CHAPTER 1

Introduction
NIKKO METALS PHILIPPINES, INC. is a Japanese firm which manufactures copper foil primarily for printed circuit boards (PCBs). It is the first and only copper foil manufacturing company here in the Philippines which has been operating for over 10 years. It basically exports its products but has also local clients here in the country. It is the first and only company here in the Philippines manufacturing such kind of product for local and international markets for over 10 years. It is an ISO 9001:2000 certified and just recently received an Award of Excellence for Total Productive Maintenance (TPM). NIKKO METALS PHILIPPINES, INC. is located at #117 E-Science Avenue, SEPZ Laguna Technopark, Bian Laguna.

Background of the study

The right Accounting system can save you time and money by automating accounting processes, allowing multiple users to work with financial data, implementing well-defined procedures to decrease accounting errors, refining forecasting methodologies for improving efficiency, determining costs based on output levels to improve pricing and improve order, inventory and asset management, etc. The system is divided into tables namely the account type, the account, and the transaction per day. Gathering needed tools and information is collected to ease out programming process. Collaborating to one another is done to develop.

Objectives
The main purposed of the proposed system is to develop a computerized accounting system for NIKKO METALS PHILIPPINES, INC., which will improve the companys conventional way of keeping transaction records.

This case study aims to: 1. develop a database system that manages the expenses of the said

company; 2. endow with a systematic approach of an efficient database system; and

3.

easily retrieve company expenses records

Significance
The system is designed for easy access of records. Thus, updating, monitoring, report generation are some of the operations that applied in the system. This study aims to decrease the time of processing transaction records of the company. Transaction records can be easily updated every time. Retrieving the Account types can be more efficient for the company.

Scopes and Limitations

Recently, the company had been encountering problems in managing the record of the accounts and transactions. Using a traditional way of record keeping, it took them lot of time to retrieve the record. The database main purpose is to track the daily income and the expenses of the company. Given a systematic approach of an efficient database, it is expected to give a clear and concise data. The proposed electronic database covers the account information and account types and other transactions of the company. Thus, it doesnt focuses to often activities or record of the salon such as employees files and etc.

CHAPTER 2

Conceptual Framework
Concept of the Study
The conceptual framework illustrates the Input-Process-Output (IPO) Model applied in the study. The IPO Model determines and represents the possible data that would be used as input to the system design and to the system per se, the process that would be used in dealing with the said inputs and the final output would be a fully functional system. Input Process Output

Account Id Account type Transaction Id Transaction type

Testing and evaluation of the system design

Computerized account records of and transaction

Analysis gathered information

Figure 2: Input-Process-Output Model

The first frame represents the input or initial stage where in the account data must encode as well as the account type and the transactions. The second frame represents the development stage which involves the process to be utilized in the development of the system design. The information gathered would be filtered and analyzed to identify and design the transaction that would be integrated. The third frame represents the final stage which is the implementation stage. After detailed analysis and planning it directs to system design proposal. The result would be computerized account records and transaction

Database decision
Contextual Model

Transaction

Account Type

Account

The figure illustrates the context diagram used to present the different entities to which in sequence is given to or expected from the system.

Entity-Relationship Diagram
Account type ID Account type

Account Type

have

AccountI D AccountNum ber

Account

AccountNa me AccountT ypeID

have

TransactionI D TransactionNum ber

Transaction

WithdrawalAmou nt

AccountID

TransactionDate

DepositAmount TransactionDesc ription

Taxable

The Entity-Relationship Diagram of the develop system. All attributes involved in each entity are shown above. The relationship between each entity could also be seen in this diagram.

Database Schema

This figure shows the database schema of the develop system. All the fields or attributes with links are also shown here. Connections between tables or entities through primary and foreign keys were presented in detailed manner.

Data Dictionary
Table

A table is a collection of data about a specific topic that is stored in rows and columns. You can categorize all available data, such as employees and customers, and then store each category of data in a separate table.

Record A record is a row in a table. A record contains organized details about a person, a location, or some other real-world entity.

Field A field is a column in a table. A field represents a defined attribute that is stored for all the records in a table.

Data type

A data type determines the type of data that the field can store. Jet data types include the following: o Text o Memo o Number o Date/Time
o

o AutoNumber o Yes/No o OLE object o Hyperlink

Currency

Query

A query is an instruction to retrieve information that is in a set of rows. You can use a query to retrieve information from a single table or from multiple tables based on specific criteria. You can also use a query to modify the information that you retrieve.

Form

In Access, you can use a form as the graphical user interface to data. Forms do not store any data. Forms only fetch data from tables or from queries and then present this data to you.

Control

A control is an object on a form, on a report, or on a data access page. You can use a control to display data, to perform actions, or to enhance the representation of data.

Property

A property is a characteristic of a control object or a database object that is defined. The value of a property defines the behavior of a control object or a database object.

Report A report presents the data from a table or from a query in a preformatted and useful manner. You can control the appearance of a report.

Macro A macro is a database object that lets you automate tasks in an Access database. You can create macros that run when an event occurs and that automatically perform specific actions.

Design view Design view is available for all database objects. Design view has tools and shortcuts that you can use to design a database object. In Design view, you can only modify the design of an existing database object. You cannot modify the underlying data.

Datasheet view Datasheet view is available only for certain database objects, such as tables, queries, and forms. Datasheet view displays the underlying data for a database

object in a tabular format. You can use Datasheet view to add data to a database, to modify the data in a database, or to delete data from a database.

CHAPTER 3

Project Development

Procedure in developing the project

Observation / Fact Finding / Cost Analysis

Database Implementation

Tables

Table 1. Account type

This table has the fields; Account type ID and Account type. The content of Account type are Expenses, Revenues, Liabilities and Other.

Table 1.1. Account type Expenses

Table 1.2. Account type Revenues

Table 1.3. Account type Liabilities

Table 2. Accounts

This table includes the Account ID, Account Number, Account Name and Account Type.

Table 2.1. Account with Transaction ID

Table 3. Reports

This table includes the Report ID, Report Name and Report description.

QUERIES

Query 1. View Transaction with Account This query includes the Transaction Id, Transaction Number, Transaction Date, Transaction Description, Account Id, Withdrawal Amount, Deposit Amount, Taxable, and Account Name

Interface Design
Forms

Form 1. Account Ledger

Form 2. Account Lodging

Reports

Report 1. Account Summary

Report 2. Summary of Account Type

Report 3. Transaction Listing