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Functional Specification
Document Control
Document Identification:
The following is current information about the document: (Maintain all relevant section)
Document ID
ZFSHRPDE0007
Document Description
Version
Creation Date
Author
SAP Version
Development Type
Date
Author
Section/Page
Summary of Changes
Related Documents:
Document ID
ZFSHRPDE0007
Document Name
Document Location
SCI_HCM_PD_FS_APPRAISAL_WORKFLOW_SETUP_FOR_SCI_STAFF
Approval / Sign-off:
Name
Role
Date
Signature
Page 2 of 15
Functional Specification
Table of Contents
1
GENERAL.................................................................................................................................................. 14
REQUIRED SCREENS ............................................................................................................................... 14
SCREEN LAYOUTS ................................................................................................................................... 14
GENERAL.................................................................................................................................................. 14
DEPENDENCIES ........................................................................................................................................ 14
SCHEDULING CONSIDERATIONS .............................................................................................................. 14
GENERAL.................................................................................................................................................. 13
SELECTION CRITERIA............................................................................................................................... 13
OUTPUT LAYOUT...................................................................................................................................... 13
INPUT DATA.............................................................................................................................................. 11
OUTPUT DATA .......................................................................................................................................... 11
DATA MAPPING ........................................................................................................................................ 12
LEGACY FILE DETAILS ............................................................................................................................. 12
TABLES USED ........................................................................................................................................... 12
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Functional Specification
Section I: Justification
Area ( Module):
HCM-PD
Date
(dd/mm/yyyy):
Requested by:
Prem Prakash
Brief description:
Conversion
Batch Interface
Online Interface
Report
Form
Enhancement
Extension
Dialog
Modification
Unknown
Others
BAPI
ALE/ IDOC
Application Development
Charateristics
Drill Down
Priority:
High/mandatory
07.01.2010
ALV
Low/optional
Not Applicable
Type of interface:
Real-Time
Batch
Direction of interface:
Inbound
Outbound
Both
Frequency:
Daily
Weekly
Monthly
Biweekly
Other:
Report Painter
Report Writer
ABAP Program
Info System
2. Requested characteristics:
Drill-down
Pushbuttons
3. Proposed execution is
online/background
Entry files
Others:
ABAP Query
Sort
Page 4 of 15
Functional Specification
1
Requirement Details
1.1
Business Driver
To set-up appraisal workflow process for SCI staff.
1.2
Current Functionality
Describe the current functionality.
Currently appraisal process is done manually.
1.3
1.4
Process Flow
1.4.1
1.4.2
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Functional Specification
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Functional Specification
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Functional Specification
1.5
Scope
Functional Specification
1.6
Out of scope
N/A
1.7
N/A
1.8
1.9
Assumptions
N/A
1.10 Constraints
N/A
Impact/Change Description
Appraisal workflow for SCI staff
Impact/Change Description
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Functional Specification
Open Issues
Issue
No
Description
Assigned
To
Status
Impact
Resolution
Page 10 of 15
Functional Specification
Required Data
3.1
Input Data
Describe the data required to support the development. Where possible include input field
definition (Structure or Table Name, Field Name, Field Description, Format, Values). Include this
information when there is no data mapping or corresponding legacy data file.
N/A
From System
Name
Structure or
Table Name
Field Name
Field Description
Expected
Volume
Format
Values
3.2
Output Data
Describe the data created from this development. Where possible, include output field definition
(Structure or Table Name, Field Name, Field Description, Format, Values). Include this information
when there is no data mapping or corresponding legacy data file.
N/A
To System
Name
Field Name
Structure or
Table Name
Field Description
Expected
Volume
Format
Values
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Functional Specification
3.3
Data Mapping
SAP fields are mapped to non-SAP (legacy) fields in the field map. The required field map rules
should be described in the field map to ensure the appropriate mapping are done. This information
is required for conversions.
N/A
3.4
Legacy File Details
Include details about all legacy data files used for input or output. This information is pertinent for
conversions and file-based interfaces. For each one, specify the following information wherever
applicable.
N/A
Field
Name
Field Lengt
Key Type h
Starting
Position Format
Comments
3.5
Tables used
Indicate the standard or specific tables or data bases that have to be used for this process and their
contents.
For a specific table, state: the name of the fields, the length, data element, description and key
areas:
N/A
Field name
Key
Type
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Functional Specification
General
N/A
SAP Menu Path: Accounting> Financial Accounting>Account payable>periodic
payments
Output Determination:
Output Type:
Mode of Execution:
Program Name:
Layout Set Name:
Standard Text:
Special Printing/Media Requirements:
Sort Criteria:
Logo:
Bar Codes:
Distribution/Volume:
processing>
4.2
Selection Criteria
Specify all parameters to the form or report.
N/A
Field
Name
Table Field /
Checkbox /
Radio Button
4.3
Output Layout
Attach a form or report layout. Include field layout, spacing, header/footer details. Indicate whether
times should indicate local or system time. Specify paper format and paper size if not indicated in
media requirements.
N/A
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Functional Specification
5.1
General
Describe the required functionality. Specify the following information wherever applicable.
N/A
Inbound/Outbound:
Frequency:
Volume:
Legacy Data Source:
Legacy Contact:
Method of Execution:
Mode of Handling:
Data Cleansing Process:
Reconciliation Process:
Data Consistency Check:
Error Handling Method:
Interface Process Log Details:
Post Execution Notification Details:
5.2
Dependencies
N/A
5.3
Scheduling Considerations
Describe any scheduling considerations. Specify the following information wherever applicable.
N/A
Synchronous/Asynchronous:
Load Balancing/Parallel Processing:
Other System Loads at Time of Process Run:
Time Window for Execution:
Triggering Mechanism/Process:
General
N/A
6.2
Required Screens
List all required screens. Describe their purpose and flow.
N/A
6.3
Screen Layouts
Complete the following attachment for each screen.
N/A
Page 14 of 15
Functional Specification
7
Additional Information
7.1
7.1.1
Test Plan
Related Business Scenario and Business Transactions
Identify the business scenario and business transactions this development will be tested
with.
Business Scenario/Business Transaction
7.1.2
Test Data
Identify the test data requirement and the date it is required
System
ID
Data
ID
Data Name
Data Provider
Date Required
dd-mmm-yyyy
dd-mmm-yyyy
7.2
Backup / Recovery
This section should define the general recovery strategy for this design.
7.3
Security Profile & Authorization
This section should define the general security administration for this design.
What user profile is required to invoke this function.
Profile
Required
7.4
Audit / Control
This section should define any audit solution for this design.
Change Control
Section
Date
Change details
Page 15 of 15