A PROJECT STUDY REPORT ON PERSONAL MANAGEMENT IN AMBUJA CEMENT

Submitted in partial fulfillment for the Award of degree of Master of Business Administration

SUBMITTED TO: Ms. MEENAL SUKLECHA

SUBMITTED BY:BHUPAL SINGH MBA 4TH SEMESTER

SUBODH INSTITUTE OF MANAGEMENT & CAREER STUDIES, JAIPUR 2010-2012

GUIDE CERTIFICATE

STUDENT DECLERATION

PREFACE

Acknowledgement
I express my sincere thanks to my project guide, Dr/Mrs. MEENA, for guiding me right from the inception till the successful completion of the project. I sincerely acknowledge him/her/them for extending their valuable guidance, support for literature, critical reviews of project and the report and above all the moral support he/she/they had provided to me with all stages of this project. I would also like to thank the supporting staff ___________________________ Department, for their help and cooperation throughout our project.

(Signature of Student) Name of the Students

CONTENTS

CHAPTER-1 INTRODUCTION

1.1 CEMENT:
Cement is a well-known building material and occupation an indispensable place in modern day construction. Cement can be defined as substance, which is capable of uniting together fragments or masses of two or more solids to a compact whole. Cement is a fine powder when mixed with sand metal and water, it sets and hardens to form mechanically strong structures, it contains compounds of calcium oxide with silicon dioxide, aluminates oxide ferric oxide which have been formed by fusion. When mixed with water, cement hardens both in air and water. According to German Standards DIN1164 it has to attain a compressive strength of at least 25N/mm square in 28 days. Cement is essentially a mixture if silicates and aluminates of lime viz, C23 Tricalcium Silicate, C2SDicalcium Silicate, C4A1 Fe Tetra calcium Alumino Ferrite

1.2 FUNCTION:
When cement is mixed in the water and sand or concrete then it hardens both air and water. The function of cement is first to bind the sand and the coarse aggregate together and second to fill the void between the sand the coarse aggregate particles to form compactness.

1.3 CEMENT INDUSTRY IN INDIA:

The Cement Industry is one of the earliest modern Indian industries. The first manufacturing plant installed by the Indian Cement Company ltd., produced its first cement bag in 1914.the cement industry in India at the time in India at the time India become independent in 1947 was in private enterprises. Cement is one of the oldest building construction materials. The Cement industry in India has come a long way from 1947 to 2006.At present it is a major core industry with an installed capacity about 100 million tones. In a global context, India is the major player among the cement producing countries of the world. The remarkable thing about Indian cement industry is the shifting of its manufacturing technology towards high degree of modernization. Performance wise Indian plants have
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achieved energy consumption figures, which compares with the best in the world. Modernization of the manufacturing technology has results in the increased production capacity and advanced improvement in the quality.

1.3.(a)The major Cement manufactures of India are as follows:

1. Ambuja Cements. 2. Lafarge Cement. 3. Ultratech 4. Grasim Cement. 5. Century Cement. 6. ACC Ltd 7. India Cement

1.4 CEMENT INDUSTRY IN CHATTISGARH:

Chhattisgarh is leading producer of limestone and dolomite. Large deposits of limestone, both flux grades occurs in three major belts. One of them covers the districts of Drug, Raipur, Bilaspur and Raigarh. The total result has been estimated to be 2000 million tons. This unexpected belt of quality limestone has always attracted the cement manufactures. 43% of cement, as compared to other states, is being produced in Chhattisgarh itself.

1.4(a) CEMENT: THE INDIAN SCENE:

India is the second largest cement producer in the world. The quality of Indian cement is considered to be one of the finest in the world. Also, on the parameters of productivity, energy consumption and pollution control, The Indian cement industry matches the best in the world.
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Many individual cement companies have contribution to the high position that the Indian cement industry enjoys today of which M/s. Gujarat Ambuja Cement Ltd (GACL) plays the most significant role.

1.4(b) AMBUJA CEMENT LTD (ACL):

Ambuja cement has consistently set itself the highest standard in the world on the way it has set new benchmarks for the cement industry and stood best in the world-class cement manufacturing Industry. Ambuja cement (formerly, Gujarat Ambuja Cement) started out in 1986, it approached the cement business with an open mind. To compare with the order, established player who had already written off their plant cost, it was important to have the lowest capital cost per ton of cement. Its plants would have to be set up in record time, its capacity utilization would have to be above 100% and its power consumption would have to set a record low. Given this line of thinking, empowerment was not just a fashionable term; it was the only way to achieve its goals.

1.4 (c) Philosophy of company:

The company works with their intelligent exectives and experts on the philosophy of I CAN. Consequently, in just a matter of twenty years, the company has grown twenty-fold from a mere 0.7 million tonnes to 16 million tonnes production today. On the way, it has set new benchmark in operational excellence and logistics management, marketing and brand building. This makes Ambujas one of the most efficient and Indias most profitable company today. To match the high growth in industry and sustain its top position, the company invited Holcim to take controlling stake in its share holding. Holcim holds 35% stake in Ambuja.

1.4 (d) HOLCIM:

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Holcim, a Swiss Company, with presence in 70 countries across the world, is one of the largest and most respected suppliers of cement in the world. Its capacity totals up to 194 millions tonnes of cement, aggregate and downstream products like ready mix concrete and asphalt including services. The name of group was changed from Holderbank Financier Glaris Ltd. to Holcim Ltd. in May 2001. Today the international presence of Holcim consists of balanced mix of companies in industrialized and emerging markets. In India, Holcim group controls two cement companies Ambuja Cement & ACC.

1.4(e) About Bhatapara :

Before 1998 that cement plant is established with the name of Modi Cement Ltd. But after 1998 that is merged in Gujarat Ambuja Cement Ltd. , but now that is called Ambuja cement , Ambuja cement unit Bhatapara is located at village Rawan , Thesil- Baloda Bazar , distt.-Raipur (C.G).The distance between Rawan and Bhatapara is 17km; the plant is about 65 away km from the Bilaspur ,.The nearest railway station is Bhatapara and distance between bhatapara and bilaspur is train route is about 47km.

1.4(f) Plant Capacity:

The Ambuja cement unit Bhatapara manufacturing clinker and cement both. It is producting 1 million tonnes per annum in clinker and 1.2 million tonnes per annum cement .

1.4 (g) Product Profile :

Ambuja Cement Ltd. Unit Bhatapara, manufacturing two types of cements, Ordinary Portland Cement (O.P.C)-53 grade Portland Pozzolana Cement (P.P.C)

1.4 (h) Transportation & Export :

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Ambuja Cement unit Bhatapara is supplying their manufacturing products by Rail and transports. Ambuja cement having international market to supply their products in neighbour countries and states. Almost the entire cement produced in India is begged and transported by road and rail. Due to fast development of country, road and rail infrastructure are being over loaded and are experiencing heavy strain. This also result in deterioration in the quality of cement,delay in delivery,higher price in amount of transportation and handing cast etc. more over they have been using waterways extensively for transpoting cement. This sea route for the first time in India. Ambuja cement having three captive pords and seven shits for captive cargo by sea the port of muldwarka is protected by about 1km long break water for the round the year operation with facilities for berthing vessels up to 35000 DWT. Ambuja Cement ltd.is the first and only company in India to have such facilities. This has enabled to export cement in bulk to the neighboring countires and states. In India, Holcim group controls two top cement companies Ambuja Cement and ACC.

1.4 (i) Plants of AMBUJA CEMENT LTD: 1. Ambuja Nagar, Gujarat 2. Bhatapara, (C.G) 3. Darlaghat, Himachal Pradesh 4. Chandarpur Maharashtra 5. Bhatinda, Punjab 6. Ropar, Punjab 7. Rabriyawas,Rajasthan 8. Farakka, West Bengal

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1.4(j) List of Various Mother Plants and Grinding Unit

Name of the Company Gujarat Ambuja Gujarat Ambuja (G) Gujarat Ambuja (G) Ambuja Cement Raj. Ltd. Ambuja Cement Ambuja Eastern

Location Darlaghat Ropar Bhatinda Pali Kodinar Sankrail

State Himachal Pradesh Punjab Punjab Rajasthan Gujarat West Bengal

Status Mother Plant (North) Grinding Unit Grinding Unit Mother Plant (Rajasthan) Mother Plant (West) Grinding Unit

Ambuja Eastern- CTG

Bhatapara

Chhattisgarh

Mother Plant (East)

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14

CHAPTER -2 TIME OFFICE

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 Punching card facility. Time in machine and time out machine is located in time
Office.

Time in and Time out records are maintained. Daily attendance is maintained in time office. Daily attendance is maintained in computerized form which is
known as daily Report.

Different forms are available in time office.

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2.1 Punching Card

This is the format of punching card, where Emp.name, DOB and Blood Group are mentioned. When shift is start then employee shows this card in front of the time in clock. And then after he can go for work. Punching card is very important for an employee and worker. Without it they marked absent and also deduct one day wages from salary.

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2.2 Time machine

2.2(a) Time in Machine:

Daily attendance is maintained by this time machine. This is time in machine. When employee enter in office then he must show the punching card in front of time in machine. And this entry recorded in computer.

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2.2(b) Time Out Machine:

This is time out machine. When shift is over then employee shows the punching card in front of time out machine. And this also be recorded in computer. This type of machine is available in all department. Like account department, HR department and other else. Thats why employee easily maintain attendance.

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2.3 Daily Report

S. No.
1 2 3 4 5 6 2003668 2003668 2003679 2003679 2003438 2003438 AKSHAYA SAMBHARIYA AKSHAYA SAMBHARIYA AMIT KUMAR BHIHANI AMIT KUMAR BHIHANI M V S RAO M V S RAO ACCOUNT-BP ACCOUNT-BP ACCOUNT-BP ACCOUNT-BP ACCOUNT-BP ACCOUNT-BP 11072009 11072009 11072009 11072009 11072009 11072009 81242 215059 80746 191522 80218 80218 P10 P20 P10 P20 P10 P10

SAP

NAME

DEPTT

DATE

TIME

IN/OUT

This is the format of Daily report. In which S. No., employees SAP no., employees name, department and date are mention and the time in which they enter the plant and the time in which they out of the plant is shown. Daily attendance is recorded as per the Daily report.

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CHAPTER-3 FORMAT OF DIFFERENT FORMS RELATED TO EMPLOYEE

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 Form for out station duty slip. Form for compensatory off intimation availament. Form for daily attendance report site. Form for daily attendance report for contract labour. Form for daily attendance report of project contract labour . Overtime Slip Form for EL / Encashment. Application for re-imbursment of medical Expenses. Accident Report. I.O.W. Form.

3.1 FORM FOR OUT STATION DUTY SLIP

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Out Station Duty Slip

Ambuja Cement Eastern Limited OUT STATION DUTY SLIP

To: TIME OFFICE

Name__________________________________ Employee No.__________________________ Designation _____________________________ Deptt. ________________________________ Place(s) of visit ________________________________________________________________ Purpose ______________________________________________________________________ Departure _______________________________ Date _________________________________ Expected ________________________________ Date _________________________________

Date :

Signature :

Forwarded by :

Head of department:

3.2 FORM FOR COMPENSTORY OFF INTIMATION/AVAILAMENT

AMBUJA CEMENT LIMITED

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UNIT BHATAPARA, RAWAN-493331,DISTT. RAIPUR(C.G.) COMPENSTORY OFF INTIMATION/AVAILAMENT

Date . Form ..

To, P.& A. Department Please note that Mr Eml. No. Deptt .. Designation .. has worked on ... being a weekly off/paid holiday/additional hours due to exigencies of work/in place day(s) compensatory off(s).

he will avail of the same of .which may please be noted.

Signature of Applicant

Head of the Department

____________________________________________________________________________ Note: This should reach P&A Deptt. Within a day or two.

3.3 FORM FOR DAILY ATTENDANCE REPORT SITE

PERSONNEL

AMBUJA CEMENT EASTERN LIMITED

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UNIT BHATAPARA(C.G.) DAILY ATTENDANCE REPORT SITE

Date_______________
SHIFT CATEGORY A.COMPANYS ROLL NON WAGE BOARD WAGE BOARD SUB TOTAL B.CONTRACTORS ROLL PROCESS NON PROCESS SECURITY SUB TOTAL(B) GRAND TOTAL (A+B) RAIPUR BILASPUR DEPUTATION : RETAINERS COMPLIDE BY : CHECKED BY 3.4 DAILY ATTENDANCE REPORT FOR CONTRACT LABOUR AMBUJA CEMENT EASTERN LIMITED UNIT BHATAPARA(C.G.) DAILY ATTENDANCE REPORT FOR CONTRACT LABOUR : : ON ROLL A B C G TOTAL

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Sl.N

NAME OF THE CONTRACTOR M/S A B

SHIFT C G

TOTAL

ON ROLL

A. 01. 02.

PROCESS S.K. AGRWAL ADITYA INTERPRISES SUB TOTAL (a)

B. 03. 04. 05. 06. 07. 08. 09. 10. 11. 12. 13. 14.

NON PROCESS MAA SHARDA ASSOCIATES Dr. D.R. DURANDHAR DEV CHATTISGARH UDAYOG SEWAKRAM VERMA B.D. VAISHNAV SURESH KUMAR (SANIT.) PREM KUMAR (SANIT.) PURANLAL VERMA GANDHI RAM SAHU S.K. JAIN (CANTEEN) ASHA RAM SAHU DAULATRAM (COLONY) SUB TOTAL (b)

C. 15.

SECUTITY EAGAL HUNTER PVT. LTD. SUB TOTAL (c)

3.5 DAILY ATTENDANCE REPORT OF PROJECT CONTRACT LABOUR AMBUJA CEMENT EASTERN LIMITED UNIT BHATAPARA (C.G.)
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DAILY ATTENDANCE REPORT OF PROJECT CONTRACT LABOUR

Date________________ Sl.N NAME OF THE CONTRACTOR 01 02 03 04 05 C.G. Const. Shiva Transport B.S. Errectors Kriparam Verma A G B C TOTAL GATE PASS PERMITED G RAWAN a b c

TOTAL

COMPLIED BY

CHECKED BY

3.6 OVERTIME SLIP

AMBUAJA CEMENT LIMITED UNIT- BHATAPARA FORM NO. 12

FormDepartment OVERTIME SLIP To: TIME OFFICE

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Please note that the following employee gas worked overtime on . Empl. No. Name Designation Normal duty Overtime Form To Total Reason Remark

1. Replacement 2. Modification 3. Break down 4. Routine Maintenance Authority 5. Fabrication 6. Extra work of O.T. Note :- This slip should reach T.O. immediately on resumption/Completion Date Section Incharge Head of Deptt. Approving

3.7 FORM FOR EL / ENCASHMENT

AMBUJA CEMENT EASTERN LIMITED

(FOR EL/ENCASHMENT)
TO, PERSONNEL DEPARTMENT

I am having..days Earned leave in my account ass on . and wish to encash ..days Earned leave as per provision of the 28

circular No.M.C.L.: PERS:31:675 dated 09-09-93.

You are requested to please arrange to release this payment along with my salary. due for month of .

Thanking you Yours faithfully

Signature Name

:.. :.

Employee No. :. Basic Designation Department :. :. :.. (FOR OFFICE ONLY) 1. E.L. Credit as on 2. E.L. Encashment 3. Balance E.L. after encashment 4. Amount payable Rs @ Rs.. for days. days days days ..days

5. Amount to be included in a salary for the month of .

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PREPARED BY BY

CHECKED BY

APPROVED

This form is for Earning Leave encashment. Employees provided 30 days earning leaves. And they can encash earning leave.

3.8 APPLICATION FOR RE-IMBURSMENT OF MEDICAL EXPENSES AMBUJA CEMENT EASTERN LIMILED Unit BHATAPARA APPLICATION FOR RE-IMBURSMENT OF MEDICAL EXPENSES Name : Designation : To, Employee No. : Department :

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Personnel Department Ambuja Cement Eastern Limited Please arrange to re-imburs medical incurred by me as per bill enclosed as on under:Detail of Expenses : Bills, Receipts, Cash Memo and Prescription etc./ should be attached serially with summary.
Sl. No Name of patient Age Relationsh ip Period of illness From To No. of enclosures Amount Rs. P.

Date : RECOMMENDATION OF COS MEDICAL OFFICER

Employee Signsture FOR USE OF PERSONNEL DEPTT. Accounts Deptt. __________________ Please pay Rs. _______________(Rs. ____________________________________only)

Date

Noted

Checked

Approved

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FOR ACCOUNTS USE Dr/Cr Amount Rs P

Paid Rs Cashier Prepared by Approved by

This form provided medical allowance for employee. In this form injured employee fill his name, id, designation and department. They should also attached hospital bills, receipt and cash memo.

3.9 ACCIDENT- REPORT AMBUJA CEMENT LIMITED UNIT BHATAPARA ACCIDENT REPORT

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ACCIDENT DATE/TIME

WHETHER CONDITION

NAME & DESIGNATION PERSONNEL INVOLVED

AGE/SEX

LENGTH OF SERVICE

HOURS AT WHICH WORKS STARTED

LOCATION OF ACCIDENT INJURIES SUSTAINED DESCRIPTION OF ACCIDENT

NATURE OF JOBS DEGREE OF INJURY CAUSE OF ACCIDENT

SKETCH OFSCENE OF SCENE OF ACCIDENT

ACTION TAKEN

PRIVNTIVE ACTION

SIGN OF DEPTT. HEAD

SIGN OF SECTION INCHARGE

NAME OF SECTION INCHARGE

3.10 I.O.W. FORM

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AMBUJA CEMENT EASTERN LIMITED UNIT BHATAPARA I.O.W. FORM Medical Office on duty DATE ..

This is to inform you that Mr. ____________________________________________ Designation __________________________ Deptt. ___________________has met with an accident on ______________________________at ______________a.m/p.m. while on duty. Kindly provide him Medical Treatment. Detail report will follow Signature Name :________________________ :________________________

Shift Incharge / Section Incharge :_________ Time Date C.C. : Safety Deptt. / Time Office :_________________________ :_________________________

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CHAPTER -4 PROVIDENT FUND

Administration of the fund.

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 Central board of trustee. Employees provident fund. Organization Structure. The Provident Fund Act and Scheme. Employee Provident Fund scheme, 1952. Employee Pension Scheme. Provident fund according to ACL. Form No 5 (For Exempted Establishment only) The employee
Pension scheme 1971.

Form 4 (EPF) (For exempted establishment only) the employees

pension scheme- 1971.

Form No. -6 (EPF). The Employee Pension Scheme-1995. Combined challan of A/C no. 12,10,21,22.

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4.1 Administration of the fund

4.1(a) Central Board of trustees:

The fund is vested with and is administered by the central Board of Trustees appointed by the Central Government. The central Board is a tripartite body consisting of a Chairman, a vice-chairman and representatives of the Central Government, state Government, Employees Organization.

4.1(b) Central Board Of Trustees- EMPLOYEES PROVIDENT FUND: SECTION 5A

Chairman (union Minister for Labour) Vice-Chairman (union State Minister for labour, Ministry of Labour) 5 representatives of the Central Government. 15 Representatives of the State Government 10 Representatives from employees Organization 10 Representatives from employers Organization Central Provident Fund Commissioner (Member- Secretary) Total = 43

4.1(c) Executive Committee of the Board: Section 5AA

The Central Government has constituted the Executive Committee is assist the Central Board in the performance of its function.

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4.1 (d) Executive Committee if the CBT(EPF)

Chairman (Secretary to the Government of india, Ministry of Labour) 2 Representatives of the Central Government 3 Representatives of the State Government 3 Representatives of employees Organisation. 3 Representatives of the employers Organitation. Central Provident Fund Commissioner (Member- Secretary) Total= 13

4.1(e) Organizational Officer

Apart from the headquartetsat New Delhi, there are 21 Regional offices, 64 subRegional Offices, 20 sub-Accounts, 12 Services Centres and 13 Inspectorate Offices throughout the country.

4.1(f) Sources of Administrative Expenditure

The Administrative expenditure of Provident Funds Scheme is met out of the Administrative changes received from the employers of the un-exempted establishments and inspection charges from the employers of exempted establishments. The Administrative charges are payable by unexampled establishment @ 1.10% of the wages on which Provident Fund contribution is payable. The Inspection charges payable by exempted establishments are @ 0.18% of wages on which provident fund contribution is payable. The minimum administrative charges has been fixed as Rs. 5/- per month.

4.1(g) Training Activities

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The Organisation has an Apex Training Institute called National Academy fro Training & Research in Social Security based in Delhi with 5 Zonal Training Institutes based at Calcutta (East Zone), Chennai (South Zone), Ahmedabad (West Zone), Faridabad (North Zone) and Shilong( Sub- zone training Institute) in fulfillment of its Human Resource Development initiative is enhancing the skills, knowledge and Attitudes of the entire personnel of the organisation.

4.2 ORGANISATION STRUCTURE- EPFO

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Central Board Of Trustees

Central P.F. Commissioner

ACC (HR)

ACC (P)

ACC (C)

FA & CAO

Addl. CPFC (WZ)

Addl CPFC (NZ)

Addl. CPFC (SZ)

Addl. CPFC (EZ)

ACC (IS)

Direc tor

RPFC(Pn sion)

Dir. (vigi lanc e) RPFC(En f.) RPFC(Ins p) RPFC(Ex e) RPFC(Re c)

RPFC(RA ) RPFC(AS ) RPFC(EX AM) RPFC(PG S)

RPF C (F&A RPF C(in vest DyDi r (aud

RPFC (MH) RPFC (GJ) RPFC (RJ) RPFC (MP)

RPFC (DL) RPF C (HP) RPFC (HR) RPF C (PN) RPF C(U P)

RPFC (TN) RPFC (AP) RPFC (KN) RPFC (KR)

Dirc. (MIS) RPFC (BR) RPFC (NER RPFC (OR) RPFC (WB)

Dirc. (com p) Dy Dir (trg) ZTI (NZ) ZTI (NZ) ZTI (NZ) ZTI (NZ) Sub ZTI shilo ng

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4.3 ACT AND SCHEME

4.3(a) The Act
The employees provident fund Organization came into being following enactment of the Employees provident funds acts in the year 1952. The objective of the act in 1952 was the institute of compulsory contributory Provident Fundsfor employees to which both the employee foe avating the insurance cover. Family/depends of deceased member are entitled payment upto Rs 60,000/- subject to calculation in each case. With from 16.11.1995,Employees Pension Scheme, 1995 has been introduced for the members by diverting 8.33% of Employers share Provident Fund contribution to the Pension Fund. Employees pension Scheme, 1995 replaced the erstwhile Employees Family Pension Scheme 1971.

4.3(b) Application of the Act

Employees Provident Funds and Miscellaneous Provision Act, 1952 extends to the whole of India except the state of Jammu and Kashmir. [The state Government of Jammu and Kashmir have instituted a separate Provident Fund Scheme with effect from 1st June 1961] The Act initially applied to factories/establishment falling within 6 specified industries, i.e. (1) Cement, (2) Cigrattes, (3) Electrical, Mechanical or General Engineering Product, (4) Iron & Steel (5) Paper (6) Textiles (made wholly or in part of the cotton or wool or jute or silk whether natural or artificial) which had complete 3 years of existence and employed 50 or more persons. Presently, the act is applicable to 180 specified industries/ classes of establishmets. Employees Provident Funds and Miscellaneous Provision Act, 1952 as it standes today, is applicable to:

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1) Every establishment which is engaged in any one more of the industries

specified in Schedule 1 of the Act or any activity Notified by central Government in the Official Gazette;

2) Employing 20or more persons.

The act does not apply to Co-operative Societies/ Establishment, empolying less than 50 persons and working without the aid of Power.

Eligibility for membership At the inception of the Scheme, an employee who was in receipt of pay upto Rs 3000- per month and who worked for one year was eligible for membership of the fund. Presently employee at the time of joining the employment and getting wages up to Rs 500/- w.e.f. 1.10.1994 is required to become a member.

4.3(c) Rate of Contribution

1) Government issued Notification dated 9th, enhancing Provident Fund

contribution rate from 8.33% to 10 %. With this, 175 categories of industries/establishments out of 180 categories notified will by paying Provident Fund contribution @ 10%.
2) Government through an Ordinance dated 22nd September, 1997 increased the

contribution rate towards Provident Fund as under: a) Estsblishment paying contribution @ 8.33% to 10 %. b) Estsblishment paying contribution @ 10% to12%.

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Contribution @ 10% of wages is applicable in respect of following industries/class of establishment: 1) Jute Indusrtry 2) Beedi Industry 3) Brick Industry 4) Coir Industry other than the spinning Sector 5) Guar Gum Factories 6) Any sick Industrial Company as defined in the Sick Indusrial Companies Act,1985; 7) Any other establishment which has at the end of any financial year accumulated losses equal to or exceeding the entite networth.

4.3(d) Rate of Interest to members:

Under para 60(1) of Employees provident Fund, Employees Provident Fund 1952, the central Government on the recommendation of the Central Board of Trustees, Employees Provident Fund declares the rate of intrest to be credited to the accounts of Provident Fund members annally. The rate of interest which was 3% per annum in 1952-53 has gradually been raised periodically and is at present 12 % per annum. Now as it 9.50% per annum.

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4.4 EMPLOYEES PROVIDENT FUNDS SCHEME 1952

4.4(a) Provident Fund Benefits:
Partial withdrawals Advances are allowed to members for under noted purpose a) Financial of life insurance policy- para 62. b) Meeting expences of marriage of self, children /brother/sister- para 68K. c) Post- matriculation education of children- para 68 K d) Acquiring dwelling house or site para 68 B e) Repaying housing loans- para 68 BB f) Meeting expenses on sickness-para 68 J g) Temporay unemployment Para 68 H h) Purchase of necessury auxiliary aids for handicapped members para 68N

4.4(b) Final settlement

In the following circumstances, full amount standing to the credit of the members is payable:a) Full amount standing to the member is immediately payable in the following

circumstances:-

44

1) On retirement from service after attaining the age of 55 years. 2) On retirement owing to permanent/ total disablement.
3) Before migration form India for permanent settlement abroad.

4) Leaving service 5) In the event of death.

b) Full accumulation with interest thereon may also be immediately refunded to the

member in the following circumstances:1) Where a factory or other establishments, is closed but certain employees who are not retrenched are transferred by the employer to other factory or establishment not covered under the Act. 2) Where a member is transferred from a covered or other establishment to another factory or other establishment not covered under the Act, but is under the same employer. 3) Where a member is discharged and isgiven retrenchment compensation under the Industrial Dispute Act, 1947 (14 of 1947). 4) The government of India have also directed that the provident Fund accounts should be settled immediately by way of both the employees and employers share of contribution in full in respect of those members who cease to subscribe to the fund as a reslt of an establishment going out of the purview of the Act under Section 16 (1)(a) thereof.
5) With effect from 1.1.1990, forfeiture clause has been removed and now

members on leaving service can also get back Provident Fund amount in full i.e., both employees and employer share together with interest after a wait in period of 2 months of non-employment.

4.4(c) Provision on Exemption

45

Such of establishments, which have their own Provident Fund Scheme in vogue conferring benefits to their employees equal to or more than those provided under the conferring benefits to their employees equal to or more than those provided under the statutory Scheme may seek exemption under section 17 of the Act from the provisions of the statutory scheme, if their employees are in favour o such exemption. Likewise individual employee or class of employees who contribute to the employers private Provident Fund Scheme may also seek exemption under Paragraph 27 and 27 A of the statutory scheme to continue to be members under their Provident Fund Scheme.

4.5 EMPLOYEES PENSION SCHEME, 1995: 4.5(a) Eligibility

Member on attaining the age of 58 years and having rendered minimum ten years contributory service (including the membership period and with ceased Family Pension Scheme, 1971) shall qualify for superannuation Pension. For serving less than 10 years, member shall be eligible for scheme certificate or withdrawl benefit as the case may be. Pension entitlement on invalidity on Family Pension upon members death has no eligibility bar.

4.5(b) Benefits:
Employees Pension Scheme, 1995 provides for comprehensive Pension package to the member and his family in the following contingencies:
a) Monthly Pension to member for life

1)On superannuation/ retirement ; and

46

2)On permanent/ total disablement b) Family Pension to the spouse for life or remarried along with two children (below 25 years age) at a time upon; 1)Death of the member in service or away from employment. 2)Death of the member as a pensioner after superannuation or retirement or permanent/ total disablement. c) Facility also exists for payment of pension to nominee for unmarried members and those having no family.

4.6 Provident Fund According to ACL.

4.6(a) Provident Fund

Employee provident Organization. Regional Officer, C.G. Block D Scheme No. 32, indra Gandhi Commercial Complex, Pandri Raipur (C.G.) Sub- Submission of monthly return for the month of feb-2009.
47

Ref CG/466 Dear Sir, Enclosed herewith please find the following statutory document duly completed in all respect, of monthly return for the month of feb. 2009. 1. Form no. 4/5 Exempted member. 2. Form no. 5/10 Un-Exempted member 3. Annexure A in duplicate in respect of our Exempted member. 4. Form no. 7 (I.F) in Duplicate for EDLI. 5. Form No. 6 (E.P.S.) 6. Form No. 12 A (Revise) Un-Exempted member. 7. Challans for both exempted & unexempted members.
8. Nomination Exempted (EPS-No)

4.6(b) Form No 5 (For Exempted Establishment only) The employee Pension scheme
Sl. No. Accnt. Remark N. EPS Name of member s/shri Father/husband Date of leaving service 1971[Para.15((2)] name Reason for leaving

service Return of members leaving service during the month of:- Feb 2008.

Name and address ACL Rawan Distt. Raipur. (C.G.). Code no of the establishment:- CG/6466/EXEMPTED/

48

Note:- Please state whether the member is :- (a) Retiring (b) Leaving india for permanent settlement abroad (c) Retrenchment (d) Ordinarily dismissed for serious and willful misconduct (e) Discharge (f) Resigned for our leaving service (h) Dead (i) Attained age of 58 years. (g) asking up employment elsewhere (the name and address of the employee should be stated)

4.6(c) Form 4 (EPF) (For exempted establishment only) the employees pension scheme- 1971 paragraph -15(4) Return of employee entitle for membership of the family pension fund during the month of feb. 2008. Name /Address of the establishment- ACL Rawan Distt. Raipur (C.G)
49

Code no CG/6466/Exempted Sl. No. Accnt.of establishment:- Father/husband Age at Name of previous acnt. Remark
No. No. employee name the entry

Sex Date of entitle for membership

4.6(d) Form No. -6 (EPF) The Employee Pension Scheme-1995. Statement of contribution of the month of :___________________ Name and address of establishment: ACL Code no of the Establishment: CG/6466/Exem Currency period form 1st April to 31st march: Statutory rate of contribution:
50

voluntarily contribution: Total No Wages No of memberAmount of contribution due on contribution remitted in acnt
of Subscription 10 which contribution are recovered Employee 8.33% 8.33% Total Total

amount of no-

Employee

No as per last months return: (+) No of new subscribers-vide form 4(EPS): (-) no of subscriber left service-vide form 5(EPS): Net Total:

Date of remark Remittance

Name and location of the bank in which remitted or no and date Of the cheque / draft sent to regional office

whether the triplicate challan receipt is enclosed : if not, state reason

51

4.6(e) Combined challan of A/C no. 12,10,21,22. (State Bank Of India)

Employee Provident Fund Organization Establishment Code no.: CG/6466 Cheque/cash
MM YY

Acc. Group No. : ____ Paid by

DD MM YY

Employee share DUES FOR THE MONTH OF Employer share Total No of subscriber A/C 1 52 A/C 10

DATE OF PAYMENT

A/C 21

Total Wages due __________________________________________________________________ A/C no 1 A/C no 2 A/C no 10 A/C 21 A/C no 22 Total

S. No. Particulars _________________________________________________ __________________________________________________________________ PART -01 1. Employers share of cont. 2. Employers share of cont. 3. ADM Charges 4. INSP charges 5. Penal Damage 6. MISC Payment
Total

NAME OF ESTABLISHMENT : ACL ADDRESS Name of the depositor

CHAPTER-5
53

DIFFERENT FORMS RELATED TO GRATUITY OF EMPLOYEE

FORM A NOTICE OF OPENING. FORM B NOTICE OF CHANGE. FORM C NOTICE OF CLOSURE. FORM D NOTICE FOR EXCLUDING HUSBAND FROM FAMILY.

54

FORM E NOTICE OF WITH DRAWAL OF NOTICE FOR EXCLUDING HUSBAND FROM FAMILY.

FORM F NOMINATION. FORM G FRESH NOMINATION. FORM H MODIFICATION OF NOMINATION. FORM I APPLICATION FOR GRATUITY BY AN EMPLOYEE. FORM J APPLOCATION FOR GRATUITY BY A NOMINEE.

5.1 FORM A NOTICE OF OPENING

To The Controlling Authority ________________________________________________ 1. Name of the establishment _____________________________________ Address ____________________________________________________

55

2. Name and designation of the employer____________________________ ___________________________________________________________ 3. Number of person employed ___________________________________ 4. Maximum number of persons employed on any day during the preceding twelve month with date _______________________________________ 5. Number of employees covered by this Act _________________________ 6. Number of Industry ___________________________________________
7. Whether seasonal _____________________________________________ 8. Date of opening ______________________________________________ 9. Details of head office/branches __________________________________

(a) Name and address of the head office ___________________________ _________________________________________________________ Number of employees ______________________________________ (b) Name and addresses of other branches in India: 1. _______________________________________________________ 2. _______________________________________________________ 3. _______________________________________________________ I verify that the information furnished above is true to the best of my knowledge and belief. Place ______________ Signature of the employer

56

5.2 FORM B NOTICE OF CHANGE

To The Controlling Authority _________________________ Name of the establishment ____________________________________________ Address ___________________________________________________________ Take notice that following changes have taken place with effect from _______ in the particulars furnished by me in notice dated _______________ on Form A. Name _____________________________________________________________ Address ___________________________________________________________ Name of the employer ________________________________________________ Nature of business ___________________________________________________ Place ___________ Date ____________ Signature of the employer Name and designation

57

5.3 FORM C NOTICE OF CLOSURE

To The Controlling Authority. _______________________ Take notice that it is intended to close down the establishment with effect from _____________________ The other details are furnished below:1. Name and address of the establishment _____________________________ 2. Name and address of the Head Office, if any _________________________ 3. Name and designation of the employer ______________________________ 4. Number of persons in employment _________________________________ 5. Number of employees entitled to gratuity ____________________________ 6. Amount of gratuity involved ______________________________________ Date _____________ Place _____________ Signature of the employer Name and designation

5.4 FORM D
58

NOTICE FOR EXCLUDING HUSBAND FROM FAMILY

To The Controlling Authority (through the employer) (Name and address of the employer here) Form 1. Name of the female employee ___________________________________ 2. Name or description of establishment where employed _______________ 3. Post held with ticket or serial no., if any ___________________________ 4. Department/ branch/section where employed _______________________ 5. Permanent address ____________________________________________ Take notice that I, Smt. ____________ desire to exclude my husband Shri ______________________ from my family for the purpose of the employee of Gratuity Act, 1972. Signature/thumb-impression of the employee Place _____________ Date ______________ DECLARATION BY WITNESSES The above notice was signed/thumb-impressed before me. Name in full and address of witnesses. 1. _________________ 2. _________________ Place _________
59

Signature of Witnesses. 1. ___________________ 2.____________________

Date __________ FOR USE BY THE EMPLOYER Received and recorded in this establishment Reference No. ________________ Date _________ Signature of the employer/officer authorized in this behalf by the employer. Copy to:1. (Employee) 2. The Controlling Authority.

60

5.5 FORM E NOTICE OF WITHDRAWAL OF NOTICE FOR EXCLUDING HUSBAND FROM FAMILY

To The Controlling Authority (through the employer) ( Name and address of the employer) 1. Name of the female employee ____________________________________ 2. Name or description of establishment where employed _________________ _____________________________________________________________ 3. Post held with ticket or serial no., if any _____________________________ 4. Department address _____________________________________________ Take notice that I , Smt. __________________ here by withdraw the notice dated ___________ whereby I excluded my husband Shri ______________ Form my family for the purpose of the payment of Gratuity Act, 1972. The earlier notice was recorded under your reference no. ___________ dated _______. Signature/ thumb-impression of the employee Place _____________ Date _____________

61

DECLARATION BY WITNESSES The above notice of withdrawal was signed/thumb-impressed before me. Name in full and full address of witnesses. 1. _______________ 2. _______________ Place ___________ Date ____________ FOR USE BY THE EMPLOYER Received and recorded in this establishment Reference no. _________ Date ________________ Copy to:a) (Employee) b) The Controlling Authority. Signature of the employer/officer authorized Seal/rubber-stamp of the establishment Signature of Witnesses. 1. _____________ 2. _____________

62

5.6 FORM F NOMINATION

To (Give here name or description of the establishment with full address). I, Shri/Shrimati/Kumari ______________________________ (name in full here) whose particulars are given in the statement below, hereby nominate the person(s) mentioned below to receive the gratuity payable after my death as also the gratuity standing to my credit in the event of my death before that amount has become payable, or having become payable has not been paid and direct that the said amount of gratuity shall be paid in proportion indicated against the name(s) of the nominee(s).

2 I hereby certify that the person(s) mentioned is a/are member(s) of my family within the meaning of clause (h) of section 2 of the Payment of Gratuity Act, 1972. 3 I hereby declared that I have no family within the meaning of clause (h) of Section 2 of the said Act. 4 (a) My father/mother/parents/ is/are not dependent on me. (c) My husbands father/ mother/parent is/are not dependent on my husband.

63

5 I have excluded my husband from my family by a notice dated the ____ to the controlling authority in terms of the proviso to Clause (h) of Section 2 of the said Act. 6 Nomination made herein invalidates my previous nomination.

NOMINEE(S)
Name in full with Relationship with Proportion by which the gratuity full address of will be shared 1. 2. the employee Age of nominee

STATEMENT 1. Name of employee in full ________________________________________ 2. Sex __________________________________________________________ 3. Religion ______________________________________________________ 4. Whether unmarried/married/widow/widower _________________________ 5. Department/Branch/Section where employed _________________________ 6. Post held with ticket or, serial no., if any ____________________________ 7. Date of appointment ____________________________________________ 8. Permanent Address _____________________________________________ Village ________ Post Office _____ Thana ______________ District _____________ Sub-division _______ State _________

64

Signature/thumb-impression of the employee DECLARATION BY WITNESSES Nomination signed/thumb- impressed before me. Name in full and full address of witnesses. 1. _________________________ 2. _________________________ Place _________ Date __________ Certificate by the employer Certified that the particulars of the above nomination have been verified and recorded in this establishment. Employers reference no., if any _______Signature of the employer/officer Authorized Designation ___________ Date ________________ Name and address of the establishment/ Rubber stamp thereof ACKNOWLEDGEMENT BY THE EMPLOYEE Received the duplicate copy of the nomination in form filed by me and duly certified by the employer. Date _________________ Signature of the employee Signature of witnesses 1. ________________________ 2. ________________________

65

5.7 FORM G FRESH NOMINATION

To (Give here name or description of the establishment with full address) I, Shri / Shrimati___________________ (name in full here) whose particulars are given in the statement below, have acquired a family within the meaning of clause (h) of Section 2 of the Payment of Gratuity Act, 1972, with effect from the ______ (date here)____________ in the manner indicated below and therefore nominate afresh the person(s) mentioned below to receive the gratuity payable after my death as also the gratuity standing to my credit in the event of my death before that amount has become payable, or having become payable has not been paid and direct that the said amount of gratuity shall be paid in proportion indicated against the name(s) of the nominee(s). 2 I here by certified that the person(s) mentioned is/are member(s) of my family within the meaning of Clause (h) of Section 2 of the said Act. 3 (a) My father/mother/parents is/ are not depend on me. (b) My husbands father/ mother/ parents is/ are not dependent on my husband.
66

4 I have excluded my husband from my family by a notice dated the_________ to the controlling authority in terms of the proviso to Clause (h) of Section 2 of the said Act. NOMINEE (S)
Name in full with Relationship with Proportion by which the gratuity full address of will be shared 1. 2. the employee Age of nominee

MANNER OF ACQUIRING A FAMILY (Give details as to how a family was acquired, i.e./ whether by marriage or

parents being rendered dependent or through other process like adoption.)

STATEMENT 1. Name of employee in full ______________________________________ 2. Sex _______________________________________________________ 3. Religion ___________________________________________________ 4. Whether unmarried/ married/ widow/ widower _____________________ 5. Department/ Branch/ Section where employed _____________________ 6. Post held with ticket or serial no., if any __________________________ 7. Date of appointment __________________________________________ 8. Permanent Address ___________________________________________ Village __________ Post office ________ Thana _____________ District ____________ Sub-division ________ State ______________

Signature / thumb-impression of the employee

67

Place ____________ Date _____________ DECLARATION BY WITNESSES Fresh nomination signed / thumb- impressed before me. Name in full address of witnesses. 1. __________________________ 2. __________________________ Place ___________________ Date ____________________ CERTIFICATE BY THE EMPLOYER Certified that the particulars of the above nomination have been verified and recorded in this establishment. Employers Reference No _______________ Signature of the employer / officer authorized Designation _________________________ Date __________________ Name and address of the establishment / rubber stamp there of ACKNOWLEDGEMENT BY THE EMPLOYEE Received the duplicate copy of the nomination in form field by me and duly certified by the employer. Date __________________ Signature of the employee Signature of Witnesses. 1. ___________________________ 2. ___________________________

68

5.8 FORM H MODIFICATION OF NOMINATION

To (Give here name or description of the establishment with full address). I, Shri/ Shrimati / Kumari ______________________ (name in full here ) whose particulars are given in the statement below, hereby give notice that the nomination field by me on ___________ and recorded under your reference ____________ (date ____________) No. ________________ dated__________________ shall stand modified in the following manner: (Here give details of the modification intended) STATEMENT 1. Name of employee in full ________________________________________ 2. Sex __________________________________________________________ 3. Religion ______________________________________________________ 4. Whether unmarried / married / widow / widower ______________________

69

5. Department / Branch / section where employed _______________________ 6. Post held with ticket or, serial no., if any ____________________________ 7. Date of appointment ____________________________________________ 8. Address in full _________________________________________________ Signature / thumb-impression of the employee Place ___________ Date ____________ DECLARATION BY WITNESSES Modification of nomination signed / thumbed-impressed before me. Name in full and full address of witnessed. 1. __________________ 2. __________________ 3. Place ___________ 4. Date ____________ CERTICATE BY THE EMPLOYER Certified that the above modification have been recorded. Employers Reference No. _________________________ Signature of the employer / officer authorized Designation _______________________ Date __________ Name and address of the establishment/ rubber stamp thereof 1.__________________ 2.__________________

70

ACKNOWLEDGMENT BY THE EMPLOYEE Received the duplicate copy of the notice for modification in form H field by me and duly certified by the employer. Date _________ Signature of the employee

5.9 FORM I APPLICATION FOR GRATUITY BY AN EMPLOYEE

To (Give here name or description of the establishment with full address). Sir/ Gentlemen, I bag to apply for payment of gratuity to which I am entitled under Sub-section (1) of section 4 of payment of Gratuity Act, 1972, on account of my superannuation / retirement / resignation after completion of not less than five years of continuous service due to total disablement due to accident / total disablement due to disease with effect from the _____________ Necessary particular relating to my appointment in the establishment are given in the statement below:-

71

STATEMENT 1. Name in full __________________________________________________ 2. Address in full _________________________________________________ 3. Department / Branch / Section where last employed ___________________ 4. Post held with ticket or, serial no., if any ____________________________ 5. Date of appointment ____________________________________________ 6. Date and clause of termination of service ____________________________ 7. Total period of service ___________________________________________ 8. Amount of wages last drawn ______________________________________ 9. Amount of gratuity claimed ______________________________________ (a) I was rendered totally disabled as a result of _________________________ __________________________________________________________________ (here give the details of the nature of disease or accident) The evidences / witnesses in support of my total disablement are as follows:_____________________________________________________________ (Here give detail) (b) Payment may please be made in cash /open or closed back cheque. (c) As the amount of gratuity payable is less than Rupees One Thousand, I shall request you to arrange for payment of the sum due to me by Postal Money Order at the address mentioned above after deducting Postal Money Order commission there from.

72

Yours faithfully Place _____________ Date _____________ ____________________________________ Signature / thumb-impression of the employee

5.10 FORM J APPLICATION FOR GRATUITY BY A NOMINEE

To (Give here name or description of the establishment with full address) Sir / Gentlemen,

73

I beg to apply for payment of gratuity to which I am entitled under Sub-section (1) of section 4 of the Payment of Gratuity Act, 1972, as nominee of late ___________ (Name of the employee) who was an employee of your ______________ establishment and died on the _______________________. The gratuity is payable on account of the death of the aforesaid employee while in service / superannuation of the aforesaid employee on _________________/ retirement or resignation of the aforesaid employee on ______________ after completion of ___________________ years of service / total disablement of the aforesaid employee due to accident or disease while in service whit effect from the ____________. Necessary particulars relating to my claim are given in the statement below:STATEMENT 1. Name of applicant nominee_________________________________________ 2. Address in full of the applicant nominee_______________________________ 3. Marital status of the applicant nominee (unmarried /married / widow / widower) _______________________________________________________ 4. Name in full of the employee________________________________________ 5. Marital status of the employee _______________________________________ 6. Relationship of the nominee with the employee_________________________ 7. Total period of the nominee with the employee _________________________ 8. Date of the appointment of the employee ______________________________ 9. Date and cause of termination of service of the employee__________________ 10. Department / branch / section where the employee last work _______________ 11. Post held by the employee with ticket or, serial no., if any _________________ 12. Total wages last drawn by the employee _______________________________

74

13. Date of death and evidence / witness as proof of death of the employee _____________________________________________________________ 14. Reference No. of recorded nomination, if available ______________________ 15. Total gratuity payable to the employee ________________________________ 16. Share of gratuity claimed ___________________________________________ (a)I declare that the particulars mentioned in the above statement are true and correct to the best of my knowledge and belief. (b)Payment may please be made in cash / crossed or open bank cheque. (c)As the amount payable is less than Rupees One Thousand, I shall request you to arrange for a payment of the sum due to me by Postal Money Order at the address mentioned above after deducting Postal Money Order commission there from. Your faithfully Place _____________ Date ______________ __________________________________ Signature / thumb- impression of applicant nominee

75

CHAPTER-6 Research Methodology

76

Research Purpose :- To fine out the working of HRD Department / Time Office. Research Type:- Questionnaires Methods / Research Methods Sample Size :- 10 Survey On :- HRD staff Survey Premises :- ACL, Bhatapara

77

1) Do you have a job rotation policy?

Yes No

60% 40%

Y es No

Interpretation:Many employees get bore for doing a specific job and because of that they lost interest which is not good for working environment. So organization has job rotation policy.

78

2) Do you have a rehiring policy ? Yes No 0% 100%

Y es No

Interpretation:Rehiring policy is not there in ACL. Once the employee get fired or resign for the post he cannot work again in ACL.

79

3) Whether the plant have any referral scheme?

Yes No

0% 100%

Y es No

80

4) Is car own or leased? Own Lease 0% 100%

Own Lease

Interpretation:In ACL car is provided on lease. But it is for the General manager and the employee above M1 category.
81

5. Does the plant pay for the drivers cost?

Yes No

0% 100%

Y es No

Interpretation:In ACL there are some private cars, some cars are provided on lease. In private car driver cost paid by car owner. Car which is provided on lease the driver cost is paid by company, some of the pool driver which cost is also paid by texi owner.

82

6. Employee provided: Earning Leave Casual Leave Sick Leave Interpretation :In one year employee works minimum 240 days and maximum 300 day then after they get Earning Leave. And casual leave and sick leave is provided by the Company. 30 10 Not Applicable

7. What are the various training program in your plant? Interpretation:a. Technical:- This program helps how to work in production line by engineers, ITI

and diploma.
b. Behavioral:- This program helps to maintain employee behavior with in the

organization. c. Safety :- This program helps worker that how to use safety equipment.
d. Soft skill:- this is for how to talk with others and how to represent himself within

the organization.
e. Induction:- Given an idea about culture and environment ( working culture) of the

plant. f. Leadership:- It is for the top level management.

83

8. Is there any retention program in the plant? Yes No 60% 40%

Y es No

Interpretation:If the employee is experienced and perform well for the plant goodwill but he is not satisfy for the working environment or salary and thinking for resign then

84

organization provided retention bonus or any increment for those employees only. 9. Is there any retention bonus? Yes No 0% 100%

Y es No

Interpretation :No, there is no retention bonus. But plant provide bonus for those employee whos basic salary is 10,000 Rs and below 10,000 Rs.
85

It is based on 3500*12=42000 42000*8.33= 3498.6 Rs. 10. How much amount does the plant provide for travel? Interpretation:If any employee going out of station for office work than plant provide Rs. 400 with bill and Rs. 200 without bill. Its depend upon the place where the employee go for official work.

11. In plant there is work for home policy? Yes No 0% 100%

86

Yes No

12. In plant there is flexi policy? Yes No 0% 100%

87

Y es No

13. In plant there are reporting pattern? Yes No 100% 0%

88

Y es No

Interpretation:In ACL there is no work for home policy. In ACL employee work according to their shift. The shift is A, B, C and General shift. In shift A working schedule is 6 A.M.to 2 P.M. In shift B working schedule is 2 P.M. to 6 A.M. In shift C Working schedule is 10 P.M. to 6 A.M. And the timing of general shift is 8 A.M. to 5 P.M.

14. Are there any specific programs to help communication within the organization? Yes 60%

89

No

40%

Y es No

Interpretation:To help communication within the organization specific programs are like verbal discussion, common meetings. This is very useful for the employee to interact with other employees.

15. What type of language you use when you instruct your worker? a. Hindi b. English c. Both 90

Yes Yes Yes

d. Local Language

Yes

16. Is the petrol expenses bore by the plant? Interpretation:Plant is not bore the petrol expenses. Plant gives conveyance allowance for the employee. It is according to the grade.

Grade M-O M-OA M-1 M-1A M-2 M-2A M-3 M-4 M-5A M-5B S-2

Conveyance Allowance Cos Cos 3500/2750/2000/1600/1200/800/600/350/0

17. Organization provides any concession regarding the education of employees children? Yes
91

100%

No

0%

Y es No

Interpretation:ACL established Ambuja Vidhya Pith School in 1988.there is 50% concession for employees children. And for higher education plant provided Rs. 300/- for employee children.

18. Any cultural hall or separate room provided by the organization?

Yes No

100% 0%

92

Y es No

Interpretation:There is a Ambuja Colony and a rest house near by the ACL. In this colony there is a cultural hall for get-together and for many other programs.

19. Plant offer a pension or retirement saving plan or profit saving plan for the employee? Yes No 100% 0%

93

Y es No

Interpretation:Plant provided provident fund for the employee.

20. Are there any programs to assist employee when their personal problem

may affect there on job productivity? Yes 80%

94

No

20%

Y es No

Interpretation:When employees problem affect job productivity then organization helps to solve their problem through verbal discussion.

21. Is it effective for employee? Yes No 80% 20%

95

Y es No

Interpretation:This type of program helps to solve the employees problem and also helps to increase employees confidence and with the help of this program he can perform duty without any stress.

22. Is there any formal or informal orientation program for new employee? Yes No 100% 0%

96

Y es No

Interpretation:In ACL there is formal orientation program for new employee, which gives an idea about the culture and environment (working culture) of the plant.

23. Do you follow rules and regulation instructed by organization? Yes No 100% 0%

97

Y es No

Interpretation:Rules and regulation followed by employee because any misconduct will take action against the employee.

24. Are there any rules regarding the timing?

Yes
98

100%

No

0%

Y es No

Interpretation:There are 4 shift for employees and workers. 8 A.M. to 5 P.M. is for general shift, 6 A.M.to 2 P.M. is for A shift, 2 P.M.to 6 A.M. is for B shift and 10 P.M. to 6 A.M. is for C shift.

25. Do you have a written safety program and policy for your organization? Yes 100%
99

No

0%

Y es No

26. Do you pay any fine for braking rules and regulations? Yes No
100

100% 0%

Y es
Journey Mode of traveling( one Allowance Local/outstation Mode Lodging Boarding

No

Incidental

Grade place to another place) Allowance for private

of Conveyance (includg

per day

per day

Allowance

Off./Res. To Stn./ A Port / day Arrange& As port/Stn. To hotel ment Rs. & Vice-versa) M-O & MOA 200

Rs.(Refer

Rs.(Refer

/ day Rs.

Note 2)

Note 2)

Interpretation:Air-Business class for MO

grade only. For MOA No fines for braking 3000 A/c Company Car / A/c taxi 10000 Actual rules but strict action taken against those employees for any 300

misconduct.

Economy Class/Train-1st A/c (Executive Chair car) M-1 & M-1 A 200 M-2/ M-2 A 200 M-3 Air-Economy class/Train 1st A/c (Ordinary Chair Car) 2300 Air-Economy Class / Train 2nd/3rd AC (Ord. Chair Car) 1800 Interpretation:A/c Company Car / A/c taxi 7500 800 250

27. How does the travel policy work?

Non-A/c Taxi /Auto

6000

600

200

Air- Economy Class / Train

GENERAL TRAVEL EXPENSES

- 2nd/3rd AC (Ord Chair Car) 1500

Non-A/c Taxi / Auto/ Public Transport 5000 500 150

200 M-4

Air-Economy Class/ Train2nd/3rd (Ord. Chair Car) 101 1200 Train- 3rd A/c (Ordinary

Non- A/c Taxi/ Auto / Public Transport 4000 500 150

200 M-5 A/

Non- A/c sharing Taxi / Auto

Note: 1.Employees in Grade M3 & M4 will also be allowed to travel by low fare airlines, so long as the total airfare is within their train eligibility under the travel rules in force, as increased by 50% of the eligible train fare.

102

2. Lodging & Boarding Allow. Will be applicable only when Guest House Facility is not provided by the company. 3. The Limit of lodging charge will stand increased by 25 % for Mumbai, Delhi, Kolkatta, Banglore, Chennai, Pune & Hyderabad. 4. All the above are Basic only. Taxes/surcharge not to be considered in limit.

103

CHAPTER-7 FINDING / SUGGESION / CONCLUSION

104

7.1 FINDINGS
1. Time in and time out is maintained. 2. Organization provide many programs like induction, safety and technical program which is very help full for employee. 3. In ACL there are employee provident fund scheme and bonus scheme. 4. Car facility is provided by the plant. This facility is as per the grade. 5. Employee who is below the M1 grade car facility is not for those employees. 6. No rehiring policy available in the plant. 7. Plant gives travel allowance.
8. Plant provides educational benefit for employees children. 9. Different forms regarding the employee are maintained in time office.

10. Time in and Time out facility are maintained computerized. 11. Employees are having unique emp. No. which is known as SAP. 12. Less paper work.
13. Because of daily report attendance is maintained daily.

105

7.2 SUGGESTION

1. In time office staff is less and work is huge. 2. If there is less staff then maximum work can be computerized. 3. Induction programs are performed in a specific sequence. This is helpful for new employee to understand the working environment of the plant. 4. Proper training to manpower. 5. Rehiring policy should be little flexi. This is for those employees; whose retirement is near. 6. Retention policy and referral policy should be applied in plant.

7.3 CONCLUSION
106

Personnel Management related to HR Department. And HR Department is the soul of any organization. All type of work like making the final payment of an employee, maintaining attendance, check the entry and exit of an employee and worker is performed by HRD Department and Time Office. But the main problem which is facing by the HRD Employee and the time office staff is huge paper work and less number of employees. So the staff member is doing huge work within the duty period. In HRD Department there are such soft ware which is used by employee, but it is not sufficient to reduce work load. So employee needs proper training and they have to aware about the technology. It is important to organize such training for employee with in the proper sequence of time.

107

CHAPTER-8 QUESTIONNEIR

108

I, Shweta Yadav from DIMAT, Raipur to make a survey on Personnel Management in ACL Bhatapara and I would like to know your feedback would you mind spending a few minutes helping me by answering this questionnaire? Name of employee: . Designation :. 1. Do you have a job rotation policy? 2. Do you have a rehiring policy? Yes Yes Yes No No No

3. Whether the plant has a referral scheme?

4. If yes then what is the referral amount? .. 5. What are the condition under which loan is given?...................... 6. What is the loan amount? 7. What is the loan interest rate? .. 8. Is the car own or leased?........................... 9. Is the petrol expenses bore by the plant? 10. Does the plant pay for the divers cost ? 11. You have provided : a. Earning Leave: b.Casual Leave :. c. Sick Live :.. Yes yes No No

12. What are the various training program in your plant? 13. How many types of training are conducted? a) Technical b) Leadership c) Induction Yes d) Any Other No No

14. Is there any retention program in the plant?

15. Whether the plant provide any retention bonus? Yes

109

16. What is your staff turnover rate? . 17. How does the travel policy work? . 18. How much amount does the plant provided for travel? a) For Domestic: b. For Abroad: No No No

19. In plant there is work from home policy? Yes 20. In plant there is flexi policy? 21. In plant there are reporting pattern? Yes Yes

22. Are there any specific program to help communication within the organization? Yes No

23. What type of language you use when you instruct your workers? a) Hindi b) English c) Both d) Local Language

24. Organization provides any concession regarding the education of employees children? Yes No

25. Any cultural hall or separate room provided by organization? Yes No 26. Plant offers a pension or retirement saving plan or profit saving plan for the employee? Yes No

27. Are there any program to assist employee when their personal problem may affect there on job productivity? 28. Is it effective for employee? Yes Yes No No Yes No

29. Is there any formal or informal orientation program?

30. Do you follow rules and regulation instructed by organization? Yes No 31. Are there any rules regarding the timing? Yes No

110

32. Do you have written safety program, policy for your organization? Yes 33. Do you pay any fine for breaking rules and regulation? Yes

No No

111

CHAPTER- 9 BIBLIOGRAPHY

112

1. Payment Of Gratuity Act, 1972. Written by B.R.PODAR 2. The Minimum Wages Act, 1948. Law Publishing Co. Pvt.Ltd.

113