Email Setup Guide

Email has become an essential tool for jobseekers in todays competitive market. When applying for a position, the majority of businesses will ask you to email a cover letter and resume or apply online through their websites. This requires a jobseeker to have a professional email address. Today, very few companies will ask you to fax, mail, or appear in person when applying for a job. The directions below will teach you how to create a new email account, check your email, and compose a message.1

CHOOSING AN EMAIL PROVIDER

When you decide to set up an email account, you can choose from a number of providers. Some popular options are Gmail, Yahoo!, and Hotmail. All of these providers offer free online data storage. These instructions will help you set up an account with each of these providers. You can pick which provider you like best. First we will look at how to set up an account in Gmail. Then we will look at how to set up an account in Yahoo!. Finally, we will look at how to set up an account in Hotmail.

USING GMAIL AS YOUR EMAIL PROVIDER2

CREATING A NEW EMAIL ACCOUNT USING GMAIL
1. 2. 3. Double click the Internet Explorer icon on your desktop. Click in the Address bar and delete the web address that is there. Type gmail.com and click the green arrow.

1. Delete address and type mail.google.com

2.Clickthe greenarrow

TheseinstructionsweredevelopedinFebruary2010withtheassistanceoftheQueensWorkforce1Career Center. Credits:ImagesarereproducedwithpermissionofGoogleTM 1

4.

Click Create an account.

3. Create an account

5.

You will see a form to create a new account. Enter the following required information: a. First Name - Type your First Name. b. Last Name - Type your Last Name. c. Desired Login Name i. Type in your desired username and click Check Availability. Since employers will see and use this email address, select a professional username. For example, if your name is Joseph Smith, professional username options include: 1. Joseph_Smith@gmail.com 2. JosephSmith@gmail.com 3. SmithJoseph@gmail.com ii. If your username is not available, you can choose from the suggested usernames provided by Gmail or try to create another username of your choice. d. Choose a password Your password must be a minimum of eight characters, and should contain some letters and some numbers. It should be something that is not too obvious but is also easy for you to remember. For example, your password can be the name of your first pet or your mothers maiden name, followed by two or three numbers. e. Re-enter password - Type in your password again. f. Security Question - Click on the drop down arrow and choose a security question. The purpose of this question is to help you recover your password if you forget it later. g. Answer - Type the answer to the security question you selected. h. Secondary Email - If you already have an email address, type it here. If you have no previous email address, you may leave it blank. i. Location - Select United States. j. Word Verification - Click in the text box and type the letters exactly as you see them. If you cannot see or understand the image, click the accessibility symbol and type in the numbers you hear. k. Terms of Service - Read the terms of service. l. I accept. Create my account - Click this button to create your new Gmail account. By clicking on 'I accept' you are agreeing to the Terms of Service and both the Program Policy and the Privacy Policy. If you answered everything correctly, you will move forward to view your Gmail account. If there is information missing or incorrect, you will see a message with what is needed from you to complete the form.

ACCESSING YOUR GMAIL ACCOUNT FROM HOME OR ANOTHER LOCATION

1. Double click the Internet Explorer icon on the desktop.

2. 3. 4. 5. 6.

Click in the Address section and delete the address that is there. Type gmail.com and click the green arrow. Type your Username. Type your Password. Click on Sign in to access your Gmail account.

CHECKING YOUR MESSAGES IN GMAIL

1. Once you Sign in to your Gmail account, you will see your messages.

Your New Messages

2. 3.

To view a message, click on the email message. If you are viewing one message and you want to go back to select a different message, click on the Inbox option located on the left side of your Gmail account.

COMPOSING AN EMAIL MESSAGE IN GMAIL

1. 2. 3. 4. 5. 6. On the left area of your Gmail account, click Compose Mail. When you click compose mail, the screen will change. Click in the To: text area and type the recipient email address. Click in the Subject: text area and type a subject of the email. Click your cursor in the body of the email message, or the large white text box below the toolbar, and type your message. When you finish typing your message, click on the Check Spelling option right above the email body in the right side. Sometimes you will want to attach a file to your email, such as your resume or a cover letter. To do this, click Attach a file. This will open a window to select your file. Navigate to the folder where your file is saved, and click on the file name. Then click Open. This will attach your file to the email. Note that resumes and cover letters should usually be either Word or PDF documents. Click the Send button to send your email.

7.

Send To:

Subject:

Body of the Email

Dear Hiring Manager,

Attach a File

Check Spelling

USING YAHOO! AS YOUR EMAIL PROVIDER3

CREATING A NEW EMAIL ACCOUNT USING YAHOO!
1. 2. 3. Double click the Internet Explorer icon on your desktop. Click in the Address bar and delete the web address that is there. Type mail.yahoo.com and click the green arrow.

1. Delete address and type mail.yahoo.com 4.

2.Clickthegreen arrow

Depending on the version of Internet Explorer on your computer, one of these two screens may appear next. Click Sign Up or Sign Up for Yahoo! to create a new account.

5.

You will see a form to create a new account. Enter the following required information: a. First Name - Type your First Name. b. Last Name - Type your Last Name. c. Gender Select your gender. d. Birthday Select the month of your birthday, and type in the day and year. e. Country Select United States. f. Postal Code Type in your zip code. g. Select an ID and password i. Yahoo! ID and Email Type in your desired username and click Check. Since employers will see and use this email address, select a professional username. For example, if your name

Credits:ImagesarereproducedwithpermissionofYAHOO!INC.2010YAHOO!INC.YAHOO!andtheYAHOO! logoareregisteredtrademarksofYahoo!Inc. 4

h.

i.

j.

is Joseph Smith, professional username options include: 1. Joseph_Smith@yahoo.com 2. JosephSmith@yahoo.com 3. SmithJoseph@yahoo.com ii. If your username is not available, you can choose from the suggested usernames provided by Yahoo! or try to create another username of your choice. iii. Password Type in your desired password. Your password must be a minimum of six characters, and should contain some letters and some numbers. It should be something that is not too obvious but is also easy for you to remember. For example, your password can be the name of your first pet or your mothers maiden name, followed by two or three numbers. iv. Re-type Password Type in your password again. In case you forget your ID or password The purpose of this section is to help you recover your user name and password if you forget them later. i. Alternate Email Type in a different email address. If you dont have one, leave this blank. ii. Secret Question 1 Click on the drop down arrow and choose a security question. iii. Your Answer Type in the answer to the first secret question you selected. iv. Secret Question 2 Click on the drop down arrow and choose a different security question. v. Your Answer Type in the answer to the second secret question you selected. Type the code shown Click in the text box and type the letters and numbers as you see them in the image below. If letters are capitalized, be sure to type them in as capitalized. If you cannot see or understand the image, click Try a new code. Note: If you still cannot see or understand the image, click Need audio assistance and type in the numbers you hear. Create My Account Click this button to create your new Yahoo! account. By clicking this button, you are certifying that you have read and are agreeing to the Yahoo! Terms of Service, Yahoo! Privacy Policy and Mail Terms of Service, and to receive account related communications from Yahoo! electronically. If you answered everything correctly, you will move forward to view your Yahoo! account. If there is information missing or incorrect, you will see a message with what is needed from you to complete the form.

ACCESSING YOUR YAHOO! ACCOUNT FROM HOME OR ANOTHER LOCATION

1. 2. 3. 4. 5. 6. Double click the Internet Explorer icon on the desktop. Click in the Address section and delete the address that is there. Type mail.yahoo.com and click the green arrow. Type your Username under Yahoo! ID. Type your Password. Click on Sign in to access your Yahoo! account.

CHECKING YOUR MESSAGES IN YAHOO!

1. 2. Once you sign in to your Yahoo! account, you will see your welcome screen. On the left side of the screen, click Inbox to view your messages. You will now see your Inbox with your messages.

Your New Messages

3. 4.

To view a message, click on the email message. You will see it open on the lower part of the screen. If you are viewing one message and you want to view a different message, click on that message on the top part of the screen.

COMPOSING AN EMAIL MESSAGE IN YAHOO!

1. 2. 3. 4. 5. 6. On the top left area of your Yahoo! account, click New. When you click New, the screen will change. Click in the To: text area and type the recipient email address. Click in the Subject: text area and type a subject of the email. Click your cursor in the body of the email message, or the large white text box below the toolbar, and type your message. When you finish typing your message, click on the Spelling option right above the To: text area. Sometimes you will want to attach a file to your email, such as your resume or a cover letter. To do this, click Attach. This will open a window to select your file. Navigate to the folder where your file is saved, and click on the file name. Then click Open. This will attach your file to the email. Note that resumes and cover letters should usually be either Word or PDF documents. Click the Send button to send your email.

7.

Send To

YAHOO! Subject AS
Dear Hiring Manager,

Body of the Email

Attach

Spelling

USING HOTMAIL AS YOUR EMAIL PROVIDER4

CREATING A NEW EMAIL ACCOUNT USING HOTMAIL
1. 2. 3. Double click the Internet Explorer icon on your desktop. Click in the Address bar and delete the web address that is there. Type hotmail.com and click the green arrow.

1. Delete address and type hotmail.com

2.Clickthe greenarrow

Credits:ImagesarereproducedwithpermissionofMicrosoft 6

4.

Click Sign up.

3. Sign up

5.

You will see a form to create a new account. Enter the following required information: a. Windows Live ID - Type in your desired username and click Check availability. Since employers will see and use this email address, select a professional username. For example, if your name is Joseph Smith, professional username options include: i. Joseph_Smith@hotmail.com ii. JosephSmith@hotmail.com iii. SmithJoseph@hotmail.com b. If your username is not available, you can choose from the suggested usernames provided by Hotmail or try to create another username of your choice. c. Create a password Type in your desired password. Your password must be a minimum of six characters, and should contain some letters and some numbers. It should be something that is not too obvious but is also easy for you to remember. For example, your password can be the name of your first pet or your mothers maiden name, followed by two or three numbers. d. Retype password Type in your password again. e. Under Alternate e-mail address, click Or choose a security question for password reset f. Question Click on the drop down arrow and choose a security question. g. Secret Answer Type in the answer to the question you selected. h. First Name - Type your First Name. i. Last Name - Type your Last Name. j. Country/region Select United States. k. State Select New York. l. ZIP code Type in your zip code. m. Gender Select your gender. n. Birth year Type in your birth year. k. Characters Click in the text box and type the letters and numbers as you see them in the image above. If letters are capitalized, be sure to type them in as capitalized. If you cannot see or understand the image, click the refresh button with the blue

arrows. Note: If you still cannot see or understand the image, click the speaker symbol and type in the numbers you hear. o. I accept - Click this button to create your new Hotmail account. Clicking I accept means that you agree to the Microsoft service agreement and privacy statement. If you answered everything correctly, you will move forward to view your Hotmail account. If there is information missing or incorrect, you will see a message with what is needed from you to complete the form.

ACCESSING YOUR HOTMAIL ACCOUNT FROM HOME OR ANOTHER LOCATION

1. 2. 3. 4. 5. 6. Double click the Internet Explorer icon on the desktop. Click in the Address section and delete the address that is there. Type hotmail.com and click the green arrow. Type your Username next to Windows Live ID. Type your Password. Click on Sign in to access your Hotmail account.

CHECKING YOUR MESSAGES IN HOTMAIL

1. 2. Once you sign in to your Hotmail account, you will see your welcome screen. On the left side of the screen, click Inbox to view your messages. Your New You will now see your Inbox with your messages. Messages

3. 4.

To view a message, click on the email message. If you are viewing one message and you want to go back to select a different message, click on the Inbox option located on the left side of your Hotmail account.

COMPOSING AN EMAIL MESSAGE IN HOTMAIL

1. 2. 3. 4. 5. 6. On the top left area of your Hotmail account, click New. When you click New, the screen will change. Click in the To: text area and type the recipient email address. Click in the Subject: text area and type a subject of the email. Click your cursor in the body of the email message, or the large white text box below the toolbar, and type your message. When you finish typing your message, click on the Spell check button above the To: text area. Sometimes you will want to attach a file to your email, such as your resume or a cover letter. To do this, click Attach and then click File. This will open a window to select your file. Navigate to the folder where your file is saved, and click on the file name. Then click Open. This will attach your file to the email. Note that resumes and cover letters should usually be either Word or PDF documents.

7.

ClicktheSendbuttontosendyouremail.

Send

To

Subject

Dear Hiring Manager,

Body of the Email

Attach

Spell check