CURRICULUM VITAE

Document controller/ Assist. document controller

Gulab Chand
Mobile no. 00974-5740541

Contact No.-
00974-5740541 (Doha – Qatar)
Email- gulabnemi@yahoo.com

SUMMARY:

Qualified to fulfill the requirement in the profession of Document Control,

Senior secondary school, Computer Literate with Certificate In Computing
(Family computer center from Doha & RITI Computer from India)

Professionally in the field for near about 09 years and out of which 2
years in UAE for the different prestigious projects. Presently employed in a
Construction Development Company at Doha-Qatar specialized in high-rise
buildings. Good working knowledge in Document control System (DCS).
Having thorough knowledge in dealing with electronics file management,
which includes documents/drawings received via E-mails and CD’s.
Familiar with AutoCAD batch plot utility for the bulk printing of AutoCAD
files. Direction guidance to the juniors for routing/distributing of multiple
documents (Technical and non Technical) as per ISO requirements and
company procedures & policies.

Objective:
To pursue a professional life in a highly motivated environment, where, I,
can use my skills in overall development of the organization and thus
developing into a highly productive individual.

Strength:
Good communication skills, Positive thinking, Hardworking, Good
interpersonal skills.

Experience Details:

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(A)
M/s Construction Development Company LLC, Doha-Qatar
ISO Certified Company

Project Assist.Document Controller

1. Worked for Four season Hotel Doha-Qatar Project – August, 2001 to

May 2005
Management - M/s Sheikh Mohammed Jasim Bin Jaber Al Thani
Consultant- M/s Halcrow

Project Document Controller

2. Working for The New Doha International Airport(NDIA) Project, May

2006 to Feb,2008
Joint venture with -M/s Takenaka corporation of Japan company.
Consultant – M/s Overseas Bechtel corporation co.

Project Document Controller

3. Working for The St. Regis Hotel Project – February, 2008 to July,
2008.
Management - M/s RDC
Consultant- M/s Dar Al Handasha

Project Document Controller

4. Working for Al Fardan Residence (Barjeel Tower) July,2008 to till

Date.
Management - M/s AL Fardan
Consultant- M/s Arab Engineering Bureau

Job Responsibilities:

 Maintaining the project central file up to date. Setting up of project

central files as per project quality plan.
 Ensure that all incoming and outgoing controlled documents are
recorded, filed and distributed to the appropriate people or organisations
as specified or as instructed by the project manager.
 Ensure all controlled documents registers are initiated and kept up to
date.
 Ensure all data in electronic and hard copy form is stored efficiently and
is readily retrievable in an easy to use format.
 Maintain an accurate system for tracking documentation and drawings.

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  Electronic filing of all daily incoming correspondence and manual filing.
 Filing, retrieving, copying or scanning technical documents as instructed
by Project Manager.
 Receive contract documents and make sure that all relevant
documentations are incorporated as per procedures prior to final
signature.
 Distribution and circulation of documents as per Project Managers order.
 Communicate effectively with the project team and outside contractors.
 Distribute documentation to the project team in a timely and accurate
manner.
 Preparing drawing and document transmittals.
 Preparing the correspondence, reports for all the projects.
 Maintain Drawing Issue Register and Incoming Drawing Register in the
computerized system.
 Preparation and submission of transmittals for drawings, documents,
calculation, Specification documents and project quality plan.
 Responsible for all incoming mail, faxes and filing.
 Maintaining a register of all incoming and outgoing mail, stamping and
recording of mail before circulating for distribution to the Project
Manager as set out in the Quality Procedures.
 Maintaining all files within the filing department.
 Opening new files in accordance with Project Quality Plan each new
project.
 Collecting faxes regularly, recording and sending for distribution to the
individuals concerned, photocopying fax if it is marked for someone’s
urgent attention and sending them a copy at the same time as the
Project Manager.
 Internal Auditing end of the week

(B)
Project Senior Document Clerk

M/s Fujairah National (F.N.C) Company

UAE, Dubai (Sharjah)
Management - M/s Mace International
Consultant- M/s Hyder Consulting

1. Worked for AL Qouz Area Project – Nov. 1997 to October 1999.

 Preparing Submittal for Drawing, RFI, RFC, NCR, Test Reports, Letters,
Minutes of Meeting & Technical specification by MS WORD.
 Type of documents handled: - Faxes, letters, transmittals, invoices,
quotations, weekly / monthly reports, purchase orders, shipping
documents, minutes of meetings, In-office memos, procedures,
specifications, vendor documents & drawings, As-built Drawings and
other technical and Confidential Documents.

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  Responsibility for controlling, maintaining, monitoring, releasing of
engineering drawing / documents and vendor documents.
 Ensure that the contractor incorporates comments in the document
before issuing next revision.
 Assisting Project Engineers in registering of all project documents.
 Creating project files according to document number and keep hard copy
of document and comments/memo coming from departments or
engineers.
 Submitting document status/overdue report to the project engineers
every weekend.
 Maintain all code data records for all electrical equipment, instruments,
mechanical and piping in accordance with code requirement.
 Controlling of superseded drawings / documents by replacement with
the latest version and storing in a proper manner in which retrieval
would be easy for future reference.
 Preparation and maintenance of Engineering Document Register, Project
Dossier Index, Backlog report, weekly / monthly progress report.
 Receiving drawings and Documents from Consultant, maintaining
drawing register and filing, distribution of new / revised drawings to
departments and engineers.
 Proper maintenance of vendor documents likes technical drawings,
manuals, data sheets etc.
 Maintain Drawing Issue Register and Incoming Drawing Register in the
computerized system.
 Receiving Letter from the contractor and distribution to the specified
engineers, and preparation of Fax to the contractor as per the direction
from the Project Engineers.
 Deal with telephone inquiries in a professional and competent manner
whilst remaining polite and courteous at all times.
 Receiving and controlling letters, transmittals and technical documents.
Updating document list generated in MS excel.
 Preparation and submission of transmittals for drawings, specifications,
purchase orders, manufacture reports, calculation sheets, project
requisitions and project inspection reports.
 Monitoring issuance of document as per the document register.
Informing planned and forecasting date to the relevant engineers.
 Tracking and expediting all deliverable (project as well as general) from
client side.
 Assigning document numbers in line with project document procedure.
 Responsible for receiving vendor documents. Keeping the updated
standard central filing system.
 Internal Auditing end of the week

(C)
Assist. Document Controll.
M/s Enereff Construction Company Pvt. LTD. (India)

1. Worked for company various projects – May 1995to June 1996

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Job Responsibilities:

 Registering of internal and external documents.

 Maintain document control registers / documents for incoming and
outgoing project documents.
 Ensure that the latest revision and approval status of drawings is kept
updated continuously.
 Ensure all hard and electronic copy distribution of controlled documents
to focal point.
 Maintain documents for transmittal process for project documents.
 Respond to queries regarding revision status of issued drawings /
documents from engineering / drafting personnel.
 Follow procedures and update document control procedures
 Manage the electronic and hard copy filing of project related technical
documentation.
 Scanning, creation of CD’s and file manipulation.
 Assure document quality to include completeness, accuracy and
compliance with established procedures and updates.
 Filing and archiving of documentation to facilitate easy retrieval at a later
date.
 Ensuring that drawing transmittals are acknowledged in case there is a
dispute on whether the drawings were transmitted.
 Manage the document/drawing review process, Internal and External.
 Archiving data for historical purposes.
 Internal Auditing end of the week

Personal Details:
Date of Birth: 02/05/1975
Nationality: Indian
Religion: Hindu
Martial Status: Married
Language Known: English & Hindi
Passport Details:
Passport no.: F-3809311
Validity: 2015

Permanent Address:
S/O: Gopal Ram Nemiwal
Via & Post: Mandawara, Bajaj Gram (Sanwali)
Dist.: Sikar – Pin Code -332021
State: Rajasthan (India)
Tel: 0091-1572238067

Education qualification:

Academic : Firs year (college)

Technical : Family computer center (Certificate in Computing)

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Other : Valid Qatari Driving License (validity 2012)

 Handling high degree work related pressure within set timeframes,

hardworking a definite team player and quickly adaptable to change.
 Reduce administration time and overhead. Spend less time updating
and distributing the documents.
 Make documents easily accessible to everyone inside our firm, but be
secure in knowing that only identified users can see the documents.
 Control your documents centrally but make them easily available
across a geographically dispersed organization.
 Support the managers and the employees in the office.
 Answer/direct incoming client calls and handle inquiries.
 Handle all incoming emails from client/customers.
 Interest and experience in using technology to improve work efficiency
 Provide overall administration support to a specific Google office

Gulab Chand

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