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repository and to do more detailed cost reporting than its project management solution allowed. To address this need, CCBCC deployed the Microsoft Office Enterprise Project Management (EPM) Solution, which includes Microsoft Office Project Portfolio Server 2007, Office Project Server 2007, and Office Project Professional 2007. With the EPM Solution, CCBCC can analyze its finances more accurately, easily comply with regulations, and better manage its resources. In addition, it has the visibility to make decisions and achieve its goals in less time.
In March 2007, the companys Information Systems and Services (ISS) Department began to look for a better way to forecast and capture project costs. The department had been using a project management software solution on which the maintenance agreement had expired, and CCBCC expected significant time, money, and effort to upgrade the solution. Problems: -It lacked many of the advanced functions that they wanted, including historical cost reporting and the ability to have multiple project baselines. -They could not track cost elements, such as labour and material cost, in one repository. -Senior management would want details on a project, including true cost to the company, and had to spend a lot of time and effort gathering data from several locations.
Solution
They chose the Microsoft Office Enterprise Project Management (EPM) Solution, which includes Microsoft Office Project Portfolio Server 2007, Microsoft Office Project Server 2007, and Microsoft Office Project Professional 2007. -They wanted to simplify the software footprint to consist primarily of SAP and Microsoft products to reduce the maintenance costs. So the EPM Solution fit in with their overall strategy very well, while giving ability to handle expenses and resources efficiently. -They used the solution for financial accountingfor the costs of computer software developed or obtained for internal use. The EPM Solution custom fields are used to allocate project expenses to either expense categories or capital categories. -The EPM Solution is used to ensure that companys license and maintenance costs are captured. They rely on it to track and compare estimated to actual labour and costs for training, travel expense, communications, and internal and external labour. -Office Project Server 2007 is integrated with Windows SharePoint Services so that users can manage documents and track risks and issues using Microsoft Office Project Web Access. -They use SharePoint sites, known as project workspaces, to view and update project information and manage related items such as documents. -The project managers use project workspaces to check in and check out project-related documents. -They also rely heavily on the Data Analysis reporting capabilities in Project Web Access.
Benefits
-By using the EPM Solution, CCBCC is tracking its project finances more accurately. -The company can easily comply with regulations and better manage its resources. -It has the visibility to make decisions and achieve its goals in less time.