UsingOutlookWebAccess

Log on JTSA Outlook Web Access

1. EnterthefollowingURLintotheaddressbaronyourwebbrowser(InternetExplorerrecommended) andpressenterhttp://exweb.jtsa.edu 2. Thefollowingscreenwillappearonthescreen 3. Selecttheappropriatesecurityoption forthecomputeryouareusing.Ifyou areonacomputerinapublicplace (i.e.computerlab)thenusetheThis isapublicorsharedcomputer securitylevel.Ifyouareusingyour personalcomputer,thenchooseThis isaprivatecomputersecurity. 4. IfyouareusingInternetExplorerand wanttoexperienceallthefeaturesof OutlookWebAccess,leavethecheck boxempty. 5. EnteryourJTSNETWORKusername andpasswordintheappropriate boxes. 6. ClicktheLogOnbuttoninthelower rightsideofthescreentologin B rowserRequirementsforOutlookWebAccess
OutlookWebAccesscanberunintwoformats:OutlookWebAccessPremiumandOutlookWebAccess Light.OutlookWebAccessPremiumrequiresInternetExplorer6orlaterversionsandhasarichfeature set.OutlookWebAccessLightworkswithmostWebbrowsers,hasfewerfeaturesthan OutlookWebAccessPremium,andperformsbetteroverslowconnections. ForthePremiumyouwillneed:InternetExplorer6andlaterversions FortheLightversionyouwillneedanybrowserthatsupportsHTML3.2:MozillaFirefox1.8orlater, Safari,Opera7.54orlater,NetscapeNavigator

Information Technology | Trainer: Angela Peng |

Ext. 6082 |

training@jtsa.edu | JTS Internal Training Only

Change Your Password

1.Fromthemainscreen,clicktheOptionsbuttononthetoolbar.

2.OntheleftsideofthescreenundertheOptionsmenu,clicktheChangePasswordoption.

IMPORTANT NOTE: Your password to your Outlook Web Access is your JTS network password. If you change your password here, the change will also be effective for Blackboard and your JTS computer login.

3.Anewwindowwillappearonthescreen.

4.EnteryourcurrentpasswordintheOldPasswordbox. 5.EnteryournewpasswordintheNewPasswordbox. 6.EnteryournewpasswordagainintheConfirmNewPasswordbox. 7.ClicktheSaveonthetopleftofthiswindow.

Information Technology | Trainer: Angela Peng | Ext. 6082 | training@jtsa.edu | JTS Internal Training Only

Configuring an away message

Inordertosetupanawaymessage,youneedtousetheOutofOfficeAssistantinOutlook. 1.ClickontheOptionsbuttononthetopofthetoolbar. 2.Inthewindowontheleft,leftclickontheOutofOfficeassistant.

3.Anewwindowwillappearonthescreen.Thisisthewhereyoucancreateandsetupyourmessage. 4.ClickintheSendOutofOfficeautorepliesradiobutton.Entertheautoreplymessageyouwishtosendtoall internalmailinthetopmessagebox.YoucanformatthefontanywayyouwantasinMSWord. 5.ClickintheSendOutofOfficeautorepliesonlyduringthistimeperiod.Selectthedatesandtimesforwhen youwanttosendtheautoreply.Thetimeintervalcanonlybesetin30minuteintervals. 6.Ifyouwanttosetanautoreplymessageforexternalmail,thenclickintheSendOutofOfficeautorepliesto ExternalSenders.Youmaychoosenowtosendanautoreplytoeitheronlytheusersinyourcontactlistorto allusers. 7.Enterthemessageinthemessagebox.Ifitisthesameastheoneforinternalusers,youcancopyandpaste fromtheinternalmessagebox. 8.Onceeverythinghasbeenset,clickontheSaveiconofafloppydiskatthetopleftsideofthescreentosaveand activateyourautoreply.

Information Technology | Trainer: Angela Peng |

Ext. 6082 |

training@jtsa.edu | JTS Internal Training Only

Frequently Asked Questions

1)IdonotseeBccinmynewmessagewindow.HowdoIaddBcc? a.Inanewmessagewindow,clickOptions b.ClickShowBcc 2)HowdoIaddapersontomycontactsandeditcontactsinformation? Addingsomeonewhohasemailedyou a.Rightclickasendersemailaddress b.ClickAddtoOutlookContacts(Youmusthavepopupsenabledforthissiteotherwiseit willnotwork) c.Fillintheirinformationaccordingly(Optional) d.ClickSaveandClose Addingsomeonedirectlytoyourcontacts a.ClickContactsinyournavigationpane b.ClickNew c.Edityourcontactinformation d.ClickSaveandClose Editinganexistingcontact a.Doubleclickacontacttoedittheirinformation. b.MakesuretheEMAILpartONLYcontainstheirFULLemailaddress (Including@jtsa.edu),noothersymbolssuchasbrackets. c.ClickSaveandClosewhenyourefinished. 3)HowdoIcreateagroupemail(distributionlist)?AfterIcreateadistributionlist,howIdo useit? a.FromtheInbox,clickthedropdownarrownextto>>New>>andselectDistributionList, b.Nameyourlist. c.ClickMembersforanyonewhoisinyourContact. d.Doubleclickontheirnamestoaddthem.ThenameswillappearintheMembersboxonthe bottomofthescreen.ClickOKonceyouhaveaddedallthenamesyouwant.Nowthe namesareintheMembersboxonthetopofthescreen e.ClickAddtoListbutton. f.ClickintheMembersboxandtypeintheemailaddresstoaddanyonewhoisNOTinyour contactlist. g.ClickAddtoListbutton. h.ClickSaveandClose, i.Nowopenanewmessage j.ClicktheTobutton, k.Inyourcontactslist,clicktoselectthegroupyouhavecreated. 4)HowdoIcreateanewfolder? a.RightclickonyourInbox. b.LeftclickonCreateNewFolder c.Typethenameintheblankboxwherethecursorislocated. d.PressEnterwhenyouarefinished.
Information Technology | Trainer: Angela Peng | Ext. 6082 | training@jtsa.edu | JTS Internal Training Only

 5)HowdoImovemessagestoafolder? a.Rightclickonanemailintheemaillist b.LeftclickonMoveToFolder c.Clicktochoosewhichfoldertomovetheemailinto d.ClickOK *Youcanalsodraganddroptheemailintothefolder. 6)HowdoIsortmyemails? a.Clickanyofthecolumnheadingstosortyouremails.E.g.ifyouwanttosortbythesender, clicktheheadingFROM OR a.ClickView b.ClickArrangeBy c.Clicktochoosewhichcategoryyouwanttosortyouremailby 7)HowdoIfindaspecificemail? ForQuickFind a.TypeinkeywordsforyoursearchintheSearchInboxtextbox. b.Yourkeywordswillbehighlighted ForAdvancedFind a.Clickonthedoubledownarrows b.Typeyourqueryintheboxwherethemagnifyingglassistostartthesearch. 8)HowdoIcreateasignature? a.ClickOptionsbuttononthetoptoolbar b.WiththeMessagingboxhighlightedinthelefthandsidebox,clickthemouseintheEmail signaturebox. c.Inthebox,typeinyoursignatureandformatthefontandthecolor. d.ClickintheAutomaticallyincludemysignatureinoutgoingmessagesbox. e.ClickSaveontopuponfinishing. **YoucanalsoselectanemailandclickontheMovetoFolderIcon onthetoolbar.

9)HowdoIattachafiletomyemail? a.Whilecomposinganemail,clickonthepaperclipiconontoptoattachafile. b.BrowsetoyourfilelocationandclickOpen. c.ClickAttachfile d.YourattachedfileshouldshowundertheTo,CcandBccfields.

Information Technology | Trainer: Angela Peng |

Ext. 6082 |

training@jtsa.edu | JTS Internal Training Only