For the Trade Module I & II

SECRETARIAL PRACTICE
Under
CRAFT INSTRUCTOR TRAINING COURSE
(MODULAR)

Year 2010 Government of India Ministry of Labour & Employment (D.G.E.&T.)

REGIONAL VOCATIONAL TRAINING INSTITUTE FOR WOMEN

KAZHAKUTTAM

TRIVANDRUM

KERALA

List of members of the Trade Committee Meeting to design the syllabus Module I and Module II for the Trade of SECRETARIAL PRACTICE under Craftsmen Training Scheme (CTS) held on 14-06-2010 at RVTI for W, Trivandrum, Kerala.
SL NO NAME & DESIGNATION S/SHRI

REPRESENTING ORGANIZATION

2.

3. 4. 5. 6. 7. 8. 9.

Chairman Sri Murali Gopalan (Sr. Vice President, UST Global, Technopark, Trivandrum) Member (s) Smt. D Shanthi Principal Sri R.K.Bhattacharyya Training Officer Sri V Ananda Principal Sri K N Somashekariah Principal Shri Jayakumar Head of the Section of Commercial Practice Smt. Mini Krishna Sr. Instructor Smt. Thankamani G. Stenographer Sri P. C. Sivadas Sr. Administrative Officer Smt. Santha . N . Sr. Administrative Officer Smt. Minimol V S. Instructor Muhammed Anvar M. A. Vocational Instructor Sri Rajasekharan Nair Ex-Deputy Secretary; Govt. of Kerala Smt. Merry Gorge Workshop Engineer Sri Mathai John Vocational Instructor

UST Global Technopark Trivandrum, Kerala

RVTI TRIVANDRUM RVTI TRIVANDRUM RVTI BANGALORE RVTI KOLKATA GOVT. WOMENs POLYTECHNIC, Trivandrum GOVT. WOMENs POLYTECHNIC, Trivandrum Kerala Co-operative Milk Marketing Federation Ltd. National Transportation Planning and Research Centre. Center for Development of Advanced Computing Board of Technical Education of Kerala RVTI TRIVANDRUM Kerala Public Service Commission Vocational Rehabilitation Centre for Handicapped Vocational Rehabilitation Centre for Handicapped

10. 11. 12. 13. 14. 15.

R.K.Bhattacharyya/ Trivandrum RVTI

-1-

PROPOSED REVISED SYLLABUS FOR SECRETARIAL PRACTICE UNDER THE CRAFTSMEN INSTRUCTOR TRAINING SCHEME GENERAL INFORMATION 1. Duration of Training : Each 4 months Module I (4 months) Module - II (4 months) 2. Entry Qualification : 1. Passed NCVT certificate in the concerned Trade under (CTS) or Diploma in Commercial / Secretarial practice. 2. 12th class with 50 % or higher marks in English (Relaxable by 5% for SC/ST candidates) Merit list criteria / weightage will be (proportionate to the % marks obtained in the concerned exams). 3. Course Objectives : The objective of the course is to prepare trainees for employment in Front Office / Executive Secretary / Private Secretary etc. The objective of the course is to create a skilled work force for modernize office environment who will be competent enough in handling Office Assistant job with multi tasking abilities and to trained them imparting Training as Craft Instructor Training.

R.K.Bhattacharyya/ Trivandrum RVTI

4.

Training Methodology

: Depending upon the topic/ chapter under study any combination of the following methods may be selected:1. Lectures 2. Practical 3. Discussions 4. Text Book 5. Simulation 6. Display of CD / LCD 7. Field Visits :
At the end of Training the trainee shall be able to:-

5.

Trainees Exit level

TM I

a) perform all secretarial duties like attending calls, Visitors, attending meeting etc. Arrangement of meeting, before & after the meeting. Consumer relation. Protocol, diplomatic etiquette.

b) Type @ 50 w.p.m in Computer, MSOffice (Word, Excel, Power Point, outlook). c) Take dictation @ 90 w.p.m. in short hand.

TM II

a) perform all Secretarial duties with specialization in Office administration, travel, correspondence etc. Drafting of notices, circulars, minutes, resolutions, reports etc. Able to arrange travel details and documents, booking of tickets by Air, Rail, Toad etc. Telephone conversation & Manners.

b) Type @ 50 w.p.m. in computer, Ecommerce, Financial accounting etc. c) Take dictation @ 100 w.p.m. in Short hand.

Note:- Admission in Trade Module II will be given if & only a candidate has
appeared in Trade Module I. In case of failure in Trade Module I, the candidate has to clear Trade Module I within 3 years from the date of admission.

R.K.Bhattacharyya/ Trivandrum RVTI

COURSE SCHEDULE Module I

Sl. No. 1. 2. 3. Subject Secretarial Practice Shorthand Computer Total Hrs./Week 12 Hrs./Week 14 Hrs./Week 14 Hrs./Week 40 Hrs./Week

Module II
Sl. No. 1. 2. 3. Subject Secretarial Practice Shorthand Computer Total Hrs./Week 12Hrs./Week 14 Hrs./Week 14 Hrs./Week 40 Hrs./Week

R.K.Bhattacharyya/ Trivandrum RVTI

EXAMINATION

SCHEME

Marking Scheme for (Theory & Practical) each module of Modular Pattern for Craft Instructor Training for all the trades in NVT/RVTIs

1. Module
Sl. No PAPER

I (SECRETARIAL PRACTICE)
MARKS Max Marks Min. marks for Pass 144 48 192 SESSIONAL GRAND TOTAL Max Min. Max Min. Marks marks Marks marks for for Pass Pass 60 36 300 180 20 12 100 60 80 48 400 240 DURATION OF EXAMINATION

1 2 3

PRACTICAL THEORY TOTAL

240 80 320

8 Hrs. 3 Hrs.

Practical Brake Up:Typewriting Test will be as follows (4 Jobs) MODULE - I: JOB - I a). Speed test @ 50 WPM for 5 minutes JOB II b). Excel for 30 minutes JOB III c). MS-Access / Letter Typing (MS-Word) JOB IV d). Manuscript or Power point Presentation for 30 Minutes : : : : 50 marks 25 marks 15 marks 10 marks 100 marks

Shorthand Test will be as follows (2 Jobs) MODULE - I: JOB I JOB II a). b) Speed test @ 90 WPM for 5 minutes : Business Letter of 3 minutes duration @ 90 WPM : Total : 100 marks 40 marks
140 marks

THEORY BRAKE UP:- MODULE - I

a) b) c) Secretarial Practice Computer Theory Short hand Theory : : : Total : 40 marks 20 marks 20 marks
80 marks

R.K.Bhattacharyya/ Trivandrum RVTI

2
Sl. No 1 2 3

Module II (SECRETARIAL PRACTICE)

PAPER MARKS Max Marks 240 80 320 Pass Marks 144 48 192 SESSIONAL GRAND TOTAL Max Pass Max Marks Marks Marks 60 36 300 20 12 100 80 48 400 DURATION OF EXAMINATION Pass Marks 180 60 240 8 Hrs. 3 Hrs.

PRACTICAL THEORY TOTAL

Practical Brake Up:Typewriting Test will be as follows (4 Jobs) MODULE - II: JOB I JOB II JOB III JOB IV a) b) c) d) E-commerce Speed test @ 50 WPM for 5 minutes Financial Accounting Project report Total = 25 marks = 25 marks = 25 marks = 25 marks =100 marks

Shorthand Test will be as follows (2 Jobs) MODULE - II: JOB I JOB II a). Speed test @ 100 WPM for 5 minutes : 100 marks b)Business Letter of 3 minutes duration @ 100 WPM : 40 mark Total = 140 marks

THEORY BRAKE UP:- MODULE - II

a) b) c) Secretarial Practice Computer Theory Short hand Theory : : : 40 marks 20 marks 20 marks

Total = 80 marks
Note: 1. Evaluation of the answer books and practical exercises shall be carried out as per the new syllabus under NCVT.

R.K.Bhattacharyya/ Trivandrum RVTI

Syllabus of Modular Pattern of Craft Instructor Training

MODULE I [SECRETARIAL PRACTICE]
1. Front Office: What is front office? Need for a secretary in a business firm. Position of the Front Office Executives work area:Status, role and functions of a secretary. The qualities required of a Front Office Executive:Business knowledge and in-firm experience. Personal qualities. Relationship between Front Office Executives & Chief Executive Officer and other executive. What the executive expects from his Secretary. Efficient Secretarial partner. Expectations from FOE by the officials:Awareness of officials position, priorities, Secretarys instinct for cooperation. Trainees has to maintain a Record Book with different types of Government form, Postal form, Banking form, Rail/Air reservation form etc. Routine Secretarial Duties: Inward mail procedures (Postal & Currier Services):Handling of Incoming correspondence Receiving mail; Opening the mail; Scrutiny, date-stamping, sorting and distribution, Action on mail. Outward mail procedures (Postal & Currier Services):Production of correspondence, Signature and control, Referencing, Despatch of outgoing correspondence. Filing; Methods of Filing:Definition, Modern methods of filing, Principles, Importance, Methods of filing. Principles, Importance, methods of filing, electronic filing & organizational filing, e-mail filing, Definition of Index, importance of indexing, methods of indexing. Reprography - Computer printing and duplicating:Systems of copying and multiplication of copies, Digital stencil, photocopying, scanning softcopy & hard copy. Secretarial Management:The working day: Setting the table of executive at the start of the day, check CEOs room, check the clock, harmonise diaries, review list of priorities. Use of Diaries: Executives desk diary, executives pocket diary, Visitors card diary. Year planners and Graphical Planners: A year planner. Quarterly & Half-yearly follow-up. Internal Verification. Public Relation: Definition of public relation, routine public relations activities, consumer relations. Protocol, Diplomatic etiquette, formal introduction, table manners, team building, crisis management & time management.

2.

3.

R.K.Bhattacharyya/ Trivandrum RVTI

Voting Procedure Minutes :By Acclamation, Voice vote, ballot vote, by poll, by division, by show of hands, by standing vote. 4. Front Office Executives duties :- Meeting Principles of Meeting: Definition, General principles & rules of meeting, Procedure of meeting, Different types of Private meeting, Duties of Secretary before the meeting, at the meeting, after the meeting. Preparation for meeting: Physical elements of convening a meeting, Notice, Agenda, Quorum, Conduct of Meetings: Drafting of notices and circulars, drafting of minutes and resolutions, Motions, Resolutions and Amendments: Drafting report, Annual General Meeting, Extraordinary general meeting. Voting Procedure, Minutes: By Acclamation, Voice vote, ballot vote, by poll, by division, by show of hands, by standing vote.

5.MS-Office Advance features - MS-Word, MS-Excel, MS-Power point, Internet, MSAccess. (THEORY AND PRACTICAL) MS WORD : (Advance features)
Practice MS WORD; File Menu & Short Cuts, Page Setup, Templates; Practice MS WORD, New, Open, Save, Save As options; Edit Menu Edit Menu: Cut, Copy Paste, Find Replace; Practical; Insert menu: Date time, Auto text, Symbol, Picture; Practical on Bookmark, hyperlink, File , Text Box, linking Text Box; Practice. Tab Setting, Case Changing, Background & Styles; Spelling & Grammar, Thesaurus, Track Changes & Protection, Auto Correct; Table insert, Merging Splitting, Auto format, Sort, Formula Table Gridlines, Window & Help; Practical on Printing Documents & Print Preview.

MS EXCEL : (Advance features)

Cell Hiding, Inserting & Deleting cells, Width & Height of Cells; Move copy sheets & Find replace; Practical on Function; Format Menu: Formatting Cells, Font, Alignment, Border, Shadow, Number format, Format Painter, Conditional Formatting; Fill Options. Range Names, Resizing & Auto fits; Chart Options [Column, Bar, Pie, Line], Formatting Charts; Window Splits & Freeze pane Options; Introducing Formulas and Functions; Getting started making charts; Creating and customizing a Chart; Working with Charts; Understanding chart types; Working with database tables in excel; Printing Practical, Page Setup; Print Out Practical.

MS POWERPOINT : (Advance features)

Slide Layout & Design, Using available Layout & Design; Creating a presentation, Slides, and text; Working with layouts, Themes, and masters; Working with tables and charts; Inserting Art diagrams, clip art, and Pictures; Building animation effects, Transitions and support materials; Applying Sounds & Movies; Creating Shows, Practical. Self running Presentation.

MS ACCESS : (Advance features)

Introduction to DBMS. Introduction to Access, Creating tables: Data type, Records, Fields, Primary Key; Creating Table in Design View, Creating relationship between tables (RDBMS); Alter Table, Open, insert, View & Sorting data in Table; Creating query, query with multiple tables; Select query, Append Query, Delete Query; Creating and entering data with basic access forms, Auto Forms, Form Wizard, Design View Form; Creating reports using Auto Reports, Design View & Wizard; Report using query.

R.K.Bhattacharyya/ Trivandrum RVTI

INTERNET
Introduction to Network, Introduction to Internet, History of Internet, Types of internet connection, Services on Internet. Use of internet, Importance of security while connecting to internet. Browsing, searching, encyclopedia, other communication services including e-mail. E-mail account setup: Modifying account settings; composing & sending Email; sending attachments; savings message drafts; Reading & Replying to messages; Understanding the Inbox display; Working with contacts; adding a contact from a received e-mail.

6.

Short-hand Practical : Theory:Revision of Theory Advanced Phrases and Contraction General, Banking, Law, Railway terminology. Practical:To take dictation from unseen passages at a speed of 80-90 w.p.m. To take dictation of Letters. Dictations from unknown passages. Daily transcription on Computer. Dictation in different voices. o attain a speed of 90 w.p.m. Methodology Classroom Teaching, Role Play, Case Studies, Questionnaires, Exercises, Story Telling, Games.

R.K.Bhattacharyya/ Trivandrum RVTI

Computer Typing Practical Test(TM I)

Typewriting Test will be as follows (4 Jobs) MODULE - I: JOB - I a). Speed test @ 50 WPM for 5 minutes : JOB - II b). Excel for 30 minutes : JOB - III c). MS-Access / Letter Typing (MS-Word) : JOB - IV d). Manuscript or Power point Presentation for 30 Minutes :

50 marks 25 marks 15 marks 10 marks 100 marks

In Speed test @ 45 WPM, award 1 mark for a net speed of 45 WPM. It means trainee will get 45 marks in this Job if they are having a speed of 45 WPM. This is desirable with a view to give credit to those, whose speed is above 45. Deduct one mark (1) for each mistake for Job I, II, III, IV. The marks obtained by a candidate in each of the above four Jobs will be added together in order to determine the total score. In case a candidate passes in Speed Test with a net Speed of 50 WPM & above, a special mention to this effect will be specifically and essentially made in the final award list/marks sheet certificates in addition to the marks occurred in this practical.

Short-Hand Practical Test(TM I)

Shorthand Test will be as follows (2 Jobs) MODULE - I: JOB - I a). Speed test @ 90 WPM for 5 minutes JOB II b) Business Letter of 3 minutes duration @ 90 WPM

100 marks

40 marks

R.K.Bhattacharyya/ Trivandrum RVTI

10

TESTING AND EVALUATION SCHEME

SHORTHAND 1. The shorthand practical test will consist on:a) Speed test of 5 minutes duration @ 90 wpm. b) Business letter of 2 minutes @ 90 wpm. Paper will be dictated either by the concerned Instructor or by the External Examiner with mutual understanding. If it is to be dictated by the External Examiner at least two (1) trial passages should be given to the candidates to get familiar with the voice and the pronunciation. Ten minutes will be allowed for going through the notes in case of 90 WPM dictation passage and five minutes for letter. Maximum time allowed for transcription will be 45 minutes in case of 90 wpm. dictation passage and 20 minutes for letter. a) The transcription shell be done on the Computer in double space and on one side of the A4 size paper. b) Candidates should submit their shorthand notes along with the transcription. They should also sign at the bottom of each page of the shorthand notes and the transcription. AWARDING MARKS: Shorthand Practical paper will consist of 120 marks. Allotment of marks for speed passage @ 90 wpm, and marks will be 80 and 40 respectively. MARKING OF PAPER: a) Speed Passage @ 90 wpm: I) Deduct mark for each of first 20 errors. II) Deduct 2 marks for each of next 11 errors

2.

3.

4.

5.

6.

: :

10 marks 22 marks

It mean a candidate committed 7% error i.e. 32 error. In this paper of 450 words dictated @ 90 wpm will secure minimum pass marks i.e. 60%, after deducting 32 marks for 31 mistakes. Hence trainees score will be 48/80 marks (60%). For mistakes exceeding 7%, 1 (one) mark for each consecutive error may be deducted. b) Letter: A standard deduction of 2 marks for every error committed will be made.

NOTE: 1. The marks obtained by a candidate will be sum total of two jobs. 2. In case of any clarification or dispute on this account the examiner may have discussion with the Instructor of the Unit or the Head of Section/Head of Institute.

R.K.Bhattacharyya/ Trivandrum RVTI

11

Syllabus of Modular Pattern of Craft Instructor Training

MODULE II
1. Office administration: Definition of office, Importance of modern office, Functions of modern office, Office organization & its Importance. Steps in office organization. Selection of Office site, Office accommodation, Office Layout - types, Office environment, Effects of good working conditions. Office lighting, Office Ventilation, Office Furniture, Colour conditioning, Safety and sanitary arrangements. Organisation Chart: Definition, types, advantages, Organisation manual and guides, Management Guide, Office Stationery, Continuous stationery, Planning of office systems, How to conduct O & M study. Office manual and Guides: Telephone Directory / Personal Directory, Railway time table, Air time table, Office Manuals/ service rules. Elements of Income tax, Calculation of Income Tax. Business card preparation. Practical Work (Record Book with 20 different forms) Practical handling of important office machine: Photo coping machine, Fax machine, Computer, Mobile Phone, Telephone, S.T.D. / I.S.D. service, Television, Digital franking machine, weight Machine, Punching machine, Projector (LCD), Spiral Binder, slide projector. Travel Arrangements: Importance of executive travel, Draft Itinerary, Travel details and documents, booking of tickets by Air, Rail, Road etc. Duties before and after return of the boss. Preparation of TA/DA bills. Filling up of various Bank, post office, rail, Govt. & private firms forms. Check list for travel arrangement including accommodation Communication skill: Types of communication, oral/written/reading, Body language, Telephone etiquettes, How to create a good impression, Listening skills, Speaking tools. Drafting: a. Business correspondence: Job applications, Business correspondence, Features, Kinds of Business letter, Enquiry, Offer & Quotation, Placement of order, Cancellation of order, Extension of time for execution of order, complaints, claims and adjustments. b. Govt. Correspondence Introduction, Official letters, Demi-official letters, Memorandum, Notification, Endorsement, Circulars.

2.

3.

4.

5.

6.

7.

R.K.Bhattacharyya/ Trivandrum RVTI

12

c. Banking correspondence Opening of Bank account, financial status enquiry, Requesting bank to increase Over Draft limit, Request to the bank for granting loan, Request to issue Debit card/Credit card. 8. Preparing for the Group Discussion & interview: Group discussion, holding conversation fluently in English with one person and in small group, co-ordinating a programme, mock group discussion. Confidence building programme, Voice modulation, Facial expression, Body language, Creating an impression, Mock Interview. E-Commerce : (Theory and Practical) Introduction to Internet: E-Commerce Vs Traditional Commerce Benefits of E-Commerce Definition of Internet Internet Administration World Wide Web Networking Concept LAN, MAN, WAN File & Printer Sharing Printing Processes World Wide Web Web-Based E-Commerce Requirements, Order Realization Web Server, Web hosting, Hosting Plans Web portals, Internet Service Providers ISPs in India

9.

Practical Applications Understand the meaning scope of E-Commerce State the advantages of E-Commerce Explain B2B AND B2C models Various terms in E-Commerce Define the term digital goods and services Financial Accounting:- Theory:- Financial Accounting / Office Accounting Package
Introduction of TALLY. Basic principles of accounting. Creating Ledger, Account groups and Company. Accounting vouchers. Tally Fundamentals. Processing Transactions in Tally. Report Generation. Overview of Tally Features for Trading Org. Display and Reports.

10.

R.K.Bhattacharyya/ Trivandrum RVTI

13

Duties and Taxes. VAT TDS

Practical Applications Create - Company, alters, delete and select a Company. Change date and period Create alter and delete account groups. Create, display, alter, and delete ledger accounts. List vouchers in Tally Alter, delete, cancel a voucher. Understand the accounting of duties and taxes. Calculate duties and taxes based on item rate / total sales. Calculate surcharge on tax Solve problems involving VAT / TDS

Content Details:Fundamentals of Financial Accounting features of Tally grouping of accounts grouping in Tally reserve groups function keys procedure of accounting in TALLY structure of Tally screen methods of maintaining accounts in Tally creation , alteration, selection, shutting and deleting the company. Duties and taxes special points regarding calculation of tax methods of duties and taxes in Tally or duty based on item rate, surcharge on tax, additional duty VAT concept procedures involved and solving problems regarding tax deducted at source. To attain speed of 50 w.p.m (PASSAGE TYPING) :ON THE JOB TRAINING FOR I (0NE) MONTH MAY BE ARRANGED IN MODULE II. Short-Hand : Theory o Revision o Advanced Phraseography o Advance outlines of General interest Practical : o To write dictation from unseen passages @ 100 w.p.m. o Taking dictation of official and business letters o Dictating from tape-recorder & over telephone Methodology : Classroom Teaching, Role Play, Case Studies, Questionnaires, Exercises, Story Telling, Games FACULTY As the trade involves Two (2) modules, 2 (Two) Training Officer may be assigned for training one unit of the trade (Except POT). For E-Commerce & Financial Accounting Guest Lecturer may be arranged.

11.

12.

R.K.Bhattacharyya/ Trivandrum RVTI

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Computer Typing Practical Test(TM II)

Typewriting Test will be as follows (4 Jobs) MODULE - II: JOB - I a) E-commerce JOB - II b) Speed test @ 50 WPM for 5 minutes JOB - III c) Financial Accounting JOB - IV d) Project report Total =

= 25 marks = 25 marks = 25 marks = 25 marks 100 marks

Short-Hand Practical Test(TM II)

Shorthand Test will be as follows (2 Jobs) MODULE - II: JOB - I a). Speed test @ 100 WPM for 5 minutes JOB II a) Business Letter of 3 minutes duration @ 100 WPM Total =

100 marks

40 marks 140 marks

THEORY BRAKE UP:- MODULE II

a) b) c) Secretarial Practice Computer Theory Short hand Theory : : : Total = 40 marks 20 marks 20 marks 80 marks

R.K.Bhattacharyya/ Trivandrum RVTI

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TESTING AND EVALUATION SCHEME

SHORTHAND 1. The shorthand practical test will consist on:a) Speed test of 5 minutes duration @ 100 wpm. b) Business letter of 2 minutes @ 100 wpm Paper will be dictated either by the concerned Instructor or by the External Examiner with mutual understanding. If it is to be dictated by the External Examiner at least one (1) trial passages should be given to the candidates to get familiar with the voice and the pronunciation. Ten minutes will be allowed for going through the notes in case of 100 WPM dictation passage and five minutes for letter. Maximum time allowed for transcription will be 50 minutes for 100 wpm. dictation passage and 20 minutes for letter. 5. b) a) The transcription shell be done on the Computer in double space and on one side of the A4 size paper. Candidates should submit their shorthand notes along with the transcription. They should also sign at the bottom of each page of the shorthand notes and the transcription.

2.

3.

4.

6.

AWARDING MARKS: Shorthand Practical paper will consist of 140 marks. Allotment of marks for speed passage @ 100 wpm, and marks will be 100 and 40 respectively. MARKING OF PAPER: a) Speed Passage @ 100 wpm: I) Deduct mark for each of first 08 errors. II) Deduct 1 marks for each of next 12 errors III) Deduct 1 marks for each of next 15 errors

: : :

04 marks 12 marks 24 marks

It mean a candidate committed 7% error i.e. 35 error. In this paper of 500 words dictated @ 100 wpm will secure minimum pass marks i.e. 60%, after deducting 40 marks for 35 mistakes For mistakes exceeding 7%, 2 marks for every error committed will be made. b) Letter: A standard deduction of 2 marks for every error committed will be made.

NOTE: 1. The marks obtained by a candidate will be sum total of jobs. 2. In case of any clarification or dispute on this account the examiner may have discussion with the Instructor of the Unit or the Head of Section/Head of Institute.

R.K.Bhattacharyya/ Trivandrum RVTI

16

Standard List of Tools and Equipment

TRADE: SECRETARIAL MANAGEMENT MODULAR course For a unit consisting of 20 trainees DESCRIPTION COMPUTER, PERIPHERALS AND SOFTWARES Desk Top Computer Configuration Personal Computer Desk Top Computer with Intel Core 2 Duo2GBDDR RAM(or higher) 12 Nos. for (Trainees) 250 GB SATA HDD, 43.2cm (17 inch) TFT digital colour monitor TCO-03 certified, Standard Key Board and optical mouse with win Logo vista business OS and Linux Certification and latest version of Antivirus software (Any standard Anti Virus or equivalent) with 2 speakers, External DVD writer. 2. LAPTOP: (Note: Model should be of the latest Configuration) LASER PRINTER 01 No. 1 No for (Faculty) QTY.

Sl. No. 1.

3.

Colour Laser Printer with Resolution in dpi: Colour 600x600, Paper Size: A4, Print Speed in PPM (A4 Size): 20 BW and C, Port: 1 USB, Network Card 10/100. Resolution 1200 DPI or higher. (Note: Model should be of the latest Configuration) 4. DOT MATRIX PRINTER 300 cps, 24 pin, 132/136 column heavy duty printer With holders for continues stationary (Note: Model should be of the latest Configuration) 5. PAGE SCANNER Colour Flatbed type with standard accessories and driver (Note: Model should be of the latest Configuration) 6. I) II) SOFTWARE (All latest version) MS Office Tally ( latest version) (Compatible with operating Systems)

01 No.

01 No.

01 Set each

7. NETWORKING All the computer systems should be connected to the LAN and the printer be shared. 8. 9. 10. INTERNET CONNECTIVITY [Broad-Band may be used]
UPS of 625 VA or higher line interactive with 1 hour back up. UPS of 625 VA or higher on-line UPS

12 Nos. 02 Nos.

with 1 Hour back up)

R.K.Bhattacharyya/ Trivandrum RVTI

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EQUIPMENTS
1. 2. 3. 4. 5. 6. 7. 8. Paper Cutter Digital Photocopier (latest version) Digital Duplicator Dating Machine Stamping Machine Stop Watch Wall Clock Audio Visual Aids: a) b) c) 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. Colour Television (TFT model 29)
LCD/DMP Multi Media Projector

01 No. 01 No. 01 No. 01 No. 01 No. 01 No. 01 No.

01 No. 01 No. 02 Nos. 01 No. 01 No. 01 No. 01 No. 01 No. 01 No. 02 No. 02 No. 04 Nos. 01 No. 02 Nos.

(latest version)

DVD Player with recording facility

Multi User Digital Fax with ordinary telephone line Digital Franking Machine Digital Weighing Machine Slide Projector (Latest model) Punching Machine and Card Digital Calculating Machine Intercom Telephone (EPABX) with line Mobile Air Conditioners (split) Spiral Binder Paper cutter (Big & small)

R.K.Bhattacharyya/ Trivandrum RVTI

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FURNITURE
1. Steel Filing Cabinet with 4 drawers 2. Steel Book Case 3. Steel almirah 4. Shoe Rack 5. Chairs for Computers (Chairs on the fine pronged base with castors, neatly upholstered and with back support, has adjustment for height, angle of decline and position of back rest). 6. Computer Table (With slide in Key board, shelf, and a storage shelf for voltage stabilizer). 7. Scanner Table 8. Trolley for TV (shelf for CD Box and DVD player) 9. Printer Table size (Sleek drugged printer table to avoid transmission Vibration to computer system. It is provided with paper spillage tray And a shelf to accommodate continuous stationery) 10. Table for sorting / binding / cutting etc. 11. Instructor Chair (with pronged base armed) 12. Instructor Table with two side drawers, having 1 ply Board with 13. Steel Locker with 12 Compartments metal lockers with steel handle & Ticket holder, 14. Dual Desk (Novapan top) 15. White Board for Lab 16. Graphic Board 17. Display Board 18. Steel Book case conforming to ISI specification. 19. Steel table with two side drawers having 1 Ply Board with novapan top (for faculty) 20. Stabilizer (Time delayer) for Air Conditioners. 02 No. 01 No 02 No 01 Nos. 24 Nos. 12 Nos. 01 No 01 No 02 Nos.

02 Nos. 04 Nos. 02 Nos. 03 Nos. 10 Nos. 01 No. 01 No. 01 No. 01 No 01 No 04 No.

R.K.Bhattacharyya/ Trivandrum RVTI

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LIST OF THE CONSUMABLES FOR MODULAR PATTERN OF CRAFT INSTRUCTOR TRAINING COURSE
Sl. No.

Name of the Items

Qty. 12 Nos./yr./ printer 60 Doz. 60 Doz. 60 Doz. 05 Doz. 01 Doz. 15 Reams 50 Reams 20 Nos. 10 sets/yr. 25 Reams 04 Boxes 01 Doz. 03 Doz. 03 Doz. 02 Nos. 10 Reams 01 Doz. 06 Pkts. 01 Doz. 03 Doz. 01 Doz. 03 Doz. 04 Nos./year 4 Nos./year 1 Doz. 01 each 01 No. 01 No. 02 Nos. 02 Nos. 12 Nos./year 06 Nos./ year 04 Sets 04 Sets. 100 each/year 06 Nos./3 year 01 Doz. 01 Nos. 04 Nos. 24 Nos. 12 Nos. 05No.

1. Printer Cartridges 2. Shorthand Notebooks 3. Ruled Note Book 4. Shorthand Pencils 5. Blank CDs 6. Dictation Cassettes / CDs 7. Digital Duplicator Paper 8. Photocopier Paper 9.Stencil Slate / Stylus 10.White Board Marker Pen 11.Typewriter Paper 12.Carbon Paper 13.Box files / Ring Binder 14.File folder 15.File Covers 16.Scissors (Big) 17.Ruled Sheet 18 Fevistick 19.Gem Clips/Awl Pins/ Drawing Pins 20.Stapler 21.Stapler Pins 22.White Correction Fluid 23.Cloth Duster 24.Whiteboard Duster 25.Cleaning Spray 26.Room Freshner ( labs) 27.Postage account register / inward and outward mail register 28.Visitors Diary 29. Peon Book 30. Battery operated heavy duty Pencil Sharpener 31. Scale (Plastic) 12 32. Cello Tape 33. Toilet Soap 34. Sketch Pen Set 35. Stencil Marker Pen 36. Envelop of different sizes (Big, Medium, Small) 37. Telephone Message Book 38. Ruled Registers 39. Laser Pointer light 40. Blank CD box/CD album 41. Pencil Battery 42. White board marker pen 43. Pen Drive (4 GB)

R.K.Bhattacharyya/ Trivandrum RVTI

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LIST OF BOOKS AND AUTHORS Sl. No

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

Book Name
A New Handbook of Secretarial Practice Secretarial Practice made simple Secretarial Practice Personality Development General English Good English Pitman Shorthand Instructor (New Era) You too can write 200 wpm & above Commercial Phraseography New current Phrase Book Browns Short-Cuts in Shorthand Business Letter typing sets Principles of Typewriting Office Management & Commercial correspondence Business Correspondence & Office Practice How to be an efficient Secretary Systematic approach to computerized accounting Introduction to Computer Computer applications Railway/Sea/Air Time table Office Manuals/ Office Hand Book Guide to Tax Procedure MS Office

Author
Prasad Kr. Ghosh & Prasanta Kr. Ghosh. Geoffrey Whitehead Sushil Mukherjee Elizabeth B. Hurlock Unique Publishers R. P. Ghosh Sir Isaac Pitman. O.P. Kuthiala & Edgar E. Thorpe. Edgar E. Thorpe. O.P. Kuthiala. Geo. Brown Modern Publishing Corporation Pitman Balraj Duggal; Kitab Mahal Publication Thakkar Publication, Mumbai N. R. Atthreya Ramachandran & Sajeev N. Subramanian Joy John, G.S Anilkumar Every year 5 copy each

R.K.Bhattacharyya/ Trivandrum RVTI

21

FINAL MARKS FOR MODULE - I FOR THE YEAR 2010-2011 BATCH.

ATTENDANCE % SECRETARIAL PRACTICE (Theory) Admin No SL.NO NAME COMPUTER PRACTICAL SHORTHAND PRACTICAL

Short hand(TH)

Cmp.Theory

Secretarial Practice Th)

JOB - IV

JOB - III

JOB - II

40

20

20

50

25

15

10

100

40

1 2 3 4 5

FINAL MARKS FOR MODULE - II FOR THE YEAR 2010-2011 BATCH.

ATTENDANCE % SECRETARIAL PRACTICE (Theory) Admin No COMPUTER PRACTICAL SHORTHAND PRACTICAL

JOB - II

JOB - I

JOB - I

SL.NO

NAME

Short hand(TH)

Cmp.Theory

Secretarial Practice Th)

JOB - IV

JOB - III

JOB - II

40

20

20

25

25

25

25

100

40

1 2 3 4 5

R.K.Bhattacharyya/ Trivandrum RVTI

22

JOB - II

JOB - I

JOB - I

REMARKS

REMARKS