OLRMS V. 1.0.

25
Programmer: Mr. Randy Joseph E. Paje Licensed # (Data Encoder): DEN103060306004 Licensed # (Computer Programming): 040306000048 Platform: Windows 2000 Advanced Server SP 2 Application Title: On-Line Registration & Matriculation Solution

USERS MANUAL (OLRMS - ADMIN VERSION)

WARRANTY
These specifications and informations regarding the software/product in this manual are subject to change without prior notice. All statements, information and recommendations in this manual are believed to be accurate and are presented without warranty of any kind, express or implied, users must take full responsibility for their application of any products.

ABOUT THIS GUIDE

This material provides a simple and easy to use reference in implementing the On-Line Registration and Matriculation Solution.

AUDIENCE
This guide is designed for persons who will be using the On-Line Registration and Matriculation Solution such as Cashiers, Admins and other Administrative Staffs who will be utilizing the above-mentioned software/application.

WELCOME TO AUTOMATED ENROLLMENT SYSTEM

In using the On-Line Registration and Matriculation Solution to process your enrollment, you need to accomplish few things to successfully obtain the automation of the procedure. This manual details the step-by-step procedure and captures visual messages or windows to help users understand the instructions listed here. After accomplishing the simple tasks listed in this manual, you may be able to produce successful reports such as statement of accounts, enrollment lists, registration lists, schedule of fees form, Daily Cashiers Report, Transaction Summary (T-Account), and Billing Statement of individual students.

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ARE YOU READY?

Like in any manual processing of enrollment, the student needs to register some of his/her personal informations such as Lastname, Firstname, Middlename, etc. After registration, student may now proceed to the assessment office for the assessment fees and some of the enrollment details such as the Student ID, Section and other details regarding the enrollment. In OLRMS(Admin Version), you also have to register student information before you can enroll. But the difference is, it is automated. You will have to input the students personal information once and you can enroll that student automatically. Also, you process the assessment and other enrollment details electronically. This simplifies the old procedure of enrollment wherein you will have to look for the student registration prior to the enrollment whether the student is already registered or not. You may be able to set students section in a flash because you have an onscreen lists of sections and students who belong to this section. This avoids the overcrowding of a specific section while others have few students enrolled in. These are only a few of the features you may obtain in using the OLRMS application. You will discover that OLRMS is your partner in Business Education System. Next page details the tasks you need to perform prior to enrolling a student.

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I.

LOGGING IN
Start by opening the OLRMS Admin Version by following the link below: Start Menu |______Programs |_______OLRMS |______On-Line Registration

The splash (Fig.1.0)

screen

will

appear,

displaying

details

about

the

system:

Licensee Name

Fig.1.1

Enter Username and Password here Fig.1.0 No. of Days remaining Click Here to Login Close application

After the splash screen, the System Verification window (Fig.1.1) will appear. (Before you can use the system, you have to specify a username and password which will be given to you upon installation.) You will use application. this username/password every time you open the Admin

After the successful log-in, the OLRMS Main Window appears. your Navigation Window all through-out the process. Fig. 1.2

This will be

Application Menu Bar and Shortcut Toolbar for faster access to frequently used module

School Name or Company Name Details Address Note: This will be used

for Reports

II.

REGISTRATION:
Gather the ff. student information: Student ID Lastname Firstname Gender Nationality Middlename Birthdate Birthplace Address Nationality Previous School Name School Address School Year Credentials submitted

Note: From

Bold and/or Italic field/data is unique and required. the Toolbar, Click RegistrationRegistration Form. button. Click Here to open

From Menu, select Enrollment, Registration

System.

Fig.1.3 displays what window will appear after clicking the Registration button: Fig.1.3

Student Photo

Click Here to Browse for Students Photo

Table 1.1 summarizes the button(s) found in the Registration options:

Table 1.1:

Registers new student.

Alters Student information.

Remove Student Information from the database. Remove Enrollment details Warning: removing Student from registration. before

Filters the Student Information.

Below lists the step-by-step procedure on registering a new student. 1. Click New Button. Clicking NEW/EDIT button will show the following buttons:

Save Registration Information

Discards all information entered in the form

2. Fill-up the informations for the required fields.

Student ID Last Name First Name Middle Name

3. Other required fields are Nationality

and Gender.

Click Nationality Combo Box for available lists of nationality

4. Click

Button to save current information.

A prompt appears confirming the process.

Clicking Yes will save record Otherwise, No to discard

Note: You can press ESC any time to quit or close the current window. A message box shown below will appear:

Yes

Close the current window No - Does nothing A saved Registration Information.

Fig. 1.4

CONGRATULATIONS!

You have successfully registered a new student.