CIty of Auburn FY 13 Proposed Budget As Presented 031912 - DRAFT

City of Auburn, Maine
Maines City of Opportunity

___________________________ ______
Office of the City Manager
To: From: RE: Date:
Mayor Labonte and the Auburn City Council Don Gerrish-Interim City Manager Fiscal Year 2012-13 Draft Municipal Budget March 19, 2012
The draft City 2012/13 Municipal budget is submitted for your review and consideration. The 2012/13 Capital Improvement Plan will be submitted to you at a later date. The draft City/School budget proposes a gross expenditure of $72,850,171, which is an increase of $2,515,233 or 3.58%. The total revenues from the City and School are $30,766,910, an increase of $357,117 or 1.17%. The net amount to be raised from taxes is $42,083,261, an increase of $2,158,116 or 5.41%. The estimated valuation at this point is $2,051,218,575, a $7,365,700 decrease. The projected tax rate is estimated at 20.52 or a 5.78% increase.
City Budget Drivers: The major factors for the increase in the City budget for 2012/13 are the following: Employee Changes I am proposing 4 new employees for the upcoming year. The new employees are an Assistant City Manager, Fire Chief, Planner Land Use Compliance Officer and a Purchasing Agent/Facilities Manager. An Operations Managers position will be eliminated in the Public Works Department. The effect on the budget for salaries and benefits is as follows: Assistant City Manager Fire Chief Planner Purchasing Agent/FM Operations Manager position eliminated $115,000 $112,000 $ 71,000 $ 81,000 $379,000 -$ 81,000 $298,000
Bob Belz, Public Works Director is retiring as of June 30th, 2012. Bob has worked for the City for 42 years and his dedication, work ethic and professionalism will be missed by the community. With his retirement, we are restructuring the Public Works Department, which
includes the elimination of 1 of 2 Operations Manager positions. personnel requests in more detail as we review the budget.
We will discuss these
Operational Impacts: The budget for the Citys contribution to the ICMA Retirement Fund was underfunded in the 2011/12 budget and has been increased by $198,000. The Citys contribution to the Maine Employees Public Employees Retirement System has increased by $113,000 because of underfunding in 2011/12 and a 1% mandatory increase in the Citys contributions. There is legislation currently being discussed in Augusta, concerning TANF. Depending on the outcome of the legislation, the City could be facing an estimated increase in Health and Social Services Assistance of a minimum of $225,000. We will be keeping the Council updated on the legislation. This amount is not included in the 2012/2013 budget. Salary adjustments of 2% for the Public Works employees are included in the Public Works budget which was agreed to in the Public Works Contract. The City is negotiating with the Fire Union, Police Union, as well as, the General Government Union. Funds are included in the Wage and Benefit account to be used when contracts are settled. Non-union pay adjustments are also included in this account. Revenues: The City is expecting a $10, 803 increase in total city revenues for the upcoming year. Increases in Excise Tax of $250,000 helps maintain revenues, as there is a decrease in municipal Personal Property Reimbursements of $163,091 and Police revenues of $56, 361. Other Impacts The County Budget request has increased by $80, 683 and the Intergovernmental Joint Services budgets have increased by $82,675. The City is required to fund an Emergency Reserve Account at a minimum of one half of one percent (0.5%) of the total amount to be appropriated for all purposes of the current fiscal year. That amount of $333,818 has been included in the proposed budget. I have not included an amount for overlay as I believe the Emergency Reserve Account is sufficient to meet any financial issue the City will face during the year. The savings in this years budget is $316,799.
The following is a summary of major factors that affect the proposed increase in the budget for the City (Non-school):
Personnel Increase ICMA-RC Increase ME Retirement County Tax Joint Services
$298,000 $198,000 $113,000 $ 80,000 $ 82,675 $771,675 Increase $316,799 Decrease
Elimination of Overlay
I have budgeted $1,050,000 from the Fund Balance to offset taxes which is the same amount that was in the last years budget. The Superintendant and the School Committee are reviewing the proposed School Budget and they are planning to have their adopted budget available for the Councils review at the April 12th Budget Workshop. My goal in submitting this budget is to maintain the existing services the City is providing to its citizens. I have also made recommendations in personnel to address areas where I believe the City needs to improve its capabilities in order to maintain existing services. I look forward to reviewing this budget with the Mayor and Council and the Auburn citizens as, we together, set the course for Auburn this year and into the future. I would like to thank the Management Team and Department Heads for their work on the budget. A special thanks to Jill Eastman, Finance Director, for all the work she did in completing the budget.
CITY OF AUBURN FY 2013 EXPENDITURES COMPARISON FY12 AND FY13 BUDGETS

COUNCIL ADOPTED BUDGET CLASSIFICATION FY 11-12 FY 11-12 PROJECTED DEPARTMENT PROPOSED BUDGET FY 12-13 MANAGER PROPOSED BUDGET FY 12-13 COUNCIL ADOPTED BUDGET FY 12-13 Increase (Decrease) from Prior Year Budget Percentage of Increase (Decrease)
Administration Assessing City Clerk City Manager Customer Service Finance Human Resources ICT Legal Services Mayor & Council Total Administration Community Services Community Programs Engineering Health & Social Services Administration Assistance Parks & Recreation Planning & Permitting Public Library Total Community Services Fiscal Services Debt Service Emergency Reserve Property Overlay Transfer to TIF Wages & Benefits Workers' Compensation Total Fiscal Services Public Safety Fire Police Total Public Safety Public Works Public Works Water & Sewer
188,906 137,000 280,918 2,000 357,323 135,363 361,058 72,000 93,340 1,627,908 12,650 293,612 68,957 84,854 615,857 719,757 929,407 2,725,094 6,810,550 328,608 673,609 310,799 2,539,607 4,209,929 451,890 15,324,992 3,712,761 3,280,887 6,993,648 4,638,900 558,835
187,218 163,878 281,215 2,000 367,053 134,687 360,195 97,633 93,340 1,687,219 12,650 296,334 68,957 89,694 571,145 727,756 929,407 2,695,943 6,810,550 0 680,137 0 2,619,142 4,045,865 451,890 14,607,584 3,731,806 3,234,191 6,965,997 4,360,467 558,835
195,801 163,878 370,546 2,000 436,539 137,836 429,132 100,000 99,690 1,935,422 15,300 328,170 70,401 106,166 641,591 817,892 978,292 2,957,812 6,682,797 333,818 706,614 2,619,142 4,649,820 415,000 15,407,191 4,051,187 3,495,567 7,546,754 4,844,919 558,835
183,801 150,676 370,546 0 421,539 137,836 391,132 90,000 99,690 1,845,220 14,050 324,520 70,401 106,166 607,191 782,797 973,292 2,878,417 6,682,797 333,818 699,114 2,619,142 4,614,820 415,000 15,364,691 3,938,609 3,463,098 7,401,707 4,627,744 558,835
(5,105) 13,676 89,628 (2,000) 64,216 2,473 30,074 18,000 6,350 217,312 1,400 30,908 1,444 21,312 (8,666) 63,040 43,885 153,323 (127,753) 5,210 25,505 (310,799) 79,535 404,891 (36,890) 39,699 225,848 182,211 408,059 (11,156) 0
-2.70% 9.98% 31.91% -100.00% 17.97% 1.83% 8.33% 25.00% 6.80% 13.35% 11.07% 10.53% 2.09% 25.12% -1.41% 8.76% 4.72% 5.63% -1.88% 1.59% 3.79% -100.00% 3.13% 9.62% -8.16% 0.26% 6.08% 5.55% 5.83% -0.24% 0.00%

Total Public Works Capital Improvement Projects CIP 1 Total CIP Total Municipal Intergovernmental Programs County Taxes Tax Sharing Auburn-Lewiston Municipal Airport Emergency Management Agency L/A Arts Lew-Aub Economic Growth Council Lew-Aug Transit Committee Lew-Aub 911 Communications Center Total Intergovernmental Programs Grand Total Municipal Education Operation Education Debt Service Total School
5,197,735 79,535 79,535 31,948,912
4,919,302 79,535 79,535 30,955,580
5,403,754 190,000 190,000 33,440,933
5,186,579 0 0 32,676,614
(11,156) (79,535) (79,535) 727,702
-0.21% -100.00% -100.00% 2.28%
0 0
1,925,561 288,593 106,750 2,903 20,160 160,687 207,779 968,347 3,680,780 35,629,692 32,221,664 2,483,582 34,705,246
1,925,561 288,593 106,750 0 20,160 160,687 207,779 968,347 3,677,877 34,633,457 32,221,664 2,483,582 34,705,246
2,006,244 289,000 110,000 0 20,160 160,687 224,041 1,033,988 3,844,120 37,285,053 33,845,855 2,483,582 36,329,437
2,006,244 289,000 110,000 0 20,160 160,687 224,041 1,033,988 3,844,120 36,520,734 33,845,855 2,483,582 36,329,437
0 0
80,683 407 3,250 (2,903) 0 0 16,262 65,641 163,340 891,042 1,624,191 0 1,624,191
4.19% 0.14% 3.04% -100.00% 0.00% 0.00% 7.83% 6.78% 4.44% 2.50% 5.04% 0.00% 4.68%
Total Budget
70,334,938
69,338,703
73,614,490
72,850,171
2,515,233
3.58%
Non-Property Tax Revenue Municipal Education Total Property Tax Dollars Needed
10,253,747 20,156,046 30,409,793
10,264,550 20,502,360 30,766,910
10,264,550 20,502,360 30,766,910
10,803 346,314 357,117
0.11% 1.72% 1.17%

Municipal Education Total
25,375,945 14,549,200 39,925,145
27,020,503 15,827,077 42,847,580
26,256,184 15,827,077 42,083,261
0 0 0
880,239 1,277,877 2,158,116
3.47% 8.78% 5.41%
Property Tax Rate Based on Assessed Values of :
19.39 2,058,584,278
20.89 2,051,218,578
20.52 2,051,218,578
1.12
5.78%
Property Tax Rate Municipal Tax Rate Education Tax Rate
12.33 7.07 19.39
13.17 7.72 20.89
$12.80 $7.72 20.52
0.47 0.65 1.12
3.84% 9.17% 5.78%
CITY OF AUBURN FY 2013 REVENUES COMPARISON FY12 AND FY13 BUDGETS

COUNCIL ADOPTED BUDGET CLASSIFICATION FY 11-12 MANAGER PROPOSED BUDGET FY 12-13 COUNCIL ADOPTED BUDGET FY 12-13 Increase (Decrease) from Prior Year Budget Percentage of Increase (Decrease)
General Government Homestead Exemption Reimbursement Personal Property Reimbursement Tree Growth Reimbursement Veterans Reimbursement CDBG Reimbursement Special Events In Lieu of Taxes Excise Tax-Vehicles Excise Tax-Boats Excise Tax-Aircraft Commercial Solid Waste State Revenue Sharing Other State Aid Penalties & Interest Investment Income Interest from Bonds Transfer in from TIF Rental Income (Intermodal) Sale of Property Tax Sharing Revenue Cable Television Franchise Sale of Recyclables MMWAC Host Fees Energy Efficiency EAP Reimbursement Reimbursement-Other Utility Reimbursement Unclassified Fund Balance Contribution Total General Government
488,573 1,082,177 3,000 16,000 8,000 250 65,000 2,700,000 15,000 4,000 2,400,000 4,000 140,000 60,000 2,000 324,212 122,000 20,000 158,362 96,000 0 197,400 2,600 1,940 10,000 27,500 2,000 1,050,000 9,000,014
482,575 919,086 5,000 17,000 8,000 70,000 2,950,000 15,000 3,500 2,400,000 4,000 140,000 30,000 2,000 324,212 122,000 20,000 158,362 96,000 197,400 2,000 10,000 27,500 2,000 1,050,000 9,055,635
482,575 919,086 5,000 17,000 8,000 70,000 2,950,000 15,000 3,500 2,400,000 4,000 140,000 30,000 2,000 324,212 122,000 20,000 158,362 96,000 197,400 2,000 10,000 27,500 2,000 1,050,000 9,055,635
(5,998) (163,091) 2,000 1,000 0 (250) 5,000 250,000 0 (500) 0 0 0 0 (30,000) 0 0 0 0 0 0 0 0 (600) (1,940) 0 0 0 0 55,621
-1.23% 0.00% 0.00% 0.00% 0.00% 0.00% 7.69% 9.26% 0.00% -12.50% #DIV/0! 0.00% 0.00% 0.00% -50.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% #DIV/0! 0.00% -23.08% -100.00% 0.00% 0.00% 0.00% 0.00% 0.62%
City Clerk Hunting/Fishing/Dogs Neutered Animals Voter Reg List Cemetery Lots Reimbursements-Other Clerk/Sale of Copies City Clerk Notary Banner Hanging Fee Commercial License Taxi License Marriage License Birth/Death/Marriage Cert Permits - Burial Fines-Dog Total City Clerk Finance Reg - Vehicles Total Finance Community Services-ICT GIS/Data & Maps Total Community Services-ICT Assessing Maps & Copies Total Assessing Health & Social Services GA Reimbursement Total Health & Social Services Planning & Permitting Maps & Copies Departmental Reviews Planning/Codes & Ordinance Subdivision Application Fire Alarm Inspections Citation Ordinance Advertising Costs
2,600 3,500 100 1,000 150 50 800 1,000 26,000 2,000 4,000 27,000 6,500 3,000 77,700
2,000 2,400 100 0 0 100 800 1,300 35,000 2,600 5,000 25,000 7,000 3,000 84,300
2,000 2,400 100 0 0 100 800 1,300 35,000 2,600 5,000 25,000 7,000 3,000 84,300
(600) (1,100) 0 (1,000) (150) 50 0 300 9,000 600 1,000 (2,000) 500 0 6,600
-23.08% -31.43% 0.00% -100.00% -100.00% 100.00% 0.00% 30.00% 34.62% 30.00% 25.00% -7.41% 7.69% 0.00% 8.49%
65,000 65,000
60,000 60,000
60,000 60,000
(5,000) (5,000)
-7.69% -7.69%
20 20
20 20
20 20
0 0
0.00% 0.00%
20 20
20 20
20 20
0 0
0.00% 0.00%
44,955 44,955
53,083 53,083
53,083 53,083
8,128 8,128
18.08% 18.08%
500 16,000 3,000 28,675 2,000 5,000
500 16,000 3,000 29,000 2,000 5,000
500 16,000 3,000 29,000 2,000 5,000
0 0 0 0 325 0 0
0.00% 0.00% 0.00% #DIV/0! 1.13% 0.00% 0.00%
Miscellaneous Permits - Building Permits - Electrical Permits - Plumbing Permits - Sign Total Planning & Permitting Parks & Recreation Arena Recreation Program Total Parks & Recreation Community Services-Engineering Fees - Eng-Misc Fees - Inspection Fees - Drive Opening Fees - Bid Documents Permits - Fill Permits - Street Opening Total Community Services-Engineering Fire Department Copies of Reports Inspections Multiple Alarms EMS Agreement Salvage Calls Permits - Oil Burner Total Fire Department Police Department Accident & Police Court Photos & Tapes False Alarms Animal Impound Veh Rel/Non Driver Veh Rel/Driver Licence ARRA Cops Grant MDEA Reimbursement Byrne - JAG Grant Permits - Firearms
80,000 16,000 10,500 5,000 166,675
70,000 16,000 10,500 4,000 156,000
70,000 16,000 10,500 4,000 156,000
0 (10,000) 0 0 (1,000) (10,675)
#DIV/0! -12.50% 0.00% 0.00% -20.00% -6.40%
13,275 20,000 33,275
13,275 30,000 43,275
13,275 30,000 43,275
0 10,000 10,000
0.00% 50.00% 30.05%
25 10,000 200 1,500 1,000 15,000 27,725
15 10,000 200 1,000 1,000 20,000 32,215
15 10,000 200 1,000 1,000 20,000 32,215
(10) 0 0 0 5,000 4,490
-40.00% 0.00% 0.00% 0.00% 33.33% 16.19%
200 10,000 2,000 100,000 100 800 113,100
200 10,000 100,000 100 800 111,100
200 10,000 100,000 100 800 111,100
0 0 (2,000) 0 0 0 (2,000)
0.00% 0.00% -100.00% 0.00% 0.00% 0.00% -1.77%
15,000 15,000 1,200 23,000 300 2,000 20,000 98,318 60,102 55,843 1,500
15,000 15,000 1,500 20,000 300 2,000 15,000 120,000 60,102 2,000
15,000 15,000 1,500 20,000 300 2,000 15,000 120,000 60,102 2,000
0 0 300 (3,000) 0 0 (5,000) 21,682 0 (55,843) 500
0.00% 0.00% 25.00% -13.04% 0.00% 0.00% -25.00% 22.05% 0.00% -100.00% 33.33%
Fines - Parking Violations Total Police Department Public Works State/Local Road Assistance Total Public Works Total Municipal School Department Reg Secondary Tuition SOS Tuition Adult Ed Tuition State Subsidy for Education Debt Service Reimbursement State of Maine ARRA PreK/CDS Special Ed/Mainecare State Agency Clients State Aid for Adult Education Miscellaneous Daycare Rent Fund Balance Total School
55,000 347,263
40,000 290,902
40,000 290,902
(15,000) (56,361)
-27.27% -16.23%
378,000 378,000 10,253,747
378,000 378,000 10,264,550
378,000 378,000 10,264,550
0 0 10,803
0.00% 0.00% 0.11%
96,156 120,000 115,067 16,676,009 1,266,062 632,130 70,200 50,000 30,000 96,665 118,506 30,000 855,251 20,156,046
97,500 120,000 93,800 17,633,827 1,225,447 70,200 125,000 30,000 96,246 127,265 30,000 853,075 20,502,360
97,500 120,000 93,800 17,633,827 1,225,447 70,200 125,000 30,000 96,246 127,265 30,000 853,075 20,502,360
1,344 0 (21,267) 957,818 (40,615) (632,130) 0 75,000 0 (419) 8,759 0 (2,176) 346,314
1.40% 0.00% -18.48% 5.74% -3.21% -100.00% 0.00% 150.00% 0.00% -0.43% 7.39% 0.00% 0.00% 1.72%
Total Non-Property Tax Revenue - Municipal Total Non-Property Tax Revenue - School Total Non-Property Tax Revenue
10,253,747 20,156,046 30,409,793
10,264,550 20,502,360 30,766,910
10,264,550 20,502,360 30,766,910
10,803 346,314 357,117
0.11% 1.72% 1.17%
Total Proposed Budget - Municipal Total Proposed Budget - School Total Proposed Budget
31,194,735 33,726,785 64,921,520
32,013,983 34,206,840 66,220,823
32,011,833 34,206,840 66,218,673
817,098 480,055 1,297,153
2.62% 1.42% 2.00%
Total Property Tax Dollars Needed - Municipal Total Property Tax Dollars Needed - School Total Property Tax Dollars Needed
20,940,988 13,570,739 34,511,727
21,749,433 13,704,480 35,453,913
21,747,283 13,704,480 35,451,763
806,295 133,741 940,036
3.85% 0.99% 2.72%
City of Auburn
Master List
Account Title FY 2011 Actual FY 2012 Approved FY 2012 Projected FY 2013 Dept. Request FY 2013 Manager Request
Fiscal Year 2013
Proposed 3.19.2012
Increase/ Decrease
0105 Mayor and Council

Regular Salaries PS - General Office Supplies Travel-Mileage Dues & Subscriptions Communication - Tel Joint Services TOTAL 16,600 34,664 340 0 47,698 0 16,600 28,000 250 100 48,390 0 0 93,340 16,600 28,000 250 100 48,390 0
16,600 34,000 500 200 48,390 0 0

99,690
16,600 34,000 500 200 48,390 0 0

99,690
0 6,000 250 100 0 0 0

6,350
0.0% 21.4% 100.0% 100.0% 0.0% 0.0% 0.0% 6.8%
0110 City Manager

Regular Salaries PS - General Office Supplies Comm - Telephone Special Events Training & Tuition Travel-Mileage Travel-Seminar Costs Dues & Subscriptions TOTAL
99,302
93,340
330,603 16 1,224 892 1,212 1,848 31 30 1,049

336,905
270,288 500 800 1,518 3,000 2,774 0 0 2,035

280,915
270,288 500 800 1,518 3,000 2,774 0 0 2,335

281,215
351,507 500 800 2,430 0 5,874 6,700 0 2,735

370,546
351,507 500 800 2,430 0 5,874 6,700 0 2,735

370,546
81,219 0 0 912 (3,000) 3,100 6,700 0 700

89,631
30.0% 0.0% 0% 60% -100% 112% 0% 0% 34% 31.9%
0115 City Clerk
Regular Salaries Longevity Bonus Temporary Assistance OT- Regular Office Supplies Other Sup - Voter Repairs - Equipment Training & Tuition Advertising Professional Services Travel-Mileage Reports, Printing & Binding Dues & Subscriptions Wardens & Ward Clerks Voting Machines TOTAL
95,130 0 161 0 558 684 100 210 1,075 3,700 130 0 296 0 3,482
105,526
110,786 0 3,000 0 1,000 1,000 500 560 1,562 2,500 500 0 455 8,609 6,950
137,422
108,114 0 17,546 3,305 982 980 0 500 1,525 2,839 446 0 455 10,421 7,229
154,342
132,763 0 0 1,500 2,500 980 500 1,450 1,200 7,500 500 455 12,080 2,450
163,878
119,561 0 0 1,500 2,500 980 500 1,450 1,200 7,500 500 455 12,080 2,450
150,676
8,775 0 (3,000) 1,500 1,500 (20) 0 890 (362) 5,000 0 0 0 3,471 (4,500)
13,254
8% 0% -100% 0% 150% -2% 0% 159% -23% 200% 0% 0% 0% 40% -65% 9.6%
0120 Financial Services

3/19/2012 -- 3:50 PM
Superior Services at an Affordable Cost
FY13 Budget Summary Page 1
City of Auburn
Master List
Account Title FY 2011 Actual FY 2012 Approved FY 2012 Projected FY 2013 Dept. Request 407,454 20,810 1,250 3,000 FY 2013 Manager Request 392,454 20,810 1,250 3,000
Fiscal Year 2013
Proposed 3.19.2012
Increase/ Decrease
Regular Salaries PS - General Reports, Printing, & Binding Office Supplies Training & Tuition Travel-Mileage Travel-Seminar Costs Dues & Subscriptions Software TOTAL
330,904 17,551 474 2,485 764 0 0 621 0

352,799
330,454 22,354 1,250 1,700 2,650 0 0 1,115 5,500

365,023
305,472 51,811 600 1,700 550 200 120 1,100 5,500

367,053
2,650 0 0 1,375 0
436,539
2,650 0 0 1,375 0
421,539
62,000 (1,544) 0 1,300 0 0 0 260 (5,500)

56,516
19% -7% 0% 76% 0% 0% 0% 23% -100% 15.5%
0125 Human Resources

Regular Salaries Longevity Bonus Other Sup-Operating PS-Professional Development PS - Emp Assist Program PS - Drug Testing & Physicals PS - Testing Office Supplies Training & Tuition Advertising Travel-Mileage Travel-Seminar Costs Dues & Subscriptions TOTAL
119,444 0 0 0 3,815 2,230 537 96 393 2,020 121 359 81

129,096
119,165 0 1,500 2,000 3,800 4,218 1,500 200 990 3,000 300 450 240
137,363
121,199 0 1,000 1,500 770 4,678 750 200 1,100 2,500 300 450 240
134,687
121,548 0 1,500 2,000 975 4,923 1,500 300 1,100 3,000 300 450 240
137,836
121,548 0 1,500 2,000 975 4,923 1,500 300 1,100 3,000 300 450 240
137,836
2,383 0 0 0 (2,825) 705 0 100 110 0 0 0 0

473
2% 0% 0% 0% -74% 17% 0% 50% 11% 0% 0% 0% 0% 0.3%
0130 Information & Communication Technology

Regular Salaries Longevity Bonus PS - General Office Supplies Other Sup - Operating Other Sup - Computer Hardware Repairs - Equipment Training & Tuition Travel-Mileage Travel-Seminar Costs Computer Software Software Licensing CIP - Computer Software
161,704 0 7,679 0 8,408 23,977 2,971 1,248 256 1,175 16,683 107,238 0
172,199 0 10,400 0 8,400 12,000 3,000 600 350 2,269 9,175 142,665 0
173,500 0 15,000 0 8,405 13,140 1,500 200 350 1,100 9,000 138,000 0
213,572 0 10,400 0 3,000 15,000 5,000 2,500 350 2,720 16,275 160,315 0
175,572 0 10,400 0 3,000 15,000 5,000 2,500 350 2,720 16,275 160,315 0
3,373 0 0 0 (5,400) 3,000 2,000 1,900 0 451 7,100 17,650 0
2% 0% 0% 0% -64% 25% 67% 317% 0% 20% 77% 12% 0%
3/19/2012 -- 3:50 PM
City of Auburn
Master List
Account Title TOTAL FY 2011 Actual 331,339 FY 2012 Approved 361,058 FY 2012 Projected 360,195 FY 2013 Dept. Request 429,132 FY 2013 Manager Request 391,132
Fiscal Year 2013
Proposed 3.19.2012
Increase/ Decrease 30,074
% 8.3%
0135 Assessing Services

Regular Salaries Longevity Bonus PS - General PS - Recording Fee Reports, Printing, & Binding Office Supplies MV Sup-Gas & Oil Comm - Telephone Advertising Repairs - Vehicles Training & Tuition Travel-Mileage Travel-Seminar Costs Furniture and Fixtures Dues & Subscriptions TOTAL
146,213 0 18,285 910 288 582 289 392 0 35 1,955 165 0 0 1,680
170,794
162,961 0 17,000 500 300 700 400 1,380 485 300 2,600 600 0 0 1,680
188,906
162,961 0 17,000 1,000 216 700 400 1,180 235 101 1,755 100 0 0 1,570
187,218
169,156 0 17,000 1,500 300 600 400 1,380 485 300 2,600 400 0 0 1,680
195,801
169,156 0 5,000 1,500 300 600 400 1,380 485 300 2,600 400 0 0 1,680
183,801
6,195 0 (12,000) 1,000 0 (100) 0 0 0 0 0 (200) 0 0 0

(5,105)
4% 0% -71% 100% 0% -14% 0% 0% 0% 0% 0% -200% 0% 0% 0% -2.7%
0140 Legal Services

PS-Legal TOTAL
42,072
42,072
84,284
84,284
97,633
97,633
100,000
100,000
90,000
90,000
5,716
5,716
7% 6.8%
0145 Customer Service

Public Relations Office Supplies
102 0
102
1,500 500
2,000
1,500 928
2,428
1,500 500
2,000 -
0 0
(1,500) (500)
-100% -54%
0205 Health & Social Services Administration

Regular Salaries Office Supplies Other Sup-Operating Training & Tuition Travel-Mileage Travel-Seminar Costs Dues & Subscriptions TOTAL
TOTAL
(2,000) -100.0%
60,217 24 0 198 60 80 30
60,609
67,927 100 320 150 200 200 60

68,957
67,927 100 320 150 200 200 60

68,957
69,286 300 155 200 200 200 60

70,401
69,286 300 155 200 200 200 60

70,401
1,359 200 (165) 50 0 0 0

1,444
2% 200% -52% 33% 0% 0% 0% 2.1%
0210 Health & Social Services--Assistance

3/19/2012 -- 3:50 PM
City of Auburn
Master List
Fiscal Year 2013
Proposed 3.19.2012
Increase/ Decrease
PA - Electrical PA - Medical PA - Burial PA - Fuel PA - Provisions PA - Rent PA - Other TOTAL
4,226 434 76 1,899 1,186 86,067 3,793

97,681
5,200 680 1,790 2,868 1,188 70,000 3,128

84,854
5,200 3,630 1,600 6,800 1,188 68,076 3,200

89,694
4,400 3,754 1,790 3,960 1,848 86,190 4,224

106,166
4,400 3,754 1,790 3,960 1,848 86,190 4,224

106,166
(800) 3,074 0 1,092 660 16,190 1,096

21,312
-15% 85% 0% 16% 56% 24% 35% 25.1%
0215 Community Programs

Veterans Observances Liberty Festival Knight House First Auburn Seniors New Auburn Seniors
1,095 8,750 1,400 1,400 0

12,645
1,100 8,750 1,400 1,400 0

12,650
1,100 8,750 0 1,400 1,400

12,650
1,100 10,000 1,400 1,400 1,400

15,300
1,100 8,750 1,400 1,400 1,400

14,050
0 0 0 0 1,400
1,400
0% 0% 0% 0% 100% 11.1%
0220 Planning and Permitting

Regular Salaries Longevity Bonus Uniform Allowance OT - Regular PS - General Reports, Printing, & Binding Office Supplies Other Sup - Operating Other Sup - Safety Equipment MV Sup - Tires/Tube/Chain MV Sup - Gas & Oil Comm - Telephone Utilities - Electricity Repairs - Vehicles Repairs - Equipment Repairs - Street Lights Repairs - Traffic Signal Maint Training & Tuition Advertising Travel-Mileage Travel-Seminar Costs Dues & Subscriptions TOTAL 3/19/2012 -- 3:50 PM
TOTAL
365,391 0 838 1,635 1,513 0 560 2,500 1,168 0 2,560 1,983 290,094 1,162 961 2,828 932 1,860 1,134 548 12 1,133
678,812
380,765 0 900 5,155 3,000 0 1,200 2,000 1,490 0 3,308 4,398 299,587 2,455 1,500 2,500 12,695 2,000 2,303 400 1,200 900
727,756
380,765 0 900 5,155 3,000 0 1,200 2,000 1,490 0 3,308 4,398 299,587 2,455 1,500 2,500 12,695 2,000 2,303 400 1,200 900
727,756
463,307 600 1,200 8,606 3,000 0 1,200 2,500 2,690 0 4,936 4,710 299,587 2,455 3,500 3,000 9,000 3,000 2,000 500 1,200 900
817,892
431,712 600 1,200 6,006 3,000 0 1,200 2,500 1,790 0 4,936 4,710 299,587 2,455 3,500 3,000 9,000 3,000 2,000 500 1,200 900
782,797
50,947 600 300 851 0 0 0 500 300 0 1,628 312 0 0 2,000 500 (3,695) 1,000 (303) 100 0 0
55,041
13% 0% 33% 17% 0% 0% 0% 25% 20% 0% 49% 7% 0% 0% 133% 20% -29% 50% -13% 25% 0% 0% 7.6%
City of Auburn
Master List
Fiscal Year 2013
Proposed 3.19.2012
Increase/ Decrease
0225 Parks & Recreation

Regular Salaries Sal-Parks Part-Time Sal-Rec Part-Time Longevity Bonus Uniform Allowance OT - Regular PS - General PS - Testing Office Supplies Other Sup-Janitorial Other Sup - Maintenance Other Sup-Traffic Safety Other Sup-Safety Equipment Other Sup-Small Tools Other Sup-Other MV Sup-Tires/Tube/Chain MV Sup-Gas & Oil MV Sup-Other MV Sup-Plow/Grader Utilities - Water/Sewer Comm - Telephone Utilities - Electricity Utilities - Heating Fuel Repairs - Buildings Repairs - Vehicles Repairs - Equipment Repairs - Facilities Repairs - Maintenance Contract Training & Tuition Comm - Postage Travel-Mileage Dues & Subscriptions TOTAL
387,037 30,067 1,575 0 2,111 5,188 1,365 1,579 1,035 2,526 1,196 0 251 2,783 149 65 11,646 0 13 6,907 846 11,576 41,093 3,748 7,789 2,990 13,379 1,316 0 154 13 166
538,563
395,023 50,200 4,000 500 2,800 8,020 9,560 2,148 1,500 2,600 6,500 300 600 3,739 0 1,500 16,540 0 1,100 5,380 960 15,410 54,552 6,000 6,500 4,500 17,750 636 750 440 200 509
620,217
331,640 50,200 4,000 500 2,800 5,375 31,266 1,153 1,500 2,600 5,508 300 600 3,390 51 500 12,682 0 561 10,261 7,001 11,881 55,780 5,363 2,374 3,900 17,750 636 534 440 39 560
571,145
406,197 55,200 4,000 0 2,800 7,780 240 1,176 2,600 2,600 4,100 600 600 3,275 0 1,500 18,500 1,100 0 10,301 840 14,676 60,420 8,500 6,500 4,500 17,750 636 3,350 450 200 1,200
641,591
383,197 45,000 4,000 0 2,800 7,780 240 1,176 2,600 2,600 4,100 600 600 2,075 0 1,500 18,500 1,100 0 10,301 840 14,676 60,420 8,500 6,500 4,500 17,750 636 3,350 450 200 1,200
607,191
(11,826) (5,200) 0 (500) 0 (240) (9,320) (972) 1,100 0 (2,400) 300 0 (1,664) 0 0 1,960 1,100 (1,100) 4,921 (120) (734) 5,868 2,500 0 0 0 (1) 2,600 10 0 691
(13,026)
-4% -10% 0% -100% 0% -4% -30% -84% 73% 0% -44% 100% 0% -49% 0% 0% 15% 0% -196% 48% -2% -6% 11% 47% 0% 0% 0% 0% 487% 2% 0% 136% -2.1%
0230 Public Library

Public Library TOTAL
919,407
919,407
929,407
929,407
929,407
929,407
978,292
978,292
973,292
973,292
43,885
43,885
5% 4.7%
0235 Engineering
Regular Salaries Longevity Bonus 3/19/2012 -- 3:50 PM
235,978 0
257,276 400
265,000 400
282,351 0
278,701 0
21,425 (400)
8% -100%
City of Auburn
Master List
Account Title Uniform Allowance OT - Regular PS - Gen/Professional PS - Testing & Monitoring PS - Water Quality Monitoring PS - Recording Fee Reports, Printing, & Binding Office Supplies Other Sup - Operating Other Sup - Maintenance Other Sup - Safety Equipment Other Sup - Small Tools Other Sup - MV Repair MV Sup - Tires MV Sup - Gas & Oil MV Sup - Other Comm - Telephone Repairs - Vehicles Repairs - Equipment Training & Tuition Travel - Mileage Reimbursement Travel - Seminar Costs Dues & Subscriptions TOTAL FY 2011 Actual FY 2012 Approved FY 2012 Projected FY 2013 Dept. Request FY 2013 Manager Request
Fiscal Year 2013
Proposed 3.19.2012
Increase/ Decrease
% 0% 0% 6% 0% -22% 0% -20% 143% 11% 0% 120% 213% 0% 0% 13% 0% 104% 0% 0% 402% -250% 0% -20% 9.1%
0 0 1,743 0 9,216 111 280 447 288 423 600 763 290 13 2,515 0 1,471 0 18 1,927 307 472 507 257,369
0 0 1,600 0 16,840 250 300 500 2,500 1,000 500 1,300 800 500 4,400 500 1,566 1,000 1,000 2,500 500 500 1,720 297,452
0 0 1,600 0 13,000 250 250 700 2,000 1,000 500 1,300 500 0 4,200 500 1,200 350 900 634 100 350 1,600 296,334
0 0 1,700 0 14,000 250 250 1,500 2,715 1,000 1,100 4,065 800 1,000 4,955 500 2,808 1,000 1,000 5,050 250 500 1,376 328,170
0 0 1,700 0 14,000 250 250 1,500 2,715 1,000 1,100 4,065 800 1,000 4,955 500 2,808 1,000 1,000 5,050 250 500 1,376 324,520
0 0 100 0 (2,840) 0 (50) 1,000 215 0 600 2,765 0 500 555 0 1,242 0 0 2,550 (250) 0 (344)
27,068
0305 Debt Service

Principal Interest Other Expenses TOTAL
5,553,940 1,219,329 0
6,773,269
5,649,121 1,156,429 5,000

6,810,550
5,649,121 1,156,429 5,000

6,810,550
5,568,893 1,108,904 5,000

6,682,797
5,568,893 1,108,904 5,000

6,682,797
(80,228) (47,525) 0
(127,753)
-1% -4% 0% -1.9%
0310 Property
Regular Salaries Advertising PS - General Office Supplies Other Sup-Operating Utilities - Water/Sewer Comm - Telephone Utilities - Electricity Utilities - Heating Fuel Repairs - Buildings Repairs - Equipment 3/19/2012 -- 3:50 PM
19,162 301 71,499 106 4,426 3,118 30,772 66,529 22,493 15,587 2,174
19,032 753 93,659 0 5,600 4,550 51,360 97,930 39,000 10,500 2,000
19,032 753 93,659 0 5,600 4,550 51,360 97,930 39,000 10,500 2,000
19,409 500 103,076 0 8,500 5,700 40,625 110,000 41,075 10,500 2,000
19,409 500 103,076 0 8,500 5,700 40,625 110,000 41,075 10,500 2,000
377 (253) 9,417 0 2,900 1,150 (10,735) 12,070 2,075 0 0
2% -34% 10% 0% 52% 25% -21% 12% 5% 0% 0%
City of Auburn
Master List
Account Title Repairs - Maintenance Contract Rental - Photocopiers LAWPCA Holding T. Insurance Premiums Insurance Deductibles Comm - Postage Travel - Mileage Reimbursement Rental Expense Utility Reimbursement from Schoo TOTAL FY 2011 Actual FY 2012 Approved FY 2012 Projected FY 2013 Dept. Request FY 2013 Manager Request
Fiscal Year 2013
Proposed 3.19.2012
Increase/ Decrease
% 0% -13% 0% 3% -26% 6% 0% 0% 0% 2.8%
1,412 8,116 0 269,993 44,962 26,392 0 1,500 0

588,542
0 8,000 0 284,753 33,000 30,000 0 0 0

680,137
0 8,000 0 284,753 33,000 30,000 0 0 0

680,137
0 7,000 0 293,691 32,000 31,788 750 0 0

706,614
0 7,000 0 293,691 24,500 31,788 750 0 0

699,114
0 (1,000) 0 8,938 (8,500) 1,788 750 0 0

18,977
0315 Workers Compensation

WC Operating Transfer TOTAL
200,000
200,000
451,890
451,890
451,890
451,890
415,000
415,000
415,000
415,000
(36,890)
(36,890)
-8% -8.2%
0320 Fringe Benefits

Health Insurance FICA/Medicare MSRS Retirement ICMA Retirement City Pension Cafeteria Plan Life Ins(Retirees) Salary Reserves TOTAL
2,373,889 482,338 497,982 172,412 178,816 157,809 23,175 144,792

4,031,213
2,576,037 461,234 575,685 9,603 180,000 186,900 23,175 197,295

4,209,929
2,229,690 471,601 624,394 159,015 169,172 193,818 23,175 175,000

4,045,865
2,611,200 487,000 689,100 207,345 170,000 187,000 23,175 275,000

4,649,820
2,611,200 487,000 689,100 207,345 170,000 187,000 23,175 240,000

4,614,820
35,163 25,766 113,415 197,742 (10,000) 100 0 42,705

404,891
2% 5% 18% 124% -6% 0% 0% 22% 9.6%
0325 Emergency Reserve

Emergency Reserve TOTAL -
328,608
328,608
328,608
328,608
333,818
333,818
333,818
333,818
5,210
5,210
2% 1.6%
0405 Fire
Regular Salaries Acting Rank Holiday Pay Sick Leave Incentive Uniform Allowance Physicals OSHA Safety Costs Protective Clothing
2,903,930 18,330 132,464 0 14,549 569 5,652 8,292
2,988,570 7,309 134,640 0 19,470 1,404 9,885 17,720
2,838,908 13,309 130,000 0 19,470 1,900 9,885 17,720
3,110,681 7,516 137,940 0 19,805 1,430 19,345 50,210
3,110,681 7,516 137,940 0 19,805 1,430 10,545 32,715
122,111 207 3,300 0 335 26 660 14,995
4% 2% 3% 0% 2% 1% 7% 85%
3/19/2012 -- 3:50 PM
City of Auburn
Master List
Account Title OT - Vac Replacement OT - Sick Replace LT OT - Sick Replace ST OT - Mandatory Training OT - Outside Jobs OT - Extra Assignments OT - Vacancies/Retirement OT - Work Related Injuries OT - Meetings OT - Funeral Leave OT - Multiple Alarms OT - Pump team PS - General PS - Uniform Cleaning Office Supplies Other Sup - Fire Prevention Other Sup - Maintenance Other Sup - Pump Team Other Sup - Fire Training Other Sup - Medical Other Sup - Small Tools Other Sup - Other MV Sup - Tires/Tube/Chain MV Sup - Gas & Oil Utilities - Water/Sewer Comm - Telephone Utilities - Natural Gas Utilities - Electricity Utilities - Bottled Gas Utilities - Heating Fuel Utilities - Diesel Repairs - Buildings Repairs - Vehicles Repairs - Equipment Repairs - Radio Equipment Repairs - Maintenance Contract Training & Tuition Comm - Postage Travel-Seminar Costs Dues & Subscriptions TOTAL FY 2011 Actual FY 2012 Approved FY 2012 Projected FY 2013 Dept. Request FY 2013 Manager Request
Fiscal Year 2013
Proposed 3.19.2012
Increase/ Decrease
% 0% 0% 22% 77% 0% 15% 0% 0% 0% 0% 0% 0% 2% 0% 280% 178% 18% 0% 128% 16% 253% 17% 1% -275% 0% -4% 5% 9% 0% 0% 0% 14% 15% 32% 7% 0% 36% 0% 0% -5% 6.0%
18,007 15,426 90,494 6,351 223 17,316 40,310 25,424 1,579 1,491 5,648 0 1,298 6,389 1,354 417 5,482 0 3,156 14,517 1,862 6,094 7,678 (16,361) 4,847 8,823 3,310 34,926 518 11,410 41,718 11,976 66,840 13,171 3,691 10,020 6,129 416 169 2,203
3,558,108
20,798 20,000 69,000 8,480 0 12,069 11,885 15,000 2,525 2,500 9,208 0 2,010 6,610 725 620 4,465 0 3,420 15,845 4,342 8,240 13,275 11,250 5,260 6,606 5,495 37,179 847 19,536 71,300 17,235 61,275 22,663 6,050 14,715 22,080 600 500 3,555
3,716,161
20,798 28,000 89,000 8,480 0 20,069 120,000 10,000 2,525 2,500 6,650 0 26,610 6,610 1,225 1,300 5,465 0 3,420 15,845 4,342 23,240 13,275 3,000 5,260 8,500 5,495 37,179 847 15,000 71,300 17,235 57,875 22,663 6,050 14,715 22,080 6 500 3,555
3,731,806
20,798 20,000 89,000 20,681 0 15,113 12,196 20,000 5,321 5,000 11,000 0 2,510 6,610 13,570 2,935 7,365 0 7,804 21,510 33,320 22,019 13,455 3,000 5,262 9,600 5,797 42,713 847 19,536 71,300 19,660 69,675 35,868 6,500 14,715 45,100 600 500 3,380
4,051,187
20,798 20,000 89,000 15,000 0 15,113 12,196 15,000 2,525 2,500 9,208 0 2,510 6,610 4,150 2,935 5,465 0 7,804 18,403 15,320 12,298 13,455 3,000 5,262 6,300 5,797 40,615 847 19,536 71,300 19,660 69,675 30,000 6,500 14,715 30,000 600 500 3,380
3,938,609
0 0 20,000 6,520 0 3,044 311 0 (0) 0 0 0 500 0 3,425 2,315 1,000 0 4,384 2,558 10,978 4,058 180 (8,250) 2 (306) 302 3,436 0 0 0 2,425 8,400 7,337 450 0 7,920 0 0 (175)
222,448
0410 Police
Regular Salaries Lateral Transfer-APD 3/19/2012 -- 3:50 PM
2,532,802 22,748
2,784,499 0
2,612,499 0
2,858,322 0
2,864,224 0
79,725 0
3% 0%
City of Auburn
Master List
Account Title Extra Pay-On Call Extra Pay-EMT Holiday Pay Longevity Bonus Educational Incentive Sick Leave Incentive Uniform Allowance Physicals OSHA Safety Costs Volunteers in Police Service OT - Regular OT - Vac Replacement OT - Sick Replacement OT - Mandatory Training OT - Outside Jobs OT - Extra Assignments Extra Pay - On Call OT - Court PS - General PS - Testing PS - Animal Control PS - Uniform Cleaning Reports, Printing, & Binding Office Supplies Other Sup - Operating MV Sup - Tires/Tube/Chain MV Sup - Gas & Oil Utilities - Water/Sewer Comm - Telephone Utilities - Electricity Utilities - Heating Fuel FY 2011 Actual FY 2012 Approved FY 2012 Projected FY 2013 Dept. Request FY 2013 Manager Request
Fiscal Year 2013
Proposed 3.19.2012
Increase/ Decrease
% 25% 0% 4% -50% 85% -98% 28% -99% 97% 50% 2% 21% 16% 0% 0% 0% 0% 28% 1% 24% 9% 1% 174% 6% 41% 10% 8% 0% 6% 0% 0%
7,350 190 110,597 0 9,281 30,010 17,612 2,173 2,083 153 34,530 25,314 21,140 2,149 0 0 0 38,271 5,784 6,726 53,050 19,158 1,105 2,650 29,071 5,473 89,102 1,072 15,262 22,610 15,001
7,800 0 111,270 300 8,716 11,000 21,338 3,250 752 500 32,752 22,125 15,930 2,600 0 0 0 23,010 7,470 1,800 57,454 20,357 1,308 1,412 15,140 11,696 83,303 0 14,596 0 0
10,400 280 111,270 600 8,716 5,112 30,000 2,000 700 500 48,000 38,000 33,000 3,000 0 0 0 32,000 7,470 4,500 58,000 20,020 1,482 1,400 22,000 12,500 83,303 1,000 14,000 11,500 3,000
10,400 0 114,109 0 25,051 6,000 46,248 1,700 1,430 750 40,340 30,090 21,240 2,600 0 0 0 31,860 7,545 3,520 62,563 20,540 3,893 1,500 28,141 13,000 90,000 0 15,376 0 0
10,400 0 115,190 0 16,128 6,000 29,748 1,275 1,430 750 33,861 30,090 21,240 2,600 0 0 0 31,860 7,545 2,895 62,563 20,540 3,893 1,500 24,141 13,000 90,000 0 15,376 0 0
2,600 0 3,920 (300) 7,412 (5,000) 8,410 (1,975) 678 250 1,109 7,965 5,310 0 0 0 0 8,850 75 1,095 5,109 183 2,585 88 9,001 1,304 6,697 0 780 0 0
Repairs - Buildings Repairs - Vehicles Repairs - Equipment 3/19/2012 -- 3:50 PM
797 14,103 2,585
0 9,700 3,850
500 9,700 5,000
500 8,500 6,100
500 8,500 6,100
500 (1,200) 2,250
100% -12% 45%
City of Auburn
Master List
Account Title Repairs - Maintenance Contract Training & Tuition Comm - Postage Travel-Seminar Costs Dues & Subscriptions Lease - Vehicles TOTAL FY 2011 Actual FY 2012 Approved FY 2012 Projected FY 2013 Dept. Request FY 2013 Manager Request
Fiscal Year 2013
Proposed 3.19.2012
Increase/ Decrease
% 0% 0% 20% 0% 0% 0% 4.5%
8,121 18,506 991 2,791 2,413 1,500

3,174,274
904 31,977 800 1,350 5,420 1,000

3,315,379
1,119 33,000 1,000 1,200 5,420 1,000

3,234,191
904 34,575 1,000 1,350 5,420 1,000

3,495,567
904 32,075 1,000 1,350 5,420 1,000

3,463,098
0 98 200 0 0 0
147,719
0505 Public Works

Regular Salaries Longevity Bonus Educational Incentive Sick Leave Incentive Uniform Allowance Physicals OSHA Safety Costs OT - Regular OT - Winter Road Maintenance OT - Fleet Services OT - Recycling OT - Traffic OT - Sand Removal PS - General PS - Snow Removal PS - Tree Removal PS - Centerline Striping Solid Waste Disposal Solid Waste Collection Solid Waste Recycling Reports, Printing, & Binding Office Supplies Other Sup - Operating Other Sup - Maintenance Other Supplies - Welding Other Sup - Traffic Paint Other Sup - Sign Material Other Sup - Pre-Mix Asphalt Other Sup - Culvert/Basin Other Sup - Bridge/Fence Other Sup - Loam/Seed Other Sup - Calcium Chloride Other Sup - Road Salt Other Sup - Safety Equipment Other Sup - Small Tools 3/19/2012 -- 3:50 PM
2,072,438 0 8,300 12,585 33,549 814 31 11,100 118,554 2,316 971 65 245 12,287 6,838 5,384 85,156 287,869 351,277 0 0 2,244 1,090 21,533 18,779 2,925 16,236 67,897 24,786 563 9,699 28,759 198,878 23,072 11,637
2,123,804 300 9,000 11,150 35,689 1,105 0 14,129 138,000 2,500 1,842 1,287 2,300 12,260 12,200 5,730 86,958 260,575 399,568 0 350 2,200 2,590 33,280 20,000 2,565 45,647 80,000 30,000 2,000 14,381 45,950 264,720 19,008 11,600
2,123,804 300 8,200 11,887 35,000 1,105 6,543 14,129 90,000 1,300 1,133 1,663 2,300 10,806 5,000 5,730 70,483 248,385 399,568 0 200 2,000 2,248 19,910 15,000 2,545 34,061 111,515 30,000 1,800 12,000 28,500 175,361 16,500 11,105
2,247,420 0 8,200 11,150 35,689 1,680 6,616 14,014 154,802 1,500 766 1,287 2,331 25,406 10,200 8,800 77,702 259,630 409,557 0 350 2,810 2,500 20,457 15,000 2,432 35,014 113,348 41,615 2,500 12,988 45,705 258,426 16,587 11,700
2,099,585 0 8,200 11,150 33,689 1,680 6,616 14,014 154,802 1,500 766 1,287 2,331 25,406 10,200 5,800 77,702 259,630 409,557 0 350 2,810 2,500 20,457 15,000 2,432 35,014 103,348 31,155 2,500 12,988 45,705 258,426 14,987 11,700
(24,219) (300) (800) 0 (2,000) 575 6,616 (115) 16,802 (1,000) (1,076) 0 31 13,146 (2,000) 70 (9,256) (945) 9,989 0 0 610 (90) (12,823) (5,000) (134) (10,633) 23,348 1,155 500 (1,393) (245) (6,294) (4,021) 100
-1% -100% -10% 0% -6% 52% 101% -1% 19% -77% -95% 0% 1% 122% -40% 1% -13% 0% 2% 0% 0% 31% -4% -64% -33% -5% -31% 21% 4% 28% -12% -1% -4% -24% 1%
City of Auburn
Master List
Account Title Other Sup - Gravel Other Sup - MV Repair Other Sup - Equip Repairs MV Sup - Tires/Tube/Chain MV Sup - Gas & Oil MV Sup - Plow/Grader Blades MV Sup - Other Utilities - Water/Sewer Comm - Telephone Utilities - Electricity Utilities - Heating Fuel Repairs - Buildings Repairs - Vehicles Repairs - Equipment Repairs - Radio Equipment Training & Tuition Comm - Postage Advertising Travel-Mileage Travel-Seminar Costs Dues & Subscriptions Leachate Hauling TOTAL FY 2011 Actual FY 2012 Approved FY 2012 Projected FY 2013 Dept. Request FY 2013 Manager Request
Fiscal Year 2013
Proposed 3.19.2012
Increase/ Decrease
% -26% 7% 1% -20% 6% 28% -33% 7% 11% 0% -85% 7% -9% -55% 0% -20% 0% -5% 0% 0% 1% 0% -1.2%
36,525 114,435 54,210 54,593 311,164 9,723 29,250 3,696 2,473 38,233 0 19,422 26,623 7,595 1,770 2,038 124 286 338 0 1,287 39,136
4,190,798
85,800 113,486 75,000 89,686 307,120 33,147 47,381 4,000 4,740 38,556 59,200 21,000 31,900 29,510 1,000 7,445 400 1,045 350 175 4,045 35,210
4,682,884
48,706 113,300 70,171 73,171 289,775 15,861 34,822 3,780 3,576 38,556 32,000 21,000 29,000 19,000 800 5,000 390 900 240 0 4,045 56,293
4,360,467
78,358 121,699 75,975 74,990 325,620 37,591 35,866 4,265 5,124 38,556 32,000 37,500 29,250 19,010 1,000 7,445 400 1,000 350 175 4,073 56,490
4,844,919
73,358 121,699 75,975 74,990 325,620 37,591 35,866 4,265 5,124 38,556 32,000 22,500 29,250 19,010 1,000 6,445 400 1,000 350 175 4,073 35,210
4,627,744
(12,442) 8,213 975 (14,696) 18,500 4,444 (11,515) 265 384 0 (27,200) 1,500 (2,650) (10,500) 0 (1,000) 0 (45) 0 0 28 0
(55,140)
0510 Water & Sewer

Catch Basin Maintenance Fee Public Fire Protection Fee TOTAL
12,500 516,275
528,775
12,500 546,335
558,835
12,500 546,335
558,835
12,500 546,335
558,835
12,500 546,335
558,835 -
0 0
0% 0% 0.0%
04150 Emergency Management Agency

EMA TOTAL -
2,903
2,903 -
0
-
0
-
(2,903)
-100%
(2,903) -100.0%
0610 Tax Sharing

Tax Sharing TOTAL
303,198
303,198
288,593
288,593
288,593
288,593
289,000
289,000
289,000
289,000
407
407
0% 0.1%
0615 Auburn-Lewiston Airport

Aub-Lew Airport
139,250
106,750
106,750
110,000
110,000
3,250
3%
3/19/2012 -- 3:50 PM
City of Auburn
Master List
Account Title TOTAL FY 2011 Actual 139,250 FY 2012 Approved 106,750 FY 2012 Projected 106,750 FY 2013 Dept. Request 110,000 FY 2013 Manager Request 110,000
Fiscal Year 2013
Proposed 3.19.2012
Increase/ Decrease 3,250
% 3.0%
0620 LA Growth Council

LAEGC TOTAL
167,487
167,487
160,687
160,687
160,687
160,687
160,687
160,687
160,687
160,687 -
0% 0.0%
0625 LA Transit Authority

Lew-Aub Transit TOTAL
130,000
130,000
207,779
207,779
207,779
207,779
224,041
224,041
224,041
224,041
16,262
16,262
8% 7.8%
0630 LA 911
Lew-Aub 911 TOTAL
927,500
927,500
968,347
968,347
968,347
968,347
1,033,988
1,033,988
1,033,988
1,033,988
65,641
65,641
7% 6.8%
0635 LA Arts
LA Arts TOTAL
20,160
20,160
20,160
20,160
20,160
20,160
20,160
20,160
20,160
20,160 -
0% 0.0%
3/19/2012 -- 3:50 PM
City of Auburn
Assessing
Line Items
Regular Salaries Longevity Bonus Total Total
Proposed 3.19.2012
Last Year
162,961 -
Fiscal Year 2013
Dept. Request
169,156 -
Manager Request
169,156 -
Estimated Detail of Regular Salaries Actual expenses may vary according to changing circumstances
Regular Salaries Lead Assessor Appraiser Appraiser
Dept. Request $ 71,400 $ 44,737 $ 53,019 $ 169,156
Manager Request $ 71,400 $ 44,737 $ 53,019 $ 169,156
Estimated Detail of Longevity Bonus Actual expenses may vary according to changing circumstances
Longevity Bonus Employee Longevity
Dept. Request $ $ -
Manager Request $ $ -
Line Item Narrative
Regular Wages: The successful operation of the Assessing Deptartment requires skilled employees in the assessing field. Regular salaries reflects the combination of administrative duties and technical duties. Longevity Bonus: This account includes the costs of bonuses paid to employees for years of service to the City of Auburn. The longevity bonus is paid to non-union members at their 7 ($300), 15 ($400), and 25 ($500) year anniversaries.
Line Items
PS - General PS - Recording Fee Total Total
Last Year
17,000 500
Dept. Request
17,000 1,500
Manager Request
5,000 1,500
Estimated Detail of PS - General Actual expenses may vary according to changing circumstances
PS - General
Dept. Request
Manager Request
3/19/2012 -- 3:50 PM
FY13 Municipal Budget Page
13
City of Auburn
Assessing
Contractacted Services Parcel Count Commercial Personal Property Residential Building Inspections Mileage
Proposed 3.19.2012
Fiscal Year 2013
$ $ $ $
6,800 9,200 1,000 17,000
5,000
5,000
Estimated Detail of PS - Recording Fee Actual expenses may vary according to changing circumstances
PS - Recording Fee Annual Fee and Deed Copies
Dept. Request $ $ 1,500 1,500
Manager Request $ $ 1,500 1,500
Line Item Narrative
Purchased Services - General: This account will be used for privatizing assessing inspections. Also, the cost of office supplies is charged to this account. Recording Fee: This account includes the cost of electronic deed transfers from the Androscoggin Registry of Deeds, which provides the City with the legal information necessary for accurate property tax billing, maintenance of property records and tax maps. The information is also used for updating the parcel-mapping layer of the GIS System and serves as vital information for other departments and the professional sector as well.
Line Items
Reports, Printing, & Binding Office Supplies MV Sup-Gas & Oil Total Total Total
Last Year
300 700 400
Dept. Request
300 600 400
Manager Request
300 600 400
Estimated Detail of Reports, Printing, & Binding Actual expenses may vary according to changing circumstances
Reports, Printing, & Binding Commitment Book
Dept. Request $ $
Manager Request 300 300
300 $ 300 $
Estimated Detail of Office Supplies Actual expenses may vary according to changing circumstances
3/19/2012 -- 3:50 PM
14
City of Auburn
Assessing
Office Supplies See Below
Proposed 3.19.2012
Dept. Request $ $ Manager Request 600 600
Fiscal Year 2013
600 $ 600 $
Estimated Detail of MV Sup-Gas & Oil Actual expenses may vary according to changing circumstances
MV Sup-Gas & Oil See Below

Line Item Narrative
Dept. Request $ $
400 $ 400 $
Reports, Printing & Binding: This account includes the cost of binding the Valuations Book, "True and Perfect List." The Valuation book is the sole official record of the assessments of any given year and contains the following information: Principle property owners, valuation, location, etc. List of taxable and exempt property, both personal and real, Tax Rate calculation sheet, Municipal Valuation Return, Special Land Classification, Collector's Warrant and Certification of Commitment, Assessors Certification, Municipal Appropriations, State-Municipal Revenue Sharing Aid, Abatements and Supplemental Assessments (Warrants & Certificates), TIF allocations, Top Tax Payers, Special Land Classifications, Base Valuation Mix. Office Supplies: Account includes the cost of general office supplies, including paper, writing utensils, staples, file folders, and report folders for hearings with the Board of Assessment Review. Motor Vehicle Gas & Oil: This account includes the cost of gas and oil changes for one City vehicle.
Line Items
Comm - Telephone Advertising Repairs - Vehicles Total Total Total
Last Year
1,380 485 300
Dept. Request
1,380 485 300
Manager Request
1,380 485 300
Estimated Detail of Comm - Telephone Actual expenses may vary according to changing circumstances
Cost / Month
Comm - Telephone 2 Air Cards Shared Celluar Phone
Dept. Request $ $ $
Manager Request 1,200 180 1,380
$ $
100 15
1,200 $ 180 $ 1,380 $
Estimated Detail of Advertising Actual expenses may vary according to changing circumstances
3/19/2012 -- 3:50 PM
15
City of Auburn
Assessing
Advertising Newspaper Advertising
Proposed 3.19.2012
Fiscal Year 2013
485 $ 485 $
Estimated Detail of Repairs - Vehicles Actual expenses may vary according to changing circumstances
Repairs - Vehicles 2005 Hyundai Elantra
Dept. Request $ $
300 $ 300 $
Line Item Narrative
Telephone: This account includes the cost of a cell phone to be shared by staff while operating in the field. It allows the appraiser to communicate with both the office and property owners. In emergency situations, the phone has been known to be very helpful. The air cards will be used to provide internet access to the field computers so that we can directly load our property inspection information into the Patriot CAMA system. Advertising: The Department equally shares in the cost of a notification published in the Sun Journal each year, with the Lewiston Assessing Department. This notification informs property owners of the various tax relief programs for both real estate and personal property. It also services as a 706 notification to property owners as well. Public Notices are also posted in the local paper for abatement hearings and the Board of Assessment Review meetings. Repairs - Vehicles: This account includes the costs of repairs to the Departments vehicle. The Assessing Department uses a 2005 Hyundai Elantra.
Line Items
Training & Tuition Travel-Mileage Total Total
Last Year
2,600 600
Dept. Request
2,600 400
Manager Request
2,600 400
Estimated Detail of Training & Tuition Actual expenses may vary according to changing circumstances
Training & Tuition Code Enforcement Continuing Education for Certifications and Licenses
Dept. Request $ $ $
Manager Request 500 2,100 2,600
500 $ 2,100 $ 2,600 $
Estimated Detail of Travel-Mileage Actual expenses may vary according to changing circumstances
3/19/2012 -- 3:50 PM
16
City of Auburn
Assessing
Travel-Mileage Mileage
Line Item Narrative
Proposed 3.19.2012
Fiscal Year 2013
400 $ 400 $
Training: This account funds certification for Maine Assessors, C.M.A. Certification is required by Maine State Statutes, (Title 36 Section 311). The Department has staff members who are certified by the Maine Revenue Service Property Tax Division who each must complete 16 hours of continuing education per year to maintain certified assessor status. The assessor is also a State of Maine Certified General Appraiser and a Senior Residential Appraiser of the Appraisal Institute. These appraisal certification levels require an additional 20 hours of continuing education. One staff member is a code enforcement officer and local plumbing inspector. Travel & Mileage: This account reimburses staff for mileage when it is necessary to use their personal vehicles for City business.
Line Items
Dues & Subscriptions Total
Last Year
1,680
Dept. Request
1,680
Manager Request
1,680
Estimated Detail of Dues & Subscriptions Actual expenses may vary according to changing circumstances
Dues & Subscriptions IAAO (International Association of Assessing Officers) National IAAO State Chapter MAAO (Maine Association of Assessing Officers) State Appraisal License/Appraisal Institute
Dept. Request $ $ $ $ $
Manager Request 175 90 30 1,385 1,680
175 $ 90 $ 30 $ 1,385 $ 1,680 $
Line Item Narrative
Dues & Memberships: This account includes the costs of memberships in professional organizations. Membership in professional organizations provides the opportunity to enroll in educational courses at a discounted rate, associate with other professionals, share information and gain member assistance from those organizations. One person has the IAAO National membership, 3 people have the State Chapter of the IAAO membership, one person has the State License, and two people are memebers of the Appraisal Institute.
3/19/2012 -- 3:50 PM
17
City of Auburn
City Clerk
Line Items
Regular Salaries OT - Regular Temporary Assistance Total Total Total
Proposed 3.19.2012
Last Year
110,786 3,000
Fiscal Year 2013
Dept. Request
132,763 1,500 -
Manager Request
119,561 1,500 -
Hours/ Week
Regular Salaries
City Clerk Deputy City Clerk/Licensing Specialist Switchboard/Information Office Assistant
Pay
Dept. Request $ 65,000 $ 32,136 $ 22,425 $ 13,202 $ 132,763
Manager Request $ 65,000 $ 32,136 $ 22,425 $ $ 119,561
Salary Salary $ 11.50 $ 13.54
37.5 37.5 37.5 18.75
Estimated Detail of Temporary Assistance Actual expenses may vary according to changing circumstances
Temporary Assistance
Temporary Assistance Prior to Election Day
Dept. Request $ $ -
Line Item Narrative
Regular Salaries: Additional hours for a Switchboard/Information Assistant have been added, especially in preparation for elections. Temporary Assistance: The expenditures and request for this account have been moved to Election Workers line item.
Line Items
Office Supplies Other Sup - Voter Repairs - Equipment Total Total Total
Last Year
1,000 1,000 500
Dept. Request
2,500 980 500
Manager Request
2,500 980 500
3/19/2012 -- 3:50 PM
18
City of Auburn
City Clerk
Office Supplies Accuvote Supplies General office supplies
Proposed 3.19.2012
Dept. Request $ $ $ Manager Request 700 1,800 2,500
Fiscal Year 2013
700 $ 1,800 $ 2,500 $
Estimated Detail of Other Sup - Voter Actual expenses may vary according to changing circumstances
Other Sup - Voter Voter Cards, labels and certificates General Office Supplies
Dept. Request $ $ $
Manager Request 680 300 980
680 $ 300 $ 980 $
Estimated Detail of Repairs - Equipment Actual expenses may vary according to changing circumstances
Repairs - Equipment Office Equipment Repairs

Line Item Narrative
Dept. Request $ $
500 $ 500 $
Office Supplies: This accounts include the cost of supplies for Voter Registration, such as Voter Registration Cards, Confirmation Cards, and Dymo Labels. We are required to review and possible re-draw the ward boundaries based on the information collected in the 2010 decennial census. These are required programs and projects through both state and federal election laws. Other Supplies - Voter: See Above. Repairs - Equipment: This grouping of accounts also includes funding for unexpected equipment repairs.
Last Year
Total Total Total Total 560 1,562 2,500 500
Line Items
Training & Tuition Advertising Professional Services Travel-Mileage
Dept. Request
1,450 1,200 7,500 500
Manager Request
1,450 1,200 7,500 500
Training & Tuition Employee Training 3/19/2012 -- 3:50 PM
Dept. Request $ 1,450
Manager Request $ 1,450 19
City of Auburn
City Clerk
$
Proposed 3.19.2012
1,450 $ 1,450
Fiscal Year 2013
Advertising Public Notice requirements
Dept. Request $ $
Manager Request 1,200 1,200
1,200 $ 1,200 $
Estimated Detail of Professional Services Actual expenses may vary according to changing circumstances
Professional Services Programming Voting Equipment Record Restoration Codification
Dept. Request $ $ $ $
Manager Request 1,500 3,500 2,500 7,500
1,500 $ 3,500 $ 2,500 $ 7,500 $
Travel-Mileage Employee Mileage Reimbursement

Line Item Narrative
Dept. Request $ $
500 $ 500 $
Training & Tuition: This account funds staff training offered through the Maine Town and City Clerk Association (MTCCA) and the New England City and Town Clerks Association Advertising: This account includes the cost of publishing public notices as required by State Statute, City Ordinance and/or City Charter. Professional Services: This account is for the hosting of the code on web and updates to the codification. Travel-Mileage: See Above.
Last Year
Total Total 455 8,609
Line Items
Dues & Subscriptions Wardens & Ward Clerks
Dept. Request
455 12,080
Manager Request
455 12,080
Dues & Subscriptions Lewiston Sun-Journal 3/19/2012 -- 3:50 PM
Dept. Request $
195 $
City of Auburn
City Clerk
Maine Town and City Clerk's Association New England Clerk's Association International Institute of Municipal Clerk's (all three staff members) (Clerk only) (Clerk only) $ $ $ $
Proposed 3.19.2012
60 25 175 455 $ $ $ $ 60 25 175 455
Fiscal Year 2013
Estimated Detail of Wardens & Ward Clerks Actual expenses may vary according to changing circumstances
Wardens & Ward Clerks November 2012 Wardens and Ward Clerks - 5 polling places Election Clerks Deputy Registrars May 2013 Municipal School Budget Referendum Election Clerks Warden and Ward Clerk - 1 polling place Deputy Registrars Temporary Assistance - Absentee Voting, Nursing Homes, Registrations November 2012 Wardens and Ward Clerks - 2 polling places $ 640 Election Clerks $ 2,061 Deputy Registrars $ 314 $ 3,015
Line Item Narrative
Hourly
Dept. Request $ $ $ $ $ $ $ 1,600 4,420 1,046 589 320 105 4,000
Manager Request
$ $ $
8.00 7.75 7.75
$ $ $
7.75 8.00 7.75
12,080
12,080
Dues & Subscriptions: See Above. Wardens & Warden Clerks: This line item funds the cost of election clerks on election day and help with various duties prior to the election as listed above.
Line Items
Voting Machines Total
Last Year
6,950
Dept. Request
2,450
Manager Request
2,450
Estimated Detail of Voting Machines Actual expenses may vary according to changing circumstances
Voting Machines Maintenance Agreement for Accuvote Machines Software Programming for Voting Equipment 3/19/2012 -- 3:50 PM
Machines
Fees
Dept. Request $ $ 1,050 1,400
Manager Request $ $ 1,050 1,400 21
175.00
City of Auburn
City Clerk
$
Proposed 3.19.2012
2,450 $ 2,450
Fiscal Year 2013
Line Item Narrative
Voting Machines: FY 2012 Elections - November 2011 Municipal Candidate and State Referendum, May 2012 School Budget Validation and June 2012 Presidential Primary and possible state referendum.
3/19/2012 -- 3:50 PM
22
City of Auburn
City Manager
Line Items
Regular Salaries PS - General Office Supplies Total Total Total
Proposed 3.19.2012
Last Year
270,288 500 800
Fiscal Year 2013
Dept. Request
351,507 500 800
Manager Request
351,507 500 800
Regular Salaries City Manager Assistant City Manager Community Business Specialist Director of Economic Development Executive Assistant Receptionist
Dept. Request
Manager Request
Note: The wages of the Director of Economic Development and the Community Business Specialist are paid for 100% by TIF Revenues.
TIF Offset TIF Offset Net Cost
$ 109,167 $ 109,167 $ 85,000 $ 85,000 $ 38,000 $ 38,000 $ 77,724 $ 77,724 $ 41,616 $ 41,616 $ $ $ 351,507 $ 351,507 100% $ 77,724 100% $ 38,000 $ 235,783
PS - General Purchased Services
Dept. Request $ $
500 $ 500 $
Office Supplies General Office Supplies

Line Item Narrative
Dept. Request $ $
800 $ 800 $
Regular Wages: This line item has increased due to the addition of an Assistant City Manager. Purchased Services- General: This is a miscellaneous line item including printing, business lunchs, training, etc. Office Supplies: This account is used for general office supplies, signs, etc.
3/19/2012 -- 3:50 PM
23
City of Auburn
City Manager
Line Items
Comm - Telephone Special Events Total Total
Proposed 3.19.2012
Last Year
1,518 3,000
Fiscal Year 2013
Dept. Request
2,430 -
Manager Request
2,430 -
Cost / Month
Comm - Telephone City Manager Note: The Ec. Development Director's Assistant City Manager Phone is paid for with TIF Revenues. Replacement Phone Economic Development Director TIF Offset Net Cost
Dept. Request $ $ $ $ $ 912 912 150 456 2,430 100%
Manager Request $ $ $ $ $ $ $ 912 912 150 456 2,430 456 1,974
$ $ $
76.00 76.00 38.00
Estimated Detail of Special Events Actual expenses may vary according to changing circumstances
Special Events Santa's Arrival Summer Music Festivals Winter Celebration/Christmas Decorating
Dept. Request
Manager Request
$
Line Item Narrative
Communications: Cell phone usage and one replacement phone, if necessary. Special Events: This account funds for special events and supplies, such as Christmas tree lighting, etc.
Line Items
Training & Tuition Travel-Mileage Travel-Seminar Costs Total Total Total
Last Year
2,774 -
Dept. Request
5,874 6,700 -
Manager Request
5,874 6,700 -
3/19/2012 -- 3:50 PM
24
City of Auburn
City Manager
Proposed 3.19.2012
Fiscal Year 2013
Training & Tuition Note: Those items underlined are funded with TIF Revenues. ABA Monthly Meetings Chamber Awards Dinner Chamber Breakfast EDCM Quarterly Meetings ICMA Conference LAEGC Awards Dinner - Staff Table & Awards Winners Table LAEGC B to B Trade Show MEREDA Trade Show & Seminars MMA Convention MTCMA Conference Various Events for City Manager & Assistant City Manager TIF Offset Net Cost
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $ 200 100 384 240 1,200 1,000 500 650 200 400 1,000 5,874 100%
Manager Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ 200 100 384 240 1,200 1,000 500 650 200 400 1,000 5,874 3,074 2,800
Travel-Mileage City Manager Vehicle Stipend per contract Miscellaneous Department Mileage
Dept. Request $ $ $
6,600 $ 100 $ 6,700 $
Line Item Narrative
Training & Tuition: This account funds the training needs for the City Manager's office. Travel & Mileage: The City Manager's Employment Contract calls for a vehicle stipend of $550 per month. Travel, Seminar Costs: This line item was combined with the Training and Tuition.
Last Year
Total 2,035
Line Items
Dues & Subscriptions
Dept. Request
2,735
Manager Request
2,735
Dues & Subscriptions
Membership
Dept. Request
Manager Request
3/19/2012 -- 3:50 PM
25
City of Auburn
City Manager
American Planners Association (APA) Auburn Business Association (ABA) Economic Development Council of Maine (EDCM) ICMA Dues Maine Biz Maine Real Estate & Development Association (MEREDA) MTCMA Dues Sun Journal Subcription Note: Those items underlined are funded with TIF Revenues. 0 1 1 2 1 1 0 0 TIF Offset Net Cost $ $ $ $ $ $ $ $ $
Proposed 3.19.2012
240 120 100 1,440 100 275 300 160 2,735 100% $ $ $ $ $ $ $ $ $ $ $ 240 120 100 1,440 100 275 300 160 2,735 835 1,900
Fiscal Year 2013
Line Item Narrative
Dues & Subscriptions: This account funds the dues for the City Manager, and Assistant City Manager. It also funds activitities for the Economic Development Director and the Business Relations Specialist.
3/19/2012 -- 3:50 PM
26
Community Programs
Line Items
Veterans Observances Liberty Festival Knight House Total Total Total
City of Auburn
Proposed 3.19.2012
Last Year
1,100 8,750 1,400
Fiscal Year 2013
Dept. Request
1,100 10,000 1,400
Manager Request
1,100 8,750 1,400
Estimated Detail of Veterans Observances Actual expenses may vary according to changing circumstances
Veterans Observances American Flags
Dept. Request $ $ 1,100 1,100
Estimated Detail of Liberty Festival Actual expenses may vary according to changing circumstances
Auburn's Share Lewiston's Share
Liberty Festival Fireworks
Fireworks
Dept. Request $ $ 10,000 10,000
20,000
10,000
10,000
Estimated Detail of Knight House Actual expenses may vary according to changing circumstances
Knight House See Below.

Line Item Narrative
Dept. Request $ $ 1,400 1,400
Veterans Observances: State Statute Title 30-A, 2901 reads, Each municipality, as directed by its municipal officers, shall annually decorate on May 30th the graves of veterans of the Armed Forces of the United States of America with an American Flag and appropriate floral decorations. Veterans' groups place the flags for the City. Liberty Festival: The Cities of Auburn and Lewiston share in the expense of fireworks. The City Manager is keeping the funding request level with last year. Knight House circa 1796: This is an historic building located along the Androscoggin Riverwalk, next to West Pitch Park. These funds are a donation to the cost of maintaining the building. In 2009, the City Council took possession of this building. (This line item was moved to the Properties Budget.)
Line Items 3/19/2012 -- 3:50 PM
Last Year
Dept. Request
Manager Request 27
Community Programs
First Auburn Seniors New Auburn Seniors Total Total 1,400 -
City of Auburn
Proposed 3.19.2012
Fiscal Year 2013
1,400 1,400
1,400 1,400
Estimated Detail of First Auburn Seniors Actual expenses may vary according to changing circumstances
First Auburn Seniors Program Activities at Auburn Parks and Recreation
Dept. Request $ $ 1,400 1,400
Estimated Detail of New Auburn Seniors Actual expenses may vary according to changing circumstances
New Auburn Seniors Program Activities at St. Louis Church
Dept. Request $ $ 1,400 1,400
Line Item Narrative
First Auburn Seniors and New Auburn Senior: These are community support services, which helps pay for its activities, such as lunches or recreational trips.
3/19/2012 -- 3:50 PM
28
City of Auburn
Customer Service
Line Items
Public Relations Office Supplies Total Total
Proposed 3.19.2012
Last Year
1,500 500
Fiscal Year 2013
Dept. Request
1,500 500
Manager Request
-
Estimated Detail of Public Relations Actual expenses may vary according to changing circumstances
Public Relations See Below.
Dept. Request $ $ 1,500 1,500
Office Supplies
Dept. Request $ $ 500 500
Line Item Narrative
Public Releations: This account is used for newsletters, the website, awards, announcements, signage, community information, Council requests, etc.
3/19/2012 -- 3:50 PM
29
City of Auburn
Debt Service
Line Items
Debt Service Total
Proposed 3.19.2012
Last Year
6,810,550
Fiscal Year 2013
Dept. Request
6,682,797
Manager Request
6,682,797
Estimated Detail of Debt Service Actual expenses may vary according to changing circumstances
Issued Amount $ 4,000,000 $ 8,200,000 $ 2,275,000 $ 4,680,000 $ 2,770,000 $ 11,950,000 $ 5,000,000 $ 5,000,000 $ 6,000,000 $ 5,730,000 $ 5,455,000 $ 7,900,000 $ 827,854 $ 4,500,000 $ 74,287,854 $
Debt Service Public Impr. 02/03 4.98% 11/12 City Building 3.89% 11/22 Library 4.088% 9/24 Public Impr. 03/04 4.0% 9/14 Public Impr. 03/04 3.058% 11/13 MMWAC Refi. 4.0% 11/14 Public Impr. 05/06 4.23% 9/15 Public Impr. 06/07 4.036% 9/16 Public Impr. 07/08 3.47% 9/17 Public Impr. 08/09 3.65% 9/18 Public Impr. 09/10 3.0% 3/20 Public Impr. 10/11 3/21 MMBB Clean Water ARRA 6/12 11/12 Public Impr 11/12 Other Expenses Interest Payment for FY13 Bond Debt Limit Calculation State Valuation Total Debt Limit City Debt Balance Percent of Allowable Debt
Maturity
Balance 400,000
Principal
Interest
Dept. Request 396,565 600,130 264,250 401,500 239,175 650,900 456,000 488,000 610,725 620,312 666,191 758,400 43,463 422,186 5,000 60,000
Manager Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 396,565 600,130 264,250 401,500 239,175 650,900 456,000 488,000 610,725 620,312 666,191 758,400 43,463 422,186 5,000 60,000
$ 4,510,000 $ 2,450,000 $ 1,395,000 $ 554,000 $ 1,205,000 $ 2,000,000 $ 2,500,000 $ 3,600,000 $ 4,005,000 $ 4,364,000 $ 7,110,000 $ 703,675 $ 4,500,000 $ 39,296,675
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 5,568,893 $ 1,048,904 $ $
$ $ $ $ $ $ $ $ $ $ $ $ $ $ 390,000 410,000 175,000 365,000 227,000 615,000 400,000 400,000 510,000 500,000 545,500 640,000 41,393 350,000 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 6,565 190,130 89,250 36,500 12,175 35,900 56,000 88,000 100,725 120,312 120,691 118,400 2,070 72,186
$ 6,682,797
$ 6,682,797
$2,049,091,720 $307,363,758 39,296,675 13%
Line Item Narrative
Debt Service: The City is subject to a statutory limitation by the State of Maine of its general long-term debt equal to 15% of the State's valuation of the City. This request includes $50,000 for an interest payment in the event the City Council approves of the FY12 Bond. The MMBB debt is financed at 0%. The Total principal loaned was $2,345,000 and of that amount, $689,293 has been forgiven and the principal amount to be repaid is $1,655,707. This financing package was made possible by the American Reinvestment and Recovery Act.
3/19/2012 -- 3:50 PM
30
City of Auburn
Emergency Reserve
Line Items
Emergency Reserve Total
Fiscal Year 2012
Adopted 6.13.2011
Manager Request
333,818
Last Year
328,608
Dept. Request
333,818
Estimated Detail of Emergency Reserve Actual expenses may vary according to changing circumstances
Emergency Reserve Emergency Reserve

Line Item Narrative
Dept. Request $ 333,818 $ 333,818
Manager Request $ 333,818 $ 333,818
Emergency Reserve: In accordance with the City Charter, Section 8.12, Emergency Reserve Fund, the Emergency Reserve fund shall be annually funded in an amount equal to at least one-half of one percent (0.5%) of the total amount to be appropriated for all purchases of the current fiscal year.
3/19/2012 -- 3:50 PM
31
City of Auburn
Engineering
Line Items
Regular Salaries Longevity Bonus Uniform Allowance Total Total Total
Proposed 3.19.2012
Last Year
257,276 400 -
Fiscal Year 2013
Dept. Request
282,351 -
Manager Request
278,701 -
Regular Salaries City Engineer/Project Manager Assistant City Engineer Project Engineer Excavation Technician Office Manager
Total Staff
Dept. Request $ 72,000 $ 72,328 $ 52,935 $ 39,188 $ 45,900 $ 282,351
Manager Request $ 70,000 $ 72,328 $ 52,935 $ 37,538 $ 45,900 $ 278,701
1 1 1 1 1
Longevity Bonus Non-union Longevity Bonus
Dept. Request $ $ -
Estimated Detail of Uniform Allowance Actual expenses may vary according to changing circumstances
Uniform Allowance Employee Boots
Cost
Staff
Dept. Request $ $ -
150.00
Line Item Narrative
Wages: Changes in this account include upgrading the Administrative Assistant to Office Manager and adding an entry level Administrative Asst. We request the restoration of the Construction Inspection position to be combined with P&P's Building Inspector in creating one Code Compliance Inspector. A need for a "Facilities Manager" position has been identified in order to properly oversee the city's various facilities. Longevity: Longevity bonuses are awarded to non-union employees who have reached the 7, 15 and 25 years of service milestones. Upon these anniversary dates employees are awarded $300, $400 and $500 respectively. This year Geri Crane reachers her 15 years of service with the City of Auburn.
Line Items Last Year Dept. Request Manager Request 32
3/19/2012 -- 3:50 PM
City of Auburn
Engineering
PS - Gen/Professional PS - Water Quality Monitoring Total Total 1,600 16,840
Proposed 3.19.2012
Fiscal Year 2013
1,700 14,000
1,700 14,000
Estimated Detail of PS - Gen/Professional Actual expenses may vary according to changing circumstances
PS - Gen/Professional Dig Safe
Calls
Cost
Dept. Request $ $ $ 1,700 1,700
Manager Request $ $ $ 1,700 1,700
1600
1.00
Estimated Detail of PS - Water Quality Monitoring Actual expenses may vary according to changing circumstances
PS - Water Quality Monitoring Fall 2012 Sampling (Ash & Gracelawn Landfills) & Annual Report to Maine DEP Spring 2013 Sampling (Ash & Gracelawn Landfills)
Line Item Narrative
Dept. Request $ $ $ 7,000 7,000 14,000
Manager Request $ $ $ 7,000 7,000 14,000
Purchased Services - General Services: Dig Safe expenses are charged to this account. The City is charged $1 per each Dig Safe Notification, and we receive approximately 1,600 notifications annually. The Facility Inventory will help us properly budget for capital improvements to our facilities--so that we avoid another EL situation. Purchased Services -Water Quality Monitoring: This account funds State-mandated water quality monitoring of the closed Ash landfill and Gracelawn Road landfills. This consists of 2 rounds of monitoring at the ash landfill and the Gracelawn Road area landfills: sampling, testing and reporting, plus maintenance of well caps and locks.
Line Items
PS - Recording Fee Reports, Printing, & Binding Office Supplies Total Total Total
Last Year
250 300 500
Dept. Request
250 250 1,500
Manager Request
250 250 1,500
Estimated Detail of PS - Recording Fee Actual expenses may vary according to changing circumstances
PS - Recording Fee
Dept. Request
Manager Request
3/19/2012 -- 3:50 PM
33
City of Auburn
Engineering
Recording Fee $ $
Proposed 3.19.2012
250 $ 250 $ 250 250
Fiscal Year 2013
Reports, Printing, & Binding See Below
Dept. Request $ $
250 $ 250 $

Line Item Narrative
Dept. Request $ $
1,500 $ 1,500 $
Recording Fee: This account funds the recording of deeds and plans at the County Registry. Expenditures reflect the number of deeds recorded for easements for street and sidewalk improvement projects. An increase cost provides for shared access with other departments which will provide for online deed research at the registry site. Reports, Binding, & Printing: This account funds the printing costs of items, which cannot be done in-house, envelopes (due to large volumes of mailings during construction season). There can be as many as 1,500 notices. Office Supplies: This account funds miscellaneous supplies, which are necessary to operate the office functions of the Department: binders, labels, business card stock, staples, filing items, yearly calendars, typewriter supplies and writing supplies.
Last Year
Total Total Total 2,500 1,000 500
Line Items
Other Sup - Operating Other Sup - Maintenance Other Sup - Safety Equipment
Dept. Request
2,715 1,000 1,100
Manager Request
2,715 1,000 1,100
Estimated Detail of Other Sup - Operating Actual expenses may vary according to changing circumstances
Other Sup - Operating Plotter Paper (36 x 500) Plotter Paper (24 x 500) Ink Cartridges Marking Paint 3/19/2012 -- 3:50 PM
Dept. Request $ $ $ $ 210 110 950 250
Manager Request $ $ $ $ 210 110 950 250 34
City of Auburn
Engineering
Misc Surveying Supplies, Batteries and Field Books Print Heads Toner $ $ $ $
Proposed 3.19.2012
485 $ 210 $ 500 $ 2,715 $ 485 210 500 2,715
Fiscal Year 2013
Estimated Detail of Other Sup - Maintenance Actual expenses may vary according to changing circumstances
Other Sup - Maintenance Maintenance Xerox 3040
Dept. Request $ $
1,000 $ 1,000 $
Estimated Detail of Other Sup - Safety Equipment Actual expenses may vary according to changing circumstances
Other Sup - Safety Equipment Personal Protective Equipment

Line Item Narrative
Dept. Request $ $
1,100 $ 1,100 $
Other Supplies - Operating: This account funds supplies such as: toner for the plan copier, surveying supplies (which include marking paint, grade stakes & flagging tape), plan copier paper, plotter paper and cartridges/head cleaners. The cost of supplies for the large format printer (plotter) have been added to this account. The increase is offset by a reduction in the ICT account that previously funded the plotter supplies. Other Supplies - Maintenance: This account funds maintenance costs associated with non-vehicle items. Yearly cleaning of the plan copier (2hr +one charge) cavity, fuser wires etc. cleaned to prevent future high repair costs. Other Supplies - Safety Equipment: This account funds personal protective equipment as part of OSHA safety requirements for field work as well as other regulatory agencies to meet general safety practices and policies. Items such as hard hats, cones, safety vest and safety footwear.
Last Year
Total Total Total 1,300 800 500
Line Items
Other Sup - Small Tools Other Sup - MV Repair MV Sup - Tires
Dept. Request
4,065 800 1,000
Manager Request
4,065 800 1,000
Estimated Detail of Other Sup - Small Tools Actual expenses may vary according to changing circumstances
Other Sup - Small Tools Four New Ergonomic Chairs Truck Cap Small Hand Tools - including the cost of one camera 3/19/2012 -- 3:50 PM
Dept. Request $ $ $
Manager Request 1,300 2,115 650 35
1,300 $ 2,115 $ 650 $
City of Auburn
Engineering
$
Proposed 3.19.2012
4,065 $ 4,065
Fiscal Year 2013
Estimated Detail of Other Sup - MV Repair Actual expenses may vary according to changing circumstances
Vehicle Number
Other Sup - MV Repair Dodge Caravan Ford Explorer Ford Focus Ford Ranger
Vehicle Year
Dept. Request $
Manager Request 800
1990 2000 2008 1996
88 87 93 89
800 $
$
Estimated Detail of MV Sup - Tires Actual expenses may vary according to changing circumstances
800
800
MV Sup - Tires Tires

Line Item Narrative
Dept. Request $ $
1,000 $ 1,000 $
Other Supplies - Small Tools: This account funds the cost of small tools necessary to perform every day job duties; i.e. folding rulers, pop level, plumb bobs, pry bars, shovels, tape measures, and scientific calculator. The increase reflects the purchase of an in vehicle distance measuring instrument (DMI), which will assist in measuring the length of roadway segments accurately and for tracking of quantities. Other Supplies - Motor Vehicle: This account funds the cost of parts and materials for motor vehicle repairs which are performed at APW by fleet maintenance personnel. Motor Vehicle Supplies - Tires: This account funds the cost of needed replacement tires for department vehicles, which is performed by Auburn Public Works.
Last Year
Total Total Total 4,400 500 1,566
Line Items
MV Sup - Gas & Oil MV Sup - Other Comm - Telephone
Dept. Request
4,955 500 2,808
Manager Request
4,955 500 2,808
Estimated Detail of MV Sup - Gas & Oil Actual expenses may vary according to changing circumstances
MV Sup - Gas & Oil Gasoline Oil 3/19/2012 -- 3:50 PM
Price
Gallons
Dept. Request $ $
Manager Request 4,875 80 36
3.25
1500
4,875 $ 80 $
City of Auburn
Engineering
$
Proposed 3.19.2012
4,955 $ 4,955
Fiscal Year 2013
Estimated Detail of MV Sup - Other Actual expenses may vary according to changing circumstances
MV Sup - Other See Below.
Dept. Request $ $
500 $ 500 $
Comm - Telephone Project Engineer City Engineer/Project Manager Assistant Engineer Air Card Excavation Technician
Line Item Narrative
Per Month
Annual Cost
Dept. Request $ $ $ $ $ $ 552 552 552 600 552 2,808
Manager Request $ $ $ $ $ $ 552 552 552 600 552 2,808
$ $ $ $ $
46.00 46.00 46.00 50.00 46.00
$ $ $ $ $
552.00 552.00 552.00 600.00 552.00
Motor Vehicle Supplies - Gasoline & Oil: This account funds the expenditure of gas and oil. Motor Vehicle Supplies - Other: This account includes all other motor vehicle operating supplies (e.g., lights, filters, batteries, plugs, antifreeze and belts. Communication Telephone: This account funds the cost of cell phones for field personnel allowing them to communicate with necessary contacts while performing inspections.
Line Items
Repairs - Vehicles Repairs - Equipment Training & Tuition Total Total Total
Last Year
1,000 1,000 2,500
Dept. Request
1,000 1,000 5,050
Manager Request
1,000 1,000 5,050
Repairs - Vehicles Fleet Repairs by Auburn Public Works 3/19/2012 -- 3:50 PM
City of Auburn
Engineering
$
Proposed 3.19.2012
1,000 $ 1,000
Fiscal Year 2013
Repairs - Equipment See Below
Dept. Request $ $
1,000 $ 1,000 $
Training & Tuition Employee Continuing Education Licenses Maine Municipal Association Maine Nonpoint Source Training, MDOT Local Roads Paving Inspector NETTCP Road Maintenance, Paving, Supervisory Practices
Line Item Narrative
Dept. Request $ $ $ $ $ $ $ 3,500 200 350 250 600 150 5,050
Manager Request $ $ $ $ $ $ $ 3,500 200 350 250 600 150 5,050
Repairs - Vehicle: This account funds repairs to vehicles, which must be contracted. These can include glass replacement, motor repairs, transmissions, radiators, engine maintenance, etc. Repairs - Equipment: This account funds the cost of repairs to equipment (non-vehicle) necessary during the year such as: survey equipment repair and recalibration, and the plan copier. Training & Tuition: This account funds the registration fees for required courses and classes including: road maintenance, paving, supervisory practices and environmental regulations.
Line Items
Travel - Mileage Reimbursement Travel - Seminar Costs Dues & Subscriptions Total Total Total
Last Year
500 500 1,720
Dept. Request
250 500 1,376
Manager Request
250 500 1,376
Estimated Detail of Travel - Mileage Reimbursement Actual expenses may vary according to changing circumstances
Travel - Mileage Reimbursement Personal Vehicle Mileage Reimbursement 3/19/2012 -- 3:50 PM
Dept. Request $
250 $
City of Auburn
Engineering
$
Proposed 3.19.2012
250 $ 250
Fiscal Year 2013
Estimated Detail of Travel - Seminar Costs Actual expenses may vary according to changing circumstances
Travel - Seminar Costs See Below.
Dept. Request $ $
500 $ 500 $
Dues & Subscriptions APWA Annual Dues ASCE Annual Dues CPESC Renewal CPSWQ MSLS Annual Dues PE Bi-annual License Renewal PLS Bi-annual License Renewal CDL
Line Item Narrative
Cost
Staff
Dept. Request $ $ $ $ $ $ $ 492 430 100 100 220
Manager Request $ $ $ $ $ 492 430 100 100 220 34 1,376
$ 123.00 $ 215.00 $ 100.00 $ 100.00 $ 220.00 $ 80.00 $ 275.00 $ 34.00
4 2 1 1 1 2 1 1
34 $ 1,376 $
Travel - Mileage Reimbursement: This account is used for compensating employees for use of their personal vehicles. Travel - Seminar Costs: This account funds staff to attend required continuing education courses to maintain their licenses along with local and regional training and seminars, most notably the attendance of the APWA-MMA semi annual conferences. Dues & Subscriptions: This account pays for subscriptions, annual professional fees, and dues for professional associations (some licenses are alternating years). Memberships include: Professional Engineer Licensing, Professional Land Surveyor's License, various technical periodicals and newsletters, Maine Safety Council, Institute of Transportation Engineers, The Maine Society of Land Surveyors.
3/19/2012 -- 3:50 PM
39
City of Auburn
Finance
Line Items
Regular Salaries PS - General Total Total
Proposed 3.19.2012
Last Year
330,454 22,354
Fiscal Year 2013
Dept. Request
407,454 20,810
Manager Request
392,454 20,810
Regular Salaries Finance Director Accountant Accountant Purchasing Agent/Facilities Part-Time Assistance Tax Clerk Tax Clerk Tax Clerk Tax Collector
Dept. Request
Manager Request $ 80,000 $ 53,509 $ 42,944 $ 60,000 $ $ 38,430 $ 32,445 $ 27,496 $ 57,630 $ 392,454
Note: There is a corresponding $8,000 revenue from the CDBG Budget for financial administration.
$ 80,000 $ 53,509 $ 42,944 $ 60,000 $ 15,000 $ 38,430 $ 32,445 $ 27,496 $ 57,630 $ 407,454
PS - General CAFR & Annual Report Filing Fee Discharge of Liens Filing Tax Liens Research deeds for liens/foreclosures Tax Bill Preparation & City Manager's Letter
Dept. Request $ $ $ $ $ $
Manager Request 500 6,500 6,110 1,200 6,500 20,810
500 $ 6,500 $ 6,110 $ 1,200 $ 6,500 $ 20,810 $
Line Item Narrative
Salaries: We have added to the part time work as a result of the FY11 labor reduction in the Clerk's Department. Purchase Services - General: See Above.
Line Items
Last Year
Dept. Request
Manager Request
3/19/2012 -- 3:50 PM
40
City of Auburn
Finance
Reports, Printing, & Binding Office Supplies Total Total 1,250 1,700
Proposed 3.19.2012
Fiscal Year 2013
1,250 3,000
1,250 3,000
Reports, Printing, & Binding Checks Tax Office Receipts W-2, 1099,& Tax Supplies
Manager Request 500 400 350 1,250
500 $ 400 $ 350 $ 1,250 $
Office Supplies Signage Envelopes Binders and Supplies Toner Check Printer Miscellaneous
Dept. Request $ $ $ $ $ $ 250 500 1,000 500 750 3,000
Manager Request $ $ $ $ $ $ 250 500 1,000 500 750 3,000
Line Item Narrative
Reports, Printing & Binding: See Above. Office Supplies: This account includes the cost of general office supplies including paper, storage boxes, and binders for both the tax and finance offices.
Line Items
Training & Tuition Dues & Subscriptions Total Total
Last Year
2,650 1,115
Dept. Request
2,650 1,375
Manager Request
2,650 1,375
3/19/2012 -- 3:50 PM
41
City of Auburn
Finance
Training & Tuition NESGFOA Conference Seminar Costs Maine Municipal Annual Conference Human Resource Tax Collectors/Treasurers Maine GFOA Training Mileage
Proposed 3.19.2012
Dept. Request $ $ $ $ $ $ $ $ Manager Request 600 1,200 170 160 210 60 250 2,650
Fiscal Year 2013
600 $ 1,000 $ 170 160 220 250 250 2,650 $ $ $ $ $ $
Dues & Subscriptions Registry of Deeds Excise Publications/Books GFOA Membership Maine Tax Collectors and Treasurers Maine Town & City Clerks Updates to GAAP,GAAS and Price Digests
Dept. Request $ $ $ $ $ $ $ 70 300 300 175 80 450 1,375
Manager Request $ $ $ $ $ $ $ 70 300 300 175 80 450 1,375
Line Item Narrative
Training & Tuition: This account covers costs for tuition and fees for professional development to enhance customer service for the City. It also includes the cost of reimbursement to staff for use of personal vehicles on City business. Dues & Subscriptions: Memberships provide an opportunity to network with other professionals and utilize membership assistance provided by these organizations. This line item also accounts for the Registry of Deeds online service charge for Tax Office.
3/19/2012 -- 3:50 PM
42
City of Auburn
Fire
Line Items
Regular Salaries Acting Rank Total Total
Proposed 3.19.2012
Last Year
2,988,570 7,309
Fiscal Year 2013
Dept. Request
3,110,681 7,516
Manager Request
3,110,681 7,516
Regular Salaries Fire Prevention Officer Battalion Chief Fire Chief Captain Deputy Chief Fire Planner Firefighters Lieutenant Office Manager
Staff
Dept. Request
Manager Request
$ 3,110,681 Estimated Detail of Acting Rank Actual expenses may vary according to changing circumstances
1 4 1 4 1 1 36 16 1 65
$ 46,413 $ 46,413 $ 247,222 $ 247,222 $ 80,000 $ 80,000 $ 230,818 $ 230,818 $ 72,000 $ 72,000 $ 33,434 $ 33,434 $ 1,514,119 $ 1,514,119 $ 845,499 $ 845,499 $ 41,176 $ 41,176
$ 3,110,681
Acting Rank Per Union Contract - 2012 Budget Increase of 3% for step increases
Dept. Request $ $ $
7,309 $ 207 $ 7,516 $
Line Item Narrative
Regular Salaries: This line item accounts of step increases for longevity and experience, not merit. Chief: This is an additional administrator in our structure. Currently several important administrative and management duties are performed at levels below where they should be. While the staff makes every attempt to perform those duties their efforts often fall short resulting in administrative deficiencies. This position will reabsorb many of those duties reducing liability to the department and city. Acting Rank: The firefighters who serve in acting rank are paid a 5% stipend while serving in that capacity. Increase is due to step increases of 3% .
Line Items
Holiday Pay Uniform Allowance Total Total
Last Year
134,640 19,470
Dept. Request
137,940 19,805
Manager Request
137,940 19,805
3/19/2012 -- 3:50 PM
43
City of Auburn
Fire
Proposed 3.19.2012
Fiscal Year 2013
Estimated Detail of Holiday Pay Actual expenses may vary according to changing circumstances
# of Firefighters Avg. Hol. Pay # of Holidays
Holiday Pay Per Union Contract
Dept. Request $ 137,940 $ 137,940
60
209
11
Uniform Allowance Captains Chief Officers Lieutenants Privates
Staff
Cost
Dept. Request $ $ $ $ $ 1,340 2,345 4,960 11,160 19,805
Manager Request $ $ $ $ $ 1,340 2,345 4,960 11,160 19,805
4 7 16 36
$ $ $ $
335 335 310 310
Line Item Narrative
Holiday Pay: The Holiday pay is computed by multiplying the number of holidays (11) by 1/4 of a week's pay which averages to be $204. This figure is then multiplied by 60 firefighters. Uniform Allowance: This account funds the annual uniform allowance. Due to the fact that these balances are allowed to be carried forward, there is always a balance that is potentially unfunded. The current combined balance, as of 2/6/12, of all of the firefighter's is $25,385. This will increase on July 1st when the firefighters are issued their allotted amounts as indicated above.
Last Year
Total 1,404
Line Items
Physicals
Dept. Request
1,430
Manager Request
1,430
Estimated Detail of Physicals Actual expenses may vary according to changing circumstances
Physicals Audiogram Drug Collection Exam for Provider Hepatitis B Surf Antibody (LAB) MRO Services 3/19/2012 -- 3:50 PM
Quantity
Cost
Dept. Request $ $ $ $ $ 121 102 253 297 78
Manager Request $ $ $ $ $ 121 102 253 297 78 44
4 4 4 4 4
$ $ $ $ $
30.35 25.50 63.24 74.23 19.38
City of Auburn
Fire
Non DOT Drug Screen Respiratory Clearance Evaluation Spirometry TB/Intrademal (PPD) Urine Dip Venepuncture/Collection
Line Item Narrative
Proposed 3.19.2012
$ $ $ $ $ $ $ 113 131 131 68 45 92 1,430 $ $ $ $ $ $ $ 113 131 131 68 45 92 1,430
Fiscal Year 2013
4 4 4 4 4 4
$ $ $ $ $ $
28.31 32.64 32.64 17.09 11.22 22.95
Physicals: This account funds the cost of pre-employment exams for new firefighters at an average of $358. The above breakdown is based on a normal prehire physical. However, there have been instances where other tests are needed such as a chest PA & lateral radiograph. Depending on turnover, this account could be depleted quickly.
Line Items
OSHA Safety Costs Protective Clothing Total Total
Last Year
9,885 17,720
Dept. Request
19,345 50,210
Manager Request
10,545 32,715
Estimated Detail of OSHA Safety Costs Actual expenses may vary according to changing circumstances
OSHA Safety Costs Bio Gear - Biohazard Bags & Boxes OSHA Accepted Reflective Vests Disinfectant Spray Fit Testing Supplies Hearing Tests for Firefighters Lancets for Blood Draw to Measure Blood Sugar Levels (Boxes) Lens for Self-Contained Breathing Apparatus Nitrile Gloves for Pandemic Flu (Boxes) PPE Equipment N95s (Pandemic Flu Inventory) PPE Hydrostatic Tester Safety Glasses Splash Guard Masks and Goggles Tuberculosis Plants and Reads/Respiratory Clearance
Quantity
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ 385 400 480 300 2,100 200 600 3,800 5,000 700 210 550 4,620 19,345
Manager Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ 385 400 480 300 2,100 200 600 700 210 550 4,620 10,545
10 8
7 6 480
120 120 60
Estimated Detail of Protective Clothing Actual expenses may vary according to changing circumstances
3/19/2012 -- 3:50 PM
45
City of Auburn
Fire
Protective Clothing Boots Forestry Shirts & Goggles Coveralls-Fire Prevention Officer Gloves Helmets Hood Pants Repairs/Mending to Turnout Gear Turnout Coat
Line Item Narrative
Proposed 3.19.2012
Dept. Request $ $ $ $ $ $ $ $ $ $ Manager Request 5,500 7,080 130 1,705 1,000 300 12,000 5,000 32,715
Fiscal Year 2013
Note: Our goal is to cycle through all our turnout gear every 5 to 10 years.
Quantity
Cost Each
25
220
40 4 10 16 10
$ $ $ $ $ $
55 250 30 1,500 1,000 3,055
5,500 $ 7,080 $ 130 $ 2,200 $ 1,000 $ 300 $ 24,000 $ $ 10,000 $ 50,210 $
OSHA Safety: This account funds the cost of equipment, supplies, and medical testing for yearly mandatory blood-borne and air-borne pathogen programs required by OSHA. Also included are the costs for the mandated respiratory standard and clearance evaluations and consultations which are required by law if you wear a self-contained breathing apparatus. Turnout Gear: NFPA 1971 Standard on Protective Ensembles for Structural Firefighting lists the minimum standards necessary to protect firefighters in IDLH atmospheres. NFPA 1971 is enforced by the Bureau of Labor Standards (BLS). Manufacturers estimate the life expectancy of turnout gear is 3 5 years, whereas NFPA 1871 mandates the retirement of turnout gear 10 years from manufacturing date. However, at this time BLS is not enforcing that mandate.
Last Year
Total Total 20,798 20,000
Line Items
OT - Vac Replacement OT - Sick Replace LT
Dept. Request
20,798 20,000
Manager Request
20,798 20,000
Estimated Detail of OT - Vac Replacement Actual expenses may vary according to changing circumstances
Overtime Rate
OT - Vac Replacement Overtime Wages for Firefighters on Vacation
Hours
Dept. Request $ $ 20,798 20,798
654.85
31.76
Estimated Detail of OT - Sick Replace LT Actual expenses may vary according to changing circumstances
2009 LT Sick Hours 2010 LT Sick Hours 2011 LT Sick Hours
OT - Sick Replace LT Illness Injuries Paternity/Maternity
Dept. Request
Manager Request
0 552 0 552
72 192 144 408
120 240 168 528
20,000
20,000
3/19/2012 -- 3:50 PM
46
City of Auburn
Fire
Line Item Narrative
Proposed 3.19.2012
Fiscal Year 2013
Overtime-Vacation: The requested amount is for those unplanned events the will require overtime for vacation such as promotions, military service, etc. Overtime - Long Term (LT) Illness: This is for firefighters who work overtime shifts to cover a firefighter who is out due to long-term illness or injury. Long-term is defined as more than three shifts as per Family Medical Leave Act (FMLA) . This line item has only existed since the 2007 Budget.
Line Items
OT - Sick Replace ST OT - Mandatory Training Total Total
Last Year
69,000 8,480
Dept. Request
89,000 20,681
Manager Request
89,000 15,000
Estimated Detail of OT - Sick Replace ST Actual expenses may vary according to changing circumstances
2009 ST Sick Hours 2010 ST Sick Hours 2011 ST Sick Hours
OT - Sick Replace ST Overtime Wages for FF on ST Sick
Dept. Request $ $
4833
6062
3024
89,000 $ 89,000 $
Estimated Detail of OT - Mandatory Training Actual expenses may vary according to changing circumstances
Instructor Cost
OT - Mandatory Training Blood Borne Pathogens Training3 Confined Space Training3 EVOC Training Extrication Refresher Training Haz-Mat Refresher Training3 1 New Hire Orientation Rope Refresher Training3 SCBA Maintenance Training2
Line Item Narrative
Hours
Dept. Request $ $ $ $ $ $ $ $ $ 960 1,920 4,800 960 9,600 1,721 720 20,681
Manager Request $ $ $ $ $ $ $ $ $ 960 1,920 960 9,600 840 720 15,000
$ $ $ $ $ $ $ $
30.00 30.00 30.00 30.00 30.00 30.00 35.86 30.00
32 64 32 32 320 48 24
Overtime - Sick Replace (ST): These wages are for covering firefighters who are out due to short-term illness or injury. Short-term is defined by illness or injury of eight days or less. This short-term line item has also only existed since 2007 in which $96,432 was expended, in 2008 $87,219 was expended, in 2009 $83,066 was expended and 2010 $89,489 was expended, which averages out to $89,626. Overtime - Mandatory Training: These wages are for firefighters who are off-duty and are required to attend or conduct mandatory training. By paying our own firefighters to do the training required, we save significantly as compared to paying a vendor for the same training.
3/19/2012 -- 3:50 PM Superior Services at an Affordable Cost FY13 Municipal Budget Page 47
City of Auburn
Fire
to paying a vendor for the same training.
1 2
Proposed 3.19.2012
Fiscal Year 2013
BLS requirement, ensures firefighters are prepared to enter IDLH (Immediately Dangerous to Life & Health) areas. This training certifies staff for general maintenance and BLS mandated fit testing. 3 BLS requirement.
Line Items
OT - Outside Jobs OT - Extra Assignments Total Total
Last Year
12,069
Dept. Request
15,113
Manager Request
15,113
Estimated Detail of OT - Outside Jobs Actual expenses may vary according to changing circumstances
OT - Outside Jobs Off Duty Billable Assignments
Dept. Request $ $ -
Estimated Detail of OT - Extra Assignments Actual expenses may vary according to changing circumstances
Overtime Rate
OT - Extra Assignments Balloon Festival Boat/Computer/Radio Repairs Dept Business Travel Fire Calls Report Jury Duty Military Coverage Open House SCBA Flow Tests/Fit Tests
Line Item Narrative
Hours
Dept. Request $ $ $ $ $ $ $ $ $ 1,238 464 1,548 1,857 155 8,914 318 619 15,113
Manager Request $ $ $ $ $ $ $ $ $ 1,238 464 1,548 1,857 155 8,914 318 619 15,113
40 15 50 60 5 288 20
$ $ $ $ $ $ $ $
31.76 31.76 31.76 31.76 31.76 31.76 31.76 31.76
Over Time - Outside Jobs: This account does not require funding. Firefighters are paid $35 per hour when they cover special functions while off duty. The function's sponsor is billed $50 per hour to cover the cost of the firefighter and related costs. Overtime - Extra Assignments: This account includes time for events such as storms, court attendance, military leave and community events, such as the Balloon Festival. It also funds the cost of providing personnel who must travel for department business. Military coverage requires each member of the military to report for duty 1 weekend a month and 2 weeks per year . In FY10 there were two firefighters in the military. It is apparent that one of these firefighters will be deployed in the near future.
3/19/2012 -- 3:50 PM
48
City of Auburn
Fire
Fire calls that extended beyond regular duty hours involved 55.5 hrs in 1
Proposed 3.19.2012
Fiscal Year 2013
Line Items
OT - Vacancies/Retirement OT - Work Related Injuries Total Total
Last Year
11,885 15,000
Dept. Request
12,196 20,000
Manager Request
12,196 15,000
Estimated Detail of OT - Vacancies/Retirement Actual expenses may vary according to changing circumstances
Minimum Cost / FF
OT - Vacancies/Retirement Wages Paid Due to Vacancies and Retirements
Quantity
Actual Cost
Dept. Request $ $
3,049
12,196
12,196 $ 12,196 $
Estimated Detail of OT - Work Related Injuries
OT - Work Related Injuries Elbow injury Lower back strains Knee injury Shoulder injury
Quantity
# of Shifts Out of Work
Hours of OT
2011 Costs
Dept. Request
Manager Request
1 1 2 1 5
1 1 5 42 49
24 24 96 696 840
25,424
20,000
15,000
Line Item Narrative
Overtime - Vacancies & Retirement: This account covers overtime wages for covering unexpected vacancies or retirement. We encourage firefighters to give advance notice of their intention to retire so a replacement can be hired in a timely manner. Overtime - Work Related Injuries: This account funds wages for firefighters who replace firefighters out of work due to work-related injuries. Actual expenses have ranged from $4,600 to $56,000 per year. The overtime cost for 2011 would have been $37,350, though to offset this cost, manpower was dropped to 13 firefighters per shift instead of hiring for overtime.
3/19/2012 -- 3:50 PM
49
City of Auburn
Fire
Proposed 3.19.2012
Fiscal Year 2013
Line Items
OT - Meetings OT - Funeral Leave OT - Multiple Alarms Estimated Detail of OT - Meetings Total Total Total
Last Year
2,525 2,500 9,208
Dept. Request
5,321 5,000 11,000
Manager Request
2,525 2,500 9,208
OT - Meetings EMS Meetings Health & Safety Monthly Meetings (Average 6 FF's) SMT Monthly Meetings (Average 4 FF's)
OT Rate
Hours
Manager Request 427 2,097 2,525
$ $ $
38.84 38.84 38.84
11 72 54 137
427 $ 2,796 $ 2,097 $ 5,321 $
Estimated Detail of OT - Funeral Leave Actual expenses may vary according to changing circumstances
OT - Funeral Leave Wages Paid to Cover Absences Due to Funeral Attendence
Occurances
Dept. Request $ $
5,000 $ 5,000 $
Estimated Detail of OT - Multiple Alarms Actual expenses may vary according to changing circumstances
# of FF / Occurance Average # of Hours
OT - Multiple Alarms Multiple Alarms

Line Item Narrative
Rate
Occurances
Total Hours
Dept. Request $ $
$31.76
11
7.5
247.5
11,000 $ 11,000 $
Overtime - Meeting: Overtime wages for Captains and Battalion Chiefs who attend monthly senior management team meetings while off duty as well as other firefighters who attend department related meetings off duty. Overtime - Funeral: These wages are for firefighters who cover other firefighters who are out due to funeral leave. Overtime - Multiple Alarms: This account funds the cost of overtime wages for firefighters who are off duty and return to work to respond to multiple alarm, large fires or emergency situations. We average about 9 multiple alarms each year with 9 firefighters responding with an average of 3 hours per firefighter. This amounts to 243 overtime hours per year at a rate of $31.76 which totals $7,718. For FY11 the expended cost for this account was $5,648.
Last 3/19/2012 -- 3:50 PM Dept. Manager 50
City of Auburn
Fire
Line Items
OT - Pump team PS - General Total Total
Proposed 3.19.2012
Year
2,010
Fiscal Year 2013
Request
2,510
Request
2,510
Estimated Detail of OT - Pump team Actual expenses may vary according to changing circumstances
OT - Pump team Pump Testing Pump Repair (example)
Dept. Request $ $ $ $ -
Manager Request $ $ $ $ -
PS - General Annual Hazardous Chemical Inventories Annual Tank Inspections Annual Tank Registration Compressed Air License Flags Food for Training and Fires Retirement Plaques Signs for Stations
Line Item Narrative
Qty
Dept. Request $ $ $ $ $ $ $ $ $ 150 210 100 10 270 1,500 240 30 2,510
Manager Request $ $ $ $ $ $ $ $ $ 150 210 100 10 270 1,500 240 30 2,510
1 1 1 1 3 4 3
Overtime - Pump Team: This function has been contracted to Northeast, in Auburn. Purchased Services - General: This account funds the costs of miscellaneous expenses and fees including keys, flags, meals for training exercises, fees for annual tank registrations, and inspections of underground tank repairs.
Line Items
PS - Uniform Cleaning Office Supplies Total Total
Last Year
6,610 725
Dept. Request
6,610 13,570
Manager Request
6,610 4,150
3/19/2012 -- 3:50 PM
51
City of Auburn
Fire
Proposed 3.19.2012
Fiscal Year 2013
Estimated Detail of PS - Uniform Cleaning Actual expenses may vary according to changing circumstances
PS - Uniform Cleaning Central Station E2 Station E5 Station Specialized Cleaning for biohazards
Fy11 Costs
Manager Request 2,520 1,320 2,520 250 6,610
$ $ $ $ $
2,095 1,765 2,495 35 6,390
2,520 $ 1,320 $ 2,520 $ 250 $ 6,610 $
Office Supplies General Supplies
Dept. Request $ $
13,570 $ 13,570 $
Line Item Narrative
Purchased Services - Uniform Cleaning: Laundering bed sheets, pillow cases, blankets and towels, as well as the cost of biohazard gear and uniforms that must be sent to a specific cleaner for specialized cleaning. Office Supplies: This account funds the general office supplies such as paper, pens, folders, binders, etc.
Line Items
Other Sup - Fire Prevention Other Sup - Maintenance Total Total
Last Year
620 4,465
Dept. Request
2,935 7,365
Manager Request
2,935 5,465
Estimated Detail of Other Sup - Fire Prevention Actual expenses may vary according to changing circumstances
Other Sup - Fire Prevention Inspection Report Forms Fire Investigation Supplies Fogger Fluid - Smoke Machine Security Boxes Smoke Trailer Transfer Fees & Repairs 3/19/2012 -- 3:50 PM
Dept. Request $ $ $ $ $ 120 535 120 60 500
Manager Request $ $ $ $ $ 120 535 120 60 500 52
City of Auburn
Fire
Annual Open House Fire Prevention Month $ $ $
Proposed 3.19.2012
1,000 $ 600 $ 2,935 $ 1,000 600 2,935
Fiscal Year 2013
Other Sup - Maintenance AC Unit Cleaning Supplies Floor Wax Hose/Nozzles Light Bulbs Paint, Furniture and Linens for the Stations Misc Kitchen Utensils - bowls, knives, cups, etc. Paper Towels/Toilet Paper
Dept. Request $ $ $ $ $ $ $ $ $ 125 1,300 450 300 200 3,500 200 1,290 7,365
Manager Request $ $ $ $ $ $ $ $ $ 125 1,300 450 300 200 1,600 200 1,290 5,465
Line Item Narrative
Other Sup - Fire Prevention: Costs for materials for community education, Fire Prevention Week materials and the yearly open house. Typical items purchased would include, but not be limited to: books, videos for public education, calendars for fire prevention week school poster winners, training sessions, fire prevention week activities, t-shirts for school poster contest winners, open house supplies such as helium for balloons, handouts and safety information materials. Other Sup - Maintenance: Maintenance supplies for three fire stations; for example, paper products, linens, blankets, towels, lawn and garden supplies, cleaning supplies, paint and supplies, small appliances, minor electrical repairs, racks, eye wash station repairs, and squeegees.
Last Year
Total Total 3,420
Line Items
Other Sup - Pump Team Other Sup - Fire Training
Dept. Request
7,804
Manager Request
7,804
Estimated Detail of Other Sup - Pump Team Actual expenses may vary according to changing circumstances
Other Sup - Pump Team Pump Testing Gauges Discharge Gauges Drain Valves Ball Valves Gear Oil Pressure Lines 3/19/2012 -- 3:50 PM Superior Services at an Affordable Cost
Dept. Request $ $ $ $ $ $ -
Manager Request $ $ $ $ $ $ 53
City of Auburn
Fire
Misc. parts (gaskets, washers, rings) $ $
Proposed 3.19.2012
$ $ -
Fiscal Year 2013
Estimated Detail of Other Sup - Fire Training Actual expenses may vary according to changing circumstances
Other Sup - Fire Training Brannigan's Building Construction for the Fire Service Class A Foam for Training Purposes Compressed Air Foam Systems Manual CPR Cards Driver/Operator for Aerial Apparatus Manuals Driver/Operator for Pumping Apparatus Manuals Fire Officer Bundle Fire Officer I and II Exam Prep Manuals Firefighter I and Firefighter II Exam Prep Manuals Flash Drives for New Firefighters Fundamentals of Firefighter Skills Bundle Instructor's Curriculum for Driver/Operator New Probationary FFs Initial Material Package & Fire Officer Package Projector for Classroom Training Videos
Line Item Narrative
Qty
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 270 2,200 170 150 200 200 490 120 120 80 620 600 960 1,044 580 7,804
Manager Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 270 2,200 170 150 200 200 490 120 120 80 620 600 960 1,044 580 7,804
3 3 60 4 4 4 3 3 4 4 1 8 3
Other Supplies - Pump Team: This service has been contracted to Northeast in Auburn. Pump repairs are now charged to vehicle repairs. Other Supplies - Fire Training: This account covers the fire training supplies, which include items such as CPR cards, firefighter training videos, officer manuals for new officers as well as training manuals and student guides for new firefighters. This line item fluctuates depending on new hires and promotions throughout the year.
Last Year
Total 15,845
Line Items
Other Sup - Medical
Dept. Request
21,510
Manager Request
18,403
Estimated Detail of Other Sup - Medical Actual expenses may vary according to changing circumstances
Other Sup - Medical Airway Supplies Board & Straps Diagnostic Equipment Diagnostic Thermometers EMS Room Building Materials EMS Trauma Bags 3/19/2012 -- 3:50 PM Superior Services at an Affordable Cost
Dept. Request $ $ $ $ $ $ 425 1,000 500 880 250 600
Manager Request $ $ $ $ $ $ 425 1,000 500 880 250 600 54
City of Auburn
Fire
Epinephrine Pen Replacements Glucometer Strips - Boxes Ice Commander Cold Water Rescue Suits IV Warmers Keds Monitor Supplies Nitrile Gloves - Boxes Oxygen Patient Information Pads ResQmax Pelican Case Storage Containers Trauma Shears and Pen Lights $ $ $ $ $ $ $ $ $ $ $ $ $
Proposed 3.19.2012
985 500 3,000 410 336 3,217 3,800 2,500 250 700 350 1,807 21,510 $ $ $ $ $ $ $ $ $ $ $ $ $ 985 500 1,500 410 336 1,610 3,800 2,500 250 700 350 1,807 18,403
Fiscal Year 2013
Line Item Narrative
Other Supplies--Medical: Above is a sample of what is purchased with this account.
Line Items
Other Sup - Small Tools Total
Last Year
4,342
Dept. Request
33,320
Manager Request
15,320
Other Sup - Small Tools 100' x 4" Hose with Storz Couplings Hose - attach Door Opener Tool Equipment Structural Tool Forestry Tools Hydrant Assist Valves
QTY
Dept. Request $ $ $ $ $ $ $
Manager Request 7,920 500 3,000 2,500 1,400 15,320
8,160 $ 17,760 $ 500 $ 3,000 $ 2,500 $ 1,400 $ 33,320 $
Line Item Narrative
Other Supplies - Small Tools: This account funds small tools primarily used for vehicle and building maintenance. Added to this fund this year are small operating tools and equipment that need to be replaced. Hand Tools: These are the tools that we use to open walls, ceilings, and floors to locate fire or access hidden fire. Examples of these tools include axes, pulling hooks, and pry bars.
Last 3/19/2012 -- 3:50 PM Superior Services at an Affordable Cost
Dept.
Manager 55
City of Auburn
Fire
Line Items
Other Sup - Other Total
Proposed 3.19.2012
Year
8,240
Fiscal Year 2013
Request
22,019
Request
12,298
Estimated Detail of Other Sup - Other Actual expenses may vary according to changing circumstances
Other Sup - Other Abrasive Gut-Off Blades Barricade Tape Batteries for flashlights, pagers, misc. Chem Guard Tape Class A Foam (5 gallon pails) Class B Foam (5 gallon pails) Foam Drum & Transfer Pump Flashlights Gloves Knox Box System Key Secure Master Key Retention Key Secure Software and Cable Lightbox Mobile Data Terminal Replaceents Rescue Support Air Hose
Line Item Narrative
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ 150 375 1,080 90 4,400 450 600 480 3,600
Manager Request $ $ $ $ $ $ $ $ $ 150 290 1,080 90 4,400 450 600 480 1,000 3,150 118
3,150 $ 118 $ 7,036 490 $ 22,019 $
490 12,298
Other Sup - Other: Specialized firefighting supplies such as firefighting foams, absorbents and specialized batteries. Added this year is the knox box system which is in need of updating. The Key Secure Master Key Retention equipment will more securely safeguard our Knox Box master keys, along with providing a recordable audit trail of key removal date, time and personnel who authorized removal. The Key Secure software and cable is necessary to key in security codes into the master key retention system and to download data collected by the system for its audit trail.
Line Items
MV Sup - Tires/Tube/Chain MV Sup - Gas & Oil Total Total
Last Year
13,275 11,250
Dept. Request
13,455 3,000
Manager Request
13,455 3,000
Estimated Detail of MV Sup - Tires/Tube/Chain Actual expenses may vary according to changing circumstances
MV Sup - Tires/Tube/Chain 3/19/2012 -- 3:50 PM Superior Services at an Affordable Cost
Dept. Request
Manager Request 56
City of Auburn
Fire
E315 Platoon Chief's Vehicle Engine 1 (spare apparatus) Engine 2 Engine 3 Engine 5 Mounting Fee ($18/tire) Rescue 1 Tower 1 Unit 316 Unit 317 Unit 319 Unit 322 $ $ $ $ $ $ $ $ $ $ $ $ $
Proposed 3.19.2012
310 2,500 2,755 2,755 540 4,055 180 180 180 13,455 $ $ $ $ $ $ $ $ $ $ $ $ $ 310 2,500 2,755 2,755 540 4,055 180 180 180 13,455
Fiscal Year 2013
MV Sup - Gas & Oil Gasoline
Dept. Request $ $
3,000 $ 3,000 $
Line Item Narrative
MV Sup - Tires/Tube/Chain: Tires, mounting and balancing as well as road and flat tire response for all department vehicles. The budget figures above are based on a set of tires per year, per vehicle. A set of tires includes two front tires and four rear tires. MV Sup - Gas&Oil: Gas usage for all department vehicles.
Line Items
Utilities - Water/Sewer Comm - Telephone Total Total
Last Year
5,260 6,606
Dept. Request
5,262 9,600
Manager Request
5,262 6,300
Estimated Detail of Utilities - Water/Sewer Actual expenses may vary according to changing circumstances
Percent Increase Estimated FY12 Expense Cost Increase
Utilities - Water/Sewer Water Central Station E2 Station E5 Station 3/19/2012 -- 3:50 PM
Dept. Request $ $ $
Manager Request 900 245 387 57
0% $ $ $ 900.00 215.00 340.00 $ $ $ 900 $ 245 $ 387 $
City of Auburn
Fire
Sewer Central Station E2 Station E5 Station 4% $ 2,460.00 $ 440.00 $ 680.00 $ $ $ 98.40 17.60 27.20 $ $ $ $
Proposed 3.19.2012
Fiscal Year 2013
2,560 $ 460 $ 710 $ 5,262 $
2,560 460 710 5,262
Comm - Telephone Air Cards Cell Phones Long Distance Charges Telephone Line Charges
Qty 8 4
Dept. Request $ $ $ $ 4,800 1,500 3,300 9,600
Manager Request $ $ $ $ 4,800 1,500 6,300
Line Item Narrative
Utilities - Water/Sewer: No rate increases. Comm - Telephone: Communication services such as long distance phone charges, four cell phones and one pager, as well as the mobile data terminals (MDT's) air cards that were paid for under a grant in previous years. These are the conduits that the mobile data terminals (MDT's) utilize to contact the communications center and access the internet for real time information. Telephone line charges include Maine School & Library Fund, Maine Universal Fund, Federal Universal Fund and ConnectME for 9 lines located at Central Station, Engine 5 Station and Engine 2 Station. Each line is $24 plus the above monthly fees.
Line Items
Utilities - Natural Gas Utilities - Electricity Total Total
Last Year
5,495 37,179
Dept. Request
5,797 42,713
Manager Request
5,797 40,615
Estimated Detail of Utilities - Natural Gas Actual expenses may vary according to changing circumstances
Percent Increase FY12 Est Expense
Utilities - Natural Gas Natural Gas
Increase
Dept. Request $ $
5.5%
3,400
5,797 $ 5,797 $
Estimated Detail of Utilities - Electricity Actual expenses may vary according to changing circumstances
3/19/2012 -- 3:50 PM
58
City of Auburn
Fire
Percent Increase FY12 Est Expense Increase
Proposed 3.19.2012
Fiscal Year 2013
Utilities - Electricity Central Station E2 Station E5 Station

Line Item Narrative
Manager Request 31,075 2,160 7,380 40,615
5.0%
$ $ $ $35,000
33,075 $ 2,258 $ 7,380 $ 42,713 $
Utilities - Natural Gas: Natural gas for Engine Two (New Auburn) station boiler and stove. Utilities - Electricity: This account covers expenses for all three stations.
Line Items
Utilities - Bottled Gas Utilities - Heating Fuel Utilities - Diesel Total Total Total
Last Year
847 19,536 71,300
Dept. Request
847 19,536 71,300
Manager Request
847 19,536 71,300
Estimated Detail of Utilities - Bottled Gas Actual expenses may vary according to changing circumstances
Utilities - Bottled Gas Bottle LP Gas
Dept. Request $ $
847 $ 847 $
Estimated Detail of Utilities - Heating Fuel Actual expenses may vary according to changing circumstances
Utilities - Heating Fuel Engine 5--Center Street
Price/Gallon
Gallons
Dept. Request $ $
2.96
6,600
19,536 $ 19,536 $
Estimated Detail of Utilities - Diesel Actual expenses may vary according to changing circumstances
Utilities - Diesel Central Station
Price/Gallon
Gallons
Dept. Request $ $
3.10
23,000
71,300 $ 71,300 $
3/19/2012 -- 3:50 PM
59
City of Auburn
Fire
Line Item Narrative
Proposed 3.19.2012
Fiscal Year 2013
Utilities - Bottled Gas: This account covers expenses for stove at Central Station. We're not seeing any appreciable increase in bottled gas; we are flat funding this line item. Utilities - Heating Fuel: Heating fuel for Engine Five Station on Center Street. Utilities - Diesel: This account covers expenses to operate vehicles and equipment, and heating Central Station.
Line Items
Repairs - Buildings Total
Last Year
17,235
Dept. Request
19,660
Manager Request
19,660
Estimated Detail of Repairs - Buildings Actual expenses may vary according to changing circumstances
Repairs - Buildings Annual Boiler Certificates Ant Extermination Diesel Exhaust Repairs & Maintenance Light Replacement & Repairs Misc Repairs & Maintenance to Boilers/General Plumbing Overhead Door Repairs & Maintenance Repairs to Driveways Repairs to Roof Repairs to Underground Tanks Repairs - Training Building
Dept. Request $ $ $ $ $ $ $ $ $ $ $
Manager Request 390 1,000 1,000 700 8,500 1,530 1,000 1,000 2,400 2,140 19,660
390 $ 1,000 $ 1,000 $ 700 $ 8,500 $ 1,530 $ 1,000 $ 1,000 $ 2,400 $ 2,140 $ 19,660 $
Line Item Narrative
Repairs - Building: Various repairs and general upkeep at the three fire stations plus training building, including cleaning and servicing of heating systems, repairs to overhead doors, roofs, driveways, plumbing and furniture.
Line Items
Repairs - Vehicles Total
Last Year
61,275
Dept. Request
69,675
Manager Request
69,675
3/19/2012 -- 3:50 PM
60
City of Auburn
Fire
Repairs - Vehicles BC #315 Vehicle Repair (2004 Ford Excursion) Engine 1 Vehicle Repair (1988 E-One Centry) Engine 2 Vehicle Repair (1999 American LaFrance Eagle) Engine 3 Vehicle Repair (2006 E-One Cylone II) Engine 5 Vehicle Repair (2008 E-One Cylcone) Grand Marquis Vehicle #319 General Vehicle Repair Pickup Truck #322 Vehicle Repair (1999 F-150) Pump Certification Repairs Rescue 1 Vehicle Repair (2000 GMC C7500) Tower 1 Vehicle Repair (2003 KME LoPro Prowler) Utility Truck #317 Vehicle Repair (1991 Ford F-150)
FY11
Proposed 3.19.2012
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $ $ 2,500 5,000 5,000 8,500 8,000 2,500 2,000 2,500 3,000 1,000 28,675 1,000 69,675 Manager Request $ $ $ $ $ $ $ $ $ $ $ $ $ 2,500 5,000 5,000 8,500 8,000 2,500 2,000 2,500 3,000 1,000 28,675 1,000 69,675
Fiscal Year 2013
$ $ $ $ $ $ $ $ $ $ $
1,155 8,163 22,557 13,053 6,746 2,188 309 38 11,015 1,465 66,689
Line Item Narrative
Repairs - Vehicle: See Above. Vehicle repairs not performed by fire department staff including repairs to 10 department vehicles, a boat, motor and trailer. Pump certification repairs were added this year since repairs will now be done by an outside vendor.
Line Items
Repairs - Equipment Total
Last Year
22,663
Dept. Request
35,868
Manager Request
30,000
Repairs - Equipment Breathing Air Cascade Repair Fire Extinguisher Maintenance and Repairs Flow Testing Ground Ladder Testing Hydro Testing Knox Box Repairs Lawn Mower and Chain Saw Repairs Miscellaneous Repair of Battery Packs and Gas Meters Repairs to hydraulic extrication tools SCBA Smoke Machine Repairs Tool Mounting Hardward
Note: Gas Meter calibration occurs every 3 months.
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,510 2,000 2,500 1,575 1,000 150 1,075 650 3,760 1,030 19,868 500 250 35,868
Manager Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,510 2,000 2,500 1,575 1,000 150 1,075 650 3,760 1,030 14,000 500 250 30,000 61
Note: In FY11, 25 new SCBA's were purchased for $158,540 with Homeland Security Grant Funds. However, maintentance equipment for units were not covered under the grant.
3/19/2012 -- 3:50 PM
City of Auburn
Fire
Line Item Narrative
Proposed 3.19.2012
Fiscal Year 2013
Repairs - Equipment: See Above. Repairs and/or parts to nozzles, couplings, adaptors, CO, H2, O2 combustible gas meter sensors, batteries and calibration as required, as well as maintenance of the breathing air cascade system shared with Lewiston Fire Department. A few examples include maintenance and repairs of fire extinguishers, breathing air cascade repairs, repair of battery packs and gas meters for calibration, self-contained breathing devices repair, tool mounting hardware, lawn mower and chain saw repairs, and repairs to the hydraulic extrication tools. Auburn Fire currently has 7 firefighters trained in field repair of our SCOTT Self-Contained Breathing Apparatus. These types of field repairs done by our personnel save us $75/hr bench costs, not to mention the out of service time if we had to ship them off. Also required is hydrostatic cylinder tests required by DOT and flow tests to verify units are performing as per specifications. Hydrostatic and flow tests must still be done by an outside agency but all other repairs are done by our trained personnel. Both off site issues and inventory for maintenance done by our personnel are included in this budget.
Line Items
Repairs - Radio Equipment Repairs - Maintenance Contract Total Total
Last Year
6,050 14,715
Dept. Request
6,500 14,715
Manager Request
6,500 14,715
Estimated Detail of Repairs - Radio Equipment Actual expenses may vary according to changing circumstances
Repairs - Radio Equipment Antennas Belt Clips Carry Holders Headset Repairs Headsets (Four on each truck) Hygiene Kits Radio Batteries Radio Repairs (reprogramming/tune-up) Wireless Headsets
Dept. Request $ $ $ $ $ $ $ $ $ $ 250 140 80 500 1,650 550 1,000 1,500 830 6,500
Manager Request $ $ $ $ $ $ $ $ $ $ 250 140 80 500 1,650 550 1,000 1,500 830 6,500
Estimated Detail of Repairs - Maintenance Contract Actual expenses may vary according to changing circumstances
Repairs - Maintenance Contract Air Quality Testing for SCBA Fill Station (Air Tech) Fire Extinguishers (AAA Fire) Heart Defibrillators (Physio Controls) Hoist Wench (Konecranes) Ladder Certification on Tower Truck (Greenwood) 3/19/2012 -- 3:50 PM
Manager Request 1,760 1,700 5,600 250 1,100 62
1,760 $ 1,700 $ 5,600 $ 250 $ 1,100 $
City of Auburn
Fire
Portable Radios (City of Lewiston) Pump Certification (Northeast Apparatus) Service Contract for Lifepack 12 (Physio Controls)
Line Item Narrative
Proposed 3.19.2012
$ $ $ $ 1,800 $ 1,500 $ 1,005 $ 14,715 $ 1,800 1,500 1,005 14,715
Fiscal Year 2013
Repairs - Radio Equipment: Installation and repairs to mobile and portable radio equipment. There are 19 mobile radios, 26 portable radios and 22 FireCom headsets in the department. The communications for Vehicle 315 are for a wireless headset and bluetooth cell phone adapter for the Incident Commanders so that they may be able to adjust location and remain hands free. Repairs Maintenance Contract: We are not aware of any increases for the above at this time.
Last Year
Total Total 22,080 600
Line Items
Training & Tuition Comm - Postage
Dept. Request
45,100 600
Manager Request
30,000 600
Training & Tuition Accreditation Training ACLS Class - 2 yr renewal Boat Rescue Program - Outside Instructor CEU Subscription EMS Licensure Courses Fire Instructor Class Fire Leadership Course Fire Officer Academy Outside Classes/Conferences/Seminars PALS Class - 2 yr renewal PEPP Class - 2 yr renewal PHTLS Class - 4 yr renewal Rapid Intervention Team Training
Qty
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $ $ $
Manager Request 1,200 13,100 3,000 4,500 1,500 1,200 1,400 2,100 2,000 30,000
2 6
4 4 1 6 6 7 12
$ 1,200 $ 7,500 $ 2,100 $ 18,600 $ 3,000 $ $ 4,500 $ 1,500 $ 1,200 $ 1,400 $ 2,100 $ 2,000 $ 45,100 $
Estimated Detail of Comm - Postage Actual expenses may vary according to changing circumstances
Comm - Postage Postage
Dept. Request $ $
600 $ 600 $
3/19/2012 -- 3:50 PM
63
City of Auburn
Fire
Line Item Narrative
Proposed 3.19.2012
Fiscal Year 2013
Training & Tuition: Funds the costs of tuition reimbursement. As specified in the collective bargaining agreement, firefighters receive full reimbursement for all pre-approved fire related and EMS courses and textbooks. Training is one of the most effective ways to improve safety. It includes training for professional development, arson investigation, code enforcement, juvenile fire setter training, Maine Fire and Education courses, National Fire Academy, fire technology and various command classes. Current costs go as high as $5,000 per student for EMS licensure courses. The fire department currently has 13 paramedics and a total of 57 EMT's. We are seeing increased needs and requests for increase in EMS licensure levels and other kinds of professional development along with required Continued Education credits for relicensure program. A subscription to CEU (Continued Education Units) solutions for all EMS personnel to maintain their licenses with mandatory CEU categories is $2,400. Comm - Postage: Cost of postage for correspondence as well as postage for mailing packages containing gear and equipment.
Last Year
Line Items
Travel-Seminar Costs Dues & Subscriptions
Dept. Request
500 3,380
Manager Request
500 3,380
Estimated Detail of Travel-Seminar Costs Actual expenses may vary according to changing circumstances
Travel-Seminar Costs Travel Costs
Dept. Request $ $
500 $ 500 $
Dues & Subscriptions Accreditation Fee CLIA Lab Fees (For blood drawing & testing of patients at med calls) Emergency Medical State of Maine Service License IAAI International Association of Fire Chiefs Maine EMS Service License Maine Fire Chiefs Association National Fire Protection Association Tri-County EMS
Dept. Request $ $ $ $ $ $ $ $ $ $ 50 150 220 25 400 100 300 1,225 910 3,380
Manager Request $ $ $ $ $ $ $ $ $ $ 50 150 220 25 400 100 300 1,225 910 3,380
Line Item Narrative
Travel - Seminar Costs: For reimbursement to staff for use of personal vehicle and various travel related expenses to attend seminars and conferences. D &S b i i M d d df f if i i ll b hi i f i l
64
3/19/2012 -- 3:50 PM
City of Auburn
Fire
Proposed 3.19.2012
Fiscal Year 2013
Dues & Subscriptions: Mandatory dues and fees of certifying agencies as well as membership in professional organizations. This provides the opportunity to associate with other professionals, share information and gain member assistance from those organizations. New to this line item is Accreditation Fees. Accreditation is a process to ensure that we are meeting industry best practices, providing superior services, and continually improving.
3/19/2012 -- 3:50 PM
65
City of Auburn
Fringe Benefits
Line Items
Health Insurance FICA/Medicare Total Total
Proposed 3.19.2012
Last Year
2,576,037 461,234
Fiscal Year 2013
Dept. Request
2,611,200 487,000
Manager Request
2,611,200 487,000
Estimated Detail of Health Insurance Actual expenses may vary according to changing circumstances
Employee Share
Health Insurance Non Union Police Fire Public Works OMC Wellness Program
Rate
City Share
Health Ins.
Waivers
Dept. Request $ $ $ $ $ 812,836 575,313 663,043 505,008 55,000
Manager Request $ $ $ $ $ 812,836 575,313 663,043 505,008 55,000
$ $ $ $
736,642 506,167 538,170 468,412
$ 76,194 $ 69,146 $ 124,873 $ 36,596
$ 2,611,200
$ 2,611,200
Rates Single Employee/Child Family
$ 683 $ 1,116 $ 1,533
$ $ $
85% 581 $ 949 $ 1,303 $
15% 102 167 230
Note: The City's premium is based upon two pools; 50% our own pool, and the other 50% with all other Maine Municipal Association participants. This year our premiums increased .3% for calendar year 2012.
Estimated Detail of FICA/Medicare Actual expenses may vary according to changing circumstances
FICA/Medicare Non Union Police Fire Public Works FICA Percentage Medicare Percentage
Line Item Narrative
FICA
FICA OT
Medicare
Medicare OT
Dept. Request
Manager Request
$ 221,081 $ $ $ 99,319 $ 320,400 6.20% 1.45%
12,000
$ 150,000 $ 162,000
$ 52,688 $ 35,705 $ 36,935 $ 23,228 $ 148,556
$ 10,000 $ 130,335 $ 251,340 $ 160,058 $ 468,956 $ 10,044 $ 8,000 $ 487,000 $ 468,956 $ 10,044 $ 8,000 $ 487,000
$ 551,733
Health Insurance: Our health provider is the Maine Municipal Association. In order to participate, the City must be a participating member, hence the membership fee in the Mayor & Council Budget. Employees who participate in the Health Promotion Plan pay 15% of the monthly insurance premiums. The City offers to pay a waiver to employees who opt out of the program in lieu of receiving a 3 month premium cashout. There are about 187 out of about 226 employees who participate. FICA/ Medicare: See Above.
Last 3/19/2012 -- 3:50 PM Superior Services at an Affordable Cost Dept. Manager 66
City of Auburn
Fringe Benefits
Line Items
MSRS Retirement ICMA Retirement Total Total
Proposed 3.19.2012
Year
575,685 9,603
Fiscal Year 2013
Request
689,100 207,345
Request
689,100 207,345
Estimated Detail of MSRS Retirement Actual expenses may vary according to changing circumstances
MSRS Retirement Non Union Police Fire Public Works Pension Obligation
Debt
MSRS
OT & Other
Dept. Request $ $ $ $ $ $ 96,688 213,857 230,738 16,098 131,719 689,100
Manager Request $ $ $ $ $ $ 96,688 213,857 230,738 16,098 131,719 689,100
$ 87,373 $ 192,580 $ 203,396 $ 11,636 $ 131,719
$ $ $ $
9,315 21,277 27,342 4,462
Estimated Detail of ICMA Retirement Actual expenses may vary according to changing circumstances
ICMA Retirement Non Union Police Fire Public Works Employer Contribution
Retirement
Overtime
Dept. Request
Manager Request
$ 133,455 $ $ $ 70,174 $ 203,629
$ $
3,716 3,716 $ 207,345 $ 207,345 $ 207,345 $ 207,345
Line Item Narrative
MSRS: Maine State Retirement increased the employer's contribution from 4.4% to 5.3% for non-public safety employees and 6.3% to 7.5% for public safety employees. ICMA Retirement: Employee contributions are generally matched equally by the City. This is in addition to Social Security.
Line Items
City Pension Cafeteria Plan Total Total
Last Year
180,000 186,900
Dept. Request
170,000 187,000
Manager Request
170,000 187,000
Estimated Detail of City Pension Actual expenses may vary according to changing circumstances
3/19/2012 -- 3:50 PM
67
City of Auburn
Fringe Benefits
Proposed 3.19.2012
Fiscal Year 2013
City Pension Participants
Dept. Request $ 170,000 $ 170,000
Estimated Detail of Cafeteria Plan Actual expenses may vary according to changing circumstances
Cafeteria Plan Non Union Police Fire Public Works

Line Item Narrative
Dept. Request $ 76,600 $ 47,750 $ 33,150 $ 29,500 $ 187,000
Manager Request $ 76,600 $ 47,750 $ 33,150 $ 29,500 $ 187,000
City Pension: This is a pre-existing retirement plan with 14 remaining participants. Eight spouses are paid $1,200 per year for a total of $9,600. Six employees are paid an average of $13,200 per month with an additional increase as paid to current employees. Cafeteria Plan: The City contributes between $400 and $950 annually, depending upon the bargaining unit to a bonafide IRS Cafeteria Benefit Plan. Employees contribute $150 through payroll deduction.
Line Items
Life Ins(Retirees) Salary Reserves Total Total
Last Year
23,175 197,295
Dept. Request
23,175 275,000
Manager Request
23,175 240,000
Estimated Detail of Life Ins(Retirees) Actual expenses may vary according to changing circumstances
Life Ins(Retirees) See Below.
Dept. Request $ $ 23,175 23,175
Estimated Detail of Salary Reserves Actual expenses may vary according to changing circumstances
Dept. Request Salary Reserves 3/19/2012 -- 3:50 PM $ 275,000
City of Auburn
Fringe Benefits
Proposed 3.19.2012
$ 275,000 $ 240,000
Fiscal Year 2013
Line Item Narrative
Life Insurance: Life Insurance is the annual payment on a term policy purchased for retirees. The final payment will be in FY 2014 Salary Reserves: This line item is used to allow the City to cash out employees upon retirement or resignation. It also funds the cost of what Cola or Performance allowance the City Council approves of and related benefit increases.
3/19/2012 -- 3:50 PM
69
City of Auburn
General Assistance
Line Items
Regular Salaries Office Supplies Other Sup-Operating Training & Tuition Total Total Total Total
Proposed 3.19.2012
Last Year
67,927 100 320 150
Fiscal Year 2013
Dept. Request
69,286 300 155 200
Manager Request
69,286 300 155 200
Regular Salaries Welfare Director Part Time Assistant
Dept. Request $ $ $ 54,847 14,439 69,286
Manager Request $ $ $ 54,847 14,439 69,286
Dept. Request $ $
300 $ 300 $
Estimated Detail of Other Sup-Operating Actual expenses may vary according to changing circumstances
Other Sup-Operating Vouchers
Dept. Request $ $
155 $ 155 $
Training & Tuition Professional Development

Line Item Narrative
Dept. Request $ $
200 $ 200 $
Salaries: Full time wages are charged to this line item. Office Supplies: This account includes the cost of supplies such as file folders, paper. Other Supplies-Operating: This account provides supplies for influenza clinics, lead screenings, and vouchers for the General Assistance program and for the cost of interpreters when needed as mandated by the Federal government. Training & Tuition: This account includes the cost of tuition and fees for professional development.
3/19/2012 -- 3:50 PM
70
City of Auburn
General Assistance
Line Items
Travel-Mileage Travel-Seminar Costs Dues & Subscriptions Total Total Total
Proposed 3.19.2012
Last Year
200 200 60
Fiscal Year 2013
Dept. Request
200 200 60
Manager Request
200 200 60
Travel-Mileage Personal Use of Vehicle
Dept. Request $ $
200 $ 200 $
Travel-Seminar Costs Registration Costs
Dept. Request $ $
200 $ 200 $
Dues & Subscriptions See Below.
Dept. Request $ $
60 $ 60 $
Line Item Narrative
Travel & Mileage: This account covers the cost of reimbursement to staff for use of personal vehicles on City business. Travel & Seminar Costs: This account covers the cost of the Maine Welfare Directors Association (MWDA) Spring Seminar and the MMA convention in the fall. Dues & Subscriptions: This account includes the cost of subscriptions to publications and memberships in professional organizations. The memberships provide an opportunity to network with other professionals and utilize membership assistance as provided by the organizations.
Line Items
Last Year
Dept. Request
Manager Request
3/19/2012 -- 3:50 PM
71
City of Auburn
General Assistance
Total Total Total PA - Electrical PA - Medical PA - Burial 5,200 680 1,790
Proposed 3.19.2012
Fiscal Year 2013
4,400 3,754 1,790
4,400 3,754 1,790
Estimated Detail of PA - Electrical Actual expenses may vary according to changing circumstances
Avg. Applicants
PA - Electrical Electricity Bills
Avg. Cost
Dept. Request $ $ 4,400 4,400
66
67
Estimated Detail of PA - Medical Actual expenses may vary according to changing circumstances
Avg. Applicants
PA - Medical Medical Supplies
Avg. Cost
Dept. Request $ $ 3,754 3,754
36
104
Estimated Detail of PA - Burial Actual expenses may vary according to changing circumstances
Avg. Applicants Average Cost Opening/ Closing
PA - Burial Burials
Line Item Narrative
Dept. Request $ $ 1,790 1,790
795
200
Electricity: This account is used to assist eligible households whose income is insufficient to pay their electric bill. With the high cost of fuel, residents are forced to use alternative heat in order to keep warm. Electricity is the most convenient form of alternative heat. Medical: This account provides medical supplies, prescriptions, over-the-counter medications and non-elective medical treatment to eligible persons. Burials: This account is for burial / cremation costs when there is no liable relative or other resource able or available to pay. Included in such cost are the removal of the body from a local residence, casket, and a reasonable cost for overhead.
Line Items
PA - Fuel PA - Provisions PA - Rent Total Total Total
Last Year
2,868 1,188 70,000
Dept. Request
3,960 1,848 86,190
Manager Request
3,960 1,848 86,190
3/19/2012 -- 3:50 PM
72
City of Auburn
General Assistance
Proposed 3.19.2012
Fiscal Year 2013
Estimated Detail of PA - Fuel Actual expenses may vary according to changing circumstances
Avg. Applicants
PA - Fuel Heating Fuel
Avg. Cost
Dept. Request $ $ 3,960 3,960
12
330
Estimated Detail of PA - Provisions Actual expenses may vary according to changing circumstances
Avg. Applicants Average Cost
PA - Provisions Food
Dept. Request $ $ 1,848 1,848
44
42
Estimated Detail of PA - Rent Actual expenses may vary according to changing circumstances
PA - Rent Rental Payments
Dept. Request $ $ 86,190 86,190
442
195
Line Item Narrative
Fuel: This account funds the costs of heating, hot water and cooking fuel for eligible applicants. According to the Federal Regulations, Low Income Home Energy Programs (LiHEAP) cannot be considered as income when figuring a household budget, however; all applicants are referred to LiHEAP to apply for energy assistance. The increase is requested as a result of the increase in fuel prices and increase in number of applicants needing fuel assistance. Provisions: This account is used to provide food for persons who are unable to provide for themselves or their dependents. According to the Federal Regulations, Food Stamps cannot be considered as income or taken into consideration when determining household income. Due to the mandated minimum standard of assistance under State Statutes and DHHS, this department is required to meet such standard as it increases each year. A small food pantry is maintained to help keep this line item down. The food pantry is supplied by employee donations. Rent: This account is used to pay rent and sometimes mortgages for eligible households. Housing costs have escalated in the past years with the high cost of fuel, property maintenance and landlords unwilling to waive the security deposit or negotiate payment arrangements with tenants. General Assistance has a maximum on housing which helps keep the cost down, but makes it more challenging for clients to find housing within our guidelines.
Last Year
Total 3,128
Line Items
PA - Other
Dept. Request
4,224
Manager Request
4,224
3/19/2012 -- 3:50 PM
73
City of Auburn
General Assistance
Proposed 3.19.2012
Fiscal Year 2013
Estimated Detail of PA - Other Actual expenses may vary according to changing circumstances
PA - Other Miscellaneous
Dept. Request $ $ 4,224 4,224
176
24
Line Item Narrative
Other: This is a miscellaneous category for items not covered under any other category of General Assistance. Examples include personal hygiene products, diapers and household supplies. To defer costs, our small food pantry is utilized for items to help individuals that are homeless or not eligible for other programs.
3/19/2012 -- 3:50 PM
74
City of Auburn
Human Resources
Line Items
Regular Salaries Other Sup-Operating PS - Emp Assist Program PS-Professional Developmen Total Total Total Total
Proposed 3.19.2012
Last Year
119,165 1,500 3,800 2,000
Fiscal Year 2013
Dept. Request
121,548 1,500 975 2,000
Manager Request
121,548 1,500 975 2,000
Regular Salaries Human Resources Director Administrative Assistant
Dept. Request $ 78,864 $ 42,684 $ 121,548
Manager Request $ 78,864 $ 42,684 $ 121,548
Other Sup-Operating PPE Equipment N95s (Pandemic Event)
Dept. Request $ $ 1,500 1,500
Estimated Detail of PS - Emp Assist Program Actual expenses may vary according to changing circumstances
PS - Emp Assist Program Employee Assistance Program

Line Item Narrative
Dept. Request $ $
975 $ 975 $
Salaries: This account pays for the Human Resource Director and the Human Resource Assistant . Purchased Services- General: This account is new and will be used to purchase PPE equipment. Employee Assistance Program: This program assists employees who are experiencing personal problems so they can work to the best of their abilities. This program assists the employee or family members in identifying the problem and helping to address it. EAP provides confidential assessment and short-term counseling (up to 3 visits). Supervisors may also refer employees to the program if the employee exhibits behaviors which have a negative impact at work. The City's health insurance provider, the Maine Municipal Employees Health Trust, is now offering free Employee Assistance Services through the regular network of medical providers. Certain services will not be provided however. These include the services of a Certified Substance Abuse Counsellor in the event of positive drug tests resulting from the Federal Department of Transportation Substance Abuse Testing Program for CDL Drivers and Crisis Debriefing Services resulting from a serious traumatic event(s) experienced by our employees. City is required to have an EAP to comply with Federal Department of Transportation (DOT) Substance Abuse Testing regulations for employees with Commercial Drivers Licenses (CDLs). This account budgets for an annual contract with St. Mary's Community Clinical
Last 3/19/2012 -- 3:50 PM Dept. Manager 75
City of Auburn
Human Resources
Line Items
PS - Drug Testing & Physicals PS - Testing Total Total
Proposed 3.19.2012
Year
4,218 1,500
Fiscal Year 2013
Request
4,923 1,500
Request
4,923 1,500
Estimated Detail of PS - Drug Testing & Physicals Actual expenses may vary according to changing circumstances
PS - Drug Testing & Physicals Pre-employment Physicals (Admin) DOT Random Drug Test DOT Breath-Alcohol Tests DOT Pre-Use CDL Tests DOT Return-to-Work/Follow-up Bloodborne Pathogens series Random Drug Pool Annual Admin Fee
Dept. Request $ $ $ $ $ $ $ $ 992 2,010 258 201 536 776 150 4,923
Manager Request $ $ $ $ $ $ $ $ 992 2,010 258 201 536 776 150 4,923
Estimated Detail of PS - Testing Actual expenses may vary according to changing circumstances
PS - Testing Employee Testing
Dept. Request $ $ 1,500 1,500
Line Item Narrative
Drug Testing: The Department of Transportation (DOT) Substance Abuse testing regulations mandates drug and alcohol testing for all employees with Commercial Driver's Licenses (CDL). The City must test under certain situations: pre-employment, after certain types of motor vehicle accidents, promotions into positions requiring CDL's, random testing and follow-up testing after an employee receives a positive drug test. Annually, 50% of the employees are tested for drugs and 10% for alcohol. The account funds the administrative costs for an outside agency to administer the random drug pool, cost of drug collection and reporting of test results. Also included are pre-employment physicals and drug screening for new employees. Employee Testing: This account covers the costs of professionally prepared written exams specifically designed for the Public Safety Departments. The Human Resource Department, in conjunction with the Police and Fire Chiefs, test candidates seeking to be promoted to a higher rank. Since the elimination of the Civil Service Commission from the City Charter, the Department has found less expensive alternatives to the testing process.
Line Items
Office Supplies Training & Tuition Advertising Total Total Total
Last Year
200 990 3,000
Dept. Request
300 1,100 3,000
Manager Request
300 1,100 3,000
3/19/2012 -- 3:50 PM
76
City of Auburn
Human Resources
Proposed 3.19.2012
Fiscal Year 2013
Dept. Request $ $
300 $ 300 $
Training & Tuition Professional Development
Dept. Request $ $ 1,100 1,100
Advertising Advertising for City-wide Employee Recruiting
Dept. Request $ $ 3,000 3,000
Line Item Narrative
Office Supplies: This account includes the cost of general office supplies including paper, folders, envelopes, labels and miscellaneous supplies. Training & Tuition: This account includes the cost of tuition and fees for professional development. This line item accounts for the Human Resources and MMA Conventions, as well as the Personnel Labor Law Seminar. Advertising: This account covers the cost of recruiting candidates for vacant positions. Advertisements may be done locally, statewide or nationally depending upon the type of position for which the City is recruiting. The Human Resources Department posts vacancies on the following websites: MMA, Maine Career Center, City of Auburn and targeted professional websites. This account also includes the subscription to JobsInMe.com.
Last Year
Total Total Total 300 450 240
Line Items
Travel-Mileage Travel-Seminar Costs Dues & Subscriptions
Dept. Request
300 450 240
Manager Request
300 450 240
3/19/2012 -- 3:50 PM
77
City of Auburn
Human Resources
Proposed 3.19.2012
Fiscal Year 2013
Travel-Mileage Personal Use of Vehicle
Dept. Request $ $
300 $ 300 $
Travel-Seminar Costs See Below
Dept. Request $ $
450 $ 450 $
Dues & Subscriptions Professional Subscriptions
Dept. Request $ $
240 $ 240 $
Line Item Narrative
Travel & Mileage: This account covers the cost of reimbursement to staff for use of personal vehicles on City business. Travel-Seminar Costs: This account covers travel expenses to an outof-state technology conference and a human resources convention for the staff, including mileage, meals and lodging. Dues & Subscriptions: This account includes the cost of subscriptions to publications and memberships in professional organizations. The memberships provide an opportunity to network with other professionals and utilize membership assistance provided by the organizations.
3/19/2012 -- 3:50 PM
78
City of Auburn
ICT
Line Items
Regular Salaries Longevity Bonus PS - General Total Total Total
Proposed 3.19.2012
Last Year
172,199 10,400
Fiscal Year 2013
Dept. Request
213,572 10,400
Manager Request
175,572 10,400
Regular Salaries ICT Manager Geospatial Database Manager Website and Support Technician Network Administrator
Dept. Request $ 67,770 $ 45,900 $ 38,000 $ 61,902 $ 213,572
$ 61,902 $ 175,572
Longevity Bonus Longevity
Dept. Request $ $ -
PS - General Communication Consulting (Central Maine Communication / Oxford Networks) Domain Name Registry Network Consulting (Downeast Networks)
Line Item Narrative
Manager Request 3,000 400 7,000 10,400
3,000 $ 400 $ 7,000 $ 10,400 $
Salaries: One additional position is being requested (Website and Support Technician) to administer and manage content of the website. This position will also assist ICT in daily help desk support requests. Longevity Bonus: Longevity bonuses are awarded to non-union employees who have reached the 7, 15 and 25 years of service milestones. Upon these anniversary dates, employees are awarded $300, $400 and $500 respectively. One Asset Technology employee is eligible for the 15 years of service bonus. PS General: This account is used when there is a need to augment City staff, on a short-term, project-specific basis. It pays for outside consultants on a time and materials basis to ensure our phone system and network remain active and
3/19/2012 -- 3:50 PM
79
City of Auburn
ICT
Line Items
Other Sup - Operating Other Sup - Computer Hardware Repairs - Equipment Total Total Total
Proposed 3.19.2012
Last Year
8,400 12,000 3,000
Fiscal Year 2013
Dept. Request
3,000 15,000 5,000
Manager Request
3,000 15,000 5,000
Other Sup - Operating Toner, Ink, Accessory Computer Needs
Dept. Request $ $ 3,000 3,000
Estimated Detail of Other Sup - Computer Hardware Longevity Bonus
Other Sup - Computer Hardware PC Replacements
Dept. Request $ $ 15,000 15,000
Repairs - Equipment Equipment Repair

Line Item Narrative
Dept. Request $ $ 5,000 5,000
Other Supplies - Operating: This account funds the cost of computer supplies (blank CDs, DVDs) and printer supplies (ink, toner) for ICT Department. Small computer peripherals (mice, keyboards) are also purchased through this account. Other Supplies - Computer Hardware: This account funds acquisition and replacement of computers, printers, and other information technology equipment for all departments. Equipment Repair: This account funds repairs to printers, computers and network devices. Printers are typically repaired by vendors such as IKON or Spillers, and the balance of this account is applied to our in-house repairs.
Line Items
Last Year
Dept. Request
Manager Request
3/19/2012 -- 3:50 PM
80
City of Auburn
ICT
Training & Tuition Travel-Mileage Travel-Seminar Costs Total Total Total 600 350 2,269
Proposed 3.19.2012
Fiscal Year 2013
2,500 350 2,720
2,500 350 2,720
Training & Tuition SQL Server Training ESRI Silverlight
Dept. Request $ $ $ 1,500 1,000 2,500
Manager Request $ $ $ 1,500 1,000 2,500
Travel-Mileage Reimbursement For Personal Vehicles
Dept. Request $ $
350 $ 350 $
Travel-Seminar Costs EnerGov NEARC MMA MEGUG
Dept. Request $ $ $ $ $ 1,200 1,250 130 140 2,720
Manager Request $ $ $ $ $ 1,200 1,250 130 140 2,720
Line Item Narrative
Training & Tuition: The City has new staff, new software, and new software updates that we will need outside instruction. These classes provide assurance that we are making the most of our investment. This training also includes our project of creating mirror servers with Lewiston and vice versa for backups. Travel Mileage: This account reimburses department personnel when they use personal vehicles for job related activities when municipal vehicles are not available. Travel, Seminar Costs: This account funds travel, lodging, and entrance fees for staff to attend industry conferences, which helps them maintain their proficiency. This year, staff will be attending the NorthEast ARC user conference (NEARC) in Sarasota Springs, NY, and traveling to Atlanta for enerGov training.
Last Year
Total 9,175
Line Items
Computer Software
Dept. Request
16,275
Manager Request
16,275
3/19/2012 -- 3:50 PM
81
City of Auburn
ICT
Software Licensing Total 142,665
Proposed 3.19.2012
Fiscal Year 2013
160,315
160,315
Estimated Detail of Computer Software Actual expenses may vary according to changing circumstances
Computer Software MUNIS seats Windows 7 seats Siemens Upgrade Terminal Services
Copies
Dept. Request $ $ $ $ $ 5,775 4,500 1,000 5,000 16,275
Manager Request $ $ $ $ $ 5,775 4,500 1,000 5,000 16,275
unlimited
Estimated Detail of Software Licensing Actual expenses may vary according to changing circumstances
Software Licensing Auto Desk Subscription CopLogic EnerGov (Permitting, Planning and Licensing) ESRI (GIS Software) Gba (Asset Management) Gba (Licenses) IMC (Public Saftey for Fire and Police) MUNIS (Financials, Purchasing, Budgeting) Patriot (Computer-Aided Mass Appraisal) Cardinal ( Ticketing Software) Website Hosting
Dept. Request
Manager Request
$ 220 $ 220 $ 5,995 $ 5,995 $ 23,000 $ 23,000 $ 18,000 $ 18,000 $ 11,500 $ 11,500 $ 4,000 $ 4,000 $ 19,800 $ 19,800 $ 55,000 $ 55,000 $ 15,000 $ 15,000 $ 6,000 $ 6,000 $ 1,800 $ 1,800 $ 160,315 $ 160,315
Line Item Narrative
Computer Software: This account includes the costs of new software or software updates. Increasing our MUNIS license seats will allow more staff to work in MUNIS concurrently. VMWare is the software application that we are using to virtualize our servers. This will allow us to complete this project. Software Licensing: This account funds annual licensing fees associated with our major applications. This year reflects the Energov software coming online , and increases in MUNIS , Autodesk Subscription contract and IMC. We have been able to decrease our licensing fees to ESRI by re-evaluating some of our process and distributing some of the fees to outside agencies. We have added the Police Department's Cardinal software which is used to manage ticketing.
3/19/2012 -- 3:50 PM
82
City of Auburn
Intergovernmental
Line Items
All Groups Total
Proposed 3.19.2012
Last Year
$ 1,755,219
Fiscal Year 2013
Dept. Request
1,837,876
Manager Request
1,837,876
Estimated Detail of All Groups Actual expenses may vary according to changing circumstances
All Intergovernmental Groups Aub-Lew Airport EMA LA Arts LAEGC Lew-Aub 911 Lew-Aub Transit Tax Sharing (See Following Page For Breakdown)
Last Year
Dept. Request
Manager Request
$ $ $ $ $ $ $
106,750 2,903 20,160 160,687 968,347 207,779 288,593
$ 110,000 $ 110,000 $ $ $ 20,160 $ 20,160 $ 160,687 $ 160,687 $ 1,033,988 $ 1,033,988 $ 224,041 $ 224,041 $ 289,000 $ 289,000
$ 1,837,876 $ 1,837,876
$ 1,755,219 Line Item Narrative
Intergovernmental: This account is a matter of Council Policy. Councilors and staff alike participate on these boards. LATC: Last year LATC introduced Saturday service and this year's proposal includes continuing that service.
Line Items
Tax Sharing Total
Last Year
288,593
Dept. Request
289,000
Manager Request
289,000
Estimated Detail of Tax Sharing Actual expenses may vary according to changing circumstances
Total Tax Revenue Auburn's Share Lewiston's Share
Tax Sharing $ 19.39 Airport Industrial Park Taxes $ 20,351,800 $ 394,621 Real Estate Value $ 4,470,000 $ 86,673 Personal Property Tax $ 481,295 Airport Excise Taxes Aircraft $ 5,000 3/19/2012 -- 3:50 PM
Valuation
Dept. Request
Manager Request
$ 312,842
$ 168,453
$ 168,453
$ 168,453
83
City of Auburn
Intergovernmental
$ $ $ 40,500 45,500 15,925 $ Vehicle Retained by A-L Airport Railroad St. Lawerent & Atlantic 35% 18,200 $ 11,375 $
Proposed 3.19.2012
Fiscal Year 2013
11,375
11,375
$ 1,089,900
$ $
21,035 21,035
17,354
3,681
3,681
3,681
Spin-off Area
17,910,000
$ 345,663 $ 345,663 Totals $ 893,493
$ 285,172 $ 633,567 71% $ 158,362
$ 60,491 $ 244,000 27%
60,491
60,491
Monty Hydro Income from Lewiston Expenses Due to Lewiston Total Due Lewiston
Line Item Narrative
$ 45,000 $ 289,000
$ 45,000 $ 289,000
$ 45,000 $ 289,000
Airport Industrial Park Formula: Auburn retains 30%, and shares remainder 50/50 with Lewiston. Airport Excise Formula: Auburn retains 40%, Airport retains 35%, Lewiston 25%. Railroad Formula: Auburn retains 30%, and shares the remainder in a 75/25 split with Lewiston, which recives the 25%. Spin-off Industrial Area Formula: Auburn retains 82.5%, and Lewiston is given 17%. Monty Hydro: The City of Lewiston shares the Monty Hydro property taxes with Auburn, at 17.5%. The Monty Hydro project is valued at $35,628,050. The City of Lewiston retains $912,078 and Auburn's share is approximately $158,362. In terms of program revenues, the Monty Hydro facility does not generate enough electricity to produce enough revenues to generate a profit. So therefore, the cities of Auburn and Lewiston must share in the expense of maintaining the facility. To compensate for this operating loss, Auburn returnd $41,070 to the City of Lewiston.
3/19/2012 -- 3:50 PM
84
City of Auburn
Legal
Line Items
PS-Legal Total
Proposed 3.19. 2012

Last Year
84,284
Fiscal Year 2013
Dept. Request
100,000
Manager Request
90,000
Estimated Detail of PS-Legal Actual expenses may vary according to changing circumstances
PS-Legal Legal Services
Dept. Request $ 100,000 $ 100,000
Line Item Narrative
Legal: Legal representation resulting from claims made upon the city is determined by the insurance companies. When the City hires legal representation, it's largely based upon the type of legal representation required. For example, it may be land use, personnel, board of appeals, real estate, general, etc.
3/19/2012 -- 3:50 PM
85
City of Auburn
Library
Line Items
Public Library Total
Proposed 3.19.2012
Last Year
929,407
Fiscal Year 2013
Dept. Request
978,292
Manager Request
973,292
Estimated Detail of All Accounts Actual expenses may vary according to changing circumstances
Change
(FY13-FY12)
Public Library Revenues City of Auburn Donations Endowment Income Investment Earnings Other Expenses Automation Expense Commodities Financial Insurance Library Materials Maintenance Miscellaneous Personnel Personnel Development Programs Utilities
FY11
FY12
FY13
Dept. Request
Manager Request
$ 919,407 $ 59,295 $ 55,212 $ 14,614 $ 81,974

$ 1,130,502
$ 929,407 $ 49,200 $ 43,059 $ 17,870 $ 79,790

$ 1,109,326
$ $ $ $ $
$
978,292 63,900 43,059 18,100 82,289

1,141,301
$ $ $ $ $
$
48,885 $ 978,292 $ 973,292 14,700 230 2,499

31,975
$ $ $ $ $ $ $ $ $ $ $
5,800 31,310 16,764 12,326 77,411 71,404 831,685 1,200 7,807 74,795
$ 7,000 $ 26,950 $ 19,400 $ 10,022 $ 90,099 $ 78,468 $ 500 $ 799,474 $ 2,400 $ 10,813 $ 64,200
$ 1,109,326
$ $ $ $ $ $ $ $ $ $ $
$
7,000 28,700 22,400 10,324 92,622 84,460 850 814,020 2,000 11,525 67,400
1,141,301
$ $ $ $ $ $ $ $ $ $ $
$
1,750 3,000 302 2,523 5,992 350 14,546 (400) 712 3,200
31,975
$ 1,130,502
$ 978,292
Line Item Narrative
$ 973,292
Library: See Above.
3/19/2012 -- 3:50 PM
86
City of Auburn
Mayor & Council
Line Items
Regular Salaries PS - General Office Supplies Total Total Total
Proposed 3.19.2012
Last Year
16,600 28,000 250
Fiscal Year 2013
Dept. Request
16,600 34,000 500
Manager Request
16,600 34,000 500
Regular Salaries
Mayor City Councilors Mayor Wards 1-5
Dept. Request $ $ $ 4,000 12,600 16,600
Manager Request $ $ $ 4,000 12,600 16,600
PS - General
Community Event Registation (LAEGC, Chamber, ABA) Annual City Audit Community/Employee Recognition Council Dinners, Chamber Breakfasts, Water, etc.
Dept. Request $ $ $ $ $ 2,000 25,000 3,500 3,500 34,000
Manager Request $ $ $ $ $ 2,000 25,000 3,500 3,500 34,000
Office Supplies
General Office Supplies
Line Item Narrative
Dept. Request $ $
500 $ 500 $
Regular Salaries: Established by Charter. Purchases Services General: This account includes the cost of the annual audit and for the Mayor and Council to attend community events, give community and employee recognition, send flowers, cards, and certificates, etc. Office Supplies: This account is used to charge items to such as paper, printer cartridges, etc.
Last Year
Total 100
Line Items
Travel-Mileage
Dept. Request
200
Manager Request
200
3/19/2012 -- 3:50 PM
87
City of Auburn
Mayor & Council
Dues & Subscriptions Joint Services Total Total 48,390 -
Proposed 3.19.2012
Fiscal Year 2013
48,390 -
48,390 -
Travel-Mileage Mileage Reimbursement for Mayor and Councilors
Dept. Request $ $
200 $ 200 $
Dues & Subscriptions AVCOG L/A Chamber of Commerce Maine Development Foundation Maine Municipal Association Maine Real Estate Development Association Maine Service Centers National League of Cities
Dept. Request $ $ $ $ $ $ $ $
Manager Request 25,000 1,200 350 21,840 48,390
25,000 $ 1,200 $ 350 $ 21,840 $ $ $ $ 48,390 $
Estimated Detail of Joint Services Actual expenses may vary according to changing circumstances
Joint Services Public Safety Deparment Task Force

Line Item Narrative
Dept. Request $ $ -
Travel & Mileage: This account is used for mileage reimbursement. Dues & Subscriptions: These organizations are support services to our City, whether it be transportation, business, lobbying, resources, training, or representation. Joint Services: This account was used to fund the Public Safety Department Task Force Study.
3/19/2012 -- 3:50 PM
88
City of Auburn
Parks & Recreation
Line Items
Regular Salaries Sal-Parks Part-Time Total Total
Proposed 3.19.2012
Last Year
395,023 383,197
Fiscal Year 2013
Dept. Request
406,197 55,200
Manager Request
383,197 45,000
Regular Salaries Parks & Recreation Director Administrative Assistant Building Maintenance Technician Parks Maintenance Workers Parks Superintendent Recreation Program Leader Recreation Specialist
Staff
Arena
Recreation
Dept. Request $ 61,520 $ 40,790 $ 38,192 $ 152,329 $ 44,185 $ 31,842 $ 37,339 $ 406,197
Manager Request $ 61,520 $ 40,790 $ 38,192 $ 129,329 $ 44,185 $ 31,842 $ 37,339 $ 383,197
1 1 1 6 1 1 1 12
$ $
9,228 2,040
11,268
$ 52,292 $ 38,750 $ 38,192 $ 152,329 $ 44,185 $ 31,842 $ 37,339 $ 394,929
Estimated Detail of Sal-Parks Part-Time Actual expenses may vary according to changing circumstances
Sal-Parks Part-Time Part-Time Staff
Rate of Pay
Weeks
Hours
Staff
Dept. Request $ $ $ $ 32,000 4,000 19,200 55,200
Manager Request
$ $ $
10.00 10.00 10.00
20 10 12
40 20 40
4 2 4
45,000
Line Item Narrative
Wages: This line item reflects the salaries of all full-time staff, with an accounting for work performed in both the recreation division and the Ingersoll Arena for the purpose of cost allocation. Part-Time Wages: This account includes seasonal staffing in the spring, summer, and fall, for the additional parks responsibilites which include mowing medians, maintainting city gateways, cemeterties, traffic islands, flower bed
Line Items
Sal-Rec Part-Time Longevity Bonus Total Total
Last Year
4,000 500
Dept. Request
4,000 -
Manager Request
4,000 -
3/19/2012 -- 3:50 PM
89
City of Auburn
Parks & Recreation
Proposed 3.19.2012
Fiscal Year 2013
Estimated Detail of Sal-Rec Part-Time Actual expenses may vary according to changing circumstances
Sal-Rec Part-Time Recreation Programmer(s)
Rate of Pay
Weeks
Hours
Staff
Dept. Request $ $ 4,000 4,000
10.00
400
varies
Dept. Request $ $ -
Line Item Narrative
Salaries-Recreation Part Time: This account pays for part-time staff who are hired to supervise the building during program operation or other building usage. Longevity: The longevity bonus is paid to non-union members at their 7 ($300), 15 ($400), and 25 ($500) year anniversaries. No bonuses are due for FY 2013.
Line Items
Uniform Allowance OT - Regular Total Total
Last Year
2,800 8,020
Dept. Request
2,800 7,780
Manager Request
2,800 7,780
Uniform Allowance Work Related Clothing Allowance
Staff
Cost
Dept. Request $ $ 2,800 2,800
350
Estimated Detail of OT - Regular Actual expenses may vary according to changing circumstances
3/19/2012 -- 3:50 PM
90
City of Auburn
Parks & Recreation
OT - Regular Cemeteries/County Jail Program Supervision Elections Miscellaneous Plowing Note: There are 4,974 hours of Special Events volunteer work the City receives from the County Prisoner program, Catholic Charities of Maine, and the City's Workfare program.
Line Item Narrative
OT Hours Avg O/T Rate / HR
Proposed 3.19.2012
Dept. Request $ $ $ $ $ $ Manager Request 1,920 300 1,200 4,000 360 7,780
Fiscal Year 2013
96 15 60 200 18 389
$ $ $ $ $
20.00 20.00 20.00 20.00 20.00
1,920 $ 300 $ 1,200 $ 4,000 $ 360 $ 7,780 $
Uniform Allowance: This account includes the cost of work-related clothing such as shirts, pants, work shoes, gloves, etc. Overtime - Regular: This account is used for plowing snow in emergency parking areas, downtown sidewalks, the fire and police stations, the community center, public outdoor skating rinks, Auburn Hall, the library and the Mechanic's Row parking garage. It also includes weekend trash removal, setting up and taking down voting booths for elections,(when required) cemetery maintenance, city special events and scheduled alternative sentencing at the Hasty Community Center.
Line Items
PS - General PS - Testing Total Total
Last Year
9,560 2,148
Dept. Request
240 1,176
Manager Request
240 1,176
PS - General Dumping Permits - 6 @ $15.00 ea. Hazardous Chemicals/Reg. Inventory Fees Maine DEP Tank Registration Fees
90 $ 150 $ $ 240 $
PS - Testing Hearing Tests Fit Tests Physical Exams 3/19/2012 -- 3:50 PM
Personnel
Test Cost
Dept. Request $ $ $
Manager Request 288 288 600 91
8 8 3
$ $ $
36.00 36.00 200.00
288 $ 288 $ 600 $
City of Auburn
Parks & Recreation
$
Proposed 3.19.2012
1,176 $ 1,176
Fiscal Year 2013
Line Item Narrative
PS - General: This account includes dumping permits, hazardous chemical fees and in-ground thank fees (which are $100.00 every 3 years. Paid 1/2012) There is no tank fee due in FY 2013. PS - Testing: This account includes the cost of physical exams, drug and hearing tests for new full-time and seasonal employees. It also includes Hep B vaccines andrespirator fit testing, in addition to the annual hearing tests for all existing parks staff.
Line Items
Office Supplies Other Sup-Janitorial Total Total
Last Year
1,500 2,600
Dept. Request
2,600 2,600
Manager Request
2,600 2,600
Dept. Request $ $
2,600 $ 2,600 $
Estimated Detail of Other Sup-Janitorial Actual expenses may vary according to changing circumstances
Other Sup-Janitorial Bathroom spray Brown hand towels Cleaning Fluids for Bathrooms Floor cleaner Hand soap Misc. items Mops Paper towels Toilet tissue Trash bags
Line Item Narrative
Dept. Request $ $ $ $ $ $ $ $ $ $ $ 100 200 350 300 200 150 200 150 450 500 2,600
Manager Request $ $ $ $ $ $ $ $ $ $ $ 100 200 350 300 200 150 200 150 450 500 2,600
Office Supplies: This account includes the cost of general office supplies pens, pencils, staples, paper clips, envelopes, laminating supplies, binders, folders, etc. This does not include paper, which is purchased from program accounts. The
City of Auburn
Parks & Recreation
Proposed 3.19.2012
Fiscal Year 2013
g pp p p p p g increase in this line is to account for printer cartridges and ink for 3 machines. Printer cartridges were formally purchased through the ICT budget. Other Supplies - Janitorial: See above. (This is a general listing of items that are purchased annually, as needed, from
Last Year
Total Total 6,500 300
Line Items
Other Sup - Maintenance Other Sup-Traffic Safety
Dept. Request
4,100 600
Manager Request
4,100 600
Other Sup - Maintenance FL Washer Battery Hand Tools (Shovels, Rakes, Brooms, Pruners) Hose Ice Melt Light Bulbs Mower Blades Paint Power Broom Brushes & Belts Trash Barrels
Dept. Request $ $ $ $ $ $ $ $ $ $ 175 900 125 650 100 710 400 740 300 4,100
Manager Request $ $ $ $ $ $ $ $ $ $ 175 900 125 650 100 710 400 740 300 4,100
Estimated Detail of Other Sup-Traffic Safety Actual expenses may vary according to changing circumstances
Other Sup-Traffic Safety Traffic Safety Devices
Dept. Request $ $
600 $ 600 $
Line Item Narrative
Other Supplies - Maintenance: This account includes the cost of maintenance supplies for buildings and parks including the community center, parks garage and pond building. Other Supplies - Traffic Safety: This account includes the cost of traffic safety supplies such as reflective vests, cones, barriers, and signs. We purchase these items jointly with public works. The parks staff is often working beside the road and must wear protective equipment. Items will be purchased based on wear and tear replacement, to replenish depleted stock, or for larger or smaller sizes, as needed.
Line Items
Last Year
Dept. Request
Manager Request
3/19/2012 -- 3:50 PM
93
City of Auburn
Parks & Recreation
Total Total Total Other Sup-Safety Equipment Other Sup-Small Tools MV Sup-Tires/Tube/Chain 600 3,739 1,500
Proposed 3.19.2012
Fiscal Year 2013
600 3,275 1,500
600 2,075 1,500
Estimated Detail of Other Sup-Safety Equipment Actual expenses may vary according to changing circumstances
Other Sup-Safety Equipment Personal Protective Equipment
Dept. Request $ $
600 $ 600 $
Estimated Detail of Other Sup-Small Tools Actual expenses may vary according to changing circumstances
Other Sup-Small Tools Pruning Saw Grass Trimmers Air Compressor Reciprocating Saw Skill Saw
Quantity
Cost
Dept. Request $ $ $ $ $ $ 300 1,500 1,200 125 150 3,275
Manager Request $ $ $ $ $ $ 300 1,500 125 150 2,075
1 6 1 1 1
$ $ $ $ $
300 250 1,200 125 150
Estimated Detail of MV Sup-Tires/Tube/Chain Actual expenses may vary according to changing circumstances
MV Sup-Tires/Tube/Chain Department Vehicles
Quantity
Cost
Dept. Request $ $
12
125.00
1,500 $ 1,500 $
Line Item Narrative
Other Supplies - Safety Equipment: This account includes the cost of personal safety equipment such as safety glasses, earplugs, eye wash, ear mufflers, first aid kits, etc. These items are purchased to replenish those items that have expired, worn out or are out of stock, or for additional items that are needed. Other Supplies - Small Tools: This account includes the purchase of small tools whose costs does not exceed $3,500 and whose life span are not anticipated to last more than 3 years. Motor Vehicle, Tires, Tubes, Chains: This account includes the cost of tires, tubes & chains for department vehicles.
Line Items
Last Year
Dept. Request
Manager Request 94
3/19/2012 -- 3:50 PM
City of Auburn
Parks & Recreation
Total Total MV Sup-Gas & Oil MV Sup-Other 16,540 -
Proposed 3.19.2012
Fiscal Year 2013
18,500 1,100
18,500 1,100
Estimated Detail of MV Sup-Gas & Oil Actual expenses may vary according to changing circumstances
MV Sup-Gas & Oil Gasoline Oil, Transmission Fluid, Grease
Gallons
Price
Dept. Request $ $ $
5,600
2.90
18,200 $ 300 $ 18,500 $
Estimated Detail of MV Sup-Other Actual expenses may vary according to changing circumstances
MV Sup-Other Plow Blades Wiper Blades, Batteries, Spark Plugs
Dept. Request $ $ $
$ 1,100 $ 1,100 $
Line Item Narrative
Motor Vehicle Supplies Gas & Oil: This account includes the cost of gas and oil for all Department vehicles. Motor Vehicle Supplies: This account includes the cost of vehicle supplies such as wiper blades, batteries, spark plugs, etc., as needed, based on wear and tear and regularly scheduled maintenance.
Line Items
Utilities - Water/Sewer Comm - Telephone Total Total
Last Year
5,380 960
Dept. Request
10,301 840
Manager Request
10,301 840
Estimated Detail of Utilities - Water/Sewer Actual expenses may vary according to changing circumstances Percent Increase Percent Increase
Utilities - Water/Sewer Beach (Fair Street 2-Quarters) Festival Plaza 3/19/2012 -- 3:50 PM
Water
Sewer
Dept. Request $ $ 5,802
Manager Request $ $ 5,802 95
0% $ $ 5,802.00 $ $ $ $ $ $
0% -
City of Auburn
Parks & Recreation
$ $ $ $ $ $ Hasty Community Center Oak Hill Cemetery Parks Garage Pond Building $ 567.14 $ 225.00 $ 1,173.00 $ 132.00 $ 1,402.00 562.00 220.00 $ $ $ 140.00 56.00 22.00 $ $ $ $ $
Proposed 3.19.2012
2,109 $ 225 $ 1,791 $ 374 $ 10,301 $ 2,109 225 1,791 374 10,301
Fiscal Year 2013
Cost / Month
Comm - Telephone Cellular Phone Long Distance Land Line
Quantity
Dept. Request $ $ $
60.00
720 $ 120 $ 840 $
Line Item Narrative
Utilities Water & Sewer: This accounts includes Hasty Community Center, pond building, Auburn Municipal Beach, Oak Hill Cemetery, Festival Plaza and parks garage. Communication Telephone: This account includes the Hasty Community Center and the parks garage. It includes long distance & cell phones.
Line Items
Utilities - Electricity Utilities - Heating Fuel Total Total
Last Year
15,410 54,552
Dept. Request
14,676 60,420
Manager Request
14,676 60,420
Estimated Detail of Utilities - Electricity Actual expenses may vary according to changing circumstances Percent Increase
Constellation
Utilities - Electricity Fair Street Beach Festival Plaza (41,000 KWH) Fish Hatchery (Tot Lot) Hasty Community Center Parks Garage Pond Building
CMP
Increase
Dept. Request $ $ $ $ $ $ $ 31 4,715 173 6,450 2,781 526 14,676
Manager Request $ $ $ $ $ $ $ 31 4,715 173 6,450 2,781 526 14,676
0%
$ $ $ $ $ $ $
20 3,400 115 4,150 1,790 500 9,975
$ $ $ $ $ $ $
11 1,315 58 2,300 991 26 4,701
$ $ $ $ $ $ $
Estimated Detail of Utilities - Heating Fuel
3/19/2012 -- 3:50 PM
96
City of Auburn
Parks & Recreation
Proposed 3.19.2012
Fiscal Year 2013
Actual expenses may vary according to changing circumstances
Utilities - Heating Fuel Diesel for Equipment Hasty Community Center Pond Building #2 Propane-Garage Heat Propane - Hasty Kitchen Propane - Emergency Tanks (4)
Quanity
Cost / Unit
Manager Request 1,380 51,200 4,690 2,520 210 420 60,420
400 16,000 1,400 1,200 100 200
$ $ $ $ $ $
3.45 3.20 3.35 2.10 2.10 2.10
1,380 $ 51,200 $ 4,690 $ 2,520 $ 210 $ 420 $ 60,420 $
Line Item Narrative
Utilities Electricity: This account includes the cost of electricity at the Hasty Community Center, pond building, Camp Exchange clubhouse, Auburn Municipal Beach, Festival Plaza and the parks garage. Utilities - Heating Fuel: This account includes the cost of #2 heating fuel for the Hasty Community Center, pond building, and propane for the parks garage, Hasty kitchen, and emergency generator tanks.
Line Items
Repairs - Buildings Repairs - Vehicles Total Total
Last Year
6,000 6,500
Dept. Request
8,500 6,500
Manager Request
8,500 6,500
Repairs - Buildings Boiler Steam Valve (Hasty) Sun Shade - Gym Windows Door Replacement (4 Gym Doors) Miscellaneous Repairs to Building (see below)
Manager Request 2,000 1,000 2,500 3,000 8,500
2,000 $ 1,000 $ 2,500 $ 3,000 $ 8,500 $
Repairs - Vehicles 1999 Chevy Dump Truck - 1 Ton (Blue) 2000 Ford 15 Passenger Van (Green) 2002 GMC 4 X 2 Stake Body (Red) 3/19/2012 -- 3:50 PM Superior Services at an Affordable Cost
Manager Request $ 6,500
97
City of Auburn
Parks & Recreation
2006 Ford F150 w/7' Straight Plow (Blue) 2008 Ford F350 1 ton 4X4 P-up with 8' V Plow (Blue) 2009 Ford F150 4X2 (Blue) 2012 Ford F350 4X4 Club Cab with plow $
Line Item Narrative
Proposed 3.19.2012
Fiscal Year 2013
6,500
6,500
Repairs - Building: This account includes the cost of replacing four gymnasium doors in the Hasty Community Center, a sun shade in the gym, and repair of the boiler's steam valve. It also includes miscellaneous repairs to buildings, i.e. broken windows, broken doors, vandalism repairs, etc. Vehicle Repairs: This account includes the cost of repairs to the seven (7) vehicles used by the Department .
Line Items
Repairs - Equipment Repairs - Facilities Total Total
Last Year
4,500 17,750
Dept. Request
4,500 17,750
Manager Request
4,500 17,750
Repairs - Equipment 1998 4X4 Massey Ferguson Tractor w/Bucket & Mower 2000 Holder Tractor w/Blower, Mower & Watering Tank 2001 Tennant Vacuum Vehicle 2 Exmark Mowers - 18 hp with 48" Mower Decks 4 Echo Pro Sweepers - 2400 1 Rotary Broom - 60" Attachment 1 John Deere Riding Tractor - 14 hp with 36" Mower Decks 1 Husqvarna Riding Tractor - 20 hp with 42" Mower Deck 1 2006 Cub Cadet Zero Turn Riding Mower 1 2004 Exmark Zero Turn Mower 1 2003 Husqvarna Zero Turn Mower
Manager Request $ 4,500
4,500
4,500
Estimated Detail of Repairs - Facilities Actual expenses may vary according to changing circumstances
Repairs - Facilities Bark Mulch Field Supplies Loam Paint & Grafitti Remover Plants, Fertilizer & Peat Moss 3/19/2012 -- 3:50 PM Superior Services at an Affordable Cost
Dept. Request $ $ $ $ $ 2,600 1,550 1,500 1,100 5,000
Manager Request $ $ $ $ $ 2,600 1,550 1,500 1,100 5,000 98
City of Auburn
Parks & Recreation
Playground Equipment Repair Playground Mulch $ $ $
Proposed 3.19.2012
2,000 $ 4,000 $ 17,750 $ 2,000 4,000 17,750
Fiscal Year 2013
Line Item Narrative
Repairs - Equipment: This account includes the cost of repairs to grounds maintenance and winter snow removal equipment. Repairs - Facilities: This account includes the cost of various repairs and maintenance to facilities such as playground surfaces, playground equipment, park benches and tables, fencing, wood chips, loam, dugouts, marking paint and lime for fields and ball field seed mix.
Last Year
Total Total Total 636 750 440
Line Items
Repairs - Maintenance Contract Training & Tuition Comm - Postage
Dept. Request
636 3,350 450
Manager Request
636 3,350 450
Repairs - Maintenance Contract Central Maine Fire Pros Sprinkler System Parks Garage
Dept. Request $ $ $
146 $ 490 $ 636 $
Training & Tuition New England Parks & Recreation Conference New England Training Institute MRPA Conference Professional Development
Dept. Request $ $ $ $ $ 250 250 250 2,600 3,350
Manager Request $ $ $ $ $ 250 250 250 2,600 3,350
Comm - Postage Postage Stamps

Line Item Narrative
Quantity
Cost
Dept. Request $ $
10
45.00
450 $ 450 $
3/19/2012 -- 3:50 PM
99
City of Auburn
Parks & Recreation
Proposed 3.19.2012
Fiscal Year 2013
Repairs - Maintenance Contracts: This account includes the fire inspection and sprinkler contracts for the Hasty Community Center, parks garage, and pond building. Training and Tuition: This account includes the cost of staff training and the attendance of two recreation division staff at the recreation conferences. Postage: This account includes the cost of ten (10) rolls of .45 cent stamps, used for sending out program statements through Activenet for past due accounts, mailings for programs, and other miscellaneous mail, i.e. mailing employee
Line Items
Travel-Mileage Dues & Subscriptions Total Total
Last Year
200 509
Dept. Request
200 1,200
Manager Request
200 1,200
Travel-Mileage See Below
Dept. Request $ $
200 $ 200 $
Dues & Subscriptions Maine Cemetery Assoc. Maine Recreaton & Park Assoc. National Recreation & Park Assoc. BMI Licensing ASCAP
Dept. Request $ $ $ $ $ $ 25 175 360 320 320 1,200
Manager Request $ $ $ $ $ $ 25 175 360 320 320 1,200
Line Item Narrative
Travel Mileage: This account reimburses employees for use of their personal vehicles. Dues & Subscriptions: This account includes the cost of subscriptions for publications, dues to professional organizations and licensing for concerts and movies in the parks.
3/19/2012 -- 3:50 PM
Superior Services at an Affordable Cost FY13 Municipal Budget Page
100
City of Auburn
Planning
Line Items
Regular Salaries Longevity Bonus Uniform Allowance Total Total Total
Proposed 3.19.2012
Last Year
380,765 900
Fiscal Year 2013
Dept. Request
463,307 600 1,200
Manager Request
431,712 600 1,200
Regular Salaries Administrative Assistant Building / Code Compliance Officer/ Plumbing Inspector City Electrician Planner / Land Use Code Compliance Officer Electrician I Electrician II Information Assistant Land Use/Construction Inspector/Code Compliance Officer Planning Director Sanitarian / Code Compliance Officer
Total Staff
Dept. Request $ 38,814 $ 54,949 $ 60,677 $ 45,900 $ 52,234 $ 29,000 $ 23,970 $ 45,900 $ 57,309 $ 54,554 $ 463,307
Manager Request $ $ $ $ $ $ $ $ $ $ $ 38,814 53,343 59,489 45,900 51,210 23,500 42,972 63,000 53,484 431,712
1 1 1 1 1
1 1 1
Dept. Request $ $
600 $ 600 $
Uniform Allowance Electrical Employees Uniforms Field Inspectors

Line Item Narrative
Staff
Cost
Dept. Request $ $ $
Manager Request 900 300 1,200
3 3
$ $
300.00 100.00
900 $ 300 $ 1,200 $
Wages: These wage amounts are as of June 30, 2012 with a 2% increase projected on existing positions . The substantial increase in wages is for the staff addition fo a entry level electrician for the the Electrical Division and a full time planning position. The electrical position will bring the Division back to previous staffing levels and be responsible for the repair and maintenance of Municipal Roadway Lighting and enable the division to take on street light maintenance (See CIP). Longevity: For the upcoming fiscal year, two employees are due to have a longevity bonus payout. Uniform Allowance: This account funds the day to day non-fire retardent clothing for the Electrical Division such as work pants work shirts work boots and gloves This type of clothing is worn when the employee is not working on
City of Auburn
Planning
Proposed 3.19.2012
Fiscal Year 2013
work pants, work shirts, work boots and gloves. This type of clothing is worn when the employee is not working on energized circuits, otherwise the longevity of the fire retardent clothing would be shortened.
Last Year
Total Total Total 5,155 3,000 1,200
Line Items
OT - Regular PS - General Office Supplies
Dept. Request
8,606 3,000 1,200
Manager Request
6,006 3,000 1,200
Avg O/T Rate Est. Overtime
OT - Regular AFD Electrical Related Electrical Events/ Accidents & Dig Safe Fire Alarm Maintenance Fire Alarm Resets On-Call Stipend Traffic Signal
Hours
Dept. Request $ $ $ $ $ $ $ 852 426 426 426 5,200 1,277 8,606
Manager Request $ $ $ $ $ $ $ 852 426 426 426 2,600 1,277 6,006
20 10 10 10 0 30 80
$ $ $ $ $ $
42.58 42.58 42.58 42.58 42.58
$ $ $ $ $ $ $
852 426 426 426 1,277 3,406
PS - General Contracted Services (see below) Contracted Electrical Services
Dept. Request $ $ $ 1,500 1,500 3,000
Manager Request $ $ $ 1,500 1,500 3,000
Dept. Request $ $ 1,200 1,200
Line Item Narrative
Overtime - Regular: This account funds overtime expenses for the Electrical Division and P&P field Inspectors. Examples of after hour call-outs are traffic signal accidents, fire department call-outs, and damage to municipal infrastructure, major storm events and seasonal municipal events. Purchased Service - General: This account funds third party inspections and plan review for plumbing and electrical.
3/19/2012 -- 3:50 PM
102
City of Auburn
Planning
Proposed 3.19.2012
Fiscal Year 2013
Office Supplies: This account funds basic office supplies such as stationery, pens, file folders, etc. In addition, this account funds the materials and printing costs associated with various projects such as reports and maps to the City Council, Planning Board, Zoning Board of Appeals and internal and external memos and correspondence.
Last Year
Line Items
Other Sup - Operating Other Sup - Safety Equipment
Dept. Request
2,500 2,690
Manager Request
2,500 1,790
Other Sup - Operating
Dept. Request $ $ 2,500 2,500
Other Sup - Safety Equipment High Voltage Tester FR coveralls FR jeans FR work shirts Hi Volt gloves
Line Item Narrative
Quantity
Cost
Dept. Request $ $ $ $ $ $ 1,800 210 280 200 200 2,690
Manager Request $ $ $ $ $ $ 900 210 280 200 200 1,790
2 2 4 4 2
$ $ $ $ $
900 105 70 50 100
Other Supplies - Operating: This account funds items needed to conduct code and plan reviews as well as the purchase of other equipment, and printing the 3-ply inspection reports that are used by the City's Building, Plumbing, Electrical, and Code Inspectors. Other Sup - Safety Equipment: This account funds both Federal and State OSHA requirements mandated for all employees as well as NFPA 70E standards for electrical workers. Examples of the equipment purchased include hard hats, PPE for electricians, safety glasses, ear protection devices and reflector vests for safety equipment, electric footwear and hard hats, face shields, FR clothing, rescue fall equipment.
Line Items
Last Year
3,308
Dept. Request
4,936
Manager Request
4,936
3/19/2012 -- 3:50 PM
103
City of Auburn
Planning
Comm - Telephone Total 4,398
Proposed 3.19.2012
Fiscal Year 2013
4,710
4,710
MV Sup - Tires/Tube/Chain Vehicle Repair
Dept. Request $ $ -
Gallons FY11 Gallons FY12
MV Sup - Gas & Oil Gasoline, Oil, Filters, etc. Diesel
Price
Dept. Request $ $ $
1280 225
900 225
$ $
3.25 3.45
4,160 $ 776 $ 4,936 $
Comm - Telephone Aircards Cellular Phones Maintenance Contract Motorola Electrical Division Pagers
Line Item Narrative
Quantity
Per Month
Dept. Request $ $ $ $ $ 2,400 2,310 4,710
Manager Request $ $ $ $ $ 2,400 2,310 4,710
4 5 0 0
$ $ $ $
50.00 38.50 12.50 18.00
MV Sup-Tires/Tube/Chain: This account funds the cost of tire replacement and other supplies for the vehicles used by the staff in the inspection division. MV Sup-Gas & Oil: This account funds the cost of gas, replacement filters and other maintenance items for the vehicles used by the staff in the inspection division. Permits and inspections have been down this year, reducing miles traveled. It is anticipated that we will reduce fuel consumption with MobileGov implementation and inspectors ablility to enter inspection data without returning to the office as often. Communication--Telephone: This account funds cell phones for the staff so they can be reached while in the field and be responsive to citizens. The increase in this account is due to the addition of aircards for MobileGov use in the field.
Line Items
Utilities - Electricity Repairs - Vehicles Total Total
Last Year
299,587 2,455
Dept. Request
299,587 2,455
Manager Request
299,587 2,455
3/19/2012 -- 3:50 PM
104
City of Auburn
Planning
Proposed 3.19.2012
Fiscal Year 2013
Utilities - Electricity City Owned Street Lights Electrical Division Building (Electric Heat) Goff Hill Radio Site Leased Street Lights Traffic Signal Equipment
Dept. Request
Manager Request
$ 32,568 $ 32,568 $ 9,400 $ 9,400 $ 1,742 $ 1,742 $ 244,056 $ 244,056 $ 11,821 $ 11,821 $ 299,587 $ 299,587
Preventive Maint. Annual Testing
Repairs - Vehicles Bucket Truck Electrical Division Electrical Service Van Electrical Division Ford Focus Code Enforcement / Inspections Former Police Cruiser Code Enforcement / Inspections Inspection / Service Pick-up Truck - City Electrician Miscellaneous: Tires, car washes, wiper blades, etc.
Dept. Request $ $ $ $ $ $ $ 1,075 70 170 70 70 1,000 2,455
Manager Request $ $ $ $ $ $ $ 1,075 70 170 70 70 1,000 2,455
$ $ $ $ $ $
75 70 170 70 70 1,000
1,000
Line Item Narrative
Utilities: This account funds electrical utility costs covered by this department. This account funds the Electrical Div., Goff Hill radio site, leased CMP roadway lighting and traffic signal equipment . Decrease is due to the reduction in inventory of leased street lights, transfer of leased street lights to city owned metered equipment and purchasing of a five year energy contract from Maine Power Options. Vehicle Repairs: This account funds the maintenance of 5 vehicles used by the staff in the performance of their duties. The increase is for the cost of OSHA inspection for the Elec. Div. aerial truck and due to a prior FY line item that was removed from the P & P budget. MV Supplies (tires, tubes & chains) account was combined within this account.
Line Items
Repairs - Equipment Total
Last Year
1,500
Dept. Request
3,500
Manager Request
3,500
Annual Charge
Repairs - Equipment
Customers
Revenues
Dept. Request
Manager Request
3/19/2012 -- 3:50 PM
105
City of Auburn
Planning
Municipal Fire Alarm System Other Miscellaneous Municipal Fire Alarm Program Revenues Group 1 Subscribers Mechanical Box Group 2 Subscribers Electronic Box Group 3 Subscribers Municipal Group 4 Subscribers School $ $ $
Proposed 3.19.2012
2,800 $ 700 $ 3,500 $ 2,800 700 3,500
Fiscal Year 2013
43 23 8 7
$ $ $ $
425 400 -
$ $ $ $ $
18,275 9,200 27,475
Line Item Narrative
Repairs Equipment: The Municipal Fire Alarm system is a 28 mile network looped-system of copper wire throughout the City serving fire alarm transmitters. The program is being evaluated to determine if we should expand the infrastructure to increase earnings. The program is generating approximately $28,000 per year, and in addition is proving approximately $3,200 and $2,800 of fire alarm service to the City and School respectively. Put another way, had this service not exist, the City and School would need to purchase this service. This account also funds the electrical materials for seasonal expenses incurred for holiday lighting, municipal events and the Balloon Festival.
Line Items
Repairs - Street Lights Repairs - Traffic Signal Maint Total Total
Last Year
2,500 12,695
Dept. Request
3,000 9,000
Manager Request
3,000 9,000
Estimated Detail of Repairs - Street Lights Actual expenses may vary according to changing circumstances
Repairs - Street Lights Municipally Owned Lighting Equipment
Dept. Request $ $
3,000 $ 3,000 $
Estimated Detail of Repairs - Traffic Signal Maint Actual expenses may vary according to changing circumstances
Repairs - Traffic Signal Maint Parts and Replacement
Dept. Request $ $
9,000 $ 9,000 $
Line Item Narrative
Repairs Street Lights: This account is for the installation and maintenance of municipally owned lighting equipment.
City of Auburn
Planning
Proposed 3.19.2012
Fiscal Year 2013
p g p y g g q p The city maintains in excess of 300 poles and fixtures including Kittyhawk Industrial park lighting, and downtown area lighting. The increase is to cover the cost of damages not covered by insurance claims. Additional fixtures will be added to the municiple infrastructure this FY at the Auburn River Walk project and the Colonial Ridge housing development. Additional fixtures ( Union street Bypass) have been added to our inventory for FY 12/13. Repairs Traffic Signals: This account funds the maintenance of the municipal traffic signal system. Repairs are unpredictable due to storms, traffic accidents and road damage. Maintenance is required to maintain minimum MDOT standards.
Last Year
Line Items
Training & Tuition Advertising
Dept. Request
3,000 2,000
Manager Request
3,000 2,000
Training & Tuition See Below.
Dept. Request $ $
3,000 $ 3,000 $
Advertising Public Notice Hearings

Line Item Narrative
Dept. Request $ $
2,000 $ 2,000 $
Training & Tuition: This account includes the cost of tuition and fees for professional development and required continued education for State certified Code Enforcement Officers. It funds the registration fees for required safety courses, conferences, and seminars for Department staff so that they can maintain mandatory State certifications and are knowledgeable in their fields. On average each of the Citys certified Code Enforcement Officers attends approximately 8 to 10 training seminars per year. The training sessions are in the areas of legal issues, 80K actions, building standards, shoreland zoning and plumbing standards (internal & external) to name a few. Training includes (with fees): 3 electricians keeping master electrician licenses updated, training for traffic equipment, New England Building Officials and Inspectors Association, American Planning Association conference, State Planning Office meetings and seminars, and Northern New England Chapter of American Planning Association meetings. Advertising: This account funds the cost of publishing public notices as required by law.
3/19/2012 -- 3:50 PM
107
City of Auburn
Planning
Line Items
Travel-Mileage Travel-Seminar Costs Dues & Subscriptions Total Total Total
Proposed 3.19.2012
Last Year
400 1,200 900
Fiscal Year 2013
Dept. Request
500 1,200 900
Manager Request
500 1,200 900
Travel-Mileage Personal Use of Vehicles
Dept. Request $ $
500 $ 500 $
Travel-Seminar Costs Registration Fees
Dept. Request $ $
1,200 $ 1,200 $
Dues & Subscriptions Professional Subscriptions

Line Item Narrative
Dept. Request $ $
900 $ 900 $
Travel & Mileage: This account reimburses employees for use of their personal vehicles for job related activities. Additionally, this account covers the costs of the back-up plumbing inspector when he/she is needed to cover inspections. Travel & Seminar Costs: This account funds the cost for staff to attend local and regional training seminars. The increase is to allow staff to attend the Energov User conference to identify funtions and efficiencies that other users have attained. Dues & Subscriptions: This account funds the costs of dues for professional affiliations for the planning and inspection staff, and the purchase of code materials and state licenses. This request also includes membership to the Planning Advisory Service which is a research resource regarding land use issues and laws.
3/19/2012 -- 3:50 PM
108
City of Auburn
Police
Line Items
Regular Salaries Total
Proposed 3.19.2012
Last Year
2,784,499
Fiscal Year 2013
Dept. Request
2,858,322
Manager Request
2,864,224
Organizational Structure Administration Support Services Patrol Patrol A Squad Patrol B Squad Patrol C Squad Patrol D Squad
Line Item Narrative
Sworn
Civilian
Total Staff
Dept. Request $ 261,853 $ 944,343 $ 425,415 $ 423,014 $ 386,973 $ 416,723 $ 2,858,322
Manager Request $ 261,853 $ 950,246 $ $ 425,415 $ 423,014 $ 386,973 $ 416,723 $ 2,864,224
2 15 8 9 8 9 51
2 5
4 20 34
58
Regular Salaries: The Department is organized into four divisions including: Administration, Support Services, Patrol, and Criminal Investigations. Of the funded positions, two officers were awarded under the COPS Hiring Recovery Program, one Crime Analyst is being funded through the State of Maine Byrne-Justice Assistance Grant and the department assigns an officer to the Maine Drug Enforcement Agency Regional Task Force Program.
Last Year
Total Total Total 7,800 111,270
Line Items
Lateral Transfer-APD Extra Pay-On Call Holiday Pay
Dept. Request
10,400 114,109
Manager Request
10,400 115,190
Estimated Detail of Lateral Transfer-APD Actual expenses may vary according to changing circumstances
Lateral Transfer-APD 1st Year 2nd Year 3rd Year 4th Year 5th Year
Cost
Dept. Request $ $ $ $ $ $ -
Manager Request $ $ $ $ $ $ -
$ 30,000 $ 24,000 $ 18,000 $ 12,000 $ 6,000
Estimated Detail of Extra Pay-On Call Actual expenses may vary according to changing circumstances
3/19/2012 -- 3:50 PM
109
City of Auburn
Police
Extra Pay-On Call Detective 24-hour Availability
Weekly Rate
Proposed 3.19.2012
Dept. Request $ $ 10,400 10,400 Manager Request $ $ 10,400 10,400
Fiscal Year 2013
200.00
Estimated Detail of Holiday Pay Actual expenses may vary according to changing circumstances
Holiday Pay Police Staff

Line Item Narrative
Days
Staff
Dept. Request $ 114,109 $ 114,109
501
49
Lateral Trasnsfer: This account funds the required reimbursment costs for hiring a certified officer from another agency within five years of graduating from the Maine Criminal Justice Academy. The Academy consists of 18 weeks and an 11 week Field Training Program is required prior to an officer filling a vacancy. A lateral transfer reduces those 29 weeks to approximately six weeks for an experienced officer. On-Call: Detectives are required to be available for critical incidents during off duty hours. Detectives rotate each week an recieve $200 to be available Holiday Pay: This account funds a benefit which recognizes that officers are required to work some holidays during the year. Holiday pay is based on 1/4 of a week's pay (10 hours) for each of the allowed holidays. Holidays include eleven for Superior Officers and ten for Patrol.
Last Year
Total Total Total 300 8,716 11,000
Line Items
Longevity Bonus Educational Incentive Sick Leave Incentive
Dept. Request
25,051 6,000
Manager Request
16,128 6,000
Longevity Bonus 7 Years 15 Years 25 Years
Amount
Dept. Request $ $ $ $ -
Manager Request $ $ $ $ -
$ $ $
300.00 400.00 500.00
Estimated Detail of Educational Incentive Actual expenses may vary according to changing circumstances
Educational Incentive 3/19/2012 -- 3:50 PM
CEU Rate
CEU
Dept. Request
Manager Request
110
City of Auburn
Police
Tuition Rate (Undergraduate) Tuition Rate (Graduate) $ $ 253.00 380.00 58 8 $ $ $
Proposed 3.19.2012
22,011 3,040 25,051 $ $ $ 14,608 1,520 16,128
Fiscal Year 2013
Estimated Detail of Sick Leave Incentive Actual expenses may vary according to changing circumstances
Sick Inc. Days Avg. Daily Rate
Sick Leave Incentive
Dept. Request $ $ 6,000 6,000
22
Line Item Narrative
275
Longevity Bonus: This account includes the costs of bonuses paid to employees for longevity. The longevity bonus is paid to non-union members at their 7 ($300), 15 ($400), and 25 ($500) year anniversaries. Educational Incentive: This account funds the tuition reimbursement for all employees. We encourage all staff to continue their education which will improve the employee's performance and benefit the City of Auburn. There are a total of 8 officers currently pursuing their degree. Sick Leave Incentive: Union members have an opportunity to convert the cash value of up to two sick incentive days towards their Benefit Strategies program. Historical analysis shows that the average number of days that are converted by union members is 22.
Line Items
Uniform Allowance Physicals Total Total
Last Year
21,338 3,250
Dept. Request
46,248 1,700
Manager Request
29,748 1,275
Uniform Allowance Command Allowance Detectives Allowance Uniforms - Quarter Master System Alterations BDU Pant BDU Shirt L/S BDU Shirt S/S Boots Jacket Dress Uniforms Bulletproof - 50% reimbursement
Quantity
Price Each
Dept. Request $ $ $ $ $ $ $ $ $ $ $ 8,400 1,650
Manager Request $ $ 8,400 1,650 800 4,814 3,016 2,668 2,000 1,500 4,900 29,748 111
14 3
$ $
600.00 550.00
83 52 46 20 10 15 14
$ 58.00 $ 54.00 $ 48.00 $ 100.00 $ 225.00 $ 1,100.00 $ 350.00
800 $ 4,814 $ 3,016 $ 2,668 $ 2,000 $ 1,500 $ 16,500 4,900 $ 46,248 $
3/19/2012 -- 3:50 PM
City of Auburn
Police
Proposed 3.19.2012
Fiscal Year 2013
Physicals Pre-Employment
Quantity
Price Each
Dept. Request $ $ 1,700 1,700
425.00
Line Item Narrative
Uniform Allowance: This account includes the costs of purchasing uniforms and bullet proof vests for police officers and the clothing allowance for Command officers and detectives. The department uses a "Quartermaster" system, for the Patrol Officers, replacing uniforms as needed, rather than making direct payments to the officers. The benefit of the Quartermaster system is that uniforms are replaced as needed and there is better accountability of the funds expended. Officers uniforms are well maintained which creates a more professional appearance. The Command Officers and Detectives receive a clothing allowance of $550.00 annually. A replacement schedule for bulletproof vests requires the purchase of fourteen vests this year. Fifty percent of the cost of the bulletproof vest is reimbursed by a federal grant. Physicals: This account covers the pre-employment physical examinations for all new officers. We anticipate three retirements in FY13 and have budgeted for three physicals that include N95 creening and Hepititas B series.
Line Items
OSHA Safety Costs Volunteers in Police Service Total Total
Last Year
752 500
Dept. Request
1,430 750
Manager Request
1,430 750
OSHA Safety Costs Disposable gloves (cases) 3M N95 Protective Masks Disposable Blankets Sharp Containers Traffic Vest (ANSI 207 Approved)
Quantity
Price Each
Dept. Request $ $ $ $ $ $ 690 180 150 14 396 1,430
Manager Request $ $ $ $ $ $ 690 180 150 14 396 1,430
6 9 3 2 12
$ $ $ $ $
115.00 20.00 50.00 7.00 33.00
Estimated Detail of Volunteers in Police Service Actual expenses may vary according to changing circumstances
Volunteers in Police Service
Dept. Request
Manager Request
3/19/2012 -- 3:50 PM
112
City of Auburn
Police
Meeting / Training Supplies Equipment Recognition Items VIPS Polo Shirts $ $ $ $ $
Proposed 3.19.2012
150 150 300 150 750 $ $ $ $ $ 150 150 300 150 750
Fiscal Year 2013
Line Item Narrative
OSHA Safety Costs: In order to deliver excellent service as well as protect law enforcement officers, it is critical that we provide OSHA approved safety items. Volunteers in Police Service: Volunteers in Police Service (VIPS) is a program that encourages community members to volunteer at the police department. Volunteers support what sworn officers and staff do on a day-to-day basis. Volunteers help our department to maximize our resources and allow officers and staff to concentrate on their primary duties. Incorporating volunteers allows us to enhance the services we provide and to achieve the best possible public safety product. Allowing rigorously-screened, highly qualified, and well-trained volunteers to become trusted members of the police department strengthens the community-police partnership.
Line Items
OT - Regular OT - Vac Replacement Total Total
Last Year
32,752 22,125
Dept. Request
40,340 30,090
Manager Request
33,861 30,090
Hours Needed Average OT Rate
OT - Regular Balloon Festival Command Briefings Dempsey Challenge Emily's Run Festival of Lights Heart Walk Investigation Call-In L/A 5 K LA Arts Du-Athelon Liberty Festival Maine Cycling Club New Auburn Winter Festival Patrol Emergency Holdover Snow Emergency Workers Comp Replacement YMCA 5K
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 5,239 5,000 3,186 212 425 212 3,905 212 425 2,124 1,345 71 6,797 8,850 2,124 212 40,340
Manager Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 5,239 2,947 3,186 212 425 212 3,905 212 425 2,124 1,345 71 6,797 4,425 2,124 212 33,861 113
148 125 90 6 12 6 100 6 12 60 38 2 192 250 60 6
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
35.40 40.00 35.40 35.40 35.40 35.40 39.05 35.40 35.40 35.40 35.40 35.40 35.40 35.40 35.40 35.40
3/19/2012 -- 3:50 PM
City of Auburn
Police
Proposed 3.19.2012
Fiscal Year 2013
Estimated Detail of OT - Vac Replacement Actual expenses may vary according to changing circumstances
Vacation Hours Used Vacation Hours Replaced Average Overtime Rate
OT - Vac Replacement Vacation
Dept. Request $ $
9,376
850
35.40
30,090 $ 30,090 $
Line Item Narrative
Overtime - Regular: This account includes the cost of overtime pay for officers being held over from a shift, being called in for an investigation, emergencies and special events. This account also includes the overtime paid for the replacement of an officer who is unable to work because of a work related injury. Overtime - Replacement: In a year, the department has 71,522 scheduled patrol work hours. This account includes the costs of overtime wages for the coverage of officers who are on vacation. Officers will use approximately 9,376 hours of vacation time. This account reflects the replacement of approximately 850 hours to maintain minimum staffing levels.
Line Items
OT - Sick Replacement OT - Mandatory Training Total Total
Last Year
15,930 2,600
Dept. Request
21,240 2,600
Manager Request
21,240 2,600
Estimated Detail of OT - Sick Replacement Actual expenses may vary according to changing circumstances
Sick Hours Used Sick Hours Replaced Average Overtime Rate
OT - Sick Replacement Sick
Dept. Request $ $
4,300
600
35.40
21,240 $ 21,240 $
Estimated Detail of OT - Mandatory Training Actual expenses may vary according to changing circumstances
OT - Mandatory Training EVOC Instructors Firearm Instructors MARC Instructors TASER Instructor
Dept. Request $ $ $ $ $ 1,500 650 300 150 2,600
Manager Request $ $ $ $ $ 1,500 650 300 150 2,600
3/19/2012 -- 3:50 PM
114
City of Auburn
Police
Line Item Narrative
Proposed 3.19.2012
Fiscal Year 2013
Overtime - Sick Replacement: In a year, the department has 71,522 scheduled patrol work hours. This account includes the costs of overtime wages for the coverage of officers who are out sick. Officers will use approximately 4,564 hours of sick time. This account reflects the replacement of approximately 600 hours to maintain minimum staffing levels. Overtime - Mandatory Training: The department has incorporated four training days into the current work schedule. This allows for all mandatory training standards to be met in-house. Had we not implemented this change, and if the officers received overtime wages for all training hours, the cost would have been $100,000. The department has realized these savings by incorporating the use of in-house instructors and incorporating the four on-duty training days. Our employees receive an average of 59 training hours annually.
Line Items
OT - Court PS - General PS - Testing Total Total Total
Last Year
23,010 7,470 1,800
Dept. Request
31,860 7,545 3,520
Manager Request
31,860 7,545 2,895
Estimated Detail of OT - Court Actual expenses may vary according to changing circumstances
OT - Court Court Time
Note: The Court has been adding an additional traffic court day if it can't clear its docket in one day.
Court Overtime Hours
Officer Overtime Rate
Dept. Request $ $
900
35.40
31,860 $ 31,860 $
PS - General Unlimited Cruiser Washes Towing
Quantity
Price Each
Dept. Request $ $ $
12 3
$ $
606.25 90.00
7,275 $ 270 $ 7,545 $
PS - Testing Psychological Testing Workmed HEPB N95 Review
Quantity
Price Each
Manager Request 1,350 525 1,020 2,895
4 4 50
$ $ $
450.00 175.00 20.40
1,800 $ 700 $ 1,020 $ 3,520 $
3/19/2012 -- 3:50 PM
115
City of Auburn
Police
Line Item Narrative
Proposed 3.19.2012
Fiscal Year 2013
Overtime - Court: This account funds overtime for wages paid to officers for their appearance at Superior and District Courts, Grand Jury, and Administrative hearings for the Secretary of State. Officers will be paid a minimum of 3 overtime hours for each appearance (average $105) pursuant to collective bargaining agreements. The City of Auburn receives a $50 reimbursement from the State for each court appearance. The expenditures and proposed budget figures do not reflect the revenues that are received from the State which is approximately $15,000. The State reimbursement is placed in the general fund and is not reflected in this account. Purchased Services - General: This account maintains the professional appearance of the police department fleet and the towing of incapacitated police vehicles. The city has contracted for unlimited exterior washing. Purchased Services - Psychological Testing: This account funds psychological testing of new officer candidates, which is a State of Maine requirement for an officer to become certified. The cost of the psychological testing is $405 per candidate. The polygraph testing of new candidates is another mandate by the State of Maine. The department has entered into an agreement with a private polygrapher for tests to be performed at no charge, in exchange for the use of our interview rooms for the administration of private exams.
Line Items
PS - Animal Control PS - Uniform Cleaning Total Total
Last Year
57,454 20,357
Dept. Request
62,563 20,540
Manager Request
62,563 20,540
Estimated Detail of PS - Animal Control Actual expenses may vary according to changing circumstances
Lewiston's Cost 60% Auburn's Cost 40%
PS - Animal Control Humane Society--$1.49 Per Capita Fee Veterinary ER Services Apparel Cell phone Claims & Expenditures Sick Incentive FICA-Medicare Fuel Health Insurance - (employee-child) Other Supplies Overtime MSRS Pension Repairs to Vehicle Retirement Health Savings Tires/tubes Wages Wellness Benefit Worker's Comp
Total Cost
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 34,352 1,000 98 144 40 161 1,020 2,028 6,155 120 110 3,326 160 101 112 13,229 147 260 62,563
Manager Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 34,352 1,000 98 144 40 161 1,020 2,028 6,155 120 110 3,326 160 101 112 13,229 147 260 62,563
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 245 360 100 403 2,551 5,070 15,388 300 275 8,314 400 252 280 33,072 367 651 68,028 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 147 216 60 242 1,531 3,042 9,233 180 165 4,988 240 151 168 19,843 220 391 40,817 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
34,352 98 144 40 161 1,020 2,028 6,155 120 110 3,326 160 101 112 13,229 147 260 27,211
Estimated Detail of PS - Uniform Cleaning
3/19/2012 -- 3:50 PM
116
City of Auburn
Police
Proposed 3.19.2012
Fiscal Year 2013
PS - Uniform Cleaning
Dept. Request $ $
20,540 $ 20,540 $
Line Item Narrative
Purchased Services - Animal Control: By Maine law, the City must take the responsibility for injured and stray animals as well as provide the community with an ACO. The city must either provide a shelter for these animals or contract with an agency to provide for the care, which it contracts with the Androscoggin Humane Society. The City also has a shared ACO with the City of Lewiston. This account is shared with Lewiston in a 60/40 split which is determined by calls for service, which has increased. Purchased Services - Uniform Cleaning: As part of the Quartermaster System, the city provides for the cleaning of officers' clothing. By providing this service, the quality and care of the officers uniforms is well maintained, reducing the cost for unnecessary replacement. The increase is due to the three year bid with the supplier.
Last Year
Line Items
Reports, Printing, & Binding Office Supplies
Dept. Request
3,893 1,500
Manager Request
3,893 1,500
Reports, Printing, & Binding Criminal Statute Law Envelopes Record Archive LEOM Receipts Motor Vehicle Law Vehicle Release Forms
Quantity
Price Each
Dept. Request $ $ $ $ $ $ $ $ 725 178 2,000 110 200 600 80 3,893
Manager Request $ $ $ $ $ $ $ $ 725 178 2,000 110 200 600 80 3,893
29
2 24
$ 25.00 $ 178.00 $ 2,000.00 $ 55.00 $ $ 25.00 80.00
Average Purchase
Office Supplies 95% of All Supplies Are Less Than $20

Line Item Narrative
Dept. Request $ $
8.90
1,500 $ 1,500 $
Reports, Printing & Binding: This account funds the printing of all department receipts, vehicle release forms and envelopes. Each year, we must purchase copies of the Maine Motor Vehicle Statutes as well as copies of the Maine
3/19/2012 -- 3:50 PM FY13 Municipal Budget Page 117
City of Auburn
Police
Proposed 3.19.2012
Fiscal Year 2013
Criminal Statute books. In an effort to reduce storage allocaton, required retention of documents are being scanned and microfiched. Office Supplies: This account funds general office supplies for the department including: paper, notebooks, folders,
Line Items
Other Sup - Operating MV Sup - Tires/Tube/Chain Total Total
Last Year
15,140 11,696
Dept. Request
28,141 13,000
Manager Request
24,141 13,000
Other Sup - Operating Evidence Supplies Janitorial Supplies--Miscellaneous Equipment Supplies TASER Training Supplies Uniform Equipment--Miscellaneous Vehicle Supplies--Miscellaneous
Dept. Request $ $ $ $ $ $ $ $
Manager Request 7,925 250 8,793 2,400 1,000 3,249 524 24,141
7,925 $ 250 $ 12,793 $ 2,400 $ 1,000 $ 3,249 $ 524 $ 28,141 $
MV Sup - Tires/Tube/Chain Snow Tires Summer Tires
Quantity
Cost
Dept. Request $ $ $
Manager Request 6,500 6,500 13,000
44 44
$ $
147.73 147.73
6,500 $ 6,500 $ 13,000 $
Line Item Narrative
Other Supplies - Operating: This account funds operating supplies including: portable radio batteries, flashlights, cases, web and leather gear, pepper spray, ammunition, uniform patches, chairs, measuring tapes, digital film developing, investigation supplies, janitorial supplies, road flares, fingerprinting materials, badges, insignia, radio lapel holders, drug test kits, evidence packaging supplies, and notepads for officers. Evidence collection is becoming more sophisticated. The packaging requirements for the submission of forensic evidence for lab analysis are very stringent. Motor Vehicle Supplies - Tires, Tubles, Chains: This account funds high performance tires for the police cruisers. The department participates in the statewide tire bid process. We then pay for the installation and service of tires from a local vendor.
3/19/2012 -- 3:50 PM
118
City of Auburn
Police
Last Year
Total Total Total 83,303 14,596
Proposed 3.19.2012
Fiscal Year 2013
Line Items
MV Sup - Gas & Oil Utilities - Water/Sewer Comm - Telephone
Dept. Request
90,000 15,376
Manager Request
90,000 15,376
Price / Gallon
MV Sup - Gas & Oil Patrol Vehicles Support & Administration
Vehicles
Gallons
Dept. Request $ $ $
Manager Request 78,430 11,570 90,000
11 8
25,300 3,732
$ $
3.10 3.10
78,430 $ 11,570 $ 90,000 $
Utilities - Water/Sewer Water and Sewer
Gallons
Water
Sewer
Dept. Request $ $ -
Comm - Telephone Air Cards (Mobile Data Transmission) Cell Phones Long Distance Teletype Line
Line Item Narrative
Units
Manager Request 7,056 5,520 1,000 1,800 15,376
12 7
7,056 $ 5,520 $ 1,000 $ 1,800 $ 15,376 $
Motor Vehicle Supplies - Gas & Oil: This account funds expenditures for gasoline for the fleet. Utilities - Water & Sewer: This account will no longer be necessary after the APD moves to Auburn Hall. Communication - Telephone: This account funds communications services for the department such as telephones, cellular phone and broadband access cards for the mobile data terminals.
3/19/2012 -- 3:50 PM
119
City of Auburn
Police
Line Items
Utilities - Electricity Utilities - Heating Fuel Repairs - Buildings Total Total Total
Proposed 3.19.2012
Last Year
-
Fiscal Year 2013
Dept. Request
500
Manager Request
500
Killowats Used Cost Per Day
Utilities - Electricity
Dept. Request $ $ -
Utilities - Heating Fuel Heating
Gallons
Cost
Dept. Request $ $ -
Repairs - Buildings Building Repairs

Line Item Narrative
Quantity
Price Each
Dept. Request $ $
500 $ 500 $
Utilities - Electric: With the closing of One Minot Avenue facility there will be no further costs. Utilities - Heating Fuel: With the closing of One Minot Avenue facility there will be no further costs. Repairs - Building: This account provides for building repairs such as paint, hardware and associated supplies.
Line Items
Repairs - Vehicles Repairs - Equipment Total Total
Last Year
9,700 3,850
Dept. Request
8,500 6,100
Manager Request
8,500 6,100
3/19/2012 -- 3:50 PM
120
City of Auburn
Police
Proposed 3.19.2012
Fiscal Year 2013
Transmission
Repairs - Vehicles Patrol Support & Admin.
Vehicles Preventitive
Alignments
Brakes
Dept. Request $ $ $
11 8
$ $
3,500 1,088
$ $
484 264
$ $
1,400 1,764
5,384 $ 3,116 $ 8,500 $
Repairs - Equipment Radar Calibration Radar Repairs Taser Repairs Pepperball Repairs Rifle Repairs Bicycle Tune-up Mobile Radio Repairs Mobile Data Terminal Repairs
Quantity
Cost
Dept. Request $ $ $ $ $ $ $ $ $ 1,200 300 1,350 50 500 200 500 2,000 6,100
Manager Request $ $ $ $ $ $ $ $ $ 1,200 300 1,350 50 500 200 500 2,000 6,100
15 2 3
$ $ $
80.00 150.00 450.00
100.00
Line Item Narrative
Repairs Vehicle: The preventative maintenance performed on the cruisers averages $5,000 per year for nineteen vehicles. Approximately $5,000 will be expended for repairs to vehicles which are either beyond the scope of the warranty or for repairs after the expiration of the warranty. These repairs include: ball joints, alignments, tie rods, batteries, and transmissions. The successful collaboration on vehicle repair with Public Works has continues to show a savings in this line item. Repairs Equipment: This account funds expenditures for repairs to police equipment including: Mobile Data Terminals, mobile radios, tasers, radar sets, gas nozzles and bicycles. The department has been aggressive in applying for and receiving funding for the purchases of much needed equipment. The repairs to the equipment are minimal compared to the purchase cost savings realized by the department.
Last Year
Line Items
Repairs - Maintenance Contract Training & Tuition
Dept. Request
904 34,575
Manager Request
904 32,075
3/19/2012 -- 3:50 PM
121
City of Auburn
Police
Repairs - Maintenance Contract AAA Fire-Extinguisher Inspection ID Card System Recharge Fire Extinguishers Replace Extinguishers
Proposed 3.19.2012
Dept. Request $ $ $ $ $ 54 300 250 300 904 Manager Request $ $ $ $ $ 54 300 250 300 904
Fiscal Year 2013
Training & Tuition School Resource Officer Firearms Facility Rental JPMA - Online Training MCJA Cadet Training Staff Development PepperBall Ammunition Supervisor Development TASER Recertification Training Ammunition
Line Item Narrative
Note: The State of Maine requires that all police officers maintain their certification of proficiency annually with a total of no less than 22 hours. The department is also participating in an on-line training service through the Maine Chiefs of Police Association. The on-line training includes all of the mandatory and elective courses required by the Maine Criminal Justice Academy Board of Trustees. In the past, we only budgeted for our sworn officers (49) when in fact all staff (57.5) must participate in the mandatory trainings. The cost for participation in this program is reduced because of our participation in the association.
Dept. Request $ $ $ $ $ $ $ $ $ $
Manager Request 1,300 300 2,900 7,500 5,700 500 6,000 1,875 6,000 32,075
1,300 $ 300 $ 2,900 $ 10,000 $ 5,700 $ 500 $ 6,000 $ 1,875 $ 6,000 $ 34,575 $
Repairs - Maintenance Contract: This account funds maintenance contracts on equipment and software. Training & Tuition: This account funds the cost of training for various courses, specialized courses and training equipment and materials. It includes annual tactical firearms (law enforcement is experiencing ammunition shortages and increased costs), OUI Detection, Investigative Courses, Maine Criminal Justice Academy for new hires, Field Training Officers, Pepper Spray, Baton, Civil Rights, and Police Commander Supervisory course at the New England Law Enforcement Institute in Rhode Island.
Last Year
Total Total Total 800 1,350 5,420
Line Items
Comm - Postage Travel-Seminar Costs Dues & Subscriptions
Dept. Request
1,000 1,350 5,420
Manager Request
1,000 1,350 5,420
Comm - Postage Postage - Return Equipment Shipping

Estimated Detail of Travel-Seminar Costs
Dept. Request $ $
1,000 $ 1,000 $
3/19/2012 -- 3:50 PM
122
City of Auburn
Police
Proposed 3.19.2012
Fiscal Year 2013
Travel-Seminar Costs FBI Conference Maine Chiefs of Police Fall Conference Maine Chiefs of Police Winter Conference
Staff
Cost
Dept. Request $ $ $ $ 150 600 600 1,350
Manager Request $ $ $ $ 150 600 600 1,350
1 2 2
$ $ $
150.00 300.00 300.00
Dues & Subscriptions CALEA FBI National Academy IACP NET IACP, MACP, NEACP NESPIN
Line Item Narrative
Dept. Request
Manager Request $ $ $ $ $ $ 4,000 150 800 370 100 5,420
Note: The Department was reaccredited in November 2010 after a successful on site assessment. The CALEA amount is year 2 of a three year agreement.
$ $ $ $ $ $
4,000 150 800 370 100 5,420
Communication - Postage: This account funds postage costs general, alarm, and billing mailings. Travel - Seminar Costs: This account funds the registration fees for conferences presented by the Maine Chiefs of Police Association and the FBI National Association. Dues & Subscriptions: This account funds expenditures for dues for professional organizations. By having membership with these organizations the department receives discounts to training, access to research materials and intelligence information and the opportunity to network at membership meetings. We are currently in our first year of our CALEA accreditation cycle.
Last Year
Total 1,000
Line Items
Lease - Vehicles
Dept. Request
1,000
Manager Request
1,000
Estimated Detail of Lease - Vehicles Actual expenses may vary according to changing circumstances
Lease - Vehicles Motorcycles

Line Item Narrative
Quantity
Cost
Dept. Request $ $
500.00
1,000 $ 1,000 $
Lease Vehicles: The account funds the annual lease for two police motorcycles.
3/19/2012 -- 3:50 PM
123
City of Auburn
Police
Proposed 3.19.2012
Fiscal Year 2013
3/19/2012 -- 3:50 PM
124
City of Auburn
Property
Line Items
Regular Salaries Advertising PS - General Total Total Total
Proposed 3.19.2012
Last Year
19,032 753 93,659
Fiscal Year 2013
Dept. Request
19,409 500 103,076
Manager Request
19,409 500 103,076
Hours / Week
Regular Salaries Custodian
Rate
Staff
Dept. Request $ $ 19,409 19,409
14.93
25
1 1
Advertising Advertising
Dept. Request $ $
500 $ 500 $
PS - General Annual Fire Alarm Testing Boiler Certificate Auburn Hall Copier Maintenance Contract Elevator Inspection & License Elevator Contract Fire Extinguishers Annual Testing, Inspection & Maintenance HVAC Maintenance Contract IP Phones Maintenance Janitorial Services (Auburn Hall including Police) Land Lease LAWPCA Holding Tank Fee Lift Rental For Window Cleaning Sprinkler Quarterly Testing State of Maine Fees Underground Tank fees
Line Item Narrative
Dept. Request $ 725 $ 160 $ 17,000 $ 185 $ 1,930 $ 250 $ 12,700 $ 12,000 $ 53,650 $ 746 $ $ 1,500 $ 450 $ 1,280 $ 500 $ 103,076
Manager Request $ 725 $ 160 $ 17,000 $ 185 $ 1,930 $ 250 $ 12,700 $ 12,000 $ 53,650 $ 746 $ $ 1,500 $ 450 $ 1,280 $ 500 $ 103,076
Regular Salaries: This line funds the custodian at Auburn Hall. Advertising: Ads for Bids for all departments ($25 x 20 = $500). Ads are $23 for most but pre-bid ads run $34.
City of Auburn
Property
Proposed 3.19.2012
Fiscal Year 2013
Purchased Services: The Copier contract includes Auburn Hall, Public Works, Fire, Police and Parks & Recreation (a total of 9 machines). The IP Phone Maintenance Contract includes Auburn Hall, Parks & Recreation, Police, Public
Last Year
Line Items
Other Sup-Operating Utilities - Water/Sewer
Dept. Request
8,500 5,700
Manager Request
8,500 5,700
Other Sup-Operating Misc. Supplies Towels , Toilet Paper & Liners
Dept. Request $ $ $ 4,500 4,000 8,500
Manager Request $ $ $ 4,500 4,000 8,500
Utilities - Water/Sewer Auburn Hall Festival Plaza
Dept. Request $ $ $ 3,900 1,800 5,700
Manager Request $ $ $ 3,900 1,800 5,700
Line Item Narrative
Other Supplies - Operating: See Above. Utilities - Water& Sewer: See Above.
Line Items
Comm - Telephone Utilities - Electricity Total Total
Last Year
51,360 97,930
Dept. Request
40,625 110,000
Manager Request
40,625 110,000
3/19/2012 -- 3:50 PM
126
City of Auburn
Property
Comm - Telephone Dark Fiber (Lease) Elevator Emergency Phone High Speed Internet Cell Phone Pine Tree System Two Primary Rate Interface Lines - Phone Switches Long Distance
Location
Proposed 3.19.2012
Dept. Request $ $ $ $ $ $ $ $ Manager Request 12,000 225 4,800 1,150 2,750 14,500 5,200 40,625
Fiscal Year 2013
12,000 $ 225 $ 4,800 $ 1,150 $ 2,750 $ 14,500 $ 5,200 $ 40,625 $
Utilities - Electricity Auburn Hall--Estimated
Usage KW
Cost
Dept. Request $ 110,000 $ 110,000
Manager Request $ 110,000 $ 110,000 $ 2,400 $ 112,400
739,000
0.14909
Enernoc Agreement Net Cost
Line Item Narrative
Communication - Telephone: See Above. The Dark Fiber is part of the Wide Area Network that connects our city buildings, schools, and also some of the Lewiston municipal buildings. Utilities - Electricity: The City has an agreement to switch its electrical use to generator during times of high-peak electrical demands; most often during the summer months. In return for our generator use, the City will receive $2,000. This amount is simply for the City to be on "stand by". We will also receive additional funding if we actually do need to switch to our generators. We do anticipate an increase in demand as a result of APD moving to Auburn Hall.
Last Year
Line Items
Utilities - Heating Fuel Repairs - Buildings
Dept. Request
41,075 10,500
Manager Request
41,075 10,500
Usagegallons UsageCubic feet
Utilities - Heating Fuel Natural Gas Diesel Fuel for Generator 3/19/2012 -- 3:50 PM
Dept. Request $ $ 40,075 1,000
Manager Request $ $ 40,075 1,000 127
28,000 $ 1,000
City of Auburn
Property
$
Proposed 3.19.2012
41,075 $ 41,075
Fiscal Year 2013
Repairs - Buildings General Repairs Knight House (Circa 1796)
Dept. Request $ $ $
10,000 $ 500 $ 10,500 $
Line Item Narrative
Utilities - Heating Fuel: See Above. Repairs - Buildings: This account is used for the general maintenance of Auburn Hall. The Knight house was moved to this line item from the Community Programs Budget once the City Council accepted the property.
Line Items
Repairs - Equipment Rental - Photocopiers Travel - Mileage Reimbursement Insurance Premiums Total Total Total Total
Last Year
2,000 8,000 284,753
Dept. Request
2,000 7,000 750 293,691
Manager Request
2,000 7,000 750 293,691
Repairs - Equipment Door and Equipment Repairs
Dept. Request $ $ 2,000 2,000
Estimated Detail of Rental - Photocopiers Actual expenses may vary according to changing circumstances
Rental - Photocopiers Copier Paper
Dept. Request $ $
7,000 $ 7,000 $
Estimated Detail of Insurance Premiums
3/19/2012 -- 3:50 PM
128
City of Auburn
Property
Proposed 3.19.2012
Fiscal Year 2013
Dept. Request Insurance Premiums $ 293,691 $ 293,691
Line Item Narrative Estimated Detail of Travel - Mileage Reimbursement Actual expenses may vary according to changing circumstances
Dept. Request Travel - Mileage Reimbursement

Line Item Narrative
$ $
750 $ 750 $
Repairs - Equipment: See Above. Rental - Photocopiers: This account is used for the purchase of copier paper. Insurance Premiums: The City has not solicited bids for insurance for many years and should perhaps hire a consultant to oversee the bid process. That cost would be estimated at $7,000 to $8,000.
Line Items
Insurance Deductibles Comm - Postage Total Total
Last Year
33,000 30,000
Dept. Request
32,000 31,788
Manager Request
24,500 31,788
Estimated Detail of Insurance Deductibles Actual expenses may vary according to changing circumstances
Insurance Deductibles Auto Buildings Professional Liability
Deductibles
Manager Request 7,000 10,000 7,500 24,500
$ $ $
1,000 5,000 7,500
7,000 $ 10,000 $ 15,000 $ 32,000 $
Comm - Postage Metered Postage for Auburn Hall Rental of Machine

Line Item Narrative
Dept. Request $ $ $
28,800 $ 2,988 $ 31,788 $
Insurance Premiums: This line item funds the City's insurance deductibles.
3/19/2012 -- 3:50 PM
129
City of Auburn
Property
Proposed 3.19.2012
Fiscal Year 2013
Communication - Postage: The postage machine weighs the mail and assigns postage based on weight, not article or piece. Finance will continue to lower postage in coming years due to more items being emailed instead of mailed. Increase in postage due to mass mailing ward line districting.
3/19/2012 -- 3:50 PM
130
City of Auburn
Public Works
Line Items
Regular Salaries Total
Proposed 3.19.2012
Last Year
2,123,804
Fiscal Year 2013
Dept. Request
2,247,420
Manager Request
2,099,585
Regular Salaries Public Works Director Deputy Public Works Director Administrative Assistant Arborist & Arborist Assistant Building Maintenance Building Maintenance Tech I Equipment Operator Equipment Operator I Equipment Operator II Fleet Supervisor Highway Supervisors Information Assistant Inventory Technician I Maintenance Person Mechanics Office Manager Operations Manager Recycling Collector Stock Room Attendant Traffic Technicians Welders
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ -
Manager Request
$ 2,247,420 Line Item Narrative
$ 2,099,585
Regular Salaries: This budget continues to reduce its labor--despite continuing to add more mileage year after year. There are 20 plow routes, 515 lane miles to plow and maintain, or 240 center lane miles. Through the use of improved technology we will continue to evaluate all that we do to determine what we do efficiently and what should be privatized. The department continues to change and we still have a great deal of work to do. Our goal is to provide superior services at an affordable cost.
Line Items
Longevity Bonus Educational Incentive Total Total
Last Year
300 9,000
Dept. Request
8,200
Manager Request
8,200
3/19/2012 -- 3:50 PM
131
City of Auburn
Public Works
Proposed 3.19.2012
Fiscal Year 2013
Staff
Cost
Dept. Request $ $ -
300
Estimated Detail of Educational Incentive Actual expenses may vary according to changing circumstances
Educational Incentive Automotive Service Excellence Class A License Inspection License Lead Mechanic Stipend Tanker Endorsement Welding Certification
Line Item Narrative
Certificates
Cost
Manager Request 4,000 1,100 400 1,500 1,000 200 8,200
16 11 2 2 10 2
$ $ $ $ $ $
250 100 200 750 100 100
4,000 $ 1,100 $ 400 $ 1,500 $ 1,000 $ 200 $ 8,200 $
Longevity Bonus: Longevity bonuses are awarded to non-union employees who have reached the 7, 15, and 25 years of services milestones. Upon these anniversary dates employees are awarded $300, $400 or $500 respectively. Educational Incentive: In order to encourage on-going skill development, the City funds an annual incentive for employees who obtain certain Maine licenses/endorsements. For each of the 3 Automotive Service Excellence certifications earned and maintained, each Mechanic receives a $250 annual bonus. For each State of Maine license/endorsement, earned and maintained, the employee receives a $100 annual bonus. All such certifications must meet the following conditions: 1. The certifications and/or licenses must not be required by the employee's current job description. 2. The certifications and/or licenses must be reasonably beneficial to the Public Works Department and its work activities. The Public Works Director will render the final decision. Employees must show proof of certification and/or license (annually) in order to receive the specified bonus. Annual bonuses ($250) for every 3 ASE certifications, $100 annual bonus for Maine's license/endorsement not currently required by current job description. These incentives are included in the current Collective Bargaining Agreement.
Line Items
Sick Leave Incentive Uniform Allowance Total Total
Last Year
11,150 35,689
Dept. Request
11,150 35,689
Manager Request
11,150 33,689
Estimated Detail of Sick Leave Incentive Actual expenses may vary according to changing circumstances
3/19/2012 -- 3:50 PM
132
City of Auburn
Public Works
Partip. Employees
Proposed 3.19.2012
Fiscal Year 2013
Sick Leave Incentive Converted Sick Days Converted Vacation Days
Eligible Employees
Earned Sick Days
Converted Vacation Days
Dept. Request $ $ $ 6,085 5,065 11,150
Manager Request $ $ $ 6,085 5,065 11,150
47 47
15.67 9.4
47.01 37.6
Highway Maint.
Uniform Allowance Neoprene Snorkel Gloves Prescription Safety Glasses Rain Boots, (Up to 1 Set Each) Rainsuits (Up to 1 Set Each) Replacement Gear Bags Rubber Work Gloves (12 doz.) Safety Toe Footware Steel Toe Hip Boots Loaned (As Needed) Uniform Allowance Waders (As Needed) Winter Work Gloves (doz) Work Gloves - 3 Pair/EE
Line Item Narrative
Admin
Fleet Services
Cost Each
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $ $ 3,000 630 1,125 96 360 100 29,070 330 516 462 35,689
Manager Request $ $ $ $ $ $ $ $ $ $ $ $ $ 2,000 630 945 96 360 100 28,250 330 516 462 33,689
0 10 30 19 5 12 2 42 3 12 11
2 5 6 3
$ $ $ $ $ $ $ $ $ $ $ $
25.00 250.00 18.00 45.00 19.25 24.00 50.00 570.00 110.00 43.00 38.50
Sick Leave Incentive: In order to reduce sick leave usage, the city provides employees one vacation day for every three consecutive months without using sick leave. EE may take the vacation day or credit the monetary amount to their Wellness Account. The budget assumes that one fifth of the 47 employees will earn 4 days per year and 1/3 of them will convert the cash value to their wellness accounts. Uniform Allowance: Uniforms and protective gear are provided in accordance with the collective bargaining agreement. This account includes funding for the uniform allowance ($570 per employee), plus rain suits, rain coats, safety boots, waders, neoprene snorkel gloves, prescription safety glasses, work gloves (etc.)
Last Year
Total Total Total 1,105 31 14,129
Line Items
Physicals OSHA Safety Costs OT - Regular
Dept. Request
1,680 6,616 14,014
Manager Request
1,680 6,616 14,014
PreEmployment Annual Physical CoPay
Cost
Dept. Request
Manager Request 133
3/19/2012 -- 3:50 PM
City of Auburn
Public Works
8 Physicals $ 210 $ $
Proposed 3.19.2012
1,680 1,680 $ $ 1,680 1,680
Fiscal Year 2013
OSHA Safety Costs Hepatitus/Titre Test Hearing Consv. Yrly Respitory Fit Tests
Quantity
Cost
Dept. Request 249 35 72 $ $ $ $ 1,992 1,960 2,664 6,616
Manager Request $ $ $ $ 1,992 1,960 2,664 6,616
8 56 37
$ $ $
OT - Regular Construction Overtime Emergency Call-ins
Units
OT Hours
Rate
Dept. Request $ $ $
0 410
$ $
34.18
$ 14,014 $ 14,014 $
Line Item Narrative
Physicals: This account funds pre-employment physicals. OSHA Safety: This accounts funds expenses such as: safety equipment, facility improvements, personal protective equipment, hazard communication, etc. as well as Hepatitus testing, hearing tests, respitory fit tests and disability assessments. These are all Bureau of Labor mandates that were unfunded in FY12. After BOL inspection in 2011, we had to implement these programs.
Line Items
OT - Winter Road Maintenance OT - Fleet Services Total Total
Last Year
138,000 2,500
Dept. Request
154,802 1,500
Manager Request
154,802 1,500
Estimated Detail of OT - Winter Road Maintenance Actual expenses may vary according to changing circumstances
Total Winter Overtime Hours
Amount
OT - Winter Road Maintenance FY 2006-2007 FY 2007-2008 FY 2008-2009 FY 2009-2010 3/19/2012 -- 3:50 PM
Inches of Snow
Storms
Dept. Request
Manager Request
6,434 10,896 7,622 4,192
$ $ $ $
142,537 247,357 179,275 114,181
69 133.75 100 42
12 28 14 10 134
City of Auburn
Public Works
$ 118,554 160,381 FY 2010-2011 Average Est. FY12 4,062 6,641 6,000 81 85 14 16
Proposed 3.19.2012
Fiscal Year 2013
$ 154,802
$ 154,802
Estimated Detail of OT - Fleet Services Actual expenses may vary according to changing circumstances
OT - Fleet Services
Dept. Request $ $
1,500 $ 1,500 $
Line Item Narrative
Winter Road Maintenance: This account funds overtime for snow plowing, sanding and snow removal. Over the past 10 years, the department has averaged 18 storm events, 71.5 inches and 6,300 OT hours per year. Average OT plowing rate is $23.31 x 6,319 = $147,295. Overtime - Fleet Services: Overtime occurs primarily during the winter months when plow and truck breakdowns are more frequent and rise to the level of emergency repairs. Two mechanics are on duty during snow storms. The garage crew will occasionally work Saturdays as needed following a snowstorm to restore operability of the fleet.
Line Items
OT - Recycling OT - Traffic OT - Sand Removal Total Total Total
Last Year
1,842 1,287 2,300
Dept. Request
766 1,287 2,331
Manager Request
766 1,287 2,331
Estimated Detail of OT - Recycling Actual expenses may vary according to changing circumstances
OT - Recycling Recycling Operations
Dept. Request $ $
766 $ 766 $
Estimated Detail of OT - Traffic Actual expenses may vary according to changing circumstances
Avg. OT Rate
OT - Traffic Elections Special Events Traffic Control Pavement Markings
Hours
Dept. Request $ $ $ $ 351 702 234 1,287
Manager Request $ $ $ $ 351 702 234 1,287 135
$ $ $
23.40 23.40 23.40
15 30 10
3/19/2012 -- 3:50 PM
City of Auburn
Public Works
Estimated Detail of OT - Sand Removal
Proposed 3.19.2012
Fiscal Year 2013
OT - Sand Removal
Miles
Hours
Dept. Request $ $
112
100
2,331 $ 2,331 $
Line Item Narrative
Overtime - Recycling: This number reflects the 44 hours that are paid holidays plus 36 misc. OT hours for heavy collection days. Overtime - Traffic: Overtime is paid to employees for elections, special events, traffic control, and traffic emergencies. The traffic control pavement markings represents staff time working with private contractors who are hired to paint center and edge lines throughout the City. Overtime - Sand Removal: Overtime is incurred while removing winter sand accumulations within the urban areas. All other sand removal is done during normal work hours. As a requirement of federal mandates, municipalities are required to develop and implement a program to sweep all publicly accepted paved streets and parking areas at least once a year as soon as possible after snowmelt. The goal is to do this in as little time as possible so spring rains will not wash the sand into the storm water systems. This practice will also allow for earlier road maintenance. Sand removal begins in the spring as soon as possible, typically around April 15th.
Line Items
PS - General Total
Last Year
12,260
Dept. Request
25,406
Manager Request
25,406
PS - General Water Filtration Unit Equipment Rental (Replacement) Equipment Rental (Specialty) Fire Extinguisher Maintenance Fuel Tank Annual Inspections Consumable Supplies Hazardous Material Registration Fees (every 3 years $150) Herbicide Application Program (new) Motor Vehicle Inspection Stickers Sprinkler System Testing Televant-DTN Weather Service The Lease of Land for Materials Storage Timetrack System Annual Fee Video of Combined Stormwater and Sanitary Sewer Lines Wrecker Services (towing) 3/19/2012 -- 3:50 PM
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 396 2,500 4,000 800 200 300 5,000 400 235 2,800 6,000 775 500 1,500
Manager Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 396 2,500 4,000 800 200 300 5,000 400 235 2,800 6,000 775 500 1,500 136
City of Auburn
Public Works
$
Line Item Narrative
Proposed 3.19.2012
25,406 $ 25,406
Fiscal Year 2013
Purchased Services - General: See Above. The Herbicide Application program is a pilot program. Highly visible urban areas that would benefit from this program are: Union St. bypass, Lower Turner St,. Center St, Minot Ave, etc. Herbicide application would allow us to avoid the labor intensive and time consuming task of weeding by hand.
Line Items
PS - Snow Removal PS - Tree Removal Total Total
Last Year
12,200 5,730
Dept. Request
10,200 8,800
Manager Request
10,200 5,800
Estimated Detail of PS - Snow Removal Actual expenses may vary according to changing circumstances
PS - Snow Removal Intermittent--Bulldozer Rental Snow Storage Area Lease Snow Equipment Rental As Needed (truck & loader)
2,000 $ $ 8,200 $ 10,200 $
Estimated Detail of PS - Tree Removal Actual expenses may vary according to changing circumstances
PS - Tree Removal Crane Rental Stump Chipping (140 inches @ $3 per inch) Tree plantings / Replacement
Occurrence
Cost
Manager Request 1,000 1,800 3,000 5,800
20
300.00
1,000 $ 1,800 $ 6,000 $ 8,800 $
Line Item Narrative
Purchased Services - Snow Removal: The costs of this line item reflect the severity of winter as well as issues such as the need for emergency relief parking, requests for snow plowing and removal in the Great Falls lot area and downtown parking areas. This request also reflects ongoing service during snow storms. Included within this account is contracted snow removal from parking lots, bulldozer rental and the snow storage area lease. APW now plows several parking lots previously contracted out: Cook St. parking lot, New Auburn Area and Community Center and the Pleasant/Drummond St. parking lot. Purchased Services - Tree Removal: This account funds the rental of a private bucket truck for tree removals in and around inaccessible areas as needed and to provide contracted stump chipping. Remaining funds are also used to cover the costs of replacing trees or landscaping.
3/19/2012 -- 3:50 PM
137
City of Auburn
Public Works
Proposed 3.19.2012
Fiscal Year 2013
Line Items
PS - Centerline Striping Total
Last Year
86,958
Dept. Request
77,702
Manager Request
77,702
Estimated Detail of PS - Centerline Striping Actual expenses may vary according to changing circumstances
PS - Centerline Striping Part I - Fall 2012 Program Double Yellow Centerline White & Yellow Edge and lane lines White Lane Lines Note: 31 Striping Paving Projects crosswalks were Crosswalks eliminated in Stop Bars (12") FY11. Arrows (single) Arrows (double) Part II - Spring 2013 Program Double Yellow Centerline White & Yellow Edge and lane lines White Lane Lines
Quantity
Linear Feet
Cost
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $
Manager Request 4,630 368 1,103 2,500 20,630 2,703 5,537 2,268 31,752 2,426 3,785 77,702
70,000 10,000 30,000 307 140 620 180 480,000 66,000 103,000
$ $ $ $ $ $ $ $ $ $
0.0662 0.0368 0.0368 67.20 19.31 8.93 12.60 0.0662 0.0368 0.0368
4,630 $ 368 $ 1,103 $ 2,500 $ 20,630 $ 2,703 $ 5,537 $ 2,268 $ 31,752 $ 2,426 $ 3,785 $ 77,702 $
Line Item Narrative
Purchased Services - Centerline Striping: This account funds contractual services for painting traffic control markings (double yellow center lines, white lane lines, white and yellow edge lines and bicycle lane lines, crosswalks, stop bars and arrows). Pavement marking is considered to be one of the least expensive and most effective means of conveying certain traffic regulations, warnings, and guidance to motorists. They are most beneficial along rural roadways, at night and during inclement weather. This program consists of two phases: In the fall, portions of the arterials are re-striped for greater visibility and any designated streets that have been recently resurfaced are re-marked; the second phase, which is the major part of the striping of all designated arterial and collector roadways serving important transportation routes. This is an account directly influenced by the price of oil. Contractual service for road striping crosswalk and other traffic control markings.
Line Items
Solid Waste Disposal Total
Last Year
260,575
Dept. Request
259,630
Manager Request
259,630
3/19/2012 -- 3:50 PM
138
City of Auburn
Public Works
Proposed 3.19.2012
Fiscal Year 2013
Estimated Detail of Solid Waste Disposal Actual expenses may vary according to changing circumstances
Solid Waste Disposal Auburn Curbside Waste Disposal (MMWAC) Auburn Residential Drop-Off Dead Animal Disposal Dumpster Rental E Waste Hauling Hazardous Waste Abatement Household Hazardous Waste disposal program Illicit Waste Removal Leaves Processing Area Lease Processing Recyclables Rolloff Container (rental & transp.) Tires Universal Waste Disposal Spring Clean Up Costs Chip Brush Chip Wood Metal OBW Residential Spring Cleanup Propane Tanks Tire Disposal (residential) Waste Hauling
Quantity
Cost/Ton
Dept. Request
Manager Request
7,500 600 12
29 29 215
50 200
70 29
$ 217,500 $ 217,500 $ 17,400 $ 17,400 $ 500 $ 500 $ 2,580 $ 2,580 $ $ $ 500 $ 500 $ 9,000 $ 9,000 $ 3,500 $ 3,500 $ 5,800 $ 5,800 $ $ $ $ $ 1,000 $ 1,000 $ 1,500 $ 1,500 $ 350 $ 350 $ $ $ $ $ $ $ $ 259,630 $ $ $ $ $ $ $ $ 259,630
Line Item Narrative
Solid Waste Disposal: This account funds the costs of the City's solid waste disposal program. This year's program costs are based on the MMWAC tip fee of $29 per ton for solid waste. Included in this year's budget request is HHW Program, wood chipping, hauling, Universal Waste disposal. Spring clean-up is not included. Leaf pick up is now included in the Solid Waste contract.
Line Items
Solid Waste Collection Total
Last Year
399,568
Dept. Request
409,557
Manager Request
409,557
Estimated Detail of Solid Waste Collection Actual expenses may vary according to changing circumstances
3/19/2012 -- 3:50 PM
139
City of Auburn
Public Works
Note: New Contract award for FY12.
$ 79.56 per ton.
FY 12
Proposed 3.19.2012
Fiscal Year 2013
Solid Waste Collection Private Contract Note: Solid Waste Disposal Cost
Dept. Request
Manager Request
399,568
$ 409,557 $ 409,557 $ 409,557 $ 409,557
Line Item Narrative
Solid Waste Collection: The amounts reflect the new solid waste contract. In year 1 the amount was $399,568, in year 2 the amount is $409,557, year 3 is $419,796, year 4 is $430,291 and year 5 is $441,048.
Line Items
Reports, Printing, & Binding Office Supplies Total Total
Last Year
350 2,200
Dept. Request
350 2,810
Manager Request
350 2,810
Reports, Printing, & Binding
Dept. Request $ $
350 $ 350 $
Office Supplies
Dept. Request $ $
2,810 $ 2,810 $
Line Item Narrative
Reports, Printing & Binding: This account funds the printing costs of items which cannot be done in-house. We will need to print door hangers, flyers, information handouts for Spring and Summer programs and information brochures for recycling changes. Office Supplies: This account funds miscellaneous supplies which are necessary for the office to operate.
3/19/2012 -- 3:50 PM
140
City of Auburn
Public Works
Last Year
Proposed 3.19.2012
Fiscal Year 2013
Line Items
Other Sup - Operating Other Sup - Maintenance
Dept. Request
2,500 20,457
Manager Request
2,500 20,457
Other Sup - Operating Highway Maintenance 12" asphalt cutting blades 14" asphalt cutting blades Concrete cutting blades @ $200 Miscellaneous
Quantity
Cost
Manager Request 1,500 600 400 2,500
12 4 2
$ $ $
125.00 150.00 200.00
1,500 $ 600 $ 400 $ $ 2,500 $
Other Sup - Maintenance Highway Services Field Operating Supplies Facility Operating Supplies Fleet Services Solvents/Paint/Fluids Hardware/Fasteners Facility Operating Supplies Vehicle Supplies
Dept. Request $ $ $ $ $ $ $ 1,470 2,394
Manager Request
3,090 8,147 2,266 3,090 20,457 $
20,457
Line Item Narrative
Other Supplies - Operating: This account funds small tools primarily used for vehicle and building maintenance. Other Supplies - Maintenance: This account funds non-vehicle supplies necessary for Highway and Fleet Services maintenance. Examples include fasteners, hoses, maintenance supplies for equipment and crews. Better inventory control has allowed us to reduce this request amount.
Line Items 3/19/2012 -- 3:50 PM Superior Services at an Affordable Cost
Last Year
Dept. Request
Manager Request 141
City of Auburn
Public Works
Other Supplies - Welding Other Sup - Traffic Paint Total Total 20,000 2,565
Proposed 3.19.2012
Fiscal Year 2013
15,000 2,432
15,000 2,432
Estimated Detail of Other Supplies - Welding Actual expenses may vary according to changing circumstances
Other Supplies - Welding All Welding Supplies (Mig, Tig, Stick, Gas, Arc)
Dept. Request $ $
15,000 $ 15,000 $
Estimated Detail of Other Sup - Traffic Paint Actual expenses may vary according to changing circumstances
Other Sup - Traffic Paint Green Sealant Glass Beads Latex White Paint Latex Yellow Paint Miscellaneous Paint Supplies, etc.
Quantity
Paint Cost
Dept. Request $ $ $ $ $ $
Manager Request 756 555 1,121 2,432
Gallons Bags Gallons Gallons
70 0 50 100 0
$ $ $ $ $
10.80 20.35 11.09 11.21 500.00
Note: The majority of the paint program is contracted out.

Line Item Narrative
756 $ $ 555 $ 1,121 $ $ 2,432 $
Other Supplies - Welding: This account funds operational supplies that are used by the Fleet Welding shop. Items typically include steel, welding rods, oxygen/acetylene, etc. After inquiring with steel vendors about steel cost projections for the upcoming budget year, we were informed that as of December 31, 2010 steel has increased 28% and the outlook for next year could be as high as double that. Other Supplies - Traffic Paint: This account funds materials used to produce traffic control markings such as arrows, traffic islands and lines to indicate catch basin locations, and also include materials for sealing traffic islands which do not have plantings. The majority of the paint program will be contracted out. Miscellaneous paint supplies are for machine maintenance.
Line Items
Other Sup - Sign Material Other Sup - Pre-Mix Asphalt Estimated Detail of Other Sup - Sign Material Total Total
Last Year
45,647 80,000
Dept. Request
35,014 113,348
Manager Request
35,014 103,348
3/19/2012 -- 3:50 PM
142
City of Auburn
Public Works
Proposed 3.19.2012
Fiscal Year 2013
Other Sup - Sign Material Street Signs (In-house Fabrication) Aluminum Blanks Channel Posts (3', 8', 10') Vinyl Sheeting Brackets and Hardware Complete Signs (Purchased from Vendor) Folding Signs and Barricades Lumber Paint, Misc. Supplies, Barricade Tape
Dept. Request $ $ $ $ $ $ $ $ 9,600 9,000 1,000 3,874 9,740
Manager Request $ $ $ $ $ 9,600 9,000 1,000 3,874 9,740 1,000 800 35,014
1,000 $ 800 $ 35,014 $
Estimated Detail of Other Sup - Pre-Mix Asphalt Actual expenses may vary according to changing circumstances
Other Sup - Pre-Mix Asphalt Summer use of hot mix asphalt Winter use of pre-mixed asphalt
Line Item Narrative
Tons
Cost / Unit
Dept. Request
Manager Request
1100 250
$ $
75.60 120.75
$ 83,160 $ 30,188 $ 113,348 $ 103,348
Other Supplies - Sign Material: This account funds materials used to produce street signs, miscellaneous signs, folding signs and barricades. This account reflects the need to systematically replace the inventory of signs which fade with age or are damaged. Specialty signs are also produced for other departments, i.e. Parks and Recreation, School, Airport and City events. Signs are cut from vinyl sheeting and rolled onto aluminum blanks. Inventory of sheeting and other materials used in the process will be built up over time. A change affecting this account during the next several years is a systematic Federally required upgrading of the street signs to 6" lettering. Other Supplies - Pre-Mix Asphalt: Asphalt patch material is used annually to repair potholes and deteriorated pavement along streets, roads and sidewalks, and to restore pavement following restoration activities.
Line Items
Other Sup - Culvert/Basin Other Sup - Bridge/Fence Total Total
Last Year
30,000 2,000
Dept. Request
41,615 2,500
Manager Request
31,155 2,500
Estimated Detail of Other Sup - Culvert/Basin Actual expenses may vary according to changing circumstances
Other Sup - Culvert/Basin 3/19/2012 -- 3:50 PM
Size
Quantity
Cost/Ft
Unit
Dept. Request
Manager Request 143
City of Auburn
Public Works
9 4 50 20 10 5 3 20 20 0 50 $ $ $ $ $ $ $ $ $ $ $ Aluminized Culverts Culvert Clamps Plastic PVC Culverts 20' 20' 20' 20' 20' 20' 20' 20' 20' 20' 12" 12" 15" 18" 24" 30" 36" 6" 8" 10" 12" 11.87 11.87 8.36 12.65 17.54 30.06 31.73 2.04 3.46 5.84 $ $ $ $ $ $ $ $ $ $ $ 243.20 12.16 143.11 222.44 334.00 522.44 604.44 40.88 69.33 111.20 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
Proposed 3.19.2012
2,137 47 8,360 3,795 3,508 3,006 1,904 408 1,038 1,168 1,218 5,000 1,986 8,040 41,615 $
Fiscal Year 2013
Pipes/Underdrain Catch Basin Supplies Brick & Cement Frames Miscellaneous Pre-Cast Basins
31,155
Estimated Detail of Other Sup - Bridge/Fence Actual expenses may vary according to changing circumstances
Other Sup - Bridge/Fence Misc. Lumber, Materials, Fence, etc. Used Terminal Guardrail Ends
Line Item Narrative
Dept. Request $ $ $
1,500 $ 1,000 $ 2,500 $
Other Supplies - Culvert & Basins: This account funds the cost of supplies maintenance and repair of drainage facilities (i.e., culverts, underdrains, catch basins, inlet structures, etc.). The escalation in cost during the past several years is due to several major factors: increased maintenance required along rural roads that were previously maintained by the State, efforts to reduce flood damage, increased concentration on deteriorated structures in areas to receive new pavement, escalating cost of steel and metallic rust inhibiting coatings, fewer companies with casting capabilities. To increase system capacity, movement toward installing precast catch basins, replacement of grates and frames with bicycle friendly ones and a change in State law requiring municipalities to maintain driveway culverts. Other Supplies - Bridge & Fence: This account is used to purchase materials for repairs to snow fences, bridges, guardrails, fence, steps, temporary mailbox supports, etc., which have deteriorated from age or have been damaged by snow removal activities.
Last Year
Line Items
Other Sup - Loam/Seed Other Sup - Calcium Chloride
Dept. Request
12,988 45,705
Manager Request
12,988 45,705
Estimated Detail of Other Sup - Loam/Seed Actual expenses may vary according to changing circumstances
3/19/2012 -- 3:50 PM
144
City of Auburn
Public Works
Other Sup - Loam/Seed Conservation Mix Construction Fabric Excelsior Fertilizer Hay Bales Lime Loam Non Woven Construction Fabric (140N) Park Athletic Mix Siltation Control Fence Sludge Compost Staples (Box)
Quantity Cost
Proposed 3.19.2012
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $ $ 2,015 1,828 1,750 216 3,150 25 1,125 800 1,090 400 300 289 12,988 Manager Request $ $ $ $ $ $ $ $ $ $ $ $ $ 2,015 1,828 1,750 216 3,150 25 1,125 800 1,090 400 300 289 12,988
Fiscal Year 2013
25 4 50 25 900 20 75 2 10 20 100 4
$ $ $ $ $ $ $ $ $ $ $ $
80.58 457.00 35.00 8.65 3.50 1.25 15.00 400.00 109.00 20.00 3.00 72.31
Estimated Detail of Other Sup - Calcium Chloride Actual expenses may vary according to changing circumstances
Gallons / Storm Gallons / Season
Other Sup - Calcium Chloride Liquid Calcium Winter Use (Pre-wet Rock Salt) 24 Summer Use (Dust Control-Gravel Roads) Flake Calcium(thawing drainage structures)
Line Item Narrative
Storms
Cost
1,336
32,064 4,500 0
$ $ $
1.25 1.25 12.72
$ 40,080 $ 5,625 $ $ 45,705 $
Other Supplies - Loam & Seed: The Department uses loam to stabilize and finish maintenance projects and to repair winter snowplow damages as required. Greater emphasis has been placed on erosion control methods for all roadside ditching and construction projects, especially in proximity to water resources, due to Environmental requirements. Other Supplies - Calcium Chloride: Calcium chloride is used to keep roads clear of ice and snow and for dust control.. A calcium chloride and salt mixture works faster than salt alone and is more effective at lower temperatures (0-20 degrees F). The Department uses liquid calcium to wet the salt which has proven to be cost effective. Wetting salt with liquid calcium chloride increases melting capacity over a one hour period by an average of about 10% at 15 degrees F and about 25% at 5 degrees F. The use of liquid calcium can also provide responsive dust control along gravel roads (flake is now used). Expanded salt and calcium usage has enhanced overall productivity by reducing the need for winter sand clean-up, which runs about $40 per cubic yard.
Line Items
Other Sup - Road Salt Total
Last Year
264,720
Dept. Request
258,426
Manager Request
258,426
Estimated Detail of Other Sup - Road Salt Actual expenses may vary according to changing circumstances
3/19/2012 -- 3:50 PM
145
City of Auburn
Public Works
FY11 Tons FY10 FY12 Proj FY13 Est
Proposed 3.19.2012
Fiscal Year 2013
Other Sup - Road Salt Price Per Ton (167/storm) Total Cost
Dept. Request
Manager Request
$ 63.03 $ 292,619
$ 63.03 $ 252,120
$ 61.53 $ 264,720
$ 64.61 $ 258,426
$ $ $ 258,426 $ 258,426 $ 258,426 $ 258,426
Line Item Narrative
Other Supplies - Road Salt: Road salt is the most commonly used chemical for snow melting and de-icing pavements. Greater amounts of salt are used on collector and arterial roads, on hills and at intersections in an effort to remove snow and ice and to increase travel safety. Per contract, we must purchase 75% (2850 tons) of predicted amounts to retain contract pricing. As recommended by vendors, this request is 5% more than the unit price during the previous year. Note: More salt is being used as we lessen the amount of sand use, especially in the NPDES areas where streets are swept and catch basins are cleaned. Estimate average annual usage is for 24 events @ 167 tons per storm = $4000 x 64.61= $258,426. In FY11 the total amount of mileage that is salted was reduced, bringing the yearly amount from 4200 to 4000 tons.
Line Items
Other Sup - Safety Equipment Total
Last Year
19,008
Dept. Request
16,587
Manager Request
14,987
Other Sup - Safety Equipment Chaps (tree crew) CPR Barrier Shield Ear Plugs and Protectors Fire Extinguishers Fire Extinguishers Fire Extinguishers Test (quarterly) First Aid Kit Supplies Fluorescent Vests - type II Fluorescent Vests XX-LG Forestry Helmets 3/19/2012 -- 3:50 PM
Quantity
Unit Cost
Dept. Request $ $ $ $ $ $ $ $ $ $ 414 850 120 300 710 3,000 440 324
Manager Request $ $ $ $ $ $ $ $ $ $ 414 850 120 200 710 1,500 440 324 146
100 Count Small Large
6 0 10 10 15 0 20 100 20 6
$ $ $ $ $ $ $ $ $ $
69.00 25.00 85.00 12.00 20.00 35.50 15.00 22.00 54.00
City of Auburn
Public Works
Four Element Gas Detector, Confined Space Entry Goggles & Face Shields Hard Hat Liners Hard Hats (with ratchet) Hearing Tests etc. Insect Repellent - per dozen Lanyard Lifting Straps Lock out tag out Miscellaneous Supplies and Safety Equipment Safety Glasses Clear Safety Glasses Tinted Safety Lines Safety Masks Traffic Cones 28"
Line Item Narrative
Proposed 3.19.2012
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 200.00 5.00 9.30 15.00 77.00 80.00 30.00 500.00 600.00 26.00 30.00 150.00 13.00 16.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 600 250 233 600 462 160 120 500 600 104 120 150 130 6,400 16,587 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 600 250 233 600 462 160 120 500 600 104 120 150 130 6,400 14,987
Fiscal Year 2013
3 50 25 40 6 2 4
4 4 1 10 400
Other Supplies - Safety Equipment: This account funds safety equipment required by OSHA, our insurance carrier, and other regulatory agencies to meet general safety practices and policies. Items purchased as necessary by the department include charges for the recharging of fire extinguishers, hard hats, traffic cones, respirators, chaps, hearing protectors, safety vests, signs etc.
Line Items
Other Sup - Small Tools Other Sup - Gravel Total Total
Last Year
11,600 85,800
Dept. Request
11,700 78,358
Manager Request
11,700 73,358
Other Sup - Small Tools Pole Saw Power Broom (2) Replacement Tools
Manager Request 600 1,100 10,000 11,700
600 $ 1,100 $ 10,000 $ 11,700 $
Estimated Detail of Other Sup - Gravel Actual expenses may vary according to changing circumstances
Quantity C/Y Quantity Tons
Other Sup - Gravel 1 1/2" road gravel 3/4" crushed gravel 4" road gravel 3/19/2012 -- 3:50 PM
Cost
Dept. Request $ $ $ 8,824 6,774 16,140
Manager Request $ $ $ 8,824 6,774 16,140 147
800 600 1,500
$ $ $
11.03 11.29 10.76
City of Auburn
Public Works
4,500 7,500 Crushed Ledge Riprap Crushed Stone Recycled Asphalt Pavement Winter Sand
Line Item Narrative
Proposed 3.19.2012
$ $ $ $ $ 5,355 $ 1,890 $ $ 39,375 $ 78,358 $ 5,355 1,890 34,375 73,358
Fiscal Year 2013
300 100
$ $ $ $
17.85 18.90 5.25
Other Supplies--Small Tools: This account funds the cost of small tools and equipment which are used by the various divisions within the Department . Other Supplies--Gravel: This account includes winter sand, gravel, crushed ledge and stone rip-rap. Where possible the department uses recyclable asphalt pavement (RAP) is being funded through a material swap with a contractor. NOTE: Last year we were able to carry forward sand inventory due to a mild winter. That sand is now gone and needs to be restocked.
Line Items
Other Sup - MV Repair Other Sup - Equip Repairs Total Total
Last Year
113,486 75,000
Dept. Request
121,699 75,975
Manager Request
121,699 75,975
Estimated Detail of Other Sup - MV Repair Actual expenses may vary according to changing circumstances
Other Sup - MV Repair Brake Systems Charging Systems (Bateries, belts, starters, alternators) Cooling Systems Electrical Note: Equipment Engines includes 22 dump Exhaust Systems trucks. Lights/Mirrors/Wipers Preventative Maintenance Suspension Systems Transmissions
Light Duty
Heavy Duty
Dept. Request
Manager Request
$ $ $ $ $ $ $ $ $ $ $
4,785 1,634 2,217 1,400 3,034 1,050 1,004 5,228 2,334 2,987 25,673
$ $ $ $ $ $ $ $ $ $ $
16,964 5,793 7,861 4,965 15,758 3,724 3,558 18,536 8,275 10,592 96,026
$ 21,748 $ 21,748 $ 7,426 $ 7,426 $ 10,079 $ 10,079 $ 6,365 $ 6,365 $ 18,792 $ 18,792 $ 4,774 $ 4,774 $ 4,562 $ 4,562 $ 23,764 $ 23,764 $ 10,609 $ 10,609 $ 13,580 $ 13,580 $ 121,699 $ 121,699
Estimated Detail of Other Sup - Equip Repairs Actual expenses may vary according to changing circumstances
Other Sup - Equip Repairs Brake Systems Charging Systems (Batteries, belts, starters, alternators) Cooling Systems Note: Equipment includes 2 Forklifts, 3 1Electrical 1/4 ton trucks 2 Backhoes 1 Vacuum Truck 3/19/2012 -- 3:50 PM
Dept. Request $ $ $ $ 7,874 8,196 7,320 1,639
Manager Request
148
City of Auburn
Public Works
Engines Exhaust Systems Lights/Mirrors/Wipers Sweeping Consumables Preventative Maintenance Suspension Systems Transmissions
Line Item Narrative
Proposed 3.19.2012
$ $ $ $ $ $ $ $ 4,170 819 1,103 17,000 13,869 9,888 4,097 75,975 $
Fiscal Year 2013
1/4 ton trucks, 2 Backhoes, 1 Vacuum Truck, 2 Stake Body Trucks, 7 Pick-up trucks, 3 Sweepers, 1 Pulp Loader, 1 Bulldozer, 4 Loaders, 2 Excavators, 1 Bucket Truck, 1 Tractor Truck, 4 Sidewalk Tractors, 3 Recycling Trucks, 2 Skid Steers, & 3 Road Graders.
75,975
Other Supplies - Motor Vehicle Repair: This account funds the cost of materials and parts used in the repair of motor vehicles such as cars, pick-up trucks, dump trucks, forklift trucks and is performed by our fleet mechanics. More engine repairs are being done in house vs sending to outside vendors. Other Supplies - Equipment Repair: This account funds the cost of in-house repairs to construction equipment including: graders, excavators, back hoes, bull dozers, multi use tractors and front end loaders.
Line Items
Last Year
89,686 307,120
Dept. Request
74,990 325,620
Manager Request
74,990 325,620
MV Sup - Tires/Tube/Chain Tires Chains
Dept. Request $ $ $
Manager Request 62,000 12,990 74,990
62,000 $ 12,990 $ 74,990 $
MV Sup - Gas & Oil Diesel Diesel Delivery Charge Fuel Additives Grease, Oil and Lubricants Number #2 Heating Fuel (Diesel) Propane For Patch Machine & Forklifts Unleaded Gasoline
Line Item Narrative
Gallons
Cost / Unit
Dept. Request
Manager Request
76,000 76,000
$ $
3.45 0.010
$ 10,000 $
3.25
$ 262,200 $ 262,200 $ 760 $ 760 $ 1,910 $ 1,910 $ 26,250 $ 26,250 $ $ $ 2,000 $ 2,000 $ 32,500 $ 32,500 $ 325,620 $ 325,620
Motor Vehicle Supplies - Tires, Tubes, & Chain: The Department has more than 324 tires mounted on vehicles at any one time. Although most of these are truck tires which can be replaced at a cost of $145 to $295 each, some of the common heavy equipment tires run $350 to $500, road grader tires at $950 with the largest loader tires costing $1,350
City of Auburn
Public Works
Proposed 3.19.2012
Fiscal Year 2013
each. The onset of winter conditions escalates usage and is followed by motor vehicle inspections, which necessitates tire replacement. This amount also includes an On Spot trial to determine real cost savings and safety features of the system. Motor Vehicle Supplies - Gas & Oil: This account funds the purchase of motor vehicle gas and oil, and expenditures for heating fuel. The Department relies heavily on mechanized equipment which is energy intensive (i.e., grease, oil, diesel, gas). The consumption of diesel fuel is quite variable and increases with the amount of snow which must be plowed.
Last Year
Line Items
MV Sup - Plow/Grader Blades MV Sup - Other
Dept. Request
37,591 35,866
Manager Request
37,591 35,866
Estimated Detail of MV Sup - Plow/Grader Blades Actual expenses may vary according to changing circumstances
MV Sup - Plow/Grader Blades 2 Graders 8 Bucket Loaders Plow Bolts Replacement of blades on 21 trucks
Quantity
Cost
Manager Request 3,824 4,656 2,100 27,011 37,591
6 8 21
$ $ $
637 582 1,286
3,824 $ 4,656 $ 2,100 $ 27,011 $ 37,591 $
Estimated Detail of MV Sup - Other Actual expenses may vary according to changing circumstances
MV Sup - Other Batteries Filters Belts & Hoses Tune up Supplies Lights, Bulbs, Electrical Wipers, Mats, Misc. Fluids, Lubricants, Etc.
Dept. Request $ $ $ $ $ $ $ $
Manager Request 5,871 12,535 1,671 1,622 6,463 4,336 3,368 35,866
5,871 $ 12,535 $ 1,671 $ 1,622 $ 6,463 $ 4,336 $ 3,368 $ 35,866 $
Line Item Narrative
Motor Vehicle Supplies - Plow & Grader Blades: This account funds the purchase of plow and grader blades, plus plow shoes, wing tips, nuts, bolts, plow points, etc. Blades provide a durable cutting edge that serves to protect the more valuable plow and buckets; and by using carbide blades, the blades do not wear out as fast as steel blades by a factor of 4. Motor Vehicle Supplies - Other: This account includes all other supplies such as batteries, plugs, filters, lights, automotive wire, belts and hoses. These supplies are used to maintain our fleet of over 100 motor vehicles and pieces of equipment. Performing preventative maintenance helps to stabilize repair costs.
3/19/2012 -- 3:50 PM
150
City of Auburn
Public Works
Proposed 3.19.2012
Fiscal Year 2013
Line Items
Utilities - Water/Sewer Utilities - Heating Fuel Comm - Telephone Total Total Total
Last Year
4,000 59,200 4,740
Dept. Request
4,265 32,000 5,124
Manager Request
4,265 32,000 5,124
Utilities - Water/Sewer Hydrant Meter Sewer Sprinkler Water
Per Period
Periods
Total
Increase
Manager Request
$ $ $ $
214 151 117 62
1 12 12 12
$ $ $ $
214 1,812 1,404 744
0.0% 5.0% 0.0% 0.0%
214 1,903 1,404 744 4,265 $
4,265
Comm - Telephone Wi-Fi laptop cards Cell phones and usage Long distance service
Quantity
Cost/Mth
Manager Request 2,064 2,760 300 5,124
4 7
$ $ $
43 230 25
2,064 $ 2,760 $ 300 $ 5,124 $
Line Item Narrative
Utilities - Water & Sewer: This account funds water and sewer expenses at the Highway Garage. This includes domestic water and sewer service, a sprinkler charge and a hydrant fee. Communication - Telephone: This account funds the telephone lines, fax lines, cellular phones, and air cards for internet access for Gba Mobile . The air cards will allow for PW Supervisors to remain on site with their crews and keep up with data entry of their work orders.
Line Items
Last Year
Dept. Request
Manager Request
3/19/2012 -- 3:50 PM
151
City of Auburn
Public Works
Utilities - Electricity Repairs - Buildings Total Total 38,556 21,000
Proposed 3.19.2012
Fiscal Year 2013
38,556 37,500
38,556 22,500
Avg Cost / Month
Utilities - Electricity
Dept. Request $ $
3,213
38,556 $ 38,556 $
Repairs - Buildings Boilers, Piping, Overhead Heaters Compressor Construction Materials (Wood, Steel, Masonry blocks) Electrical Supplies Generator HVAC Unit, Exhaust Fans Overhead Cranes Overhead Doors Pressure Washer Roof Windows, Doors
Line Item Narrative
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $ 8,000 1,000 2,500 1,500 500 1,000 1,000 20,000 500 1,000 500 37,500
Manager Request $ $ $ $ $ $ $ $ $ $ $ $ 8,000 1,000 2,500 1,500 500 1,000 1,000 5,000 500 1,000 500 22,500
Utilities - Electrical: This account funds electrical costs at the Public Works Garage. Repairs - Building: This account funds preventative maintenance as well as unexpected problems.
Line Items
Repairs - Vehicles Repairs - Equipment Total Total
Last Year
31,900 29,510
Dept. Request
29,250 19,010
Manager Request
29,250 19,010
Repairs - Vehicles
Dept. Request
Manager Request
3/19/2012 -- 3:50 PM
152
City of Auburn
Public Works
Alignments Alternators Glass Replacement Hydraulic Systems (Cylinders/Pumps/Motors) Radiators Re-build Motors Re-build Transmissions Starters
Proposed 3.19.2012
$ $ $ $ $ $ $ $ $ 550 500 2,600 5,000 5,000 10,000 5,000 600 29,250 $ $ $ $ $ $ $ $ $ 550 500 2,600 5,000 5,000 10,000 5,000 600 29,250
Fiscal Year 2013
Note: As an example, a V-8 motor costs $7,000, or $9,000 if it has a turbo. Transmissions cost $4,500. The recycling truck motor cost $18,240.
Est. Breakdown
Repairs - Equipment Chain Saws Pumps Heavy Duty Construction Equipment Engines Transmissions Brakes Diagnostics Pumps Specialty Repairs Survey Equipment Machine Shop Work
Line Item Narrative
Dept. Request $ $
Manager Request 400 1,500
400 $ 1,500 $
$ $ $ $ $ $
2,500 2,500 2,200 2,160 2,750 12,110
$ $ $ $ $
12,110 $ 2,500 $ 1,000 $ 1,500 $ 19,010 $
12,110 2,500 1,000 1,500 19,010
Repairs - Vehicle: This account funds those repairs that are contracted out. These services have to be contracted out due to the sophistication of vehicles and the tools/equipment needed to diagnose and repair. Typically your larger repair parts run higher than most others due to the steel content in the make up of the part. Repairs - Equipment: This account funds those repairs that are contracted out. The work includes repairs to the following: chainsaws, pumps, heavy duty construction equipment - repairs requiring specialty tools, survey equipment, machine shop work, plan copier, etc This account is historically high because of the private machine shop work which is required for some of the older pieces of equipment with limited parts availability.
Line Items
Repairs - Radio Equipment Training & Tuition Total Total
Last Year
1,000 7,445
Dept. Request
1,000 7,445
Manager Request
1,000 6,445
Estimated Detail of Repairs - Radio Equipment Actual expenses may vary according to changing circumstances
3/19/2012 -- 3:50 PM
153
City of Auburn
Public Works
Repairs - Radio Equipment See Below.
Proposed 3.19.2012
Dept. Request $ $ Manager Request 1,000 1,000
Fiscal Year 2013
1,000 $ 1,000 $
Training & Tuition Administrative Staff Training APWA Supervisor Training/Program Arborist Training BOL 30 Hour Const. Safety Course CDL Defensive Driving - Me. Motor Transport Chainsaw Training Continuing Education Classes Cutting Torch Safety Heavy Duty Brake School (Air) MDOT - Grader Training MDOT - Local Road Program MMA Meetings/ Seminars Municipal Leadership Vendor Sponsored Equipment Mechanics Welder Training
Line Item Narrative
Personnel
Cost
Dept. Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,000 500 1,500 250 180 250 240 405 250 1,500 170 1,000 200 7,445
Manager Request $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 875 500 1,500 250 180 250 240 405 250 625 170 1,000 200 6,445
2 2 2 2 10 12 2 12 1 2 25 2 2 2 0
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
500 250 750 25 15 125 20 405 125 25 85 500 100 500
Repairs - Radio Equipment: This account funds the repairs and modifications to the radio system used by the Public Works Department to dispatch and communicate with the fleet. The department uses 64 mobile and 5 portables to coordinate maintenance activities and to report emergency situations. Training & Tuition: This account funds registration fees for seminars and classes including: road maintenance, welding, hydraulics, first aid, bloodborne pathogens, paving, supervisory practices, construction safety, performance evaluation, masonry, environmental regulations, Geographic Information System (GIS), and snow and ice removal. This account reflects our department goal to provide training to employees in order to receive peak output from them, and insure that they will accomplish work that is assigned to them.
Last Year
Line Items
Comm - Postage Advertising
Dept. Request
400 1,000
Manager Request
400 1,000
Comm - Postage 3/19/2012 -- 3:50 PM
Dept. Request
Manager Request 154
City of Auburn
Public Works
See Below. $ $
Proposed 3.19.2012
400 $ 400 $ 400 400
Fiscal Year 2013
Advertising See Below.
Dept. Request $ $
1,000 $ 1,000 $
Line Item Narrative
Communication - Postage: This account is for postage and stamps. Advertising: The Department uses a combination of the City's website, print ads and flyers and submits a joint ad with Lewiston whenever possible.
Line Items
Travel-Mileage Travel-Seminar Costs Total Total
Last Year
350 175
Dept. Request
350 175
Manager Request
350 175
Travel-Mileage Employee Mileage Reimbursement
Dept. Request $ $
350 $ 350 $
Travel-Seminar Costs
Dept. Request $ $
175 $ 175 $
Line Item Narrative
Travel & Mileage: This account funds the costs associated with attending quarterly Public Works conferences and meetings, and reimbursement of tolls etc., and reimbursing employees for the use of personal vehicles while on City
City of Auburn
Public Works
business.
Proposed 3.19.2012
Fiscal Year 2013
Travel & Seminar Costs: This account funds conference meeting and seminar costs. Most notably the attendance of the APWA-MMA semi annual conferences.
Line Items
Dues & Subscriptions Total
Last Year
4,045
Dept. Request
4,073
Manager Request
4,073
Dues & Subscriptions Licenses: 55 CDL's renewed each 6th year plus new drivers Annual Arborist License (Mike, Ben, Rick, Bill) Memberships: APWA (Gary W. Terry (Bob, no charge) ASCE Maine Arborist (Mike, Rick) Maine Resource Recovery Association Training, Reports, Periodicals: Misc. Training Manuals Subscriptions: Diagnostic Software (Mitchel 1) Tech Manuals - Specifications (Intermittent Purchases): Sign Manual Uniform Traffic Control
Dept. Request $ $ $ $ $ $ $ $ $ $ $
Manager Request 306 165 492 215 90 40 75 2,500 90 100 4,073
306 $ 165 $ 492 215 90 40 $ $ $ $
75 $ 2,500 $
90 $ 100 $ 4,073 $
Line Item Narrative
Dues & Subscriptions: This account pays for subscriptions, annual professional fees, and dues for professional associations. Memberships include: Arborist licenses, APWA, ASCE and various technical periodicals and newsletters. This account also funds the costs of the Commercial Drivers License (CDL) reimbursement. Mitchel 1 is an online diagnostic software that provides the most up to date information in the industry.
3/19/2012 -- 3:50 PM
156
City of Auburn
Public Works
Last Year
Total 35,210
Proposed 3.19.2012
Fiscal Year 2013
Line Items
Leachate Hauling
Dept. Request
56,490
Manager Request
35,210
Estimated Detail of Leachate Hauling Actual expenses may vary according to changing circumstances
Leachate Hauling Hauling Fee Weighing Fee Disposal per 100 CF
Quantity
Cost
Dept. Request
Manager Request 23,327 6,025 5,858 35,210
3,387,800 574 2,808
$0.013167 $ $10.50 $ $2.09 $ $
44,607 $ 6,025 $ 5,858 $ 56,490 $
Line Item Narrative
Leachate Hauling: This account funds a state mandated cost to haul leachate from the ash landfill located near Exit 75 to a disposal location on Goldwaith Road. Other expenses result from the fee for weighing loads on the MMWAC scale, and from fees for disposal into the Auburn Sewerage District manhole.
3/19/2012 -- 3:50 PM
157
City of Auburn
Water & Sewer
Line Items
Catch Basin Maintenance Fee Public Fire Protection Fee Total Total
Proposed 3.19.2012
Last Year
12,500 546,335
Fiscal Year 2013
Dept. Request
12,500 546,335
Manager Request
12,500 546,335
Estimated Detail of Catch Basin Maintenance Fee Actual expenses may vary according to changing circumstances
Catch Basin Maintenance Fee Paid to Auburn Water & Sewer District
Dept. Request $ $ 12,500 12,500
Estimated Detail of Public Fire Protection Fee Actual expenses may vary according to changing circumstances
Public Fire Protection Fee Paid to Auburn Water & Sewer District
Dept. Request $ 546,335 $ 546,335
Line Item Narrative
Catch Basin Mainenance Fee: The City's catch basins drain into the sanitary sewer. As we continue our stormwater separation projects, this fee should decrease. There are about 400 catch basins that are still connected.
3/19/2012 -- 3:50 PM
158
Workers Compensation
Line Items
WC Operating Transfer Total
City of Auburn
Proposed 3.19.2012
Last Year
451,890
Fiscal Year 2013
Dept. Request
415,000
Manager Request
415,000
Estimated Detail of WC Operating Transfer Actual expenses may vary according to changing circumstances
WC Operating Transfer Expenses Salaries Operating Supplies Training and Tuition Mileage Purchased Services: Annual Actuarial Third Party Admin - HRH Loss Control Services - HRH Dues and Subscriptions: State Admin Assessment for Self Insurance Fee to operate State W/C Board Renewal application fee State Supplemental Benefits Fund Medical Claims Insurance Capital Costs Total
Line Item Narrative
Manager Request 31,250 300 200 100 6,950 26,750 8,640
31,250 $ 300 $ 200 $ 100 $ 6,950 26,750 8,640 $ $ $
$ 10,000 $ 10,000 $ 3,410 $ 3,410 $ 400 $ 400 $ 4,000 $ 4,000 $ 275,000 $ 275,000 $ 48,000 $ 48,000 $ $ $ 415,000 $ 415,000
Workers Compensation: The City is self-insured and therefore the management of this program must follow and be in accordance with Maine State Title 39-A. According to 39-A MRSA 154 (4), every self-insured employer must pay an assessment on aggregate benefits paid, which is called the State Admin Assessment for Self Insurance. Due to years of underfunding, the City of Auburn has a Workers Compensation deficit of $887,289.53, that has drawn on the City's Undesignated Fund Balance to create the necessary and statutory self-insured reserve balance.
3/19/2012 -- 3:50 PM
159

CIty of Auburn FY 13 Proposed Budget As Presented 031912 - DRAFT

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CIty of Auburn FY 13 Proposed Budget As Presented 031912 - DRAFT

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City of Auburn, Maine

Maines City of Opportunity

Office of the City Manager

To: From: RE: Date:

We will discuss these

Personnel Increase ICMA-RC Increase ME Retirement County Tax Joint Services

$298,000 $198,000 $113,000 $ 80,000 $ 82,675 $771,675 Increase $316,799 Decrease

CITY OF AUBURN FY 2013 EXPENDITURES COMPARISON FY12 AND FY13 BUDGETS

CITY OF AUBURN FY 2013 EXPENDITURES COMPARISON FY12 AND FY13 BUDGETS

5,197,735 79,535 79,535 31,948,912

4,919,302 79,535 79,535 30,955,580

5,403,754 190,000 190,000 33,440,933

(11,156) (79,535) (79,535) 727,702

-0.21% -100.00% -100.00% 2.28%

10,253,747 20,156,046 30,409,793

10,264,550 20,502,360 30,766,910

10,264,550 20,502,360 30,766,910

10,803 346,314 357,117

0.11% 1.72% 1.17%

CITY OF AUBURN FY 2013 EXPENDITURES COMPARISON FY12 AND FY13 BUDGETS

Municipal Education Total

25,375,945 14,549,200 39,925,145

27,020,503 15,827,077 42,847,580

26,256,184 15,827,077 42,083,261

880,239 1,277,877 2,158,116

3.47% 8.78% 5.41%

Property Tax Rate Based on Assessed Values of :

Property Tax Rate Municipal Tax Rate Education Tax Rate

12.33 7.07 19.39

13.17 7.72 20.89

$12.80 $7.72 20.52

0.47 0.65 1.12

3.84% 9.17% 5.78%

CITY OF AUBURN FY 2013 REVENUES COMPARISON FY12 AND FY13 BUDGETS

500 16,000 3,000 28,675 2,000 5,000

500 16,000 3,000 29,000 2,000 5,000

500 16,000 3,000 29,000 2,000 5,000

0.00% 0.00% 0.00% #DIV/0! 1.13% 0.00% 0.00%

80,000 16,000 10,500 5,000 166,675

70,000 16,000 10,500 4,000 156,000

70,000 16,000 10,500 4,000 156,000

0 (10,000) 0 0 (1,000) (10,675)

#DIV/0! -12.50% 0.00% 0.00% -20.00% -6.40%

13,275 20,000 33,275

13,275 30,000 43,275

13,275 30,000 43,275

0.00% 50.00% 30.05%

25 10,000 200 1,500 1,000 15,000 27,725

15 10,000 200 1,000 1,000 20,000 32,215

15 10,000 200 1,000 1,000 20,000 32,215

(10) 0 0 0 5,000 4,490

-40.00% 0.00% 0.00% 0.00% 33.33% 16.19%

200 10,000 2,000 100,000 100 800 113,100

200 10,000 100,000 100 800 111,100

200 10,000 100,000 100 800 111,100

0.00% 0.00% -100.00% 0.00% 0.00% 0.00% -1.77%

0 0 300 (3,000) 0 0 (5,000) 21,682 0 (55,843) 500

378,000 378,000 10,253,747

378,000 378,000 10,264,550

378,000 378,000 10,264,550

0.00% 0.00% 0.11%

10,253,747 20,156,046 30,409,793

10,264,550 20,502,360 30,766,910