r - 64Ia .
rlllxaleJ&rtir;d^,r, ti , .1i r r s,il'i!. , .1,!to*.r" ir4L;*i!!iir,:{id,ri.,,r€&!ra5al

Sent: Sunday, April22,2007 5:51 PM
Subject: Volunteers with Yellow and Purple Arm Bands Are Here to Help
sunday, April 22, 2OO7
To the Virginia Tech community:

As classes resume on Monday, some members of our community wearing either purple or yellow
arm bands, as well as some with badges saying "May I help?" These people will on hand to
help.
Those wiEh PITRPLE arm bands are mental health professj.onals who are here to provide
supports to any student, faculty, or staff member may need it as we continue on Ehe
challenging road to healing and recovery. Anyone who desires thei.r assisEance shoufd feel
free to stop and speak witsh them.
Those !vi!h YEL,Low arm bands and "May I hel-p?" badgee are facul-cy, staff, and student
volunteers who will be present in classroom buildings on Monday and Tuesday to assist
members of the communj-ty in whatewer way is needed. These volunteers will carry
information about support services awailable both on and off campus, as well as important
contact numbers.
Please contact these people with guestions or concerns you may hawe.
we are Virgj-nia Tech. we will prevail.
+sry*-."or,r,,
Page I of2
Hincker, Larry
From: Ferraro, Richard

Sent: Monday, August 06, 2007 12:57 PM
To: Hincker, Larry; Owczarski, Mark Worrell. John
Cc: 'qa@vt.edu'
Subject: Letter to be sent out to all continuing students about counseling resourqes to support
in the
aftermath of4l16
To: Larry Hincker and Mark Owczarski
Earlier, I had sent out email letters to students who were in Norris, or who
lived on the fourth floor of WAJ, in oroer
that they would know of the counseling services available on ."rbu.
in tn"-.tto."t h ot 4t16when they return
this fall. This was all vetted, and the responses were very positive.
This week, I want to get out an email letter to students who were
rrolt in Norris and who were rqt on the 4th floor of
wAJ' which will alert them. to counseling services available wnen irriy return.
onviously these students were not
in- glrecl harm's way on 4l16,and were-not in
close proximity of viotente, urt tn"y may be affected due to reasons
of friendship or association (say one of the victims on all6 was a
ctose bu;;t ;i sorority siste4.
"
I drew up the email letter which would go to all returning students (it excludes new
freshmen and graduated
students), and this needs to be sent out soon. I vetted jt ny my
suilerviior, Cun"r.r counsel, related service
offices, academic affairs, etc. And they are happy with rt. i
alio sent a copy to you Larry, because I wanted to
make sure that what made sense from a Health 'ino weirness
feiip".ti-rl-jr.. iras workable in terms of the
outside constituencies. You were out of town on a weil deserved
"to vacation, .o r oo noi tninil goi
[if,;: "
I have the email letter ready to go, but since it is a very
distributed letter (to go to all returning students)
k John Worrell really wanted youiblessing before he senOs |rydl{
it out.
I am sending this to Mark as well as to Larry
0ust in case I arry is not available). I really want this email letter to go
out shortly' since students will begin to return on the
11th. I d; not want them trc think we have forgotten them.
Mark, I left you a phone message to try to speed the process.
Let's see if we can cut this Gordian knot.
I have carbon copied John-w-orrell so.he can be kept
in the loop. To make sure you can do a quick reread
letter-just in case-it is appended below. of the
Rick 8/6/07
Richard J. Ferraro, ph.D.

Asst. V. P. for Student Affairs
|
b;;3ilc|";i,'' ' ' ' ' ' ' ' ' ' ' '' ' ' . . . .. . . . . . o. . . . . . . . . .. . r . . . . . . . . , . . . . . . . .... r. r....
with fall semester rapidly approaching, and with the certain knowledge
that - - remains fresh in our colleclrve
memory, I wanted to underline some lielping services available on .uipu..4/16
The university has been in touch with students in

close proximity,to the tragic events of mid April.
to ties of friendship and club association even studeni, However, due
and thus are dealing with special circumstances.
i*
rrvrrrua'q
rro,,' i.ro..i, unJ"w"ri
rvlrr1 o'uy have lost il
someone close
People deal with the loss of friends and associates

differently. Some tum to family and friends; some sort
feelings by 'iournalinel and some frnd out
meditatiln n.tot"t However, u, u p..ron'r*o
at Virginia Tech,I believe in the oversees health and wellness
"fi;;;y;i;ffi;1il;
8t13t2007
H
. ..., . Page 2 of 2
f
Therefore, I write to discuss briefly relevant seruices and ask you to think about what might be helpful. The range
of counseling services on campus includes:
1 . Individual Counseling: Students might engage in grief counseling with a trained psychologist. One-on-
one counseling might consist of a single or multiple sessions.
2. Group Counsslitg: Some students prefer group counseling, or meeting with a few other students and a
skilled facilitator, in order to blend professional and peer suppoft
3. Pastoral Counseling: students of a religious frame of mind might prefer a referral to someone skilled in
spiritual matters.
4. Relaxation Skills: The Counseling Center and Recreation Sports have offerings that promote relaxation
techniques to reduce stress.
S. Disability eognselin€: if troubting events result in difficulties with concentration, sleep, or other life
functions, the Office of Services for Students with Disabilities may be a good place to check.
6. Acadenqic equl[eli!€: if the events of 4/16 might interfere with academic progress, referral to a
pertinent academic advisor can assist.
Please think about available resources and any ofyour own needs. Then, when back on campus, do feel free to
call for assistance at one or more of the following offices:
E o Individual/Group Counseling, Cook Counseling Center (540-23 1-655'7)

F r Pastoral Counseling, via the Dean of Students Office, (540-23 1-3787)
r Relaxation Skills, Recreational Sports (540-23 l-6856)
kE o Disability Counseling, Disability Services Office (540-23 l-3788)
E o Academic Counseling, Ron Daniel, Associate Provost (540-231-3341)
E
E We hope you are having a good summer; and we look forward to your return to campus.
F Sincerely,
Richard J. Ferraro. Ph.D.

I Asst. V.P. for Student Aflairs
f 540-231-s3r3
F
$::
3,
8,,3t2007
.
Page I of I
Smith, Patricia
From: radanford@earthlink.net
Sent Wednesday, April 18, 2007 3:56 PM
To: Smith, Patricia
Subject Comprehensive Threat Assessment.
Dear Smith:
Thank you for your help.
Sincerely,
ROBERT DANFORD
661.s88.8930
4/18/2007
etccnil0 r ts$0cllns llc.
April 16,2007
Offrce of Legal Counsel

Virginia Polyechnic Institute and
State University
Blacksburg, Virginia 24061 -0002
Subject Comprehensive Tbreat Assessment of VPI.
Good moming:
On behalf of myself, and Mr. Cicchino, we want to extend to you and the entire VPI
Family and Alumni, our deepest and hearffelt condolences over this tragic incident that
unfolded today!
Both Mr. Cicchino and myself have served with the United States Marshal Service. Mr.
Cicchino is now the Manager of Security Services for the Supreme Court of Ohio, and I
am an Adjunct Instructor of Industrial Security Management with a major focus on
critical incident and crisis management at Weill Institute for Professional Development in
Califonria.
['j' Semi annually, the Supreme Court through the Judicial College holds a high risk court
security seminar where we have met people from the Virginia State Police. We know that
the Campus Police and the Virginia State Police conducts security surveys and threat
assessments of your campus. We provide threat assessments, and security evaluations
conceming domestic and international terrorism for schools of higher leaming, religious
institutions or foreip language schools.
Given the enormity of this incident and its intemational ramifications, as part of a VPI
Alumni Family, I thought to reach out to you to see if you needed a private and
comprehensive assessment of the security situation on your campus?
If we can be of any assistance, please contact us, or you may call me direct at; (661) 588-
8930.
Thank you for your interest, and cooperation in this matter.
Sincerely,
ROBERTA. DANFORD, CHS. trL A.C.F.E., A.S.LS.

I
SAMUEL CICCHTNO CHS TII.

POST OFF]CE BOX 2506
8fc RocK MTLL RoAD lANcAsrER, oHro 43130
:
. ( 40\ 654-'7 gr3
't
sciccl5 4 4 eao.l , com
Country of CitizenshiP: U.S.A.

Veterans' Preference: 10 Points
Reinstatement Eligibility: N/A
Highest Federal Civilian Grade Held: GS-'l 5/1 0 GS-181 1
'
SUMTARY
Offers well-developed planning, and organizational abilities, strong leadership skills, and a
reputation as a results-oriented professional, and skilled negotiator capable of building effective
interagency coalitions to achieve common goals.
EXPERIENCE
Supreme Court State of Ohlo.

Manager Court Security Services (2005)
Duties:
I am the Supreme Courts Advisor to other Gourts and jurisdictions on Court Security. I travel
throughout the State I providing advice and direction on security and threat assessments to
County and City Courts, I medt and confer with Judges, Commissioners, and Magistrates, on
issues concerning Court Security, and protection of the Judiciary.
Presldent & CEO www.cicchinoassociates.com.

CICCHINO & ASSOCIATES, LLC. , Lancaster, Ohio (July 2001-Present)
Dutles:
I work as a Principal Consultant on matters pertaining to facility and physical security to
Corporations, Schools, Airports, Law Enforcement and Courts providing consultative
recommendations on upgrading security systems. Provided security asqistance to the Ohio
Supreme Court, and was directed by the Chief Justice Supreme Court of Ohio to evaluate all
the Courts in each of the Counties of Ohio. Coordinated the Columbus, Ohio World Trade
Conference.
United States Marchal Servlce

CHIEF DEPUTY U.S. MARSHAL
Southern District of Ohio, Columbus, Ohio 1992-2001 RETIRED.
Supervisor: AL Smith, United States Marshal
Pay grade: GS-15
Hours worked per week 40+
Duties: Assisted the U.S. Marshal, directing the daity operations of the District. Provided
managerial oversight and training to as many as 80 personnel, including other deputies who
served in supervisory positions. Served as liaison between the U.S. Marshals Service and
various local, state, and federal law enforcement organizations; developed effective coalitions
and built strong working relationships across agency lines. Supervised and participated in the
serving of all types of civil and criminal writs, including criminal warrants that necessitated the
apprehension and arrest of potentially dangerous offenders who were evading arrest.
Page 2 of 5 Resume of Samuel Glcchino
rt'i.- . I i;.,i.],r,r.'i.
I
Coordinated w1h Federal Judges, Magistrates, and other court personnel, providing security for
prisoners awaiting trial during detainment and transportation and trial security for court
proceedings. Planned and directed activities related to the Federal Witness Protection
Frogram. bversaw administration of the NASAF program as well as negotiating jail contracts
with federal, state, and local officials under the CAP and IGA programs'
Unlted States Marshal Service

U.S. MARSHAL (Acting).
Western District of Kentucky, (Louisville) 1997-1998
SupeMsor: Director Eduardo Gonzalez
Paygrade: GS-15
Hours worked Per week 40+
Background of Appointment Selected by the Director to assume leadership of this district
after the resignation of the appointed U.S. Marshal.
Duties: Oversaw the operation of the U.S. Marshals Office for this district until the new
presidential appointee was selected. Directed the activities of 53 employees, to include
administration'and supervision of an extensive training program providing instruction to
Marshals Service staff as well as outside agencies. Forged lines of communication and
alliances between various law enforcement organizations, brokering a number of interagency
agreements that resulted in joint operations, which achieved common goals.
United States Marshal Seruice

U.S. MARSHAL (Acting)
Central District of California, (Los Angeles) 1988-1 990
Supervlsor: Director Stanley Morris
Pay grade GS-i5
Hours worked per week 40+
Duties: Oversaw the operation of the U.S. Marshals Office for the largest federaljudicial district
in the country, comprising seven counties and serving a population of 14.5 million people.
Directed the activities of 136 employees, to include administration and supervision of an
extensive training program providing instruction to Marshals Service staff as well as outside
agencies. Created lines of communication and forged alliances between various law
eiforcement organizations, brokering a number of inter-agency agreements that resulted in the
accomplishrnent of common goals. Directed the service of civil and criminal actions averaging
1.400 writs and warrants as well as approximately 200 seizures per month; property seized
totaled more than $150 million annually.
Accomplishments:
provided trial security and oversaw Task Force operations on several high profile cases,
including Operation Polar cap, a joint operation which required my unique ability to create
interagency'coalitions and involved FBl, DEA, Marshals Service, Postal Inspectors, and IRS
personnel in Los Angeles, New York, and Miami. This operation resulted in the seizure of more
ihan $200 million in currency and precious gems. Developed a training program to instruct U.S.
Air Force personnel at Vandenberg AFB in vehicle ambush survival tactics for use in
transporting the space shuttle. Created and implemented a systern for seizing captured oil rigs-
while minimizing damage to personnel and property; this technique was used to recover rigs off
the coast of Califomia, which were taken over illegally by union workers during a labor dispute.
Page 3 of 5 Resume of Samuel Glcchlno
.1 : , . ,. :,i i/,... r. r4i

Unltcd Stttes Marshal Seryice,
CHIEF DEPUTY U.S, MARSHAL.

Central District of California, (Los Angeles) 1984-1990
I Supervisor: J. Gonzalez, U.S. Marshal
Pay grade: GS-14
Hourc worked Perweek 40+
Duties: Assistei the U.S. Marshal in directing Marshal Service operations for one of the largest
federal judicial districts in the country. Provided managerial oversight and training to as many
tSO leputies, including others who held supervisory positions. Acted as liaison between the
"r
U.S. Marshats Service and various local, state, and federal law enforcement organizations;
developed effectiye coalitions and built strong working relationships. across agency lines'
Supervised and participated in the serving of all types of civit and criminal writs. Coordinated
ryitji feOeraf lud'ges, Magistrates, and other court personnel, providing security for prisoners
during detainmeit and tiansportation and trial security for court proceedings. Planned and
direcied activities related to the Federal Witness Protection Program'
United States Marshal Sewice
SUPERVISORY DEPUTY U.S. MARSHAL.

Southern District of Florida, (Miami)l 982-1 984
Supervisor: M. O'Brien, U.S' Marshal
Pay grade: GS-13
Hours worked Per week: 40+
Duties: Supervised 19 deputies in U.S. Marshal Service operations and seizures. Oversaw
prisoner transportation for an average of 950 prisoners per month' C-oordinated and directed
joint
speciat assiglments for the Southern District of Florida; assisted the Drug Task Force in
o'perations i,itn tn" DEA and U.S. Coast Guard, INS and U'S. Border Patrol throughout
Southern Florida.
Unlted States Marshal Seruice,
SUPERVISORY DEPUry U.S. MARSHAL.

Southern District of Ohio, (Cincinnati)1981-1983
Supervisor: W. Brietfelder, Supervisory Deputy U'S. Marshal
Pay grade: 12
Hours worked per week: 40+
Duties: Supervised all seizures, prisoner movements, court operations, and special
assignments for the district. Drug crimes in this region account for only 40o/o of all offenses in
this region; activities were more heavily focused on bank robberies, fraud, interstate
transportation of stolen goods, and counterfeiting.
Page 4 of 5 Resume of Samuel Cicchino
,. .,".- rdru*-"
I
I
Unlted States Marshal Serylce
t
DEPUTY U.S. MARSHAL.
District of New Jersey (Trenton)1971-1981
Supervlsor: Cosmo Alagna, Supervisory Deputy U.S. Marshal
Pay grade:12
Hours worked Per week 40+.
Duties: provided security and protection for key witnesses and their families, as well as for
officers of the court. Trac'ked, located, and apprehend fugitives; seized vessels under admiralty;
and executed criminal warrants issued by the federal courts. In 1976, served as Deputy-ln-
Charge of the Warrant Squad for Newaik, NJ. Participated in Anti-Piracy details in 1971 &
1972; made numerous arrests for illegal possession of drugs or weapons'
MILITARY EXPERIENCE
Volunteered to return to active duty; served as a Gunnery Sergeant during Operation Desert
Shield, Operation Storm. Served ai a Platoon Leader of a Rifle Squad in Vietnam. Received
numerous honors, including The Purple Heart, Presidential Unit Citation, Vietnamese Cross of
Gallantry, Navy CommenOition Medalwith Combat "V", and Combat Action Ribbon with lGold
Stars.
October l, 2000: Retired from the United States Marine Corps Reserve. (Master Gunnery
Sergeant E-9)
199?-1999: Master Gunnery Sergeant, United States Marine Corps Reserves. Served as
Intelligence Chief to the G-2 iection of Marine Force Pacific, Camp Smith, Hawaii.
i990-199i: Gunnery Sergeant, U.S. Marine Corps, Operation Desert Shield, and Operation
Desert Storm.
1988-1990: Gunnery Sergeant, U.S. Marine Corps Reserves.
1961-1971: Various active duty assignments worldwide, including Platoon Setgeant, Vietnam;
Recruiter, Camden, NJ; Instructor, Quantico, VA; and Superuisor'in'Gharge of Gorrectlve
Gustody, U.S. Marine Corps Brig, Quantico, VA.
EDUCANON &TRAINING
Earned an Associate in Science degree in Police Science, Brookdale Community College,

Lyncroft, NJ, 1981.
Vafe School of Real Estate &lnsurance Earned Diploma 1972'
American College of Forensic Examiners International granted the designation of Certified in

Homeland Security, CHS.
Completed numerous training and development courses sponsored by the United States Marine
Corps and United States Marshal Service, including the following:
OPSEC -Operations Security Fundamentals Course, 1998.
Officers Training, Albuquerque, NM, 1997.
Certifying-service
combat Support Staff Planning, camp Talega, camp Pendleton, cA, 1994
Joint Psychologicai Operations Staff Planning, U.S. Army JFK Special Warfare Center and
School. 1992.
Federal Managers Financial Integrity Act Training, U.S. Marshals Training Academy, 1992
Counter-Terrorism Course, U.S. Marine Corps lnstitute, 1990.
. , .,,,.'uffb*"r"*"-,ffi.*".-,"*"
j
Page 5 of 5 Resume of Samuel Gicchlno
Narcotics lnterdiction Course, Palm Spring, CA, 1991'

Marine Air & Ground combat Intelligence, Phases ll & Damneck, Va.,, I 1988 & 1990.
Federal Law Enforcement Training Center, Glynco, GA, 1988'
Corrective Custody Training, U.S. Marine Corps, Quantico, V A' 1968.
Basic Combat Intelligence Phase, U.S. Marine Corps Institute, 1989.
Supervisory Training, Federal Law Enforcement Training Center, Glynco, GA, 1981-1982.
Officer Survival, Camp Beauregard, LA, 1984.
Chief Deputy Management Executive Training, Xerox Training Center, V A' 1985.
Speciafized Anti-Air Piracy Training, Atlanta, GA,1972.
U.S. Marshals Training #801 Deputy U.S. MarshalTraining, Washington, DC, 1971.
Marine Corps Recruiter Course, Parris lsland, S.C., 1968
HONORS
Received numerous prestigious awards an honors, including:
Outstanding Performance Awards, U.S. Marshals, Service, 1968, 1976, 1987, 1990' 1993'
1994, 1995, and 1996.
Distinguished Achievement Award, Federal Bar Association, 1992.Los Angeles.
Letteri of Appreciation from U.S. President Ronald Reagan, Attorney General John Van de
Camp, and Govemor George Deukmejian, 1990.
Numerous Certificates of Appreciation and Commendation Plaques from Law Enforcement
Agencies as well as local and state officials nationwide.
AFFILIATIONS
Former Vice-president, Fratemal Order of Police Califomia State Lodge. Former President of
Chapter 2721 AFGE, U.S. Marshals Union, Member, American Society for Industrial Security,
American Legion, Life Member Veterans of Foreign Wars, Marine Corps Intelligence
Association, Member of the Marine Corps League, National Rifle Association, Military Order of
the Purple heart and American Numismatic Association.
I PERSONAL
Excellent physical condition. Married, three children. Outstanding references are available.
.qF aF,)
Page I of I
Hoyle, Theresa
From: Dave Seidel [DSEIDEL@wdbjT com]

F Sent, Tuesday, MaY 08,2007 3:54 PM
To: Hoyle, Theresa
[. Sublect: \A/DBJ Credential request
The foffowing WDBJ/News-7 employees will be covering the Virginia Tech Commencement Exercises May 10, 11 and 12, 2007 .
Reporters:
S. Alex Lawson slawson@wdbiT.com (C) 540449-2958
JoeDashiell idashiell@wdbjT.com
JustinMcleod imcleod@wdbjT.com
Hollani Davis hdavis@wdbiT.com
Aleesha Chaney (Saturday Only) achaney@wdbiT.com
Photographers:
i'ltri-"i [5Js"i (c) s4o44s-2es8
W. Lynn Eller
Rob Chewning
Holly Lemanski
Howard Swank
Lawrence Young
Ryan Fuqua (Saturday Only)
Satellite Truck Operators:

Sam Doyle sdoyle@wdbiT.com (C) 540-314-3763
Mike Bell mbell@wdbjT.com
Vehicles:
1 Satellite Truck (This truck will be parked near the Merriman Center, to provide the KU-band pool uplink)
2 Microwave Trucks
5 other vehicle
Thank you for consiclering this request. lf you can, please confirm that you received it. Our crews in the field will have cell
phones, but most are assigned on a rotating basis, so I can't list a number for them. lf there are any problems, please contact the
Roanoke newsroom and I ora producer can relay a message.
David Seidel
News-7 Assignment Editor
(540) 985-3600
s/812007
Page I of I
Hoyle, Theresa
From: Owczarski, Mark

Sent: Tuesday, May 08, 2OO7 4:02PM
To: ljessee@timesdispatch.com'
Gc: Hoyle, Theresa
Subject: RE: Media request
Aftachments: Commencement Spring 2007-Media Presence2.doc
From: Evans, Susan

Sent: Tuesday, May 08, 2007 11:43 AM
To: Owczarski, Mark
Subject Media request
Please send the commencement info to:
r Email : ijessee@timesdispatch.com
For Randy Jessee (804) 649€1 18
Thanks
Susan Evans
Senior Executive Assistant
Universig Relations
Virginia Tech
3'14 Burruss Hall
Blacksburg, V424061
540 231 5396
H
5/8t2007
f i-. i-ri4ri,
Page I of6
Owczarski, Mark
From: Jordan, Jessica pessica.Jordan@turner.coml

Sent: Monday, May 07,2007 5:18 PM
To: Ryan, Marylynn; Owczarski, Mark
Sublect: RE: CNN LIST OF THOSE TO BE CREDENTIALED
Mark,
sorry to change up but .... replacing Jordan Placie to James Thomas lll
From! Ryan, Marylynn

Sent: Monday, May 07 , 2007 5:11 PM
To:'Owczarski, Mark'
Cc: Jordan, Jessica
Subject: CNN UST OF THOSE TO BE CREDETITIALED
Jim Acosta Reporter

Brian Vitagliano producer
Gary Tuchman Reporter

Michael heard Producer
Scott Garber/ Truck Op.

James Thomas lll/ truck OP
Kyung Lah reporter

Guerin Hayes Producer
Ken Tuohey Photo Journalist
Susan Candiotti Reporter

Patrick Oppmann producer
Mike Miller Photojournalist
From: Owczarski, Mark [mailto:maowczar@vt.edu]

Sent: Monday, May 07 , 2OQ7 4244 PM
To: Owczarski, Mark
Subject Virginia Tech Commencement Media Guidelines
Attached and below are media guiclelines lor Virginia Tech commencement ceremonies to be held Friday (main
university commencement ceremony) and Saturday (unit convocations) of this week.
Please let me know if you have questions.
Mark
Mark Owczarski
Director of News and lnformation
Virginia Tech
314 Burruss Hall
540-231-5223 El'=.:;'ED
5nD007
. .,r""..,,"*o'liflhr,.*-J
Page I of I
h
Hoyle, Theresa

t Sent: Tuesday, May 08, 2007 11:10 AM
I To: Hoyle, Theresa
-]
FRdO on" to WSET TV Matt Franz \A/EST W 13 photographer / truck
Mark Owczarski
Director of News and Information
Virginia Tech
314 Bunuss Hall
540-231-5223
. ;.,
f-i.
PagelofI i
Owczarski, Mark
From: Matt Dreyer[mdreyer@wset.com]

Sent: Monday, May 07,2007 6:29 PM
To: Owczarski, Marx
Subject graduation credentials
Mark,
I need to add a couple of names to the list for credentials, representing WSET.
l. Colin Murphy - Photographer

2. Maria Black - Reporter
We should have a total of 5 credentials for WSET.
Let me know if you have any questions.
Thanks
Matt Dreyer
Reporter - ABC 13 News
(434) 221-4947
mdrever@wset.com
ENTERED
5t8t2007
,,! i',-,:,.
Page I of3
;
Hoyle, Theresa

Sent: Tuesday, May 08, 2OO7'l:14PM
To: 'Jennifer A Miele'
Cc: Hoyle, Theresa
Subiect: RE: Hello From WTAE In Pittsburgh
;
Jennifer-
Yes, Cary can pick yours up in advance (Theresa-for the list), but you'll need to meet him outside the venues so he can get you
your credentials. No credential, no admittance.
I doubt very much Kevin will speak with you. He's indicated to us that he has no interest in speaking with reporters.
marK
t From: Jennifer A Miele Imailto:JMiele@hearst.com]

To: Owczarski, Mark
Subject RE: Hello From WTAE In Pittsburgh
Mark,
Thank you for alt of your help. I was hoping you could add our names to the Press Pass List:
Jennifer Miele, reporter, WTAE Pittsburgh

Cary Toaso, photographer, WTAE Pittsburgh
l'm sure you are so busy... but l'll make you feel better. Here's my day Friday.
l'm the emcee at my undergraduate college called St. Vincent College in Latrobe, PA. The President of the United States in our
guest speaker at 1 1am... and I have to introduce him. Those festivities are over at 1:30, then I get right in the car and leave for my
graduate school, Virginia Tech! lt's about a six hour drive, but I hope to make it just in time for graduation. Our goal is to do a
story on Kevin Sterne, from Pittsburgh, who saved his life after being shot. I don't know if we'll be able to find him, but l'm hoping
so.
As you can tell, I won't make it by the 430pm deadline to pick up my press pass. Cary is coming down before me. He'll most likely
get there around 3. Would it be ok if he picked up my pass for me?
Thank you for your help! Good luck this weekend.
EatrER - -
'Owczerltl, H! e <meowce.|QvtatrD
To: 'Jennifer A Miele" <JMiele@hea6t.com>
I
cc:
05/07/2007 06:09 PM
Subi6ct: -*
RE: Hello From WTAE In Piftsburgh
F, /8/2007
Page2 of3
Want to make sure you got these
Mark
From: Jennifer A Miele [mailto:JMiele@hearst.com]

Sent: Monday , May O7 , 2007 4:10 PM
To: Owczarski, Mark
Subject; RE: Hello From WTAE In Pittsburgh
Much appreciated. Thanks!
fl "OwczaEkl,Mark'<mowczal@vtodu>
To: lennifer A Miele" <JMiele@hearst.com>
R
I ostoTt2ooT o+o6PM Subject RE: Hello From WTAE In Pittsburgh
I :
II
T
Jen-
Instructions for the press will follow shortly.
Mark
l
I
" From: Jennlfer A Miele [mailto:JMlele@hearst.com]
Sent: Monday,|4ay 07,2007 3:50 PM
To: Owczarski, Mark
Subject Hello From WTAE In Pittsburgh
Hello Mark,
My name is Jennibr Miele. I work for WTAE W Channel 4 out of Pittsburgh, PA. I am also a VA Tech graduate. I am interested in
attending graduation on Friday night with a photographer, and was hoping you could email me some information so we can decide
if it's something we can cover. lf so, can I email you names and other information so we can obtain press passes for the event?
Thank you,
Jen
}
l]
ffi=;==i.";;=;;Tffi;=;;'T.T.il;=.:;=ii!='""rnrenr(s) named above. rr you
are not an intended recipient, you may not review, copy or disEribute this message.
I'' 518/2007
nF|' ,r .;1;.,'',- :r!niiL, .-,r,"
- Page 3 of3
Tf you have received this communication in error, please notify the Hearst Information Services
HelpDesk (helpdesk@hears!. com) immediately by e-mail and delete the original message.
tr
this e-mail message is intended for the personal use of the recipient (s) named above. If you
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Tf you have received this communication in error, please notify the Hearst Information Services
HelpDesk (helpdeskohearst. com) immedj.ately by e-maiL and defete the original message,
This e-mai] message is intended for Lhe personal use of Ehe recipient (s) named above. If you are
If you have received this communication in error, please notify the Hearst Information Services
I
*
t;
F,
tr
s/8t2007
, 4N*. . 'j.:.r',r11rr.,..i:ritr,', .. hi i,t,ilirian';
Hovle, Theresa

To: Hoyle, Theresa
Subject: FW: Lane Stadium Press Room Information Please
Anotsher reporter
- - - - -original- Message- - - - -
From: davisturner@carolina . rr. com lmailto: davisturner@carolina. rr. coml
sent: wedneEday, May 09, 2OO7 4:02 PM
To: Owczarski, Mark
Subject: Lane Stadium Press Room Information Please
Mark,
First, I know you are glammed becauee your voice mailbox is fu11, Eo in advance, thank
you for your he1p.
Please let me know when the press room at Lane Stadium will be open for the media.
I woul-d like to secure space for my laptop for transmission of news photos from the
graduation ceremonj-es. I am sure space will be tight, so I i,rould like tso try to get in
asap to gets a space for myself
IE there wi.reles capabilitsy in the designated press area at lJane Stadium?
Is there a designated press media room at cassell? when does j-t open?
Thank you so much for your time and he1p.
S incere ly,
Davi s
Dawi-s Turner
2208 Bay St.
CharLotte, NC 2 8205
l].m.704/375-2432
ceII 704/ 807-8004
davi s turner@carol i-na . rr, com
hIWW. DAVI S TTJRNER . COM
. ,rit'4lral'rledi9iu4t ,i.: N ,
Sent: Tuesday, May 08, 2007 1:05 PM
To: 'Hodges, Jim (Daily Press)'
Cc: Hoyle, Theresa
Subject: RE: graduation
Thanks, .Tim. Got you on the list, which will help speed things up.
.TusE check in Thursday or Friday. and we'11 give you everything you'lI need and
hopefully some information you'lL want.
Mark
-----original Message-----
From: Hodges, Jim (Dai1y Press) lmail to : Jl{odge sodai lypres s . com]
To: Owczarski, Mark
Subject: graduation
Mark,
I will be there covering graduation for the Daily Press and have received through
colleagues your media guidelines. Is Ehere anything you need from me as part of che
credentialling process?
Thanks,
,.Iim Hodges
Daily Press
t)t'z+/-.1o55
ENTERED
)

To: 'Silvia Grilli'
Cc: Hoyle, Theresa
Subject: RE: 4 weeks after
Attachments: Commencement Spring 2007_Media Presence2. doc
Commencement
;pring 2007_Media..
SiIiva--
Press gu j-del- j-nes and credentialing instructions attached. We'11 add you !o our list.
I'11 be in the press box much of Friday. I,le can connect then. ,fust ask those with PIo
badges who f am. It' s all explained j-n the ateached documen!.
Mark
-----original Message--- - -
From: Silvia Grilfi [mai]-to: EgrilLiOmondadori. itl
Sent: Wednesday, May 09, 2OO7 10:42 AM
Toi Owczarski, Mark
h Subject: Re: 4 week6 after
Mark.
I wif l- remaj.n for your commencement acEivities, which I wish to attend. Can you email
me all informations? Can you add me to your list of press credentiaLs? Also, I
understand you are completely booked, but if you could find 30 seconds for me, I would
appreciatse. (At the end of the day I'm leavj-ng on saturday). Thank you very much.
Best regards.
f Sil-via Gri I]i
Silvia criIIi
Mondadori
U.S. Correspondent and Editor at lJarge
] 740 Broadway, New York, NY 10003
Ce11 phone + 1 646 613 3L44
Da: trowczarski, Mark'r <maowczar@vt. edu>

Data: Wed, 9 May 2007 08:34:12 -0400
A: Silvia cr j-l1i <sgri11i@mondadori. j-t>
Conversazione: 4 weeks after
Oggetto: RE: 4 weeks after
Siliva- -
I am completely booked with commencement preparation activities (to be

f held on Friday) . f must send my regrets.
Mark Owczarski
Director, News and Information
Virqinia Tech
l.llsr .' -.,o , i r;li,hr.{rir.,,," r,, ,1;;: : !, r{,r'i,.i;.r' .it ..t,,_.{c rjuqq_x4d
n - - ---original Message-----
From: Silvia Gril1i [mailto: sgrj-lliomondadori. itl
Sent: Tuesday, May 08, 2oo7 10:15 PM
To: Owczarski, uark
Subject: 4 weeks after
Dear Mr. Marc owczarEki,
My name is silvia Gri1]i, T'm U.S. Correeponden! for Panorama, the

most prominent Italian newsmagazine, very similar to Time magazine. f
am in Blacksburg tiff Thursday afternoon to write a story on Virginia
Tech four weeks afEer lhe Eragic events ats West Ambler rfohnston and
Norris Ha]1s.
I
vrould be more than pleased to meet you on gfednesday March the 9th. Can
you make it?
Please. let me know as soon as possible,
Thank you very much.
Best regards.
Silvia
Silvia cri 11i
r Mondadori
U.S. Correspondent and Editor at targe ?40 Broadway, New York, NY
10003 Ce11 Dhone + I646 673 3f44
I
Page I ofl
Hoyle, Theresa

Sent: Wednesday, May 09,2007 5:14PM
To: Hoyle, Theresa
Subject: FW: CNN Updated Crew list
From: Jordan, Jessica [mailto:Jessica.Jordan@turner.com]

Sent: Wednesday, May 09,2007 4:06 PM
To: Ovvczarski, Mark
Cc: Ryan, Marylynn; Proeller, Deanna
Subject CNN Updated Crew list
Mark,
Due to floods and fires we had to make a couple creMstafiing adjustments. Below is our updated list for
CNN staffing.
Thank You,
Jessica Jordan
Truck Operator: Scott Garber r''

Truck Operator: James Thomas lll /
Reporter: Jim Acosta /
PJ: Steve Coppin "
Producer: Brian Vitaliano r
Reporter: Gary Tuchman .z
PJ: Steve Sorg 7'
PJ: Elman Cole"r
Producer: Michael Heard r'
Reporter: Kyung Lah v'

Producer: Guerin Hays
PJ: Tim Garraty r' "
l- Reporter: Susan Candiofti /
Producer: Eric Fiegelr
PJ: Jerry Simonson ,
CNN Espanol /
Reporter: Harris Writbeck I
Producer:Willie Lora /
PJ: Ray Britch
r
[,,*,,,
..,',ii:+#li,..r,""r,, .,
From: Hosford, Matt A [Matt.A.Hosford@abc.com]
To: Hoyle, Theresa
Subject: FW: Commencement Spring 2007_Media Guidelines
Attachments: Commencement Spring 2007_Media Guidelines.doc
@mmencement
;pring 2007_Medla
Theresa,
I will be coming to Blacksburg on Thursday for ABe News Unfortunately
Audrey can not come down.
Thanks.
Matt Hosford
zuz- zzz- o 5 .t-1
CeII 2o2- 306-5429
-----Original Message-----
From: Taylor, Audrey A.
To: Hosford, Matt A.
Subject; FW: Commencement Spring 20o7_Media Guidelineg
---- -Orig:nal MeEBage- ----

From: Hoyle. Theresa lmailto: thoyle@!'t. edu]
Sent: Wednesday, May 09, 2OO7 2:31 PM
To: Taylor, Audrey A
Subject: Commencement Spring 2007_Media Guidelines
<<Commencement Spring 200?_Media GuideLines.doc>> Audrey,
If you could email me back with the names of the press folks thal- erF r-nmi nrr f .r f he
commencement that would be very helpful .
Thanks ,
Theresa Hoyle
University Relations
Burruss HaII
*:
.' n,i-'rit: .i l,l;f , i,, ::ri,,r:.- .-

Page I ofl
Hoyle, Theresa

Sent: Tuesday, May 08, 2007 4:04PM
To: 'Christina Rogers'
Gc: Hoyle, Theresa
Subject: RE: media credentials
Attachments: Commencement Spring 2007-Media Presence2.doc
Christina-
Show up at HolEman alumni center Thursday or Friday.
Please share with all in your newsroom. Every reporter will need to sign in for full access.
From: Christina Rogers Imailto:Christina.Rogers@roanoke.com]

sent: Tuesday, May 08, 2007 11:45 AM
To: Owczarski, Mark
Subject: media credentials
Hi Mark,
I'm coming in from Roanoke on Friday to cover the graduation with the NRV bureau. Can I sign up for my media credentials via
email? What's the procedure here?
Thank You. Hope all is well.
Best,
Christina
Hr
5/8t2007
-,!!a.:!.:-;!:*-j.16:r,::':,iii+{.iri},:ri,;li;*irirg;,rr,,*Niiiir*l,i.thllh,:,
Froml Stump, Shannon
int: Thursday, July 19, 2007 11:49 AM
J: Albert, J6seph; Brythe, Erv; Brown, Tom; Byers, Ralph; Flanagan, Elizabeth; Flinchum'
Wendell; Foid, Da:vio; Heidbreder, Kay; Hikes, Zenobia; Hincker, Larry; Hyatt' James; McCoy,
Lenwood; McNamee, Mark; O'Rourke, Kim; Owczarski, Mark Steger, Charles; \Mlkes' Lisa
Cc: Breeding, Charlotte; Council, Keohi; Evans, Susan; Folker, Bonnie; Hayes, Ang-ela; Lucas,
Nora; Royal, Lisa' Sanzenbach, Donna; Smith, Patricia; Smith, Sandra; Stone, Shirley; Stump,
Shannon: ll1/}rite, Deidre; \Mlfore, Janis; Williams, Gail S.
Subject: Distribution materials for Policy Group: COE Accommodations
Attachments: COE-Accommodations-7-1 8-07.doc; Accommodation-Form---DRAF-1.doc
d_l
/,o4'7
LTJE
ns_7-18-07.doc... rm---DRAF
On behaff of Dr. McNamee,

Policy Group Members, '/r
fft;o attachments regarding pro cedure /po1i cy
accommodations for College of Engineering students scheduled for .Iaboratory classes .l-n
Norris HalI during the 2007-08 academic year. These documents are shared for your
information and endorsement at the next scheduled Policy Group Meeting. Thank you.
Shannon Stump
Executive Assistant
Offi,ce of Executive Vice President ,-!.hiaf onarafino of f i r.ar Viroinia
vlrsrq!!rrY Tech (0148) 210
Burruss HalI Blacksburg, VA 24061"
fice: (540) 231-6235
x: (540) 23I-4265
< <l- rrmnOrrl- adrr
.$th'r,,rl .jiin1'n{&g" ?+ *e.

- . 4i*liiir".1;..,,(,,i,,. * i,li;.,,1r0;".,.- ' '
H
gVirglniaTech Unlverslty Provost and
Vice Presldent for Academic Affaln
210 Burruss Hall (0132), Blacksburg, Vitginia 24061
(540) 231-6123 Fax: (54012314265
E-mail: mmcnamee@vt.edu
www.ptovost.vt.eclu
MEMORANDUM
To: Emergency Plan Policy Group
From: Mark G. McNamee

University Provost and Vice President for Academic Affairs
Re: Student Accommodation for Norris Hall Laboratory Classes
I write to request endorsement of the following procedure/policy to accommodate students upon their
request who have laboratory classes scheduled for Norris Hall during the 2007-08 academic year. This
procedure was d rafted by the College of Engineering department heads and college administration, and
endorsed by Dean Benson. Bev Watford, Associate Dean of Academic Affairs, will monitor and
administer the process.
The procedureipolicy is as follows:
1. The Dean's office will distribute the full list of available accommodations to each department whose
students are affected not later than August 3. All students enrolled in the courses scheduled for Norris
Hall will be notified via email of the availability of accommodations and the process for making a request
for accommodation not later than August 6. A student requesting accommodation will be required to
obtain a form from the College Office of Academic Affairs. The form, created by the Academic
Affairs office, will be provided to the student upon request (see attachment). The student and instructor
signatures are required on the document. Cook Counseling will be requested to sign off on a document
indicating that they are aware of the studenfs request for accommodation. Once all appropriate
signatures have been received, the document will be submitted to the Academic Affairs office for filing,
with a copy provided to the student's instructor.
2. lnstructional faculty will be provided the appropriate information to include on their course syllabi not
later than August 7. The student will have two weeks into the semester to request the accommodation,
which will then be granted. After the 2-week period, there is no guarantee that the accommodation will be
granted.
3. There are additional activities associated with undergraduate education beyond classroom instruction
that may require accommodation for students; these include academic advising sessions, help sessions,
office hours, and other meetings with students which may involve faculty and/or staff. Virginia Tech will
seek to identify available space that can be utilized for these activities for those students requesting such
accommodation, based on faculty/staff/student requests. Faculty and staff will aid in identifying the
reasonable accommodations for these activities, in general locating the activity outside of Norris Hall,
NOTE: This policy of providing accommodation will be in effect for the 2007-08 academic year, and
revisited in July 2008 to determine if it should continue, be modified, or end.
Aftachment
cc: David Ford

Dixon Hanna
Invent the Future

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY
An equal oppottunity, afflrmative action institution
.r,f .. :.;,r",!i,!r+n . a*itr;t'o+..t:.

i
NORRIS HALL COURSEACCOMMODATION FORM, COLLEGE OF
ENGINEERING. VIRGINIA TECH--FALL SEMESTER 2OO7
Student Last Name Student First Name
Student ID Number Student Major
Course For Which Student is Requesting Accommodation

I
Course Instructor Name
Accommodation Provided
The above named student has been scheduled in the above named course fall
2007 which has been scheduled for instructional activities in Norris Hall. The
student has requested the accommodation specified above. As indicated by the
signatures below, the student, the course instructor and the College of
Engineering ffice of Academic Affairs agree to this accommodation as an
alternative which is an acceptable substitution for the Norris Hall activities. This
agreement is final and binding upon all parties. Further, the above named
accommodation is deemed reasonable and acceptable to all involved parties.
Student Signature Date
Instructor Signature Date
Academic Dean Signature Date
$
Page 1 of I
Slaughter, Theresa
I From: Slaughter,Theresa
Sent: Wednesday, September 12,2007 9:23AM
To: Hincker, Larry
h Subject: Counseling Session
Larry,
A counselor ftom REACH - Wanda Osburn will be with you on Tuesday, September 25th at 1:30 for
approximately two hours. She will contact you before the 25th so more information can be given to her. lf I can
be of further service, please let me know.
Thanks,
Thercsa Slaughter
Employee Relations Specia I ist
Virginia Tech Human Resources
Southgate Center. Suite 179
Blacksburg. VA 24061 (03 l8)
Phone: 540-231-7772
Fax: 540-231-3830
tpslaugh@vt.edu
101912007
Page l ofl
Adams, Amy
From: Sarah Thompson [Sarah.Thompson@crisiscare.com]

Sent: Tuesday, May 08, 2007 5:55 PM
To: amyadams@vt.edu; Osborne, Mary (Beth); Kaufmann, Rachel, carol.gagnon@valueoptions.com
Cc: Burton, Patricia
Su bject: contact information
Here is contact information for coordination of services at Virginia Tech. Please let me know if you have any
questions.
Thanks,
q4 4-'/';'l'* J')a fG o
Sarah
i'uu'
ValueOptions Rachel Kaufmann W)919-674-2560 C)919-306-0418 E)rachel.kaufmann@valueoptions.co6
ValueOptions CarolGagnon W)800444-9559x296109 E)carol.gagnon@valueaplals.eem
Virginia Tech AmyAdams W)540-231-7772 C)540-998-0834 E)amyadams@vt.edu
Virginia Tech Beth Osborne W)540-231-7771 E)makirk@vt.edu
Virginia Tech Pat Burton W)540-231-5303 E)pburton@vt.edu
Sarah J. Thompson
Response Center Supervisor
Crisis Care Network
2855 44th Street, SW
Suite 360
Grandville, Ml 49418
p.1.888.736.0911 x 1
f. 1.616.257.3515
sa rah. thompson@crisiscare.com
so|e|yfortheuseoftheindiVidua|orentitytoWhomt
is addressed and others authorized to receive it. lt may contaln confidential or legally privileged information. ll you
are not the intended recipienl you are hereby notified that any disclosure, copying, distribution or taking any action
in reliance on the contents of this information is shictly prohibiteci and may be unlawful. lf you have received this
communication in error, please notify us immediately by responding to this email and then delete it from your
svstem.
5/9/2007
-tf\ ^ A \
VYa \IAbtu/2J
/'-
Dear fu+
Many of you have asked rne about whcn, if and in what ways yotr can interact with the rneclia in
light ofthe April l6 tragedy. Irrespective ofthe intense intereit in ancl even before the event,
many of you have engaged the ntedia, particular'ly professional association newsletters
or,,tracle,,
rnedîa focused on our rcspective disciplines. For exarnple, when attending proltssional
conferences' you may be even the inlbrnral subject because events are normally attcndecl
by
various fornts of working journalists. I don't think it's feasible to crawl in a sliell
lor tlre next
several rnonths and avoid nonnal disciplinary interactions.
still, there are some caveats. Focus on what you know and what you do. Speal< about:
r l{ow we helped tlre comrnunity cope witlr our extraordinary losses,

o About tlte trenrendous aid efforts fiom organizations arouncl the state alcr cor-1.ltrv.
o About our l-lokie Spirit and sense of farnily,
o About the ongoing nroral support frorn alumni and the public,
. About the tremendous poise and charactcr.ofour students. a
o About our institution,s already strong acaclern ic r.eputation,
. About existing policy and procedures
. and the list goes on.
r. n'
Here are some arcas to avoid: \ .J t
r The slrooter's mental health record
o The shooter's inreraction with the rnentarhearth systern d^/-t#
o The shooter's interaction with thc faculty \ r
\l' /
t Shouldn't the university irnnrediately send a campus flash when a nrurclcr.tal<es
placc on
campus?
o Should urriversities do a betterjob ofscreening students lbl nrental
hcalth pr.oblenrs?
' Should univelsity counseling centers take on largel roles? Shoulcl university
counseling
centers take on smaller roles?
r Should privacy laws be loosened..eg. FERPA and FIIpAA?
' Sltould universities have instant communications systerns that can reach
stuclents
anywhere anytinre?
Many ofthe issues both the media and our colleagues are interested
in center arouncl ,.lessons
learned'" Since that topic is the subject ofboth oir internal reviews
and the Massengill panel,
you can easily deflect such questions by say, "Tlrat,s what we
plan to unclerstancl li.onr the
ongoing reviews."
Sincerely,
Larry l-lincker
Associate Vice President for
From:. president-resc@exchange.W.edu
SubJect: We Will Prevail
Dear Fellow Mem.bers of the Virginia Tech Community:
First, I wish I coul-d speak to each of you individual-Iy to thank you for your to
courage and
their
dedication and to tell you how much your supPort has meant to our students,
famiLies, to the memberi of our extended comrnuni-ty, and to me personally.
During the horror of the fast few days, the one bright light in the darkness has been the
stt.r,fth and spirit so prevalent across campus. As both President Bush and Governor Kaine
notedl and as lhe worl-d- has seen, Virginia Tech is a community in theoftruest sense of the
word. I knohr I .speak for many others when I tell you how proud I am you, and from the
bottom of mY heart, I thank You.
After this traumatic experi-ence, it will be difficult to resume ourwith
lives and duties. But start again, we must. By working together
t-ho cni ri f and bond strengthened by this tragedy' we wj-ll move forward in a way that will
honor the membrv of those we have fost.
In that vein, we belleve i! best to resume classes on Monday, April 23. Conmencement will
proceed as scheduled on MaY 11. our graduating seniors and their families need and
deserve this time to mark their
accomplishments and to start the next phase of their lives. Al-1 of the
deceased student victims will be honored with posthumous degrees.
For our students, informati-on about course work has been posted on the Virginj-a Tech home
page, lhere wi 11 be a qreat deal of flexibility in providing options for completing the
semesEer.
In cl-osing, I can only echo a few of the str:r'ng words of Nikki

Giovanni: "Through all our sadness . we will prevai I . "
I thank you, and again ask that you take care of yourselves, your farniJ-ies, and each
other.
Most sincerely,
Charles w. Steger
Pres ident
,.n;kaY4r'. i; r,,
Slaughter, Theresa
From: Burton, Patricia
Sent: Friday, September 28, 2007 12:50 PM
IO: Slaughter, Theresa
Cc: Plummer, Ellen; Walters - Steele, Julie
Subject: FW: session with Squires staff
Theresa - will you please contact 'Julie Walters-Steele in WSA and Rachel at VO to set up
services for the employees in Sguires?
Thank you very much ,
---- -Original Message- ----

From: Pluruner. El len
SenE: Friday, sepEemlcer 28, 20O'7 L0:22 INt
To: Burton, PaEricia
Subject: RE: session with Squires scaff
Yes. Perfect perfecE perfect
Sent from my Goodlink slmchronized handheld (www.good.com)
- -- - -Original l.{essage- - - - -
Sent: Friday, Septerdlet 28, 2OO7 10:17 A]\,f Eastern Standard Time
To: Plunmer, Ellen
Cc: Woodard, Linda; Slaughter, Theresa
Subject: RE: session wilh Squires staff
El1en - This is tshe kind of meeting we usually send VO to. Theresa contact VO and
,Ju1ie and geE. something scheduled. Julie is JuIie Walter-SEeele?
Pat
From: Plurgner, Ellen

p Sen!: Friday. Sepcerber 28, 2001 9:40 AM
To: Burton, Patricia
Cc: Woodard, Linda
Subject: session wiEh Squires staff
Julie in Squires has cont.acted me Lo see if someone(s) can come to her st.af f meet.ing
(classified and a/p) on Friday oct 5 aE. 9:30 to just talk through some "se1f care" and
resources available. She's very worried abouts her fol-ks. I have a doctor's appE in
Roanoke Chat a.m. and can't do this - Pat can you? Or do we have VAlueOptions colleague
who could do this? Thanks. E
EIlen Pl umner
Assiscant. Provost
3
.i&..,f ,.;lit!da:r;h{eil|rtktn , t !rrn. ,',, -..rtrn*l*rld8ft**rljtl

Deputsy Director, Office of Recovery rnd qr r',\'"\/r1.|
Virginia Polytechnic InsEitute and State University

l_700 Krafr Drive, suit.e L100 (0907)
Blacksburg, VA 2406 0
Phone 540-2 3t-0062

Fax 540-23!-7 449
eplurunerGvE . edu
www. recovery.vt. edu
. r Nr.r r . ,irr'.r. i, , ,r' , . a;ilgnt"r'ri.-r.t.,,.a,.frtlnJirEr;"i.rcti,

Page I of2
;
Evans, Susan
From: Smith. Sandra

Sent: Wednesday, September 19,2007 1:54 PM
To: 'adeelk@vt.edu'; Hikes, Zenobia; Hincker, Larry; McNamee, Mark; O'Rourke, Kim; Poole, Jay; Woodard' Linda
Gc: Sanzenbach, Donna; Evans, Susan; \Mlliams, Gail S.; Pettry, Pam
Subject: September2lPresentation
Aftachments: 82 1 236586-Resolution Agenda'doc
TO: Zenobia Hikes

Larry Hincker
AdeelKhan
Mark McNamee
Kim O'Rourke
Jay Poole
Linda Woodard
Attached is information from Polly Franks regarding the 1 1:00 a.m. presentation on Friday, September 21.
Sandy
Sandra W. Smith
Administrative Asss{anf to the President
Virginia Tech (0131)
Blacksburg, Virginia 24061
540/231-6231
ssmith@vt.edu
From : Polly Franks [mailto : polly-franks@Yahoo'com]

Sent: Wedneday, September L9,2007 11:06 AM
To: Smith, Sandra
Cc: The Rondeaus; Pat Sweeney; Sweeney, Victoria
Subject:
Dear Sandra:
It was a real pleasure to speak with you yesterday. Please

find attached a copy of the Resolution Committee's Agendq
which also contains the names and titles of those who are
going to be in attendance this Friday.
Question: This group will be coming in a total of eight cars.

Where and how do we pick up parking passes? Also, I am
disabled and will be coming in a wheelchair (at least I won't
be needing a chair in the oonference room!) and I have a
IIP tag for my car. Is there adequate HP parking near Bumrss
Hall? Will I need a parking pass as well or will the HP tag
suffice?
As soon as you are able to email me the list of the individuals

at Virginia Tech who will be present at the meeting, I will pass
this inforrnation along. Thank you so very much for your help
and cooperation. I am really looking forward to meeting you on
Friday!
9/r9t2007
:-r''r'. ni.i'Lt/ .:. -
Page 2 of2
I
I
Sincerely,
Polly Franks, Executive Director

The Franks Foundation
P.O. Box 11407
Richmond, Y ir ginia 2323 0
(804) 564-ele6
www. franksfoundation. org
I
Shape Yahoo! in your own image. Join our Network Research Panel today!
Page I of 1
Hincker, Larry
From: Smith, Sandra

Sent: Wednesday, September 12,2007 9:07 AM
To: O'Rourke, Kim; Hincker, Larry
Subject: FW: Information Needed/Appt. with Pres. Steger
Original request from Ms. Franks.
From : Pol ly Fra n ks [mailto : polly-franks@yahoo.com]

Sent: Tuesday, June 05, 2007 2:35 PM
To: Smith, Sandra
Ce The Rondeaus
SubJect Information Needed/Appt. with Pres. Steger
Dear Ms. Smith:
My name is Polly Franks and I serve on the Board of Directors

ofthe National Coalition of Victims in Action (NCVIA), a nation-wide
crime victim advocacy organization. I am also the mother of an
upcoming junior at Virginia Tech.
My reason for contacting you is to request an appointment with

President Steger sometime in August prior to the beginning
of the fall semester. The purpose of this appointment is to present
him with a Resolution of Support from crime victim advocates throughout
the country. I would be making this presentation, along with Mr'
John Gillis. who heads the Office of Victims of Crime at the U'S. Dept.
of Justice in Washington, D.C. Aside from the Resolution of Support,
the NCVIA is officially offering Virginia Tech students, parents and
faculty sustainable, long-term assistance (free of charge) in the aftermlth
of thii honible hagedy. The NCVIA is comprised of various crime victim
survivors throughout the country, including Columbine survivors and
the organization Parents of Mwdered Children (POMC), among many
others.
Please contact me at your convenience at either (804) 261 -4041 or at

(S04) 564-9196. I look forward to talking with you soon.
Sincerely,
Polly Franks, Board of Directors

The National Coalition of Victims in Action
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9/r2t2007
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Hincker, Larry
From: Smith, Sandra

Sent: Wednesday, September 12,2007 9:07 AM
To: O'Rourke, Kim; Hincker, Larry
Subjech FW: The NCVIA's Appointment with President Steger on Sept. 21st
Kim and Larry,
to present President Steger with a resolution. We agreed since Ms. Franks is a

This started out being a request
momof oneof ourstudents. From her recent note below, itappearsthis has grown to include several others.
Larry, please advise in regard to her question about media.
Kim, should I proceed with the invitation to have others attend?
lwill follow up with the original email sent by Ms. Franks.
Ihank you.
Sa ndy
Sandra W. Smith
Administrative Assisfanf to the President
Virginia Tech (01 31)
540/231-6231
ssmith@vt.edu
From: Polly Franks [mailto:polly-franks@Yahoo.com]

Sent: Monday, September LO,2007 2:41 PM
To: Smith, Sandra
Cc: The Rondeaus
Subjecu The NCVIA's Appointment with President Steger on Sept' 21st
Dear Ms. Smith:
I hope all is going well with you. I was unable to get through
to you via telephone this moming, so I decided to email you
instead. This is regarding the Friday, Sept. 21st (from l1:00-12:00)
appointnent with President Steger. Since this date is rapidly
approaching, I wanted to go over some details with you. We
rialize ttrat President Steger - and all ofyou - have had so much
on your minds and I wanted to make srue we are all clear on
the details.
First of all, I wanted to make sure that you realize that this is a
presentation meeting, and a nationwide response from crime
victim advocates throughout the country. This is a gesture of
9t12/2007
. .,, . :. *i"' . r,;.,ii A!":,,iii.-;;-r:r,iC,!jthri*tii,i
Page 2 of 2
compassion and condolence as well as an offer of sustained,

long-term assistance to the entire Virginia Tech community. The
Coalition has been working on this Resolution of Support since
April 16th. There will be at least l0 of us coming to this meeting,
including some high-level representatives from national organizations,
including the Dept. of Justice. I will either fax or email you the list of
names (of those who are coming) before the end of this week.
The Coalition had not planned on contacting any media regarding

this meeting because we felt that frankly all of you may have had
quite enough of reporters on your campus. However, if President
Steger would like for us to invite the media - as a means of
demonsfiating that he has a vote of confidence from crime victim
organizations tlroughout the country - we could try to arrange that.
Please know that we will absolutely abide by President Steger's
wishes on this matter. Our concern is strictly for being able to assist
the Virginia Tech community in the most effective way possible.
In addition to President Steger, we would like to invite to this

presentation a (l) student representative to receive the Resolution,
(2) a faculty representative, (3) a member of campus security,
(4) the Dean of Students, Tom Brown (5) a representative of the campus
newspaper and (6) the associate vice president ofStudent
Affairs, Larry Hincker. However, these individuals will only be
invited ifPresident Steger feels it is appropriate to do so. Please
let me know his thoughts on this €ts soon as possible.
After our presentation meeting, the Coalition is planning to lay a

wreath at the memorial site. Would we need to walk or drive to this
site from President Steger's office?
Thank you so much, Ms. Smith, for your time and consideration in
this matter. I am looking forward to meeting you on Sept. 21st.
Sincerely,

(804) 2614041
Boardwalk for $500? Ln2007? Hal

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9/r2t2007
i*ffi:;1ft*.*ru;*r
Page I of2
Hincker, Larry
From: O'Rourke, Kim

Senfi Wednesday, September 12,2007 9;24 AM
To: Smith, Sandra; Hincker, Larry
Subjech RE: Information Needed/Appt. with Pres. Steger
lwould suggest involving Zenobia, Chris Flynn, Jay Poole, Linda Woodard, and maybe Mark
McNameeln the short meeting to receive the resolution. Your thoughts, Larry?
From: Smith, Sandra

Sent: Wednesday, September L2,2007 9:07 AM
To: O'Rourke, Kim; Hincker, larry
Subject FW: Information Needed/Appt' with Pres' Steger
Original request from Ms. Franks.
From : Polly Franks [mailto : polly-franks@Yahoo.com]

Sent: Tuesday, June 05, 2OO7 2:35 PM
To: Smith, Sandra
Ce The Rondeaus
SubJec* Information Needed/Appt. with Pres. Stege
p Dear Ms. Smith:
My name is Polly Franks and I serve on the Board of Directors

of the National Coalition of Victims in Action (NCVIA), a nation-wide
crime victim advocacy organization. I am also the mother of an
upcoming junior at Virginia Tech.
My reason for contacting you is to request an appointment with

President Steger sometime in August prior to the beginning
of the fall semester. The purpose of this appointnent is to present
him with a Resolution of Support from crime victim advocates throughout
the country. I would be making this presentation, along with Mr.
John Gillis. who heads the Office of Victims of Crime atthe U.S. Dept.
of Justice in Washington, D.C. Aside from the Resolution of Support,
the NCVIA is offrcially offering Virginia Tech students, parents and
faculty sustainable, long-term assistance (free ofcharge) in the aftermath
of this honible tragedy. The NCVIA is comprised of various crime victim
survivors throughout the country, including Columbine survivors and
the organization Parents of Murdered Children (POMC), among many
others.
Please contact me at your convenience at either (804) 26 I -4041 or at

(804) 564-9196. I look forward to talking with you soon.
Sincerely,
9/1212007
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Page 2 of2

Yahoo! oneSearch: Finally, mobile sea&hlbatgivalaqslu-e$, not web links'
9/12/2007
Sent: Tuesday, July 10, 2007 11:49 AM
To: Evans, Susan
F Subject: FW: NEJM article attached
For New England JournaL file

; - - ---Original Message- - - -
From: Flynn, chriE
Sent: Tuegday, ,JuIy Lo, 2Oo7 10:45 AM
ro: or^rczarski, uark
tr Subject; RE: NE,JM article attached
Mark: I do feel thats you and lrarry are better able Eo frame an appropriate regponse to
the media but I might respond with some of the followj-ng:
The univergitsy appreciates the sensitive handling of the tragic loss of our students
and faculty.
the prlsident of lhe university has initiated a careful review of our poJ-icies and
procedures under the direction of Dean iferry Niles.
5. i panel of national experts in mental health, Etudents affairs, and federal 1aw will
co-nvened on Tech's campus on tshis rriday, ,Ju1y 13th, to assisc Tech in its internal
t be
4. Dr.
fevl-eI^1.
shuchman may have misinterpreted Virginia l-,aw which requires that involuntary
outpatsient commitment be coordinatsed by the loca1 Community Service Board, not by
a uniwersiEy or private practiEioner.
5. The sol-ution Eo the effectsive trealment is absolutely a coordination of care; the
state, the university, and the hospitals need to work loqether under the law to
ensure ongoing treatment for the seriously i1J-.
There is a uguild" issue at work here Ehat I am not sure we can address in t.hat Dr.
Shuchman, herself a psychiatrist, obviously feels thats psychiatry is the answer - most
counseling cenEer dj-rectorE would disagree.
Thanks, Chris
Chrisuopher Flynn, Ph 'D.

Director, cook counEeling center
virgj-nia Tech
s4o-23t-6557 (office)
540-23t-2104 ( fax)
CONFIDENTIATITY NOTTCE: This electronic ernai], including any attachmente, is for the sole
use of the intended recipient (s) and may conEain confidential and privileged information.
Any unautshorized revievt, use, disclosure, or distribu!ion is prohibj.ted. If you received
this eleccronic email and are not the intended recipient. please contacts the sender by
phone or by electronic email reply and destroy all copies of the original message.
- -- --original Message-- -- -
Sent: Tuesday, JulY ]-O, 2OO7 10:19 AM
To: F1lmn, Chris
Cc: Hincker , Latry
Subjects: RE: NEJM article attached
Chris--
The firsts media oullet (Richmond Times-DispaCch) is seeking "universitsy commentrr on the
1
,,,*t+*lAt{
arttcle. I'm looking to consulE with Larry as to how or urhether such d resPonse ie
appropriate.
(I would think others will aak, too. It appearE the j ournal ie pitching the article
other media outlets . )
Your thoughts ?
- ----original Message---- -
From: Flynn, chrj.E
Sent: Tuesday, July !0, 2Oo7 10:15 AM
To: Ohrczarski, Mark
subjects: RE: NEJM article at.tached
Mark: She did and, whil-e the article has some good points, it is politically shaped to
make Tech look bad and is uninformed and inaccurate. I would like to write a rebutlal for
tshe next edition. Chris
christopher Flynn, Ph. D.
Dj-receor, Cook Counseling center
Virginia Tech
s4o-231-6s52 (off ice)
s4O-23r-2LO+ ( fax)
CONFIDENTIALITY NOTICE: This electronic emai1, including any att.achments, is for the sole
use of the intsended recipient(s) and may contain confidential and prj-vileged information.
Any unaughorized revievr, use, disclosure, or distribuEion is prohibited. If you received
this electsronic email and are not Che inlended recipient, pleaEe contact the sender by
phone or by electsronic emai-I reply and deEtroy all copies of the original message.
-----Origj.nal Message- - ---

Sent: Tuesday, iluly ]-O, 2007 9:37 AM
To: Hincker, I'arry; F1ynn, Chris; Ferraro, Richard
Subject: FW: NEJM article atlached
Not sure if she shared with all of you.
Mark
-- ---Original Message-- ---

From: Dr. Miriam Shuchman lmailto: shuchmanobuffalo. edul
Sen! : Tuesday, JuIY L0 2OO7 6 :44 AM
To: Owczarski, Mark '
Subject: NE'I! article attached
Mark,
ThankE a 1ot for your help. This comes out vfednegday and is embargoed t i1l then.
Miriam
lliri"* shuchman, M. D.
Nacional Correspondent,
New England ilournal of Medicine
shuchman@buffa1o. edu
415-?88-1879 (cetI )
4!6-324-996: (office)
.l3riraiirr'rri$5r4.ttrr4-J. \ttut'i*. :)j-t t . :

Message
Page I of2
Evans, Susan
From: Brotherton, Linda

Sent: FridaY, MaY 04,2007 12:06 PM
To: Evans. Susan
Subject FW: e-mail Estimate - Standard 10648
Attachments: Estimate - Standard.pdf
Cindy, this is the estimate for complete job.
tintra Erotfierton
Centratizet rLai[
{Pfioru: (540)231-5104
tF44 (540)231-5220
gtave a great fay!
Go Hokies!
From: Corinna lmailto:corinna@mailitplus.com]
Sent: Friday, May 04, 2007 t2:02PM
To: Brotherton, Linda
Subject e-mail Estimate - Standard 10648
Your estimate is attached as a pdf. Please look over and if you have any questions, give me a call at anytime.
Thank you for the opportunity.
Sincerely,
Corinna Conner
F
Message Page 2 of 2
(lustomer Service Representative

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Attn: Linda Brotherton

Mrginia Tech:Centralized Mail Emai l: kevin@mailitolus'com
1425 S Main St Name: President'sLetter
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Phone: (540) 23'1{'104 Fax: (540) 231-5220 Data Due:05/04/07 Pstg $ Due:05/02107
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1 upl@d Data File 15.00000 " . $15.00
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created d'ith'pdfFactory pro triat version www.ootrisffifJom
Family members of Va. Tech victims help plan one-year events Page I of2
x Evans, Susan
From: Poole, Jay

Sent: Thursday, January 31, 2008 4:31 PM
To: Owczarski, Mark; Evans, Susan
Cc: Armbruster, Megan
Subject: RE: News 7 News Alert
Man Bites Dog.....film at 6.

Sent: Thursday, January 31, 2008 11:54 AM
To: Evans, Susan
Cc: Poole, Jay; Armbruster, Megan
Subject: FW: News 7 News Alert
Susan-
Please start a new file on the 4-1408 planning committee and subsequent media hits. Start with the news release found on the
homepage.
Jay- g.
At least the AP used our release word br word. I never was called to confirm the release
Mark OwczaEki
Director of News & Information
Virginia Tech
314 Bunuss Hall
5402315223
maowczar@vt.edu
UVtryiniaTbdr
Frcm: WDBJT [mailto:news7@wdbjT.com]
Sent: Thursday, January 31, 2008 11:29 AM
To: Owczarski, Mark
Subject: News 7 News Alert
I If you have trouble reading this email, please go to http_://www.wdbjT.com/Globaystory,a!p?s=780,2522
News-7 News Alert,..
ilESrEss ftuttHf, ftilglEtE

AssrErrn ffi&r[tfl.
EmgilFr
EreHE[0*t m$r0[rlE Glll't$8f.
January 31. 2008

Family members of Va. Tech victims help plan one-year events
BLACKSBURG, Va. (AP) - Family members of victims and injured students

will help plan activities at Virglnla Tech on April 15. the one-year anniversary of the worst mass shooting in
r/3r/2008 j:.lil&:/=-iri'ii.i.G;!i-r,,...r .. '

.,F amily members of Va. Tech victims help plan one-year events Page2 of2
modern iJ.S. history,
I The university announced Thursday that president Charles Steger has named a 21-member committee to guide
the events. irouost Mark McNamee will ahair the panel, and other members include faculty, staff, alumni and
community members.
isimple and
The head of the Tech's Offlce of Recovery and Support, Jay Poole, says he expects the events to be
solemn."
The school has canceled classes that day in memory of the 32 students and faculty members who were slain by
student gunman
Seung-Hui Cho (sung wee joh), who also took his own life. Another
two dozen were inJured.
lilore Local l{ews mote

Family m-embers of va. Tech victims help plan one:y-eAf ev. ents
Campbell Gqrrnty Sheriff's office looking for missino man
Ice stotlD on i-ts way tg'garts of our a|rga
Virginia's Kaine: failing e.'c.p-ngmy will. promP!-lew csts
lnim-al fisht--i-nS bill clears 2nd panel, sen-t t9-3rd
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v3U2008 .. :.
Trade \Mnds 5500-1 06 Atlantic Springs Raleigh NC 27616
Road
Salvation Army 760 Roanoke Street Christiansburg VA 2a073 Q,lltJge support
Buffalo Wings
Southern Baptist Conference €Huge support
Food Lion Village Oaks Shopping Clr Radford VA 24141
McDonalds 110 Tumer Street Blacksburg VA 24060
Dollar General Main Street Christiansburg VA 24073
Britt Chrysler JeeP 3427 Jefferson Davis Fredericksburg VA 22401
Highway
Carol Lee Donuts 1414 North Main Street Blacksburg VA 24060
-----OriginaI Message-----
From: McCoY, Heidi
Sent: Monday' June 25' 2007 11:32 AM
To: Woodard, Linda; Adams, Zachary
Subject: FW: Publ-ic Recognition Request
Linda and Zac k,
Please send him any lists You have.

Thanks, He idr
--- --Orig inal Mes sage-----
From: Hincker. LarrY
Sent: MondaY, June 25, 2001 11:29 AM
To: Mccoy, Heidi; O'Rourke, Kim
Cc: Flin-chum. Wendell; Beach, John; Smith, Sandra,' Woodard' Linda
Subiect: RE: Pubfic Recognition Request
f need whatever lists I can get my hands on. I'11- vector back with the l-ist custodian to
determine the magnitude of the respective agency's i nvolvement.
Larry Hincker
Associate Vice Pres rcenl
University Refations
Virginia Tech
314 Burruss HaIl
Blacksburg, vA 2406L
540 231 5396
hincker@vt . edu
-----OriginaI Message-----
From: McCoy, Heidi
Sent: Monday, .lune 25, 200"1 8:32 AM
To: OrRourke, Kim; Hincker' Larry
Cc: Flinchum, Wendell; Beach, John; Smith, Sandra,' Woodard, Linda
Subject: RE: Publ-ic Recognition Request
Kj-m and Larry'
The Emergency Response Resource GrouP initially tried to pull together a list, but was not
successful in doing so. I am copying Zack Adams on this tist, as he rnay be able to help.
Zack was the initial contact with VDEM and many of the agencies that came to our help
initially. Al-so, Linda Woodard compiled a list of the service agencies that provided
counseling if that would be helpful as weff'
HEIOI
-i*tl,i.1j',.",,',r*;.1'{i.!!r",ii,t^'r,, .,
From: O'Rourke, Kim
Sent: Wednesday, June 20, 2007 6:46 PM
To: Hincker I Larry; Smith, Sandra
Cc: Flinchum, Wende]li Beach, John; McCoy, Heidi
Subject: RE: Public Recognition Request
Larry: We have not done so in our office, but perhaps that Emergencycopy
Response Resource
of this note,
croui (origj-nally chaired by Minnis, and then Jim) has done so. By
r'lf see if Heidi knows.
Kim
From: Hincker, LarrY
Sent: Viednesday, June 20, 200'7 5:20 PM
To: Smith, Sandra
Cc: O'Rourke, Ki-m; Flinchum, Wendefl; Beach, John
Subject: RE: Public Recognit.ion Request
Kim or WendelL
Do you know if anyone has ever done an taccountinqt'r of the organizations that came to our'
aid?
Larry Hincker
Associate Vice President
University Relat ions
Virginia Tech
314 Burruss Hall-
Blacksburg, VA 24061-
540 237 5396
hincker@vt . edu
it.
-----ori rri na I Messaoe----

v! 4 Y 4..e
From: Smith, Sandra

Sent: Wednesday, June 20, 2007 12:05 PM
To: Hincker, LarrY
Cc: O'Rourke, Kim
Subject: Public Recognition Request
Larry,
Dr. porter (CeIl: 230-2964) called to alert us that there is major concern that the NRV
Community Services that inc]udes the Red Cross and other cornmunity services has not been
publically recognized/thanked for their efforts in regard to April 16. Dr. Porter is
toncerned-that this nay bring negative publicity that Virginia Tech does not need'
WiLl you please folfow up with Dr. Porter.

Thdnk you.
S andy
Sandra W. Smith
Administrative Assistant to the President Virginia Tech ( 0131) Blacksburg, Virginia 24061
540 / 23r- 6231
ssmith@vt. edu
,4-
From: Adams, Zachary
Sent: Tuesday, June26, 2007 2:08PM
To: McCoy, Heidi; Woodard, Linda; Hincker, Larry
Subject: RE: Public Recognition Request
Law Enforcement
Blacksburg Police DePartment

Christiansburg Police Department
Montgomery County Sheriffs Department
Botetourt County Sheriffs Office
Virginia Tech Police Department
Virginia State Police {ook Lead with unified Command}
ATF- Alcohol Tobacco Firearms
DEA-Drug Enforcement AgencY
ICE-lmmigrations Customs Enforcement
FB|-Fedeial Bureau of Investigation
Secret Service (President & Mrs.Bush)
Henry County Tact Team
Radford University Police Department
Radford City Police DePartment
Pulaski County Sheriffs Department
James Madison University Security
Rescue Squads:
Blacksburg Rescue Squad

Christiansburg Rescue Squad
Shawsville Rescue Squad
Longshop-McCoy Rescue Squad
Carilion Patient Transport Services
Giles Rescue Squad
Newport Rescue Squad
Salem Rescue SquiO
Lifeline Ambulance Service
Roanoke City Fire & Rescue
Vinton First Aid Crew
Fire Department suPPort:
Blacksburg Fire Department - Command Post

Christiansburg Fire Department
Elliston Fire Department
Roanoke County Fire and EMS
Emergency Management
Neal Tu rner- Montgomery Cou nty Emergency Services Coord inator

Joe Coyle- Region 4 Coordinator Virginia Department of Emergency Management
Stan Crigger- Region 6 CoordinatorMrginia Department of Emergency Management
Bruce Stl-ding- Region Region 2 Coordinator Virginia Department of Emergency Management
Tommie Crozier- Hlzardous Materials Office Virginia Department of Emergency Management
Wade Collins- Hazardous Materials Officer Virginia Department of Emergency Management
Department of Health:
CriAy Devitbiss-Emergency Planner-New River Health District Virginia Departmentof Health
Stev6 Davis- Southwelt Regional Emergency Planner Virginia Department of Health
Medical Examiner's Office:

Dr. Marcella Fierro- Chief Medical Examiner Virginia Department of Health
Lorie Hardin -Office of Chief Medical Examiner-Emergency Planner Virginia Department of Health
Food, Mental Health Services, Logistics Support:
American Red Cross - Montgomery-Floyd Chapter €Huge support

Community Disaster Response Coalition€Huge support
NRV Community Services Board€Huge support
The American Red Cross' list of supporting organizations follows. (These provided food, funds,
materials or supplies to support the ARC's response on campus.) Note that this list is not inclusive,
however, of organizations that provided support to Virginia Tech via the Montgomery County
emergency opErations center-and l'll try to have that information to you shortly.
Donor Street Address CitY State zip

Backstreets Restaurant 207 S. Main Blacksburg VA 24060
YMCA at VA Tecg 403 Washington St SW Blacksburg VA 24060
Office max # 825 2505 Market St. Christiansburg VA 24073
Subway store # 11047 204 South main St. Blacksburg VA 24060
Outbaif Steackhouse 295 Pepper's Ferry RD Christiansburg VA 24073
A - 1 Copies 801 Universi$ Blvd. Blacksburg VA 24060
CVS Pharmacy 833 Universi$ City Blvd. Blacksburg VA 24060
Mont. County Moose Lodge P.O. Box 234 Christiansburg VA 24068
Kroger Pharmacy 903 Universi$ City Blvd Blacksburg VA 24060
Home Depot 200 Conston Ave. Christiansburg VA 24073
Boston Beanery Blacksburg VA 24060
Dublin Family Practice P.O. 1269 Dublin VA 24084
DRS Pratt and Mansell P.O. 947 Dublin VA 24084
Medi Home Care 3607 South Main St. Blacksburg VA 24060
Easy Way Packing & Shipping 610 N. Main St' Blacksburg VA 24060
Our Daily Bread bakery & Caf6 1317 South main St. Blacksburg VA 24060
The Chocolate Spike Blacksburg VA
Burger King Turner St Blacksburg VA 24060
Food Lion Franklin Street Christiansburg VA 24073
Premier Transfen Storage 3101 Commerce Street Blacksburg VA 24060
Stanley Steamer 120 Bayne Road Salem VA 24153
Blue Ridge Copier 909 lowa Street Salem VA 24153
Food Lion 1413 North Main Street Blacksburg VA 24060
Food Lion 801 Hethwood Boulevard Blacksburg VA 24060
Hardees 1311 South Main Street Blacksburg VA 24060
Hardees 904 Prices Ford Road Blacksburg VA 24060
Hardees 103 Roanoke Street Christiansburg VA 24072
Church of God Pearisburg VA
Kroger 903 University City Blvd Blacksburg VA 24060
Kroger 1322 South Main Street Blacksburg VA 24060
2
\
I
I .Ês{ .'*lffl*
Page I of2
Evans, Susan
From: Smith, Sandra

Sent: MondaY, JulY 09, 2007 10:34 AM
To: Evans, Susan
Subjecfi RE: Recognition Event Sept. 1Oth.
Susan,
I do not see the hospitals listed. lf they are to be included, it is important to also include the emergency room and the
operating room of each since they both played a big part'
I also recall reading an article in the Roanoke Times about the BBQ place on College Avenue
providing food. lwill
drive by there at lunch and get the name.
Sumeet Bagai, James Tyger and Greg Sagstetter were heavily involved with Hokies United. They may be able to
help
with the list.
Sandy
Sandra W. Smith
Administrative Asslstant to the President
540/231-6231
ssmith@vt.edu
From: Evans, Susan

Sent; Monday, July 09, 2007 9:44 AM
Kiser, Michael D.; Clough, Christopher; Owczarski, Mark; Folker, Bonnie; Smith,
To: Box, Sherri; Stith, Randall; Trulove, Susanl
Sandra; Wright, Teresa; Dame, Michael; Clarlg Steve; Estrada, Steven; Lilly, Judy; Cox, Clara
subject Recognition Event Sept' 10th'
4il,
prior to sending the invite letter, could I have all of you take a glance at the attached list, to ensure that we don't leave anyone out
that you may k-now first hand who helped during the crisis, ftom the community and surrounding area?
lf you do know of a company/individual that helped and they are not on the list - just send the name and contact in this reply and
I'll add to the excel spreadsheet.
Thanks for your help.

b
*
Susan Evans
Executive Secretary Senior
Universi$ Relations
Mrginia Tech
314 Bunuss Hall
540 231 5396
From: Camacho, Dawn

Sent: Thursday, July 05, 2007 4:04 PM
To: Evans, Susan; Cox, Shawn
7/912007
, r' . ,r r!,
Page I of2
$ susan
=u"*,
From: Trulove, Susan
Sent Monday, July 09, 2007 1'l:37 AM
To: Evans, Susan
Subject: RE: Recognition Event Sept. 10th.
Attachments: JIC workers outside of W UR.xls
There were a lot of people that worked at the JIC that are not on this list
Susan Trulove, Public Relations Manager

Oftice ofthe Vice President for Research
340 Bumrss Hall - mail code 0244
Virginia Tech -- Invent the Future
5 40 /23 l - 5 646 ; STrulove@vt. edu

www.research.lt.edu
From: Evans, Susan

Sent: Monday, July 09, 2007 9;44 AM
To: Box, Sheni; Stith, Randall; Trulove, Susanl Kiser, Michael D'; Clough, Christopher; Owczarski, Mark; Folker, Bonnie; Smith,
Sandra; Wright, Terea; Dame, Michael; Clark, Steve; Estrada, Steven; Lilly, Judy; Cox, Clara
SubJct Recognition Event Sept. lfth.
Ail,
Prior to sending the invite letter, could I have all of you take a glance at the attached list, to ensure that we don't leave anyone out
that you may know first hand who helped during the crisis, from the community and sunounding area?
lf you do know of a company/individual that helped and they are not on the list - just send the name and contact in this reply and
l'll add to the excel spreadsheet.
Susan Evans
Universig Relations
Mrginia Tech
314 Bunuss Hall
s40 231 5396
From: Camacho, Dawn

Sent: Thursdan July 05, 2OO7 4tO4 PM
Subject Recognition List
Susan,
7 t9t2007
Page I of2
Evans, Susan
From: Judy Lilly [jlilly@vt.edu]

Sent: Monday, JulY 09, 2007 2:40PM
To: Evans, Susan
Gc: Martin, Evelyn
Subject: Re: Recognition Event Sept. 10th.
lmportance: High
Susan, I took a quick look at the list and see that there are some companies/individuals missing. Evelyn is on vacation
this week and has the list we compiled. She retums on next Monday. At that time I will have her comparc the list and
send you missing information. Thanks for asking us to provide information.
At09:44 AM119/2007, you wrote:
All,
Prior to sending the invite letter, could I have all ofyou take a glance at lhe attached list, to ensure that we don't leave anyone
out that you may know first hand who helped during the crisis, from the community and surrounding area?
Ifyou do know ofa company/individual that helped and they are not on the list -just send the name and contact in this reply
and I'lladd to the excel spreadsheet.
Susan Evans
Virginia Tech
314 Bumrss Hall
Blacksburg, V A 24061
54023t 5396
From: Crmacho, Dawn

Senh Thursday, July 05, 2007 4:04 PM
SubJect Recognition List
Susan,
I have attached an updated version of the list you gave me earlier in the week. Shawn is expecting this per
ow conversation this moming. If you would like me to continue working on this to get these done please
let me know and I will be happy to assist.
Thankyou,
,
' Dawn lll Camacho
:. Records & Administrative
I OperationsSpecialist
Executive Vice President and Chief Operating Officer (0147)

Virginia Tech
312 Bumrss Hall
'
7/9t2007
q&bi-rrrr,.:,.,r;n1"{.;i}. r....i , ., : t:
ors-lB-o? 1l : l6 coNcRESSMAN RICK BOUCHER ID=54O 9AO 0529 PO2
Apn- l d-u/ 9:zgAM;
sent Byi DePanlment of TneasunYl 804 C16 3641 ;
IRS
MetliaRelations Officc
fasNewsRelease
Washingon, D.C. Medis. Contact: 202'622.400A
Public Cootacr 800.829. 1 040
tRS Grants Sir-Month Filing, Payment Extension

Following Virginia Tech Shooting
!R-2O07-9O, Iprll 17, NO7
WASHINGTON The tntemal Revenue Service bda'y granted a six-nFnth tax filing
and paynent -
extansion to those afiected by the shootings Monday at Mrginia Teeh. in
Blacksbuqg, Va. This relief applies to the vicfirns, theirfarnilies, emerg€ncy responders
and university students and employees.
.Taxes are the last thlng the Virginia Tech famlly shouu be urbrled about d trls tirne,"
IRS Cornmissioner Nlaic W. Everson said. "Our hearts go ort to the people aftcted by
rhis raglc eveff."
F .. , .. 1 . 'i ": ! i-'l)"]
ThereliofannouncedtodayallowstaxPayersaffectedbytheeventsatVirs!n]qTechto
] have until ocL 15, 2007, to file and rnake payrrents associated with their 2o0o
I.
3 individual tax retums due April 17. No filing dnd payment penaltieswill be due for those
who qualtfy forthis extensidn as long as the returns are frled and paynen$ are made by
OcL 15,2007.
F
ln order to olaim this relief, taxpayers need to sall the IRS at 1-E66-562-5227 and
identify tftamselves to the IRS before they fite and or make palrnent'
'':
F Please not€ that taxpsyers with questlons nol retated to the Vlrgtnb te,cn *ituatidh
should visit lRS.Sov or contacf the regular IRS loll-free number at 1 -800-829^1040, '
'''4?/..''--Fi.f'.'
ultL
///e /1
t
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/ '-7
r
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Il
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?.
t
o4- r6-o7 sB:5I TO: CONGRESSMAN RICK BOUCIiER FROM :604 916 3Fzll P82
r
Page I of2
Dcte: Wed,20 Jun 2OO7 l4:46t25 -0400

From; Jerry Niles <niles@vt.edu>
Subject: Fwd: Re: Presentotion to the Review Ponelot 6MU
To: Emily Oliver <emilyo@vt.edu
X-Moiler: QUALCOMM Windows Eudoro Version 7.1.0.9
X-Junkmoif -Stotus: score=lO /5O, host=steiner.cc.vt.edu
X-Junkmoil-5D-Row: score:unknown,
ref id=str=0001.0A090205.46797604.0029:SCFEO16202,ss=l,f gs=O, ip=198.82.161.56,
so:2006-09-22 03:48t54, dmn=5.2.721/ 2006-09 -27
Original-reci pientz rf c8?2; emilyo@vt.edu
Dote: Wed,20 Jun ?O0714:24:18 -0400

To: "McCoy, Lenwood" <mccoy@vt.edo
From: Jerry Niles <niles@vt.edu>
Subject: Re: Presentation to the Review Ponel ot 6MU
3
Lenwood,
3
I think if went os well os could expected.ft wos hord becouse the fomilie s we?ethere ond
they were not hoppy. In my view, Chris Flynn did o porticulorly good job ond the panel wos
F impressed with his responsiveness. I con tell you, hod you not held your ground on whot we
were going to do it would hove 6een a disoster. Chris's piece wos essentiol to whct Kerry
ond f did. If Chris wosn't there f would not have been oble to poss off question on mentol
heofth to him and they would hove been very dissotisf ied. As it was, they kept trying to osk
me guestion for which f hod no knowledge but I did the best I could.
Emily sent my expenses over to Kim yesterdoy. All orrongements for me went smoothly,
thonks.
I wif l moke sure you hove the moteriols T gave them os well os my powerpoint. t:.
Hope you got some peoce while you were awoy.
Jerry
At 01:43 PM 6/20/2OO7,you wrote:

First, did everything go well....ond do we need to reimburse you for ony exPenses....or hove
you token csre of thot olreody?
Second, could you pleose send me a coPy of your presentotion . We are tying to keep copies
of oll materiols given to the Pcnel, especiolly onything provided to them in open session.
fi le ://C :\DOCUME- 1 \EMILYO- I \LOCALS- I \Temp\eud8.htnt 6t2rD007

From: Facul$/Staff Assessment Research lvtcsr@vt edu]
Sent: Friday, July 06, 2007 4:31 PM
To: Evans, Susan
Subject: Virginia Tech Needs Your HelP
Dear colleague:
rn two daysl you will receive an email invitation to participate in an important surwey of
the emotional effects of the tragic April L6 events at Virginia Tech on students, staff,
and faculty. We are writing to urge you !.o participate in this important survey' Summary
survey t..,rlt" will be used to, hefp guide service plans at Virginia Tech to target the
need.s of students, staff, and faculty; to support an application for government
"o,-,n"1Iitrgassistance to expand counseling services at Virginia Tech for students, staff,
financial
and faculty; and for data analysis/use by oEher Virginia Tech researchers in separate
studies.
A high survey participation rate j-s necessary to provide accurate information to support
these efforts. It is consequently very important that rlre are able to obtain information on
your reactions. we need to hear from people who were not emocionally affected by the
tragedy, just as much as from those who were, in order to make aure ehe survey resultss are
unbiased.
participation in this study is completsely voluntary, and you are not obligated in any way
to partlcipate. We believe, though, tshat the information you provide will benefit the
greaEer Virginia Tech community .
iou should know that Ehe survey takes roughly 20 minutses to complete. IL is being
administered by the Virginia Tech Centser for Survey Research. Professor Russefl Jones of
the VT psychology DepartmenE and Professor Michael Hughes of the VT Sociology Department
are in chlrge oi th" survey in colfaboration witsh researchers from Duke universily,
Harvard University, and UCI-,A. None of these individuals wj.Il know the identity of the
people who complete and submit the surveys, aB the Survey Center will remove identifying
information from records before they are made awailable for analysis.
please help us, and your peers and colleagues in the \{f communiEy, by participating in the
survey when it arrives in your email two days from now.
Russell T. .fones Michael Hughes
Department of PsychoJ-ogy Department of Sociology
\/.irîni. Ta^h Virginj.a Tech
, ri##;,,
Oftlce of the President
.,;VirginiaTech 210 BuriLss Hall (0131i
Bl8c,ksairri .'r:cirlia 24061
Office Piror r:: :1:i0l23'1-6231 iax: 5.1C,'23i .*?65
June 29, 2007
Col. Gerald Massengill, Chairman

Vlrginia Tech Review Panel
c/o TriData Corporation
1000 Wilson Bouievard, 30tn Floor
Arlington, VA222Ag
Dear Col. Massengill:
Enclosed are materiais requested through the Panel's counsel, Amy Sabrin, at
Skadden, Arps, Slate, Meagher & Flom LLP.
Also enclosed is a copy of the memorandum I received from the universi$'s legal
counsel, Kay Heidbreder. The records we are releasing and the confldentiality
requirements are detaiied in Ms. Heidbreder's memorandum.
Piease coniact me if aciditional infomaiion is needed.
niversity Liaison
Enclosures
cc: Charles W. Steger, Presicient

Kay Heidbreder, University Legal Counsel
Invent the Future

VIRGIN:A POLYTECF{NIC INSTTTUIE AND SiATE UNIV6R$ITY
A, equa: oppor!untly, rfti.ma va actlon;4ttitut;on
Universit-v Legat Counsel
ffiIVirg"iniaTech 3?; Surruss Hall {01211

BiaiKsorrg Vfrornia 24C61
51! 23 i-6233 Fax: 540831-61:4
MEIIORANDUI/I
TC: Lenwood McCoy

)
FR0M: Kay Heidbreder \r'
RE; Seung-Hui Cho Recorcis
DATi: June 29, 2007
ln accorcjance with :ne recorcis request made by Amy Sabii;:, ccitnse| io ihe
Massengiil Panel, I am enciasing the atiacned cjocument:. Any records whi:h were
previously produced for the Panel have no: been duplicaied. Pisase note also that
some categories of requested records cio not exist, such as fo;'mal care tearn recor0s,
As you are aware, Virginia Tech is an educational instiiution subleci to '.he

rnandates of 20 U.S.C.A. 12379, more commonly known as the Famity icjucatior: and
Privacy Rignt! Aci. {"FERPA"1. FiP.PA mandates'rhar student records are subjeci to
protection fram djsclosure to third Darties. Oni.y under the extraordinary
circumstances piesentec in tnis case wouid Virginia Tech censicjer rei.easlng io a :hird
party ihe tyce cf i-ecords ai issue. I am unaware of any siniLar cjisclosure by Virginia
iech. in ihe maiter ai hand, howevei', Virginia Tecir nas received a reiease for
meciicat recorCs from &t:. Cho's falhei", and it has received an Executive Order from
Governor lGine o:r:[ini;rg the Panei's purgcs€ ani au:ncr;ly tc re:eive tnese re:orcs.
For these r.asons, Virginia Tech has authorized me to take tne exlraorcjinary srep of
forwarcjing thrcugh ycu ihe enclosed re:orC:.
!i
is Virgjnia Tech's view lha! ihe confidentiatity requ'irernents imposed by
FERPA wjtt pass to the turassengilt Panei. This ciisci.osure of reco;'ds is n'ade with the
expesiatjon ihat ihe Panel woui.C prorect the records frcm furtirer cjisclosure as
req'rired by 20 U.5.C.A. 17379.
lf you have any questions, please do not hesitate io contact me.
KH / pas
fnciosures
cc: Dr. Chartes W. Steeer
' lnvent tho Future

!ia3:! i. ?0,'-:i.tii ti,a tl,i " ,t:: ;.;..
i,'.
"--ta. c2tatt!:::: n':ri,':ei/!'a, ii:: 1,,
UiiuGft-l"s"t counsel
$VirginiaTecJr 327 Burruss Hall (0121 )
540| 231 4293 F ax: 540 123 I -U7 4
MEMORANDUM
Lenwood McCoy
)
FROM: Kay Heidbrea", {
Seung-Hui Cho Records
DATE: June 29, 2007
In accordance with the records request made by Amy Sabrin, counsel to the
Massengitl Pane[, I am enclosing the attached documents. Any records which were
previously produced for the Panel have not been dupticated. Please note atso that
some categories of requested records do not exist, such as formal care team records.
are aware, Virginia Tech is an educational institution subject to the

As you
mandates of 20 U.S.C.A. 12329, more commonty known as the Famity Education and
Privacy Rights Act ('FERPA'). FERPA mandates that student records are subject to
protection from disctosure to third parties. Only under the extraordinary
circumstances presented in this case woutd Virginia Tech consider releasing to a third
party the type of records at issue. I am unaware of any simitar disclosure by Virginia
Tech. In the matter at hand, however, Virginia Tech has received a retease for
medical records from Mr. Cho's father, and it has received an Executive Order from
Governor Kaine outtining the Panet's purpose and authority to receive these records.
For these reasons, Virginia Tech has authorized me to take the extraordinary step of
fonrarding through you the enctosed records.
It is Virginia Tech's view that the confidentiatity requirements imposed by

FERPA witl pass to the Massengitt Panet. This disctosure of records is made with the
expectation that the Panel woutd protect the records from further disclosure as
required by 20 U.S.C. A. 12329.
lf you have any questions, please do not hesitate to contact me.
KH/pas
Enctosures
cc: Dr. Chartes W. Steger
lnvent the F utu re

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY
An equal opportunity, aflirnative action institution
r'n ;,i*j,'ithr4(rlriF{r-iar$ e,;.

From: McCoy, Lenwood
Sent: Monday, June 25, 2007 2:01 PM
To: Jones, Russell
Subject: RE: Plans for the Soecial lssue
f have reviewed the draft of your proposed special issue of the journal,
Traumatology. I believe the focus and scope of the lssue are in keeping
with the general- guidelines we are following wlth regard Eo publications
about the tragedy. I woutd urge the contributors to read the memo that I
shared with you from Larry Hincker and to be careful- not :o lmply changes
the university may or may not make as result of the numerous reviews
currently underway. We don't yet know the outcomes of those reviews, so in
the "lessons learned" section, we need to l-irnit the comments to issues
relating to the faculty member's point of view and not imply any changes at
the university level.
Thank you for sharlng the draft and please contact me if I can be of
further assistance.
-----Ari rli nr'l Maq<.arra-----
From: Russell- T. Jones Imailto: rtj onesGvt . edu]
Sent: Monday, June 25, 2007 7:43 PM
.Fn.
fv. Mnl,-
rrvvvl' nrr T anr.ra'n6l
Srrhipr-t: Fwd: Plans fof the Sneni al Tssu.g
Mr. McCoy,
Hcrc iq the rtr.flrest. Let me know what vou think.

Russell
)Date: Wed, 30 May 200'7 12:18:15 -0400

>From: Charles Figley PhD <charlesfigley@earthlink.net)
er-t: Pl:ns f nr thc Sner-i al Tssue
>Snl-ri
>X-Originating-IP : 208. 54. 94.29
)To: "RusseII T. Jones" <rtjonesGvt.edu)
>Cc: CharLes Figley PhD <charlesfigley@earthlink.net>
>RepIy-to: charlesfigleyGearthlink. net
>X-Mailer: Earthl,ink MailBox 2005.3.14.0 (Windows)
)DomainKey-Signature: a:rsa-sha1; q:dns; c=nofws; s=dk2005032"7 ;
) d:earthlink. net;
> b=Y8 +o 9 Zu geg0HdRerQEa 0HwvE 67 4 gYT JUEgnwmx FLbQuNI6wm0 6 3X+EcwYaa07 nkL;
)h=Recei-ved:Message-ID:X-Prtority:Rep1y-To:X-Mailer:From:To:Cc:Subject:D
>aEe : MIME-Ve rs ion: Content -Type : X-ELNK-Trace : X-Or iginat ing- I P,'
)X-ELNK-Trace:
>db9e590e594f628991eff18'122bad33974bf435c0eb9d47850a04f4c739a9e72d303e4b
>28 a9 64 eb8 d3 5d0b3 6 9e4 f cb5 1 3 5 0badd9babT 2 f 9c 3 5 Obadd9babT 2 f 9c
1
:r4*.. +$1hrtl&ri*,+'i'*.t #:i: ! li,,ii:

>X-Junkmail-Status: score:10/50, host:dagger. cc.vt. edu
')X-Jun kmai 1- S D-Raw: score:unknown,
)refi-d-str=0001. 0A090206. 4 65DA3D4 . 004D: SCGT85284 9, ss=1, fgs=O,

>ip=209.86.89.69,
> so=2006-09-22 03:48:54, dmn=5.2.12I/20A6-09-2'7
>Original-recipient t rfc822; rtjonesGvt. edu
)Hi RusseIl,
)Let me know what you think of the attached plans. As you see, this is
)extremely time-sensitive in that we are shooting for a December 07
>publication date.
)Best,
)Charles
>Prof. Charles R. Figley, Ph.D., Editor of Traumatology:

>http: / /tnt. sagepub .com/
>Fulbright Fellow and Professor, Fl-orida State University Traumatology
>fnstitute Director, Tallahassee, FL 32306-2570 Email: CFiqleyGFSU.Edu
)Web:
>http : / /mailer. f su. edu,/-cf igley/
)Phone: 850-644-9598 Fax: 800-889-0168
)Primum Non Nocere
>This e-mail is confidentiaL and intended for the addressee only. If you
)received this e-mail by mistake, please return to the sender and
)discard immediately afterwards. Thank you.
> > From: Charles Figley PhD <charlesfigleyGearthlink.net>

> > To: Russell T. Jones (rtjones8vt.edu>
) > Cc: Charles Figley <charl-esfigleyGearthlrnk.net)
> > Date: 5/30/2007 8:51:39 AM
) > Subject: Re: Charles Figley here
) > Great!!
> > I am in Atlanta on my way to U of Penn to deliver a lecture so i
> > will respond in greater detail later.
> > The next step is for me to send you a description of the issue and
> > begin
>to
) ) recrui-t and get cornmitments from your colleagues there at VT. f am
> > open to others contributing but I am especially interested in the
> > i-ssue being the voices of VT faculty who were are there now. In
> > addition to being good for Ehem, your,/their perspective has a good
) ) chance of being timel-ess, timely, and extraordi-nary.
> > I will get back ro you when i get into Phi11y.
t > > Warmest regards,
) > Charles
>>
> > http / /tmt. sagepub. com/
:,
> > Fulbright FeIlow and Professor, Florida State University
2
:!&Ut,ir,.{!dEdt!tti:'il,:t', .' ,#ifrhr, ilru,Jru

> > Traumatology Institute Director, Tallahassee, FL 32306-2570 Emait:
. > > CFigJ-eyGFSU. Edu Web:
> > http:. / /mailer. fsu. edu/-ctigley/
> ) Phone: 850-644-9598 Fax: 800-889-0168 Primum Non Nocere This e-mail
) > is confidenti-al and intended for the addressee on1y. If you received
> > this e-nail by mistake, please return to the sender and dlscard
> > immediately afterwards. Thank
>you.
How should we proceed?
0922.
>>you
i_-J,i*1i!l."i; i6il&a{.ra,lniDhir& ..atl"'!:i'lj]rn'lY'j:

Russell T. Jones. Ph.D.
Prnf oqqcrr nf D<rrnl"ra l arrrr;
Department of Psychology
137 Williams Ha11
\/i ra'i ni: Tar.h llni rrar<i f rr
Rl :r-kqhrrrn. \/i rai nia 24060
http : / /www. firetrauma. com
,rrltrr*, i.4r.r**tit*iir , ;:,:i, r'jin ,ri . ,'-^..,,.t.'r*ffi

FIRSTDRAFT OF TIIE PROPOSAL
The 2007 Virginia Tech Shootings: Identification and Application of Lessons Learned
Special Issue of the Journal, Traumatolory
Special Issue Editor: Russell T. Jones, Ph.D., Virginia Tech Professor of Psychology
Focus and Scope: The focus ofthis special issue is on how key Virginia Tech faculty from a
variety ofdisciplines experienced, responded to, and consider -personally and professionally-
the horrific and tragic event on their campus and its aftermath. The key faculty members are
those who assumed important roles in the wake of the shootings or due to their area of expertise,
place them in a useful position to critically assess the event.
Each author will address at least three question associated with the tragedy:
l.What did you see and experience - both personally and professionally?
2.What did you do in your role as a faculty member and inclufud but went beyond your
I 3.
typical role?
What sre the lessons learned from this tragedy, with special reference to your feld
and area of expertise?
-
Organizational Structure: The special issue will be assembled quickly and published as soon as
possible, perhaps as early as December of 2007. Like other issues, the Journal editorial staffwill
oversee submissions, reviewer assignments, and the blind (to authorship) review process through
the Sage Publications' Scholar One web site for the Joumal.
Once reviews are completed the Journal Editorial Office will work closely with the Special Issue
Editor to formulate a decision for each issue, based on the reviews. The Special Issue Editor,
after compiling the final set of articles, will write the issue editorial that will be the lead article in
the issue. There are tentative plans to publish the special issue as a stand alone book. .
Production Plans: The tentative schedule for producing the special issue is as follows:
l. June l0: Identification and invitation ofthe possible contributors to the Special Issue.
2. June2}: The 2-page summary and outline of the anicle is due from the possible
contributors
3. July l0: First draft ofthe article is due
4. July 30: Final draft of the article is due and submitted to reviewers for a special,
expedited review process
5. August l5: Special Issue Editor completes and sends decision letters to all contributors
providing guidelines for the final version ofthe articles
6. September l: Special Issue goes into production
7. December l: Special Issue is published by Sage Publications, followed by the book
version later in the month.
Contact Information:
F Special Issue Editor: Russell T. Jones, Ph.D., Email: Phone:
"ry
Traumatology Editor-in-Chief: Charles R. Figley, Ph.D.' Email:
C i:i gleyt@IiSLi.ljdu, Phone: 850-644-9598
Traumatology Assistant Editor: Patricia L. Johnson, Ph.D., Email:
nliohnson-traumatologryiS)earthlink.net, Phone: 850 656-7 158
Joumal Web Address: lrttn://tmt.sagepub.com/
Dear Friends,
Many of you have asked me abol1 when, if, and in what ways you can interact with the media in
light ofthe April 16 tragedy. Irrespective ofthe intense interest in and even before the event,
many ofyou have engaged the medi4 particularly professional association newsletters or "trade"
media focwed on our respective disciplines. For example, whor attending or presenting at
professional conferences, you may be the informal subject because events are normally attended
by various forms of working joumalists. I don't think it's feasible or desirable to completely
avoid normal disciplinary interactions.
Still, there are some caveats. Focus on what you know and what you do. Speak about:
o How we helped the community cope with our extraordinary losses,

o About the tremendous aid effbrts from organizations around the state and country,
. About our Hokie Spirit and sense of family,
o About the ongoing moral support from alumni and tre public,
r About the tremendous poise and character of our students, a
r About our institution's already stong academic reputation,
o About your own responsibilities,
r About existing policy and procedures
. and the list goes on;
Given that many ofthe issues surrounding this incident are being evatuated by botr our internal
work-groups and the govemor's review panel, it would not be productive to address those items
that are being analyzed. Here are some areas that I recommend you steer clear of until after the
university has completed its analysis:
o The shooter's mental health record

. The shooter's interaction with the mental health svstem
r The shooter's interaction with the faculty
o Potential outcomes of our intemal reviews and the Massengill Panel investigation
r The university's campus wide communications
r Screening students for mental health problems
r Should university counseling centers take on larger roles? Should university counseling
centers take on smaller roles?
o Should privacy laws be loosened..eg. FERPA and HIPAA?
o Should universities have instant communications svstems that can reach students
anywhere anytime?
Many of the issues in which both the media and our colleagues are interested center around
"lessons learned." We are committed to identirying those lessons, both for our benefit and for the
benefit of the entire higher education community. Since thattopic is stillthe subject ofboth our
internal reviews and the Massengill Panel, it would be premature and inappropriate to comment
or speculate on any ofthose issues right now. You can deflect such questions by saying, "That's
an important issue and one of the things we hope to better understand from the ongoing reviews."
Finally, as always, do not feel obliged to speak to media on this topic at all, either those from our
professional disciplines or the general working press.
Sincerelv.
Larry Hincker
Associate Vice President for
,:!r",.1;, i, ...: - .,,, ,..,;i:,;;-r*.r,i, , ,,'-...,,",.,;il

k
From: Smoot, Ray
To: Hincker, Larry
Subject: Dorm Access
FYI
Larry, AJ is on the Hokie Passport card access system. One door is scheduled to open
?.?n.m :1| arharc ^pen at 10:ooam.
Those doors were locked when the incident took place. Of course someone could always
following another person into the building or go in when someone leaves.
Jean
*..'..,'::n ., ,:,ii;i--.. :. .
t"t"rfl^:
t McGoy, Lenwood
Charles Fig ley PhD [charlesfi gley@earthlink. net]

v{t
From: \'"
Sent: Sunday, July 01, 2007 12:54 PM
To: E S Geller
Cc: Charles Figley; Kat Figley; Jones, Russell; McCoy, Lenwood
Subject: Re: Special lssue contribution
lmportance: High
Attachments: Guidelines2Authors. pdf; Speciallssue4W. pdf
Hi Scott.
We are now at a point of soliciting abstracts for the Special lssue. You asked about if your ". . . paper address
intervention possibilities, or just discuss the event and the campus reactions, leaving intervention discussion to
others or for follow-up articles? This gets back to an initial question....How many words? We are interested in
these issues but also your own personal reactions, since this is one of the first joumal articles on the topic. The
word count is not an issue at this point.
Here is the first draft of the letter, link to the web site, and the attachments. For those who respond and appear to
have a viable chance for contributing, we send them to a google group on the special issue. Let me know if you
have any suggestions the letter or the rest. You are don't
922D East Lafayette Street, Tallahassee, FL 32301 + 850.656-7158 + Email: Traumatology@Earthlink.net
The Virginia Tech community and far beyond were shocked by the April 16ft tagedy. This Journal's
intemational editorial board believes that the entire world, particularly the academic community would
benefit from a special issue ofthe Journal that focus attention on this catastrophe as quickly as possible.
The Journal is a peer-reviewed, international Joumal published by Sage Publications for the Green Cross
Academy of Traumatolo gy.
A common question for academics is: What if it happens here? I (Charles) approached long-time friend
and colleague (Russell) to pull together a special issue (SI) ofthis Journal focusing on what faculty,
graduate students, and staffmembers (not the university) have learned so far from this tragic event and
its aftermath. We invite you to submit an article for the SI. We will make it as easy as possible for you
so that you can meet the deadline we have for publishing the SI before the end of 2007.
By the way, we have cleared this project with the University to publish this SI. We have checked, for
example, with Lenwood D. McCoy, the VT Associate VP for Special Initiatives, and received excellent
guidance that is incorporated in the attached guidelines for writing an article. We have also included a
one-page description of the special issue that includes our timetable.
If you are interested in contributing to this historic SI, please go to this web site:
http://www.surveymonkey.com/s.aspx?sm:uMzlvYS3ECzymeV32N4Sjg 3d-3d. We have established
this site to help get started in writing your article. Altematively, if you would be interested in serving as
an ad hoc reviewer for the Journal. let us know.
Best wishes,
7/2/2007
r;;l:!;lt;,,, r':ri.. '. .,rii,.,,.*id'ri,r"a'ilr,{r31'*". } rJ'. . {ii!,*ritrljrd1jd*.lAl
Page2 of3
Russell T. Jones, Ph.D., Professor of Psychology at Virginia Tech

Special Issue Co-Editor
Charles R. Figley, Ph.D., Professor and Director of the Traumatology Institute at Florida State
University
Special Issue Co-Editor and Editor of the Joumal
CC: Lenwood D. McCoy
,ad
Fulbrioht Fdlorv and Prcf€Esor, Flodda Shb University Traumatology InslitJts DirecloI,
Tallahassee, FL 3230G25/0 Email: CFr0lsvloFSU.Edu Web: htF://mailer.bu.edu/-cfiglE/
Phone: 850-6449598 Far 800'C890168
Primum Non Nocere
This Fmail is confidential and intended br he addressee only. lf you rcceived this *mdby mistake,
please retum to the send€r and discard immediately aftenvards. Thank you.
--- Original Message

--
From: E S Geller
To: qhedesflgley@eadbBne!
Sent 5/30/2007 11:08:12 AM
Subject Re: Special lssue contribution
Hi Charles
Of course I am interested in contributing to your special issue. I could write an essay on what I observed
and implications. ls this what you would want? Have many words and what is your deadline? | could put
something together rather quickly, since I have been thinking and speaking about this event almost every
day sin'ce April 16th. Then from your and others feedback, I would revise and refine.
Thanks for the opportunig, and most importantly for getting reactions to this tragedy in the literature. We
need to have continual conversation about this event and its implications. lt could have happened at any
university, and will happen again without prevention intervention.....but what kind of intervention is
feasible? Should my paper address intervention possibilities, or just discuss the event and the campus
reactions, leaving intervention discussion to others or for follow-up articles? This gets back to an initial
question....How many words?
Best wishes
Scott
E. Scott Geller, Ph.D.

Professor and Director
Center for Applied Behavior Systems
esgeller@vt,edu
Original Message ---

-From: Charles Figley PhD
To: esgeller@vt.edu
Cc: Bruce Thver
Subject: Special lssue contribution
Hi Scott.
7/2/2007
Pase 3 of 3
Chatting wittr Bruce fiyer psterday about my commissioning a special issue on he W shootngs and he menlioned you and
your work. Would you be interested in contributing an article focusing on what you observed and he lessons leamed from the
perspective of your area of specialization, work safety?
Lel me know.
Thanks.
Charles
Prof. Charles R. Figley, Ph.o., Editor of Traunatology: h$;//tnt.sageoub.mfi/

Fulbright Fellow and Messor, Florida StsG Unive{slv T|aurnahlogy Inslitute Dirsctor,
Tallahassee, FL 32306.2570 Email: CFhler@FSU.Edu Web:
Phone: 650-6449598 Fax E0SE890168
Primum Non Nocere
he addressee only. lf you rec€iv€d his
This emajl is confidenlial and inbnded for *mril by mishke,
please retum to the sender and discard immediately after\t{ards. Thank you.
7t2t2007
.,' ,.i,. r. ,. . :,,,.j+ .i;.ii!,,?. i :, .,.:.;:'c,:4
Special Issue http://www.surveymonkey.com/s.aspx?sm :uMzIvYS3 ECzymeV32..
Exit this survey >>
Special Issue
This page acquires a brief, first draft description of your afticle for the Special
Issue
1.WhatisyourpositionatVirginiaTech?',si$rt,'n,d4t!tr"'4ifirqiJ|l|.'{1,i'.{ib'9:l'.',i4J.{lldl''l,i*.l',,:j*.id|'i},A|.i
2. Please provide a brtef title for your article. You can always change it later, of
course.
3. Please provide a first draft of the abstract of your afticle. You can always
change it later.
I of2 71212007 l0:08 AM
2 of2 7/2/2007 l0:08 AM

Special Issue http://www. surveymonkey.com/s.aspx?sm=uMzlvYS3 ECrymeV3 2..
4. Please name one thing that stands out the most ffor you as you think about
the 15th and the aftermath.
5. Please describe one or two lessons that you have learned from this tragedy,
with special reference to your field and area of expertise.
Next 7>
"
tr
2 of2 '7/2DOO7 l0:08 AM

.,,d&
p
Manuscript Submission Guidelines for Authors
Aim and Scope of Traumatology
Traumatologt welcomes submissions of originat articles that focus on innovations in

understanding and helping the traumatized. The Journal intends to bring fresh new ideas about
the challenges and the opportunities of saumatic events for individuals, groups, families,
communities, and cultures. Submissions may be in the form of research reports, reports from the
field, and innovations in assessment, treatment, or prevention. Reviews of various media are by
invitation only. All submissions are peer reviewed under the authority of the Editorial Board.
General Instructions
All submissions should be sent to Charles R. Figley, the Editor, electronically:

charlesfigley@earthlink.net. No submissions are accepted by mail or fax. Please prepare
manuscripts using the style and standards outlined in the Publication Manual of the American
P sychological Assoc iat ion (APA), 5th edition.
Title Page
The title should be brief and meaningful. The authors' first and last names and afliliations should
follow the title. The corresponding author should list his or her institutional affrliation, current
address, contact information including telephone number, fax number, and if the manuscript was
orally presented at a meeting, the name of the organization, place, and date it was read. Each
additional author should supply email or phone number.
Abstract
An abstract ofapproximately 125 words should be provided on a separate sheet ofpaper. This
abstract should be factual and should present the reason for the study, the main findings, and the
principal conclusions. The abstract should be followed by 6 to 8 key words relating to the article.
Text
Pages should be numbered consecutively. All abbreviations should be spelled out at first
mention. Subheads should be inserted at suitable levels. Style should conform to that adopted by
the American Psychological Association.
Artwork Submissions
T
Artwork includes charts and graphs, maps, photographs, line arq and tables with 17 or more
columns. For electronic art acceptable file formats include the following: TIFF, EPS, JPEG, and
PDF. Microsoft application files are acceptable for vector art (line art). For all scanned images
line art (black and white) images should be scanned as a bitmap at 900ppi and photos should be
scanned as grayscale or CMYK at 300ppi.
Permissions
Submit with the manuscript written permissions to use nonoriginal materials (quotations of over
100 words in length, or any table or figure), from both the author and publisher ofthe original.
Credit the source in the text or as a footnote in a figure legend. Any photographs of identifiable
persons should be accompanied by signed releases that show informed consent.
References
Authors are responsible for correctness and completeness ofreferences. References should be
typed double-spaced on a separate sheet ofpaper. They must be listed sequentially in
alphabetical order according to the last name ofthe first author. References should not include
any unpublished observations or personal communications. Refer€nces should be fyped in the
style adopted by the American Psychological Association.
Copyright
A transfer ofcopyright agreement will be sent to the conesponding author. A completed transfer
ofcopyright agreement signed by all authors must be returned prior to article publication.
Conflict oflnterest
Authors are requested to disclose any commercial or financial association that might pose a
conflict of interest in connection with their submitted article. All funding sources supporting the
work should be acknowledged on the title page. Questions regarding conflict of interest should
be directed to the Editor, Charles R. Figley at charlesfigley@earthlink.net.
This is an invitation to submit an article to a well-established, international, refereed joumal,

Traumatology, published by Sage Publications. Attached are two items. One is the description of
the Special Issue to which we would like you to contribute an article, The other is guidelines for
preparing your manuscript.
Author Instructions for the Speclal fssue, the 2007 Virginla Tech Shootings: Identtfrcation
and Applicotion of Lessons Learned
First, let us know that you plan to write an article by going to this web page and taking a few
minutes to supply some basic information. This will help us understand the approach you might
be taking in your paper. Go to
ht!p:l/lvww.surveymonke y.conr/s.aspx'lsm=uMziv YS3BCzvnrcVSlN4Sj rr_3d_fu[.
.- l'1.:ib;;is?Nd!i.Jl4$],1i/dliu.ti;.:a*i,kdai.,! ,ti-,;.j;.,.l*-r,1lr
Write your article from the point of view of a member of the VT community. Also, consider
drawing from your area ofexpertise, ifit at all relates to the tragedy. As noted in the one-page
description ofthe Special issue: Each author will address at least three question associated with
the tragedy:
L What did you see and experience- both personally and professionally?
2. What did you do in your role as afaculty menber and included but went beyond your
typical role?
3. What are the lessons learned from this tragedy, with special reference to your field
So, focus on what you know and what you do and avoid even the appearance of representing the
official position of the University or its units. The University is especially interested in members
of the community making the point about:
l. How we helped the community cope with our extraordinary losses,
2. The tremendous aid efforts from organizations around the state and country,
3. The Hokie Spirit and sense of family,
4. The ongoing moral support from alumni and the public,
5. The tremendous poise and character of our students
6. The institution's already strong academic reputation,
7. Your own responsibilities
On the other hand, the university is concemed about the on-going investigations and litigation
liabilities and hopes that you might consider avoiding the following topics until after the
university has completed its analysis:
l. The shooter's mental health record
2. The shooter's interaction with the mental health system
3. The shooter's interaction with the faculty
I 4. Potential outcomes of our internal reviews and the Massengill Panel investigation
5. The university's campus wide communications
6. Screening students for mental health problems
il 7. Should university counseling centers take on larger roles? Should university
counseling centers take on smaller roles?
8. Should privacy laws be loosened (eg. FERPA and HIPAAX
9. Should universities have instant communications systems that can reach students
anywhere anytime?
10. Lessons leamed from regarding the above 9 issues, prior to the University's internal
reviews and the Massengill Panel.
Regarding these matters, University counsel believes that it would be premature and
inappropriate to comment or speculate on any of these until these reviews are completed.
b
Ifyou have any questions or need any assistance at all, please contact one of the co-editors ofthe
Special Issue: Russell Jones, Email: rtjones@vt.edu Phone: 540 231 5934 or Charles R. Figley,
Ph.D., Email : q ejglc:(lfSllEds, Phone: 8 5 0-644-95 98.
;r'!,
The 2007 Virginia Tech Shootings: Identification and Application of Lessons Learned
Special Issue of the International Journal, Traumatology
Special Issue Co-Editors: Russell T. Jones, Ph.D., Virginia Tech Professor of Psychology and
Charles R. Figley, Ph.D., Florida State University Traumatology Institute
Focus and Scope: The focus ofthis special issue is on how key Virginia Tech faculty from a
variety ofdisciplines experienced, responded to, and consider -personally and professionally-
the honific and tragic event on their campus and its aftermath. The key faculty members are
l those who assumed important roles in the wake of the shootings or due to their area of expertise,
place them in a useful position to critically assess the event.
Each author will address at least three question associated with the tragedy:
I.
Wat did you see and experience - both personally and professionally?
2.
Ithat did you do in your role as a faculty member and included but went beyond your
- typical role?
3. What are the lessons learnedfrom this tragedy, with special reference to yourfield
Organizational Structure: The special issue will be assembled quickly and published as soon as
possible, perhaps as early as December of 2007. Like other issues, the Journal editorial staffwill
oversee submissions, reviewer assignments, and the blind (to authorship) review process through
the Sage Publications' Scholar One web site for the Journal. Once reviews are completed the
Joumal Editorial Office will work closely with the Special Issue Editors to formulate a decision
for each submission, based on the reviews. The Special Issue Editors, after the final set of
articles is determined, will write the issue editorial that will be the lead article in the issue. There
are tentative plans to publish the special issue as a stand alone book.
i
Production Plans: The tentative schedule for producing the special issue is as follows:
l.
June 30: Identification and invitation ofthe possible conffibutors to the Special Issue.
2. July l0: The 2-page summary and outline of the article is due from the possible
contributors or complete brief questionnaire at
http://ww*'.surveymonke)'.comi f@gj! 3d
3. July 30: First draft ofthe article is due and feedback is sent by August 4
4. August l0: Final draft of the article is due and submitted to reviewers for a special,
expedited review process
5. August 30: Special Issue Editors completes and sends decision letters to all contributors
providing guidelines for the final version ofthe articles
6. September 10: Special Issue goes into production
7. December 1: Special Issue is published by Sage Publications.
Contact Information:
Special Issue Co-Editors: Russell T. Jones, Ph.D., Email: rljoncsiil-lvr.cdu. Phone: 540 231 5934
or Charles R. Figley, Ph.D., Email: CFiglc:',191'Stj.Udu, Phone: 850-644-9598.
Joumal Web Address: httn:l/tmt.sagcpub.comi Editorial Office: 850 656-7158 (Dr. Johnson)
,rah"--,,-."'!-*!f&LLrae"-ieai. ;
Re: Photos Page 1 of 1
McCoy, Lenwood
From: Schaenman, Phil[PSchaenman@sysplan.com]

Sent: Friday, June 22, 2007 1 1 :1 9 AM
To: McCoy, Lenwood
Sublect: Re: Photos
Super
From: McCoy, Lenwood <mccoy@w. edu>
p To: Schaenman, Phil <PSchaenman@sysplan.com>
Sent: Fri Jun 22 10:03:56 2007
Subject: RE: Photos
According to Larry Hincker, the Roanoke Times has provided a "boat load" ofphotos. We are going to bum them on to a CD
and ship it to you. The files are probably too large to transmit electronically. I'm not sure what all is included, but I'll look
tlem over before sending them to ensure we have all the shots you would like. Expect the CD next week.
From: Schaenman, Phil [mailto:PSchaenman@svsplan.com]

Sent: Thursday, June 21, 2007 2:26 PM
To: McCoy, Lenwood
Subject: RE: Photos
We did find some good ones on t}re site but not all we need. Foryot to go over that with you.
Now that the classrooms have been opened up, do you have any of the classroom interiors and shots ofthe windows from
which students escaped that we could use? I have seen them in the media. Need to illustrate the confined space, nowhere-to -
hide nature of a classroom. Also the height of the windows above ground. (Like a picture of someone of average height
standing under one. Also would be good to have some pictures ofthe police cars at Norris Hall, ambulances helping people,
I wonder if Larry might be able to get some back from the media to use in the report, with credits if desired: Then there is the
need for pictures ofcho's guns, which the campus police probably have, and the picture of him wearing his paraphernalia
from his manifesto, perhaps without showing his face. the point would be to show the concealed nature ofthe weapons under
his coat and in his backpack--why no one would have noticed him waling across campus that way.
Thanks for asking.
Phil
From: McCoy, Lenwood tna4!.ojngsqy@ylqdul

Sent: Thursday, June 21, 2007 2:15 PM
To: Schaenman, Phil
Subject: Photos
Phil, I forgot to ask about the pictures that were sent to you. ls that all that you need?
F'
I
6t26t2007
r'!ar'-..,dlq, '.
Evans. Susan
From: Aaron Krowne [akrowne@br.endernet.org] on behalf of Aaron Krowne [akrowne@emory.edu]
Sent: Monday, April 16, 2OO7 10:26 PM
To: hincker@vt.edu
Subject: W gun policy
', fmagine if Etudents were armed", eh?
I've got a new one for you: "Imagine if only the insane studentE Ltere armed".
Oh vraits, you don't have to imagine that an)more.
2 students shot is a tragedy. 32 slaughtered on public property is a failure of official
pol icy.
this is what the governmen! finds preferable to decentralized power?
Sick.
Aaron Krowne
(A concerned alum)
a"aoa, fto"rr"
Head of Digital Library Researeh
Emory University ceneral I-,ibraries
President and Founder, PlanetMath. org
Office: 404 -712 -281-0
Cel1: 404-405-5755
akrowne@emory. edu
..{.isa;ra'n-' ri,i'!-; 11dnr+.

Re: CHL Statement Page I of I
Evans, Susan
From: 85xj6@dallasdrivers.org
Sent: TuesdaY, APril 17, 2007 2:06 AM
To: hincker@vt.edu
Subjecfi Re: CHL Statement
In lanuary, you made a statement saying that bannlng guns from the VT campus would make people visitlng the campus feel
safe. Do you still stand behind that statement after the events of today, or have you rethought your position?
7/t7/2007
Page 1 ofl
:!tt
From: Mondy, Bernadette

Sent: Tuesday, April 17,2007 5:40 PM
To: Strader, Cynthia
htto:/furunry.voutu be. comtuatch?v=sWD9tb9c6Ao
Let your friends know that you are ok and are safe after the shooting today at Virginia Tech. Pray for the
students who are injured and for the families of the students that were killed.
We are still looking for information on Brittany White and Ryan Donnelly. Please let me know if you
have any information on these people.
Elilta Habtu (Lilly) is in serious, but stable condition in Roanoke.
I have heard that Kevin Sterne is il stable condition
I have heard that Cali Cottrill is at home and safe
I have heard that Kristina Heeger is in critical condition but is expected to make it
Here is the list of the confirmed victims. Say a prayer for all of their famiiies.
Maxine Turner
Henry Lee
Matt LaPorte
Lauren McCain
Prof. Jamie Bishop
Prof. G.V. Loganathan
Juan Ortiz
Jarrett Lane
I
1t )
Ryan Clark
Leslie Sherman :&
a
Caitlin Hammaren A
-),\
Prof. Liviu Librescu
Prof. Kevin Granata
I
f 6x
Reema Samaha
Emily Hiischer
Joceiyne Couture-Nowak
Daniel Perez Cueva (J
cl
q }d
Ross Alameddine
Jerany Herbstritt
Daniei O'Neil
Mary ReaC
Nicoie White
.E nn Peterson
Mike Pohle
Page 1 of4
Evans, Susan
From: jingzhao[crystaljingz@hotmail.com]
Sent: Monday, December03, 2007 10:37AM
To: Hincker, Larry; Lancaster, Paul; Owczarski, Mark
Gc: winfieldliu@hotmail.com;Evans,Susan
Subject RE: Jing From Shanghai Media Group
Sure, I will work on the quesdon and try to send to you as soon as possible'
As for the interview, if fixed on Dec. 10, what time would be most convenient for you? or you prefer Dec. 11?
Best Regards,
Jing
Subject: RE: Jing From Shanghai Media Group

Date: Mon, 3 Dec 2007 10:32:49 -0500
From : hincker@exchange.vt.edu
To: crystaljingz@hotmail.com; dinosaur@vt.edu; maorczar@vt.edu
CC: winfieldliu@hotmail.com; sevansOT@vt.edu
lwill be available for a campus interview. Work w Susan Evans at 540 231 5396. We provided instructions in the
last email concerning filming on campus.
Yes, it would be helpful to receive questions in advance so that I can prepare.
Larry Hincker
Universi$ Relations
Virginia Tech
314 Bunuss Hall
540 231 5396
hincker@vt.edu
w\nqffiH"#
From: jing zhao [mailto:crystaljingz@hotmail.com]
Sent: Monday, December 03,2OO7 10:29 AM
To: Hincker, Larry; Lancaster, Paull Owczarski, Mark
Cq winfieldliu@hoUnail.com
Dear Larry Hincker,
Thanks for your kind email and all the information and assistance. I have fixed my trip, and will be in Blacksburg
r[' from Dec. 8 till Dec.11.
F
On Dec. 8 & 9, we will try to get the interviews arranged and prepare for the filming. And on Dec 10 & 11, we :
will start filming on c:rmpus. I know ifs a busy season with o<am starting from Dec. 7, and we do appreciate your
ft kind assistance. We would like to hear all your advice with regard to the filming on campus, as what we should
notice in advance, etc.
t2/4t2007
Page2 of 4
As for interviews, could we set up a brief interview with you or anyone you recommend with regard to the April 16
tragedy, mainlyiocusing on the recovery from the pains and how is it now, etc? Ifyou have any concerns over the
intJruiew, we could wo* ou! ! t all the quesitons and send to you for your comments in advance.
Thanks and Best Regards,

Zhao Jing

Date: Tue, 27 Nov 2007 16:23:32 -0500
To: crystaljingz@hotmail.com; dinosaur@vt'edu; maowczar@W.edu
Zhao Jing
Either I or Mark Owczarski will be your contact. Let me know when you plan to come.
I'm sorry, but access is not permitted in any of those buildings you reference. The memorial is outside so you will
have no problems filming there. Obviously, when you interview me, we can use my office or some other suitable
location
May I suggest that you review the campus maps to get a flavor of the layout on our website at
http://www.vt. edu^vhere_we_ar-e/campus_gUide/#campus
Best regards
Larry Hincker
Virginia Tech
314 Bunuss Hall
540 231 5396
hincker@vt.edu
From : jin g zhao [mailto:crystaljingz@hotma il.com]

Sent: Tuesday, November 27,2007 1:14 PM
To: Hincker, Larry; Lancaster, Paul; Owczarski, Mark
Cc: zhaojing@dragonW.cnl zhouweiO405@hotmail.com
SubjecH RE: ling From Shanghai Media Group
Dear Larry Hincker,
Many thanks for the quick reply. As for the interviews, I totally understand your short of time and manpower for
that. I will try myself to get contacts with the Asian students. Yes, we may need to speak with university staff and
hope to get your kind assistance.
With regard to the filming, as the story is about the April 16 tragedy, I think I shall need to film inside the building
besides the open areas. The report needs to re-visit the sad places, West Ambler Johnston Hall and the Norris Hall
classrooms, and the memorial site if ifs inside. Plus, I might need to get inside for the possible interviews filming'
r2t4t2007
Page 3 of4
Itsreally kind of pu for all the lnformatlon and assistance. @uld you klndly let me knovrr where I can go to for the
permission of filming inside? How complicated the application pr! ! ocedure will be?
And for the parking pass, shall I contact the visitor center in advance, or just need to 9o there on the visiting day?
I know it's the busy time and holidays 6oming soon, and many thanks for the kindness!
Best regards,
Zhao Jing
Subject: RE: Jing From Shanghai Media Group

Date: Tue, 27 Nov 2007 12:33:03 -0500
To: dinosaur@vt.edu; maowczar@vt.edu
CC: crystaljingz@hotmail.com
Zhao Jing,
Please let me know specifically what you would like to do.

I Are you looking to speak w students? \Mth Asian students? Because of the extraordinary media interest in our
camfrus since April i6, we do not have the manpower capacity to arrange or find students for you.
The university campus is public proper$ and you are free to roam on the skeets, sidewalks, and 'greens.' This
requires no p'ermission as tong as ybu ire ouiside. Filming inside buildings does require permission. We are not in
a position at this time to plovide much assistance in that regard.
Are you looking to speak w anyone from the university administration? lf you want to discuss media coverage, I am
the logical person and would be available for you.
You will need to get a parking pass from the universi$ visitor center on Southgate drive.
Larry Hincker
U niversity Relations
Virginia Tech
314 Bunuss Hall
540 231 5396
hincker@vt.edu
From: Paul Lancaster [mailto:dinosaur@vt.edu]

SenU Tuesday, November 27,2007 11:01 AM
To: hincker@W.edu; Owczarski, Mark
Cc: crystaljingz@hotmail.com
Subject: Fwd: Jing From Shanghai Media Group
Larry and Mark,
I am forwarding this request about "permission and assistance" regarding a broadcast media outlet coming
to campus. I think you guys have a better handle on the "do's and don't's".
F Thanks,
paul
;
12t4t2007
,:, , .;r ...
Page 4 of 4
Date: Tue, 27 Nov 2007 14:44:10 +0000
From: j ing zhao <crystalj ingz@holmail.com>

Subject: Jing From Shanghai Media Group
X-Originating-IP: [2 1 8.82.208.4]
To: dinosaur@vt.edu
X- Junkmail-Status: score= 1 0/5 0, host-vivi.cc.vt.edu
X-Junkmail-SD-Raw: score:unknown.
refid:sfi:0001.04090205.4 7 4C2D0E.}lF4,ss:1,fgs:0, io=65.54.246.78.
so:2007 -07 -31 I 8 :5 I :00, dmn:5.4.3 12007- I 0- I 9
X-Mirapoint-Loop-Id: d9 144d7 a6bbla020241 57 36fe 1 f5075e
Original -rec ip ient:. rfc822;dino saur@vt. edu
Dear Paul Lancaster,
This is Zhao Jing, a reporter from Shanghai Media Group, P.R.China. I found your contact
from the VT website Broadcast Media Support section.
We are planning to do a special W news report on the Virginia Tech School Shooting tragedy, which
will mainly focus on the media coverage of the tragedy during that time and the impacts on the Asian
community. Here I am writing to ask for your kind permission and assistance for the prcductions on
campus. The trip will be scheduled during the first two weeks of December and we hope we could get
the permission to get into the campus for some interviews and general production. The prcduction
period won't be longer than two days once we get everything well arranged.
&nbs! !p;
I know ifs the end of the fall semester and you must be quite busy, and ifs highly appreciated that
you take time to read my email and render your kind help.
Looking fonruard to hearing from you!
I Many thanks and Best Regards,
Sincerely,
Zhao Jing
Invite your mail contacts to join your friends list with Windows Live Spaces. It's easy! Try it!
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Explore the seven wonders of the world Learn mo|el
t21412007 - . ni{al$ite*44i;ei',n.,,,'"." i ,, rra$i:^!,idlÎtr'hiri**8tLhthffir*Ihai

ff,
Larry Hincker
Virglnia Tech
314 Burruss Half
Blacksburg, vA 2406L
540 23L 5396
hincker0vt. edu
From: Caro.lyn Rude [mailto: carolynr@vt . edu]
Sent: Friday, APril 20, 200-1 8:16 PM
To: hinckerGvt. edu
Subiect: statement for media?
Dear Larry,
Dear
I know the restrictions on comments to the press' but I have had multiPle
requests today to co(unent about what teachers do in cases where students
reveal problerns. I see an opportunity to convey a "partnership" message.
I've tried to be very general and not talk about Cho or any particular
facufty.
May I share this statenent in written form with media who inquire? or a
rnodified version that you might suggest?
I Students across the country sometimes reveal personal- troubfes in their

l| creative writj-ng courses. Like mernbers of the population as a whole'
students may be angry, victims of abuse, suicidal, or depressed. They may
appeal to their teachers directly for help or indirectly through their
writing. In creative work, it may be hard to determine the line between
imaginition and reality. Teachers are alert to the possibility of personal
probl.*" and risks for students as revealed in their writing. They work in
partnership with other units in the university-police, counseling centel,
deans-to find the besL ways to help the students who reveal problems. Often
they do more than "report. " For example, teachers may Offer to accompany a
depressed student to the counseling center. But we know our own linits as
teachers and are grateful for the expertise of counsefors, deans, and I
po.Iice. {
llrr-"*; I
Thanks,
Ca rol yn
Carolyn Rude
Professor and Chair
Department of English (0112)
\/i rai ni r Tanh
Blacksburg VA 2406).
540.231 .8456
FAX 540.23L. 30>z
Page I of I
Evans, Susan
From: Owczarski. Mark

Sent: Friday, August 10,2007 2:39 PM
To: Evans, Susan
Subject: FW: Va. Tech Monitoring-OBI1OD}O7 (12:30PM)
Attachments: VIRGINIATECH DAILY BROADCAST MONITORING 08 10 07 (1230PM).doc; VIRGINIA TECH DAILY
PRINT MONITORING 08 10 07 (1230PM).doc
Press conference
Mark Owczarski
Director of News & lnformation
Universig Relations
Virginia Tech
314 Bunuss Hall
5402315223
maowczar@rrt.edu
From: Huhman, Heather [mailto: Heather.Huhman@bm.com]

To: hincker@vt.edu; Clough, Christopher; Owczarski, Mark
Cc: Clark, Casey; Doyne, Karen; Grace, Neil; jay@jaypoole.coml Koops, Gary; Kozakos, Penny; Lamboley, Genny; Leveton-Psb,
Jay; Miller, Robert
Subject: Va. Tech Monitoring - 081L012O07 (12:30PM)
Team,
Attached are the 12:30 p.m. update reports.
Please note that the Associated Press has corrected its earlier story. Police have not said they think Cho rehearsed the massacre,
tle article now states.
Heather
Heather Huhman
Iss[es & Advocacy Praclice
Burson-Marsteller
1110 Vermont Avenue, NW Suite 1100
Main reception on 12th floor
Washington, DC 20005
t 202.s3O.4627 | c 202.491.6309 | f 202.530.4500
heather. huhman@bm.com
AIM: heatherhuhman
8/1012007
;,ilr,i$',^L,"!r-::,ra5da&tb
Page I of2
!i':_!:1311
From: Andrews, V1&attlwAC@cbsnews.com]
Sent: TuesdaY, APfl24,2007 12:11 PM
To: Hincker, Larry
Subject:7am
Larry-
Unfdss I have early show duty-lets plan on coffee or even brealrfast tomonow, Wednesday, at7 . Your call on
where. I will eitheibe at the lilN or the Holiday Inn, so I can meet you anywhere. Thx W
From: Hincker, Larry [mailto:hincker@exchange.vt'edu]

Senk Tuesday, April24,2007 9:30 AM
To: Andrews, Wyatt
Cc: Evans, Susan
Subject RE: Assignment to Tech
yes, thank you so much. May I have someone get back to you. Believe it or not. .. ... I have handlers now.
Normally I am the handler of others....
I am normally a morning person and 7 am coffee would be great too. We will close the loop today.
Bt w tomorrow the police report is issued. Obviously a big media day.
Larry
Larry Hincker
Universi$ Relations
Virginia Tech
314 Burruss Hall
540 231 5396
hincker@vt.edu
WViryiniaT€ch
From : And rews, Wyatt [ma ilto :WAC@cbsnews. com]
Senh Monday, April23,2007 8:27 PM
To: Hincker@vt.edu
Subject: Assignment to Tech
Larry
I am not writing with any requests, except for a good one!
CBS News is assigning me to Blackburg for the next two days, where it's my plan to leave the students
alone as much as possble.
I have been admiring from afarthe exemplary mannerwlth which you and-President Steeger have
handled the media, ind if you have any tbn ririnute window over the next 2-3 daYs, l'd like to drop by and
say so. I will be on Blackb6rry at waci0cbsnews.com or on my cell at 703 6_24 7065. lf you have time
foidinner, or early coffee-anything would work for me. lf ten minutes is out of the question, I will
4t24/2007
''| r-', .i. ri.i2i1*:d&!;i0i:.i*.|r.HirSdl1i*drdf4Ciiii
Page I of2
' Fw: Kudos to VT communications
Hincker' Larry
From: Steger, Charles

- MondaY, APril 23, 2007 11:23
AM
Sent:
Hincker,Larry; O'Rourke, Kim
To:
Subiecfi FW: Kudos to VT communications
Attachments: box-d-henderson'gif
---Orioinal Message--
;;;i'"fi ;ffi il=i[matlto:oous'curlins@choicepolnt'com]
#ll*Uruatt"l',1"t*.1?ltt':"tgl!'chard;Arbimino'samlsteser'charres
;;l;;t F tt Kudos to w communications
--- Original Message -----

From: James Lee
To: Doug Curling
r o :56:48 2oo7
S:"ffiXfXil%
Subiect Kudos to VT commumcattons
jealous'
Thought you'd like to see this' I'm
Exemplary
Tech's Use of New Media Tools
Tragedy Communications: Virginia
News <frttp:llwww 'matinqnews 'ry

By David Henderson, Author' Making
horritic hanogun-Kutrns sures u '!'vr
rYE
mos1rr9r.nn1!a11n::Ii3,t.t^lj;:"R*'fll"Sil[::?#iJ:.:H:Hrtil:#:*;
'
the worst and most
orthe
In the aftermath of By any-{a!gar4 it was
rn
qi"i.iii"rir-gir" criiis comminications of Virginia Tech University.
guessing or Mona"y *o*,ng communicitions using the tools ofNew
Media'
*a
ixemplary and shoutd.., n.*"riin'iuiir?Ji-.f-"* "o*i;;;tit
podcasts
theffi of what woild'be the first of many
BvmiddayonMonday'March16,VirginiaTech,sw.ebsite<httP/iww}1:vt.:du/:.:.3P:i"-uodatedconstantlywith
ffi;sfisteser'
alerts, directions *J r.*ir.rr. Th"
universry
inforrnation,
;iil#;i-fi"ilomciats' i*ruaing Tech's president' charles w'
t*v pg"tes thit the universitvandhadthewere

;.;;,;;;'it*
Withiniustafewhours,theuniversityhadtake.n.char.ge.ofitscommunicationsand.wassoeakingwithaclearandconsistent
voice. Even befo.. *," a""pryro|o*',n i'[-t
oiiarntiivi"s world'
immediately communicated to'ire i"f;;ir";;"dr t*i;;;fi;;;;"";;ti"
Blacksburg communitv
"i
Tho" ,"* no sPeculation, just facts'
me
*glEi#;rtr ;F;\
communicate-ilr;ff;;F;y o*i"g
a scale than Virginia Tech' what.struck
Withtheexperienceofyearsbothasajoumalistanclinstrategiccoomunicationsworidwide,Ihaveneverbeforewitnessed
*"rt an efficient manner at a time when
to l"tritti'i t"'iti"frv -i
an organization 1 in
mostivas how the reuatnuip'oiiil ;i;;ib;;aod"a
rn*t *o grief tends to be overwhe'ning' ,,Today,, show.
n the lven though
is unfoftunaterv appried to our
il::g#:r,TlJ:'+i;;fl?l'ff';:ffi*H& ilstrY',:*Hlfff'tliffi;at
nlltiuio' He exolained to Lauer that withover-react
over
carnpus, il# ,ir"ti" .f"*, f6gî""f
*a
schools) the e,ntire
26.000 st'dents, virgma reci6n-a.
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4t2312007 fli'l
Page? of?
Fw: Kudos to VT communications
talk show hos! a former entertainment reporter at VH-

without k-rowing all the facts. He gave an exceptional interview to the
1, who didn't quite seem to comprehend.
same time, Virginia Tech,s site had been given over completely
to reflect the graviry of events' The university's normal
Atthe
site was gone, and a new site provided ,norl infot utioo, it n ;pdated every fiw minutes' and
about news' memorials
"u"o
eveDts.
three sections: at tbe to!, a series of remarkable

The site-which reflected simplicity and clarity-had been divided into
Latest" and another under the heading,
photographs with quotes ftom'leaders; at the bottom, one section labeled "The grief
,,Resources/Related Content.,, ln the latter, there was u n.* t".tioo, among many' that guided students and faculty to
counseling sen ices'
as some PR agencies Dromote' vT-dot-edu was new in
This was not a stereotypical example ofa "dark site" brought to life,
resDonse to a crisis of unbelievable proportions and reflectJ;;dr td
i.p";
wf,at had happened and responsibly provided
"f
i"i[r."ti"" i*a"tship to the university community. Most of all, it was credible.
and IITML technology for instaotaneous
By clicking on a link, you were taken to the site's "back-end" that was using blog
*"re t u"scripts and streaming vidJo, and,.yes, you could find elements of the
uDdates bv multiple people. rt audio and
;il;#r-ffi;JJit "r.
.it i, unprecedented in the history of crisis communications on the Internet'
by a team of sodents and administrators working around

Here,s the important part It was all being done within the university
griei and emotions with a commitrnent to communicate
*re clock and somehow frndinfthe inneistrength to manage their
accurately $'ith the world.
and journalist based in Washington, DC. I{is latest book,

David Henderson is an author, strategic communications consultant
,,Making News," provides * ;;i;;;;;.;p."tive on today's convergence-of media relations, New Media and the news
for details'
indusry.Visit hi, ttog .f,ttp,//*;;;k;;In.*s.typ.Dud;odt or-website <httD://www'davidhenderson'o
James E. Lee
SVP and Chief Public
& Consumer Affairs Officer
770.752.3190 (voice)
770.752.6062 (fax)
personal and
The information contained in this e-mail messtge is intended only for the
confidential use of the recipient(s) named above. This message may be an attorney-client
communication and/or wort< proauct and as such is privileged and confidential.
If the reader of
in* ."rr"g. is not the intended recipient or an ageni responsible for delivering itand to the intended
that any
t""ipi*t, ioo hereby notified th-at you have riceived this document in error
"""
revGw, dissemination, distribution, oriopying of this message is strictly prohibited' If you have
and delete the
received this communication in error, please notify us immediately by e-mail,
original message.
4t2312007
From: Quarterman, PeggY
Sent: Monday, Aprif 23, 2007 '12:13 PM
To: Hincker, Larry
Subject: Thanks to You
Mr. Hincker:
I want to commend you on your heartfelt and professional handling of afl of the media
incidents rel-ated to this horrible event' You have been one of the defining members of
the sense of J-ove, compassion and community that is Virginia Tech. Again, thank you for
giving 1508 in performing your job.
VTVTVTVTVT\,"IVT\rIVTVTVTVTVTVWTVTVTVTVT
Peggy Quarterman
Administrative Assistant
College of Natural Resources
324 Cheatham Ha.Il, Mail Code 0324
Blacksburg, Virginia *-2406I
phone: 540-231'-34-19 FAX: 54o-23t-'7664
E-mai1: pquarterOvt.edu
VTVTVTVTVTVTVTVTVTVTVTVTVTVTVTVTVTVTVT
Hincker
From: Dame. Michael
To: Owczaiski, Mark; Clough, Christopheq Hincker, Larry
Subject: FW [VT Commentsl Those responsible for the W website have done an "'
More kudos fron the Pub1ic . '.

-----Origlnal Message-----
From: VT Webmaster [mailto: webmasterGvt. edu]
Sent: Monday, APriI 23, 2007 4:25 PM
To: Oliver, Elaj-ne; Haines, Kin cerfy, Dame, Mj-chaeL
subject: Fwd: [vT corunents] Those responsible for the VT website have done an
-----Begin Forwarded Message-----

>Date: Mon, 23 APr 200? 15.21:30 -0400
>From: Nina Jackson <ninamariej Gverizon. net)
>Subject: [VT Comrnents] Those responsible for the VT website have done an
>To: Virginia Tech Webmaster <webmastercvt ' edu>
>X-Junkmail--Status: score=35/50, host=vivi . cc ' vt ' edu
>Ori ginal - recipient : t f c822 ; w ebrnastrGvt . edu
>Comments from the Virqinia Tech Web Site

>Those responsible for the vT website have done an outstanding job this pastthe week. The
sj-te has atcurately communicate not only the facts of this the
tragedy but afso emotions.
The video tribute is exceflent. The choice to change from black background to todayr s
format is timely. As a former Hokie parent I've used the site as a source of information
without hype. Your corporate caring and sympathies are conveyed in che excell-ence of this
work.
>Name: Nina Jackson

>E-ma.i1: ninamariej@verizon.net
>Referer: httP: / /www. vt . edu/
>Browser: Mozilla/4.0 (compatibl-e; MSIE 7.0; llindows NT 5.1t .NET CLR
>1-.1.4322t .NET cLR 2.0.50'721 \ IP address : 72. 66.244.1'36
-----End Forwarded Mes sage-----
Page 1 ofl
Hincker, Larry
From: Albert, Joseph

Sent: Friday, June 15,2007 8:06 AM
To: Hincker, Larry
Subjech Follow-up to your questions from yesterday
Larry,
I asked Wendell if the total number of students registered in the classes had ever been released. He said to his
knowledge this had not been released. He said you might want to double check the number of students as there
was a class scheduled in room 200 but it was canceled that day.
E Wendell had the release ficrm signed by the Cho fiamily by requesting it through the Cho Family Law Enforcement
liaison.
Joey
Captain J. C. Albert
Operations Division
Virginia Tech Police
Stenett Facilities Complex (0523)
540-231-1249
61lst2007
... .' :.i,..ir:ii,,ii&,.ir.-;jrs*,i,-,",.,#iidrfrdd5aigti.rat
Page I of4
Hincker, Larry
From: O'Rourke, Kim

Sent: Monday, October 15,2007 6:15 PM
To: Smith, Sandra; Hincker, Larry
Subject: RE: Loudoun Times Mirror: Peterson family
First, l'd say, this is beginning to look like an orchestrated effort. Recall the lefter to the editor in the Roanoke
paoer last week from Jamie Bishop's sister, which had a similar claim-and it was untrue.
On April 18-20, Dr. Steger attended several meetings with families at The Inn. He spoke personally with many of
those families. I was af several of those meetings also, and I believe (can't swear to it, though) that the Peterson
family was at some of those meetings.
OnAoril 24.ErinPeterson'sfuneral atMt.OliveBaptistChurchinCentreville,VA,wasattendedby: SandyLowe,

Erv Blythe, and Guy Sims. (Drs. Steger and McNamee were in Blacksburg for the memorial service of Jocelyne
Couture-Nowak.)
All of the families were invited by the president (by letter) to Commencement; the Petersons did not come,
All of the families were invited (by e-mail) to meet in person with President Steger. There was a meeting held at
the Northern Virginla Center in Falls Church on the evening of June 26; the Petersons did not come.
Mrs. Peterson DID attend a town hall meeting that Ken Feinberg had at the same Northern Virginia Center on July
27 regarding the Hokie Spirit Memorial Fund.
In early August, Tracy Littlejohn (Erin Peterson's cousin) wrote a long e-mail note to President Steger with a
subject of "Hokie Spirit Memorial Fund." Jay Poole replied.
All of the iamilies were invited by President Steger (letter) to the Memorial Dedication on August 19 and to brunch
at the Grove. The Peterson family indicated that Maima Radcliff or Thomas \Mlliams would aftend the dedication
in their olace.
All of the families were invited to the flrst football game of the season (by Jay Poole) to be in the President's Box.
The Petersons did not attend.
In July and August, Sandy tried to schedule telephone calls with all those who Dr. Steger had not seen/spoken to
since the week of April 16. The Petersons did not return the call, according to my notes.
Let me know if you need anything else.
From: Smith, Sandra

Sent: Monday, October 15,2007 4t42PM
To: Hincker, Larry
Ccl O'Rourke, Kim
Subject: RE: Loudoun Times Mirror: Peterson family
Larry,
No. This is the family I called and they did not return my call. I never spoke with them.
Kim, do you have any additional information regarding the Petersons?
r01t612007
d#;irdffi il;;;,;;il;;il;il""w;r;;rd'"fi tsh^d;;;ftffi yil;;';;-'

"They have been marvelous, hands down the best. They truly epitomize what it means to live in a
neighborhood. I know the true definition of that, now."
}.'
t0/16t2007
Page 4 of4
Erin graduated from Westfields High school in June 2006. At just over six feet tall, she had been the
center on the District champion basketball team (her sophomore year). She was in her first year at
Virginia Tech, majoring in intemational studies, her mother said.
"She wanted to work at a nonprofit, to figure out how to help other people less forfunate than she was."
No one from Tech has ever called her or her husband, Celeste said.
"Tech is a gleat school, it was a fabulous school for my daughter. Unfortunately the administration that
is cunently there is inept."
Like most parents, she said, she never thought about the adminisFation before April 16, when Erin died
at the hand of a former Westfields classmate" Seung-Hui Cho. He killed a total of 27 students and five
faculty members that day.
"You axe going to a premier school, and you assume that they will do all the things a premier school will
do, to go along with their reputation."
She now advises parents, after her loss, to look beyond a school's reputation. Look at the administration.
Adminishations come and go.
Celeste also recommends every parent read the report of the Virginia Tech Review Panel
(www.vtreviewpanel.org/ ).
"Read it," she said. "There are many, many occasions where [it] could have saved my child's life."
Contact the reporter at ssollinger@timespry

Times Communlty @ 2007 | Loudon Times-Mirror
J.Christopher Clough
Director, Marketing & Strategic Communications
Virginia Tech
202 D Media Bld (0109)
540-2314168
WVirginiaTech
10t16t2007
Page I of5
Hincker, Larry
From: Liza Mundy [munbrad@msn.com]

Sent: Thursday,September2T, 2007 5:42PM
To: Hincker, Larry
Subject Re: Washington Post reporter request to be on email alert list
Larry, thanks for the help getting a ticket. I look forward to the game this weekend (I don't look
forward to leaving at 5 a.m. to drive down there, but nevermind.....the tailgating will make up for
it, I'm sure.)
As I mentioned, my Post magazine story has turned away from the memorial fund; more broadly,
I'm writing about the experiences of some families in the months after April 16, dealing with their
grief but also with a lot of meetings and logistics. I did talk to Jay Poole, who clearly is doing a
very energetic job.
As I'm sure you know, some family members are critical of Dr. Steger for not being more
available and attentive to them. I wanted to ask you a couple of things about this. First of all, I
am trying to make sure I have clear in my mind the meetings and conversations that Dr. Steger
has had wlth family members of victims. I understand that the first of these was a meeting with
family members who were still in Blacksburg, which took place about three days after the
shooting; then at some point in the summer, some family members were contacted by email and
invited to call him; and also in summer, he met with some family members.
These, however, are interactions that I have cobbled together and I may not have them right.
Would it be possible for you or somebody to put together a general timeline of Dr. Steger's
contacts with family members, so I can confirm what I have pieced together? I don't need every
telephone call, just a general timeline.
Also, would Dr. Steger be available to comment on his contact with family members? I'll be
working on the
article for another several weeks, and am available pretty much any time.
Thanks for your help, Larry.
Best regards,
Liza Mundy
ffi
Washington Post Staff Writer i .i- ,: :
F:
Original Message
--
From: Hincker. Larry -
ti
To: Liza Mundv

fr Sent: Monday, September 24, 2007 4:22 PM
Subject RE: Washington Post reporter request to be on email alert list
$ Liza
tr'
&i
tr Tickets in the university are all assigned seating. There is no standing section.(are you a closet Wahoo? |
know that they have a general access policy and students lounge in the north end zone. Not so here.) . Are
you wanting to sit with this student? Unless he/she has a ticket for you, that wont' work. However, if you
simply want to get access to the stadium for feel and color, the Virginia Tech Sports Information Direitor
ffi
ffi
r0/U2007
10it15t2007
.lIr|-. . *-jry15:E!i!!iibt3iri:,,jr:iat,.,'r'd"rr1 ltn&r $lnry

a Hincker
From: psfoza@vt.edu
Sent: Wednesday, October 17 , 2007 10:12 AM
To: hincker@vt.edu
Cc: sfoza@vt.edu
Subject: Hokies Thank the World Project
Dear Larry,
Thanks for your support of this project, There are several groups who require
documentation of the VT ad:nini stiat lon ' s support and approvaL of this effort'I would like
BeLow is a draft emaif intended to facilitail the event planning aspects.
thls to go out as soon as possible, with your edj-ts and additions of course'
The foflowing groups are the intended recipients: Michaef stJean (vT Airport
n manager), Uait<-ltetrns (VT grounds), Eflen Douglas (Risk Mgmt), Joseph ALbert (VT Police),
Amanda Bury (Event Planning )
stGvtbcb.com, mahelms@vt.edu, edouglas@vt, edu, albertjGvt. edu, aburyGvt.edu

I would also like to CC the following primary organizers:
peter Sforza, Sumeet Bagai (Hokies Uniled) , Ilereaitft Kenney (SGA Dir of Public Relations),
Randy Dymond (CGIT), Biil Carstensen (VT Geography) , LTC Stringer (VT Corp)' David
McKee
(t'larctrinq Virginians), Joseph McFadden (GSA Preident)
sforzaGvt,edu, sbagaiSvt.eduk, mkenn0gGvt. edu, d1'rnondGvt. edu, carstens Gvt . edu,

wstringeGvt. edu, david.mckeeOvt. edu, jwmGvt ' edu
In addition to this letter, I woufd like to work towards a public announcement to the
broader VT community by October 30.
Thanks again, and best regards'
Pet er
The "Hokies Thank the World" project is an event that wilf bring together thousands of
Hokies on the virginia Tech diillfield to spel1 out a message of thanks to the wor]-d in
+ i an af -ho rrr ^r-,- r ^,,f -^,1Ti ^d u! qr]rll.-rj-
Js|/vv! a-cl l ove f or the Virgi nia Tech communi Ly
IeUU.j|lr-L-LL-ll u! -rrs V-LUrJot uuLPUu!rLrY Ê ground'
following the events of Apri} 16. itre neslaqe of thanks wilf be captured through
aerial- (feticopter and fixed-wing), and satelfite irnaging at approximately 11:09 am on
November I"l , 2007 '
peter Sforza, the coordinator of this effort and a faculty member in the Department of
Geography, has assembled a team of student, faculty, staff, focal residents, and non-
Virginia
Pr(,,! rLI ur9orrr
.'.,^,-'ii oroani zations j-n aqsisf in the oLanning and execution of the event' The
Tech administration has been briefed on these activities and is pleased to endorse theas
comrnunity-wide effort to thank the world. The administration wilf be kept up-to-date
fho orronf annrn;.hes A nrrhl i r: annorrncement of the event wifl be made by October 30.
- JPr'!uqv-rev
please direct any questions or concerns regarding the event to Peter Sforza at
sforzaGvt. edu or 540-231-1867 and questions regarding the Virginia Tech administration's
i nrrnl rramoni- t-. T.arrv Hincker at hinckerBvt. edu or 540-231-5396.
Page I of3
F
Hincker, Larry
From: LizaMundy[munbrad@msn.coml
;
Sent: Monday, October 15,2007 11:51 AM
To: Hincker, Larry
Sublecfi Re: washington post inquiry
Dea r Larry,
Here is a set of questions which I would like to put to Dr. Steger, if I may, for inclusion in the
Post magazine story that I am working on, about the experience of some family members of
victims in the aftermath of the April 16 shooting. They are difflcult questions, but as you know'
some family members are very angry. I would certainly like to give Dr. Steger the chance to
respond to their criticisms. Thank you for all your help.
l) The governors review panel report, issued in August, criticizes the university and the state medical
examiner's office for the way family members of victims were treated as they congregated on April l7
at the Inn at Virginia Tech. It says that every state disaster plan calls for a public information officer to
deliver regular, informative briefings to family members, but that at Tech, this did not happen. Instead,
there was "mass confusion and a communications nightmare that remained unabated throughout
the week following the shooting." Looking back, do you regret this and is there anything you would
do differently in terms of the way family members were treated?
2) Some family members of victims asked to meet with you on April 17. Why were you unable to meet
with them that day?
3) Similarly, many family members say that they wish you would tell them you are sorry for their loss.
"Just the word sorry," is how one family member put it to me. Have you told any of the family
members that you are sorry for their loss?
4) Do you feel that the early days of the Hokie Spirit Memorial Fund could have been handled better,
in terms of communicating with family members?
5) After April 16. when did you begin speaking with family members, and what did you wish to
communicate to them?
6) At the first football game this year, family members of victims were invited to your box. Also at that
game, there were tributes to the victims, and two checks were presented to the school. One mother who
was present remembers your saying, to her and to two other bereaved mothers, "lf I could raise
$400,000 this easily every day, my job would be easy." She felt this remark was insensitive. Do you
remember saying it?
7) When the review panel report was issued, did you consider resigning?
Thanks very much.
Yours truly,
l0/1s/2007
-"dtl&f.ttl!al'd"k!d!n1ti),i:.r.1:&,,-r!,..-le.di,ir,'.
Page 3 of3
Sent: Thursday, October Ll,2007 2tL4 PM

To: hincker@vt.edu
Subject: washington post inquiry
Hi Larry,
I wanted to touch base with you again about a story I am working on for the
Washington Post. As you know, I am working on a piece about the experiences
of some families of victims in the aftermath of April 16. I have talked to
Jay Poole, and cedainly everybody I've spoken with indicates he's doing a
very good Job.
I am sure you know that some families feel they have not had enough contact
with Dr. Steger, and many families wish, very strongly, that he had told
them he was sorry for their loss. There is a strong feeling among some
families that they would like to hear an apology. Some other famlies feel
their conversations with him have been awkward. I wanted to ask you two
things. First, could I get a rough timeline of when Dr. Steger has had
contact with the families? It's my understanding that he first met with some
families on the third day after the shooting, but I could be wrong. And I
wanted to be sure I was aware of later contacts. I know that there was a
series of telephone conversations.
Also, would Dr. Steger be willing to comment for this article? I'd be glad
to send you an email list of questions.
I woudl be glad to talk about this on the phone. Just about any time
tomorrow works well for me. Or this afternoon after about 4. What works for
you?
Thanks,
Liza Mundy
Washington Post Staff Writer
Thanks,
Liza
t0lt5/2007
!. ., ifdfafifri$t|r|l''..,; ., ; .'..'r;.. .-
rG -@ - /*A-zA zc*c<<<-r**
.e.qze.'€- ,/6'2ffi 2-
ry
From: Carol Wood [csw8a@virginia.edu]
Sent: Wednesday, August 22, 2007 9:07 AM
To: hincker@vt.edu
Subject: IFwd: Patient Conditions]
p
n
NO CHANGES SINCE LAST NIGHT:
As of ? a.m. Wed., Aug - 222
Kirsten Halik is in FAIR condition

Kristin Julia is in SERIOUS condition'
Thanks, Mary Jane

Mary Jane Gore
UVa Heafth System Public Relations
434-924-9247
CELL: 434-906-2154
mj goreGvirginia. edu
.Li.. .;:iil;,
Page I of I
C>
Hincker, Larry
F From: Lindsey,Sue[slindsey@ap.org]
Sent: Wednesday, July 25,2007 5:09 PM
To: Hincker, Larry
Subject Steger interview
Hi Larry,
lssues l'd like to ask Dr. Steger about are:

$
Anything new to report as school opens?
How has April 16 changed Virginia Tech? How does he feel about this academic year vs. anticipating the 2006{7
session this time last yeaP
How has the experience affected him? / / .
Also campus security, which will include the two-hour question. - Le2.2 .2l4r-44 ry {
And deafing with students who are mentally disturbed. *tt *Z/./r-{+?f .rA6 ,
questions as an interview goes along, but those are what I can see so far. Thanks for setting this
I tend to think of
up, and I hope you have a good break.
Sue
The information contained in this communication is intended for the use

of the designated recipients named above. If the reader of this
communication is not the intended recipienr, you are hereby notified
that you have received this communication in error, and that any review,
dissemrnation, distribution or copying of this communication is strictly
prohibited. If you have received this comrnunication in error, please
n.rf ifv ThA Aqq^.i aj-a.l prcss immediî-tr1v bv felcnhone at +1-?L2-62L-L898
and delete this email. Thank you.
I r P_us_Dr sc ]
msk dccc60c6d2c3a 64 38 f0cf4 67d9a4 93 B
8n3t2007
FW: ABC News request Page 1 of2
F
Hincker, Larry
From: Perry, Hilary L [Hilary.L.Perry@abc.com]

Sent: Tuesday, August 07,2OO7 12:58 PM
To: Owczarski, Mark
Gc: Hincker, Larry; Stith, Randall
Subject: RE: ABC News request
Thanks, Mark. just wanted to make sure you saw that these requests were for BEFORE classes resume for the
Fall. As I said, we want to get all of our shooting done in the week between summer school and when classes
resume so as to cause as little disruption as possible. We don't want to add to the media circus that you are
having to deal with for the first day of classes.
Fro m l Owcza rski, Ma rk [mailto: maowczar@vt.edu]

Sent: Tuesday, August 07,2007 12:34 PM
To: Perry, Hilary L
Cc: Hincker, Larry; Stith, Randall
Subject RE: ABC News request
Hilary-
Sorry, but l'm not up to speed on this request. I have, however, been fielding dozens of similar requests. Not
knowing what Larry commifted Virginia Tech to doing, l'll need to pause and discuss with him.
I can tell you that similar requests are flowing in, and that the media turnout for the first day of classes will in the
neighborhood of what we saw the week of April 16. lts all I can do to catalog these requests.
We'll keep you posted as best we can.
Mark
Mark Owczarski
Director of News & Information
Virginia Tech
314 Burruss Hall
5402315223
maowczar@vt€du
Svtq#.*ffi.,*
From: Perry, Hilary L fmailto:Hilary.L.Perry@abc.com]
Sent: Wednesday, August 0t,2007 5:46 PM
To: Owczarski, Mark
Subject FW: ABC News request
Mark:
I'm not sure if Larry filled you in but we are working on a special for ABC News on the 4/"16 shootings and Larry
said he would be able to get some of the footage we needed to shoot in between summer school ending and
regular school starting so that we wouldn't be disruptive to the students. I sent the request to Larry but I think I just
8/13/2007
;df;fllc*.,***rr*iic*,,*..id
FW: ABC News request Page2 of2
!
missed him afrer he left fur vacation. He told me in his absence I should reach out to you. Do you think you
would be able to help us setting up some of the below until he gets back?
Thanks ahead of time for your help,

Hilary Perry
Producer
Nightline
ABC News
From: Perry, Hilary L.

Sent: Friday, July 27, 2007 2:54 PM
To: 'hrncker@vt.edu'
Subject: ABC News request
Larry:
Thank you for taking the time to meet with Mary Marsh and myself a few weeks ago. We appreciate your
candidness and cooperation with our project. Below is the list of the things we are requesting in terms of access
for filming and interviews. There may be some additions forthcoming, but I wanted to go ahead and send this to
you so you could work on getting us into the dorms while the students are gone. Please do not hesitate to email
or call me with any questions or concerns you might have. Thanks again for your help with this.
Sincerely,
Hilary Perry
Film dormitory halls and rooms. We can do this the week between summer school and regular school when the
dorms will be vacated.
Film English Dept. classrooms (small and big). Again we can do this in empty classrooms.
Film inside the Cook counseling center (making sure not to film any patients)
Film inside the W police headquarters
Film inside a dining hall
Also, we have been in contact with some members of the Virginia Tech EMS who have told us that they have
been asked not to speak to the media. We were hoping that they could get a waiver from you to speak with us
ONLY about their involvement in the immediate response to Norris Hall. We have been told by others who were
involved and have agreed to speak with us that the VT EMS response on the scene was extraordinary and we
would like to speak to some of them about that.
A Hitary Lefebvre Perry I Producer I ABC News | 1717 De$ales $treet lWashington, OC | 20036 I Tel; (202)
222-7644 | Cell: {202) 415-17551 Hilary.L.Perry@abc.com
8n3t2007
. FW: ABC News reauest Page I of3
}
Hincker, Larry
From: Perry, Hilary L [Hilary.L.Perry@abc.com]

Sent: Monday, August 13, 2007 4:03 PM
To: Owczarski, Mark; Perry, Hilary L
Hi Mark and Larryl ljust wanted to check in with you guys on our requests. As I said earlier, we were hoping to
get all of our filming on the Wech c€rmpus done this week before students came back so that we would not be
disruptive and add to the chaos that l'm sure you guys are dealing with once classes resume. We are hoping to
send a crew down there later this week to do the filming and wanted to check on getting access to some of the
empty English Dept classrooms as well as the empty dorms and the empty dining hall. We also wanted to see
about getting some b-roll inside the Cook Counseling Center and the VTech police headquarters as well. Please
do not hesitate to call me with any questions you might have.
Thanks again for your help,

Hilary Lefebvre Perry
Nightline
ABC News
o: (2O2) 222-7644
c: (202) 415-1755
Fromr Owczarski, Mark [mailto:maowczar@vt,edu]

SenB Tuesday, August 07,2007 12:34 PM
To: Perry, Hilary L
Hilary-
Sorry, but I'm not up to speed on this request. I have, however, been fielding dozens of similar requests. Not
knowing what Larry committed Virginia Tech to doing, l'll need to pause and discuss with him.
I can tell you that similar requests are flowing in, and that the media turnout for the first day of classes will in the
neighborhood of what we saw the week of April 16. lts all I can do to catalog these requests.
We'll keep you posted as best we can.
Mark
Mark Owczarski
Director of News & tnformation
Universig Relations
Virginia Tech
314 Bunuss Hall
5402315223
maqwczar@vt eslu
svitg*]"ll#,.*
From: Perry, Hilary L [mailto:Hilary.L.Perry@abc.com]
Sent: Wednesday, August 0t,2007 5:45 PM
To: Owczarski, Mark
8t13t2001
.iir&, ,
. FW: ABC News request Page2 of3
;
SubJect FW: ABC News request
Mark:
l'm not sure if Larry filled you in but we are working on a special for ABC News on the 4/16 shootings and Larry
said he would be able to get some of the ficotage we needed to shoot in between summer school ending and
regular school starting so that we wouldn't be disruptive to the students. I sent the request to Larry but I think I just
missed him after he left for vacation. He told me in his absence I should reach out to you. Do you think you
would be able to help us setting up some of the below until he gets back?
Thanks ahead of time fior your help,

Hilary Perry
Producer
Nightline
ABC News
From: Perry, Hilary L.

Sent! Friday, luly 27,2007 2258 PM
To: 'hincker@vt.edu'
Subject: ABC News request
Larry:
Thank you for taking the time to meet with Mary Marsh and myself a few weeks ago. We appreciate your
candidness and cooperation with our project. Below is the list of the things we are requesting in terms of access
for filming and interviews. There may be some additions forthcoming, but I wanted to go ahead and send this to
you so you could work on getting us into the dorms while the students are gone. Please do not hesitate to email
or call me with any questions or concerns you might have. Thanks again for your help with this.
Sincerely,
Hilary Perry
Film dormitory halls and rooms. We can do this the week between summer school and regular school when the
dorms will be vacated.
Film English Dept. classrooms (small and big). Again we can do this in empty classrooms.
Film inside the Cook counseling center (making sure not to film any patients)
Film inside the VT police headquarters
Film inside a dining hall
Also, we have been in contact with some members of the Virginia Tech EMS who have told us that they have
been asked not to speak to the media. We were hoping that they could get a waiver from you to speak with us
ONLY about their involvement in the immediate response to Norris Hall. We have been told by others who were
involved and have agreed to speak with us that the W EMS response on the scene was extraordinary and we
would like to speak to some of them about that.
8/13/2007
. ;,..,r;1,!.r;! ,, tjl&*
FW: ABC News request Page 3 of3
.,..
.4 Hilary Lefebvre Perry I Fr"ooucer IABC News I l7'1 7 DeSales Street lWashintton, DC I 20036 lTe| i2l2i
222-7644 | Cell: {?C2) 415-1755 | Hilary.L.Perry@abc.com
8/1312007
,r ., -tr;i,4i5r|i:*{.'sq"r.ili4*3ii.lilry&-,
ABC Pagelofl
(u
/7)^'
Hincker, Larry
From: Katersky, Aaron [Aaron.Katersky@abc.com]

Sent: Tuesday, August 07,2007 6:12 PM
To: Hincker, Larry
Subject: ABC
Hetlo Larry. Hope you're well. I've made plans to be in town from Aug l8 through the 20th. I'm hoping we can touch base
before that. Chris has been very helpful in the meantime. Look forward to being back on campus. It's no Syracuse but what
are you going to do!
8^3t2007
. ,,.,,.,.; .,. .., -ldiiifll5rru,slr,l*i*r
My next book Page 1 of I
Hincker, Larry
From: MHarris@timesdispatch.com
Sent: Wednesday, August 08, 2007 3:43 PM
To: hincker@vt.edu
Subject: My next book
Larry,
Hope this finds you well and enjoying a little quiet at last. Appreciate you taking the time to do that seminar
*** my son said
you were by far the best participant.
Anyway, l'm finally on track with my next book and need your help on two fronts. It is a biography, a nice traditional one, on
Frank Beamer.
Ifthere's any way I can talk to Dr. Steger for a few minutes, that would be grand. I can do it by phone. I'm also going to be
over here now and then during the season. Even though I'm not covering anymore, I still have kids here.
Also, Coach Beamer's talking to the victims' families is part of this because it speaks volumes to the stature he carries on
campus. Is there someone who can put me in touch with a couple of them to talk to them about Coach Beamer's talk (and
that only)?
Appreciate your help as always.
MJH
8/13/2007
i.l{ryi&"
Page I of I
Hincker, Larry
From: Noah Adams [NAdams@nPr.org]

Sentr Thursday, July 26, 2007 8:13 AM
To: Hincker, Larry
Subject: RE: yourcall
Hi Mr. Hinker - | fully understand the push of getting set to leave.
f 'm at NPR 202 513 2202
ot cell2O27447702
nadems@npr.org
\Mth my call Wednesday I was renewing my request tcr an interview with Dr. Steger. l'd asked fur late July, but
now realize that mid-August seems sensible. I could be in Blacksburg Tues August 14, Wed August 15, Thurs
August 16, or Fri August 17.
My idea was to do the interview outside, perhaps with a walk through the campus (since l'd like to talk a bit about
architecture). Any time of day would be fine. I think it would take about 45 minutes.
I hope we can get this set soon. Call if questions. Many thanks, Noah
From: H ncker, Larry [mailto: hincker@exchange.W.edu]

i
Sent: Wed 7l25lZO07 9:35 PM

To: Noah Adams
SubjecB your call
Noah.
I see that I have a phone mail message from you. Apologies for not yet returning. Today is my last day in the
office for about two weeks. I was scrambling to retum calls, get the dog to the kennel, final reservations, et. ljust
finished packing. Please send me your number again and I will try to call while traveling. I can check email from
the %$@! Treo. I will be heading out west so l'll do my best to hook up within the next few days.
Unfortunately,l just finished your book last night, so there's no airplane reading.
Larry Hincker
Virginia Tech
314 Buruss Hall
540 231 5396
hjneker@vt-eelu
;
$Viry,iniaTectr
8/13t2007
&
o4 ntp,'-t,t /!: fo z?)-l
; /Vd:'r< ' VLL
-,.1

Subject: Counseling and Support Information for Students and Employees
Augus t 17, 2OO7
Counselors from Cook Counseling Center and ValueOptj-ons will provide drop in counseling
services from tvro locatsions, a tsent on tshe Drillfield and in Squires Student Center:
Sunday, AugusE 19 from 10 a.m. to 5 p.m., Monday, August 20 and Tuesday, August 21 from I
a.m. to 9 p.m.
Cook Counsel-ing Center, Mccomas HaII, will also be open Sunday, Augus! 19 from 10 a.m. to
5 p.m., Monday, August 20 through Thursday, August 23 from 8 a.m. to 9 p.m., Friday,
August 24 from 8 a.m. to 5 p.m.
For additional counseling support for students please contact Cook Counseling Center at
23I-6557 or 23L-6444 after hour6. For additional counseling support for faculty or staff,
please contact Employee Relations aE 231,-7772.
Counseling and Support Resources for Faculty and Staff
Tom Brown, Dean of students, and christopher Flynn, Director of cook Counseling center,
will be offering a series of seminars on "Identifying and Referrj.ng the Distressed
student" tentatively scheduled for Wednesday, sept. 5 from 4 tso 5 p.m., Thursday, Sept' 6
from 5 to ?:30 p.m., and Monday, Sept. 10 from 7:30 !o 9 a.m. Registration is not
required. Participation is open t.o eweryone tshe virginia Tech eommunity. Locations to be
announced.
The center for Excellence in Undergraduate Teaching is sponsoring a workshop on Thursday,
August 30 on "Pathways to Resilience - From Surviving to Thriwing". The workshop will be
Ied by t.wo clinical psychologists from James Madison University. Sessions will be held
from 9 a.m. to noon lnd from 2 to 5 p.m. at The Inn at virginii Tech and Skelcon
Conference Center. To register, visit wwr.r.ceut.vt.edu. RegistraEj-on is open tso facufty and
Faculty, staff, and dependents covered by virginia Tech heal-th ingurance always have fulL
accesci to counseling referral through ValueOptions, our EAP provider. Call 866-725-0602
anyt.ime, 24 hours a day, 7 days a week. Callers will be referred to a loca1 counselor for
an appornEment.
Counselors are available to meet with deparEments and workgroups at their offices or other
convenients locations by appointment - contacE 23L-7772 tso request this service.
Counseling Resources for students
Cook Counseling Cenler, Mccomas Hal1 (231-5557): There is no charge for counseling
services for graduate and undergraduaEe st.udent,B. IndividuaL and group psychotherapy
services are avaiLabl-e. croups are forming for students coping with trauma; call for
informat.ion. The after hours emergency number ls 231-6444
Web Resources
Additional resources and information for the university eommunity are available at
http : / /www. virginiatech. healthandperformancesolut. ions . net/ and
www. hr.wt . edu/supportresources . Additional resources and inf ormation for studenls are
avaiLable at wvrw. ucc . vt . edu .
Other Counseling Resources
Mental Health Association of the New River VaLley (540-951-4990) provides referrals to
x loca1 counselors (no student eervlces). New Rlver valley Comrunity Services Board
(540-gA.-8421, no studen! services) . Psychological Services, Department of Psychologty
(540-23!-69L4) provided non-emergency counseling/therapy to studentss and !o facultsy, staff
and/or family members (there is a fee for service) . Famj,ly Therapy Center, Human
, Development Department (540-231-?201) provides non-emergency services to students,
faculty, and stsaff (there is a fee for service) .
Upcoming Eventss for Employees
The annual CommonHealth and Benefit Fair will be held Wednesday, October 31 from 10 a.m.
to 2 p.m. at Squires SEudent Center in the Commonwealth Ba1lroom. In addition to vendor's
booths, lhere will be wellness and stress management seminars. Watsch for informaEion
coming j.n ear1y f af f .
For more information contacts Human Resources and BenefitE (231-9331 or www,hr.vt.edu) ;
EmpLoyee Relations Q3f -7772); work/Life Resources (237-32).3 or www.workLife.v!.edu) ; ADA
Services (231-4538); Cook Counseling Center (23]--6557 or 2!!-6444 afCer hours) ; Dean of
students office (23f-37871; office of Recovery and support (231-0052); virginia Tech
Police Tip l,ine (231-5411) .
.;.h. .ii1r' /ni!tirti;"!crrdt\.t {tdialil.r. .

Page I of2
Lenwood
F om: Mccoy, Lenwood Senh Sun 8lt9/2007 9:22 PM
Toi Spencer, Edruard; Hikes, zenobia; Flinchum, Wendell
Cc: Johnson, Rick; Mcclinton, Leon
Subject: RE: entrance to West Ambler Johnston
Attachments:
Thanks Ed, and others. I think this clears up the question.
Froml Spencer, Edward

Sent: Sun 8/L912OO7 8:59 pM
Zenobia; McCoy, Lenwood; Flinchum, Wendell
I:f |i!."r,
uc: Johnson, Rick; McClinton, Leon
Subject: RE: entrance to W;t Ambler Johnston
Zenobia et al,
This is correct' There was

April to the rest of the building once when
exterior doors However' cho 19cess i1 entered through one of the
would not n"u" that time ;tin" olv i" nj. tn nprit,
buirding (the one nearesi thê_ma'lr-*Tj.fi;;[,:l:iiho." one door of the
"""!-.'"-"t ,.
in AJ to enter to tha;f;;
io-p";it
set their;"ir. s;;"" t'" nori[,lur'o""ii"oi"ror"
other buirdinss who
;""4"',?i"$".5J:3il 7:30 a.m., he had to
Ed
From: Hikes, Zenobia
fi
lfi .ilYHL*'; flo.i.T,, wende, I
$,'HT!, :li,:i#:j ru l*#f ilt$t; .*n
Hi Lenwood_
fl#'.rfr *{:ro*i;**ig;;;i-,;14i#g,1{*;:,ffifr
,*i,*r€#
ff'''ffiJ'i"Jff':l:1!#:*Tx'H::;j?fJ',3?',?fli,"i:j:,*J,x::i,y,rffiffi,i,,iffred
a*he rime
I am copying
Ed, Rick and
Leon to add
additional informatjon.*ZlH
8/22/2007
PageZ of2
x From: Mcfry, Lenwood

Sent: Sunday, Attgust 19,2007 7:4LPM
To: Flinchum, Wendell; Hikes, Zenobia
SubjectFW: entrance to West Ambler Johnston
Impoftane: High
Could one of your please get an answer for me ASAP. The Panel is reviewing their final draft at their
meeting in Charlottesville tomorrow. Thanks.
Lenwood
From: Schaenman, Phll [malho:PSchaenman@sysplan.con]

Sent: Sun 8ll9l207 3224 PM
To: McCoy, lenwood
Cc: Gerald Massengill; Dr. Roger L. Depue
Subjecf entrance to West Ambler Johnston
Hi Lenwood,
Roger Depue investigated the WAJ donnitory himself last week and said that there had been open access firom
the mailbox area to which Cho had access to the rest of the dorm. He found partitions being built to now close it
ofi. Had there been partitions there, then knoced down and being rebuilt?
The police had reported to us somehing quite difbrent, that there was not access from the mailroom area t the
rest of the dorm, and that Cho probably tailgated someone into the building.
Can you quickly ask Flinchum orwhoever knows which is conect?
Phil
https://weboutlook.vt.edu/exchange/mccoy/Sen9o20ltems/RE:0/o20entranceVo2}toVo2}We... 812212007
, ..,fflfi*,,. ;-qhcr{r.i{rb
Page I ofl
Evans, Susan
From: Dame, Michael

Sent: Wednesday, May 16,2007 8:25 AM
To: Hincker, Larry; Owczarski, Mar( Evans, Susan; Clough, Christopher
r: Cc: McCoy, Lenwood

Subject: RE: statemenents
l'll work with Sherry Bithell to gather all materials produced by the Publications group.
p
Mike
r From: Hincker, Larry

Sent: Tue 5lL5/07 9:49 PM
To: Owczarski, Mark; Evans, Susan; Dame, Michael; Clough, Christopher
Cc: McCoy, Lenwood
F Subject statemenents
Mark, Mike, and Chris
We have discovered that the Mssngll commission has very little first hand information of the Norriss AJ tragedy. I
asked Susan to get copies of all of our formal statements. Additionally, I would like to have copies of everything
we prepared to educate our constituencies. Please work w Clara's people to get copies of salient information
from the W Mag (at a minimum, the president's letter... get advance copies from printer if possible), the parent's
letter, the Remembrance booklet, the current letter from development, the Netletter, program from convocation,
national print ads, and just about anything else you think is useful. Didn't we send email to the university
community? lwould like to prepare a comprehensive package showing how we aftempted to reach our broad
audienced. We can't possibly touch on everything, but they are very interested in seeing how we handled
communications.
F
Larry Hincker
Universig Relations
Virginia Tech
314 Burruss Hall
540 231 5396
p: hincker@vt.edu
lnwnl tho Fehn€
s/r8t2007 . - . .t :;;tial11".A{".rirM
**-aJd q#h
Theresa
From: Unirel@vt.edu
c,.r-- to o7
Sent: Sunday, April 15,2007 4:O2PM
Subject: Engineering Buildings to Reopen Monday
To The University Communi tsy
Three university buildings, Torgersen, Durham, and whittemore Ha11s, have been cl-osed
since Friday because of a bomb threaE. Pofice have swept the buil-dings with search
teams and deemed tshe buildj-ngs suiLable for use beginning 7 a.m. Monday, l-5 April.
The university has posted a $5,000 reward for information leading to the arrest and
conviction of lhe person or persons involved j-n either bomb threat incidents occurring
April 2 or April 13. The university encourages anyone wit.h relevant information to
conEacc t.he Vj-rginia Tech Police Department ats 232-TIPS (8477) or 231-6411.
Virginia Tech Pol,ice, in collaboratj.on wit.h other Law enforcement agencies, continue
investigate both .incidents. -Lo
Hoyle, Theresa
From: Unirel@vt.edu
Subject: Shooting on €mpus.
A shooting incident occurred at west Amber ,Johnston earlier this morning. Police are on
the scene and are invesligaling.
The unj-wers j,ty community is urged to be cautious and are asked to contacts Virginia Tech
Police if you observe anything suspicious or with information on the case. Contact
Virginia Tech Police at 231-641-l-
Stay attuned to the www.v!.edu. We will post as soon as we have more information.
ru
Hoyle, Theresa
From: Unirel@vt.edu
Subject: PLease stay put
A gunman is loose on campus. Stay in buj-ldings until further notice. Stay away from
aI1 windows
I
Hoyle, Theresa
From: Unirel@vt.edu
Subject: All Classes Ganceled; Stay where you are
Virginia Tech has canceled all classes. Those on campus are asked to remain where lhere
are, lock their doors and stay away from windows. Persons off campus are asked not to
come Eo campus.
:;i!ge*ir!er.;d!--;;r- j:; r., .,itlatr&: ..,,,.i"i,4, ...

,'/
n
From: Unirel@vt.edu
Subject: Second Shooting Reported; Police have one gunman in custody
In addition to an earlier shooting loday in West Ambler Johnston, there has been a
multiple shooEing with multiple victims in Norris Hall.
Police and EMS are on the scene.
Police have one shooter in custody and as part of rouEine police procedure, they
continue to search for a second shoot.er.
A11 people in university buildings are required Co stay inside until- further hotice.
AlL entrances to campus are closed.
.rird$e.'.i-*ia{ricl,.
From: Unirel@vt.edu
Subject: Counseling support available
Counseling is available in the Bowman Room in the Merriman center (part of the athletic
complex) for employees who seek assistance following today's events.
.....--,""...,,, +;ri'in*&r*[r"iribi!a!lsd
wEt '6f 2 ll:ro
n
From: Unirel@vt.edu
Sublect: Planned Faculty / Staff Evacuation
Faculty and staff located on the Burruss Ha1l side of the Drillfield are asked Eo Leave
their office and go home immediatsely.
Faculty and staff locaEed on the War Memorial / Eggleston HaLl side of the Drillfield
asked to leave their offices and go home aE 12:30 p.m.
.,ri,.;:.jn!+ .;n,: ,t!)..1rir. ,! ,ll

,rlol-frr{e '2 t f:,;- //','*t
3 t0
From: Unirel@vt.edu
Sent: Monday, April 16,2007 10:00 PM
Subject: University closed today; classes canceled Tuesday
Virginia Tech has closed today Monday, April l-6, 2007. On Tuesday, Aprj-I L7, classes will
be canceled. The university will remain open for administrative operations.
There will be an additj-ona1 universiEy statement presented today at noon.
A11 studenls, faculty, and staff are reguired tso stay where tshey are unEil police execut.e
a planned evacuation. A phased closing will be in effect Eoday; further information will
be forthcoming as soon as police secure the campus.
Tomorror", there will be a university convocation/ ceremony at noon at Cassell Co]iseum. The
Inn at Virginia Tech has been designated as the sit.e for parent.s to gather and obtain
information.
From: Unirel@vt.edu
Sent: Monday, April 16, 2007 12:42PM
Subject: Statement by President Charles W. Steger
shooting at virginia Tech / statement. by President Charles W. Steger

The university was struck today hrith a tragedy of monumental proportions. There were
tswo shoocings on campus. In each case, there were fatalilies. The university is shocked
and horrified that this would befa1l our campus. I want to extend my deepest, sincerest
and most profound sympathies tso Ehe families of these vj-ctims which incl-ude studentss
There are 22 confirmed deatshs.
we currentsly are in the process of notifyi.ng families of victims. The virgini-a Tech
Po1ice are being assisted by numerous other jurisdictions. Crime scenes are being
investsigated by the FBI, University Police, and State Police. we continue to rrork to
identify Ehe victims impacted by tshis Eragedy. I cannot begin to covey my own personal
sense of loss over this senselessness of such an incomprehens ible and heinous act The
university wilf immediately seE up counseling centers. So far centers have been
j-dentif ied in Ambfer ,fohnson and the Cook Counseling Center to work with our campus
community and families.
Here are some of the facts we know:
At about 7:15 a.m. this morning a 9L1 call came to the University PoLrce Department
concerning an event in West Amber Johnston Hal1. There were multiple shooting victims.
while in the process of investigating, about tswo hours later the universj.ty received
reportss of a shooting in Norris Ha1l. The police immediately responded. Victims have
been transported to various hospitals in the immediate area in Ehe region Eo receive
emergency trealments .
We will proceed to cont.act the families of victims as identiti.es are avail-abl-e.

A11 cfasses are cancelled and the university is closed for the remaj.nder for the today.
The uniwersity will open tomorror,,t at 8 a.m. but classes wi-l1 be cancelled on Tuesday.
The police are currently staging the release of people from campus buildings.
Famj-lies wishing to reunite with tshe students are suggested to meet at the Inn at
Virginia Tech. We are makj-ng plans for a convocation tomorrow (Tuesday) at noon at
Cassell Coliseum for the university cornmunity to come together to begin !o deal with
the tragedy.
:,,.i,r-*;jtnjr..,t,r,.,. ,,hc.,
From: Unirel@vt.edu
Sent: Monday, April 16, 2O07 4:31 PM
Subject: Campus Update on W Shootings
Virginia Tech remains closed on Monday, April 16, 2007. Vehicular entrances Eo campus
are severely restricted tso essential personnel on1y. Additional, security remains on
campus as the inwestigation continues.
Counselj-ng assistance for students in available a! WeEt Ambler ifohnston and McComas
Hall- until 9 p.m. tsonight. students are encouraged to utilize these services.
Counseling for faculty and staff is available at the Bowman Room in the Merriman Center
(athletic complex) . Student may also be cogether at the Old Dominion Ball-room at
Scruires Student Center.
The university will also close on Tuesday, April 17 Essential personal are to report
for work. classes will be canceled,
A public aathering will be held Tuesday, April 1? at cassell Coliseum a! 2 p. m. (a time
change from the originally scheduled 10 a.m. gathering) .
A11 students are urged t.o contact their parents as soon as possible !o 1et them know
Scudents, faculty, and staff who may hawe any information related to the incident at
wesc Amber Johnslon HaII and Norris HaLl are encouraged to go to the Blacksburg Police
Department to make statements, or call 540-231-TIPP (8477) , or 231-64a1
Parents with concerns are asked to cal-I the Dean of Students Office at 540-231-3787
Indj-vj-dua1s in j ured in the Ewo shootinqs hawe been t.aken to area hospitals
..+r6dils
Page I of4
Hoyle, Theresa 4ba/1iat

From: Kahn, Chris [CKahn@ap.org] 4/t47b
t"Z
Sent: FridaY, APril 20,2007 5:07 PM 7ft-.-//d)
To: Hincker@vt.edu
Subject: the statement
Here's the statement ftom Cho's bmily:
fl Statement by Sun-Kyung Cho, sister of Seung-Hui

Cho, on behalf of herself and her family
II
fl On behalf of our family, we are so deeply sorry for

the devast,ation my brother has caused. No words can
express our sadness that 32 innocent people lost
their lives this week in such a terrible, senseless
tragedy.
1
fl We are heartbroken
fl
fl grieve alongside the families, the Virginia Tech

We
community, our State of Virginia, and the rest of the
nation. And, the wor1d.
1 Every day since April 16, my father, mother and I

pray for students
fl Ross Abdal lah Alamedd.ine ,
fl Brian Roy B1uhm,.
4/20/2007
4/'2A/2007
r' :;ir*:r., I -..4t5i|,r',.,, .
,re|, aiur.{}:'r*1!lJ|!8ilt;|J..
Page2of4
,
q Ryan Christopher C1ark,
IT Austin Michelle Cloyd ,
IT Matthew Gregory Gwal-tney,

fl Cait.lin Millar Hammaren,
fl Jeremy Michael Herbstritt
fl Rachael Elizabeth HiIl ,
T Emily Jane Hilscher,
q Jarrett Lee Lane ,
!| Matthew Joseph La Porte,
fl Henry J. Lee,
!| Partahi Mamora Halomoan Lumbantoruan ,
f Lauren Ashley McCain,

tl Daniel Patrick o ' Nei I ,
![ ,J . Ort i z-orLiz ,
fl Mina1 Hiralal Panchal,
fl Daniel Alej andro Perez,
fl Erin Nicole Peterson,
$ Michael Steven Poh1e , Jr. ,
!| Julia Kat.hleen Pryde,
fl Mary Karen Read ,
fl Reema Joseph Samaha,
4/20/2007
Page 3 of4
IT V'laleed Mohamed Shaa1an,

fl Leslie Geraldine Sherman,
fl Maxine Shelly Turner,
fl Nicole White ,
IT fnstructor Christopher James Bishop,
fl and Professors .foce11me Cout,ure-Nowak,
flKevin P. Granata,
I Liviu Librescu and
fl G. V. Loganathan.
fl
fl We pray f or their f ami l ies and l-oved ones who are

experiencing so much excruciating grief. And we pray
for those who were injured and for those whose lives
are changed forever because of what they witnessed
and experienced.
IT
I Each of these people had so much love, talent and

gifts to offer, and their l-ives were cuL short by a
horrible and senseless act..
fl
fl we are humbled by this darkness. We feel hopeless,

helples s and l-ost. This is someone that I grew up
with and loved. Now I feel- Iike I didn't know this
person.
fl
4/20/2007
,/in'!iaiir.9ia!0d,ii-'n5." :
Page 4 of 4
fl we have always been a close, peaceful and loving

family. My brother was quiet and reserved, yet
struggled to fit in. We never could have envisioned
that he was capable of so much violence.
Il
fl He has made the world weep. We are living a

nightmare.
fl
![ There is much justified anger and disbelief at what

my brother did, and a l-ot of quest ions are l-ef t
unanswered . Our f ami Iy wi l- I cont inue to cooperate
fully and do whatever we can to help authorities
understand why these senseless acts happened. We have
many unanswered questions as well
fl
fl Our family is so very sorry for my brother' s

unspeakable actions. It, is a terrible tragedy for alI
of us.
The information concained in this communicaEion is intended for the use
of the designaled recipients named above. If the reader of this
communicatsion is not the intsended recipient. you are hereby notif j-ed
that you have received tshis communication in error, and that any review,
dissemination, dislribution or copying of this communication is striccly
prohibited. If you have received this communication in error, please
notify The Associatsed Press immediately by telephone aE +I-2L2 -521-1898
and del"ete tshi6 emaj.l. Thank you.
I I P_US-D ISCl
mEk dccc6 0c 6 d2c3 e6 43 8f O cf 4 57 d9a493 I
4t20/2007
. I .',ri*ff
Elue Ridge Copier 909 Iowa street salem vA 24\53
Food L,ion 1413 North Main street Blacksburg VA 240 60
Food Lion 801 Hethwood Boulevard Blacksburg VA 24060
Hardees 13L1 south lltain Street Blacksburg vA 2 4060
Hardees 904 Prices Ford Road Blacksburg VA 24060
Ilardees 103 Roanoke scree! Christiansburg vA 24012
Church of God Pearisburg vA
Kroger 903 University City Blvd B Iacksburg vA 24060
Kroger 1322 South Main Stree! Blacksburg VA 24060
Trade winds 5500-106 Atlantsic Springs Road Raleigh NC 21616
Salvation Army 760 Roanoke Sereet Chri s t iansburg vA 24073 <==Huge support
Buffalo wings
Southern Bapeist Conference < ==Hu9e Eupport
Food L,ion Village Oaks Shopping CIr Radford vA 24L41

McDonaldE 110 Turner Street Blacksburg VA 24060
Do1lar General Main Street Chrigtiansburg vA 2407 3
Britt Chrysler Jeep 3427 ,!ef f erson Davis Highway Fredericksburg vA 2240L
Carol Lee Donuts 1414 North Main Street Blacksburg vA 24060
-----Original Message- - - --
From: Mccoy, Heidi
Sent: Monday, ,tune 25, 2OO7 11:32 AM
To: Woodard, Linda; Adams, Zachary
SubjecE: FW: Public Recognj-tion Request
Linda and zack,
Please 6end him any lista you have.
Thanks, Heidi.
- - - --Original Message-----
From: Hincker, Larry
Sent: Monday, lTune 25, 2007 11:29 Alt!
To: McCoy, Heidi; OtRourke, Kim
Cc: Flinchum. Wendell; Beach, 'John; Smith, Sandra; Woodard, L,inda
subjecf: RE: Public Recognition Request
I need whatever listE I can ge! my hands on. Ir11 vector back with the list custodian to
determine the magnitude of the respective agency' s involvement .
Larry l{incker
University RelationE
Virginia Tech
314 Burruss Hal1
Blacksburg, VA 24 061
540 231 5396
hincker@vt . edu
--- --Original t"tessage-- ---

From: Mccoy, Heidi
Sent: Monday, June 25, 2001 8:32 AM
To: O'Rourke, Kim; Hincker, L,arry
Cc: Flinchum, Wendell; Beach, 'John; Smith, Sandra; Woodard, Linda
Subject: RE: Public Recognition Requests
Kim and Larry ,
The Emergency Response Resource Group initially tried to puI1 together a list, but was not
succeesful in doing so' I am copying Zack Adams on thisagencies that camebe
list. as he may able to help'
of the to our help
Zaek was the iniEial conEacE with VDEM and many
of the service agencies Ehat provided
initiaffy. Also' Linda Woodard compiled a list
3
Mesiage Page I of3
Hincker, Larry
From: LuE, Jake [ake.luts@troutmansanders.com]

Sent: WednesdaY, JulY 1 1 , 2007 9:1 0 AM
To: O'Rourke, Kim
Cc: Steger,Charles;hincker@vt.edu
Subject RE: Summary of conversation regarding resolutions
Kim
All of this is consistent with our conversation of yesterday. I understand the concept for the
reception in September and I believe that the approach suggested will work even in view of the
large number of honorees.
I look forwardto hearing the recommendations on the items for which some f9l!ow--uq js
required. For your information, my avoids over the next several months are July 19'22, July 26
to Aug. 6, Aug 10-12, and SePt. 25-30.
It gives me great comfort that we now have a plan to provide this tangible recognition to those
who have done so much for Virginia Tech.
Many thanks.
Jake
Jacob A. LuE lll

Troutman Sanders LLP
Troutman Sanders Building
1001 Haxall Point
Richmond, Virginia 2321 9
Direct Phone (804) 697-1490

Direct Fax (804) 698-6014
email to: jake.luts@troutmansanders.com
Frcm: O'Rourke, Kim [mailto:orourkek@vt.edu]
Sent Tuesday, JulY 10, 2007 10:57 PM
To: LuE, Jake
Cc: Steger, Charles; hincker@W.edu
Subject: Summary of conversation regarding resolutions
Jake:
As requested, here is a summary of our conversation this morning regarding the five
7t1v2007
ory
Page2 of3
Message
resolutions of appreciation and what has transpired since then'
1. Resolution for the Governor and the Panel. Copies (i.e., originals) will be presented
by Rector and President to the Governor and to Col. Massengill. S-eparate meetings will
bi; planned with the Governor and with Massengill. S9nd.V in our office willwork on
datbs. We already know that the Governor is not available to attend the Richmond Hokie
Club Kick-off lateithis month. Regarding the date for the presentation to Massengill,
Charles would like to do this early in August. Larry recommends waiting till after the
panel's report is issued, even though the presentation would be private.
2. Resolution for Students. Zenobia is checking to see if any group other than Hokies
United and SGA should receive a copy (i.e., original). Resolutions will be presented to
SGR pt"r. and head of Hokies United (plus anyone else Zenobia identifies) at August
BOV meeeting.
3. Resolution for Law Enforcement and Emergency Response groups'

4. Resolution for the Greater W Community
Let me discuss 3 and 4 together. As I explained, we are planning an event on

September 10 at The lnn from 5 to 7 p.m. (to which you are invited) to honor all
EXTERNAL law enforcement and emergency responders as well as community groups
that provided assistance in various wayi-about 130 organizations. You had suggested
sending the resolutions with the letters of invitation; you felt that having presentations.
made t6 130 organizations in attendance would make the ceremony extremely long. I
discussed with bharles and Larry separately. Charles preferred to have the certificates
or resolutions (keep reading - this wiil be clarified) set out on a table for the attendees to
take with ttremi Ouiing the ceremony, the name of each organization and attendees
would be called out, ind the honorees could wave (since this is a reception, they will
already be standing--we'll work on the mechanics of this). We had already prepare!- - -
tetters, wnicn are rEady to go out-and Larry would like to proceed with the mailing ASAP
because the letter also series as a thank-you note (the letter would have to be delayed
if we enclose either certificates or resolutions). Larry thinks we should proceed with
plans to have certificates prepared for each organization, which they can pick up at the
ceremony; he pointed out-thdt everyone wants to hear their name announced and to
leave witir'something in their hands. He recommends that the BOV resolution be sent
separately with a cover letter from you (which, again, we can prepare), and that the BOV
resolution only be sent to those groups specifically named in the resolution.
5. Resolution for Administration, Faculty, and Staff. Copies (i.e., originals) of the---
resolution will be sent to Steger, McNamee, Hyatt, Faculty Senate President, and Staff
Senate president along with-a cover lefter from you. Each letter will also specify which
otf,ei peopte are receiiing copies of the resolution. We'll write letter for you'
Please let me know if anything is unclear or if you have any concerns or objections'
Kim
, rll2007
lviessage
Page 3 of3
you that any tax advice

IRS Circular 230 disclosure: To ensure compliance with requirements imposed by the IRS, we inform
is not inlended.or written to be used. and cannot be
that may be contained in this communication lincluding any attachments)
ur"a, f& tn" purpose of (i) avoiding any penaliies undei the Intemal Revenue Code or (ii) promoting'. marketing or
party ani transiction(s) or tax-related matter(s) that may be addressed herein.
recommending to anothei
information intended
This e-mail communication (including any attachments) may contain legally privileged and confidential
you should immediately stop reading this
*iJy foi tttr ure of the intended reciiieni. If you are not the intended recipient,
use of this communication
r.rr'ugr -a delete it from your ryrte'm. Any unauthorized reading, distribution, copying or other
(or its attachments) is strictly prohibited'
tlll2007
{h/'r
.
Aprll21,2007
ourUniversityhasbeenvisitedbyatragedyofmonumental,unforeseeable,and
unimaginable proportions. Otu sorrow is limitless. Our hearts ache for the families of
those lost innocents. Indeed, they are our family. tVe reach out and pray for our sludents
and colleagues still recovering and we pray for a speedy return to the campus.
I
There will be time for the world to learn from this honific event, but as a University we
must not be defined by this event. As so eloquentl;' delivered at the convocation, '\ve
will prevail."
It is important that we understand and embrace not only the grief, but also the limitless
questioning and anger of so many involved. If we irre not to be defined by April l61l',
2007,we must, with sincerity, accept analysis; we lnust learn -we must let the world
learn - from our experiences so that understanding becomes wisdom, and from wisdom
we will rebuild.
I
We fully expect Govemor Kaine's and President Brrsh's commission and our own
internal comprehensive review and the reviews, dis;ussions and analyses from many
professionals around the world that certainly will ft,llow, to yield answers to beaefit
Virginia Tech and society at large.

,
It is premature for early-stage guessing. The quest for answers must come from a
thoughtful analysis of so many aspects of our traga ly --- whethef-Yill be the role of
(7) (:
for
emergency response, c.mergency communication{lnental health]ifriemal protocols
sharing informatiorffiiuacy lawffiudent counseli rg - the list goes on. We ask that our
colleagues in the University refrain from public dis,:ussion until we have all the facts.
,i;:
While this is taking place, we focus now on our stuilents, and indeed on ourselves, the
facultv. administrators and staff. We have a noble 'rocation and sacred trust for those we
were responsible to serve.
-:
rr- - , '! ;r . . .1J{rrillF.*r*i@

Our responsibilities are manifested in doing what rve do best. We are a universif. We
are Virginia Tech. We are immersed in a special s;:here of American society - the sphere
of learning, discovery and engagement. Thes€ are more than mere words. This is what
deftnes us. This is what drives our spirit. This is r.rhat drives oLu quest for knowledge --
-knowledge
for knowledge sake, knowledge to undcrstand ourselves and the world around
us, knowledge to improve our own well-being, and knowledge to improve every facet of
life on the planet.
Virginia Tech ranks among the nation(great academies. April 16th cannot change that. It
is important that we tell the world our story. IndeeC, if there is one thing that sets us
aparl from other large American universities, it is c ur sense of family. Last week proved
that. Over the years people have told us, we act anl feel much smaller than our large
numbers would otherwise reveal. Call it a Hokie Spirit - call it a deep sense of caring -
call it a love for each other.
We have seen the world respond to our spirit with r:ounlless expressions - large and small
--- a worldwide moment of silence at noon April 2tt'l' or an impromptu student memorial
of 32- and now 33 -- Hokie Stones on the Drillfietd. Donning the orange and maroon in
all corners of the globe begins to memoralize the legacy of our lost friends and students.
:
H With these and so many other expressions, we not rlnly leave a legacy; we start fresh
ffi
today, because we are Virginia Tech.
Larry Hincker
ffi
;
I
I
I
From: eericksong@cox.net
Sent: Thursday, April 19, 2007 7:41 AM
To: President@t.edu
Subject: Special Request
Attachments: Litter to Pres - Va Tech.wpd; Letter to Pres 'Va Tech.odt
Dr. Steger
who also made suggestions of
My daughter has had death threats in reent monthi from a cunently enrolled student particularly engaged
[irii.g ofi"i discussed in attached lefter. Because of our experiences I believe I would be
safe$. I have sent a note
i"'inE prr"g of reviewing on campr" policiesand legislation which. are relevant to on
"tJdents camPus
for this purPose. As I mentioned
to Gov. Kaine requesting toGlni"fui"r"d by the corn'mittee you.asked him.to assemble
be in the overall interest of the objec-tive
to him I have not discussed matters with the media or tawyeri. I believe that may
which is basically reviewing processes and making improvements'
Uv tlre.lJo.rf{t.Naval Shipyard as
I have a degrde in Mechanical Engineering from od,Dominion University, am employe!
Westem Branch High School)' 19 (fteshman
;E;g;#.g Fr"nning rvranagei and hive 3 daughters ages 15 (freshman
VCU), and 21 (Junior Va Tech).
Please contact me and let me know.
vrlSteve Erickson (757) 650-1569 any time
$4r.4 -sa o- u-^--,-g aN"*\r*^"A
*,, -j;|Ele,-. -{&k"- --." ,

?ftI"edditrdit5=n"dlnq
Ghesap,rake, VA 23321
April 18, 2007
Virqinia Tech
OfFrce of the President
Dr. Charles W. Steger
Dear Dr. Steger,
First l'd like to offer condolences as I am sure )ou are having a very tryrng
time and I wish you well in being capable enough to handle the stresses and
making hard decisions. Second, I tvould like to share myfirsthand concems
with campus safety (stalking in particular) and'l vrould like to speak with the
committee being appointed by Governor Kaine on this subject and harc
notified his office of myrequest based on myfamily's experience at Mrginia
Tech.
My daughter dated another student in September whom she was introduced

by a mutual acquaintance. She didn't like his occasional verbal assaults
and tried to break off the dating gentlyand then more forcefully (in writing).
He then stalked her, threatened to kill her and made comments suggesting
he might kill other students. When it escalated once again following spring
break she sought university help in the matter.
My daughter was stalked for a period beginning in the fall of 2006 and
continuing until January30, 2007 when she took the matter to the \Arbmen's
Center, and was referred to the Mrginia Tech Police and the Blacksburg
Police Department. An anest was made January 31't on violations of
Virginia penal code 18.2-60.3, Stalking. The criminal trial is lvlay 3d. The
univcrsity began handling the matter as a regular.Judicial fffairs hearing
which was eventuallyconducted on February22no. An interim suspension
was not pursued bythe administration. When I pressed the matter luas
told the reason was.he was not considered a threat is because he didnt
specify how and when he would kill my daughter or others. I Wsh to share
the experience with the you because I believe there are many areas of
improvement needed and would like to share those with you in order that
they may be implemented.
In particular, there are tuo aspects of the threats that merit e>amination. The
initial crime of stalking and verbal assault. And the yet to be carried out
threat of violence against my daughter and other students. The judicial
process and university handling seems to hare focused solely on whether
the stalking and verbal assault crime vrould aqain be committed, not whether
it had occurred. This is inconsistent with the definition of stalking in the
Student Code of Conduct, and further victimized my daughter as vrell as
empowering the perpetrator to continue his aggressions touards women.
*fta , ,tff&",
.!
r'rc rlr sr.l gl 11(Jllgu allu llvlllg lll tllg uulllls.
The hearing date w:.rs unreasonably late and was chaired by a student
panel. The Student Code of Conduct is clear and the er,idence was
substantial in suggesting immediate action uas warranted. I shared
concerns with Dean of Students (Brown), VP of Student Affairs (Hykes),
Judicial Affairs (Williams). Your administrative staff that handled the matter
appear to have made judgement as to the student's mental state without a
medical evaluation. Further, none was pursued as far as I knowand lack of
pursuing it was explained to me as not Wthin university rights nor deemed
; necessary. In fact the bulk of pur staffs focus was on getting my daughter
into counseling and treatment, not the student uith the deranged ideas in his
head.
During the hearing, my daughter's advocate from the Women's Center

offered consolation and support. The student brought an attorney I was
not able to observe the proceedings, but in general mydaughter got a strong
dose of what she shouldn't have done. I had prepared myself and my
daughter to understand the punishment rrould likely be a warning. Instead
the panelfound the student'hot responsible". Most reasonable people would
clearly see the violation of the stalking policy, but the basis uas explained by
the administration as relernant to wtrat the panel thought might happen in the
future. The charges they were hearing were for actions already committed.
Had l understood your panel would be putting mydaughter on the defense
there would have been a lawyer present to represent her.
In summiry , familiarization with stalking lauc seems inadequate. The victim

is not respohsible for the attacks. The university handling of the matter did
not take an adequately protective stance in my daughte/s welfare aside from
the truly wonderful help from the Women's Center. The policies in the
university guidelines may not have been followed or perhaps do not establish
appropriate level of concern pending a psychiatric evaluation. The hearing
process itself needs improrement. The university's ability to act on
information may be hindered by inadequate legal requirements. The policies'
regard for victim's rights seems secondaryto the rights of the accused. The
overall process left me rrrondering how anyone could conclude the student
whose actions prompted all this could be found 'Not Responsible" for
Student Code of Conduct violations.....who exactly is responsible when one
student threatens to kill another.
Respectfully,
Steve Erickson
.,;*4i'!,i:?!,,
, ('2.
@SA,rvW|' ).-
'-Lt-(
CALL TAKEN BY LTNIVERSITY RELATIONS
Name ilor rth t Ahefrel\

Affiliation
Telephone
8oT-a tx(7
Question or
Concern
./' t - 2,
ou,, 5-'10 ^07 ti*, f ) oQ
f in
Referred to
Hincker
From: Abernathy, Dorothy [DAbernathy@ap org]
Sent: Wednesday, MaY 30, 2007 11:42 AM
To: Hincker, Larry
Subject: RE: AP seminar at Virginia Tech?
Larfy,
Do you think at this Point we can begin working to line up speakers fot Jul-y 24?
Thanks.
DorothY
-----original Message----- hinckerG exchange vt edu]

From: Hincker, Larry Imaitto: ' '
Sent: Friday, MaY 25t 200'1 1:08 PM
To: AbernathY' DorothY
Dorot hy,
I'11- have soneone start fooking into gettang a room for you, at no cost, either at the
student center or in the Conference Center for Tuesday JwIy 24. Once I
get contact
people, I'11 turn it over to you to finafize'
Larry Hincker
Associate Vice President for /,o Z*//-C
University Refations
Virginia Tech
314 Burruss Hal- l-
Bl-acksburg VA 24061
fura.Af-
540 231,5396
hinckerGvt . edu zb4,
-----Originaf Message-----
From: Abernathy, Dorothy [mailto: DAbernathyG ap. org]
,rq>4*'/
Sent: ThursdaY, MaY 24, 2007 8:08 AM V/Ar*/-/^?/-'
To: Hincker, LarrY
Larry'
Thanks for getting back to me.
Mid July is pretty bad for me. I'rn traveling July 17 through 23, and I have a corunitment
in Richiond tn .rury 26. July 24 or 25 could probably work. rf the seminar was much sooner
than that' we woul-dn't have enough time to plan for it'
I look forward to hearing from you. Have a good weekend'
Do rothy
-----nri oi na l Messaoe---
v!+Yrr!vt
Fron: Hincker, Larry lmailto: hincker@ exchange . vt ' edu]

Sent: WednesdaY' MaY 23, 2001 5:28 PM
To: AbernathY, DorothY
Dorot hy
I am heading down the road to another.. ' somebody else is driving" "and
1
l':', .
note.
Yes, 1et me work on something' I can get caught up this weekend and look at some dates '
Mid lulY rnight work '
Larry
Larry. Hincker
Sent from ny Goodlink synchronized handheld
-----Orj-ginal Message-----
From: Abernathy, Dorothy [mailto: DAbernathy@ap ' org]
Sent: Thursday, May 1l , zOol 06:36 AM Eastern Standard Time
To: Hincker' Larry
RE: AP seminar at Virginia Tech?
Thanks for remembering me ...

ri
lB Virginia APME has virtually no

! I,m familiar with the Inn and Conference Center. However,
just borrow a room free of charge ' I
I money in the bank account. we were hoping we cou.Id
L
doubL that woufd be possibte at the rnn and conference center. Am I w.rong?
Ir I'm sure you do need the vacat.ion. we have some flexibility on the tining' we woufd be
interested in hearing what it was like working with the rnedia' You could critique the
I
t* media from tnat persiective. we did a similar session after the sniper trials, and the Pro
* from Virginia eeich offered a valuabLe perpective' What do you think?
F
I includi-ng those you suggested' I know
If this doesn't work, I'11 pursue some other .ideas,Virginia
Wat Hopkins. we serve toget-her on the board of the Coalition for open Government'
t
r
lt Thanks for getting back to me so quickly'
&
Dorothy
tF
E Sent from my Goodlink Wireless Handheld (www'good'com)
II
I
$ From: Hincker, Larry lmailto: hinckerG exchange ' vt ' edu]
B
Sent: Wednesday, May L6, 2OO'7 09:34 PM Eastern Standard Time
r To: Abernathy, Dorothy
i Subject: RE: AP seminar at Virginia Tech?
l'
f,
I Hi Dorothy '
tf
are we1.I known around the

First, you don't need to introduce yourself to me, You been
state,...and likety been in your rofe as long as I have in mrne'
of course you, re wel-come on the campus. The Inn and conference center are perfectly
suited for this. It,s a full service hotel and conferencing facility. Bob Muse ls my
h,,
point ot contact over there'. '
231 8000. This was the same location that served as headquarters during the April
n tragedy. The media operations were in the adjacent afumni center'
I will be on vacation the }ast

Regrettabfy (or maybe not, I really need some tine off), here,
week of July and first week of August. Even if I were I'd likely not be much hefp
onapanel.abouttheperfornanceofAmericanmedia.Although,Iwasatthecenterofthe
storrn', I never had rnuch chance to really review or read much coverage ' The pace was so I
incredibly fast and the tension so high, I captured only small pieces here and there'
I il;;a-;;;b a paper in the way to work at 4 or
2
5 in rhe rnorning and fook only at the
.,,i.rn".- ,. -
Lreadfines. while in the Joint rnformation center, Ird try to catch something on the TV
only to be interrupted several times by someone asking this or that' or the phone
.i"6i"q, or runnin-g to the next rneeting' When we began after action
r.rri"r"6 - I cou.Ld remember hardly anything of the week '
writing statements, writing speeches'

I was so involved investigating' getting facts,with
feeling an overpowering sense of Io"s "ot.t.d rat^r nerves r and f inally be week's
end.,..tota1 exhaustion...that I real-ized I missed the story from the outside ' I wasn't
following the media
reports '
Corrine wilf be great Although she was running with me, she 1ike1y will have a more
detached PersPective.
Finally, I would also recommend touching base with Rachel Holloway, who is the dept head
of Communicati-ons . . .the academic unit. She may be able to recommend peopfe within her
department such as Wat HoPkins' who could sit on the panel. Let me know if I can help
in
other ways.
&
Rega rds
Larry
Larry Hincker
Associate Vice Presi dent
Virginia Tech
314 Burruss Ha]1

Bfacksburg. VA 24061
540 231 5396

hinckerGvt . edu
Frorn: Abernathy/ Dorothy lmaifto: DAbernathy@ap ' org]

Sent: Tuesday, MaY !5, 200'7 10:10 AM
To: hinckerGvt. edu
Subject: AP seminar at Virginia Tech?
Lar ry,
14* ,r.Ne rhrafrF*biil{dlr}.,. I 3ir', . :"*at*5*liridt||i&.a

Irm Dorothy Abernathy, the AP bureau chief for Virginia and West Vi-rginia. I am part of an
organization cafled Virginia AP Managing Editors that puts on annual training seminars for
i ournalists.
Werd like to have a seminar that reviews coveraEe of the Virginia Tech shootings and talks
about lessons learned. The committee wants to have this semj-nar at Virgj-nia Tech. (We
generally have our seminars on coffege campuses, although usually closer to the center of
ine state. In the past we've been at Mary Washington, Virginia' JMU, Washington & Lee,
William & Mary and Lynchburg CoJ"Iege. )
WoutC it be possible to use a room on campus with wireless or highspeed internet to hold a
day-long seminar? We generally start at 9 a.m. and wrap up no later than 4. We like to
provide boxed lunches and some beverages.
The dates we're looking at are July 31 and Aug. 8, but we have some flexibility if those
dates don't work. We thought those dates might appeal to you because both are before the
beginning of the f a.l-I semester.
One thing we'd iike to do is set up a panel of people from outside of newspapers
willing
who coufd
to be on
give their perspectives on how the media did on the story' Would you be
itris panel?- We're afso planning to ask the major of Blacksburg, a newspaper reader,
Corin-ne Ge1ler and the student government president. This would be our opening panel of
the day, so it would start at about 9:30 a.rn. We are hoping Fredericksburg Free Lance-Star
Editor Ed Jones will moderate.
We would then like to have a panel of editors tal-k aoout some of the difficult decisions
they made in the course of th! coverage - such as whether to run the pictures that Cho
submitted to NBC.
Finally, in the afternoon, we'd like to have a sesSion on internet research since that was
-
ct
L-I^
,JI\j
€-^f^r
!oeLv! i^
r1r this story.
Thank you for considering my reguest. Would it be possible to get an answer by a week from
today? We can't contact any other potential speakers until we can firm up a time and place
for the seminar.
Thank you.
Dorotl.y
of the designated
The information contained in this communication is intended for the useintended
recipients named above. rf the reader of this comlnuni-cation is not the reciPient,
lar .{!L*'*r,,:ie{gn&,..r,,,,r ,. r, i ---....;."..*diryg|I

are herebv notified that you have received this corununication in error, and that any
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ierriew, dissernination, distribution or copying of this communication is strictly
piorriuitea. rf you have received this communication in error, p.Iease notify The Associated
'press inmediately by tetephone at +L-212-62L-I898 and del-ete this email. Thank you.
trP us Drscl
msk-dcEc60c6d2c3a64 38 fOcf4 67d9a4 938
-"..,r .. ,i,;i; ,;iir,,,ri ,, r.t('.{ii(t,, {{:irihdal!d'&r!t}4dn*d

;
Event Order Confirmation
Unlvo.slty Rslatlon! . AP Meetlng (29036) Start-End: Iw O7l24l2OO7 071A0 Atul - 11:59 PM

Attendance: 30
Unlverslty R6latlons MailCod: 0229

314 Bunuss
Mail Code: 0229
Bsckground Info Reservation requested by Shawn

"
EGnicbbiiriri;rii4";
Coordinator 'l: C nny Shema tula n: 540 231.9047 Email: gshema@\,4.edu
Bookings usage Un lts
Johnston SC 102 0712412007 O9.OO AM - 03:30 PM
Unlt R.tg Chr|!c!
Space & Chargss (f) fue O7t24l2OO7 OgtOO AM - 03:30 PM

No Space Asslgnod
Event Planning
F Johnston SC 1o2"Depart. Ralo 1.00 EA 2.15 5.00 / HR 35.00
Total For Space & Charges (1): 35.00
Selup lrsrruclrors lr rernet COrnection '"q .esled. Cllent will bring own computer projector.
O-bs Equlpmont {4} Tuo o712412007 ba:6ii AM . oa:go pN
Johnston SC 102
Johnston Student Conter
n * Johnston - Active Ethernet Connect on 1.00 EA 8.s0 / EA 8.50
Total For Ops Equlpment (4):
Totd Outslandlng charges:
rqiewed this doanmenl and confhm lhe inforinalion is true and acatrate. I have read, understand and agree lo abide
have
byatl guidelines and policies applicable to this evenL I agree to pay all cltarges stated. I understund that additional charges
nay applyfor any request, change and/or addition made after this date.
Signalure -t7
Pag6 1 ot t Vrrgrnia Tech. I:ve (10). 06/1112007 11:56AM
.:$r{,rirria(rir.f | 1.tr!r tl, . ,i;nl'||*r!,irj.r

,v
bNvDAw{
tgv ./
VTRGINIATECH@EDAND, /
LOOKING AHEAD
Burke lohnston Student Center
T,fii;,y;;fo"n
9;30 a.m. - REGISTRATTON 'Iahnsloa
9:50 a.m. - OPENING REMARKS - Blacksburg
Mayor Ron Rordam
10-11:45 a.m. - CAMpUS AND COMMUNITY
PERSPECTIVE
Moderator: Mike Harris, sports editor Richmond
T_D
Panelists:
. Larry Hincker, VA Tech spokesman
. Corinne Geller, Virginia State police public Relations

Manager
Adeel Khan, virginia Tech Student Government

Association president
' Bob Spieldenner' Director of pubric Afrairs, virginia

,-v'c'ruurrr
Deparhnent of
Emergency Management
1l:45 a.m. -12:45 p.m.- LLTNCH
speaker: Roland Laz'enby,virginia Tech joumarism

professor and former Roanoke
Times police reporter who is writing a uoot<
with students uu""t rrr" vi[r"ia Tech
tragedy, due out this summer, tentatively titled
April 16: Heartbreak in Eiacksburg and
published by Plume publishing.
12:45-2 p.m. - FROM THE EDITOR'S PERSPECTIVE
Moderator: Joe Stinnett, managing editor, Lynchburg News

and Advance r
Panelists:
Robert Bowman, managing editor of Collegiate Times
Carole Tarrant, editor of Roanoke Times
;ffii'.
Denis Finley, editor of The Virginian-pilot
:Dispatch.Tom Kapsidelis, in-the-field editor for Virginia Tech story for Richmond Times-
2-2:75p.n.BREAK
2:15-3:30 p.m. - GoVERING THE sroRy FROM youR DESK oR coMpurER

(How to use new Intemet resources to r€port breaking news - especially when the news
involves young people
Panelists:
. Christopher Riner, online director of Collegiate Times
. Jennifer Jiggetts, intem for Landmark communications. owner of rhe

Virginian-Pilot and The Roanoke Times.
To register contact Joyce Dewitt at 804-643-6646 or e-mail at idewitt@ap.ors before

7-19-07
Bob Spieldenner
Director of Public Affairs
Virginia Department of Emergency Management
10501 Trade Court
Richmond, VA 23236,
www.vaemergency. com
(804) 8976510
(80a) 8976626 (fax)
.;.. _..: .;.-!trtl!tlhi--!.:-^

Virginia Tech News Page 1of2
Owczarski, Mark

To: Owczarski, Mark
Virginia Tech News

Friday, Apnl27,2OO7
atactisOuig torecast for Apr 27: Likely moderate rain showers, Hi: 67'F Low: 47oF
WE ARE TT{E HOKIES. WE WILL PRCVEN.

Detailed list of resources for faculty, students, staff , and tamilies
lnformation line - Dean of Students Ofiice: 540/231-3787
Today's Top
History prolessor dlscusses his "Cradle ol America" book and
four centuries of Vlrglnia history
Peter Wallenstein, professor of history, is the author of the newly
ref eased Cndle of America: Four Centuies of Virginia History. Hear a
podcast of Wallenstein discussing the tirst modern history of Virginia
authored by a historian.
Read Full Story
Carrpus Notices
Latest News I
Civll and Environmental E ngineering invites
04.27.2007 universlty communlty to r nemorial service
Professor's Arbor Day speech will Friday
celebrate Marion Va. "Crylng Tree"
Power plant stoam tunnel upgrade project to
u.27.2007 cause traffic interruPtions i on camPus
Creehan named director of the Center for
High Performanc€ Manulacturlng Human Resources oflers tlps lor talking to
chlldren about the traged' y at Virginia Tech
a.26.2007
Engineerlng str,rdents provide $105,000 Graduate Ombudsperson appointed
endowment for design teams
Univerelty Llbraries seekt ; cooperation in
04.26.2007 archlvlng trlbutes and m€ morialg
Deot's Place awarded prestlglous Golden
Cup award Notice regarding unautho rized memorial
appareUmemorcbilia and fraudulent
u.26.2007 lundraising
Instltute for Cultural Policy and Practice
l
contlnues partnsrship wlth Ans Council More Notices Submlt r Nolice

r
of New Orleans
M.25.2007 Upcoming Events
Mefford, Artis named 2007 Graduate Man
5t't6t2007
Virsinia Tech News Page2 of 2
and Woman of the Year

Fiday Apil 27, 8:00 am- 6:00 Pm
u.24.2007 PLANT SALE
Two honored as2OO7 Undergmduate Man
Friday May 4, 6:00 pm- 7:00 pn
and Woman of the Year
Virginla Tech Roanoke Center Research
Forum
Friday May 11 , Ail day- 1 1:30 pn
Universlty Commencement Geremony

w HoME lw NEWS IWWEBCAM lw MOBILE lVT PODcAsrs I Rss FEEDS

r: news, notices, and events, please visit the Virginia Tech News website. A complete list of News and
@ 2007 Virginia Polytechnic Instituto and S'tate University
5t1612007
i*1' .. .
Hincker
ft Virginia.Tech.news@W.edu
From:
Sent: Friday, April 13,2007 3:16 PM
Tor Multiple recipients
Sublect: Bomb thread closes Torgersen, Durham, \Mittemore halls
April 1-3' 200?

Because of a bomb threat, virginia Tech is imrnediately closing the following
three
buildings: Torgersen, Durham, and Whittemore halls'
Classes in these three buildings are cancelled for the remainder of the day'
The three buiJ-dings wiIl remain closed until further notlce'
Traffic wilf be restricted on campus roadways including the Alumni Malf'
Activities schedufed in these buildings for tonight and this weekend will be rescheduled'
Go to www.vt. edu for further information'
All faculty, staff, administrators, and graduate students. who work in Torgersen' Durham'
and whitternore haLls are asked to immediitely report to the Burruss Hafl Auditoriurn for
further inforrnation.
Bfacksburg Transit will also be rescheduled. Look for further information'
;ranii$Ll.!.l;;B,q(;iJ&rlll:J;!h.: . ..
RE: Workplace Violence Page 1of3
Shrader, Jeffrey (DC)
Subject: FW: Workplace Violence

Attachments: Behavioral Misconduct (2).doc
From: Brown, Tom

Senh Friday, Juty 29,2005 2:17 PM
To: Adams, Zachary
Cc: Morgan, Deborah; Keene, Frances; Roy, Lucinda; Zahm, Dlanel Plummer, Ellen
Subject RE: Workplace Violence
Zock - sorry to foke all week in getting bock to you. (orientotion ended
yesterday - yippee)
T agree with Dione's suggestion to encourageo syf lobus stotemenf obout

clossroom behovior.
This off ice, along with Judiciol Affoirs, is committed to design o "clossroom
behovior" website os o resource f or foculty ond stoff. We storted this
project 2yeors ogo, but hod to concel due to theoffice nome chonge. (we
hod printed "re-positionol" stickers for foculty qnd stoff with the website,
but it soid "f rom the Deon of Students Office" , so we hod to void the whole
thing)
f
Fronces Keene, Director of .Tudiciol Affoirs, ond met ?ecently with Ellen
ond Debbie ond ogreed to put this project bock on the front burner. We
shouf d be oble to hove this up ond running by the end of fof l semester.
(moybe sooner)
f hove filledin some blonks for you in your droft.

My thoughts ore
highlighted in red. Some need to be reviewed by Fronces Keene ond some by
Debbie Morgon.
Debbie hos been looking ot websites from other schools os well.
I suggest onother meeting to include: You, me, Debbie Morgon, Ellen

Pfummer, Dione Zahm, Fronces Keene, ond Lucindo Roy. (Lucindo is
6/2212007
RE: rWorkplace Violence Page2 of3
interested in ossisting, os she deolt with o diff icult cose spring semester)
It would be smort to include reps from foculty senote ond stqff senote os
well.
Hoving soid oll thot, I om on vocotion for the next two weeks. Perhaps we
could oll meet ea?ly September to broinstorm q plon of oction. f om hoppy to
coordinote o meeting dote ond time from this off ice if you'd like.
This is much needed ond f look forword to o coordinoted plon. Thonks.
From: Adams, Zachary

SenH Friday, )uly 22,2005 2:13 PM
To: Plummer, Ellen; Morgan, Deborah; Zahm, Diane
Cc: Brown, Tom
Subject RE: Workplace Violence
Ellen, Deborah and Diane:
, I've copied this note to Tom Brown, since I will need his input to complete the attached draft (behavioral misconduct).
, Tom, at our most recent workplace violence meeting, it became clear that violence in the classroom needed to be added as a
focus in emergency preparedness plaruring. To this end, I've gleaned what I could from the web (sparse, but what I found was
': useful) and consolidated the information into one document. The sections with which I need assistance are highlighted.
Diane, as a teaching faculty member with great experience in this arena, I would definitely appreciate it if you would review
this document and advise if you have additions, corrections, or modifications
Once we have a fmal draft, I will add this infonnation to the departmental emergency planning guidelines and the
informational brochure that we are developing for lechrers and TA's. It is our plan to distribute this information to all
persons teaching class this fall. Unfornrnately, without some generous scripting (which is not my expertise, and for which I
don't have funding), we won't be able to provide building plans with evacuation routes individualized to each person's
assigned classroom.
Finally, College Administrative Publications provides a great fictional case study (also attached), and I think it would be very
helpful to use something similar in training.
Many thanks, and I look forward to receiving your comments.
Zack
From: Adams. Zachary
Sent: ThuT/21/2005 l:55 PM
To: Miller, Robert; Plummer, Ellen; Woodard, Linda; Spencer, Edward; Beach, John; Morgan, Deborah; Houston, Vince;
Zahm, Diane
Subject: Workplace Violence
, Per our conversation this moming, I am providing a link to the departmental emergency planning website, which includes at
r least basic information on workplace violence. htlp/rarrv,phs-i.yt.gdlllP[ognlus{QSDiEruergqlqy7-o
urs -
6/22t2007 .,'-
RE: Workplace Violence Paee 3 of3
2 OPI aunjog'O--Ljntrqdu sllor.httn
Within the departrnental planning document (http://www.ehss.vt.e_du/Programs/OSD/VTEPG/VPI3/index.htm) there is a

short section in Appendix 5 that deals with workplace violence response. ln reviewing the explanatory text at th€ front oftle
document, however, I now realize that I need to expand this section to include a better overview of workplace violence
prevention, and I will begin working on this immediately.
At the very end of Appendix 5, you will find the short summary of emergency considerations for lecturers and TA's. Per our
discussion, I will expand this section to include workplace violence response issues.
If you have any comments or suggestions for the planning guide or website (links, other information that should be included,
etc.), I would welcome your input.
Many thanks,
Zack
6/22/2007
Responding to Behavioral Misconduct in the Classroom
Whom do I contact to discuss a particular case of classroom misbehavior?
Contact the Student Life ffice a|231-3787 or via e-mail at Faculty
should feelfree to make contact at any point in the process of trying to deal with a
disruptive or disturbing classroom situation. lf you are confronted with a violent or
potentially dangerous situation, do not hesitate to call campus police first (911).
Whom do I contact to arrange a presentation fior my department or teaching
assistants on this topic?
Student Life Office offers train on the services the which include
. The Virginia Tech Police Department offers training on (...)

. Environmental, Health and Safety Services offers training on emergency response
planning, which includes an ovbrview of workplace violence prevention.
ffiat behavloml ]€aponsibilities do studcnts have in the classroom?

All students are expected to conduct themselves in the classroom "in a manner
conSistent with the university's function as an educational institution". Any conduct that
interferes with university teaching, research or administration is subject to possible
disciplinary action.
What authority do faculty have in the classroom?

Faculty have the authority to regulate behavior in their classrooms and to refer
violations of reasonable requests to the Office of Judicial Affairs for possible disciplinary
action.
Gan a student be excluded from a class for violations of behavioral rules?

Yes. After putting the student on notice about the objectionable conduct involved and
giving the student the opportunity to respond (which may include an opportunity to
conect the behavior), a faculty member may exclude from his or her class any student,
either temporarily or permanently.
Are there procedures that must be followed in order to exclude a student from a
class for behavioral reasons?
Yes. Students must be given notice (either verbally or in written form) of the reason for
their exclusion. Then the department chairperson must be notified so that he/she can
review the matter. lf the student is being permanently excluded, the dean or provost of
the college must also be notified. The misconduct and subsequent steps taken should
then be reported to the Director for Judicial Affairs.
,,.,,,.i{ryii*",
Gan students appeal faculty-implemented discipline?
Yes. A student may appeal by submitting a written statement of appealto the
department chairperson along with a copy for the dean of the college. The chair may
choose to either respond to the appeal him or herself, or refer the matter to the (. . .) for
an advisory opinion.
lf I refer classroom behavioral misconduct to the OfFce of Judicial Affairc' what
will happen?
It depends. The incident may be handled either formalfy or informally, depending on the
circumstances and the wishes of the faculty member. lf an informal resolution is
requested, the student may be required to meet with the Office of Judicial Affairs to
discuss the behavior and may receive a verbal or written warning. lf a formal resolution
is requested, the case may be referred to the (...) which may recommend sanctions up
to and including dismissalfrom the university.
What are some of the most common campus-wide policies that may apply to
classroom misbehavior?
. Physical abuse, violence, threats of violence, or conduct that threatens the health
and safety ofothers
. Sexual harassment or stalking as defined by campus policy
. Obstruciion or disruption of teaching, research or administration
o lntimidation, harassment, disorderly and/or lewd conduct
. Participation in disturbance of the peace or unlawful assembly in a classroom
. Failure to comply with the directions of an instructor acting in performance of his
or her duties, including failure to provide identification upon request
Where can | ftnd the official campus rules that define and regulate the
What Should I Do lf Violence Occurs in My Classroom?

Fights
Do not physically get in the middle of a fight or try to restrain fighters.
Disperse student spectators away from the fight.
Use your best authoritative, loud voice to let the fighters know you are there and
you want the fight to end immediately. You may use commands such as: "Break
it up. Stop right there. Everyone back off. Move away from each other, now!"
a lf you know the names of the fighters, call them by name.
a Take time to analyze the fight. You need to know if the fight just began, is it
winding down, who is the aggressor, etc.
Obtain additional help from other teachers to stop the fight.
,*trffi*e.r*..r,
Gan students appeal faculQr,implemented discipline?
Yes. A student may appeal by submitting a written statement of appeal to the
department chairperson along with a copy for the dean of the college. The chair may
choose to either respond to the appeal him or herself, or refer the matter to the (...) for
an advisory opinion.
lf I refer classroom behavioral misconduct to the Offtce of Judicial Afiairs' what
will happen
It depends. The incident may be handled either formally or informally, depending on the
circumstances and the wishes of the faculty member. lf an informal resolution is
requested, the student may be required to meet with the Office of Judicial Affairs to
discuss the behavior and may receive a verbal or written warning. lf a formal resolution
is requested, the case may be refened to the [.i.) which may recommend sanctions up
to and including dismissal from the university.
What are some of the most common campus-wide policies that may apply to
classroom misbehavior?
. Physical abuse, violence, threats of violence, or conduct that threatens the health
and safety of others
. Sexual harassment or stalking as defined by campus policy
. Obstruction or disruption of teaching, research or administration
. Intimidation, harassment, disorderly and/or lewd conduct
. Participation in disturbance of the peace or unlawful assembly in a classroom
, . Failure to comply with the directions of an instructor acting in performance of his
or her duties, including failure to provide identification upon request
Where can I find the official eampus rules that define and regulate the
What Should I Do lf Violence Occurs in My Classroom?

Fights
o Do not physically get in the middle of a fight or try to restrain fighters.
a Disperse student spectators away from the fight.
a Use your best authoritative, loud voice to let the fighters know you are there and
you want the fight to end immediately. You may use commands such as: "Break
it up. Stop right there. Everyone back off. Move away from each other, now!"
a lf you know the names of the fighters, call them by name.
a Take time to analyze the fight. You need to know if the fight just began, is it
winding down, who is the aggressor, etc.
Obtain additional help from other teachers to stop the fight.
Glassroom Conf,ict
'. Do not raise your voice.

Try to remain calm and rational.
. Do not touch an agitated or angry student.
. Try to keep the student seated. In many instances, this is impossible. You can
only suggest the student remain seated so that he or she might explain to you
what is wrong.
. Be reassuring to the student as well as to the rest of the class. Explain the
importance of protecting every student's right to leam. Talk about options for
resolving the conflict.
. Send another student for help if possible. The student should be told to go to the
nearest office to summon assistance by calling 911.
Verbal Threats
. School executives need to evaluate how serious a threat is to school safety. lf
determined very serious, then suspension or expulsion may be the best
altemative. Contacting police officials may also be appropriate.
. Threats should not be taken lightly or brushed off, however, do not show fear.
The threatening individual usually looks at the person they have threatened
carefully for traces of fear or shock.
. Steps should be taken to protect themselves, such as isolating the threatening
individual or calling in additional staff and security.
. In some instances crisis intervention rnay be an appropriate response to a
student who has made a threat. The Student Life Office should be contacted
immediately if you feel this is action is warranted.
. Utilize the buddy system, which teams potential studenVteacher victims with
other students/ teachers, to minimize the risk of assault on campus.
General Recommendations
. Make sure you are familiar with the evacuation routes and the location of
emergency equipment, such as fire alarm pull stations, in every building you visit
on a frequent basis.
. Check to see if you have cell phone reception. lf not, identify the location of
general access or emergency phones.
.'llir"..
Page I of2
Vireinia Tech News
Owczarski, Mark
From: VirginiaTech News [websupport@vt'edu]

Sent: TuesdaY, APril 24,2007 8:02 AM
To: Owczarski, Mark
Sublect: Virginia Tech News
Virginia Tech News WViryniaTectr

lnven! the Fulure
Tuesday, APril24,2OO7 Low: 54'F
ffi-"k#Jtgi;*-"dttior Rpr za: Chance none thunderstorms' Hi:75'F'
WE ARE THE HOKIES ... WE WILL PREVAIL ...

and families
> Detailed list of resources for faculty, students' staff'
> lniormation line - Dean ot Students Ofritt j$lzg-Ty-
Today's Top Story
Woman of
Two honored as 2007 Undergraduate Man and
the Ysar
Alison A. Smith of Monroeville, Penn', and Gregory.J'.
'd"o"i"tibior
Reston, va., have been selected as Virginia
i.EniiooT Undergiaduate woman ol the Yoar ancl
Undergraduate Man of the Year, respectively'
Latest News Ca:npus Notices
Summer and Fall 2OO7 course registration

04.24.2007
Global Perspectives Forum to focus information
on international trade inltiatlves IMPORTANT NOTICE regardlng una-uthorized.
rn"toii"i and fraudulent
04.23.2007 "pp"rel/memolabilia
fundralsing
Board of Visltors names 2007'08
student representatives Message lrom the Unlverslty Relstions
04.23.2007 Depart-ment to our communlty
Two universlty lnnovators brldge the Asslstance avallable for those planning memorial
gap between web and llbrary services
resources
More Notices Submlt a Notice
04.23.2007
Dairy Challenge team rctums from
South Dakota wlth top honors Upcoming Bvents
Tuesday Aqril 24' Ail daY
Summer Sesslon Reglstration
Saturday APril 28' 8:00 Pm
ftew nivei Valley Symphony Spring Concert
Sundav APril 29, 1:00 Pn- 3:00 W
Viroinia Tech Police host Breast Gancer
l*-aiJness/Special Olympics fundraiser
5t16t2007
,+ffi,*icflie*, ,**
Page2 of2
Virginia Tech News

wnews@vt'edu' or call (540)
For questions or feedback about virginia Tech News, please contact
piease contact webmaster@vt'edu.
231-5224. For technical qu"ition. a6out this e-mail,
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news, and the rest of today's
Virginia Tech News is a service of university Relations. F.or breaking
news, notices, and evenrs, pi;; ;;it th; Virgrnia Tech News
webiite. A complete list of News and
media'
intormation contacts is also available for members of the
Mailing List Powered bY Dada Mail
\tr61200'7
Virginia Tech News
Page l of2
Owczarski, Mark

Sent: Wednesday, APril 25,2007 5:55 AM
To: Owczarski, Mark
Sublect Virginia Tech News
virginia rech
Wednesday, APril 25, 2007
News WVir#FilH*
Bi;;i.il'g'idcast ior Apr 25: Chance none thunderstorms, Hi: Z"F' Low: 56oF
Wp ANB THE HOKIES. WE Wru PREVAIL.

Detailed list of resources tor iaculty, students, staff , and iamilies
Faculty resources for resumption of classes
lnformation line - Dean of Students Office: 540/231'3787
Today's
Artis, Mefford named Graduate woman and Graduate
Man of the Year
Shamnia Artis, of Ghesapeake' Va., has been name!..
Graduate Woman ol the Year at Virginia Tech, and olln
Thompson Mefiord of Florence, Ala.' has been selecteo
Graduate Man of the Year.
Ca:rrpus Notices
04.25.2007 Weather conoerns neceaaitate relocatlon

11,OOO tree seedtings to be planted across the of memorlal tributes
commonwealth in commemoratlon of Roots conc€rt canceled
Jamestown's 4(X)th anniversary
Summer and Fall 2007 counEe
04.25.2007 registration information
Communtty Gardens to grow in memory of
students and faculty Notice regarding unauthorized memorial
apparel/memorabllla and f raudulent
04.24.2007 lundraising
Two honored !a 2007 Undergraduate Man and
woman of the Year MoreNotices Sqlrn!!-e-Noticg
u.24.2007 Upcoming Events

Global Perspectlves Forum to locua on
international trade in itiatives
Wednesday A7ril 25, All daY
04.23.2007 Su mmer Session Reglstration
Board of Visltors names 2OO7'08 etudent
nepresentatives Thursday Aqril 26, AI claY
2oo7 Club Softball National
ChamplonshiP World Series
Sunday APril 29, 1:00 Pm- 3:00 Pm
Virglnia Tech Police host Breast Cancer
\t16l1ftn1
rli*t,
Page 2 of 2
Virginia Tech News
Awareness/Special Olympics f undraiser

More Events
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For questions or feedback about Virginia Tech News, please contact Wnews@vt'edu,
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w HoME I VT NEWS I VT WEBCAM I vT MOBILE I VT PODCASTS I RSS FEEDS

rest of today's
Virginia Tech News is a service of University Relations. For breaking news, and.the
list of News and
news, notices, and events, pi""t" ui.it tn" Virginia Tech News webiite. A complete
lntormation contacts is also available for members of the media'
@2007 Virginia Polytechnic Institute and State University
\116/)ft01
r::t-.ri*iridlii*itLr.,ibAtrt,lC
Page t ofZ
Vireinia Tech News
Owczarski, Mark

Sent: ThursdaY, APril 26,2007 5:55 AM
To: Owczarski' Mark
Virginia Tech News WVi'q*i?ffi#

Thursday, APril 26, 2007
BlacksburqtorecastforApr26:Definitelymoderaterainshowers'Hi:74'F'Low:55oF
WE ANE THE HOKiES. WE Wnt- PREVAIL.

families
Detailed list of resources for faculty, students, staff ' and
-3787
lnformaiion line - Dean ol Students Otfice: 540/231
Today's Top Story

hl Teetlng of new galt analysis system undenuay at equhe
medlcal conter
Equine
FaculW members at Virginia Tech's Marion duPont Scott
C".ot currintly testing a new high'speed digital
ia"oiirl are
lameness
video svstem which will allow lor detailed gait analysis'
diagnoiis and hoof balancing in horses'
Read Full Story
Campus Notices
Latest News
ALERT: E-mall scam promises video ol
04.26.2007 Virginia Tech shooting
Engineoring studente provlde $1 05'000
ondowmeni for deslgn teams Summer and Fall 2007 Gourse
registration lnformation
04.26.2007
Deet's Place awarded prestiglous Golden Cup Traffic advisory: Closure of Old Turner
award Stroet
04.26.2007 Weather concerns necessitate relocation

Institute for Cultural Policy and Practice of memorlal tributes
continuea partnershlp wlth Arts Councll of Roots conc€rt canceled
New Orleans
Notlce regarding unauthorized msmorial
04.25.2007
appareUmemorabilia and f raudulent
11,OOOtree seedllngs to be plantod across the
lundraieing
commonwealth ln commemoration of
Jamestown's 4(X)th anniversary Richard Hlrsh to dlscuss 2003 power
blackout on publlc radlo broadcast
04.25.2007
Mefford. Artis named 2007 Graduate Man and More Notices Submilq Xot!99
Woman ol the Year
04.25.2007
st1612007
Virginia Tech News Page 2 ofZ
Communlty Gardens to grow In memory of

students and taculty Upcoming Events
04.24.2007
Thursday April 26, 8:00 am- 6:00 Pn
Two honored as 2007 Undergraduatc ilan and
PLANT SALE
Woman ot the Year
Thursday Aptil 26, Ail clay
More News
2007 Club Softball National
Ghampionship World Series
Sunday April 29, 1:00 Pm- 3:00 Pm
Awareness/Spsclal Olympics lundraiser
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For questions or feedback about Virginia Tech News, please contact Wnews@vt'edu, or call (540)
2g1-b224. For technical questions a6out this e-mail, please contact webmaster@vt.edu'
w HoME lw NElrvs lwwEBcAM lw MoBILE lw PoDcAsrs I Rss FEEDS
Virginia Tech News is a service ol University Belations. For breaking news, and.the rest of today's
neis, notices, and events, please visit the Virginia Tech News website. A complete list of News and
lnformation contacts is also available for members ot the media'
5t16t).OO7
Page l ofl
Lenwood
From: Mccry, Leflwood Sene Fri 812312007 8i0l AM
To: psdraenman@slsplan.com
Cc:
Subject FW: Info for Col Massenglll
AlLdrmGnt:
The Chief does not knorr how the SRO bund out about the shoolings and does not wish to speculate. (A Sd
wihess!)
From: Flinchum, Wendell

Sent: Fri 8l24l2OO7 8:(X) AM
To: McCoy, Lenwood
Subjest RE: Info for Col Massengill
I don't know how the SRO knew but I did not send a notice to the county school system.
Wendell R. Flinchum
Chief of Police
Mrginia Tech Police
Stenett Facilities Complex 0523
Blacksbu€, VA 24061
(540) 2316183
https://weboutlook.vt.edu/exchange/mccoy/Senf/o20ltems/FW:%20lnfoVo20fof/o20Colo/o2... 8/29/2007
..rb - ry
Page I of2
Slaughter, Theresa

Sent: Monday, September24, 2007 6:55 PM
To: Woodard, Linda; Hincker, Larry; Slaughter, Theresa
Subjecfi RE: Counseling Session
All - | contacted Valueoptions this evening. They have not been able to reach Wanda at this time. They will
continue to try to reach her this evening.
Theresa, please pick this up in the morning as Linda and I will be at the call center. I was working with Pam
Sobek at VO this evening because Rachel was not there. You can contact Rachel in the morning to see what has
transpired. I will also be checking my voicemail to see if Pam calls me back this evening.
Pat
From: Woodard, Linda

SenE Monday, September 24,2007 5:26 PM
To: Hincker, Larry; Slaughter, Theresa
Cc: Burton, Pahicia
Subject RE: Counseling Session
Larry - | have just forwarded this to Pat Burton. She is still in the office and may be able to follow up this evening
with Wanda. Linda

Senh Monday, September 24,2007 5:24 PM
To: Slaughter, Theresa
Cq Woodard, Linda
Subiects RE: Counseling Session
Theresa
FYI
I never heard from Wanda Osburn. ls she still planning to attend my staff meting tomorrow.?
Larry Hincker
n: Virginia Tech
314 Bumrss Hall
540 231 5396
F,, hincker@vt.edu
f wr@mffi
From: Slaughter, Theresa
SenE Wedneday, September 12,2007 9:23 AM
To: Hincker, Larry
t0/9t2007
. ,,..o*,,, ,r*.*r.b,.
Page I of2
Slaughter, Theresa
From: Burton. Patricia

Sent: Monday, September 24,2007 6:55 PM
To: Woodard, Linda; Hincker, Larry; Slaughter, Theresa
Subject: RE: Counseling Session
All - | contacted ValueOptions this evening. They have not been able to reach Wanda at this time. They will
continue to try to reach her this evening.
Theresa, please pick this up in the morning as Linda and I will be at the call center. I was working with Pam
Sobek at VO this evening because Rachel was not there. You can contact Rachel in the morning to see what has
transpired. I will also be checking my voicemail to see if Pam calls me back this evening.
Pat
From: Woodard, Linda

Larry - | have just fonivarded this to Pat Burton. She is still in the office and may be able to follow up this evening
with Wanda. Linda
Ftom: Hincker, Larry

Cc: Woodard, Linda
Theresa
FYI
I never heard from Wanda Osburn. ls she still planning to attend my staff meting tomorrow.?
Larry Hincker
Virginia Tech
314 Burruss Hall
540 231 5396
hincker@vt.edu
HI\nryiniaTbdr

Sent: Wednesday, September L2,2OO7 9:23 AM
To: Hincker, Larry
to/9/2007
,::., ., ..-; .-.':r . - : , ;,. '-,i -:.4.:. : . .. ,**nr.-affi*"*oru
Page2 of2
Subject Counseling Session
Larry,
A counselor from REACH Wanda Osburn will be with you on Tuesday, September 25th at 1:30 for
-
approximately two hours. She will contact you before the 25th so more information can be given to her. lf I can
Thanks.
Thercsa Slaughter
Employee Relatlons Specialist
Southgate Center. Suite 179
Blacksburg, VA 24061 (0318)
Phorc:540-231-7772
Fax: 540-231-3830
tpslaugh@rrt.edu
..'
to/g/2007
Page I of 1
Slaughter, Theresa

Sent: Friday, September 28, 2007 10:1 8 AM
To: Plummer, Ellen
Cc: Woodard, Linda; Slaughter, Theresa
Subject: RE: session with Squires staff
Ellen - This is the kind of meeting we usually send VO to. Theresa can contact VO and Julie and get something
scheduled. Julie is Julie Walter-Steele?
F Pat
From: Plummer, Ellen

Sent: Friday, September 28,2007 9:40 AM
fr To: Burton, Patricia
Cc: Woodard, Linda
Subject: session with Squires staff
Julie in Squires has contacted me to see if someone(s) can come to her staff meeting (classified and a/p) on
Friday oct 5 ai 9:30 to just talk through some 'self care" and resources available. She's very wonied about her
folks. I have a doctor's appt in Roanoke that a.m. and can't do this - Pat can you? Or do we have VAlueOptions
colleague vvtro could do this? Thanks. E
Ellen Plummer
Assistant Provost
x Deputy Director, Office of Recovery and Support
Virginia Polytechnic Institute and State University
1 700 Kraft Drive, Suite 1 100 (0907)
Phone 540-23'1-0062
Fax 540-231-7449
eplummer@vt.edu
www.recovery.vt.edu
tol9l2007
FVr: Aganda for IIUSA All StaffMeeting Page 1 of2
Slaughter, Thercsa
From: Walters - Steele, Julie

Sent: Thursday, October 04,2007 12:28PM
Subject: FW: Agenda for UUSA All Staff MeetinS
h lmportance: High
Theresa,
I spoke to Wanda this morning but don't have a number to reach her. Will you please let her know we have
I scheduled the meeting to begin at 9 a.m. Instead of 9:30? We will have a few announcements before we turn
the program over to her.
THANK YOU!
Jws
Julie Walterc-Steele
$, Director, University Unions
Virginia Tech
225 Squires University Center
540-231-5431
b "We make a living by what we get, we make a life by what we give.'
- Winston Churchill
------ Forwarded Message

From: "Barnett, Brandi" <brandlb@W.edu>
Reply-To: "Barnett, Brandi" < brandib@vt.edu >
Date: Thu,04 Oct 2007 12:23:56 -0400
To: <UUSA-STAFF@LISTSERV.W.EDU >
Conversation: Agenda for UUSA All Staff Meeting
Subject: FW: Agenda for UUSA All Staff Meeting
Correction, the UUSA All-Staff meeting will be from 9am llam tomorrow in -
Brush Mountain A. Sorry for any confusion, I was not aware of the change.
firanJi$.fiamctt
fl,.,ma., (csourccs $pccialist
,+o/zt t -8126
branJib@ut.cJu
From: Beecher, Greg

Sent: Thursday, October 04,2OO7 11:55 AM
To: Barnett, Brandi
Subject: RE: Agenda for UUSA All Staff Meeting
Actually. it is for two hours tomorrow.
Greg A. Beecher
Associate Di rector for Ad m i n istrative Services
University Unions & Student Activities
1019/2007
',. ;ir.r.,r,."r ;lr*i"ii*fffl
FV/: Agenda for UUSA All StaffMeeting Page2 of2
From: UUSA-Staff Discussion List Imailto:UUSA-STAFF@listserv.vt.edu] On Behalf Of Barnett, Brandl

Sent: Thursday, October 04,2OO7 11:10 AM
To: UUSA-STAFF@LISTSERV.VT. EDU
Subject: Re: Agenda for UUSA All Staff Meeting
To clarify...
The UUSA All-Staff meeting will be from 9:3oam - lo:3oam tomorrow not 9am -
11am as indicated below.
h, .
finnJi$.fiamett
},: fl , ran (esorr"cs .$pccialist
5+o/2,t-8|26
F: branJ;bout.cJu
From: UUSA-Staff Discussion List Irraittg;U_USA:S_IAFF@ltstserv.vt.edu"] On Behalf of Lilly, Allison

Sent: Wednesday, October 03,2OO7 4i27 PM
To: UUSA-STAFF@ LISTSERV.VT. EDU
Subject: Agenda for UUSA All Staff Meeting
UUSA All-Staff Meeting
Friday, October 5
Brush Mtn A
9 - 11AM
AGENDA:
F Introductions
Invitation to "While You're Away"
4/16 Debriefing -- A program that is sponsored by the University for dept staff
AIIison Li{fit
Atninis tratioe As sk t a*
A&nin*trathn Offkz
Aniuersit! Unio6 d Studzflt Attiai?s
Winia ?o E lctecfrnb I nstituta
and Sta& AntuersiE
225 Squins Shdent Centcr (u3q
t htft6 6 tuy,'ttrtintu 2 46 1
lPfiorc; 540231#32
Fae 54+231-5430
------ End of Forwarded Message
10/9/2-OO'l
,, \..r,.,!. . ,..,-..rctrykb**r"g
Page I of2
Slaughter, Theresa

To: Hincker, Larry
Cc: Woodard, Linda; Slaughter, Theresa .
Subjec* RE: Counseling Session
Larry - ljust got a call from Wanda - she is planning to come to the staff meeting. She will email you tonight and
will call you in the morning. She had not gotten the message to call you prior to tomorow.
Pat
Frcm: Woodard. Linda

Subject: RE: Counseling Session
Larry - | have just forwarded this to Pat Burton. She is still in the office and may be able to follow up this evening
with Wanda. Linda

Cc: Woodard, Linda
Theresa
FYI
I never heard from Wanda Osbum. ls she still planning to attend my staff meting tomorrow.?
Larry Hincker
Virginia Tech
314 Burruss Hall
Bfacksburg, VA24061
5zt0 231 5396
h_insher@vt.edu
SVirginiaTecft

Sent: Wednesday, September L2,2007 9:23 AM
To: Hincker, Larry
SubjecE Counseling Session
Larry,
10t9/2007
. ,,*tt$*., : e. l ,r.*r-r,,ire4ri4r!+/r,*rF*.r
Page2 of2
A counselor from REACH - Wanda Osburn will be with you on Tuesday, September 25th at 1:30 for
approximately two hours. She will contact you before the 25h so more information can be given to her. lf I can
Thanks.
Theresa Slaughter
Employee Relations Specialist
Southgate Center, Suite 179
Phone: 540-231-7772
Fax: 540-231-3830
tpslattch@v.tcfu
r0/9/2007
l*r,,s::.'fr i!&4{dr.d&.-r
Pagel of2
Slaughter, Theresa
From: Kaufmann, Rachel [Rachel.Kaufmann@valueoptions.com]

Sent: Thursday, October 04,2007 3:15 PM
Subject: RE: University Unions & Student Activities meeting on 10/5 is staffed...
Wanda has confirmed with me that she got the message and will be at W at 9:00 a.m.. Thanks!
From : Slaughter, Theresa [mailto :tpslaug h@vt.edu]

Sent: Wednesdan October 03,2OO7 10:00 AM
To: Kaufmann, Rachel
Subjec* RE: University Unions & Student Activities meeting on 10/5 is staffed...
Rachel,
Just wanted to let you know in case Wanda is trying to reach Julie today that she is out of the office today but she
will return to the office on Thursday. Wanda can contact her on Thursday.
Thanks,
Theresa Slaughtet
Employee Relations Specialist
Southgate Center, Suite 179
Phone: 540-231-7772
Fax: 540-231-3830
tpslaugh@r4.edu
From: Kaufrnann, Rachel Imailto: Rachel.Kaufmann@valueoptions.com]

Sent: Monday, October 0L,2007 10:41 AM
To: Slaughter, Theresa; Burton, Patricia
Subject University Unions & Student Activities meeting on 10/5 is staffed...
Wanda Osburn, REACH-eap will be at the meeting at 9:30 on Friday, October 5, 2007 . Wanda will call onsite
contact, Julie Walters-Steele on Wednesday to get more details about the employees needs and concerns.
I will follow up with Julie-Walters-steele following that meeting unless you think a follow up call is unnecessary.
Please call or email with additional concerns or requests,
Rachel Kaufmann, MA, LPC, NCC

Clinical Care Manager, Health and Performance Solutions
Valueoptions - Monisville, NC
ph:9L91674-2560
fax: 919/379-9050
email : Rachel.Kaufmann@valueoptions.com
r0/9/2007
-r'--.r' ,' *itEiflffbL"r;irnrilt;,,uds.rhE
Page2 of2
*******************************'t*'1.****************'i*rt***********tt*****
This email and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they
I are addressed. Ifyou have received this ernail in error please notifu
the sender by email, delete and desfroy this message and its
attachments.
rr**t********1.***{<*****'}**+:t<****,f {.*,l.tr.++**:F**)t {.*'1.*******tt't*r*****!t!F**'r**!t*
10t9t2007 .. -d.'/rr.rd -br.,r,*.f**i*nfl

Thu, Apr tg,zlf/7 2:50 PM

Date: Thursday, April 19, 2007 2:48 PM
To: M u lti ple recipients < LISTS ERV@LISTSE RV.W EDU >
Conversation: Counseling, Support Resources Available to Faculty and Staff
To virginia Tech FacuItY and Staff:
There are a number of resources available on and around carnPus to supPort our conmunity
in dealing personally and collectively with Monday's events. More j.nfornation can be
found by contacting any of the resources beloht.
There are also additional informational resources, including special inforrnation for
parents and teachels, at www. hr. vt. edu/supportresources.
Faculty and staff support resources:
Counselors are available at Squires Student Center (Brush Mountain Room)
' Southgate
Center, and The Inn at Virginia Tech from 8 a.m. to 5 p.m.
Counselors are available to meet with departments and rtorkgroups at their offices or
other convenient locations
Contact 540/23L-9331 for more information during business hourgi after hourE, contact
valueoptions at 1-866-725-0602.
counselors wilt be a]-so available for Faculty and staff in the Brush Mountain room at
Squires Student center this weekend during the following tines:
saturday, April 21 from 10:00 a.m. until 3:00 p.m.
Sunday, April 22 fron 2:00 p.m. until 5:00 P.n.
li,.
Page 1 of 1
n DePauw, Karen, 7ll7l07 6:12 PM -0400r Fwd: Draft YT Victims' Attittut
"g_E9g.3!!IIg
Date: Tue, 17 JUI 2007 LA:12:38 -0400
Prom: "DePau\^r, Karen" <kpdepauw€vt. edu>
Subject: FW: Draft VT Victins' Assistance Progran Protocol
To: David Ford <fordd€vt.edu>, "McNamee, Mark" <mmcnaneeevt. edu>
Thread-topic: Draft VT Victims' Assistance Program Protocol
Thread-index: Ac f ItlpwEi 9 8 3 kak 10 / +8 zvez c2qItDQACdx+oABnrK4AAB2M3 SQALSeQQ
x-Junkmail-status : score=10/50, host=dagger.cc.vt.edu
x-JunkmaiL-sD-Raw : score=unknown,
refid=str=0001.0A09020A.4 5 9D3F0A. 002c, ss=1' fgs=O ' ip=r9e.82. 160. l-B
.I2I '
I so=2006-09-22 03t 48t54,
original-recipient : rfc822; fordd€vt . edu
dmn=5
X-originalArrivalTime: 17 JUI 2007 22212239.0255 (UTC)

. 2 / 20O6-09-27
FILETIME=[ 967ECB70 : 0lC7C8BF ]
Here's a copy of the draft protocol that was sent to the liaisons' A
clarification...was this al-so sent to the families/next of kin already?
I've revienred it briefty and would offer a few comments. I'n sending my
coNnents to you both because I'm not sure about the protocol for
feedback. In general' I think the apProach seems aPpropriate ' A
question about those in AJ and any right to access funds? I assune that
some of them were affected as well but I don't really know.
A couple of concerns especially regarding international students....the

Ietter indicates that meetings will be held but all are in the U.S. of
coulse but is feedback from international fanilies desi-red? Because we
have international families whose native Ianguage is not English' I
I think it is important that we provide translation of the letter when it

is sent to families and don't reguire them to translate it. we also
need to think about the logistics of sending/receiving checks in foreign
countries. There is often a fee associated with money transfers
(charged to the account) and most likely an "imPort" tax or something
like this. A1so, restrictions on sending/receiving money over $5000. I
assume that r.re can look into these and anticipate the best way for the
international f anil-ies. we need to understand the government policies
(on both sides of the oceans).
Also, the letter indicates that each family can have one face-to-face
meeting. I don't think this will be possible with the international
families and they rnight be the ones that would like more inforrnation.
Let,s make sure that the timelines work for the internationaL families.
I hope this information is heJ-pful to the Process.
Ka.r en
Karen P. DePau\t, Ph. D.

Vice Provost for Graduate Studies & Dean of the Graduate School
Virginia Tech
Graduate Life Center Dean's Suite
Blacksburg, vA 24061
ph. 540-231-7581 fax 540-231-1670
http : / /www. qrads . vt. edu/
Printed for David Ford dordd@vt.edu>

Page I of I
Evang, Susan
f
Sent: TuesdaY, MaY 15,2007 9:49 PM
To: Owczarski, Mark; Evans, Susan; Dame, Michael; Clough' Christopher
Gc: McCoY, Lenwood
I Subject statemenents
Mark, Mike, and Chris

F
We have discovered that the Mssngll commission has very little first hand inicrmation of the Noniss AJ tragedy. I
asked Susan to get copies of all of-our formal statements. Additionally, I would like to have copies of-everything
we prepared to elucatb our constituencies. Please work w Clara's people to get copies.of s?l'".,11'..PT:1,91.,-
i..i the w Mag
from t6iiW the4residents letter...get advance cojlgsJroJrlnrer
Ufag (at a minimum, the4resicbnrs coJq!9+{.rglnginter ifrr possrorer, the+arents
possible), $r€+ar€
prog+am-fremevocation'
} lefreft the nemdmbraneleoklet, th6 cunent letterfrom developmen('lhe NetLeR€t
nfiignjlfrni-d@3nd just about anything else you think is useful. DidhfwE-s6fi?femail to the university
ctinrmifi.ft would lilie to prepare-a comprehensive package showing how ry9 attempted to reach our broad
iuOiencei. We can't possibly touch on everything, but they are very interested in seeing how we handled
communications.
Larry Hincker
Virginia Tech
314 Burruss Hall
Blacksburg, V424061
540 231 5396
hincker@vt.edu
\ndniaTedr
Y !^vxrt Fulure
tho
str6t2007 '!,!a!;eo,ri&,.d!.Sbr|-lEl*agl!ii*r!{a/
Page I of I
Evans, Susan
From: Bickel, Jody

Sent: Thursday, May 10, 2007 8:38 AM
To: Ridenour, Minnis: McNamee, Mark; 'popngamms@adelphia.net'; 'ddrapeau@vt.edu';
Magliaro, Susan; Johnson, Kylie; Crone, Jay; Shelton, M. Dwight; Byers, Ralph;
'Hincker@vt.edu'; Hurst, Z. Scott; Raun, Patty; Husser, John; Capone, Truman
Cc: 'KimBaker9T@vt.edu'; Smith, Patty; Lanham, Katherine; Webb Farley, Kathryn; Kingrea,
Terry; Vl/illiams, Gail S.; Dalton, Geneva; Gardner, Paulefte; \Nhite, Deidre; Evans, Susan;
Shifflett. Nell
Subject: Materials for Arts Initiative Steering Committee meeting: May 23, 3-5pm
Attachments: Arts_Artsl n itiativeSteeringCommitteeContactlO5090T. xls;
Arts_Steering Committee_Agenda_052307. doc
Dear Arts Initiative Steering Committee:
Please see the attached agenda for our meeting on May 23rd, 3-5pm. Note that the meeting location is Room 325
Bunuss Hall. We have much to discuss at our upcoming meeting and we look forward to seeing you there. lf you
are unable to attend, we encourage you to consider having a representative aftend on your behalf.
For your reference, I have attached an updated contiacls list for the Arts lnitiative Steering Committee. Let me
know if you have any questions or should you have any trouble opening the attached documents.
Please RSVP by May lTth with Patty Smith, office manager, at psmith60@vt.edu, phone 23't-4098.
Best,
Jody
Jody L. Bickel
Director of Programs & Projects
Office of the Senior Fellow for Resource Develooment
318 Burruss Hall (0183)
F Virginia Tech
Phone: 540-231-9594
Email: ibickel@vt.edu
}
5/t0t2007
-tdr&4
Govemor Kaine Announces S+qtewide Day Of Mourning Page I of2
Nash, Mary Beth
From: All State Employees with Email Super List

IALL_STATE_EMPLOYEES@LISTSERVER.DHRM.VIRGINIA.GOVI on behalf of Governor of
Virginia [governor.otoirginia@DHRM.VIRGINIA.GOVI
Sent: ThursdaY, APril 19, 2007 3:00 PM
To: ALL-STATE-EMPLOYEES@LISTSERVER.DHRM.VIRGINIA.GOV
Subject: Governor Kaine Announces Statewide Day Of Mourning
F
COtu{MO&{W&ALW of W&GIN/;d'
Offtce of thc Qouernor
Tin"''h' \l Krim
Governor Kaine Announces Statewide Day Of Mourning

Governor Timothy M. Kaine has declared Friday, April 20, 2OO7 a statewide day of mouming
for the victims of Monday's tragedy at Virginia Tech.
On Friday, Governor Kaine will participate in a service of remembrance at Monroe Park on the
campus 6f Virginia Commonwealth University ih Richmond. He has encouraged other
communities in Virginia and across the naiion to hold their own simultaneous observances,
beginning with the ringing of bells at noon, eastern daylight savings time'
"As our Commonwealth begins the long and difficult healing process, I am filled with images of
a Virginia Tech community that is resilient and'unified," said Governor Kaine. "l ask that
everfone in Virginia paus6 at noon on Friday to offer their support for the victims, their families,
and for all those affected by this tragedy."
The Governor encourages employees to participate in noon hour gatherings being held around
the Commonwealth that are near their work sites. The Richmond observance will take place at
Monroe Park, Belvidere and Main Streets, and will begin at noon eastern daylight savings time'
Funds Established for Virginia Tech Survivors

In response to many inquires about opportunities to assist survivors, please take note of the
following funds that have been established:
United in Garing Fund - United Way of Montgomery, Radford & Floyd Counties has
F!-
4n912007
. ,ffi
Governor Kaine Announces s'atewide Day Of Mourning Page2 ofL
I established the "United in Caring Fund' for victims of the Virginia Tech tragedy. Contributions
may be made via thejnter:neL oiby mailing gifts to UWMFR, P.O. Box 6202, Christiansburg,
Va- ZaOOg. Please inOicate that your donation goes specifically to this fund. For more
information call (540) 381-2066 or email the organization.
Hokie Spirit Memorial Fund - Virginia Tech has established the "Hokie Spirit Memorial-Fund"
to aid in ine healing process and g-enerate financial support for expenses, including grief
counseling, memoials, communiCation expenses, comfort expenses and incidental needs.
Contributions can be made online.
$
4n912007
[,
From: Provost@vt.edu

I We are very proud of your support, courage, and commitment during this tragedy. Your expressions of love and grief for
p
our fallen students and faculty members and their families and friends are inspiring,
On a practical level, we have developed principles to guide the resumption of classes on April 23 We ar9 providing you,
the students, with the ability to make choices from multiple options about how you want to handle each class.
We have posted details on the Virginia Tech homepage (www.vt.edu).
Your welfare is a very high priority for us. Flexibility will be the guiding principle. To avoid overloading the system, I am
keeping this message short. I will provide additional information through the web.
We sincerely hope you will remain engaged in the learning process no matter which options you choose. The principles
apply to students at all campus locations. Dissertation and thesis deadlines have been modified by the Graduate School.
Best wishes.
Mark McNamee
University Provost
From: Provost@vt.edu
Sent: Thursday, April 19,2007 1:12pM

Deer F'A-1r'l f rr :nd ef ef f 1'n'l
vvi I arnrrae.
fusY qer .
r Iarant to thank you for the tremendous support you are providing to our students and to
each other during this crisis. trie fost five facufty menJ:ers in ihis horrific shooting
event, in addition to the tvtenty seven students. one faculty member and 23 stud.ents r{ere
injured and are in various stages of recovery, The families of all the deceaseci are
receiving all the support we are extending. The strength, bravery, and comnitment of our
entire community of scholars are unforgerrable. The stories of herojsm are borh
,',J_rrg drrlr '-rrth-oal<
rrca- L'_uJ-.r ino- -he ..1nvo.,ar i on- rhe ..rir-ri
v_y--t l :nd tho harc^nr't a-
_..preSSiOnS
of grief and hope on che drillfield are syrnbol s of che love that is Virginia Tech. h'e are
T em sif'tin.t e1- m\, .:amr\r]t6r for the first time since J morninrr
Monrjarr rrrv! rr -r.Y :nd T:m 6:.rar
eoYL! r^
Lv
share as rnuch information with you as possible. our lnternat briefings and policy
ih^c
m6al- :!r-^-l. i ^- to Lhe victims and -hair f.emi'ioc- an.l -rpsn^rqa
orr\r __!_ v..v tn iho .,._*_d. 1--"^
modi^ tldve 1.^^r
jlept
schedules f1uid. Breaking the news of confirmed deaths to many family members in person
was one of the most wrenching experiences of my life. Until that moment, a glimmer of hope
L'rc r-ha nnlrz r-hina halrlina frmiliae *..
in. Jne plece.
I am distressed that so many of the communications come through the media first. Often the
media reveals .inf ormation before we can responsibly make the infornation available. Our
students have been incredibly sophisticated j-n their interactions with the media.
This note will be the first of a series of notes I will be sending to provide you with
ongoing updates. The website is being used intensively to provide as much factuaf
in€a-m:tian :c nacc jr-r'l a rary=-Ain^ f'--a-ilc :1 ea-.'i^6s- h-a:1,.i atc.
!! L gJl!r,Y n.r nau'q
I have been workj-ng with the college deans and the dean of the graduate school to develop
3 66i- ^f nrinainlae en.l ^-.^-i^6< l-^ arri4a rl-,^ r^- ^f r:lassos on Mon.lav. We af l_
agree that a comlron set of principles will best serve rhe facufry and the sLudents and vre
thank you in advance for accepting some new ways of doing rhings to close out this
semester. The basjc premise wiIl be a student-determined choice among a set of specific
options, Our goal is to nrovj-de as huch ftexibility as possible for our studentsr each one
of whom wifl be experiencing che mourning and recovery process in different ways. We wil-I
be sending out the guidelines as a separate comrnunicaiion. We are also going to provide
specific advice and guidance about how best to tafk about the incident with the students
and how to seek whatever help is needed. My office wiff work closely with rhe deans and
academic associate deans co minimize any problens. We wifl all need to be sensirive,
flexibfe, creative, I and fair.
Afl of the students whose lives were taken will be awarded degrees posthumously by
\7ir.rini^ Ta^h Tha .leoreec wi II be :wArdc.l rirrrinrr tha nnlIaco .lar.r:r1-mant- .a I v! .rr:Alrrfa
^r 9!eusque
school ceremonies based on the maiors of the students.
There will be several reviews of the entire set of events associated with the incidents.
Our internal review will begin as soon as possible and wilf be wide-ranging. One goal is
to impfement whatever changes are needed both in rhe short-term and long-tern", An
i nalan6nalanl_ rF\/i ow r6.rrlFqj- Fd h\z \7j -.ti -i a Ter:h :nr.l :rnrnrrpd v !ll-r v Gnrzarn^r
uvvulrr X^ i na r^ri 'l I nrnrri
Prvvfuv r.l a
a fully objective analysis of the situacion, Families members, despite their personal
rrriaf harra p*nro..od a deSire tO USe wh:. vr6 16>rn i /-\ hal- olhe-c nro\/' .r- nr req.1-1nd t-.2
cr.i sis affecrino anv rrn.rUa-cir.r i^,\.,h^re. The familieS wrrvl.sJLv!:), qf^rw
aISO want !o know the whn-F
of how thej-r loved ones died. We wil-f do everything we can to provide as much detaj-f as
I have received an overwhefming number of messages from friends and cofleagues around the
d. r am sure you are a1 hearj-ng from your friends and. rleagues, The outpouring of
I^rorf
support and condolences is reassuring in this time of !ragedy.
Pfease take care of yourselves and look out for one another. Togrether we can be strong,
united, resil-ient, and successful.
We are Virginia Tech.
Mark G. McNamee
Ilniwers'i f v Drn\rr'\<f
^nd
Vice Presldent for Academic Affairs
orourkek@vledu,6/28/07 11:49 AM -0400, Policy Group--agenda item for 6/29107 I
To: orourkekgvt. edu
From: David Ford <fordd€vt. edu>
Subject: Policy croup--agenda item for 6/29/07
cc: stegerovt.edu, nmcnamee@vt.edu, mdsjr€vt.edu
Bcc :
Attachments:
Krm----
May rde add to Friday's Policy Group agenda discussion of a short term solution for
our earlier announcement of paying tuition/cornprehens ive fees for physically injured
student GIVEN our recently proposed menu approach to dispersing the Hokie Spirit
Memorial funds ?
WHY???????7
1. identified at least on student who would qualify for first
Vte have and second
summer 2007. Those bills have been held waiting further guidelines.
2. FaIl semester bi1ls are to be sent JuIy 13 and f'm confident we r^tilI barely have
our menu in pJ-ace by then and definitely not the family response.
pRoposED sHoRT TERM soLuTroN----Based upon our List of physically injured students'
the policy Group could recommend to President Steger that he authorize holding fall
2OO7 semester bills until the student/family conplete their choice of menu .items.
The poticy Group would have to recognize that this would probably mean a hold on all
charges because the student's itemized bill may include other fees, lodging/dining ,
etc. I've copied D\n'i. ght so he can speak to the mechanics of the billing process.
----thanks for vour consideration, David
David
Vice Provost for Academic Affairs
330 Burruss Hall (0132)
Virginia Tech
Blacksburg ,V424061
540t231-4167
5401231-7211 Fax
fordd@vLedu
Printed for David Ford dordd@vt.edu>
.,!,-i,-. .
Page I of2
Smith, Patricia
r From: univregi-resc
Sent Thursday, April 19, 2007 10:43 AM
To: Smith. Patricia
n Subject FW: Class Action Law Suit
Our office received this e-mail yesterday.
lf you have further questions or need assistance please feel free to contact us.
Office of the University Registrar

Virginia Tech
250 Student Services Building
Mail Code 0134
PHONE: (il0l' 231-6252
WEBSITE: http://registrar.vt.edu
To locate Academic Departments or people at Virginia Tech please visit http:/Ar,arw.vt.edu
----Original Message---
From : Maurice Rose [mailto :coven-tee@yahoo.o]
To: registrar@vt.edu
Subfecft Class Action Law Suit
The President of Vlrginia Polytechnic Institute and State University , as well as the Head of Security and the security
organization responsible "to" Virginia Tech should resign, forced to resign, relived of their duties, or fired. They clearly let the
students of Virginia Tech down woefully. lmagine, the first tragedy occuned almost 2 hours before the second more horrendous
tragedy. That means you could have still been 'asleep" while the first disaster was happening. You were given no word. A hour
after the first incident you could have been just waking up to go to class. Still no word. You could have woke up, had breakfast,
made your way to school, had a smoke or hung out with your friends for fifteen minutes before class, made your way to class, all
withoui anyone bothering to inform you that someone had been fatally injured on campus grounds. Was it political, were they
afraid of hiving to shut the school down for an entire day or more with the culprit still being at large and kids being afraid to go to
school and attend class until the culprit was caught? Well, now the school is closed for the rest of the week, and an entire
semester. All security had to do was pull the fire alarm, use their cell phones, use the PA system, call 911. Why should the
shooter have expected that the school would still be occupied 'two hours" after the first shooting? He had 'no" reason whatsoever
to expect this. Remember what Abraham Lincoln said, "lf there are five birds on a wire and you shoot one of them, how many
birds are there now on the wire? None. The other birds will fly away." How many people are left in a University after one person is
brutally slain? None. The others will all flee for their lives. For all anyone knows the person wanted to get caught, expecting the
police, SWRT, to show up with everyone shouting 9/1 1, Homeland Security, Columbine. He might have intended a shootout with
police. But when he saw the school still occupied, he merely changed his objective. lf you go into a building and fire a gun, you
hardly would expect people to just be standing around afterward. Why wouldnt everyone run? lf the school had done their job and
warn6d the students, there would only be one fatality, as tragic as that is, instead of thirty-one. The school had no right to handle it
the way they ultimately did. What are the students 'paying' for? What do they pay tuition for? They pay the salaries of the
teacheis. The pay the salaries of the 'security' people. Why didn't they protect the people that pay them to protect them? Far be it
to put a price on a human life, but what of the parents of those fallen children? What of the money they paid the school over
maybe three or four years to get an education? $14,000 over four years? And what do they have to show for their investment,
timi, money? Every child in th.at school is precious. Every student is treasure, of immense value. Now that person is dead. Who is
going to pay for the funeral, the parent? ls it the parent's fault that their child is dead, or is it the school's? The Student Union
should launch a Class Action law suit and sue not only the school, but the security organization which failed to do the job the
"students' paid them to do, protecl them and wam them of danger. lf they had, thirty or more people would be alive today, instead
of having grieving parents mouming after them. This is about the school, not the shooter. Don't let them 'change the subject", shift
attention away from the incompetence of the school faculty towards a "visible minority'who eventually was allowed on to school
propefi with a gun and allowed two hours in which to think about how he was going to bring violence and mayhem to
unsuspecting sludents. Don't let them turn this into a damage-control and cover-up excercise. This is about what the 'didn't" do
after the firsfincident. This is not so much about what happened "after'they failed to do due diligence to protect the health and
welfare of the students of Virginia Polytec.hnic Insdfirte and State University.
4/19t2007
.,,d*tj+.-",.' i.-.,.-,,.-.,. .r
Page2 of2
I In law, the class action is a procedural device used in litigation to determine the rights of and remedies, if any, for large
numbers of people whose cases involve common questions of law and fact.
In the United States Federal Courts, class actions are governed by Rule 23 of the Federal Rules of Civil Procedure.
Class action lawsuits may be brought in Federal Court if the claim arises under Federal law, or if all named
representative members of the potential plaintiff class are from a different state than the defendant. Nationwide plaintiff
classes are possible, but such suits must have a commonality of issues across state lines. This may be difficult as the
civil law in-the various states has sipificant differences and thus each state's set of claims may have to be handled
separately or through the device of multi-district litigation (lvfDl") It is also possible to bring class action lawsuits
gnder state law, and in some cases the court may extend its jurisdiction to all the members of the class, including out of
state (or even internationally) as the key element is the jurisdiction that the court has over the defendant.
State class actions
Since 1938, many states have adopted rules similar to the FRCP. However, some states like California have
homegrown civil procedure codes which they have been reluctant to abandon. The law of class actions in California
developed in a rather chaotic fashion throughjudicial glosses on vaguely worded statutes (there are four key ones), and
has never been cleaned up (in the way that the FRCP cleaned up the thicket of Federal procedural law). As a result,
there are entire treatises dedicated to the topic. Not every state perrnits class actions.
Virginia, for example, does not provide for any class action vehicle.
Be smarter tban spam. See how smart SpamGuard is at giving junk email the boot with the AII-new Yahoo! Mail
4/19t2007
,die*tLJiiidr{fi&- .-. ...
tv;tr?, ,\qt rlcttlrl tt(&tf rrl:vrrgtnia ffis0c or uhiers 0f P0lice Page I
I
VIRGINIA ASSOCIATION OF CHIEFS OF POLICE
1606 Santa Rosa Road, Suite 134
Richmond, Virginia 23288
Phone: 804-285-8227
Fax: 804-285-3363
,lr,antr. vachiefs,on
MEMORANDUM
TO: Virginia Police Departments and VACP memberc
Chief Mike Yost, President
SURJECT: Aprll 20, 2007 State Day of Mournlng
April 19.2007
Governor Timothy M. Kaine has declared Friday, April 20, 2OO7 a statewide day of
mourning for the victims of Monday's tragedy at Virginia Tech. The Viroinia Assooiation
of Chiefs of Police recommends that allViroinia police officers shroud their badqes on
April 20 as a show of respect for the lives lost in this horrific event. As an alternative.
police officers mav opt to wear ribbons in Virqinia Tech's colors of maroon and oranqe
on their uniforms on Fridav.
The shrouding of a law enforoement badge is traditionally reserved to honor the life of
an officer killed in the line of duty. The tragedy at Mrginia Tech is unprecedented in
Virginia and in U.S. history, and it is appropriate at this time to extend that honor to the
innocent lives lost on April 16,2007. The VACP requests that all Virginia law
enforcement offlcers Joln together to express our shared respect for the victims, and as
a show of support for our Virginia law enforoement family members who have worked
so professionally and tirelessly to bring closure to this horrifio crime.
On Friday, Governor Kalne will partlclpate in an Intetfaith prayer service In Monroe Park
on the campus of Virginia Commonwealth University in Riohmond. He has encouraqed
other communities in Virqinia and across the nation to hold their own simultaneous
ceremonies and oarticipate in praver services. beoinnino with the rinoinq of bells at
noon. eastern davllght savinos tlme.
.,," ."','", .l*ffik:.r,,;?.j,.;" ..rJij!irr.*;ae,:d'..

Page I of I
From: l4ccoy, Lenwood Sonc Mon 8/20/2007 8:05 AM
TO: pschaenman@sysplan,com
Gc:
Subrect: Dr. Depue's acess to WAI
Atritachmail3:
I thought some more about this oremight. Dr. Depue should come back and try b gain access to WAJ lJgt Fat
the stJdents are living there. Last weei was move-in week and all of the dorms were op€n to allovv families to
move their childrcn into ttreir rooms. I hope he considered that when evaluating the security, or lack thereol at
i,
WAJ lastweek.
I
https://weboutlook.vt.edu/exchange/mccoy/Senf/o20ltems/Dr.%2ODepueYo27sVo}laccess... 812912007
,.1...*ue*L*.*rtruae*"oiai;i!*raiJli::ir.' r, r.. . -i:.,::-. .",li,r!iliti{ii:; ja'itlinba rrr4E\|(i4iliti*|fln

Page I ofl
Lenwood
Fmm: Mccoy, Lenwood Senft Fri 8ll7l2oo7 2134 Pt{
TO: Sdraenman, Phil
Cc:
SubtGcft RE: Message autfiorlzauon
Alt chmcntr:
phil, the authorization bsend a rnessage would have come fom the Policy Group as prorrided by the.
Emergency Response Plan. The message would haveactually been sent out by-Univgrstty Relations (see page
O-i ot-ttrJi,tan) ind Larry Hincker is the-dssoc. VP br Univ. Fielations. He and Mark Owczarski, Director of
News & tnbnnation (repbrts to Larry) have the codes that are needed to send out a message via the
university's telephone system and control the process for sending out email messages_to th9 c€lmpus
community. On'April 16: Chief Flinchum would have needed to 9o through.the Policy Group to get a.message
sent out. As Chiei Flinchum reported to you, the university is planning to change the procedure to allottr the
Chief to send out messages directly.
I hope this answers your question.
From: Schaenman, Phil [mailb:PSchaenman@sysplan.com]

Sent: Fri 81Iil2007 1:38 PM
To: McC-oy, Lenwmd
Sublece Message authorization
We have been over this before but | $rink I still have it wrong.
On April16, who was authorized to send a message as opposed to having the code to send if? Larry hinckler
and the police chief for sure, the president too?
https://weboutlook.vt.edu/exchange/mccoy/Sent%20ltems/RE:%o20MessageVo20authoizat... 8/2912007
To: Ralph Byers
From: Ellen Plummer
Re: US Dept of Justice / Office for Victims of Crime / Antiterrorism and Emergency Assistance Program
Date: January27,20OB
The tragic events of April 16, 2OO7 made Virginia Tech the site of the worst mass-homicide crime scene in
the history of American higher education.
In the days following the shootings at Virginia Tech, then US Attorney General Alberto Gonzales called and
offered Di. Charles Steger the assistance of the US Dept of Justice. In addition to this offer of help from the
US Attorney General, colleagues from the Virginia Department of Criminal Justice Services (DCJS) who
provided on-site assistance at Virginia Tech to victims, survivors, and their families offered to collaborate with
Virginia Tech on requests for assistance from the US Dept of Justice to support services for victims.
Specifically, Ms. Mandie Patterson, the Section Chief for Victim Services at the VA DCJS initiated meetings
with a team from Virginia Tech to discuss victim services and possible sources of funds to support these
services. Ms. Patterson has extensive background in working with victims of crime and helped author grants
submitted to the US Dept of Justice in the wake of 9/1 1 and the needs for victims at the Pentagon.
To date. nine months after the horrific events of 4.16.07, the US Dept of Justice has not provided financial
assistance for services to the communities of victims and survivors impacted by the shootings of 4.16.07.
Financial resources available through the US Dept of Justice would strengthen and amplify the success of
services aimed at supporting the victims who continue to struggle and who would benefit from robust trauma
and recovery services.
Virginia Tech has sought support from the Antitenorism and Emergericy Assistance Program (AEAP)
managed by the US Dept of Justice ffice for Victims of Crime (OVC). On September 19, 2007 Virginia Tech
subm itted a proposal that outlines $6 million for services for students, faculty, and staff who were enrolled or
employed atthe Blacksburg campus on 4.16.07. In addition, and in concertwith Virginia Tech's request,-the
VA'DCJS submitted a proposal for $1 .5 million for services to the families of victims, survivors, and first
responders (including law enforcement, fire, rescue, and health providers). This request by the VA DCJS has
been denied. The VA DCJS is appealing the decision by the OVC.
Within a month of the April 2007 tragedy, a cross-disciplinary team of professionals from Virginia Tech and
leaders from the VA DCJS met by phone and held meetings in Blacksburg to outline the need for services for
victims. In July a day-long meeting was held on the Blacksburg campus that included representatives from
Virginia Tech, the VA DCJS, and the director, deputy director, and grant program manager from OVC. At this
melting, the outline of the proposed services for victims at Virginia Tech and the collaboration with VA DCJS
for services to off-campus survivors and first responders was discussed at length.
The OvQ-approved definition of "victim" was received by Virginia Tech and the VA DCJS on August 24.Tihe
VA DCJS submitted a proposal the week of September 10 and Virginia Tech submitted its proposal on
September 19.
Over the summer of 2OO7, Virginia Tech requested and received just under $1M from the US Dept of
Education, Office for Safe and Drug Free Schools (OSDFS) for threat assessment efforts. In an effort to
initiate federal and state collaborations on 4.16 recovery efforts the director of the OFSDFS, officials from
Virginia Tech and the VA DCJS met in Washington DC on October 24,2007 with colleagues from the US
Oeit ot Ed OSDFS, the US Dept of Justice OVC, and others. At this meeting, the team learned that OVC
had denied the request from the VA DCJS. Virginia Tech's proposal was not discussed.
a letter from the OVC on November 19, 2007. This letter indicated that the OVC
Virginia Tech received
woild allocate $350,959 for three salaries outlined in Virginia Tech's proposal submifted to OVC on
September 19, 2007. In addition, the letter informed Virginia Tech that an OVC consultant would be visiting
the Tech campus to meet with university leaders, those involved in recovery efforts, as well as meet with
survivors. The consultant arrived on November 26 (the Monday following the university's Thanksgiving
holiday) and visited with members of the campus community for three days. OVC has not responded to
requests for a copy of the report regarding 4.16 recovery efforts prepared by the consultant.
On January 22, 2OO8 Dr. Mark McNamee spoke with staff at the OVC and was told that the OVC would be
announcing a solicitation for Virginia Tech for the $350,959 in salaries. This solicitation was released
*-" 4 " ".d *r4iri

January 24,2008 and is due to OVC by February 19, 2008. In addition, Dr. McNamee was told an additional
"more comprehensive" solicitation would be released in the near future.
Timeline
4.16.O7 Virginia Tech shootings occur
ApriliMay Communications with VA DCJS and US DoJ/OVC and US DoE/OSDFS
June Definition of victim is crafted, revised
July 24 DayJong meeting at Virginia Tech with VA DCJS and OVC
August 24 OVC confirms definition of victim
September 19 Virginia Tech submits to OVC a 6M proposal for victims services

(VA DCJS proposal was submitted the week prior)
October 24 Meeting in Washington DC at US DoE with OVC and others to discuss collaboration
(at this meeting VA DCJS shares that their proposal has been denied)
November 19 Letter from OVC to Virginia Tech with commitment to fund 3 salaries at $350,959
Letter also identifies OVC consultant and informs Virginia Tech of her visit
November 26 OVC consultant arrives on campus, departs November 29
January 22 Dr. McNamee speaks to OVC staff
January 24 OVC solicitation for $350,959 is received by Virginia Tech
Questions
ls it possible to expedite the release of AEAP funds? The anniversary date of Virginia Tech's tragedy isless
than 3 months away. The need is tremendous and far exceeds OVC's intended allocation of $350,959 for
three salaries for recovery office personnel.
What can Virginia Tech do to improve communications with OVC? ls there some way in which Virginia Tech
can engage OVC in discussing Virginia Tech's needs for victim services and aligning those needs with what
OVC m'ight or cannot fund? Wl might be able to stream line the proposal process if Virginia Tech had clear
guidand from OVC. For instance, would the consultant's report provide Virginia Tech with useful information
on the needs of victims and array of services?
IE
f
_ ." .:,Ldd!ir_{fi*qdt5thfi|li4.
Message Page I of2
Evans, Susan

Sent: Thursday, July 19, 2007 8:36 AM
To: Evans, Susan
Subject FW: Phone Call to Presidenfs Office
For 3n file

Sent: Wednesday, July L8,2007 2:00 PM
To: Maftin, Evelyn; Owczarski, Mark
Cc: Stump, Shannon
Subject: RE: Phone Call to Presidents ffice
Eveleyn
Here is the standard response prepared by $/illiam D
The Emergency Notification System procurement was performed under emergency conditions. The current
product from 3n is under evaluation and being tested by Virginia Tech. We are still in the initial phases of
implementation and integration.
During intemal working group meetings, the following desired feature list was developed for Virginia Tech.
Please note that these features may not be important to other institutions; their requirements may differ,
depending on many variables, including their population size, geographic location and distribution.
1. Successful system would provide:

. Multi-modalcommunications;
.
text messaging (preferably using true Short Message Service [SMS] protocol)
.
Instant Messaging (lM)
.
e-mail
.
web posting
.
voice communication to cellular or land line based extensions (including abili$ to fax)
. Flexibility in "registering" or "subscribing" users;

. ability to preJoad based on existing directory data with both APls and online mechanisms
for batch or manual updates
o Robust, but distributed data centers, i.e. more than one location; ability to send alerts even if
event impacts vendor's facility
. Robust, but dispersed messaging; concern is with saturation of communications channels (Part of
"Lessons Learned" from 9/11 and previous incident in Blacksburg on first day of Fall Semester
2006; "too much, too soon" can quickly ovenruhelm cellular and land line telephony systems)
2. The vendor would have to be flexible with terms of the contract, and be willing to collaborate on further
development of the product's features to meet specific needs identified by Virginia Tech.
Larry Hincker
7/19/2007
Meissage Page2 of2
vrrgrnra I ecn
314 Buruss Hall
; 540 231 5396
hincker@vt.edu
//',lvsnl tha Fufifla
I From: Martin, Evelyn

SenE Wedneday, July L8,2007 1:06 PM
To: Hincker, Larry; Owczarski, Mark
Cc: Stump, Shannon
Subject: FW: Phone Call to Presidenfs Office
Importance: High
Judy (Lilly) asked me to fonrard this email to you for response. She says you have a standard response advising what alert
system was chosen at VT and why it was chosen.
From: Stump, Shannon
SenE Monday, July 09, 2007 5:16 PM
To: Lilly, Judy
Cc: Martin, Evelyn; Mcf-oy, Heidi
Subject Phone Call to Presidenfs Office
Judy,
F
The President's Office forwarded a callto the EVP/COO Office this aftemoon from Fred Rogers of Houston,
Texas. He said his alma mater would like to set up an alert system similar to the one we just put into use.
He wants to know who we used as our service provider. His number is (713) 948-6012 (Central Time).
Thank you for responding and have a good evening.
Shannoa Stunp
Etcecutiue Assistant
Ofice of Exeaiiue Vice President and Chief Operating OJficer
270 Ehtmtss HoIl
Ofice: (540) 231-6235
Fax. 6aQ %L4265
sstump(,fort. edu
7/19/2007
Frl, Apr 2O,2OO7 5:51 PM
Subject: Letter for James A. Hyatt

Date: Friday, April 20, 20O7 5:32PM
From: Unirel@vt.edu
To: M ulti ple reci pients < LISTSERV@ LISTS E RV.W. EDU >
Conversation: Letter for James A. Hyatt
Dear Facufty and Staff Colleagues:
I would like to join President Steger and Provost McNamee in connrending you for your
tremendous efforts in support of the c ampus community during the last several days. Your
spi.rit, dedication, and humanity has set the standard not only for the nation' but the
wor1d. As vre move to restore campus operations, \te are assured that everyone wiII work
ttreir best throughout the c ampus corununity j-n the true spirit of UT Prosim.
es we begin the process of resuming normal operations, we have taken steps to ensure a
smooth transition. I have asked Minnis Ridenour, Senior Fellow for Resource Development
and former Virginia Tech Executive Vice Presj.dent and Chief Operating Officer, to chair
the Emergency Response Connittee. tlinnis has agreed to chair this Committee that will
coordinate the activities related to the full restoration of c ampus services and
operations.
During this process of restoration, my office is available to assist you. whether you
have questions, need assistance resolving problens or required information concerning
servlces, please do not hesitate to contact us. we are here for you.
Grief counselors and other support services are available to you and your fadilies.
virginia Tech lluman Resources is coordinating services for employees. Please contact
540/23I-9331 for nore information during business hours; after hours, contact
valueoptions at 1-866-725-0602.
counselors are availabte at Squires Student Center (Brush Mounta.in Rootrt), Southgate
Center, and The Inn at Virginia Tech from 8 a.m. to 5 p.m. Counselors are available to
meet vrith departments and workgroups at their offices or other convenient l-ocations.
Counselors will be also available for Faculty and staff in the Brush Mountain room at
Squires student center this weekend during the following times:
Saturday, April 21 from 10:00 a.m. until 3:00 p.m.
Sunday, April 22 from 2:00 p.rn. until 5:00 p.ut.
Fina11y, please take care of vourself. You are important to us.
Sincerely,
James A. Hyatt
Executive vice President and chief operating offLcer
Page I of 1
Page 7 of2
Evans, Susan
From: Rodgers, Patricia

Sent: Monday, October 29, 2007 3:20 PM
To: Evans, Susan
Subject: RE: Phone message
Attachments: Event notification system features and functions.doc
Susan,
A group with representatives from various university departments was formed prior to 4/16/07 to review event notification
products, with the intent of issuing an RFP. Subsequent to the events of 4/16, the 3n product was purchased using emergency
procurement procedures (based on recommendations of the product review group). There was no RFP issued for this purchase.
Attached is an overview of the required product features that was developed during the selection process.
Please let me know if you need additional information.
Pat Rodgers
1-1709
----Original Message----
From: Evans, Susan [mailto:sevans07@vt.edu]
SenE Monday, October 29,2007 9;27 AM
To: Rodgers, Patricia
Pat I think we have a list of things to consider for an alert system. Carl did a list for the Sec'y of Technology to go along with what
William did.
Larry received a phone call Friday at2:55 pm from Scott Van Den Hemel from South Dakota Board of Regents @ Ph: 605-773-3455
and asked that I forward this call to you.
Mr. Den Hemel would like a copy(s) of, our RFP and/or proposals that we sent out for bids on our elbctronic atert system. They are
'
looking to purchase a system.
Thank you.
Susan Evans
Universify Relations
Virginia Tech
314 Bumrss Hall
Blacksburg, VA2406l
540231 5396
Humor is mankind't greqtest blessing.

MarkTwain
10t29t2007
'.,',:..r:at-, nlli ,
F
The Emergency Notification System procurernent was completed while Virginia Tech
was operating under a state of emergency declared by Governor Kaine. Prior to April 16,
2007, an intemal working group from the Network In-frastucture and Services
r departnent of Virginia Tech had been reviewing various emergency notification systems
for implementation.
During internal working group meetings, the following desired feature list for an
emergency notification system was developed for Virginia Tech. The features that are
most important to Virginia Tech may differ from those for other colleges and universities.
Some of the many variables considered for choosing the most effective system include
the population size, geographic location and campus distibution. After reviewing the 3n
product and discussing specific needs with 3n representatives after April 16, 2007,
Virginia Tech detemrined that the 3n product should meet the specific needs identified.
The system features identified by the internal working group are as follows:
l. Successful system would provide:

. Multi-modal communications:
. text messaging (preferably using true Short Message Service [SMS]
protocol)
a Instant Messaging (M)
o e-mail
a web posting
a voice communication to cellular or land line based extensions
(including ability to fax)
Flexibility in "registering" or "subscribing" users;

. ability to pre-load based on existing directory data with both APIs and
online mechanisms for batch or manual updates
Robust, but distributed data centers, i.e. more than one location; ability to send
alerts even if event impacts vendor's facility
a/,.
o Robust, but dispersed messaging; concern is with saturation of

I
communications channels ("too much, too soon" can quickly overwhelm
cellular and land line telephony systems)
2. The vendor would have to be flexible with terms of the contract, and be willing to
collaborate on further development of the product's features to meet specific
needs identified by Virginia Tech.
Virginia Tech is in the testing phase.
lt*nirrr&e+;.i8|., ,t.;r*j!;' - . ;*lrliis'. ;9[5*,"-

Frl, ,Apr 2O,2OO7 7=44 PM
Subject: Resources for Faculty, Staff, Students, Families, Friends

Date: Friday, APril 20, 2007 5:58 PM
From : Virginia.Tech. news@vt.ed u
To: M u lti ple reci pients < LISTSE RV@ LISTS E RV.W. EDU >
Conversation: Resources f6r Faculty, Staff, Students, Families, Friends
Friday. April 20, 2007
Squires Student Center is currently the central location for a variety of services for
fJculty, staff and students. Pfease reference the informatj-on below for sthatever needs
you may have .
Faculty and Staff

On ca.npus :
Counselors and Human Resources representatives are available this weekend at Squires
Student Center (Brush Mountain Room) Saturday, April 2t ^ 10:00 a.m. to 3:00 p.n- and
Sunday, April 22 ^ 2:00 p.m. to 5:00 p.m. After hours ^ faculty, staff and their families
can access valueoptions at any time by calling 1-800-725-0602
Counselors and Human Resources representatives will remain available Monday through
Friday at squires student center (Brush Mountain Room) and the southgate center from 8:00
a.m. to 5:00 p.n. ^ no apPointment is necessary
counselors and Human Resources representatives are available to meet with departments and
workgroups at their offices or other convenient locations ^ contact 540/23L-7772 for more
informat ion
off campus :
Valueoptions, our enployee Assistance Progr.rm provider nay be accessed by faculty and
staff from any location by calling L-866-725-0502
Additional resources and information for faculty, staff' Parentsr farnilies and friends
are available at wv'tw. hr . vt . edu/ supportresources
Students and Fanilies
The Campus Assistance Center, which includeE the Farnily Assistance coordinators ' will be
located at Squires in the commonwe a 1th Ballroom
Representatives from Virginia Tech Student Affairs and Human Resources offices, Red
Cross, New River Communj,ty Services, and other organizations wiII be available to provide
information and access to counseling services Hours: 9:00 a.m. to 5:00 p.m. Saturday '
April 21 through Friday' April 27
Student Affairs will have Old Dominion Ballroom open 24 hours a day for student
activities beginning Saturday, APriI 21, and continuing through Friday, April 27.
There is also a Student Affairs Resource Center in Commonwealth Ballroom, where
representatives from Student Affairs offices will be avaiLable to anslrter questions and
provide information: saturday, April 21 - 1:00 P.m. to 6:00 p.m. and sunday, APril 22 -
2:00 p.m. to 9:00 p.m. Ilonday - Friday, April 23 ^ 27 - 8:00 a.m. to 9:00 p.m-
Cook Counsel,ing Center is providing counseling support services for VT Students for walk-
in appointments in Mccomas llalt: Saturday, April 21 - 1:00 p.m. to 6:00 P.m. and Sunday '
April 22 - 2:00 p.n. to 9:00 p.n. counselors are also on call 24 hours for students ^
contact 540 / 23L-5557
Cook Counseling Center is also coordinating the digsemination of information regarding
other community counseling resources on their website: vtww.ucc.vt.edu
Page 1 of 2
,iffifflfla*"r.
Cranwell International Center is available to provide support and resources to
international comunity ^ 540/23L-6527 ^ rdvrn. uusa. vt. edu/cranwell/cranwe1l.php
For more information
Human Resources and Benefits' 540/23L-9331 , www.hr.vt.edu.
Enployee Relations' 540 /23I-777 2.
Work/Life Resources, 540 / 23L-321'3 , wlrlt.\^torklife.vt-edu-
ADA services, 54O/23L-4638.
cook counseling center, 540/23L-6557, www.ucc.vt.edu-
Dean of Students office, 540/23L-3787r www.dos.vt.edu.
Parent/family info-]ine, 1-800-533-1144.
Police tip line, 540/23L-64L1 .
Page 2 of 2
!,,, l of 3
lo
Hincker, Larry
From: Evans, Susan

Sent: MondaY, APril 30, 2007 8:21 AM
To: Hincker, Larry
Subjecfi FW: ACE Assistance with Media Calls'...
I FYI
From : Hartle, Terry lmai lto : t-w-ha rtle@ace. nche. ed u]

Sent: Saturday, April 28,2007 1:59 PM
To3 Evans, Susan
t Cc: ffice - Public Afrairs; Ward, David
Subject RE: ACE Assistance with Media Glls"..
Suscn -- Thonks for the note. we will be hoppy to do onything we con to be of ossistonce in ony woy'
I
thot we hove o virginio Tech f lo9 honging in the lobby of one Dupont circlehere in
Pfeose know
t
E Woshington. (Lorry will know where thot is.) Our thoughts ore with you'
l
I Timottty l. McDonough
I! Assistant Vice President fot Public Afairs
r Ameican Council on Education
OneDupont Circle,NW
Suite 800
Washington, D.C. 20036
Phone: Q02) 939-9355
Fax: (202) 833-4762
Mobile: G01) 919-2650
Email: tim :mc donough@ace'nche' edu
From: McDonough, Tim

Sent: Tuesday, APril 24,2007 2zl2 PM
To: Harde, Terry; Ward, David
$ Cq ffirce - Publlc Affairs
I Subject FW: ACE Assistance with Media Calls...'
I
FYr...
F
!
Frcm: Evans, Susan lmailto:sevansoT@vt.edu] On Behalf Of Hincker, Larry
I Sent: Sunday, APril22,2007 3:01 PM
To: McDonough, Tim
Subject RE: ACE Assistance with Media Calls....
I I am Larry Hincker,s Secretary in University Relations. Larry Hincker is deeply
appreciative.of your kind words of
However, due to the
encoupgement and is so graieful to have your support, thoughtfulness and consideration. personally at
to respond
;r,A;r;ifut targe votumi oiemaits he nls receiried over the last week, he
please-know with you at some
is unable
future point and thanks you again
ttrii time. that he will personally communicate
4130/2007
Page2 of3
for reaching out.
Susan W. Evans
540/ 231-5396
From: McDonough, Tim [mailto:tim-mcdonough@ace.nche.edu]

sene Nonoay, n-prit to, 2ooz o:so Pm
To: Hincker, Larry; Lazenby-Jones, Jennifer
Subject: ACE Assistance with Media Calls...'
Larry and Jenna,

email for several days.
I realize that both of you arc incredibly swamped right now and may not actually read this
First I would like to extend our heartfelt sorrow over today's tragedy on campus - the Virginia Tech community is
in the thoughts and prayers of many of us in the higher education community.
to.field questions
lwould also like to extenct an offer of assistance regarding media inquiries. we.would be happy
includes issues of liability' campus
lnj pro"iai nitionat context in ways that would suiport Mrginia Tech - thatbelow, as is acopy of a statement we
contact ihformatlon is attrached
f"aOSotrip, institutional reputiiion,'etc. My-aftemoon.
Don't hesitate to call if we can be of assistance'
ief""!"d [o the national m'edia earlier this
Hang in there,
Tim McDonough
American Council on Education
Washington
Timotlty l. McDonough
Assistant Vice President for Public Affairs
American Council on Education
One Dupont Circle,NW
Suite 800
Washington, D.C.20035
Phone: Q02) 939-9365
Fax: (202) 8334762
Mobile: (301) 9L9-2650
Email: tim donough@ace.nche. edu
-mc
NEWS RELEASE:
The American Council on Education
I 4/30/2007
- .: .-- t -r*-,.- t\i,!
Page 3 of3
FOR IMMEDIATERELEASE: CONTACT:

April 16,2007 Tim McDonough' (202) 939'9365
Tim-m cdono u gh@aecnchccdu
Statement by American Council on Education

President David Ward
on the shloJllTd,rx[;*,,," r""0
..Our hearts go out to the students, faculty, and staff of Virginia Polytechnic Institute and State
University {fgi"iu Tech) who have suffered a tenible loss in the wake of today's tragic
rtrootings. in"lo5 of life and casualties at this point are unprecedente{-in U.S. higher education
historyjand our thoughts are with President Charles W. Steger as he guides his campus tlrough
this tenible time.
Incidents such as these are as tragic as they are rare on American college campuses.
gun
Unfortunately it seems no workplace or community institution is immune from random
violence-wLether it is a local school, small business, shopping mall, or place of worship'
College campuses remain vulnerable, despite state-of-the-art security efforts, because they
r".uii free and open places of discourse that preclude total control of movement on campus'
OUuioorty, offrcials around the country will use this incident as an occasion to revisit
"urnpur
their own security and emergency preparedness policies.
Virginia Tech remains a stong and vibrant source of teaching and innovation for Virginia, the
*ij-aifu"ti. region and the wirld. Despite today's events, I know the university will ultimately
recover from this awful daY."
Founded in 1918, ACE is the major coordinating bodyfor all the nation's higher educqtion - _
institutions, representing morc tho, 1,600 coltege and university presidents, and more than 200
relqted associations, naiionwide. It seel<s to provide leadership and a unifuing voice on key
higher education issues and inJluence publii policy through advocacy, research, and program
initiatives.
#####
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4/3012007
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Virginia Tech April 16 - Internal E-Mails (Part 1)

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Page 2 of 3

From: Gruber, Nancy

Janet, just a heads up.

Pofricio A. Smith (Potti)

From: Gruber, Nancy

Who will pick up the checks on Monday? Kathy?

Subject: HSMF Spreadsheet

Potricio A. Smith (Patti)

From3 Flinchum, Wendell

From: Mccoy, Lenwood

To: Flinchum, Wen&ll

From: Schaenman, Phil Imailto:PSchaenman@sysplan'com]

For Col. Massengill'

From: Flinchum, Wendell

put out on April

Sent 4/16/2007 8:52:24 AM

To ensure you are informed, I wanted you to be aware

I will inform you when this situation has been contained'

Tiffany Anderson, Ed'D., Superintendent

Sent: MondaY, APril 16,2007 10:08 AM

not have any additional details at this time; therefore, we are

From: Virginia Tech News [websupport@vt.edu]

Virginia Tech News tifrtl

WE ARE THE HOKIES ... WE WILL PREVAIL...

Today's Top Story

Latest News Campus Notices

04.23.2007 Open Enrollment lor Hea Ith Benefits and

04.23.2007 Workshop will focus on tr )roper storage a nd

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wHoME I VT NEWS I VTWEBCAM I w MOBTLE I VT PODCASTS I RSS FEEDS

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From: Virginia Tech News [websupport@vt'edu]

Today's Top Story

Latest Ne*'s Campus Notices

04.24.2007 Summer and Fall 2007 course registration

More Events Submit an Event

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@ 2007 Virginia Polytechnic Institute and State University

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Vireinia Tech News Paoe 1 nf ')

From: Virginia Tech News lwebsupport@vt.edu]

Virginia Tech News

3 WE ANB T}{E HoKIEs. WE Wru PREVAIL.

Latest News Campus Notices

Awareness/Special Olympics f undraiser

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From: Virginia Tech News [websupport@vt.edu]

Virginia Tech News w VissiniaTe*r

WB AnB T}IE HoKIES. WE Wnt. PREVAIL.

; Testing of new gait analysis system underway at equino

Latest News Campus Notices

ALERT: E-mail scam pr( rmises video of

Community Gardens to grow in memory of

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Froml Virginia Tech News [websupport@vt.edu]

Virginia Tech News S\ffrglnia:Ibe

We ARE THE HoKIEs. WE Wni- PRnveN.

Clvll and Environmental E ngineering Invltes

cj.r ..ritl|r{flltiil&;!i'ai$i.i",,.:, .. , .,,..ffi .i3xL**fl

. ::..:i.f :i,lilP. r*dq&**atfdi!r,{alirq!q