Book Bank Monitoring System

The responsibility of monitoring book-banks in Makerere University is vested in the main library and is executed by the book-bank section. It was intended to address the current problems encountered in using a manual system to monitor the activities of the book-banks. The study covered three book-banks namely; Faculty of Computing and IT, Faculty of Law and Department of Adult Education and Communication Studies (Institute of Adult and Continuing Education). The current monitoring system is manual and as a result highly tedious in terms of monitoring the book-banks. These book-banks place orders for books from the University Library. Monitoring of these book-banks is currently difficult due the fact the staff in the main Library in charge of book-banks is small and one must physically walk to a particular book-bank unit (Faculty/Department) to assess the performance. Since books are manually recorded, grouped and stored, many a time, it becomes very difficult to know how many books of a given type are available in individual book-banks by the Book-bank Coordinator. Producing a list of lost books and defaulters for example is also a nightmare. This calls for the automation of the book-bank monitoring system.

Tasks to be performed: ================================================================================== Task-1: What is the reason behind you to choose this topic.Support it with your real interest . Describe about the organisation for which you are developing the report. What problem you have identified in the above scenario and what is your solution to this problem explain in detail. Desribe about the working of the existing system.Either manual system like hand work or the change or adding new features to the existing automated system.Highlight your understanding on this. ================================================================================== Task-2: The system you are developing will perform some functions which are also called as functional requirements.Explain what the required functions.(Atleast 5)

List some of the Nonfuctional requirements: Explain the benefits of the new system: Explain who will be benefited and how will they be benefited. Task-3: Perform this task with the help of Microsoft-Visio 2010 and attach the print outs in your report. Represent the system in a form of a diagram: Draw the context Diagram: Draw the system at the center with major entities who interact with the system and their data flows. Draw the Data flow Diagram level-0: Breakdown the system to represent major processes(actions) with data flows and the data stores. Draw the Data flow Diagram level-1:Break down the major processes into more subprocess(actions). Draw Entities with their attributes which you have identified in the context diagram.

Conclusion: Write your learning experiences which you have gone while preparing this report and the difficulties faced. Also add the sites and books you have referred.

Task-4: Presentation: Student should prepare and present a 10-15 minute presentation to express their communication skills, knowledge & understanding of concepts learned during practical study of this assessment.

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