Open GL Balance Loads

This section shows the required file format and data validation applied to Open GL Balance loads. As show in table 4.3.1.1 above, data from each line of the load file is entered into one Oracle standard interface table, depending on the columns populated, which are responsible for the import of: Open GL Balances data GL_INTERFACE

The final import into Oracle General Ledger is via Oracles Program Import Journals concurrent request, the navigation for which is shown in table 4.3.1.2; this request can be run either manually as required or scheduled at regular intervals. The concurrent request output file reports any errors encountered at this stage, with the standard table GL_INTERFACE_ERRORS containing further information.

Data File Format

Table 5.1.1.1 describes the expected file format for the load of Open GL Balance data as stated above, the first two lines in all data files are respectively the expected record count and the date/time stamp.

Open GL Balance File Format No

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19

Field

Description
Original system reference Mandatory field Insert or update indicator (I Insert, U Update) Line description Entry date Invoice type (e.g. MIGRATION_INVOICE) Line currency code (e.g. GBP) Revenue account code combination Receivable account code combination Original system reference used to migrate the invoice customer Customers original system reference for the Bill-to address Customers original system reference for the Ship-to address Tax code Payment terms code Oracle order number Payment batch source code (e.g. MIGRATION) Invoice line number Invoice line type (e.g. LINE or TAX) Line quantity Line unit price

ORIG SYS INVOICE NO INSERT / UPDATE FLAG DESCRIPTION INVOICE DATE INVOICE TYPE CURRENCY REVENUE ACCOUNT RECEIVABLE ACCOUNT ORIG SYS CUSTOMER REF ORIG SYSTEM BILL REF ORIG SYSTEM SHIP REF VAT CODE TERMS CODE ORDER NO BATCH SOURCE LINE NO LINE TYPE QUANTITY UNIT PRICE

Open GL Balance File Format No

20 21 22 23 24 25 26 27 28 29

Field

Description
Line extended amount (quantity x unit price) Line Open GL Balance units of measure Sales rep name Set of books (if there is only one for it is used by default) Organization name (e.g. MED PLM (OU)) Fields 25 28 Standard Oracle who columns defaults applied if left blank

EXTENDED LINE VALUE UNITS CODE SALES REP SET OF BOOKS ORGANIZATION LAST UPDATE DATE LAST UPDATED BY CREATION DATE CREATED BY OPEN GL BALANCE NUMBER

Invoice Open GL Balance number

Table 5.1.1.1 Open GL Balance File Format

Data Validation
The following validation is performed for each data row; this is over and above the standard Oracle validation performed during load from the Open Interface. Open GL Balance Record Validation Field No
5

Field

Validation Error Message Validated against table RA_CUST_TRX_TYPES; column TYPE

INVOICE_TYPE

Invoice Type not setup/out of date in Oracle Validated against table FND_CURRENCIES; column CURRENCY_CODE

CURRENCY_CODE
9

Invalid or disabled currency code "GBPX" Validated against table HZ_CUST_ACCOUNTS; field ORIG_SYSTEM_REFERENCE

ORIG SYS CUSTOMER REF

10

Customer not setup in Oracle Validated against table HZ_CUST_ACCT_SITES_ALL; column ORIG_SYSTEM_REFERENCE where SITE_USE_CODE is BILL_TO Customer Bill To Address not setup in Oracle

ORIG SYSTEM BILL REF

11

ORIG SYSTEM SHIP REF

Validated against table HZ_CUST_ACCT_SITES_ALL; column ORIG_SYSTEM_REFERENCE where SITE_USE_CODE is SHIP_TO Customer Ship To Address not setup in Oracle

12

VAT_CODE

Validated against table ZX_RATES_B; column TAX_RATE_CODE Vat Code not found for Invoice Ref# nnnnn

Open GL Balance Record Validation Field No

13

Field

Validation Error Message Validated against table RA_TERMS; column NAME Payment Terms not setup/out of date in Oracle Validated against table MTL_UNITS_OF_MEASURE; column UNIT_OF_MEASURE Unit of Measure not setup in Oracle

TERMS_CODE

21

UNITS CODE

22

SALES REP

Validated against table RA_SALESREPS_ALL; column NAME Sales Rep not setup/out of date in Oracle Validated against table GL_SETS_OF_BOOKS; column SHORT_NAME; Organization Plymouth (OU)X is invalid

23

SET OF BOOKS

29

OPEN GL BALANCE _NUMBER

Validated against table MRL_SYSTEM_OPEN GL BALANCE S_B; column SEGMENT1. Open GL Balance not setup in Oracle ... line n Table 5.1.2.1 Open GL Balance Record Validation