IP Office Manager Application

IP Office
Manager Application
40DHB0002USAU - Issue 13 (05/08/2003)
Manager
Overview of Manager
Contents
Manager .......................................................7
Overview of Manager ..........................................7 Installing Manager ...............................................8 Daily Backup........................................................9 Default LAN Settings ...........................................9 Default Telephony Settings ...............................10 How the System Receives Time........................10
PBX Features and Functions .................. 31

Notes .................................................................31 Extension versus User.......................................31 Account Codes ..................................................32 Conferencing Calls ............................................32 Call Restriction...................................................33 Caller Display.....................................................33 Call Forwarding..................................................34 Call Intrusion......................................................34 Directory ............................................................35 Call Pickup.........................................................35 Acquire Call .......................................................35 Call Waiting........................................................36 Do Not Disturb ...................................................36 Follow Me ..........................................................37 Holding a Call ....................................................37 Music On Hold ...................................................38 Incoming Call Routing........................................38 Using Least Cost Routes ...................................39 Parking a Call ....................................................40 Configuring Personal Fax Numbers...................41 Ring Back When Free........................................41 Transferring a Call .............................................42 Hot Transfer....................................................42 Queuing a Call to a Busy extension................42 Ring Tones ........................................................43 Trusted Locations ..............................................44 Hot Desking .......................................................45 CCC Operation Notes........................................45 Group Paging.....................................................46 Using the External Relay ...................................46 BRI Line Settings ...............................................47
Using Manager ..........................................11

Operators...........................................................11 Creating Operators .........................................11 Default Operators ...........................................11 Receiving a Configuration .................................12 To Receive a Configuration ............................12 To Receive and Name a Configuration...........12 Editing a Configuration ......................................13 Sending a Configuration ....................................14 Configuration Sizes ........................................14 Merging a Configuration ....................................15 Supported Country and Locale Settings............16
Installing and Configuring Ports .............17

Port Types .........................................................17 Installing and Configuring DT Ports ...................18 Installing a DT Expansion Module ..................18 Configuring DT Features ................................18 Using INDEX................................................18 Account Codes ............................................18 Call Pickup...................................................18 DIVERT........................................................19 NO CALLS ...................................................19 Using Speed Dials .......................................19 Forward........................................................19 DSS Keys ....................................................20 GROUP........................................................20 LOG ON.......................................................21 Passcode .....................................................21 Directory Name............................................21 Language.....................................................21 Voicemail .....................................................21 Installing and Configuring DS Ports...................22 Configuring Softkeys ......................................22 Assigning Functions to DSS Keys ..................23 Using DisplayMsg ...........................................23 Call Coverage .................................................24 Call Alerting Scenarios ................................25 Setting Up Call Coverage ............................26 Installing and Configuring S0 Ports ...................27 Example Configurations .................................28 Installing and Configuring WAN Ports ...............29 Installing a WAN3 Module ..............................29 Configuring a WAN Link .................................30 Manager Application IP Office
Hunt Groups ............................................. 48

Overview of Hunt Groups ..................................48 Examples ...........................................................49 Basic Hunt Group ...........................................49 Using Voicemail ..............................................49 Using the Queuing Facility ..............................49 Using an Overflow Group ...............................50 Overflow Group List - Select Required Items ............................................................50 Using a Night Service Fallback Group ............50 Using a Time Profile .......................................50 Enable/Disable Membership..............................51 Hunt Group Call Waiting ....................................51 Hunt Group Voicemail........................................51 Forwarding Hunt Group calls .............................52 How to Monitor Calls..........................................52 Using Queuing ...................................................53 Using the Fallback Tab ......................................53
Short Codes.............................................. 54
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Manager Understanding Short Codes ..............................54 Matching Order..................................................54 Getting the Dialed Number ................................55 Example: Dial Delay Time ..............................55 Example: Short Dialing ...................................55 Example: Overlap Dialing ...............................56 Example: Single Digit Short Codes.................56 Short Code Parameters .....................................57 Short Code Characters ...................................57 Telephone Number Characters ......................58 Using Special Characters ..................................59 Secondary Dial Tone and [n] Characters........59 'N' and 'X' ........................................................59 Dialed Digits and Outgoing Digits ...................60 Default System Short Code List ........................61 Short Code Features .........................................63 Busy................................................................63 Busy On Held .................................................63 Call Intrude .....................................................63 Call Listen.......................................................63 Call Pickup Any ..............................................64 Call Pickup Extn .............................................64 Call Pickup Group...........................................64 Call Pickup Members......................................64 Call Queue......................................................64 Call Record .....................................................65 Call Steal ........................................................65 Call Waiting On...............................................65 Call Waiting Off...............................................65 Call Waiting Suspend .....................................65 Cancel All Forwarding.....................................65 Cancel Ring Back When Free ........................66 Channel Monitor .............................................66 Clear Call ........................................................66 Clear CW ........................................................66 Clear Hunt Group Night Service .....................66 Clear Hunt Group Out Of Service ...................66 Clear Quota ....................................................66 Conference Add..............................................67 Conference Meet Me ......................................67 CW..................................................................67 Dial .................................................................67 Dial 3K1 ..........................................................67 Dial 56K ..........................................................67 Dial 64K ..........................................................68 Dial CW ..........................................................68 Dial Direct .......................................................68 Dial Emergency ..............................................68 Dial Extn .........................................................68 Dial Inclusion ..................................................69 Dial Paging .....................................................69 DialPhysicalNumberByExtension ...................69 DialPhysicalNumberByID................................69 Dial Speech ....................................................70 Dial V110 ........................................................70 Manager Application IP Office
Overview of Manager Dial V120 ........................................................70 Dial Video .......................................................70 Display Msg ....................................................70 Do Not Disturb Exception Add ........................71 Do Not Disturb Exception Delete ....................71 Do Not Disturb On ..........................................71 Do Not Disturb Off ..........................................71 Extn Login.......................................................71 Extn Logout.....................................................71 Flash Hook......................................................72 Follow Me Here...............................................72 Follow Me Here Cancel ..................................72 Follow Me To ..................................................72 Forward Hunt Group Calls On ........................73 Forward Hunt Group Calls Off ........................73 Forward Number .............................................73 Forward On Busy Number ..............................73 Forward On Busy On ......................................73 Forward On Busy Off ......................................73 Forward On No Answer On ............................74 Forward On No Answer Off ............................74 Forward Unconditional On ..............................74 Forward Unconditional Off ..............................74 Headset Toggle ..............................................74 Hold Call .........................................................74 Hold CW .........................................................75 Hold Music ......................................................75 Hunt Group Disable ........................................75 Hunt Group Enable .........................................75 Off Hook Station .............................................75 Park Call .........................................................76 Priority Call .....................................................76 Relay On .........................................................76 Relay Off .........................................................76 Relay Pulse.....................................................76 Resume Call ...................................................77 Retrieve Call ...................................................77 Ride Call .........................................................77 Ring Back When Free.....................................77 Secondary Dial Tone ......................................77 Set Absent Text ..............................................78 Set Hunt Group Night Service ........................78 Set Hunt Group Out Of Service ......................78 Set Inside Call Seq .........................................79 Set No Answer Time .......................................79 Set Outside Call Seq ......................................79 Set Ringback Seq ...........................................79 Set Wrap Up Time ..........................................79 Suspend Call ..................................................80 Suspend CW...................................................80 Toggle Calls....................................................80 Voicemail Collect ............................................81 Voicemail On ..................................................81 Voicemail Off ..................................................81 Voicemail Ringback On ..................................81 Page 3 40DHB0002USAU - Issue 13 (05/08/2003)
Manager Voicemail Ringback Off ..................................81 Short Code Examples........................................82 Creating a Speed Dial ....................................82 Replace Outgoing Caller ID ............................82 External Dial Prefix .........................................82 Blocking Caller ID ...........................................82 Retrieve Messages from Specific Mailbox......82 Record Message to Specific Mailbox..............82 Individual Hot Desking ....................................83 Internal Extension Speed Dial ........................83 Switch Call Waiting On ...................................83 User Selected Internal Ringing Type ..............83 User Set Allocated Answer Interval ................83 User Set Wrap Up Time..................................83 Switch Auto-Answer On..................................83 Cancel Ring Back When Free ........................84 Use the Set Absent Text Short Code Feature ...........................................................84 Use Dial Emergency .......................................84 Maximum Call Length .....................................84 Dial on Pick up................................................85 Log In and Log Off ..........................................85 Directing Incoming Calls to Voicemail Pro......85
Overview of Manager Performance .................................................103 Implementation ................................................104 Creating a VoIP Link via the LAN ....................105 Creating a VoIP Link via the WAN Port Using PPP..................................................................106 Creating a VoIP Link via the WAN Port Using Frame Relay ....................................................107 Dedicated T1 Service ......................................108
Configuration Forms.............................. 110

The Configuration Tree....................................110 BOOTP Form...................................................111 Operator Form .................................................111 System Form ...................................................112 System ..........................................................112 LAN1.............................................................114 LAN2.............................................................114 DNS ..............................................................115 Voicemail ......................................................115 Telephony .....................................................116 Gatekeeper ...................................................117 LDAP ............................................................118 Line Form.........................................................119 Line Form (E1 PRI, BRI)..................................120 Line ...............................................................120 Short Codes ..................................................121 Line Form (E1-R2) ...........................................122 Line (E1-R2) .................................................122 Edit Channel (E1-R2).................................122 Timers ........................................................122 Advanced (E1-R2) ........................................123 MFC Group (E1-R2) .....................................123 Line Form (US T1) ...........................................124 Line ...............................................................124 T1 Edit Channel .........................................124 Timers ........................................................126 Advanced......................................................126 Line Form (US PRI) .........................................127 Line ...............................................................127 Edit Channel ..............................................128 Network Selection.........................................129 Special ..........................................................129 Call By Call ...................................................130 Advanced......................................................130 Line Form (Analog) ..........................................131 Line ...............................................................131 Analog...........................................................132 Line Form (S0).................................................134 Line ...............................................................134 Short Codes ..................................................134 Line Form (VPN)..............................................135 Line (VPN) ....................................................135 Short Codes (VPN) .......................................135 VoIP (VPN) ...................................................136 Control Unit Form ............................................137 Page 4 40DHB0002USAU - Issue 13 (05/08/2003)
Routing Features and Functions .............86

Overview of Routing ..........................................86 Internal Data Channels......................................86 Connecting to the Internet .................................87 Connecting to the LAN ......................................88 IP Addressing .................................................88 Sending Traffic to the Router: Subnet Masks .............................................................89 Dynamic Host Configuration Protocol (DHCP) ...........................................................89 Getting it Working! ..........................................90 Address ranges ..............................................90 Viewing Your PCs IP configuration.................90 Domain Name System.......................................90 Firewalls ............................................................91 Example Firewall Filters..................................92 Understanding IP Routing via ISDN ..................93 Configuration Example ...................................94 Network Address Translation (NAT)..................95 Point to Point Protocol (PPP) ............................95 Quotas and Timebands .....................................96 Using a Fallback Service ...................................96 Using a Service .................................................97 Bandwidth on Demand ......................................97 Gatekeeper........................................................97 LDAP .................................................................98 LDAP Configuration ........................................99 Virtual CAPI .....................................................101
Voice over IP ...........................................102

Voice over IP - Overview .................................102 VoIP Protocols ..............................................103 Manager Application IP Office
Manager Extension Form ...............................................138 Extn ..............................................................138 VoIP ..............................................................140 User Form........................................................141 User ..............................................................141 Voicemail ......................................................142 DND ..............................................................143 Short Codes..................................................143 Source Numbers...........................................144 Telephony .....................................................145 Forwarding....................................................147 Dial In ...........................................................148 Voice Recording ...........................................148 Coverage ......................................................148 Button Programming.....................................149 Emulation Functions .....................................150 Abbreviated Dial ........................................150 Abbreviated Dial Pause .............................150 Abbreviated Dial Program..........................151 Abbreviated Dial Stop ................................151 Appearance ...............................................151 Account Code Entry...................................151 ACD Agent Statistics .................................151 ACD Stroke Count .....................................151 AD Special Function Mark .........................151 AD Special Function Wait ..........................152 AD Special Functions ................................152 AD Suppress..............................................152 Automatic Callback ....................................152 Automatic Intercom....................................152 Call Forwarding All.....................................153 Call Park ....................................................153 Call Park To Other Extension ....................153 Call Pickup.................................................153 Cancel Leave Word Calling .......................153 Consult.......................................................154 Dial Intercom..............................................154 Directed Call Pickup ..................................154 Directory ....................................................154 Drop ...........................................................154 Group Paging.............................................154 Inspect .......................................................155 Internal Auto-Answer .................................155 Leave Word Calling ...................................155 Manual Exclusion.......................................155 Priority Calling............................................155 Ringer Off ..................................................155 Self-Administer ..........................................156 Send All Calls ............................................156 Stored Number View..................................156 Time of Day ...............................................156 Timer..........................................................156 Button Numbering Layout .............................157 4406D+ ......................................................157 4412D+/4424D+ ........................................157 Manager Application IP Office
Overview of Manager 4450 ...........................................................157 Hunt Group Form.............................................158 Hunt Group ...................................................158 Extension List - Select Required Items .........160 Voicemail ......................................................160 Fallback ........................................................161 Queuing ........................................................162 Voice Recording ...........................................162 Short Code Form .............................................162 Service Form ...................................................163 Service..........................................................163 Bandwidth .....................................................164 DialIn.............................................................165 IP ..................................................................166 Autoconnect..................................................166 Quota ............................................................167 Fallback ........................................................167 PPP...............................................................168 RAS Form ........................................................169 RAS ..............................................................169 PPP...............................................................170 Incoming Call Route Form ...............................171 WAN Port Form ...............................................173 WAN Port ......................................................173 Frame Relay .................................................174 Advanced......................................................175 DLCIs ............................................................176 Directory Entry Form........................................177 Time Profile Form ............................................178 Time Entry ....................................................178 Firewall Profile Form........................................179 Standard .......................................................179 Custom .........................................................180 Firewall Entries .............................................180 IP Route Form .................................................181 Least Cost Route Form....................................182 LCR...............................................................182 Main Route ...................................................182 Alternate Route 1..........................................182 Alternate Route 2..........................................182 License Form ...................................................183 Account Code Form.........................................183 Account Code ...............................................183 Voice Recording ...........................................183 E911 System ...................................................184 E911 System Configuration ..........................185 System Parameters ...................................185 E911 Zone Configuration..............................186 E911 Warning Screen...................................187 E911 Configuration Steps .............................187
Manager Commands .............................. 188

Toolbar.............................................................188 File Menu .........................................................188 Open .............................................................189 Page 5 40DHB0002USAU - Issue 13 (05/08/2003)
Manager Close ............................................................189 Save .............................................................189 Save As ........................................................189 Change Working Directory............................189 Change Password ........................................190 Preferences ..................................................190 I Cannot Send/Read an Existing Config? ..190 Open File ......................................................190 Receive Config .............................................190 Send Config ..................................................191 Erase Config .................................................191 Reboot ..........................................................192 Upgrade ........................................................192 Backup..........................................................193 Restore .........................................................193 Import Directory ............................................193 Directory Format ........................................193 Export Directory ............................................194 Import Configuration Entities ........................194 Export Configuration Entities ........................194 Export as Text ..............................................194 Logoff............................................................194 Exit................................................................194 Edit Menu ........................................................195 View Menu.......................................................195 Tools Menu......................................................195 MSN Configuration .......................................195 Window Menu..................................................195 Help Menu .......................................................195
Overview of Manager
Index.........................................................196
Manager Application IP Office
Manager
Overview of Manager
Manager
Overview of Manager
Manager is a Windows application for viewing and editing the configuration file of IP Office Control Units. The Control Unit holds the configuration as files in the Control Unit's flash memory. Thus the files are not lost when power is removed from the system. Whenever the system is rebooted, the file is loaded from flash memory into the systems RAM memory. Using Manager you can extract and then view and alter the configuration file in the system's RAM memory. Having received a configuration file you can archive it on the PC or modify it using Manager. When you are finished with the new configuration, you can use Manager to send the configuration back to the Control Unit's flash memory and then reboot the Control Unit to activate the changes. Manager: Introduces Manager. Using Manager: See page 11. Covers how to use Manager to open, change and reload a system configuration. Installing and Configuring Ports: See page 17. Covers the setup of particular port types. PBX Features and Functions: See page 31. Covers the system features of the system. Includes the setting up of DT, DS and S0 ports. DS ports are available in the United States. DT and SO ports are not available in the United States. Hunt Groups: See page 48. Covers the features of groups. Short Codes: See page 54. Short codes allow an administrator to configure features (via access codes) for the system. Routing Features and Functions: See page 86. Covers the networking and data call routing aspects of the system. Voice over IP (VoIP): See page 102. Covers the creation and usage of VoIP services. Configurations Forms: See page 110. Provides a reference to the various configuration forms and options found within those forms. Manager Commands: See page 188. Provides a reference to the commands and options in Manager's menus and toolbars.
WARNING Before making any changes to the administration of the switch or any of the stations on it, the user must first execute a receive configuration procedure. Refer to the section "To Receive a Configuration" on page 12 for details. Note: Any changes done via the stations after the receive configuration procedure has been run and before a subsequent reboot/merge will be lost.
Manager
Installing Manager
Installing Manager
Manager is installed as one of the applications from the IP Office Administrator Applications CD. Operating System: Manager is supported on the following Windows platforms: XP Professional & XP Professional Server, 2000 Professional (SP2) & Server (SP2), NT4 Workstation (SP6) & NT4 Server (SP6), 98 (2nd Edition), Network Settings: The PC should be in the same IP domain as the IP Office Control Unit, ie. it should have the same subnet mask. A fixed IP address is strongly recommended.
WARNING: If the Manager PC is to be used for software upgrades or to support Avaya 4600 Series IP telephones then a fixed IP address is required. Note also that software upgrades through Manager are not supported over WAN or RAS links.
Installation with Other Applications: If IP Office Feature Key Server and/or IP Office Voicemail (Lite or Pro) are being installed it is recommended that they are installed onto the same PC and that Manager is installed onto that PC. The required PC specifications for those applications exceed those required by Manager. Security: Though Manager and the IP Office Control Units both require passwords for access, it is recommended that Manager isn't installed on a PC in a public/general use area. The Manager PC will hold copies of the IP Office configuration and other important files. Regional Settings: The regional settings (Start | Settings | Control Panel | Regional Options or Regional Settings) should be set correctly. These control the options shown with the Manager application. For a new IP Office installation, the regional setting of the Manager PC is used to set the Locale within the IP Office configuration when first loaded. Time & Date Settings: Initially the IP Office takes its time and date from whichever PC it finds running Manager. Therefore the time and date on the Manager PC should be set correctly (Start | Settings | Control Panel | Date/Time). See "How the System Receives Time" on page 10.
Manager
Daily Backup
Daily Backup
Using short codes, applications such as Phone manager and the menus on digital telephone, users can make changes to the configuration running in the system's RAM. In order to ensure that such changes are saved, the system copies the RAM configuration into the Flash memory once each day. This occurs at between 12:00 AM and 12:30 AM (it only occurs if user changes to the RAM have been made).
Default LAN Settings

When an un-configured Control Unit is switch on, it requests IP information from a DHCP Server on the network. Note: This means that the Control Unit must be physically connected to the LAN before being switched on. If connecting to the LAN via another hub, then connect via LAN port 8 with the UPLINK button out. If there is a DHCP server on the LAN, the control unit defaults to being a DHCP client and uses the IP address information that the DHCP server supplies. If no DHCP Server replies, then the Control Unit defaults to being the DHCP server for the LAN. It then does the following: It allocates itself the IP address 192.168.42.1 and IP Mask 255.255.255.0. By default, the Control Unit supports 200 DHCP clients. Any PC that connects to the LAN as a DHCP client is given an address between 192.168.42.2 and 192.168.42.200 (plus 255.255.255.0 as its IP mask and 192.168.42.1 (the Control Unit's address) as its default gateway settings). Any PC or device that needs to connect to the Control unit and have a fixed IP address should use IP addresses between 192.168.42.201 and 192.168.42.254. The address 192.168.42.255 is a broadcast address.
Any of these LAN settings can be altered using Manager. For more information see "Connecting to the LAN" on page 88.
Manager
Default Telephony Settings
Default Telephony Settings

The Control Unit comes with a default configuration. No prefix is required for dialing external telephone numbers. Various default short codes are available to enable user's to utilize system features via their telephone, see "Default System Short Code List" on page 61. Each extension is associated with a User and the user name defaults to "Extn201", "Extn202" etc. The user name appears in the Caller Display so you may want to change these to real names. These are configured using the User configuration form. All incoming voice calls are routed to a group called Main (200), which contains the first 16 extensions. Use the Incoming Call Route Form to create incoming call routes to other destinations (extension, fax machines, etc.).
How the System Receives Time

Whenever the Control Unit reboots it requests the time using the standard internet Time protocol. Time servers may give the time in local format or in UTC (Universal Time Coordinates) format. If the Control Unit receives the time in local time format it uses that time. Otherwise if it receives the time in UTC format, it uses that time plus the Time Offset configured through Manager in the System Form. The Voicemail Server, Voicemail Pro Server or Manager programs can all act as Time servers, giving the time as set on their host PC's. They all give the time in both local time format and UTC format. Following a reboot the Control Unit repeats its request every hour. It first makes the request using the Voicemail Server IP address in its configuration and if it receives no reply it then does a broadcast request. If you are running Manager when the Voicemail Server starts, then Voicemail does not start as a time server. It is therefore highly recommended that you have no copy of Manager running when you start or restart the Voicemail Server. You can check the time held by the Control Unit on any phone with a suitable display. Alternatively you can run the Monitor application and enable the option System | System Resource Status Prints to see the Control Unit's time.
Using Manager
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Using Manager
Operators
Operators are people who use Manager to configure the system. Operators can be created with different levels of access to the configuration file. A configuration form represents each entry in the systems configuration. Each operator can be given the rights to View different types of forms, Edit those forms, create New entries and Delete entries. Some forms consist of a number of tabs and operators can be restricted to which of those tabs they can access. Each Operator has a user name and a password. Once an Operator has logged on to Manager, they can open configuration files held on the PC or received from the Control Unit. Access to the configuration forms within the configuration file will be dependent on the Operator's rights. Each Operator can change their password by selecting Change Password from the File menu. When finished the Operator can select Logoff from the File menu and the "Enter Operator Name and Password" dialogue box returns.
Creating Operators
The top-level operator, called "Administrator" has rights to create new operators, change operator settings and delete operators. This is done by accessing the Operators forms after logging on to Manager as the Administrator. See "Operator Form" on page 111.
Default Operators
When Manager is installed it creates five default operators, whose user name and passwords match. The default operators can access the following configuration forms: Administrator: The Administrator has full access to all configuration forms and can create, edit and delete Operators. Manager: Line (View, Edit and Delete only), Extension (View and Edit only), Service (IP, AutoConnect, Quota and PPP tabs only), Firewall Profile (Standard tab only), System, User, Hunt Group, Short Code, Incoming Call Route, Directory, Time Profile, Least Cost Route and Account Code. Operator: User (view and edit the Voicemail, DND, Telephony and Forwarding tabs only), Hunt Group (view and edit the Hunt Group tab only), Time Profile (view and edit only), Directory and Account Code.
Using Manager
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Receiving a Configuration
The system's current configuration can be received from the Control Unit using either of the methods below. The configuration is copied from the system's RAM and includes any user changes made since the last reboot of the system.
To Receive a Configuration
1. 2. 3. Click on the icon or select File and then Open. Manager scans the LAN for Control Units. If only one Control Unit is detected the Receiving Config From dialogue box appears - go to step 5, otherwise the Select unit to read configuration from dialogue box will appear. The Control Units found are listed in the box. Select the Control Unit required and then select OK. Enter the system password. The configuration is then read and opened in Manager. The following message appears in the Manager status bar "filename.cfg Received OK Size xxxx". If no configuration file is loaded, the most likely cause is an incorrect system password. A copy of the configuration file is also saved in the Manager's Working Directory as a .cfg file. The System name is used for the file name.
4. 5.
6.
To Receive and Name a Configuration

1. 2. 3. 4. 5. 6. 7. Select File and then Offline. Select RecvConfig. Manager scans the LAN for Control Units. If only one Control Unit is detected the Default File Name dialogue box appears - go to step 5, otherwise the "Who Is" dialogue box appears. The Control Units found are listed in the box. Select the Control Unit required and then select OK. Enter the name you wish to give the configuration file in the Default File Name dialogue box (by default the System name is used). Select Yes in the "About to Receive filename.cfg from..." dialogue box Enter the system password. The configuration is then read and opened in Manager. The follow message appears in the Manager status bar - "filename.cfg Received OK Size xxxx". To open the file, select File and then Offline and then Open File. Select the file from the dialogue box and select Open.
8. 9.
Using Manager
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Editing a Configuration
Manager displays the Control Unit's configuration as a series of icons in two panels. The left-hand panel contains a configuration tree, with icons used to group different types of configuration entries. Double-click on a top-level icon within the configuration tree to expand or collapse the display of matching entries under each icon. Click on the top-level icon to display the matching entries in the right-hand panel. Double-click on an entry in either the left or right-hand panel to display the configuration form for that entry. Each form contains a range of settings appropriate to the type of entry. Each form may consist of a number of tabbed pages (referred to as 'tabs'). For details of the various forms see "Configuration Forms" on page 110. In the right-hand panel you can select an entry in the right-hand panel and then rightclick to View, Edit or Delete the entry. Additionally you can use a right-click to Add a new entry. This is a brief overview of the commands that can be used to view and alter the configuration. For details of additional commands see "Manager Commands" on page 188. Right Mouse Button The right mouse button can be used within the right hand side pane of the configuration tree and you are given a menu with options for View, Edit, New and Delete. These allow you to view, edit or delete an existing entry or create a new entry. Sorting Each branch of the Configuration Tree lists its entries under column headings (Users are listed by Name, Extension, Options and Forwarding etc.) To change the entry order, either ascending or descending, click on the column heading, eg. to view your Users in descending order click on the Name column. Drag and Drop Entries can be copied between configuration forms using drag and drop. For example, a short code created for a user can be copied to another User by dragging the short code between the two open forms. Direct Access In most cases where a list box is used to select a Hunt Group, Time Profile, Firewall Profile etc., it is possible to double-click on this entry to enable you to view or edit the relevant form.
Using Manager
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Sending a Configuration
Sending a configuration back to the Control Unit also involves rebooting the Control Unit. Though this only takes a few seconds it cuts off any calls in progress. To avoid upsetting users select the Reboot When Free option. The configuration file is sent from the PC to the system's Flash memory. The reboot then causes the Flash configuration to be copied to the system's RAM memory. If you are working with a configuration received from the Control Unit by selecting File | Open. 1. 2. icon or choose File | Save. Click on the Select the reboot action required (the default is When Free). Also enter the system password. You can select to merge the configuration, which does not require the Control Unit to reboot. However only certain configuration file changes can be merged, see below. Select OK.
3.
If you are working with a configuration opened by selecting File | Offline | Open File. 1. 2. 3. 4. icon or choose File | Save Click on the Go to File menu, select Offline | Send Config Manager program scans the LAN for all Control Units (The LAN can be defined in Preferences) If only one Control Unit is detected the Sending Config To dialogue box appears - go to step 6 otherwise Manager then offers a list of the Control Units found Select the Control Unit you wish to send the configuration to Enter the System password in the Sending Config To dialogue box and select the Reboot mode - See "Reboot" on page 192. Select OK. This sends the configuration to the flash memory and reboots the Control Unit to transfer the configuration from the Flash memory to the RAM.
5. 6. 7.
Configuration Sizes
There are maximum size limits to the configuration that can be loaded into the different IP Office Control units. These are: IP401: 64KB IP403: 192KB IP406: 192KB IP412: 1.0MB Attempting to load a configuration that exceeds the limits above will cause the system to lock and require resetting via the DTE port. Figures for all individual entries in the configuration cannot be given as they vary between software releases. The table below gives list typical values, in bytes, for common entries: Extension: 70 Intranet Service: 240 Internet Service: 220 User: 170 WAN Service: 400 Hunt Group: 100 (+ 10 per member) Shortcode: 40 IP Route: 30 Firewall: 40 (+ 80 per custom entry) DSS button: 20 Account Code: 40 Time Profile: 40 (+ 20 per entry) RAS: 110 Directory Entry: 70 Licence: 40
Using Manager
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Merging a Configuration
Certain configuration changes can be merged and become active without a reboot. Merge changes are copied to both the system's RAM and Flash memory. The following configuration form changes can be merged: BOOTP: Not applicable. Operator: Not applicable. System: No. Line: Partial merge. New VPN lines are not mergeable. The following VPN line VoIP settings are also not merged: Voice Pkt.Size, Gatekeeper Primary Address, Gatekeeper Secondary Address. Unit: No. Extension: No. User: Partial merge. All user settings can be merged apart from Can Intrude. Merged time and firewall profile selections must be to profiles that already exist in the configuration. Hunt Group: Partial merge. All hunt group settings can be merged apart from the following: Name, Extension, No Answer Time, Overflow Time and Queuing On. Shortcode: Yes. Service: No. RAS: No. Incoming Call Route: Yes. WAN Port: No. Directory: Yes. Time Profile: Yes. Firewall Profile: No. IP Route: Yes. Least Cost Route: Yes. Licence: Yes. Account Code: Yes. E911: No.
Using Manager
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Supported Country and Locale Settings

When a new or defaulted system's configuration is first opened in Manager, the system's Locale is set to match that of the PC running Manager. This Locale can be changed through the System form if required. The system's Locale sets the default ringing patterns and caller display settings. The locale also controls the language that a voicemail server will use for prompts. Note however that the range of languages installed and supported on the voicemail server may differ from those supported by the Control Unit. For details refer to the Voicemail Installation & Administration Manual.
This list indicates locale settings supported within the Control Unit software. Note: This does not necessarily indicate support, availability or approval for IP Office within that country. Country Argentina Australia Belgium Brazil Canada Chile Columbia Denmark Finland France Germany Greece Holland Hungary Iceland Italy Korea Mexico New Zealand Norway Peru Poland Portugal Russia South Africa Spain Sweden Switzerland UK USA Venezuela Locale(s) ess ena frb, nlb ptb enc, frc esl eso dan fi, fin fr, fra de, deu ell nl, nld hu, hun isl it, ita ko, kor esm enz no, non, nor esr pl, plk pt, ptg ru, rus ens es, esp, esn sv, sve frs en, eng enu esv Default Caller Display FSK-D UK20 FSK-D DTMF-D FSK-D FSK-D UK20 DTMF-C DTMF-A FSK-D FSK-D FSK-D DTMF-D FSK-D FSK-D FSK-D FSK-D UK20 UK FSK-D FSK-D UK20 FSK-D DTMF-A FSK-D UK20 FSK-D FSK-D
Installing and Configuring Ports
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Port Types
The IP Office supports a wide range of ports. The types of port supported vary from country to country. For details of the IP Office ports supported in a particular contact Avaya in that country. BRI: Basic Rate Interface These are provided for BRI line connection or via the S0 Expansion module for BRI device connection. DS: Digital Station Provides support for Avaya 4400 and 6400 Series telephones. DT: Digital Terminal Provides support for Avaya 20 Series telephones. Not supported in the United States. Expansion: These are used for connection to IP Office Expansion Modules. LAN: Local Area Network These are 10/100MBps auto-detect Ethernet LAN ports. POT: Plain Ordinary Telephone Provide support for analogue telephones. WAN: Wide Area Network See "Installing and Configuring WAN Ports" on page 29 and "Voice over IP" on page 102
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Installing and Configuring DT Ports

Some Control Units are equipped with DT ports. These can also be added to a system by installing a DT Expansion Module. DT ports are used to support Avaya 20 Series telephones. Further details on the use of these phones are given in the User Guide for each phone. Note that DT ports are not supported within the United States.
Installing a DT Expansion Module

1. 2. 3. 4. 5. Using the blue expansion cable supplied, connect the DT Module to the Control Unit via the next available Expansion port. Power up the DT Module via the power supply provided. Reboot the Control Unit, the Control Unit will not see the DT module until after a reboot. Receive the configuration from the Control Unit. Check under Control Unit that the DT module is now listed. Check that the additional Extensions and Users are listed. These can be renumbered and renamed as per normal extensions. Connect the DT handsets to the extension ports required.
6.
Configuring DT Features
Using INDEX
The INDeX facility on a DT display telephone allows a user to speed dial other users on the system. It lists all Users configured on the Control Unit. If a User has a Full Name configured then that appears instead of their User Name.
Account Codes
Once account codes have been created in the configuration, the ACCOUNT option on DT display telephones can be selected during an external call. The user can then enter an account code that matches any of those on the system. This account code is recorded with the call information in the systems call log output. If the Force Account Code option has been set for a User, NO ACCOUNT CODE appears on their DT handset if they try to make an external call without first entering an account code.
Call Pickup
The PICKUP option on a DT display telephone allows a user to pick up and answer calls to a preconfigured Pickup Group. The user can set the Pickup Group through their telephone or it can be done via a short code as shown below. The user does not have to be a member of the group they select as their Pickup Group. This configuration is stored as a User Short Code as per the following example: Short Code: *PICKUP Telephone Number: 300 Line group ID: 0 Feature: CW
Installing and Configuring Ports DIVERT
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The DIVERT key on DT telephones allows the user to switch forwarding on/off and to select the number to which calls are forwarded. It is also used to program the numbers to which calls are forwarded. These settings appear in the Forwarding tab of the User configuration form.
NO CALLS
The NO CALLS key on DT telephones allows the user to switch Do Not Disturb on/off. This then uses the options set in the User's DND tab. The users can also use the key to program the Outgoing Call Bar option in the Telephony tab of the User configuration form.
Using Speed Dials

When a user presses Speed Dial on a 20 Series handset they are given three choices as shown below. INDEX Allows the user to select entries from the system's Directory. DT display telephones display the Directory Name and allow the user to speed dial the associated number. SYSTEM Allows the user to select from pre-configured system speed dials numbered 100 to 999. These are created as System Short Codes as per the example below: Short Code: *SD100 Telephone Number: 01923123456 Line group ID: 0 Feature: Dial (or DialExt if internal) OWN Allows the user to select from personal pre-configured speed dials numbered 0 to 9. These are created as User Short Codes as per the example below: Short Code: *SD01 Telephone Number: 01923123456 Line group ID: 0 Feature: Dial (or DiaExt if internal)
Forward
The Forward facility on DT telephones allows users to set their Follow Me option from any DT telephone on the system. The setting then appears in the User's Forwarding tab.
Installing and Configuring Ports DSS Keys
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The DSS keys on a DT telephone (if available) can be programmed to an extension or group number. These settings appear as User Short Codes but are set through the Button Programming tab.
GROUP
The GROUP key can then be used to disable/enable the User's membership of any groups. See "

Enable/Disable Membership" on page 51.
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LOG ON
By default, LOG ON is available on all DT display telephones. Only users with a login code can access this user. While logged in a LOG OFF option is available. NOT LOGGED ON is displayed when no specific user is logged on. See "Hot Desking" on page 45.
Passcode
When changes are made to User options, eg. forwarding, or to phone features, eg. Ringer volume, via a 20 Series handset, the user has to enter a passcode. By default the passcode is 0000. The PASS option allows the user to change their passcode. This is then stored in the Telephony tab of the User's configuration form as the Login Code.
Directory Name
When a user changes their Directory Name on a 20 Series handset this is stored in the User Form as their Full Name. Note - Phone Manager always uses the Full Name in preference to the User Name by the INDEX facility and.
Language
When a user changes the Language being used on their 20 Series handset this is stored in the User Form as their Locale.
Voicemail
When dialing an internal extension from a 20 Series handset the call will not be automatically passed to Voicemail if the extension is busy or not answered within the Allocated Answer Interval. The VOICE or VMAIL option is used to access the Voicemail Server. The options then available are dependent on the type of voicemail server being run.
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Installing and Configuring DS Ports

Some Control Units are equipped with DS ports. These can also be added to a system by installing a DS Expansion Module. DS ports are used to support Avaya 4400 and 6400 Series telephones. Further details on the use of these phones are given in the User Guide for each phone. Note: 4400/6400 Ringing Tones The 4400 and 6400 telephones store ringer cadences internally and so cannot be altered by settings within Manager.
Configuring Softkeys
The 4412D+, 4424D+ and 6400 series phones display a number of softkey functions. The default softkey menu is: Dir, Drop, HfAns, Timer, DpkUp, AutCB, Prog, CFrwd, Cpark, SAC, TmDay, Admin. Other functions may be substituted for the default function. See "Installing and Configuring DS Ports" on page 22 for a list of functions. Alternatively an Abbreviated Dial may be configured for the SoftKey. The softkey menu is changed either through the phone (using Menu | Admin) or by adding entries in the User's Short Code table. Changing a Softkeys Function: The example below configures softkey 1 to be GrpPg (function number 138) for hunt group 200. This replaces the default softkey 1 function Dir. Short Code: *SK1 (Softkey 1) Telephone Number: 138/200 (function number 138 with parameter 200) Feature: CW
Using a Softkey for Abbreviated Dialing: The softkey menu may include Abbreviated Dial elements. Again this can be done via an entry in the User's Short Code table. For example: Short Code: *SK2 (Softkey 2) Telephone Number: Lewis/217 (the text to display above the softkey (max 5 characters) and the number to dial) Feature: Dial
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Assigning Functions to DSS Keys

Functions can also be made available via the DSS keys. This is done through the User's Button Programming tab. This allows you to select an action for the DSS key and to enter the telephone number or parameters for that action. Note that for each DSS key setup, a short code of the form *DSS appears in the User's Short Codes tab. Changes made these short codes are ignored and overwritten by the settings in the Button Programming tab.
The actions supported are Dial, Group, Park, User, Emulation and Advanced. Dial: This is an abbreviated dial where the LED illuminates for the duration of the call, giving the user some feedback as to what was pressed. Abbreviated Dial may be partial dialing strings. For example it may contain 732 and be labeled NJ, with the user being required to complete the dialing. Group: Monitor the status of a Hunt-group queue. Flashes green if a call is incoming to the group, flashes red if calls for the group are being queued. Put the name of the group, surrounded by quotes, in the Telephone Number field. Park: Monitor a park slot. The red LED is lit if the park slot is occupied by a call parked by another station, or green if the park slot is occupied by a call parked by the station with the programmed PARK BLF button. If you are the user who parked the call, pressing this button reconnects you to the call. If another party parked the call, pressing this button once provides call information and pressing it a second time connects you to the call. Select Answer from this menu to pickup call. User: Monitor a user. This is a Busy-Lamp-Field. Put the name of the person, surrounded by quotes, in the Telephone Number field. Emulation: Gives access to number of functions that emulate operation on other telephone systems. See "Emulation Functions" on page 150. Advanced: Gives access to a range of shortcode functions which can be assigned to DSS keys.
Users can setup the Dial, Group, Park and User actions through their telephone using Menu | Menu | ProgA | DSS.
Using DisplayMsg
There is an additional method for starting DS functions. This is via a specially formatted DisplayMsg. Other users may send the DisplayMsg, CTI applications may send it, or a user may send a message to themselves. The format of the display message is as follows: [0)nnn/ppppppp To set a short code up: Short Code: Telephone Number: xxxx;[0)nnn/ppppppp xxxx is the destination. If empty, DisplayMsg is self-directed. nnn is the function number ppppppp is the parameter data (if required) Feature: DisplayMsg
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Call Coverage
Call coverage allows calls ringing at one extension (the 'Sender') to also be presented and answered at other extensions at the same time (called the 'Covering Extensions'). Senders Senders are extensions that share their alerting calls with another extension(s), referred to as their Covering Extension. The only calls that are not shared are: Hunt Group calls that alert at the sender. Automatic Intercom calls. Calls that have been forwarded/diverted to the sender. Paging calls. Calls that are being covered for another station. Calls from one of their covering extensions.
Covering Extensions When the Senders extension rings, the Covering Extensions also ring and show the call on a free Call Appearance button. The display indicates that the call is from the sender by showing the incomings call's name or number and the sender's name. Covering Extensions can receive their own calls as well as calls for the Sender. A Covering Extension can receive a call when: Send All Calls/Do Not Disturb is not active. Forwarding/Divert is not active. They have an available Call Appearance button to accept the call.
To help Covering Extensions handle coverage calls efficiently it is suggested that the following buttons are programmed. See "Setting Up Call Coverage" on page 26 for further details. Program additional Call Appearance buttons : Covering Extensions must have enough Call Appearance buttons for their own calls and for the extensions they are covering. By default each extension has three Call Appearance buttons. A suggested minimum extra is one less than the number of Call Appearance buttons on the Sender's extension. Program a Voicemail Collect button for the Sender : This will allow the Covering Extension to transfer a call directly to the Sender's Voicemail. Program an Automatic Intercom button for the Sender : This allows the Covering Extension to place a Voice Announce. If you do not wish to make Voice Announce calls, use Dial Intercom instead. Program a Send All Calls button Program a Drop Button : This helps in transferring calls.
Installing and Configuring Ports Call Alerting Scenarios
Page 25
Listed below are examples of how calls to the Sender's extension are handled in specific scenarios. Sender and Covering Extensions available: An incoming call alerts both the Sender and Covering Extension's on Call Appearance buttons. It alert the Sender's extension for their set Allocated Answer Interval and then alerts the Covering Extension only until the call is answered or the caller hangs up. Sender available/Covering Extension not available: An incoming call alerts the Sender only. The call remains alerting until it is answered or the caller hangs up. Sender not available/Covering Extension available: The call will alert the Covering Extension but not the Sender. The call remains alerting until the call is answered or the call hangs up.
If voicemail is available and enabled for the Sender, then in all the above scenarios, following the Sender's Allocated Answer Interval timeout the call is redirected to the Sender's voicemail. Sender and Covering Extension not available: The caller hears busy tone or is redirected to the Sender's voicemail.
Installing and Configuring Ports Setting Up Call Coverage
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Within IP Manager the following configuration screens need to be amended to enable Call Coverage. Senders For the Sender, the following changes should be made to their user form settings: Telephony: Enable Call Waiting. Call Coverage: Set the Covering Extensions: Right-click and select the required extension from the list shown. Button Programming: Add at least two additional Call Appearance buttons (Emulation | Appearance). Add a Send All Calls buttons (Emulation | Send All Calls).
Covering Extension(s) For the covering extension(s) the following changes should be made to their User form settings: Button Programming: Add additional Call Appearance buttons (Emulation | Appearance). Add a Drop Button (Emulation function Drop). Add a User button where the telephone number is the Sender's extension name in quotes; eg. "Extn201". Add a Voicemail Collect button for the sender. Select the Action Voicemail Collect (Advanced | Voicemail | Voicemail Collect) and set the Telephone Number to the sender's extension name preceded by # and in quotes, eg. "#Extn201". Add an Automatic Intercom button for the Sender. Set the Action to Automatic Intercom (Emulation | Automatic Intercom). Set the telephone number to the sender's extension number. If automatic intercom is not required then the Dial Intercom function can be used instead. Add a Send All Calls Button (ie. toggle DND Button) Telephony: Enable Call Waiting .
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Installing and Configuring S0 Ports

Note: S0 Ports are currently not available in the United States. The S0 module provides ISDN BRI outputs so you can share out ISDN access from say your PRI line to ISDN2 devices like Video Conferencing Control Units or ISDN PC Cards. An S0 module appears as S0 lines in the system configuration. DID numbers on the main line can be routed out to devices attached to the S0. To add S0 lines the configuration should be received from a Control Unit, which will then update the configuration file with the correct hardware detail. 1. 2. 3. 4. 5. Attach the S0 module to one of the Control Unit's expansion ports and power up the module Reboot the Control Unit. Open the configuration from the Control Unit. Check that the extra lines have been added to the configuration. The default line configuration is probably totally usable/acceptable apart from changing the line group IDs. Any call from the ISDN device attached to the S0 should be able to make external calls. The outgoing rules are the same as apply to any extension.
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Example Configurations
To route incoming calls on, eg. DID 123456 to the first port, eg. Line Group ID 701: 1. Configure an Incoming Call Routing: The destination (type this in) represents the short code to be used to direct the call to the correct line group ID. Note that the Bearer Capability has been set to Any, to allow data and voice via this route. Line Group ID: 0 Incoming Number: 123456 Destination: 123456 Bearer Capability: Any 2. Create a System Short Code: This matches the destination in the Incoming Call Route. Short Code: 123456 Telephone Number: 123456 Line Group ID: 701 Feature: Dial 3. Send the configuration to the Control Unit. Any call coming into the main system on DID 123456 will now be passed directly to the first port. If you wish to assign DID's from your main pool to individual ports and avoid network charges when dialing between them try variations on the following: 1. You have DID ranges, eg. 7325551000 to 7325551099. You wish to assign 7325551000-19 to port 1 and 7325551020-20 to port 2 etc. 2. Configure Incoming Call Route: The # is used here instead of "n" to avoid problems with, eg. "Main". The minus sign means the number is processed from the left and so will wait for the whole number. Line Group ID: 701 Incoming Number: -100x Destination: # 3. Repeat for Line Group ID 702 etc. 4. Create Short codes, eg. Short Code: 100x Telephone Number: . Line Group ID: 701 Feature: Dial S0 calls dialed without the area code are handled locally without network charges. Calls with area calls will go via the network.
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Installing and Configuring WAN Ports

The Control Unit has a Wide Area Network (WAN) port that can be connected to a digital leased line service using either V.11 or V.24 or V.35 interface at speeds up to 2048kbps. Point-to-Point protocol (PPP) is used over this link. ISDN links can also be used in the event of failure of the WAN link to provide alternate or top up bandwidth on demand. The link can use CHAP (encrypted passwords) to verify the end users (preferred) or PAP giving no authentication. If the link is to provide no authentication use identical names for the RAS, Service and User and do not enable the Encrypted Password option. If the link is to provide authentication the RAS name must match the User name at the remote end and enable Encrypted Password in the Service and RAS. See "WAN Port Form" on page 173.
Installing a WAN3 Module

The WAN3 module provides an additional 3 WAN ports. The interface of these ports is identical to the WAN port on the Control Unit. Note: WAN ports can only be administered and used by devices running at 10Mbps. The PC running Manager must be connected to the IP Office at 10Mbps for the following process. 1. Switch off power to the IP Office Control Unit. 2. Connect the WAN3 module to the Control Unit using the LAN cable supplied with the unit. This connects to a LAN port on the front of the Control Unit. 3. Apply power to the WAN3 module. 4. Switch on power to the IP Office Control Unit. 5. Run Manager and check under File | Preferences that the broadcast address being used is 255.255.255.255. 6. Click on the Manager folder icon or select Open from the File menu. The list of available units should include both the Control Unit and the WAN3 module. If the WAN3 module icon appears indented from the Control Unit icon then it is associated with the Control Unit. Go to Step 13. If the WAN3 module icon appears in-line with the Control Unit icon then the WAN3 module is not associated with the Control Unit. Go to Step 7. 7. Select and load the configuration from the Control Unit. 8. Double-click on the Unit icon to display the installed units. 9. Right-click on the right-hand panel and select New. 10. Click on the WAN3 unit to be added. 11. Send the new configuration to the Control Unit and reboot (do not use Merge). 12. Click on the Manager folder icon or select Open from the File menu. The list of available units should include both the Control Unit and the WAN3 module. The WAN3 module icon should now appear indented to the right of the Control Unit icon. If this is not the case then repeat Steps 7 to 12. 13. You can now proceed with configuring the ports on the WAN3 module by selecting and loading the configuration from the Control Unit. WARNING: Once a WAN3 Control Unit has been installed in a system, it cannot be used in another system.
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Configuring a WAN Link

To create a data link from Site A to Site B via the WAN port configure the Control Unit as per the following example: At Site A on IP address 192.168.43.1. 1. Create a Normal Service: The Service name can be any text and is used to identify this particular Service. The Account Name and password are presented to the remote end, therefore must match the User name and password configured at Site B. The Encrypted Password option can only be used if the remote end also supports CHAP. 2. Create a User: Under the Dial In tab tick Dial In On. This User account is used to authenticate the connection from the Site B. Note that if the Service and User have the same name these two configuration forms are automatically linked and become an Intranet Service. The User password is displayed at the bottom of the Service tab as the Incoming Password. 3. Setup RAS: If CHAP is to be used on this link then the Encrypted Password option must be checked in the Service and in the RAS service. The name of the RAS service must match the name of the Service at Site B. Note that if the RAS settings are given the same name as the Service and User they are automatically linked and become a WAN Service. Ensure that the Encrypted Password option is not checked when using a WAN Service. 4. Edit the WANPort: Note: Do not create a new WANPort, this is automatically detected. If a WANPort is not displayed, connect the WAN cable, reboot the Control Unit and receive the configuration. The WANPort configuration form should now be added. 5. Create an IP Route: In the IP Address field enter the network address of the remote end, not the IP address of the Control Unit. Under Destination select the Service created above. At Site B on IP address 192.168.45.1 1. Repeat the above process but altering the details to create a route from Site B to Site A
PBX Features and Functions
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Notes
This section covers many of the system features of the Control Unit. DS Digital Telephones. Note that this section chiefly covers the use of short codes dialed by the user from any type of phone. The Control Units DS ports support digital phones, which may access these functions through special keys and display menus. Refer to the separate User Guide for these types of phone. RECALL Button. Many sections make reference to the RECALL button on telephones. On some phones this may be marked as R or HOLD. Calls without CLI. Many features of the PBX utilize the ICLID that accompanies the call. These features (such as external call auto-answer and trusted source mailbox access) will not work if the incoming line provides no ICLID.
Extension versus User

Extensions refer to physical telephone ports, their characteristics and connection. The Manager configuration tree displays the list of physical extensions available on the system. Users are the people who use the system and Dial In users for data access. A system User does not have to have an Extension Number that physically exists - this can be useful if the user does not require their own extension but does require to use other system features such as Voicemail, call forwarding, etc. By default, each Extension is associated with a User. The User Name is used to identify the caller in the display of suitable phones and PC programs. These User Names can be changed via the User Form. Physical extensions are associated with an extension number through their Extension Form. A User is associated to that extension, by setting that extension number in their User form. Note that changing a user's extension number affects the user's ability to collect Voicemail messages from their own extension. Each user's extension is set up as a "trusted location" under the Source Numbers tab of the User configuration form. This "trusted location" allows the user to dial *17 to collect Voicemail from his own extension. Therefore if the extension number is changed so must the "trusted location".
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Account Codes
The method for entering account codes depends on the type of phone used. The IP Office configuration contains a list of account codes that the system will accept as valid account codes. The account code used on a call is included in the call information output by the system's call log. Incoming calls can also trigger account codes automatically by matching the Caller ID stored with the account code. To create an account code: 1. Click on Account Code to display a list of existing account codes. 2. Double-click on an existing account code to edit it or right-click on the displayed list and select New. 3. Enter the code to be used to track specific calls. Alphabetic characters can be used in account codes for users dialing from Phone Manager. Wildcards can be used within the account code. The wildcard ? matches a single character, for example 123??? matches any 6 digit account code starting 123. The wildcard * matches any digits, for example 456* matches any account code beginning with 456. Entering a Caller ID means that the account code is automatically assigned to incoming or outgoing calls with the same Caller ID. 4. Send the configuration changes to the Control Unit. New account codes and amendments can be merged without having to reboot the system. To force the use of account codes: A user can be forced to enter an account code when making an external call. 1. Tick the Force Account Code option in the Telephony tab of the User's configuration form 2. If the user is using Phone Manager, they see an error message. 20 Series, 4400 series and 6400 series handset users see a request to enter an account code on the phones display.
Conferencing Calls
Place all the calls on Hold and dial *47 (default short code), all calls are now in a conference. New members may be added by placing the conference on hold (music on hold is not played), dialing the new member, placing this call on hold and dialing *47 again. A person leaves a conference by hanging up. The IP 401 supports a single 3-way conference. The IP 403 and IP 406 support multiple conferences totaling up to 63 calls. The IP 412 supports multiple conferences totaling up to 126 calls but with no more than 63 calls in any one conference. For external conferences, there can be a maximum of two analog lines involved in a conference, but up to 63 digital (T1 or PRI) lines.
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Call Restriction
Short Codes allow an administrator to block calls on a per-user or per system basis. For example, 900 calls can be blocked system wide with the following short code (Note that legitimate long distance calls with area codes beginning with 9 can still be dialed). Short Code: 91900N; Telephone: blank Feature: Busy
Using the above short code, a particular user could be given access to 900 numbers by adding the following short code in the appropriate user short code. Short Code: 91900N; Telephone: 1900N Feature: Dial Line Group ID: Y
Similarly, if you wanted to block a particular user from getting to 900 calls, put the first short code in this section on the user form. User level short codes are checked first. This allows an administrator to block or allow calls for a particular user.
Caller Display
Caller Display uses Incoming Caller Line Identification (ICLID) passed by the Telephone Company via the line. It shows up on display sets and is also passed to our PC programs, and the PC TAPI interface. Extensions can be configured to enable or disable Caller Display via their Extension Form. Note that the presentation of Caller Display information can delay the ringing of the phone. Also if used on some non-Caller Display phones it can cause a slight ringing at the start and end of calls. If this is not desired then disable the caller display on the extension. The Control Unit's Directory allows you to associate names to numbers that you may receive on the system. Note: Caller ID can not be forwarded If an extension is forwarded to another extension the Caller ID of the forwarded extension is received, not the Caller ID of the original call.
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Call Forwarding
This is the ability to forward a User's calls to another extension or external number. Calls can be forwarded when there is no answer, when the extension is busy or for all calls. This can be enabled/disabled by dialing short codes or via the Phone Manager application. The following default Short Codes are available to make use of Forwarding: To set the number for forward all calls and forward on no answer **07*N# - The user should enter the number in place of the N, eg. *07*208# or *07*5551234#. To set the number for forward on busy *57*N# - The user should enter the number in place of N, eg. *57*208#. To set forwarding for all direct station (ie. not Hunt Group) calls *01 enables forwarding. *02 disables forwarding. To set forwarding when the user's extension is not answered *05 enable. *06 disable. To set forwarding when the user's extension is busy *03 enable. *04 disable. A forwarded call cannot be, by default, transferred back to the original destination. To allow this facility set Do Not Disturb and enter the Forward Number as a Do Not Disturb Exception. A forwarded call is processed through all extensions forwarding path. For example, if extension 201 forwards to 202 and 202 forwards to 203 a call to 201 rings at 203. When forwarding all is enabled, a user can also forward their Hunt Group calls via Phone Manager or by using the default short codes as follows: *50 - Enable Forward Hunt Group calls. *51 - Disable Forward Hunt Group calls.
Call Intrusion
The Call Intrude shortcode feature allows a user to join an existing conversation, whether this is an internal or external call. To set up this facility a System or User shortcode such as the example below must be created; Short Code: *90*N# Telephone No: N Feature: CallIntrude
For a user to intrude, Can Intrude must be selected on their Telephony tab. By default this is not selected. In addition, the users that they are trying to intrude on must not have their Cannot be Intruded option checked. If a user wants to prevent anyone intruding on their calls, the Cannot be Intruded option on the user's Telephony tab should be checked, which is the default. The Dial Inclusion shortcode feature is similar to Call Intrude but allows the intruding party and the intrusion target to talk without the other party hearing them. During this type of intrusion, all parties hear a repeated intrusion tone. When the intruder hangs-up the original call parties are reconnected.
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Directory
The Directory is a list of numbers and associated names stored centrally in the configuration. A Directory Entry can be used to identify a incoming call on a caller display telephone or via a PC application, or give a system wide list of frequently used numbers for speed dialing via Phone Manager or a 20 Series, 6400 series, 4412 and 4424 handset. An example entry would display "HeadOffice" in a user's caller display when a call from 5551234 is received. Users will see "HeadOffice" in the Directory List in Phone Manager or via INDeX function on a 20 Series, 6400 series, 4412 and 4424 handsets and can speed dial that number.
Call Pickup
A user can answer a call to another extension by using Short Codes. The following default short codes can be used: *30 - Call Pickup Any: To allow a user to pick up any (the first available) call ringing on another extension. *31 - Call Pickup Group: This allows a user to pick up a Hunt Group call ringing on another extension. The user must be a member of that Hunt Group. *32*N# - Call Pickup Extn: Pick up a ringing call from the specified Extension. N representing the specific Extension. *53*N# - Call Pickup Members: Pick up any call ringing on another extension that is a member of the Hunt group specified. The incoming call can be as a result of a DID call to that extension, an internal call to that extension, an internal or external call to the Hunt Group, a call to a phone from another Hunt Group etc. N represents the extension number of the Hunt Group.
Acquire Call
The Acquire Call facility allows a user to take over the call currently on the Extension Number specified. Using the default short codes a call can be acquired by dialing *45*N# - N representing the extension number from which the call is to be acquired, eg. *45*205# *46 - This short code takes over the last call from your Extension. This function is useful when you want to catch a call you have just missed that has gone off to Voicemail. The RECLAIM function in the Phone Manager application also performs this function.
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Call Waiting
Enabling Call Waiting allows a user who is already on a call to be made aware of another call to their extension. An intermittent call waiting tone is played (the tone varies according to locale) and depending on the phone type, information about the new caller may be displayed. To answer a call waiting, either end the current call or put the current call on hold, and then answer the new call. Hold can then be used to move between calls. On phones with multiple call appearance buttons, pressing the appropriate button allows you to move between calls. This can also be done through IP Office applications such as Phone Manager. Call waiting can also be provided for hunt group calls if the hunt group Ring Mode must be Group. The group members personal call waiting must also be enabled. The following default short codes are available when using Call Waiting. The shortcode features they use can also be assigned to DSS buttons. *15 - Call Waiting On: Enables call waiting for the user. An intermittent beep indicates a waiting incoming call. *16 - Call Waiting Off: Disables call waiting for the user. *26 - Clear CW (Clear & Pickup Call Waiting): Clear the current call and pick up the waiting call. *27*N# - Hold CW (Hold & Pickup Call Waiting): Place the current call on hold and pick up the waiting call. *28*N# - Suspend CW (Suspend & Pickup Call Waiting): Suspend the current call into the specified slot and pick up the waiting call.
Do Not Disturb
This is the ability to temporarily stop incoming calls to a user's telephone. It prevents the user from receiving Hunt Group calls and give direct callers either busy or Voicemail if available (Note that if Call Forwarding and Do Not Disturb are active, the call is not forwarded, but does receive Voicemail). This can be enabled/disabled by dialing short codes or via the Phone Manager application. If, however, specific numbers are required to override Do Not Disturb, internal and external phone numbers can be added to an exception list. The following default Short Codes are available to make use of Do Not Disturb: To turn Do Not Disturb on *08 enable. *09 disable. To add an internal or external number to the Exception List *10*N# - The user should enter the number in place of the N, eg. *10*5551234# To delete a number from the Exception List *11*N# - The user should enter the number in place of the N, eg. *11*5551234#
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Follow Me
The Follow Me To facility allows a user to take his calls from another location, whether this is an internal or external number. This feature can be set at the user's extension using Short Codes or via the Phone Manager application. The Follow Me Here facility allows a user to take his calls from another extension. This feature can be set at the destination extension using Short Codes. In both cases if the redirected call receives busy tone or is not answered then the call behaves as though the User's extension had failed to answer, eg. Forward settings take effect. The following default Short Codes are available to make use of Follow Me: To set Follow Me To at the user's extension *14*N# - The user should enter the destination number in place of the N, eg. *14*208# To cancel Follow Me To at the user's extension *14*# To set Follow Me Here at the destination extension *12*N# - The user should enter his extension number in place of the N, eg. *12*204# To cancel Follow Me Here at the destination extension *13*N# - The user should enter his extension number in place of the N, eg. *13*204# or dial *14*# at the user's extension
Holding a Call
Pressing Alternate Call on a telephone places a call on hold and dial tone is provided. Music On Hold is played if this facility is available. Reconnect to the call by pressing Alternate Call again, or if the handset has been replaced the system will call the extension back after approximately 2 minutes. See "Parking a Call" on page 40.
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Music On Hold
Music on Hold can be played either from the main Control Unit's memory (internal music on hold) or via the Audio port. Note that internal music on hold is not supported on the IP401 Control Unit. To use internal Music On Hold a file called "holdmusic.wav" must be placed in the Manager's Working Directory. This should be a 16 bit mono .wav file of up to 30 seconds in length. This file is downloaded via the Manager program each time a reboot occurs, it is not permanently stored in the Control Unit. If the main Control Unit receives a "holdmusic.wav" file on reboot the Audio port is ignored. The default short code *34 allows you to listen to the Music On Hold and check that it is working. If the message "Unable to send Hold Music" appears in the TFTP Log or on the status bar of Manager, this means that a "holdmusic.wav" file could not be found in the Working Directory. Ignore this message if you are using the Audio Port. This message can also be an indication that communication between the main Control Unit and LAN has been lost since reboot.
Incoming Call Routing

By default all incoming voice calls are sent to a Hunt Group called Main (extension 200), which is configured to Group mode, and contains the first 16 extensions. Therefore all incoming calls will ring each extension simultaneously. All incoming data calls are sent to a RAS service called DialIn, see "IP Route Form" on page 181. Within the configuration, Incoming Call Route allows entries to be created to route incoming calls to different groups, extensions or VoiceMail based on the incoming line group, type of call and/or MSN digits received with the call. To change this default configuration and to specify the User / Hunt Group to which calls are presented based on DID/MSN, create an Incoming Call Route as per the following example: Line Group ID: 0 Incoming Number: 5551111 Destination: 201 KatieB Bearer Capability: AnyVoice
The Destination list box contains every User, Hunt Group (and RAS Service for data). There is also an entry for Voicemail to route a DID/MSN number directly to the Voicemail Server to allow users to collect their Voicemail messages externally. An Incoming Call Route can also point to a Short Code. Type the Short Code directly into the Destination field.
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Using Least Cost Routes

By configuring a Least Cost Route you are able to route calls via an alternative carrier. Time profiles can also be used to allow you take advantage of cheaper rates at specific times. Note: Least Cost Routing is not compatible with shortcodes using [ ] and ; characters. Short Codes can be configured in the Least Cost Route form. The following are the only kind of features allowed in the feature field. Dial, Dial3K1, Dial56K, Dial64K, DialEmergency, Dial Speech, DialV110, DialV120, DialVideo, Busy.
To Route Calls via an Alternative Carrier During Specific Hours 1. Create a Time Profile for the required hours. 2. Create a Least Cost Route that uses that Time Profile and with a short code that will route all calls via the required carrier, eg. Short Code: ? Telephone Number: 1234. (1234 being the carriers required prefix) Feature: Dial To Use Multiple Carriers If you wish to use multiple carriers, for example, local calls and international calls are to go through one carrier between specific hours, all calls to UK through an alternative carrier and all other calls via a third carrier. 1. Create a Least Cost Route and create short codes for all local dial codes and international calls, eg. short codes for 732n, 609n, etc. 2. Create another Least Cost Route with a short code for the dial code for the UK, eg. 01144n. All other calls will use the system short code used for dialing out. 2-Stage LCR Set-up (In-band DTMF) To take advantage of the Least Cost Routing services offered by second-tier carriers/PTOs/Telcos/etc. who utilize older Central Office switches, a second string of digits needs to be presented, in-band to them after the call is initially set-up. To set this up use the following Short Code features: D = wait for the connection then send the following DTMF , = one second pause in between DTMF digit dialing, eg. 18005551234D12345,N This represents the carrier's telephone number, then D, then the digits required by the carrier, eg. an account number, then comma and N representing the number dialed.
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Parking a Call
Parking a call is an alternative to holding a call. The call is parked on the telephone system and so can be retrieved by another extension. Each parked call requires a park slot number. Attempting to park a call into a park slot that is already occupied cause intercept tone to be played. Calls left parked for too long will recall to the original extension that parked the call. The Park Timeout is set through the System | Telephony tab. Its normal default is 5 minutes. There are several different methods by which calls can be parked and unparked. These are: Using Shortcodes The shortcode features ParkCall and RideCall can be used to create shortcodes to park and unpark calls. The default short codes that use these features are: *37*N# - Parks a call in park slot N, eg. *37*300# *38*N# - Unparks a call from park slot N, eg. *38*300#
Using the Phone Manager, eConsole and eBLF Applications The Phone Manager, eConsole and eBLF applications all support four park buttons. Clicking on these allows the user to park or unpark calls in the park slot associated with each button. In addition, when a call is parked in one of those slots by another extension, the application user can see details of the call and can unpark it at their extension. By default the application park buttons are associated with park slots 1 to 4. On the Phone Manager and eConsole the park buttons can be reconfigured to match different park slot numbers. Using DSS Keys The ParkCall feature can be used to associate a DSS button on a telephony with a particular park slot number. The DSS button can then be used to park and unpark calls from that park slot. The DSS buttons BLF lamps will indicate when a call is parked in the associated park slot. Phone Defaults Some telephones support facilities to park and unpark calls through their display menu options (refer to the appropriate telephone user guide). In this case parked calls are automatically put into park slots matching the extension number. For example, the first call parked by extension 201 would go into park slot 2010, the next into park slot 2011 and so on.
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Configuring Personal Fax Numbers

Individuals and departments can have their own fax numbers. DTMF tones, which identify individuals are passed to the fax server, which could have as few as one or two lines. The follow example configuration could be used: 1. Attach the fax modem to extension 216 2. Configure extension 216 with Caller Display type = DTMFB 3. Create a Hunt Group 500 with extension 216 as a member. 4. Create a User, eg. Fax501 with an extension of 501 and set Forwarding Unconditional to 500 5. Create an Incoming Call Route to extension 501 where the Incoming Number is the user's required personal fax number. Repeat for each user's personal fax number. Incoming Number: 5551234 Destination: 501 Fax 501 With this example, when someone dials 5551234, the system dials 501, which is then rerouted to the fax server.
Ring Back When Free

If an extension is busy and the user wants to be informed when the extension becomes free, the user can dial any digit and put the telephone down to set Ring Back When Free. The system periodically checks if that extension is still busy. When it becomes free the system rings the user's telephone and give the appropriate Caller Display information to advise that the destination is free. When the telephone is picked up a call is automatically made to the extension. This can also be done via the Phone Manager program.
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Transferring a Call
Press Alternate Call or hit the Transfer button to put the first call on hold. You automatically receive dial tone and can begin dialing. If the phone is put down (or the Transfer button is pressed again) before the destination has answered the original caller is automatically transferred, this is called a Blind Transfer. Alternatively, wait for the destination to be answered, ask if they wish to take the call. If yes, just put the phone down, if no do one of the following: 1. Press Alternate Call to get the dial tone then Alternate Call again to be connected to the first caller (the Cancel or Deny function in Phone Manager also performs this function). Use the Alternate Call button to toggle between all the calls on hold and dial tone. 2. Press the Drop button and then press the Call Appearance for the call on Holdfor-Transfer. Any commands/short codes dialed in will apply to the last call the user was connected to. Users should be aware of the following scenario: If their call gets put through to Voicemail it is not torn down. The way to clear this is to press Alternate Call then dial *52 (default short code for Cancel or Deny) to clear the Voicemail call.
When calls are transferred the original Caller ID is passed onto the destination. There is no differentiation between internal and external calls (only for ringing) so its just as easy to transfer a call to extension 201 as to a cell phone. This principle also applies to features such as Forwarding etc. By default a forwarded call cannot be transferred back to the original destination. To allow this facility set Do Not Disturb and enter the Forward Number as a Do Not Disturb Exception. Phone Manager can also be used to transfer calls. The Phone Manager has the benefit of passing the original Caller Display information. Hot transfer is the ability to transfer a call without personally answering the call. A user can perform a Hot Transfer via a PC application, for example, Phone Manager. This will display information regarding the caller, which may assist the user to decide who to pass the call on to. Select the Transfer function on the PC application and enter the destination number. The extension receiving the transferred call is informed via Caller Display where the call was transferred from and passes any available information regarding the original caller.
Hot Transfer
Hot transfer is the ability to transfer a call without personally answering the call. A user can perform a Hot Transfer via a PC application, for example, Phone Manager. This displays information regarding the caller, which may assist the user to decide who to pass the call on to. Select the Transfer function on the PC application and enter the destination number. The extension receiving the transferred call is informed via Caller Display where the call was transferred from and passes any available information regarding the original caller.
Queuing a Call to a Busy extension

If an extension is busy and a caller wants to hold for that person, the call can be queued for that extension. The caller is put on hold until the extension is free. This is achieved by pressing Alternate Call and dialing *33*201# (default).
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Ring Tones
There Control Unit supports a number of ring patterns. The System | Telephony tab is used to set the system defaults for internal, external and ringback calls, see page 116. Individual users can have different ringing set via the User | Telephony tab, see page 145. Note: The 4400 and 4600 series phones only support RingNormal. The ringing patterns available are: RingNormal The ringing provided by this mode is dependent on the Locale set in the System form. See "Supported Country and Locale Settings" on page 16. If the locale is not supported then the defaults listed below are used. RingType1: 1s ring, 2s off, etc. The system default for internal calls. RingType2: 0.25s ring, 0.25s off, 0.25s ring, 0.25s off, 0.25s ring, 1.75s off, etc. This is the system default for ring back calls, eg. CTI calls, VoiceMail ring back and ring back when free. RingType3: 0.4s ring, 0.8s off, RingType4: 2s ring, 4s off, RingType5: 2s ring, 2s off - use for phones which are reluctant to ring. RingType6: 0.945s ring, 4.5s off, RingType7: 0.25s ring, 0.24 off, 0.25 ring, 2.25 off, RingType8: 1s on, 3s off, RingType9: 1s on, 4s off, RingType0: Same as RingNormal for ENG.
The following are the default ring normal settings if the locale is not supported: Dial Tone: 350Hz + 450Hz. Ring Tone: 400Hz + 450Hz. Busy Tone: 400Hz. Minimum/Maximum Flash: 25mS/350mS. Ring Cadence: 40Hz. Ringing Pattern: 0.4s On, 0.2s off, Call Waiting Pattern: 0.1s on, 30s off, Busy Pattern: 0.375s on, 0.375 off,
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Trusted Locations
A "trusted location" can be set via the Source Numbers tab in the User's configuration form. Note that external numbers used as trusted locations must provide ICLID. These are locations that the System allows either data access, eg. a user dialing in from home, or access to Voicemail without a Voicemail Code, eg. a user collecting his Voicemail messages from a cell phone, or the location the Voicemail Server calls to inform the user of a new message. Allow Direct Voicemail Access To allow a User to collect Voicemail without being prompted for their Voicemail Code (not supported by Voicemail Pro using Intuity Mailbox mode). Prefix the number with a "V. V202: This example allows the user to collect their VoiceMail from extension 201 without being prompted for their Voicemail Code V7325551234: This example allows a user to collect their VoiceMail from an external number (home number), without being prompted for a Voicemail Code. By default, each user is configured with their extension as a "trusted location" which enables them to dial *17 (default) from their own extension to collect Voicemail messages. Allow RAS/Data Access from a Specified number To allow RAS/data access only from a specified number, prefix the number with a "R". Instruct Voicemail to Call the User To have the Voicemail Server to call the user when a new message has arrived for a Hunt Group, prefix the Hunt Group name with a "H". When the hunt group receives a new message, the Voicemail Server rings the extension and informs the user. Instruct Voicemail to Call the User at Another Location To have the Voicemail Server call the user at a location other than their own extension when a new message is received, prefix the number with a "P". This facility is only available if using Voicemail Pro and through which the user has a Callback start point set. Hot Desking When adding a user with no physical phone (See "Extension versus User" on page 31), you must add the Source Numbers in for those users.
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Hot Desking
Hot Desking allows several users to use the same extension but each user logs in to access their user settings and VoiceMail. For example: Extension 201 is to be used for Hot Desking 1. Create the number of users required and give each a Login Code. User 1: Extension 401, Login Code 123. User 2: Extension 402, Login Code 456. User 3: Extension 403, Login Code 789. 2. At extension 201, each user can now log in to use the extension with their own user settings. They can do this using the default system short codes. For User 1 to log in: *35*401*123# For User 2 to log in: *35*402*456# For the current user to log out: *36 The user associated with extension 201 (through their User form) does not normally need to log on. They are automatically re-associated with 201 whenever *36 is dialed at the extension or following a reboot of the Control Unit. If you want that person to also have to log on, then in their User tab you should enter a Login Code and select Forced Login. When using DT, 4412, 4424 or 6400 series display telephones, you can set the extension to have no extension number. It then displays NOT LOGGED ON between log on's. For each log in user, you can configure how long an extension can remain idle before they are automatically logged out. This is done using the Login Idle Period in their User Telephony tab. This option should only be used in conjunction with Force Login.
CCC Operation Notes

CCC is a suite of software that works in conjunction with the Control Unit to report on call status and call handling. To be effective, those extensions, users and groups used with CCC should be programmed as follows: The users should all use login codes. This is important for the default user associated with the extension, who should be set to forced login. Use of the Login Idle Period is also recommended. See "Hot Desking" on page 45. None of the groups used with CCC should set have their Ring Mode set to Group. CCC expects the names of agents (users), hunt group, services, etc to be unique from each other. Failure to do this can affect the correct presentation and storage of call data.
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Group Paging
Create a Hunt Group with all the users required as members. Set the Hunt Group to "Group" ring mode and to turn off the Voicemail and Queuing facilities. 3. Create a short code to call the Hunt Group using the DialPaging feature, Short Code: *81 Telephone Number: 305 Line Group ID: 0 Feature: DialPaging Note TransTalk 9040 MDW sets do not receive page calls, but may make them. 1. 2.
Using the External Relay

The door release mechanism on the Control Unit consists of a dual switch relay in which either switch can be normally open, normally closed, pulsed open or pulsed closed. The port is marked EXT O/P. The port can be used to control Door Release equipment supplied by a third party. All that needs to be done is to wire the trigger/control output of the third party device to the appropriate External Control port pins. The relay action is activated using short codes. By default Relay 1 (pins 1 and 3) and Relay 2 (pin 2 and 4) are normally open. The following default short code closes the Relay 1 when someone picks up a phone and dials *39. Short Code: *39 Telephone Number: 1 Line Group ID: 0 Feature: RelayOn
For Relay 1, *39 closes the relay, *40 opens the relay and *41 pulses the relay (closed for 5 seconds and then opened). For Relay 2, *42 closes the relay, *43 opens the relay and *44 pulses the relay.
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BRI Line Settings

BRI lines can be used in either Point-to-Point or Point-to-MultiPoint mode. Point-toPoint lines are used when only one device terminates a line in a customers office. Point-to-MultiPoint lines are used when more than one device may be used on the line at the customers premises. There are major benefits in using Point-to-Point lines: 1. The exchange knows when the line/terminal equipment is down/dead, thus it will not offer calls down that line. If the lines are Point-to-MultiPoint calls are always offered down the line and fail if no response from the terminal equipment. So if you have two Point-to-MultiPoint lines and one is faulty 50% of incoming calls fail. 2. You get a Green LED on the Control Unit when the line is connected. With Point-to-MultiPoint lines some exchanges will drop level/layer 1/2 signals when the line is idle for a period. 3. The timing clock is locked to the exchange. If level/layer 1/2 signals disappear on a line then the Control Unit will switch to another line, however this may result in some audible click when the switchover occurs. The system will typically work when defaulted on either Point-to-Point or Point-toMultiPoint lines. This is because our Terminal Equipment Identifier (TEI), which is used by the exchange to chat to the equipment, is set to 0 (TEI = 0). If you intend to connect multiple devices (simultaneously) to an ISDN line then the TEI should be set to 127. With a TEI = 127 the Control Unit will ask the exchange to allocate a TEI for operation. Note: When connected to some manufactures equipment, which provides an S0 interface (BRI), a defaulted Control Unit will not bring up the ISDN line. Configuring the Control Unit to a TEI = 127 for that line will usually resolve this.
Hunt Groups
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Hunt Groups
Overview of Hunt Groups
A Hunt Group is a collection of users, eg. Sales - a group to handle all sales related calls An incoming caller wishing to speak to Sales can ring one number but the call can be answered by any number of extensions that are members of the Sales Hunt Group. By default all incoming voice calls are sent to a Hunt Group called Main (extension 200), which is configured in Group mode, and contains the first 16 extensions. Therefore all incoming calls ring each extension simultaneously. The Hunt Group can be given an extension number. This extension number can be used internally or linked to an Incoming Call Route. All the calls received by this extension number can be answered using either: Group Mode: All telephones in the Extension List ring simultaneously. Linear Mode: Each extension is rung in order, one after the other, starting from the first extension in the list each time. Circular Mode: Each extension is rung in order, one after the other. However, the last extension used is remembered. The next call received rings the next extension in the list. Most Idle Mode: The extension that has been unused for the longest period rings first, then the extension that has been idle second longest rings, etc.
If all extensions in the Hunt Group are busy (ie. on a call, logged out or membership is disabled) or not answered, another Hunt Group, called an Overflow Group, can be used to take the calls. The Overflow Time can be used to stipulate how long a call will ring round the members of the Hunt Group before being passed to the Overflow Group. If preferred, calls can be held in a queue and passed to the first available extension in the group. If an Overflow Group is used, a call is sent to the Overflow Group after it has been held in the queue for the time specified by the Overflow Time. A Time Profile can be used to indicate when a Hunt Group is operational, (9:00 to 5:00), and another hunt group called a Night Service Fallback Group can be used to provide cover outside of these hours. If you wish a Night Service Fallback Group to provide cover at irregular times, a Short Code can be used. Once this is done, the status of Night Service can only be changed back via a Short Code (and not Time Profile). During a holiday period, the Hunt Group can be put into Out of Service mode and another Hunt Group called the Out of Service Fallback Group can be used to provide cover. Voicemail can also be used in conjunction with Hunt Groups to take all group related messages, play an announcement when the Hunt Group is in Night Service or Out of Service mode and give announcements while a call is held in a queue. Hunt Groups also support Voicemail Email - to pass messages to an email account, and a Voicemail Code that can be used to verify a user when messages are retrieved remotely.
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Examples
This example explains how to use a basic Hunt Group and how Voicemail and Queuing act with the Hunt Group when a Voicemail Server is operational. There is also an example of how to use an Overflow Group, a Night Service Fallback Group and a Time Profile.
Basic Hunt Group

Scenario - all sales related calls must be answered by staff in the Sales department, first by Jane, then by Peter, and finally, if necessary, by Anne. 1. Create a hunt group called "Sales" 2. Assign the extension no, eg. 300 3. Add extensions, ie. Jane (201), Peter (204) and Anne (205) 4. Set the Ring Mode to Linear Result - all calls received by the Sales Hunt Group first go to Janes phone. If Jane is busy or does not answer her extension within 15 seconds (default) the call moves to Peters phone. If Peter is also unable to answer the call, it goes to Annes phone. If Anne does not answer the call it passes back to Janes phone. The call continues in this manner until the call is answered or the caller hangs up. (This example assumes that a Voicemail Server is not available, see below).
Using Voicemail
Scenario - if the Sales department are unable to answer a call, the caller is given the option to leave a message. (A Voicemail Server must be operational for this facility to be available) 1. Ensure the Voicemail On option in the Sales hunt group created above is checked (default) Result - when the Sales Hunt Group receives a call and cannot be answered by any member, the caller is sent to the Voicemail for the Sales Hunt Group.
Using the Queuing Facility

Scenario - if the Sales department is all busy on calls, further calls are held in a queue until one of the Sales team become free. (In order for a caller to receive the Hunt Group queue messages a Voicemail Server must be operational) 1. Ensure the Queuing On option in the Sales Hunt Group created above is checked (default) 2. The Queuing Ring Time is set to 10 seconds by default Result when the Sales Hunt Group receives a call and all members are on calls, the call remains in queue. If, for example, Peters extension becomes free the first call in the queue is passed to Peters extension. When the call is placed in the queue, the caller first hears 10 seconds of ringing tone and then is given the first "Queue" message. Music On Hold (if this facility is available) is then played for 20 seconds followed by the second "Queue" message. Music On Hold is then played for a further 20 seconds and followed by the second "Queue" message again. This sequence is repeated until the call is answered. Please note - the Voicemail On, Queuing On and Queuing Ring Time of 10 seconds options are all set by default when creating a Hunt Group but these facilities are not available unless a Voicemail Server is operational.
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Using an Overflow Group

Scenario - When the Sales department is attending their weekly sales meeting the receptionists must answer calls. 1. Create a new Hunt Group called "Reception" 2. Assign an extension, ie. 301 3. Add extensions, ie. Katie (202) and Richard (206) 4. Set the Ring Mode to Group 5. In the Sales Hunt Group created above, add the Reception Hunt Group to the Overflow Group list Result - when the Sales Hunt Group receives a call and the members are unable to answer the call, the call is sent to the Reception Hunt Group. Katies and Richards extensions will ring simultaneously. If both Katie and Richard are unable to answer the call within 15 seconds (default) the caller is sent to Voicemail for Sales.
Overflow Group List - Select Required Items

Select the Hunt Group to act as the Overflow Group CTRL or SHIFT can be used to select multiple entries. A Hunt Group may be added more than once, eg. Main, Sales, Main, etc.
Using a Night Service Fallback Group

When the Sales department is attending their weekly sales meeting, the receptionists who will take messages must answer calls. 1. In the Sales Hunt Group created above, set the Reception Hunt Group as the Night Service Fallback Group Result -either Jane, Peter or Anne can dial the relevant short code on their phones to put the Sales Hunt Group into Night Service. If the default short codes are being used, the short code dialed will be *20*300#. All calls received by the Sales Hunt Group are sent to the Reception Hunt Group and can be answered by either Katie or Richard. When the Sales team has finished their meeting, either Jane, Peter or Anne can dial the relevant short code to return the Sales Hunt Group to In Service. If the default short codes are being used, the short code dialed will be *21*300#. Jane, Peter or Anne can now answer All Sales Hunt Group calls.
Using a Time Profile

Office hours are 9.00 am to 5.00 pm, Monday to Friday. Outside of these hours sales related calls must be passed to Voicemail to give the caller the option to leave a message. (A Voicemail Server must be operational for this facility to be available) 1. Create a Time Profile for 9.00 am to 5.00 pm, Monday to Friday called "Office Hours" 2. In the Sales Hunt Group created above, enter the "Office Hours" time profile 3. Ensure that a Night Service Fallback Group has not been entered. Result - all calls received by the Sales Hunt Group between 9 am and 5 pm on Monday through Friday are answered by the group. When calls are received before 9 am or after 5 pm Monday to Friday or all day Saturday or Sunday the call is sent to Voicemail and played the Out of Hours Greeting.
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Enable/Disable Membership
A User's membership to a Hunt Group can be disabled temporarily. Right-click on the required User and select Disable. An asterisk appears to the left of the User's name. Right-click on the User and select Enable to reverse this option. This facility can also be activated via Short Codes using the features HuntGroupDisable and HuntGroupEnable. This allows users to disable and enable their membership to a Hunt Group from their own phones. For example, the following short codes could be created: To Disable Group Membership: Short Code: *90*N# Telephone Number: N Line Group ID: 0 Feature: HuntGroupDisable To Enable Group Membership: Short Code: *91*N# Telephone Number: N Line Group ID: 0 Feature: HuntGroupEnable
N represents the Hunt Group the user wishes to disable or enable themselves from.
Hunt Group Call Waiting

Call waiting indication is normally provided to users for hunt group calls. Instead the call should ring at and be answered by another free group member. For hunt groups using the Ring Mode of Group, call waiting indication can be enabled. This is done by ticking the Call Waiting option on the Hunt Group | Hunt Group tab. Note that for the group member to receive call waiting indication, their personal call waiting setting must also be enabled.
Hunt Group Voicemail

Refer to the "Voicemail Installation and Maintenance Manual".
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Forwarding Hunt Group calls

A user can forward his Hunt Group calls to an internal or external number. See "Call Forwarding" on page 34.
How to Monitor Calls

WARNING Monitoring is not enabled by default. The use of monitoring is normally subject to local laws and regulations. Before enabling monitoring you must ensure that you have complied with all applicable local laws and regulations. Failure to do so may result in severe penalties. Monitoring can be accompanied by a repeated tone heard by all parties. In some locales it may be a requirement to provide this tone. Use of the tone is controlled by the Beep on Listen setting on the System | System tab. A user can monitor Hunt Group calls. The user must be a member of the same Hunt Group. Note that silent monitoring is separate from call intrusion. It is not affected by the intrusion settings of the users involved. Example: You have a Hunt Group called 'Sales' and you wish the user 'Extn205' to be able to monitor the calls received by members of this Hunt Group. 1. Add Extn205 to the 'Sales' Hunt Groups Extension List. The user can be disabled so that they do not actually receive calls to the 'Sales' Hunt Group. 2. In the Telephony tab of the user 'Extn205', select 'Sales' in the Monitor Group list box. 3. Create a User Short Code to allow Extn205 to listen to calls. Short Code: *99*N# Telephone Number: N Line Group ID: 0 Feature: CallListen Now when a member of the 'Sales' Hunt Group, takes a call, Extn205 can replace the N in the shortcode with the extension number of the agent they who answered the call, eg. dial *99*207# to listen to extension 207.
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Using Queuing
Queuing allows callers to a Hunt Group to be held in a queue when all extensions in the Extension List are busy. When an extension becomes free a queued call is then presented to that extension. If voicemail is operational, the caller is played queue messages. Refer to the Voicemail Installation & Administration Manual for full details.
Using the Fallback Tab

A Hunt Group has three service modes: In Service The Hunt Group performs as configured in the Hunt Group tab. This is the default mode. Night Service When a Hunt Group is in Night Service, callers hear busy tone or if VoiceMail is operational they are played the Out of Hours greeting. Alternatively you can pass the callers to another Hunt Group, containing a manned extension or a user forwarded to a cell phone etc., by entering that Hunt Group as the Night Service Fallback Group. Select the option in the Fallback tab and send the configuration to the Control Unit or use a short code to place a Hunt Group into Night Service. Short Codes can be created using the SetHuntGroupNightService and ClearHuntGroupNightService features. Note that if the group is also using a time profile, these features cannot override when the time profile sets the group into night service mode. The default short codes include two short codes that already use those features: *20*N# - Puts group N into Night Service mode. *21*N# - Takes group N out of Night Service mode. Once you have used Short Codes to change the status, it can only be changed back via a Short Code (and not Time Profile). Out of Service When a Hunt Group is Out of Service, callers hear busy tone or if VoiceMail is operational they are played the Out of Hours greeting. Alternatively you can pass the callers to another Hunt Group, containing a manned extension or a user forwarded to a cell phone etc., by entering that Hunt Group as the Out of Service Fallback Group. To place a Hunt Group into Out of Service select the option in the Fallback tab and send the configuration to the Control Unit. Alternatively the short code features SetHuntGroupOutOfService and ClearHuntGroupOutofService could be used to create short codes for this action. Using a Time Profile A Time Profile can be assigned to a Hunt Group. During the in service hours, the Hunt Group performs as configured in the HuntGroup tab. Outside of these hours the group it follows the groups Night Service settings. Please note: The Time Profile does not change the groups Service Mode setting. Short codes cannot be used to override the time profile action.
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Short Codes
Understanding Short Codes
Short Codes allow an administrator to configure features that can be accessed on a system-wide or user basis. Short Codes can be used for: Speed Dials. Activating and deactivating features for an individual phone (eg. Do Not Disturb) or for the entire system (eg. Night Service). Call Routing and Restriction.
There are different levels of short codes User Short Codes These can only be accessed by a particular user. System Short Codes All users on the system have access to these. Least Cost Routing Short Codes This is for outgoing calls. Line Short Codes A Short Code can also be configured on a specific Line. A Line Short Code is very similar to a User Short Code in that it performs the function on that line only. A Line Short Code is performed once the specific Line has been accessed.
Matching Order
The number dialed is treated in the following order: 1. If the number dialed matches an internal extension, go to step 5. 2. If the number matches a User short code, apply the short code. If the result is a number for dialing proceed to Step 4. 3. If the number matches a System short code, apply the short code. If the result is a number for dialing proceed to Step 4. 4. If the number matches a Least Cost Route short code, dial the number as per the Least Cost Route rules 5. Dial the number.
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Getting the Dialed Number

This section describes how a dialed number is determined and how short code matching is performed. Routing of the short code begins based on a couple of parameters set in the System Telephony tab (see page 116). The Dial Delay Count is the number of digits that are dialed by the user before the system begins to process the dialed string. Matching against the short code table occurs when this number had been reached. The Dial Delay Time is the interval allowed between dialed digits. It is reset after a new digit is dialed. It serves two purposes: It sets the time since the last digit dialed, after which dialing is assumed to have ended. It is used to detect short codes that are less than the Dial Delay Count in length.
The Dial Delay Count and Dial Delay Timer work together to get the dialed string, that is examined by IP Office. The Dial Delay Count is what takes precedence. Once that number of digits in the Dial Delay Count has been dialed, the system starts to match the digits against Short Codes. The dialed string is considered complete when there are no more digits dialed within the Dial Delay Time.
Example: Dial Delay Time

An example of the first use of the Dial Delay Count is the following: Dial Delay Count = 0 Dial Delay Time = 4000 msec (4 seconds) A user dials the number 97325551212. The Dial Delay Count is 0, so the system immediately starts looking for a match against Short Codes even though dialing has not been completed.. As long as the user dials each digit within 4 second of the previous digit, the Dial Delay Time reset after each digit. Only after the last "2" is dialed does the Dial Delay Timer expire and the complete number dialed to evaluate is stored. User may see the effect of this in the short delay between dialing a neighboring extension and that extension ringing.
Example: Short Dialing

An example of the second use is: Dial Delay Count = 4 Dial Delay Time = 4000 msec (4 seconds) A user dials 911. The dial string is less than the Dial Delay Count. However 4 seconds after the final 1, the Dial Delay Time expires. The switch assumes that dialing is complete and process the number 911.
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Example: Overlap Dialing

When the Dial Delay Count is greater than zero, overlap dialing can be supported. Consider the following: Dial Delay Count =4 Dial Delay Time = 4000 msec (4 seconds) Short Code 1 = 01 Short Code 2 = 0123 Short Code 2 is matched because the Dial Delay Count is reached. Short Code 1 is matched because the Dial Delay Time is met. If the above example had a Dial Delay Count of 0, only Short Code 1 would be used because the matching would occur immediately.
Example: Single Digit Short Codes

IP Office supports Single Digit Short Codes, but they are treated in a different way than other short codes and should be used with extreme care. Single Digit Short Codes rules can be summarized by the following. They are acted on immediately regardless of the Dial Delay Count and Dial Delay Time. Consider the following short codes: Dial Delay Count =2 Dial Delay Time = 2000 msec (2 seconds) Short Code 1 = 1 Short Code 2 = 12 Short Code 3 = 123 If Single Digit Short Codes did not receive special treatment, a user could dial any one of the three short codes listed and the switch would translate the dialed short code after the 2 second Dial Delay Time interval. However, because there is special treatment, the only short code that is recognized is Short Code 1 (single digit 1). The switch does not wait for the Dial Delay Time interval. As soon as the first digit is dialed a match is recognized and the switch translates immediately. An administrator must choose Single digit short codes with digits that are not used as the first digit for any other short code. They should be defined only after all other short requirements are satisfied.
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Short Code Parameters

Short Codes are made up of the following: Short Code: Default = blank The number dialed by the user. For details of the characters that may appear in a short code see below. This has a maximum length of 33 characters. Telephone Number: Default = blank The number output by the short code. For details of the characters that can appear in this field see below. This has a maximum length of 33 characters. Line Group ID: Default = 0 For external calls, this is the set of lines that are used when making the call. Which group a line belongs to is set through the Line form for each line. Feature: Default = Dial This is what the short code does. See "Short Code Features" on page 63. Locale: Default = blank Some features can support country specific variations if needed.
Short Code Characters

The Short Code field can contain dialed numbers plus * and # and the following non dialed characters: ? Signifies that this is the default entry and is used in the absence of any other match or partial match. ?D Same as ? except that if no other Short Codes match, this Extension is directly patched to an outside line. Thus Extensions configured with this parameter act as though they are pure direct lines. See "Dial on Pick up" on page 85. N - Signifies a sequence of one or more digits dialed and then followed by a * or #. The * or # are entered separately in Short Code field (ie. N* or N#). X Match a single digit. When a group of Xs is used, the short code matches against the total length of Xs (for example if there are 10 Xs, the user would have to dial 10 digits for it to match the short code). [n] Expect secondary dial tone, where n represents the short code configured to trigger secondary dial tone. ; Receive sending complete. This must be the last character in the short code string. It indicates wait for the number to be fully dialed (based on the Dial Delay Time) before acting on the short code. In the United States, this MUST be used when the line group for the short code contains PRI lines or T1 lines emulating analog lines.
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Telephone Number Characters

The Telephone Number field can contain numbers and the following characters. C Place digits following the "C" in the outgoing calls Called Number field rather than Keypad field (this is the default). D Wait for connection, then send the following as DTMF(See "Using Least Cost Routes" on page 39 for an example). E Replace with the Extension Number dialing the Short Code. I - Send data in an Information Packet rather than Set-up Packet (for advance use). K - Place the digits following the "K" in the outgoing calls Keypad field rather than Called Number field. Only supported on ISDN/QSIG. L - Use the last number dialed. N - Substitute with digits dialed for N or the string of Xs in the Short Code field. For example use the Hunt Group extension number entered as part of the short code. (See default short code *20*N# for an example.) S - Place the digits following the "S" into the outgoing calls Calling Number field. See "Short Code Examples" on page 82. SS - Pass through the Calling Party Number on VPN lines. For example, to provide the incoming ICLID at the far end of a VoIP connection, a shortcode ? with telephone number .SS should be added to the line. t - Set the maximum duration for a call (+/-1 minute). Follow the Telephone Number entry of shortcodes using a dial feature with t(x) where x is the number of minutes. See "Error! Reference source not found." on page Error! Bookmark not defined.. U - Replace with the User Name of the User dialing the Short Code. See default short code *17 for an example. W Set flag in packet to withhold outgoing Caller ID (operation is PSTN network dependent. @ Enter following digits into sub-address. . Replace with current dialed digits, ie. those that have been dialed so far and triggered the shortcode match. , One second pause in between DTMF digit dialing (See "Using Least Cost Routes" on page 39 for an example). " " Any text must be surrounded by quotation marks, eg. User or Hunt Group Names. ? In conjunction with the Voicemail Collect feature indicates collect messages. # In conjunction with the Voicemail Collect feature indicates leave messages.
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Using Special Characters

For all short codes in this section, Y is the number of the Line Group that the calls will be routed to. Throughout this section, the short codes start with 9.
Secondary Dial Tone and [n] Characters

If you wanted to have secondary dial tone, the following short code would need to be added. Short Code: 9 Telephone: . Feature: SecondaryDialTone Line Group ID: 0
The Line Group ID should be 0, versus Y. With this additional short code in place other short codes that would be used for dialing out on lines would start with [9] rather than 9. Thus, the other short code examples in this section (see below) would start with [9]N; [9]xxxxxxxxxx; [9]1800N;
'N' and 'X'

When Short Codes contain only digits, matching is straightforward. It is when special characters are being used. One question is can Short Codes that have Xs in them be used in conjunction with ones that just have N? The answer is yes. The Xs in the Short Code field match against a specific string length. Consider the following two short codes. Short Code: 9N; Telephone: N Feature: Dial Line Group ID: Y
Short Code: 9xxxxxxxxxx; Telephone: N Feature: Dial Line Group ID: Y In the above case, dial strings that are less than 10 digits use the first short code, while strings that are 10 digits or greater use the second short code. This scheme can be used to send local versus long distance calls out over different line, without the user being aware of this. In the above example, if only the 9xxxxxxxxxx; short code existed, any number dialed that was less than 10 digits would not be matched.
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Dialed Digits and Outgoing Digits

Another thing that needs to be understood is what is going to get sent to the Central Office. If you have separated out digits to match against and you want those digits sent out to the Central Office, you must add them in the Telephone Number field. Consider the following. Short Code: 91800N; Telephone: 1800N Feature: Dial Line Group ID: Y
The user dials 918005551212. The match is made on the string to the above short code. If the 1800 did not appear in the Telephone Number field, 5551212 would be what got sent out. If the line requires * codes to access features, or you would like to make use of your line Providers features (Call ID Block), simply add the appropriate * code as part of the Telephone Number field (See Blocking Caller ID on Page 82). The same holds true for long distance carrier access code numbers. Simply add the access code as part of the Telephone Number field. In the United States, short codes that use Line Groups that contain PRI lines need to have the Short Code end with a ;, because the PRI protocol must have certain parameters that require the entire dialed number. Analog (Loop and Ground Start) lines do not require this, so short codes associated with only these types of lines can be configured without the ;. If you have a group that contains either PRI or T1 emulating analog lines, use the ;.
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Default System Short Code List

This section lists the default system short codes. It shows the Short Code, the Telephone Number, the Feature and the Line Group ID. Blank indicates that the field is left blank. Code *00 *01 *02 *03 *04 *05 *06 *07*N# *08 *09 *10*N# *11*N# *12*N# *13*N# *14*N# *15 *16 *17 *18 *19 *20*N# *21*N# *22*N# *29 *30 *31 *32*N# *33*N# *34 *35*N# *36 *37*N# *38*N# *39 *40 *41 *42 *43 *44 *45*N# *46 *47 *48 *49 Telephone Number Blank Blank Blank Blank Blank Blank Blank N Blank Blank N N N N N Blank Blank ?U Blank Blank N N N Blank Blank Blank N N Blank N Blank N N 1 1 1 2 2 2 N Blank Blank Blank Blank Feature CancelAllForwarding ForwardUnconditionalOn ForwardUnconditionalOff ForwardOnBusyOn ForwardOnBusyOff ForwardOnNoAnswerOn ForwardOnNoAnswerOff ForwardNumber DoNotDisturbOn DoNotDisturbOff DoNotDisturbExceptionAdd DoNotDisturbExceptionDel FollowMeHere FollowMeHereCancel FollowMeTo CallWaitingOn CallWaitingOff VoicemailCollect VoicemailOn VoicemailOff SetHuntGroupNightService ClearHuntGroupNightService SuspendCall ToggleCalls CallPickupAny CallPickupGroup CallPickupExtn CallQueue HoldMusic ExtnLogin ExtnLogout ParkCall RideCall RelayOn RelayOff RelayPulse RelayOn RelayOff RelayPulse AcquireCall AcquireCall ConferenceAdd VoicemailRingbackOn VoicemailRingbackOff Line Group 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Short Codes
Code *50 *51 *52 *53*N# *57*N# *70*N# *71*N# *DSSN *SDN *SKN [9]0N; [9]1N; [9]N; [9] xxxxxxxxxxx; 9 911 Telephone Number Blank Blank Blank Blank N N N ;[0]151 ERR-N ;[0]151 ERR-N ;[0]151 ERR-N 0N 1N N N . 911 Feature ForwardHuntgroupOn ForwardHuntgroupOff Cancel or Deny CallPickupMembers ForwardOnBusyNumber DialPhysicalExtnByNumber DialPhysicalExtnByID DisplayMsg DisplayMsg DisplayMsg Dial3K1 Dial3K1 Dial3K1 Dial3K1 SecondaryDialTone Dial
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Line Group 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Suggested minimum configuration Code Telephone Feature Number *17 ?U VoicemailCollect *30 Blank CallPickupAny ? . Dial
Line Group 0 0 0
Note: The "Follow Me Here" (*12*N#) and "Follow Me To" (*14*N#) functions can be canceled by using *14*# on the user's original extension.
With the default short codes, the following will happen: All calls preceded by 9 will receive secondary dial tone. International numbers follow the [9]0N; short code. Long Distance numbers use the [9]1N; short code. Local (7 digits) numbers use the [9]N; short code. Local (10 digit) numbers use the 9xxxxxxxxxx short code.
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Short Code Features

The following is a list of the available Short Code features that can be used to create custom short codes. The information given for each feature takes the form:
Feature Name
Short description of the features usage.
Telephone Number: Data required by the feature when setup. Button Programming: Path to feature when applying to a DSS key. DSS Toggles: The DSS key reverses the feature when pressed again. Label: Name shown next to display key if set on 2420 telephone.
Busy
Provide busy signal to the user. This is useful for barring numbers - it provides busy tone when the barred number is dialed. See "Call " on page 33.
Telephone Number: None. Button Programming: Advanced | Busy | Busy. Label: Busy.
Busy On Held
When on, busy on held returns busy to new calls when the user has an existing call on hold.
Telephone Number: Y or 1 for on, N or 0 for off. Button Programming: Advanced | Busy | Busy on Held. Label: BusyH
Call Intrude
Intrudes on the existing call of the specified target extension. All call parties are put into a conference and can talk. Use of this feature is subject to the Can Intrude status of the intruder and the Cannot be Intruded status of the other call parties.
Telephone Number: Target extension number. Button Programming: Advanced | Call | Call Intrude. Label: Intru.
Call Listen
This feature will allow a user to listen to another conversation. The extension the user is listening to must be a member of their Monitor group. See "How to Monitor Calls" on page 52.
Telephone Number: Target extension number. Button Programming: Advanced | Call | Call Listen. Label: Listn.
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Call Pickup Any

Pick up any (the first available) ringing call. See "Call Pickup" on page 35.
Telephone Number: None. Button Programming: Advanced | Call | Call Pickup Any. Label: PickA
Call Pickup Extn

Pick up a ringing call from a specific Extension.
Telephone Number: Target extension number. Button Programming: No.
Call Pickup Group

Pick up a call ringing any hunt group of which the user is a member.
Telephone Number: None. Button Programming: Advanced | Call | Call Pickup Group. Label: PickG.
Call Pickup Members

This feature can be used to pick up any call to an extension that is a member of the Hunt Group specified. The incoming call can be as a result of a DID call to that extension, an internal call to that extension, an internal or external call to the Hunt Group, a call to a phone from another Hunt Group etc. See "Call Pickup" on page 35.
Telephone Number: Group number or "Group name". Button Programming: Advanced | Call | Call Pickup Members. Label: PickM
Call Queue
Queue the current call to the destination phone, waiting for the phone to become free. This is the same as a transfer except it allows you to transfer to a busy phone.
Telephone Number: Target extension number. Button Programming: Advanced | Call | Call Queue. Label: Queue.
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Call Record
This feature allows you to record a conversation on the extension specified in the short code. To make use of this refer to the Voicemail Pro documentation.
Telephone Number: Target extension number. Button Programming: Advanced | Call | Call Record. Label: Recor.
Call Steal
Takes over the call currently on the specified extension number or reclaim the user's last transferred call. . See "Acquire Call" on page 35.
Telephone Number: Target extension number or blank for last call transferred. Button Programming: Advanced | Call | Call Steal. Label: Steal.
Call Waiting On
Enables call waiting on the user's extension. See "Call Waiting" on page 36.
Telephone Number: None. Button Programming: Advanced | Call | Call Waiting On. DSS Toggles: Yes Label: CWOn.
Call Waiting Off

Disables Call Waiting on this Extension.
Telephone Number: None. Button Programming: Advanced | Call | Call Waiting Off. Label: CWOff.
Call Waiting Suspend

This uses the Q.931 Hold facility and "holds" the incoming call at the ISDN exchange, freeing the ISDN B channel. The current call is placed in slot 0 at the exchange or the slot specified. Only available if supported by the ISDN exchange.
Telephone Number: Blank or specific exchange slot number. Button Programming: Advanced | Call | Call Waiting Suspend. Label: CWSus
Cancel All Forwarding

Cancels all forms of forwarding on the user's extension including "Follow Me" and Do Not Disturb".
Telephone Number: None. Button Programming: Advanced | Call | Cancel All Forwarding. Label: FwdOf.
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Cancel Ring Back When Free

Cancels any existing ringback set by the user.
Telephone Number: None. Button Programming: Advanced | Miscellaneous | Cancel Ring Back When Free. Label: RBak-.
Channel Monitor
For Avaya use only.
Telephone Number: Channel. Button Programming: Advanced | Call | Channel Monitor. Label: ChMon.
Clear Call
This feature can be used to end the current call. See "Transferring a Call" on page 42.
Telephone Number: None. Button Programming: Advanced | Call | Clear Call. Label: Clear.
Clear CW
End the user's current call and answer any their call waiting. See "Call Waiting" on page 36.
Telephone Number: None. Button Programming: Advanced | Call | Clear CW. Label: ClrCW.
Clear Hunt Group Night Service

Changes the specified hunt group from 'Night Service' mode to 'In Service' mode. Note: This will not override a time profile if set.
Telephone Number: Group number. Button Programming: Advanced | Call | Clear Hunt Group Night Service. Label: HGNS-.
Clear Hunt Group Out Of Service

Changes the specified hunt group from 'Out of Service' mode to 'In Service' mode Note: this will not override time profile settings.
Telephone Number: Group number. Button Programming: Advanced | Call | Clear Hunt Group Out of Service. Label: HGOS-.
Clear Quota
Refreshes the quota for all services or a specific service. See "Quotas and Timebands" on page 96.
Telephone Number: "Service name" or "" (all services). Button Programming: Advanced | Call | Clear Quota. Label: Quota.
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Conference Add
Places all calls the user's has on hold into a conference with the user.
Telephone Number: None. Button Programming: Advanced | Call | Conference Add. Label: Conf+.
Conference Meet Me
This feature allows a user to join a specific conference.
Telephone Number: Conference number. Button Programming: Advanced | Call | Conference Meet Me. Label: CnfRV.
CW
Pick up the waiting call. Provides same functionality as pressing the Recall or Hold key on the phone.
Telephone Number: None. Button Programming: No.
Dial
Dials the number specified to an outside line.
Telephone Number: Telephone number. Button Programming: Dial Label: Telephone number.
Dial 3K1
Set the call protocol Async PPP, ISDN rate is set to 64000 bps. The call is presented to local exchange as a "3K1 Speech Call". Useful in some where voice calls cost less than data calls.
Telephone Number: Telephone number. Button Programming: Advanced | Call | Dial 3K1. Label: D3K1
Dial 56K
Sets the call protocol to Sync PPP, ISDN rate is set to 56000 bps. The call presented to local exchange as a "Data Call".
Telephone Number: Telephone number. Button Programming: Advanced | Call | Dial 56K. Label: D56K
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Dial 64K
Sets the call protocol to Sync PPP, ISDN rate is set to 64000 bps. The call is presented to local exchange as a "Data Call".
Telephone Number: Telephone number. Button Programming: Advanced | Call | Dial 64K. Label: D64K
Dial CW
Call the specified extension number and force call waiting indication on if the extension is already on a call.
Telephone Number: Extension number. Button Programming: Advanced | Call | Dial CW. Label: DCW.
Dial Direct
Call the extension specified and force automatic answer if supported by the telephone type. .
Telephone Number: Extension number. Button Programming: Advanced | Call | Dial Direct. Label: Dirct.
Dial Emergency
Dials the number specified regardless of any call barring applicable to the user.
Telephone Number: Telephone number. Button Programming: Advanced | Call | Dial Emergency. Label: Emrgy.
Dial Extn
This feature can be used to dial an internal extension number.
Telephone Number: Extension number. Button Programming: No.
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Dial Inclusion
Intrudes on the existing call of the specified target extension. The intruder and the target extension can then talk but cannot be heard by the other party. During the intrusion all parties hear a repeated intrusion tone. When the intruder hangs-up the original call parties are reconnected. Use of this feature is subject to the Can Intrude status of the intruder and the Cannot be Intruded status of the other call parties. Dial Inclusion is currently only supported for Avaya 20 Series and 6400 Series telephones.
Telephone Number: Target extension number. Button Programming: Advanced | Dial | Dial Inclusion. Label: Inclu.
Dial Paging
Makes a paging call to an extension or group. The target extension or group members must support page calls.
Telephone Number: Extension or group number. Button Programming: Advanced | Dial | Dial Paging. Label: Page.
DialPhysicalNumberByExtension
Dial a specified extension number regardless of the current user logged on at that extension and any forwarding, follow me or do not disturb settings applied by the extension user. This function is currently only available on US based systems as part of E911 requirements.
Telephone Number: Extension number. Button Programming: Advanced | Dial | Dial Physical Extn By Number. Label: PhyEx.
DialPhysicalNumberByID
Dial a specific extension using its system ID. This may be necessary in hot desking environments where some extensions have been created with no default extension number. This function is currently only available on US based systems as part of E911 requirements.
Telephone Number: Extension ID. Button Programming: No.
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Dial Speech
This feature allows a short code to be created to force the outgoing call to use the Speech bearer capability.
Telephone Number: Telephone number. Button Programming: Advanced | Dial | Dial Speech. Label: DSpch.
Dial V110
Sets the call protocol to Async PPP using V.110 which runs at 9600 bps. The call is presented to local exchange as a "Data Call". It is ideal for some bulletin boards.
Telephone Number: Telephone number. Button Programming: Advanced | Call | Dial V110. Label: DV110
Dial V120
Sets the call protocol to Async PPP using V.120. The call is presented to local exchange as a "Data Call". This will run at speeds up to 64K per channel but has a slightly higher Protocol overhead than pure 64K operation. Useful for some bulletin board systems as it allows the destination to run at a different asynchronous speed to the calling end.
Telephone Number: Telephone number. Button Programming: Advanced | Call | Dial V120. Label: DV120
Dial Video
Sets the call protocol to Sync PPP, ISDN rate is set to 64000 bps. The call is presented to the local exchange as a Video Call".
Telephone Number: Telephone number. Button Programming: Advanced | Call | Dial Video. Label: Dvide
Display Msg
Allows the sending of special functions to DS port display phone extensions. The telephone number takes the format xxxx;[0)nnn/ppppppp where: xxx is the target extension. Nnn is the Definity feature number. Ppppppp is the parameter data (if required).
Telephone Number: See above. Button Programming: Advanced | Dial | Display Msg. Label: Displ.
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Do Not Disturb Exception Add

Adds a number to the users "Do Not Disturb Exception List". This can be an internal extension number or external CLI.
Telephone Number: Telephone number or CLI. Button Programming: Advanced | Do Not Disturb | Do Not Disturb Exception Add. Label: DNDX+.
Do Not Disturb Exception Delete

Removes a number from the users "Do Not Disturb Exception List".
Telephone Number: Telephone number or CLI. Button Programming: Advanced | Do Not Disturb | Do Not Disturb Exception Delete. Label: DNDX-.
Do Not Disturb On
Places the users into 'do not disturb' mode. See "Do Not Disturb" on page 36.
Telephone Number: None. Button Programming: Advanced | Do Not Disturb | Do Not Disturb On. DSS Toggles: Yes Label: DNDOn.
Do Not Disturb Off

Cancels the user's 'do not disturb' mode if set.
Telephone Number: None. Button Programming: Advanced | Do Not Disturb | Do Not Disturb On. Label: DNDOf.
Extn Login
This feature allows a user to take over ownership of an Extension. The Telephone Number entered is the "Extension*Login Code" of the required User.
Telephone Number: Extension Number*Login Code of agent or hot desk user. Button Programming: Advanced | Extn | Extn Login. Note: Currently only supported on DT port phones. DSS Toggles: Yes Label: Login.
Extn Logout
Logs out a User from a telephone to which they had previously logged on.
Telephone Number: None. Button Programming: Advanced | Extn | Extn Logout. Label: Logof.
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Flash Hook
Sends a hook flash signal to the currently connected analogue line.
Telephone Number: None. Button Programming: Advanced | Miscellaneous | Flash Hook. Label: Flash.
Follow Me Here
Causes calls to the extension number specified, to be redirected to the extension initiating the 'Follow Me Here'. See "Follow Me" on page 37.
Telephone Number: Extension to redirect. Button Programming: Advanced | Follow Me | Follow Me Here. Label: Here+
Follow Me Here Cancel

Cancels any 'Follow Me Here' set on the specified extension. Only works if entered at the extension from which the original "Follow Me Here" was initiated.
Telephone Number: Extension being redirected. Button Programming: Advanced | Follow Me | Follow Me Here Cancel. Label: Here-.
Follow Me To
Causes calls to the extension initiating the 'Follow Me To' to be redirected to the extension specified. This feature can be canceled at the redirected extension by using the same feature but leaving the target extension number blank. See "Follow Me" on page 37.
Telephone Number: Target extension number or blank to cancel. Button Programming: Advanced | Follow Me | Follow Me To. Label: FolTo.
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Forward Hunt Group Calls On

Forward the user's hunt group calls to their forward number. Only works when a forward number is set (see Forward Number) and forward unconditional is also on (see Forward Unconditional).
Telephone Number: None. Button Programming: Advanced | Forward | Forward Hunt Group Calls On. DSS Toggles: Yes Label: FwdH+.
Forward Hunt Group Calls Off

Cancels the forwarding of the user's hunt group calls.
Telephone Number: None. Button Programming: Advanced | Forward | Forward Hunt Group Calls Off. Label: FwdH-.
Forward Number
Sets the extension number to which calls are forwarded when using 'Forward Unconditional'. Also used for 'Forward Hunt Group'.
Telephone Number: Telephone number. Button Programming: Advanced | Forward | Forward Number. Label: FwdNo.
Forward On Busy Number

Sets the extension number to which calls are forwarded when using 'Forward on Busy' and/or 'Forward on No Answer'.
Telephone Number: Telephone number. Button Programming: Advanced | Forward | Forward on Busy Number. Label: FwBNo.
Forward On Busy On
Enables forwarding to the 'Forward on Busy Number' when the user's extension is busy.
Telephone Number: None. Button Programming: Advanced | Forward | Forward on Busy On. DSS Toggles: Yes Label: FwBOn
Forward On Busy Off

Disables forwarding when the user's extension is busy.
Telephone Number: None. Button Programming: Advanced | Forward | Forward on Busy Off. Label: FwBOf.
Short Codes
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Forward On No Answer On
Enables forwarding to the 'Forward on Busy Number' when the user's extension is not answered within the period defined by their 'No Answer Time'.
Telephone Number: None. Button Programming: Advanced | Forward | Forward on No Answer On. Label: FwNOn.
Forward On No Answer Off

Disables forwarding when the user's extension is not answered.
Telephone Number: None. Button Programming: Advanced | Forward | Forward on No Answer Off. Label: FwNOff.
Forward Unconditional On
Enables forwarding of all calls, except group calls, to the 'Forward Number' set for the user's extension. To also forward hunt group calls to the same number 'Forward Hunt Group Call On' must also be used.
Telephone Number: None. Button Programming: Advanced | Forward | Forward Unconditional On. DSS Toggles: Yes Label: FwUOn.
Forward Unconditional Off

Disables forwarding of all calls from the user's extension. Note: This does not disable 'Forward on No Answer' and/or 'Forward on Busy' if also on.
Telephone Number: None. Button Programming: Advanced | Forward | Forward Unconditional Off. Label: FwUOf.
Headset Toggle
Telephone Number: None. Button Programming: Miscellaneous | Headset Toggle. Label: HdSet. Toggles: Yes.
Hold Call
This uses the Q.931 Hold facility, and "holds" the incoming call at the ISDN exchange, freeing up the ISDN B channel. The Hold Call feature "holds" the current call to a slot. The current call is always automatically placed into slot 0 if it has not been placed in a specified slot. Only available if supported by the ISDN exchange. See also "Retrieve Call" on page 77.
Telephone Number: Exchange hold slot number or blank (slot 0). Button Programming: Advanced | Hold | Hold Call. Label: Hold.
Short Codes
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Hold CW
Place the user's current call on hold and answers the waiting call.
Telephone Number: None. Button Programming: Advanced | Hold | Hold CW. Label: HoldCW.
Hold Music
Plays to the user the system's music on hold source. See "Music On Hold" on page 38.
Telephone Number: None. Button Programming: Advanced | Hold | Hold Music. Label: Music.
Hunt Group Disable

Disables the user's membership of the specified hunt group. They will no longer receive call to that hunt group until their membership is enabled again.
Telephone Number: Group number. Button Programming: Advanced | Hunt Group | Hunt Group Disable. Label: HGDis.
Hunt Group Enable

Enables the user's membership of a hunt group. They will then begin to receive calls to the specified hunt group.
Telephone Number: Group number. Button Programming: Advanced | Hunt Group | Hunt Group Enable. DSS Toggles: Yes Label: HGEna.
Off Hook Station

Enables or disables whether the user's extension acts as a fully hands free unit. Typically this is used when the answering and clearing of calls is done through an application such as Phone Manager.
Telephone Number: "Y" for on or "N" for off. Button Programming: Advanced | Miscellaneous | Off Hook Station. Label: OHStn.
Short Codes
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Park Call
Parks the user's current call into the specified park slot number. The call can then be retrieved by other extensions (refer to the appropriate telephone user guide). The 'Ride Call' feature can be used to retrieve calls from specific park slots. Note: When programmed to a DSS key, the key's BLG lamp indicates when a call is parked in that park slot. The key can also be used to retrieve the parked call.
Telephone Number: Park slot number. Button Programming: Park. DSS Toggles: Yes Label: Park.
Priority Call
Allows the user to call an extension that is set to 'do not disturb'.
Telephone Number: Target extension number. Button Programming: Advanced | Call | Priority Call. Label: PCall.
Relay On
Closes the specified relay in the system's external output (EXT O/P) port.
Telephone Number: Relay number (1 or 2). Button Programming: Advanced | Relay | Relay On. Label: Rely+.
Relay Off
Opens the specified relay in the system's external output (EXT O/P) port.
Telephone Number: Relay number (1 or 2). Button Programming: Advanced | Relay | Relay Off. Label: Rely-.
Relay Pulse
Closes the specified relay in the system's external output (EXT O/P) port for 5 seconds and then opens the relay.
Telephone Number: Relay number (1 or 2). Button Programming: Advanced | Relay | Relay Pulse. Label: Relay.
Short Codes
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Resume Call
Resume a call previously suspended to the specified ISDN exchange slot. The suspended call may be resumed from another phone/ISDN Control Unit on the same line. See also "Suspend Call" on page 80 and "Suspend CW" on page 80.
Telephone Number: Exchange suspend slot number. Button Programming: Advanced | Call | Resume Call. Label: Resum.
Retrieve Call
Retrieves a call previously held to a specific ISDN exchange slot. Only available when supported by the ISDN exchange. See also "Hold Call" on page 74.
Telephone Number: Exchange hold slot number. Button Programming: Advanced | Call | Retrieve Call. Label: Retriv.
Ride Call
Retrieve a parked call from a specified system park slot.
Telephone Number: System park slot number. Button Programming: Advanced | Call | Ride Call. Label: Ride.
Ring Back When Free

Sets a ringback on the specified extension. This sets a 'ringback when free' on an extension currently on a call or a 'ringback when next used' for an extension that is free but doesn't answer. When the target extension is next used or ends its current call, the users is rung and when they answer a call is made to the target extension.
Telephone Number: Target extension number. Button Programming: Advanced | Miscellaneous | Ring Back When Free. Label: RBak+.
Secondary Dial Tone

This feature can be used to provide secondary dial tone to a user before dialing. See "Secondary Dial Tone and [n] Characters" on page 59.
Telephone Number: Digit which triggers secondary dial tone. Button Programming: Advanced | Dial | Secondary Dial Tone. Label: DTone.
Short Codes
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Set Absent Text

This feature can be used select the user's current absence text. Note: The user still has to select Set or Clear on their phone to display or hide the text. This text is then displayed to internal callers who have suitable display phones or applications. See "Use the Set Absent Text Short Code Feature" on page 84. The telephone number should take the format "y,n,text" where: y = 0 or 1 to turn this feature on or off. n = the number of the absent statement to use, see the list below. 0 = None 6 = Dont disturb until 1 = On vacation until 7 = With visitors until 2 = Will be back 8 = With cust. til 3 = At lunch until 9 = Back soon 4 = Meeting until 10 = Back tomorrow 5 = Please call 11 = Custom text = any text to follow the absent statement.
Telephone Number: See above. Button Programming: Advanced | Set | Set Absent Text. Label: Absnt.
Set Hunt Group Night Service

Puts the specified hunt group into 'Night Service' mode.
Telephone Number: Hunt group extension number. Button Programming: Advanced | Set | Set Hunt Group Night Service. DSS Toggles: Yes Label: HGNS+.
Set Hunt Group Out Of Service

Puts the specified hunt group into 'Out of Service' mode.
Telephone Number: Hunt group extension number. Button Programming: Advanced | Set | Set Hunt Group Out of Service. Label: HGOS+.
Short Codes
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Set Inside Call Seq

Allows the user to select the ringing used on their extension for internal calls. The number entered corresponds to the ring pattern required. This is 0 for Default Ring, 1 for RingNormal, 2 for RingType1, etc. See "Ring Tones" on page 43. Note: The 4400 and 4600 series only support the Default Ring type.
Telephone Number: See above. Button Programming: Advanced | Set | Set Inside Call Sequence. Label: ICSeq.
Set No Answer Time

Allows the user to change their No Answer Time setting (set on the User | Telephony tab).
Telephone Number: Time in seconds. Button Programming: Advanced | Set | Set No Answer Time. Label: NATim.
Set Outside Call Seq

Allows the user to select the ringing used on their extension for external calls. The number entered corresponds to the ring pattern required. This is 0 for Default Ring, 1 for RingNormal, 2 for RingType1, etc. See "Ring Tones" on page 43. Note: The 4400 and 4600 series only support the Default Ring type.
Telephone Number: See above. Button Programming: Advanced | Set | Set Outside Call Sequence. Label: OCSeq.
Set Ringback Seq

Allows the user to select the ringing used on their extension for ringback calls. The number entered corresponds to the ring pattern required. This is 0 for Default Ring, 1 for RingNormal, 2 for RingType1, etc. See "Ring Tones" on page 43. Note: The 4400 and 4600 series only support the Default Ring type.
Telephone Number: See above. Button Programming: Advanced | Set | Set Ringback Call Sequence. Label: RBSeq.
Set Wrap Up Time

Allows the user to change their Wrap-up Time setting (set on the User | Telephony tab).
Telephone Number: Time in seconds. Button Programming: Advanced | Set | Set Wrap Up Time. Label: WUTim.
Short Codes
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Suspend Call
Uses the Q.931 Suspend facility. Suspends the incoming call at the ISDN exchange, freeing up the ISDN B channel. The call is placed in exchange slot 0 if a slot number is not specified. Only available when supported by the ISDN exchange. See also "Resume Call" on page 77.
Telephone Number: Exchange slot number or blank (slot 0). Button Programming: Advanced | Suspend | Suspend. Label: Suspe
Suspend CW
Uses the Q.931 Suspend facility. Suspends the incoming call at the ISDN exchange and answer the call waiting. The call is placed in exchange slot 0 if a slot number is not specified. Only available when supported by the ISDN exchange. See also "Resume Call" on page 77.
Telephone Number: Exchange slot number or blank (slot 0). Button Programming: Advanced | Suspend | Suspend CW. Label: SusCW.
Toggle Calls
Cycle through each call that the user has on hold on the IP Office.
Telephone Number: None. Button Programming: Advanced | Call | Toggle Calls. Label: Toggl.
Short Codes
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Voicemail Collect
Connects to the voicemail server. The telephone number must indicate the name of the Voicemail box to be accessed, eg. "?Extn201" or "#Extn201". The ? indicates "collect Voicemail" and the # indicates "deposit Voicemail". When using Voicemail Pro, names of specific callflow start points can also be used to directly access those start points via a shortcode.
Telephone Number: See above. Button Programming: Advanced | Voicemail | Voicemail Collect. Label: VMCol.
Voicemail On
Enables the user's voicemail mailbox to answer calls which ring unanswered or arrive when the user is busy.
Telephone Number: None. Button Programming: Advanced | Voicemail | Voicemail On. DSS Toggles: Yes Label: VMOn.
Voicemail Off
Disables the user's voicemail box from answering calls.
Telephone Number: None. Button Programming: Advanced | Voicemail | Voicemail Off. Label: VMOff.
Voicemail Ringback On
Enables voicemail ringback to the user's extension. Voicemail ringback is used to call the user when they have new voicemail messages. The ringback takes place each time the extension is used.
Telephone Number: None. Button Programming: Advanced | Voicemail | Voicemail Ringback On. DSS Toggles: Yes Label: VMRB+.
Voicemail Ringback Off

Disables voicemail ringback to the user's extension.
Telephone Number: None. Button Programming: Advanced | Voicemail | Voicemail Ringback Off. Label: VMRB-.
Short Codes
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Short Code Examples

This section contains examples of short codes.
Creating a Speed Dial

In this example 401 will dial the New Jersey Office on 212 555 0000. Short Code: 401 Telephone Number: 1 212 555 0000 Line Group ID: 0 Feature: Dial
Replace Outgoing Caller ID

To force outgoing Caller ID to 123 (assuming 123 is a valid MSN/DID for your outside line). Short Code: ? Telephone Number: .s123 Feature: Dial
External Dial Prefix

This is for dialing a prefix for an outside line. The example below is for a group that contains PRI lines. Short Code: 9N; Telephone Number: N Feature: Dial The following example is for analog (Loop or Ground Start) and T1 lines or a combination of the two. Short Code: 9N Telephone Number: N Feature: Dial
Blocking Caller ID
This is for blocking Caller ID for external calls. Short Code: 9N Telephone Number: *67N Feature: Dial Retrieve Messages from Specific Mailbox To allow a user to retrieve messages from the specified Voicemail box, eg. the Sales Hunt Group. Short Code: *99 Telephone Number: ?Sales Feature: VoicemailCollect
Record Message to Specific Mailbox

To allow users to deposit a message directly to Extn201s Voicemail box. Short Code: *201 Telephone Number: "#Extn201" Feature: VoicemailCollect
Short Codes
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Individual Hot Desking

To allow a user associated with extension 201 to take over the telephone on which they dialed 299, assuming their login code is 1234. Short Code: 299 Telephone Number: 201*1234 Feature: Extnlogin
Internal Extension Speed Dial

When the user dials 100 this Short Code rings the internal extension 201. Short Code: 100 Telephone Number: 201 Feature: DialExtn
Switch Call Waiting On

A user can force Call Waiting on the specified extension even if that extension does not have Call Waiting set. Short Code: *94*N# Telephone Number: N Feature: Dial
User Selected Internal Ringing Type

This Short Code allows a User to change their Inside Call Pattern. N represents the number corresponding to the Call Sequence the user wishes to choose, the numbering starts at 0 selecting Default Ring, 1 selects RingNormal, 2 selects RingType1, etc. Short Code: *80*N# Telephone Number: N Feature: SetInsideCallPattern
User Set Allocated Answer Interval

This allows a User to change their Allocated Answer Interval. N represents the number of seconds. Short Code: *81*N# Telephone Number: N Feature: SetAllocatedAnswerInterval
User Set Wrap Up Time

This Short Code allows a User to change their Wrap-up Time. N represents the number of seconds. Short Code: *82*N# Telephone Number: N Feature: SetWrapUpTime
Switch Auto-Answer On
This allows the extension specified to be automatically answered. Short Code: *83*N# Telephone Number: N Feature: DialDirect
Short Codes
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Cancel Ring Back When Free

This example Short Code will cancel Ring Back When Free on the specified extension. Short Code: *84*N# Telephone Number: N Feature: CancelRingBackWhenFree
Use the Set Absent Text Short Code Feature

The following short code can be used to turn an absent text message on: Short Code: *88 Telephone Number: "1,5,my assistant on 208" Line Group ID: 0 Feature: SetAbsentText
The following short code could be used to turn this facility off. In the Telephone Number the first 0 is used to turn this facility off and the second 0 is used to select the absent statement "None". Short Code: *89 Telephone Number: "0,0" Line Group ID: 0 Feature: SetAbsentText
Use Dial Emergency

To allow access to emergency services (eg. 911) even though Call barring has been set for a User, a short code should be created for each emergency number. For example: Short Code: 911 Telephone Number: 911 Line Group ID: 0 Feature: DialEmergency
The DialEmergency Short Code feature can be used to allow any number to override the Outward Restricted option.
Maximum Call Length

The character t can be used in dialing shortcodes to set the maximum allowed duration of a call. For example, the following shortcode will dial a number but then disconnect the call after 20 minutes (plus or minus a minute). Short Code: 9N Telephone Number: Nt(20) Line Group ID: 0 Feature: Dial
Short Codes
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Dial on Pick up
The following User Short Code dials the extension specified the moment the User's handset it picked up. Short Code: ?D Telephone Number: 201 Line Group ID: 0 Feature: DialExtn
Log In and Log Off

The default short code for logging in is configured as shown below. N represents the users extension number followed by a * and then their login code, eg. *35*401*123#. Short Code: *35*N# Telephone: N Feature: ExtnLogin
The default short code for logging off is shown below. Short Code: *36 Feature: ExtnLogout
To create new Short Codes to be used for Hot Desking, the Telephone Number field (the information processed by the Control Unit) must consist of the Extension Number followed by an * and then the Login Code, as per the following example: Short Code: *80 Telephone Number: 401*123 Feature: ExtnLogin
Directing Incoming Calls to Voicemail Pro

The destination field of an Incoming Route form can be used to direct calls to a specific Voicemail Pro start point. a) Module Start Point In the Incoming Call Route form, enter the destination as the name of the module start point preceded by VM: and enclosed in quotes, eg. "VM:AutoAttend". Note that there is a maximum of 15 characters allowed in this entry. A hunt group should also be created that has the same name as the module start point. In case where Voicemail Pro is not available, incoming calls will be directed to that hunt group as an alternate destination. eg. For the example above create a group called AutoAttend. b) Short Code Start Point Once a short code start point has been created in Voicemail Pro, a matching short code should be created on the IP Office, eg: Short Code: *96 Telephone Number: "#Short Codes.*Main" (include quote marks) Feature: VoicemailCollect The above short code will allow internal users to access a Voicemail Pro short code start point named Main. To route external incoming calls to the same start point, enter the short code *96 as the Destination in the Incoming Call Route form.
Routing Features and Functions
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Overview of Routing
The Control Unit is a network router. In this role it can extend a local area network by using WAN links and PSTN connections, so that users on the LAN can access remote addresses. Additionally it allows users to dial-in and then act as if they were using a PC on the LAN.
Internal Data Channels

As well as being a network router, the Control Unit is a telephone system. These dual roles allow it to support a range of functions that involve traffic between the network and telephony interfaces. These functions use internal data channels. The number of internal data channels that can be connected from the system's LAN interface to its telephony interface at any time is restricted. An internal data channel is a B-channel connected between the system's telephony and LAN interfaces. For example a Voicemail connection, an internet connection or a RAS user. The number of data channels in use does not necessarily match the number of users: Several network users, browsing the internet using the same ISP connection would be a single data channel. Several dial-in network users would each have a separate data channel. An additional restriction is in place to limit the number of data channels that can be simultaneously in use for Voicemail at any time.
The restriction depends on the type of Control Unit being used. Control Unit IP 401 IP 403 IP 406 IP 412 Maximum Number of Internal Data Channels 2 18 24 100 Maximum Number of Internal Data Channels for Voicemail 2 10 20 30
Note: Calls using a VCM (eg. VoIP calls and Avaya 4600 Series phones) do not use a data channel.
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Connecting to the Internet

You require an account with an Internet Service Provider (ISP). By using the Network Address Translation feature a simple single address ISDN dial up account provides all your users access to the Internet. The ISP provides you with an account name, password, address of a DNS service (this is not required if the Request DNS option is selected), and ISDN number to call. You can use the Installation Wizard to enter these details, or configure a Service and an IP route (this is not required if the Default Route option is checked). Example Configuration This example shows how to set up a connection to an ISP: 1. Create a service: Name: Internet (any name to identify the Service). Account Name: As provided by the ISP. Password: As provided by the ISP. Telephone Number: As provided by the ISP. Only select the Encrypted Password option if the ISP also supports CHAP. 2. Create an IP Route. This is not required if the Default Route option is selected, as shown above. Enter only the Destination as "Internet" (this is the Service created above). This becomes the default route, in other words, if a packet is received for a network where a route has not been configured it is sent via this Service. 3. Under DNS tab of the System configuration form enter the DNS Server IP Address as provided by the ISP. Note that this is not required if the Request DNS option is selected under the Service's IP tab. If the Request DNS option is enabled a PC sends DNS requests to the Control Unit. The Control Unit then forwards these requests to the correct DNS server. This is useful if your system is using different ISPs at different times of the day or for backup. 4. The Quota time (default 240 minutes) limits the amount of call time allowed for this Service per day, week or month. This time can be refreshed via a short code using the ClearQuota feature. 5. Each PC that is used to access the Internet requires the IP address of the DNS Server whether this is the Control Unit or the ISP's DNS server. If DHCP is being used the Windows 95/98 utility, winipcfg, can be used to release and renew the IP configuration of a PC. To enable dial up using both channels of an ISDN BRI line, first you must make sure that the ISP you are dialing supports Multilink (bonding channels). Then you must set two modes of operation by using AT commands. ATB1 - this will set MLPPP AT*An - where n is either 1 or 0. 1= Permanent bonding of channels 0= the bonding of channels on demand.
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Connecting to the LAN

Computers in an office communicate via a LAN (Local Area Network), which may at its simplest be a length of coaxial cable connecting all the computers or by twisted pair cables going into a central hub. In our case the Control Unit is a LAN hub with a number of LAN ports for computer connection. The Control Unit communicates with the LAN via TCP/IP (Transmission Control Protocol / Internet Protocol). The computers communicate by putting data into packets marked with the source and destination IP address. The sending computer does not care where the destination is, it simply places the packet onto its LAN. It is the destination computers task to see the packets and collect them. Separate LANs are connected together using routers. Routers use WAN (Wide Area Network) links on leased telephone lines or data calls across the public telephone network (PSTN) to route traffic from one network to another. The Control Unit is a router, which can be setup with information about where to route traffic to and from other LANs.
IP Addressing
Each computer/host on a TCP/IP network must have a unique IP Address. The address is 32 bits long, eg. 11000000101010000010101000000001. As this is impossible for humans to remember we split it into 4 groups of 8 bits and convert those groups from binary into decimal numbers, with dots between the groups. ie. 11000000101010000010101000000001 becomes 11000000.10101000.00101010.00000001 then becomes 192.168.42.1. Note: Occasionally IP addresses may also be seen in hexadecimal format, in this case 192.168.42.1 becomes C0.A8.2A.01.
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Sending Traffic to the Router: Subnet Masks

Each computer on a TCP/IP LAN requires three values; an IP address, a subnet mask (also called an IP Mask) and a default gateway address. The first two are used to decide whether a data packet for another computer is on the same LAN. If it is not then the third, the default gateway address, is the address of the router, which will forward the packet to its correct destination outside the LAN To decide this, the computer does a binary AND of its IP address and mask and compares that to the binary AND of the destination's IP address and mask. If the result is not the same then the destination is not on the LAN. The packet is sent to the PC's default gateway address, where the original destination address is looked at to determine how to get the packet to its final destination. Our gateway or router is the Control Unit, which contains in its IP Route table instructions to get the packet to the destination. For example: Source PC1: IP address 192.168.42.201, Subnet mask 255.255.255.0, ANDing gives 192.168.42.0. Destination PC2: IP address 192.168.42.202, Subnet mask 255.255.255.0, ANDing gives 192.168.42.0, same as PC1 so on the same LAN as PC1. Destination PC3: IP address 158.152.1.43, Subnet mask 255.255.255.0, ANDing gives 158.152.1.0, which is different from PC1 so the packet is sent to the Control Unit which must have a entry for address of PC2 in its IP Route table.
There are special IP addresses called broadcast addresses, which are seen by all computers on a LAN, eg. 255.255.255.255 or 192.168.42.255
Dynamic Host Configuration Protocol (DHCP)

Originally IP addresses were allocated manually to each computer/host by network administrators. A protocol called Dynamic Host Configuration Protocol (DHCP) allowed this to be done automatically. When a computer is switched on, it sends out a broadcast on the LAN asking for an IP address, subnet mask and default gateway. A DHCP server replies, thus simplifying the allocation process. A major benefit of DHCP is that a PC can be set to be a DHCP client. It can then be connected to any LAN with a DHCP server, switched on and it will automatically be correctly configured. There should only be one DHCP server on any LAN. The Control Unit can act as a simple DHCP server. When switched on with a defaulted configuration, the Control Unit request IP information from a DHCP server. If it gets no response to its request then it assumes the role of DHCP server for the LAN. In DHCP Server mode, by default the Control Unit issues itself the address 192.168.42.1. It allocates 200 addresses for DHCP clients, 192.168.42.1 to 19.168.42.200. This leaves 192.168.42.201 to 192.168.42.254 available for any computers that need to be allocated a fixed or static IP address. 192.168.42.255 is not used as this is a broadcast address for the LAN.
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Getting it Working!
A major factor is what IP address range the customer wants the Control Unit to have. If the default of 192.168.42.1 to 254 is acceptable with the Control Unit acting as DHCP server, connect the Control Unit system to the LAN and switch it on. Then connect the PCs to the LAN and switch them on. If the Customer wants you to work to a specific address range and has a DHCP server machine on his LAN that is okay. Connect the Control Unit to the LAN and switch it on. It should see the DHCP server and configure itself as a client. Configuration is more complex if the customer wants the Control Unit to have a specific address but does not have a DHCP server on the LAN. First, establish communications with the Control Unit from a PC configured with a specified IP address 192.168.42.201, subnet mask 255.255.255.0. Use that to configure the Control Unit to the IP address, IP mask and DHCP mode required.
Address ranges
The following addresses will never appear on the Internet and are thus free for use within a private network. 10.0.0.0. 172.16.0.0 through 172.32.0.0. 192.168.0.0 through 192.168.255.0. If you pick one of these you should have no address problems with the Internet. We picked 192.168.42.0 and 192.168.43.0 out of the hat!
Viewing Your PCs IP configuration

In Windows 95/98 there is a program called WINIPCFG, which displays the IP configuration of the PC. This is useful when the PC is obtaining the configuration from a DHCP server. To view this information run winipcfg or winipcfg /all If DHCP is being used, winipcfg also allows you to change your PCs IP configuration without rebooting by using Release and Renew. On NT winipcfg is only available in the NT resource kit. The information can be obtained using ipconfig or ipconfig /all via the MS-DOS prompt.
Domain Name System

This is the system used on the Internet to match computer names to IP addresses. Internet users request specific hosts using names such as www.avaya.com. These names are sent to a Domain Name Server, which converts the name to the IP address, which the computers can pass data. Typically your ISP will give you the address of their DNS server and this information can be entered in the DNS tab of the System configuration form. If you are using multiple ISPs the Control Unit can pass on DNS requests to the correct DNS Server, tick Request DNS in the IP tab of the Service configuration form. Whichever method is used, each PC on the network should renew their IP configuration either using the Windows 95/98 utility called winipcfg or next time the PC requests an IP address from the DHCP server.
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Firewalls
The Control Unit can act as a firewall. The firewall access software allows you to control who can access external resources, while isolating your private networks from the Internet. The firewall also performs Network Address Translation allowing access to the Internet using a single pre-configured or dynamically assigned IP address, yet still allows all your PCs and workstations simultaneous access if and when required. Different firewall profiles can be created and then assigned to Services and to Dial In users. To create a firewall, right-click within the FirewallProfile entries and select Add. There are 2 levels of configuration, the Radio buttons on the Standard tab then the additional filters you wish to apply via the Custom tab. The firewall works by allowing permitted packets to punch holes in the wall (start a session) and then allowing the responses through. After a period these holes heal and prevent further packets getting through. When a packet comes along and there are no holes on the wall the following checks take place: 1. Is there an existing hole/session - let it through also check for end/timeout. 2. Will ANY of the additional filters drop the packet - Yes, then drop it and go onto next packet. 3. Is there an additional filter that allows this packet through - Yes, then let it through and move onto next packet. 4. Will any of the radio buttons let the packet through - Yes, then let it through and move onto next packet. 5. Drop the packet. If Network Address Translation (NAT) is used with the firewall (which it typically is) then you must also configure a Primary Incoming Translation Address (see IP tab of the Service configuration form) if you wish sessions to be started into your site (typically for SMTP) from the Internet.
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Example Firewall Filters

Dropping NetBIOS searches on an ISPs DNS We suggest that the following filter is always added to the firewall facing the Internet to avoid costly but otherwise typically pointless requests from Windows machines trying to find friends by making DNS searches on the DNS server at your ISP. Add the following in a custom firewall entry. Direction: Drop IP Protocol: 6 Match Offset: 20 Match Length: 4 Match Data: 00890035 Match Mask: FFFFFFFF Browsing Non-Standard Port Numbers The radio button for HTTP permits ports 80 and 443 through the firewall. Some hosts use non-standard ports for HTTP traffic eg. 8080, 8000, 8001,8002, etc. You can add individual filters for these ports as you find them. (The Monitor program can identify which packets are being blocked by the Firewall. Using the Firewall Fail information obtained from the trace and the data in RFC1700 - Assigned Numbers, firewall entries can then be created.) You wish to access a Web page but you cannot because it uses TCP port 8000 instead of the more usual port 80, use the entry below. Direction: Out IP Protocol: 6 Match Offset: 22 Match Length: 2 Match Data: 1F40 Match Mask: FFFF A more general additional entry given below allows all TCP ports out. Direction: Out IP Protocol: 6 Match Offset: 0 Match Length: 0 Match Data: 00000000000000000000000000000000 Match Mask: 00000000000000000000000000000000
Routing All Internet Traffic Through a WinProxy If you wish to put WinProxy in front of all Internet traffic via the Control Unit. The following firewall allows only the WinProxy server to contact the Internet : 1. Create a new Firewall profile and select Drop for all protocols 2. Under Custom create a new Firewall Entry 3. In Notes enter the name of the server allowed. Then use the default settings except in Local IP Address enter the IP address of the WinProxy Server, in Local IP Mask enter 255.255.255.255 and in Direction select Bothway 4. Create a Drop NetBIOS Firewall Entry as above. Stopping PINGs You wish to stop pings - this is ICMP Filtering. Using the data below can create a firewall filter that performs the following; Trap Pings; Trap Ping Replies; Trap Both. Trap Pings: Protocol = 1, offset = 20, data = 08, mask = FF Trap Ping Replies: Protocol = 1, offset = 20, data = 00, mask = FF Trap Both: Protocol = 1, offset = 20, data = 00, mask = F7, Traps Both
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Understanding IP Routing via ISDN

This is a mechanism for taking IP packets from one LAN transporting them across an ISDN data call and depositing the packets on a distant LAN. The data call is made automatically when packets require transporting and is cleared when the flow of packets stops. The user is not aware of the individual "Bandwidth on demand" calls happening. The data within the ISDN call uses the Point-to-Point Protocol (PPP) which is used by the vast majority of manufacturers for linking routers, particularly if it is not the same router manufacturer at each end of the link. For outbound calls, eg. to the Internet, configure a Service and IP Route - for further information refer to "Connecting to the Internet" on page 87. For inbound calls, eg. a user dialing in from home to the office, configure an Incoming Call Route, a RAS service, a User, and an IP route for the return data. For calls both ways between two sites, configure a Service, a User, a RAS, an Incoming Call Route and an IP Route at both ends - see the example below. It is possible to have several different routing destinations active at any time. The Control Unit can handle simultaneous active data routes dependent on the number of data calls supported by the system. The basic decision on how to route a packet is set by the IP routing table (see IP Route Form) which looks for the best route in its tables and selects the appropriate destination. The Default Route is typically to the Internet where the vast majority of IP addresses exist. These are static routes. RIP (I or II) and OSPF are not supported.
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Configuration Example
To create a data link between two sites via ISDN configure the Control Unit as per the following example: At Site A on IP address 192.168.43.1 1. Create a Normal Service: The Service name can be any text and is used to identify this particular Service. The Account Name and password are presented to the remote end, therefore must match the User name and password configured at Site B. The Telephone Number is the number of the remote end. 2. Create a User: Under the Dial In tab tick Dial In On. This User account is used to authenticate the connection from the Site B. Note that as the Service and User have the same names, these two configuration forms are automatically linked and become an Intranet Service. The User password is displayed at the bottom of the Service tab as the Incoming Password. 3. Setup RAS: Check the default RAS settings "DialIn" are available, otherwise create a new one. If the RAS settings are given the same name as the Service and User they are automatically linked and become a WAN Service. Ensure that the Encrypted Password option is not checked when using a WAN Service. 4. Setup an Incoming Call Route: Check the default Incoming Call Route is available, otherwise create a new one. If the Incoming Number is left blank, the Incoming Call Route accepts data calls on any number. Under Destination select the RAS service created above. The Bearer Capability should be AnyData. 5. Create an IP Route: In the IP Address field enter the network address of the remote end, not the IP address of the Control Unit. Under Destination select the Service created above. At Site B on IP address 192.168.45.1 1. Repeat the above process but altering the details to create an route from Site B to Site A
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Network Address Translation (NAT)

NAT is a mechanism that allows you to pretend to have a different IP address than you actually have. You may have an established network using your own numbering scheme, and would like to access the Internet. There are many cost effective Internet Service Providers (ISP) but they want you to use a different IP address. By using NAT between your machine and their network everyone is satisfied, and no need to renumber your network. An additional benefit is that all your machines can use the NAT facility and access the Internet via the one address. NAT is the translation of an IP address within one network to a different IP address known within another network. One network is designated the inside network and the other is the outside. Typically, a company maps its local inside network addresses to one (or more) global outside IP address and unmaps the global IP address on incoming packets back into local IP addresses. This helps ensure security since each outgoing or incoming request must go through a translation process that also offers the opportunity to qualify or authenticate the request or match it to a previous request. NAT also conserves on the number of global IP addresses that a company needs and it lets the company use a single IP address in its communication with the world. Configuring NAT The use of NAT is automatically enabled if the Service being used includes an IP address that is not in the same domain as the Control Unit's IP address. See "IP" on page 166. An exception to the above applies for the IP412 Control Unit. This unit displays an Enable NAT check box on its System LAN1 and LAN2 forms.
Point to Point Protocol (PPP)

This is an industrial standard protocol for data links, particularly useful when connecting equipment from differing vendors. Options within the protocol, eg. data compression can be negotiated, thus avoiding the need for a manager to set these independently for each destination. PPP (Point-to-Point Protocol) is a Protocol for communication between two computers using a Serial interface, typically a personal computer connected by phone line to a server. For example, your Internet server provider may provide you with a PPP connection so that the provider's server can respond to your requests, pass them on to the Internet, and forward your requested Internet responses back to you. PPP uses the Internet protocol (IP) and is designed to handle others. It is sometimes considered a member of the TCP/IP suite of protocols. Relative to the Open Systems Interconnection (OSI) reference model, PPP provides layer 2 (data-link layer) service. Essentially, it packages your computer's TCP/IP packets and forwards them to the server where they can actually be put on the Internet. PPP is a Full Duplex protocol that can be used on various physical media, including twisted pair or fiber optic lines or satellite transmission. It uses a variation of High Speed Data Link Control (HDLC) for packet encapsulation. PPP is usually preferred over the earlier de facto standard Serial Line Internet Protocol (SLIP) because it can handle Synchronous as well as Asynchronous communication. PPP can share a line with other users and it has error detection that SLIP lacks. Where a choice is possible, PPP is preferred.
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Quotas and Timebands

Quotas place a time limit on outgoing calls to a particular IP Service. This avoids excessive ISDN call charges when perhaps something changes on your network and call frequency increases unintentionally. See the Quota tab of the Service configuration form To refresh the Quota time, create a short code using the ClearQuota feature as per the following example or use "" to represent all Services. Short Code: *75 Telephone Number: "Internet" Line Group: 0 Feature: ClearQuota
Timebands apply to incoming calls. You can specify what hours you are open for external users. See the Dial In tab of the User configuration form.
Using a Fallback Service

A Fallback Service provides an alternative route while a Service is In Fallback. For example, you may wish to connect to your ISP during working hours and at other times take advantage of varying call charges from an alternative ISP. You could therefore set up one Service to connect during peak times and another to act as fallback during the cheaper period. You need to create an additional Service to be used during the cheaper period and select this service from the Fallback Service list box (open the Service form and select the Fallback tab). If the original Service is to be used during specific hours and the Fallback Service to be used outside of these hours, a Time Profile can be created. Select this Time Profile from the Time Profile list box. At the set time the original Service goes into Fallback and the Fallback Service is used. A Service can also be put into Fallback manually using short codes, eg: Put a service into fallback Short Code: *85 Telephone Number: 800 Line Group ID: 0 Feature: SetHuntGroupNightService Take a service out of fallback Short Code: *86 Telephone Number: 800 Line Group ID: 0 Feature: ClearHuntGroupNightService
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Using a Service
A Service is configured to provide remote data access for local users. A Service is needed when configuring, for example, connection to an ISP for Internet access, connection to a remote Control Unit via ISDN or via a WAN link. See "Service Form" on page 163. When creating a new Service, you are given several options: A Normal Service should be selected when configuring, for example, a connection to an ISP. A WAN Service can be selected when creating a WAN link. A User and RAS Service will also be created with the same name. These three entries are automatically linked and each open the same form. Note however, that this type of Service cannot be used if the Encrypted Password option is checked. In this case the RAS Service name must match the Account Name. Therefore either create each entry manually or create an Intranet Service. An Intranet Service can be selected to automatically create a User with the same name at the same time. These two entries are linked and will each open the same form. Note that the Dial In tab is now added to the Service configuration form and the Dial In On option is assumed. The User's password is entered in the Incoming Password field at the bottom on the Service tab.
Bandwidth on Demand
This is the ability to make data calls between sites only when there is data to be sent or sufficient data to warrant an additional call. The calls are made automatically without the users being aware of when calls begin or end. Using ISDN it is possible to establish a data call and be passing data in less that a second. The rules for making calls, how long to keep calls up, etc. are configurable via the Bandwidth of the Service configuration form.
Gatekeeper
Gatekeepers provide network services to H.323 terminals, MCUs, and gateways. H.323 devices register with gatekeepers to send and receive H.323 calls. Gatekeepers give permission to make or accept a call based on a variety of factors. Gatekeepers can provide network services such as: Controlling the number and type of connections allowed across the network. Helping to route a call to the correct destination. Determining and maintaining the network address for incoming calls.
The Gatekeeper tab in the System configuration form can be used to configure Gatekeeper support.
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LDAP
LDAP (Lightweight Directory Access Protocol) is a software protocol for enabling anyone to locate organizations, individuals, and other resources such as files and devices in a network, whether on the Internet or on a corporate intranet. LDAP is a "lightweight" (smaller amount of code) version of DAP (Directory Access Protocol), which is part of X.500, a standard for directory services in a network. LDAP is lighter because in its initial version it did not include security features. LDAP originated at the University of Michigan and has been endorsed by at least 40 companies. Netscape includes it in its latest Communicator suite of products. Microsoft includes it as part of what it calls Active Directory in a number of products including Outlook Express. Novell's NetWare Directory Services interoperates with LDAP. In a network, a directory tells you where in the network something is located. On TCP/IP networks (including the Internet), the Domain Name System (DNS) is the directory system used to relate the domain name to a specific network address (a unique location on the network). However, you may not know the domain name. LDAP allows you to search for an individual without knowing where they're located (although additional information will help with the search). An LDAP directory is organized in a simple "tree" hierarchy consisting of the following levels: The "root" directory (the starting place or the source of the tree), which branches out to Countries, each of which branches out to Organizations, which branch out to Organizational units (divisions, departments, and so forth), which branches out to (includes an entry for) Individuals (which includes people, files, and shared resources such as printers)
An LDAP directory can be distributed among many servers. Each server can have a replicated version of the total directory that is synchronized periodically. An LDAP server is called a Directory System Agent (DSA). An LDAP server that receives a request from a user takes responsibility for the request, passing it to other DSAs as necessary, but ensuring a single coordinated response for the user. LDAP Directory Synchronization allows the telephone number Directory held in the Control Unit to be synchronized with the information on an LDAP server. Although targeted for interoperation with Windows 2000 Server Active Directory, the feature is sufficiently configurable to interoperate with any server that supports LDAP version 2 or higher. Telephone numbers obtained via the LDAP mechanism are held dynamically in the Directory. Each record retrieved creates a Directory Entry for use with Phone Manager. Please note that the entries are not stored in the configuration and therefore will not be visible via Manager. A maximum of 500 records can be retrieved due to size restraints. Records with exactly the same data in the Name and Number fields will not be duplicated.
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LDAP Configuration
LDAP support can be configured in the LDAP tab within the System configuration form as follows: LDAP Enabled Default: disabled. Simple check box to enable LDAP operation. User Name The name used to authenticate access to the LDAP server. For a Windows 2000 Active Directory server, the user name is of email format (ie. with a domain suffix). To determine the domain-name of a particular Windows 2000 user look on the "Account" tab of the user's properties under "Active Directory Users and Computers". Note that this means that the user name required is not necessarily the same as the name of the Active Directory entry. There should be a built-in account in Active Directory for anonymous Internet access, with prefix "IUSR_" and suffix server_name (whatever was chosen at the Windows 2000 installation). Thus, for example, the user name entered is this field might be: IUSR_CORPSERV@acme.com Password / Confirm Password The password used to authenticate access to the LDAP server. Enter the password that has been configured under Active Directory for the above user. Alternatively an Active Directory object (eg the User container) may be made available for anonymous read access. This is configured on the server as follows: In "Active Directory Users and Computers" enable "Advanced Features" under the "View" menu. Open the properties of the object to be published and select the "Security" tab. Click "Add" and select "ANONYMOUS LOGON", click "Add", click "OK", click "Advanced" and select "ANONYMOUS LOGON", click "View/Edit", change "Apply onto" to "This object and all child objects", click "OK", "OK", "OK". Once this has been done on the server, any entry can be made in the User Name field in the System configuration form (however this field cannot be left blank) and the Password field left blank. Other non-Active Directory LDAP servers may allow totally anonymous access, in which case neither User Name nor Password need be configured. Server IP Address The IP address of the server storing the database Authentication Method This field defines the format of the password. Choice of three: Simple: Password is clear text. Kerberos 4 LDAP: Password is kerberos ticket. Kerberos 4 DSA: Password is kerberos ticket. Note that only simple authentication is currently implemented so neither of the kerberos methods should be selected. Resync Interval - Default value: 3600 The period, expressed in seconds, at which the Control Unit will resynchronize the directory with the server. This value also affects some aspects of the internal operation. The LDAP search inquiry contains a field specifying a time limit for the search operation and this is set to 1/16th of the resync interval. So a server should terminate a search request if it has not completed within 225 secs (default). The client end will terminate the LDAP operation if the TCP connection has been up for more than 1/8th of the resync interval (default 450 secs). This time is also the interval at which a change in state of the "LDAP Enabled" configuration item is checked.
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Search Base / Search Filter These 2 fields are used together to refine the extraction of directory entries. Basically the Base specifies the point in the tree to start searching and the Filter specifies which objects under the base are of interest. The search base is a distinguished name in string form (as defined in RFC1779). The Filter deals with the attributes of the objects found under the Base and has its format defined in RFC2254 (except that extensible matching is not supported). If the Search Filter field is left blank the filter defaults to "(objectClass=*)", this will match all objects under the Search Base. The following are some examples applicable to an Active Directory database: To get all the user phone numbers in a domain: Search Base: cn=users,dc=acme,dc=com Search Filter: (telephonenumber=*) To restrict the search to a particular Organizational Unit (eg office) and get cell phone numbers also: Search Base: ou=holmdel,ou=nj,DC=acme,DC=com Search Filter: (|(telephonenumber=*)(mobile=*)) To get the members of distribution list "group1": Search Base: cn=users,dc=acme,dc=com Search Filter: (&(memberof=cn=group1,cn=users,dc=acme,dc=com)(telephonenumber=*)) Number Attributes The Search Base/Filter combination determines what objects on the server are returned. This field defines which attributes the server should return for those entries. The default value is: "telephoneNumber,otherTelephone,homePhone=H,otherHomePhone=H,mobile=M,oth erMobile=M" This means that the server only returns the following number attributes: TelephoneNumber otherTelephone homePhone otherHomePhone mobile otherMobile The optional "=string" sub-fields define how that type of number is tagged in the directory. Thus, for example, a cell phone number would appear in the directory: John Birbeck M 7325551234 The above attribute names are ones used by Active Directory for Contacts. Additional ones are: IpPhone otherIpPhone facsimileTelephoneNumber otherfacsimileTelephoneNumber pager otherPager
None of the attribute names are case sensitive. Other LDAP servers may use different attributes. The person names are obtained from the "cn" (common name) attribute and this is always requested in addition to the number attributes that have been specified.
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Virtual CAPI
CAPI (Common Application Programming Interface) is an international standard interface that application programs can use to communicate directly with ISDN equipment. Using CAPI, an application program can be written to initiate and terminate phone calls in computers equipped for ISDN. Computer telephony (CTI) applications can be written for ISDN users. Officially, CAPI is referred to as Common-ISDN-API and is embodied in ETS 300 838. ETS refers to standards from the European Telecommunication Standards Institute (ETSI). The standard is internationalized by recommendation T.200 from the International Telecommunications Union (ITU). CAPI can be compared with the Intel-Microsoft "standard" programming interface, the Telephony Application Program Interface (TAPI). CAPI includes signaling and data exchange protocols not included in TAPI. TAPI services are also provided by CAPI and a TAPI application can be mapped to CAPI functions. Because ISDN is widely used in Germany, the Netherlands, and Scandinavia, users there are accustomed to receiving a CAPI software program or driver along with their ISDN computer card. Not all CAPI driver versions support all functions. CAPI provides functions that are independent from physical signaling protocols that vary among different countries. CAPI supports these protocols: HDLC, HDLC inverted, SDLC, LAPD, X.75, Voice (PCM), Fax group 3 (T.30), V.110/V.120, and compression (V.42bis). CAPI support is provided via RVS-COM. RVS-COM provides a Central communications server on the network: communications hardware (ISDN-CAPI adapter, ISDN TA, ISDN router) connected to the server can be used by PCs on the network for G3/G4 fax, file transfer/Eurofile transfer, remote control, e-mail, answerphone, telephony, Internet and T-Online. Receiving messages (G3 and G4 fax, answerphone, PC Mail) takes place centrally on the server. Operates on smaller networks as standalone communications server (Windows 95/98/NT); on larger networks connects to MS Exchange Server (Windows NT) via the RVS Exchange Connector.
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Voice over IP
Voice over IP - Overview
The Control Unit supports a maximum of 20 VoIP channels, which can be compressed using the optional Voice Compression Module - 5, 10 or 20 channels. The Voice Compression Module (VCM) improves call quality and can be used to compress voice down to either 6k3 (G723) or 8k (G729/Netcoder) and provides echo cancellation (required for high latency circuits). All channels to a remote destination (IP address) must use the same characteristics, ie. same speed and same mode of compression. The bandwidth required for a VoIP call is made up of two parts, one of which is due to the actual digitization of the analog voice the other is required by the protocol which is used to wrap the digitized voice up and transport it to the remote site. VoIP calls require an overhead of 40 bytes per packet (RTP/UDP/IP Header overhead) this overhead is increased on a LAN by a further 12 bytes Ethernet or by 7 bytes over a PPP WAN link. When transporting voice over low speed links (WANs) it is possible that normal data packets (eg. 1500 byte IP packets) can prevent or delay the voice data from getting across the link. This can cause a very unacceptable speech quality. Thus it is vital that the routers in the network that carry voice have some form of Quality of service mechanism (QoS). The Control Unit supports the DiffServ (RFC 2474) Quality of Service mechanisms (QoS) which is based upon a Type of Service (ToS) field in the IP header. The software will prioritize voice, fragment large packets and provide VoIP header compression to minimize the WAN overhead. Typically the VoIP WAN overhead is 47 bytes on 20 byte payload this is 235% overhead. On the WAN protocol this is reduced to 11 bytes (8 bytes data, 2 bytes CRC and 1 byte HDLC flag) on the same 20-byte packet this is only 55%, and 180% saving. This overhead must be included when calculating the actual link speeds required to support voice traffic, eg. an 8Kbps compression voice path actually required 12.4Kbps of WAN bandwidth when using QoS or 26.8Kbps if using standard non QoS routers. QoS routers are also required to ensure low speech latency and to maintain sufficient audible quality. At present our header compression is based upon the latest standards (RFC 2507/2508/2509). For efficiency we operate below PPP (non-standard) reducing the overheads further and allow data fragmentation to be performed more effectively (keeping latency low). It is therefore required to place our equipment at both ends to operate at full efficiency.
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VoIP Protocols
The H.323 Stack within the core software supports the following protocols: H.323 (V2)(1998), Packet-based multimedia communications systems Q.931, ISDN user-network interface layer 3 specification for basic call control H.225.0 (1998), Call signaling protocols and media stream packetization for packet-based multimedia communication systems RTP/RTCP H.245 (1998), Control protocol for multimedia communication Audio CODECs: G.711 A-law/U-law G.723.1 MP-MLQ G.729 Annex A - CS-ACELP (Not supported by NetMeeting) Silence Suppression Fax Relay Local End Echo Cancellation 25ms (except transparent - no cancellation) Out of band DTMF Internet Standards/Specification (in addition to TCP/UDP/IP) RFC 1889 - RTP/RTCP RFC 2507,2508,2509 - Header Compression RFC 2474 - DiffServ
Performance
The following table is the absolute maximum ratings tested in the lab. For deployment we recommend that more bandwidth be made available for normal data. 56K 64K 128K 256K 2M 4 5* 6 18 20! G729.1 (8k) 4 5* 9* 18! 20 NetCoder (8k) 5 5* 9 18 20 G.723 (6.4k) 1 1 6 5 20! ADPCM (32k) X X 1 3 16! G.711 (64k) X 1 3 14! Transparent (64k) X * - data transfer is affected at higher channel connectivity ! - channel connectivity at higher levels is affected by data transfer LAN 20 20 20 20 20 20
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Implementation
A Control Unit plays the part of a Gateway between H.323 terminals and phones connected to the Control Unit (and also external lines). H.323 is configured on a Control Unit as a VPN line, specifying the IP address of a remote gateway and the audio compression to be used. IP phones can be configured as extensions. An example is NetMeeting, which is configured to use the Control Unit as a Gatekeeper, with an account name that should match the name of a user configured on the Control Unit. IP extensions are automatically created when an IP phone registers with the Gatekeeper (depending on a configuration option). If the user is not found a new user and extension are created, allowing the phone to be used immediately. Basic call setup (without a Gatekeeper) Call setup using H.225.0 encapsulated in Q.931 messages Capability exchange using H.245 Establishment of audio communication using H.245 OpenLogicalChannel Audio using RTP/RTCP Fast connect procedure Call setup using H.225.0 in Q.931 messages, with H.245 OpenLogicalChannel messages embedded in the H.225.0 messages Audio using RTP/RTCP Overlap sending Support for overlap sending, where a SetupAck is sent in response to the Setup message Gatekeeper Gatekeeper support allows IP extensions to be automatically configured when they register with the gatekeeper. Jitter buffer 5 frames of jitter buffer Quality of Service Layer3 - DiffServ TOS Field set to DSCP 6 on generated packets. WAN links optimize for this traffic when set to "PPPSyncVoice". At present normal LAN and normal ISDN traffic is not prioritized. Layer4 - UDP Port Marking - all RTP/UDP traffic is sent within UDP port range of C000-CFFF (hex) (49152-53247) Voice Packet Payload Sizing/Latency (Default) Codec Payload Transparent 64K G711 80bytes ADPCM 32K 40bytes ADPCM 16K 20bytes G.711 ALAW 160bytes G.729A 20bytes G.723 (6K3) 24bytes Netcoder 8K 20bytes G.726-32K 80bytes G.726-16K 40bytes
Latency 10ms 10ms 10ms 20ms 20ms 30ms 20ms 20ms 20ms
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Creating a VoIP Link via the LAN

At Site A on IP address 192.168.43.1 1. Create a new line: The Line Number and Line Group ID must be unique, in other words, not used by any other line. The Gateway IP Address is the IP Address of the Control Unit at the remote end. 2. Create an IP Route: The IP Address is the network address of the remote end. The Destination will either be LAN1 or LAN2. 3. Create a Short Code: This routes all calls where the number dialed starts with 8 via Line Group ID 1, therefore via the VPN Line created above. Short Code: 8N Telephone Number: N Line Group ID: 1 Feature: Dial At Site B on IP address 192.168.45.1 1. Repeat the above steps for VoIP traffic from Site B to Site A.
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Creating a VoIP Link via the WAN Port Using PPP

A VoIP link across a leased line requires the Control Unit at both ends to have a Voice Compression Module installed. These provide for a fixed number of channels to use VoIP at any time. They are used to compress voice down to either 6k3 (G723) or 8k (G729/Netcoder) and provide echo cancellation. Both ends must using the same version of software and configured to use the same speed and compression. At Site A on IP address 192.168.42.1. 1. Create a Normal Service: The Account Name and password is presented to the remote end, therefore must match the User name and password configured at Site B. The Encrypted Password option can only be used if the remote end also supports CHAP. 2. Create a User: Under the Dial In tab tick Dial In On. This User account is used to authenticate the connection from the Site B. As the Service and User have the same name these two configuration forms are automatically linked and become an Intranet Service. The User password is displayed at the bottom of the Service tab as the Incoming Password. Name: SiteB Dial In | Dial In On: Enabled. 3. Create a RAS service: If CHAP is to be used on this link then the Encrypted Password option must be checked in the Service and in the RAS service. The name of the RAS service must match the name of the Service at Site B. If the RAS service is given the same name as the Service and User they are automatically linked and become a WAN Service. Ensure that the Encrypted Password option is not checked when using a WAN Service. 4. Edit the WANPort: Note - do not create a new WANPort, this is automatically detected. If a WANPort is not displayed, connect the WAN cable, reboot the Control Unit and receive the configuration. The WANPort configuration form should now be added. RAS Name: SiteA 5. Create an IP Route: The IP Address is the network address of the remote end. Under Destination select the Service created above. 6. Create a new Line: The Line Number and Line Group ID must be unique, in other words, not used by any other line. The Gateway IP Address is the IP Address of the Control Unit at the remote end. The Compression Mode used is dependent on the Voice Compression Card the Control Unit is running and the speed of the link. 7. Create a Short Code: To route all calls where the number dialed starts with 8 via Line Group ID 1, therefore via the VPN Line created above. Short Code: 8N Telephone Number: N Line Group ID: 1 Feature: Dial At Site B on IP address 192.168.45.1 1. Repeat the above steps for VoIP traffic from Site B to Site A. Note: For the IP401 Control Unit, enabling Local Tones under the Line and Extension VoIP tabs is recommended.
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Creating a VoIP Link via the WAN Port Using Frame Relay
In order to do this, the first step is to attached a WAN cable and reboot the Control Unit. After this, receive a copy of the configuration. Both ends must using the same version of software and configured to use the same speed and compression. At Site A 1. Create a WAN Service: On the Service Tab: The Name is FR_link. The Account Name should be FR_Link and all password fields (both Password and Incoming Password) should be left blank. On the PPP Tab: Check the MultiLink/QoS box. Set the Header Compression Mode to IPHC. On the Dial In Tab: If you are using a WAN 3 module, you must add WAN as the Dial In Service number. 2. On the Wan Port Form: In the WanPort Tab Set the speed to match the link. Set the RAS Name to DialIn. Set the Mode as SyncFrameRelay. In the FrameRelay Tab Set the appropriate Frame Relay Management Type. The other default settings are appropriate for a basic Frame Relay Connection. In the DCLI tab Set the RAS Name to FR_link. Frame Link Type = PPP DLCI set to the network setting 3. Create a RAS service: Encrypted Password option is not checked when using a WAN Service. Have the Name = FR_Link 4. Create an IP Route: The IP Address is the network address of the remote end. Under Destination select the FR_link that was created above. 5. Create a new Line: The Line Number and Line Group ID must be unique, in other words, not used by any other line. The Gateway IP Address is the IP Address of the Control Unit at the remote end. 6. Create a Short Code: To route all calls where the number dialed starts with 8 via Line Group ID 1, therefore via the VPN Line created above. Short Code: 8N Telephone Number: N Line Group ID: 1 Feature: Dial At Site B 1. Repeat the above steps for VoIP traffic from Site B to Site A. Note: For the IP401 Control Unit, enabling Local Tones under the Line and Extension VoIP tabs is recommended.
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Dedicated T1 Service
At the IP Office 1. Create a Service: On the Service Table: Add an entry and click on the radio button for WAN. The Name value is isp_service. On the Bandwidth Tab: Set the Minimum Number of Channels value to 1 and set the Maximum Number of Channels to the number to be used in Step 2. In the IP Tab Set the IP Address field to the IP address of the subscribers end of the T1 cable (this is assigned by the ISP at subscription time). On the PPP Tab: Check the MultiLink box. Disable Compression Mode. Disable Callback Mode. Click OK at the bottom This action automatically adds an entry to the RAS table with the name isp_service and automatically adds a User with the name isp_service. 2. On the WAN Port Form Create a WAN Service: Add an entry with a Name value like LINE5.0 with no spaces where LINE in capital letters is mandatory. The digit 5 indicates that the PRI/T1 card is in slot B. If the PRI/T1 card were in slot A, the digit 1 would be used. The dot is mandatory. The digit(s) after the dot is (are) determined by the formula: the lowest numbered channel used for dedicated service minus one. If the PRI/T1 card is in slot B and channels 1 through 12 are used for dedicated service, the Name value must be LINE5.0 with no spaces. If the PRI/T1 card is in slot A and channels 21 through 24 are used for dedicated service, the Name value must be LINE1.20 with no spaces. Set the Speed value, e.g. 768000 (depending on the channels used, in multiples of 64000, e.g. 12 channel used). Set the Mode value to SyncPPP. Set the RAS Name value to isp_service. Click OK to save the changes. 3. Create an IP Route In IP Route Table: Add an entry with a blank IP Address value, a blank IP Mask value a blank Gateway value and a Destination value of isp_service. Click OK to save the changes. 4. Line Changes In the Line Table: Edit the Line 01 or Line 05 entry, depending on the value entered in step 2, such that each channel from the lowest numbered of the of the dedicated channels, e.g. 1, to the highest numbered dedicated channel, eg. 12. Set the Type value to Clear Channel 64K. Click OK to save the changes. 5. System Changes In the LAN1 Tab on the System Form: Change the IP address to the IP address of the IP Office. Set the IP Mask to the that required by the network configuration. In the DNS Tab on the System Form: Set the DNS Server IP Address to the value in the network. Set the Type value to Clear Channel 64K.
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Click OK to save the changes. Save the configuration file to the Control Unit, choose to reboot immediately.
At the PC 1. Use Start | Settings | Control Panel | Network | Protocols Tab | TCP/IP entry | Properties. Set the IP address to the IP address of the IP Office the IP Mask to that required by the network configuration and the Gateway IP Address to the IP Address of the IP Office as Specified in Step 5 of the previous list and the DNS Server IP Address to the value in the network. 2. In Internet Explorer, under Tools->Internet Options, set the home page as required. 3. Open the configuration file from the Control Unit. 4. Connect the span to the slot in the back of the Control Unit as determined by the value assigned in Step 2 of the previous list. 5. In the Browser, click on the Home button.
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Configuration Forms
The Configuration Tree
The left-hand panel of the Manager screen shows various icons arranged in a configuration tree. Click on an icon to display related entries in the right-hand panel. You can double-click on icons to expand or contract the configuration tree. In the right-hand panel you can double-click on entries to display their configuration form or right-click to select various options (typically View, Edit, New and Delete). Configure a BootP Entry: See page 111. Configure an Operator: See page 111. Configure the System: See page 112. Configure a Line: The form adjusts according to the type of line. E1 PRI & BRI: See page 120. US T1: See page 124. US PRI: See page 127. Analog: See page 131. S0: See page 134. VPN: See page 135. Configure a Control Unit: See page 137. Configure an Extension: See page 138. Configure a User: See page 141. Configure a Hunt Group: See page 158. Configure a Short Code: See page 162. Configure a Service: See page 163. Configure a Remote Access Service: See page 169. Configure an Incoming Call Route: See page 171. Configure a WAN Port: See page 173. Configure a Directory Entry: See page 177. Configure a Time Profile: See page 178. Configure a Firewall Profile: See page 179. Configure an IP route: See page 181. Configure a Least Cost Route: See page 182. Enter License Keys: See page 183. Configure an Account Code: See page 183. Configure E911: See page 184.
Configuration Forms
Page 111
BOOTP Form
BOOTP is used to upgrade the operational software on the Control Unit. BOOTP entries are generated automatically and stored in the registry of the local PC. You may need to create a BOOTP Entry manually if you have a Control Unit that has not previously been upgraded from the local PC. Note: The BOOTP entry for a system is used for software upgrades. It is also used for emergency recovery. Therefore it is important to check that an entry has been created for the system you are managing. Note: The BOOTP information is not saved as part of the system configuration. It is saved on the Manager PC and may contain information for several systems if managed through the same PC. MAC : Enter the hardware MAC address of the Control Unit. This is the same as the Serial Number displayed in the Unit form. Alternatively this information is available during the upgrade process via the TFTP log (see "View Menu" on page 195) or in the status bar of Manager. IP Address : Enter the IP address of the Control Unit. File Name : Enter the name of the .bin software file to be sent to the Control Unit during upgrades. This file must exist in the Working Directory.
Operator Form
Operators are people who configure the system. Rather than allowing full access to the configuration, Operators can be created with different levels of access to the configuration file. Each Operator should be given a name and a password. Name : The name of the Operator Password : The password to be used by the Operator Confirm Password : Type the password entered above to ensure the correct password has been used.
Define what access you are going to give to the Operator on this configuration form, the following four rights define this access: View: This allows the Operator to view existing entries. Edit: This allows an Operator to make changes to entries in a form. New: This allows an Operator to create new entries. Delete: This allows an Operator to delete existing entries.
The other tabs represent the various configuration forms. Use the checkboxes to select what access the operator should have to which parts of each form. The operator settings are stored on the Manager PC in .ops files in the Manager directory. As this is not part of the Control Units configuration no send or reboot is necessary following operator changes.
Configuration Forms
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System Form
This form allows you to set the main features for your system such as DHCP, which PC is acting as the Voicemail Server, and default system settings such as the Allocated Answer Interval.
System
Name: Default = System MAC Address A name to identify this system. This is typically used to identify the configuration by the location or customer's company name. Some features such as Gatekeeper require the system to have a name. This field is case sensitive and within any network of IP Offices must be unique. Do not use punctuation characters such as #, ?, /, -,. and ,. Locale: This option sets country and language variations based on a three letter value. The main purpose is to set the default ringing and caller display types for the system. See "Supported Country and Locale Settings" on page 16. Password: Default = password A password for controlling access to the operation of the Control Unit. This is required to upgrade and reboot and to send or receive configurations from the Control Unit. This is a required option and a prompt is given if left blank. Confirm Password: This is used to check that the password entered in the Password field has been entered correctly. A warning message appears requesting you to reconfirm the password if the fields differ. Monitor Password: Default = blank This password is used by the Monitor and Call Status applications to allow communication with the main unit. If left blank these applications will use the System Password above. Confirm Monitor Password: This is used to check that the password entered in the Monitor Password field has been entered correctly. A warning message appears requesting you to re-confirm the password if the fields differ. Time Server IP Address: Default = Blank Sets a specific address for the Control Units time server requests. Blank or 0.0.0.0 means default operation as above. 0.0.0.1 disables time server updates. Time Offset (Hours): Default = Blank If a specific address of a time server other than a Voicemail Server or Manager PC is set, then the Time Offset field should be used. TFTP Server IP Address: Default = Blank When Manager is running it acts as a TFTP server. An entry is only required if you want to force the Control Unit to use a particular PC (running Manager) as its TFTP server. This field needs to be filled in with the IP address of the PC running manager on systems using 4600 Series IP phones. License Server IP Address: Default = Blank The IP address of the server PC providing license key validation for the Control Unit. Note that each IP Office Control Unit requires a separate server PC for license validation. See "License Form" on page 183. DSS Status: Default = Off Affects phones with a display and DSS keys. Controls whether pressing a DSS key set to another user, who is on a call, display details of their calling/called party. When not selected, off, no called/calling party information is displayed. Beep on Listen: Default = On (USA)/On (ROW) Controls whether call parties hear a repeating tone when their call is monitored by another party using the Call Listen feature. See "How to Monitor Calls" on page 52.
Configuration Forms
Page 113
Hide auto record: Default = On (USA)/Off (ROW) During call recording by Voicemail Pro, some Avaya terminals display REC to show that the call is being recorded. When on, Hide auto record suppresses this recording indication.
Configuration Forms
Page 114
LAN1
This configuration form is used to configure IP addressing for the LAN. Note: The IP412 Control Unit supports two LANs, appearing as LAN1 and LAN2. IP Address: Default = 192.168.42.1 This is the IP address of the Control Unit on LAN1. If the Control Unit is also acting as a DHCP server on LAN1 then this address will be the DHCP Starting address. IP Mask: Default = 255.255.255.0 This is the Subnet mask used on LAN1. Do not enter IP Address and IP Mask values if running in DHCP Client mode. The fields will be filled automatically with the values received from the DHCP server. Primary Trans. IP Address: Default = blank [IP412 only] This address acts as the primary address for the LAN. Any incoming IP packets without a session are translated to this address. Number of DHCP IP Addresses: Default = 200 This defines the number of sequential IP addresses, including the Control Unit IP address, that is allocated via DHCP on LAN1 and/or to Dial in users. Addresses are only allocated if the DHCP mode is set to Server or DialIn. Note: If the Control Unit is acting as a DHCP Server (DHCP mode set to Server or DialIn) on both the LAN1 and LAN2, Dial in users are allocated their address from the LAN1 pool of addresses first DHCP Mode: This controls the Control Units DHCP state on the LAN1. Server: When selected the Control Unit is acting as the DHCP Server on LAN1, allocating address to other devices on the network and to PPP Dial in users. Disabled: When selected the Control Unit will not use DHCP, therefore it will not act as a DHCP server or obtain an IP address from a DHCP server on this LAN. Dial In: This option allows the Control Unit to allocate IP addresses to PPP Dial In users only. It will not allocate IP addresses to local devices on this LAN. Client: The Control Unit obtains its IP Address and IP Mask from a DHCP server on the LAN. Enable NAT: Default = Off [IP412 only] This option is only shown on IP412 Control Units. It controls whether NAT should be used for IP traffic from LAN1 to LAN2. Note: Not supported on the same LAN interface as WAN3.
LAN2
This configuration form is similar to LAN1. It appears on the IP412 which supports two separate LAN's. The following additional field is shown on the LAN2 tab: Firewall: Allows the application of an IP Office firewall to traffic between LAN2 and LAN1.
Configuration Forms
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DNS
This configuration form is used to enter the DNS and WINS information that is given to each host on LAN1 and LAN2 when the main unit is acting as the DHCP server on either or both LANs. See "Domain Name System" on page 90. DNS Service IP Address: Default = Blank This is the IP address of an DNS Server. Your Internet service provider or network administrator provides this information. Alternatively leave this field blank and the main unit will offer itself as a DNS server and will then forward DNS requests to the ISP's DNS server. See the Request DNS option in the Service Form. The form includes fields for primary (1) and secondary (2) address entries. DNS Domain: Default = Blank This is the domain name for your IP address. Your Internet service provider or network administrator provides this. Typically this field is left blank. WINS Server IP Address: Default = Blank This is the IP address of your local WINS server. This is only used by Windows PCs, and normally points to an NT server nominated by your network administrator as your WINS server. Setting a value will result in also sending a mode of "hybrid". The form includes fields for primary (1) and secondary (2) address entries. WINS Scope: Default = Blank This is provided by your network administrator or left blank.
Voicemail
If Voicemail or VoiceMail Pro applications are being used with your system, the system must know where Voicemail Server is located. Voicemail Type: Default = PC Sets the type of voicemail system being used. None : No voicemail operation. PC : The Voicemail server is being run on a networked PC. Line : Used for centralized voicemail. Integral : Voicemail running on an integral card in the Control Unit. Group : Not currently supported. Voicemail Destination : Default = blank Only used if the Voicemail type is set to Line, Group or Audix. The drop-down selector displays the available options. Audix UDP : Available if the voicemail type Audix is selected. Needs to be completed with a four digit number from the Universal Dial Plan. Voicemail IP Address : Default = 255.255.255.255 This is the IP address of the PC that is running the Voicemail Server or Voicemail Pro application. If set as 255.255.255.255, Control Unit broadcasts on the LAN to see if it can discover the Voicemail Server. If set to a specific IP address, the system connects to the Voicemail Server running on that specific IP address only. Voicemail Password : Default = blank The Voicemail Password is used by the main unit to confirm connection has been made to the correct Voicemail Pro Server. The password entered must correspond to the password set via the Voicemail Pro software. This entry must be left blank when using the standard Voicemail application supplied on the Admin CD. Confirm Password : The password must be retyped to ensure it has been correctly entered.
Configuration Forms
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Telephony
This configuration form allows you to set the system defaults for telephony operation. These can then be set per user in the Telephony tab of the User configuration form. For details of the ringing tones see "Ring Tones" on page 43. Default Outside Ring Pattern: Default = RingNormal Default Ringing sequence for outside calls. The 4400 and 4600 series only support the RingNormal. Default Inside Ring Pattern: Default = RingType1 Default Ringing sequence for internal (extension to extension) calls. The 4400 and 4600 series only support the RingNormal. Default Ring Back Pattern: Default = RingType2 Default Ringing sequence for calls that are ringing back an extension, eg. CTI calls, VoiceMail and Ring Back when free. The 4400 and 4600 series only support the RingNormal. Dial Delay Time (ms): Default = 4000ms (USA/Japan), 1000ms (ROW) The time the system waits following a dialed digit before it interprets all the digits dialed as a unique number. This allows Short Codes and Extensions to have overlapping numbers, eg. Extension "555" and the telephone number 5551234.) Dial Delay Count: Default = 0 digits (USA/Japan), 4 digits (ROW) The number of digits to wait for before interpreting the dialed digits - this acts earlier than the dial delay time if this number of digits has been entered. Default Allocated Answer Interval (secs): Default = 15 seconds The amount of time allowed after the start of ringing to when the phone has been considered unanswered. This determines the amount of time a call rings at the extension before going to Voicemail and also the amount of time a call rings at the extension when auto callback has been invoked. Hold Timeout (secs): Default = 90 seconds The time calls remain on hold before recalling to the user who held the call. Park Timeout (secs): Default = 300 seconds The time calls remain parked before recalling to the user who parked the call. Local Dial Tone; Default = On For all normal operation this should be left enabled as it allows the system to provide dial tone to users (essential for MSN working). Local Busy Tone: Default = Off Used when local exchange gives busy signal (via Q.931) but provides no Busy Tone. For all normal operation this should be left off. Companding: Used to select the method of audio compression for voice calls between ALAW and ULAW (also called MU-LAW or -Law). Conferencing Tone: Default = Off When off, gives a single tone when a new party joins a conference and doubletone when a party leave a conference. When on, repeats the conference tone every 10 seconds to all conference parties. Inhibit Off-Switch Calls: Default = Off (Italy = On) When on, bars any external trunk calls from being diverted or forwarded off switch, ie. trunk to trunk transfers. Dial By Name: Default = On When on, allows the directory features on various phones to match the dialing of full names. When off, the directory features use the pre-IP Office 1.4 method of first character match only. Busy Tone Detection: Default = System Allows configuration of the IP Office's busy tone detection settings.
Configuration Forms
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Gatekeeper
See "Gatekeeper" on page 97. Gatekeeper Enable: Default = On This option enables Gatekeeper support. Direct Routed Signaling Enable: Default = Disabled When selected H.323 terminals send audio data directly rather than via the Control Unit. Auto-create Extn Enable: Default = On When selected H.323 terminals automatically register themselves with the Gatekeeper thus creating an Extension in the configuration. Enable RSVP: Default = Disabled (Greyed out) Use this option to turn RSVP support on or off. Note that the default firewall profile settings if applied drop RSVP. DSCP (Hex): Default = 0xB8 The Quality of Service (DiffServe) setting applied to VoIP calls. For correct operation, especially over WAN links, the same value should be set at both ends. DSCP: Default = 46 Decimal value equivalent of DSCP (Hex). These two fields are linked, allowing DSCP entry in either Hex or Decimal. DSCP Mask (Hex): Default = 0xFC Allows a mask to be applied to packets for the DSCP value. DSCP Mask: Default = 63. Decimal value equivalent of DSCP Mask (Hex). These two fields are linked, allowing DSCP Mask entry in either Hex or Decimal. SIG DSCP (Hex): Default = 0x00 The Quality of Service setting applied to VoIP call signaling. SIG DSCP: Default = 0. Decimal value equivalent of SIG DSCP (Hex). These two fields are linked, allowing SIG DSCP entry in either Hex or Decimal. SSON: Default = 176 Sets the site specific option number (SSON) used by the IP Office's internal DHCP. This should match the SSON used by 4600 Series IP phones to request installation settings (the default being 176). Acceptable values are between 128 and 255.
Configuration Forms
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LDAP
This form is used to configure LDAP operation. See "LDAP" on page 98. User Name: Default = blank Enter the user name to be used to authenticate connection with the LDAP database. Password: Default = blank Enter the password to be used to authenticate connection with the LDAP database. Confirm Password: Reenter the password to ensure this has been entered correctly. Server IP Address: Default = blank Enter the IP address of the server storing the database Authentication Method: Default = Simple Select the authentication method to be used. Simple: clear text authentication Kerberos: Kerberos 4 LDAP and Kerberos 4 DSA encrypted authentication (for future use) Resync Interval (secs): Default = 3600 seconds This is the amount of time between each request for updated information. Search Base: Default = blank Use this box to define the starting point for the search in order to restrict the search to, eg. company, location etc. (as defined in RFC 1779) Search Filter: Default = blank Use this box to define which records are retrieved (as defined in RFC2254). If this field is left blank the filter will default to "(objectClass=*)", this matches all objects under the Search Base. Number Attributes: Default = see below Enter the number attributes the server should return for each entry that matches the Search Base and Search Filter. .Other entries could be ipPhone, otherIpPhone, facsimileTelephoneNumber, otherfacsimileTelephone Number, pager or otherPager. The attribute names are not case sensitive. Other LDAP servers may use different attributes. By default the entry is "telephoneNumber,otherTelephone,homePhone=H,otherHomePhone=H,mo bile=M,otherMobile=M", as used by Windows 2000 Server Active Directory for Contacts. LDAP Enabled: Default = Off This option will turn LDAP support on or off.
Notes: A maximum of 500 records can be retrieved due to size restraints. Each record retrieved creates a Directory entry for use with Phone Manager. Please note that the entries will not be stored in the configuration and therefore are not visible via Manager. All records are merged so that no duplicate entries are created.
Configuration Forms
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Line Form
The tabs and options that appear within the Line form will vary according to what type of line are installed in the Control Unit. Note: The types of line supported in different countries varies. For confirmation of the line types supported in a particular country, contact Avaya in that country. Analog Line: See "Line Form (Analog)" on page 131. Indicates that the line is on an Analog card installed in the Control Unit or that analog expansion module(s) are in use. Digital Line: Indicates that the line is a digital line. Each line consists of a single physical connection but may carry a number of channels. To recognize the type of digital line look at its Line SubType setting: T1: See "Line Form (US T1)" on page 124. The line is provided by a PRI T1 card installed in the Control Unit and set to T1 operation. US PRI: See "Line Form (US PRI)" on page 127. The line is provided by a PRI T1 card installed in the Control Unit and set to PRI operation. E1 PRI: See "Line Form (E1 PRI, BRI)" on page 120. The line is provided by a PRI E1 or BRI card installed in the Control Unit. E1-R2: See "Line Form (E1-R2)" on page 122. The line is provided by an E1-R2 card installed in the Control Unit. Blank: See "Line Form (S0)" on page 134. The line is a BRI line provided by an S0 expansion port. VPN Line: See "Line Form (VPN)" on page 135. The line is a VPN line added manually rather than by the installation of a physical line card in the Control Unit.
Configuration Forms
Page 120
Line Form (E1 PRI, BRI)

This configuration form is used to configure the E1 PRI and BRI lines installed in the Control Unit.
Line
Line Number This parameter is not configurable, it is allocated by the system. Line Sub Type: Select to match the particular line provided by the PSTN. E1 PRI supports ETSI, QSIG A and QSIG B. BRI supports ETSI and AusTS013. Telephone Number: Used to remember the external telephone number of this line to assist with loopback testing. For information only. Number Of Channels: Defines the number of operational channels that are available on this line. 2 for BRI and up to 30 for PRI - depending upon the number of channels subscribed. Outgoing Channels: This defines the number of channels available, on this line, for outgoing calls. This should normally be the same as Number of Channels field, but can be reduced to ensure incoming calls cannot be blocked by outgoing calls. Clock Quality: Default = Network Sets whether the Control Unit takes it clock source from the network, use the network as a fallback source or not as a clock source. Data Channels: The number of channels available for data use. If left blank the value is 0. Voice Channels: The number of channels available for voice use. TEI: Default = 0 The Terminal Equipment Identifier. Used to identify each Control Unit connected to a particular ISDN line. For Point to Point lines this is typically (always) 0. It can also be 0 on a Point to Multi-Point line, however if multiple devices are sharing a Point to Multi-Point line it should be set to 127 which results in the exchange deciding on the TEIs to be used. Incoming Group ID and Outgoing Group ID: Default = 0 One group can contain multiple lines. Short Codes and Incoming Call Routes use this number to indicate which line they use. International Prefix: Default = 00 This indicates the digits to be prefixed to an incoming international call. When a number is presented from ISDN as an "international number" this prefix is added, eg. 441923000000 is converted to 00441923000000. National Prefix: Default = 0 This indicates the digits to be prefixed to a incoming national call. When a number is presented from ISDN as a "national number" this prefix is added, eg. "1923000000 is converted to 01923000000. CRC Checking: Default = On Prefix: Default = Blank. Enter the number to prefix to all incoming calls which are not national (see National Prefix above) or international (see International Prefix above). The addition of prefixes is useful for callbacks, etc. if users must dial a prefix to access an outside line.
Configuration Forms
Page 121
A Line Short Code is similar to a User Short Code in that it performs the function on that line only. A Line Short Code is performed once the specific Line has been accessed. See "Understanding Short Codes" on page 54. To add a Short Code: Place the cursor over the Short Code List Box and double-click or right-click and select Add.
Short Codes
Configuration Forms
Page 122
Line Form (E1-R2)

This form is used to configure E1-R2 lines provided by an E1-R2 card installed in the Control Unit.
Line (E1-R2)
Line Number: Allocated by the system. Line SubType: Default = E1-R2 Supported options are E1-R2, ETSI, QSIGA or QSIGB. Channel Allocation: Default = 30>1 The order (30>1 or 1>30) in which channels are used. Country (Locale): Default = Mexico. Select the locale that matches the area of usage. Note that changing the locale will return MFC Group settings to their defaults for the selected locale. Currently supported locales are Mexico, Brazil, Argentina, Korea, China and None.
The table at the base of the form displays the settings for the individual channels provided by the line. For details of the channel settings see "Edit Channel" on page 122. To edit a channel either double-click on it or right-click and select Edit. To edit multiple channels at the same time select the channels whilst pressing the Shift or Ctrl key. Then right-click and select Edit.
Edit Channel (E1-R2)

Channel: The channel or channels being edited. Incoming Group & Outgoing Group: Default = 0 A group can contain multiple lines and channels. Short codes and Incoming Call Routes can indicate which group they should use. Direction: Default = Bothway The direction of calls on the channel (Incoming, Outgoing or Bothway). Bearer: Default = Any The type of traffic carried by the channel (Voice, Data or Any). Line Signaling Type: Default = R2 Loop Start The signaling type used by the channel. Current supported options are: R2 Loop Start, R2 DID, R2 DOD, R2 DIOD, Tie Immediate Start, Tie Wink Start, Tie Delay Dial, Tie Automatic, WAN Service and Out of Service. Dial Type: Default = MFC Dialing The type of dialing supported by the channel (MFC Dialing, Pulse Dialing or DTMF Dialing).
Timers
This form display the various timers provided for E1-R2 channels. To change a value either double-click on it or right-click and select Edit. By right-clicking you can also select options to set to default, set to maximum or set to minimum the selected timer or all timers.
Configuration Forms
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Advanced (E1-R2)
Line Signaling Timers: To edit one of these timers, either double-click on the timer or right-click on a timer and select the action required. Zero Suppression: Default = HDB3 Selects the method of zero suppression used (HDB3 or AMI). Clock Quality: Default = Network Sets whether the Control Unit takes it clock source from the network, use the network as a fallback source or not as a clock source. Pulse Metering Bit: Default = A Bit Sets which bit should be used to indicate the pulse metering signal (A Bit, B Bit or C Bit). Line Signaling: Default = CPE Select either CPE or CO. Incoming Routing Digits: Default = 4 Sets the number of incoming digits used for incoming call routing. CRC Checking: Default = Ticked (On) Switches CRC on or off. Default All Default the MFC Group tab settings.
MFC Group (E1-R2)

These tabs show the parameter assigned to each signal in an MFC group. The defaults are set according to the Country (Locale) on the Line tab. All the values can be returned to default by the Default All button on the Advanced tab. To change a setting either double-click on it or right-click and select Edit.
Configuration Forms
Page 124
Line Form (US T1)

This form is used to configure T1 lines provided by T1 PRI card installed in the Control Unit.
Line
Line Number: Allocated by the system. Line SubType: Default = PRI Set to T1 for a T1 line. For PRI see "Line Form (US PRI)" on page 127. Channel Allocation: Default = 24 -> 1 The order, 24 to 1 or 1 to 24, in which channels are used. Prefix: Default = Blank Enter the number to prefix to all incoming numbers for callback. This is useful if all users must dial a prefix to access an outside line, the prefix is automatically placed in front of all incoming numbers so that users can dial the number back. The settings for each channel can be edited. Users have the option of editing individual channels (for both the T1 Edit Channel and Timer forms) by double-clicking on the channel, or editing multiple channels by the following: 1. Use the standard Window Key to select a continuous group (Shift Key) or Individual Channels (Control Key). 2. After selecting the last item (via either of the above methods, press the right mouse button while still holding down the Control or Shift Key). Select the Edit option. 3. A form comes up with the Channel parameters. The first and last channels that you have selected are listed in the Channel box (ie. 1-8). 4. Make all appropriate changes and then select OK. The changes are applied to all the selected channels.
T1 Edit Channel
Channel: Allocated by the system. Incoming Group and Outgoing Group: Default = 0 One group can contain multiple lines. Short Codes and Incoming Call Routes use this number to indicate which line they use. Direction: Default = Bothway The direction of calls on the channel (Incoming, Outgoing or Bothway). Bearer: Default = Voice The type of traffic carried by the channel. Type: Default = Ground-Start The T1 emulates the following connections (Ground-Start, Loop-Start, E&M - TIE, E&M - DID, E&M Switched 56K, Direct Inward Dial, Clear Channel 64K or Out of Service). When a channel is Out Of Service, set the Incoming Group and Outgoing Group to 0 (the default). Dial Type: Default = DTMF Dial Select the dialing method required (DTMF Dial or Pulse Dial). Incoming Trunk Type: Default = Wink-Start Used for E&M types only. The handshake method for incoming calls (Automatic, Immediate, Delay Dial or Wink-Start). Outgoing Trunk Type: Default = Wink-Start Used for E&M types only. The handshake method for outgoing calls (Automatic, Immediate, Delay Dial or Wink-Start). Tx Gain: Default = 0dB The transmit gain in dB.
Configuration Forms
Rx Gain: Default = 0dB The receive gain in dB.
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Configuration Forms Timers
Page 126
This form displays the various timer provided for T1 lines. The Timers can be changed for one timer or multiple timers. Timers can either be changed manually or by clicking the right mouse button. The table below lists the options available with the mouse button. Edit Value Default Value Default All Values Apply Maximum Apply All Maximum Apply Minimum Apply All Minimum Calls up the edit box to manually enter a value. Applies a default value, which is hard coded within the box Applies the default value to all parameters listed. Applies Maximum allowable value to the selected parameter As above but for all timer parameters Applies Minimum allowable value to the selected parameter As above but for all timer parameters
Advanced
Framing: Default = ESF Selects the type of signal framing used (ESF or D4). Zero Suppression: Default = B8ZS Selects the method of zero suppression used (B8ZS or AMI ZCS). Clock Quality: Default = Network Sets whether the Control Unit takes it clock source from the network, uses the network as a fallback clock source only or not as a clock source (Network, Fallback or Un-suitable). Line Compensation: Default = 0-115 feet Sets the line length to a specific distance. Channel Unit: Default = Foreign Exchange The channel signaling equipment provided by the Central Office (Foreign Exchange, Special Access or Normal. CRC Checking: Default = On Turns CRC on or off. Line Signaling: Default = CPE Note: This field is only available when logged into Manager with the Administrator password. It affects T1 channels set to Loop-Start or GroundStart. The field can be set to either CPE (Customer Premises Equipment) or CO (Central Office). This field should normally be left at its default of CPE. The setting CO is normally only used in lab back-to-back testing. Incoming Routing Digits: Default=0 (present call immediately) Sets the number of routing digits expected on incoming calls. This allows the line to present the call to the system once the expected digits have been received rather than waiting for the digits timeout to expire. This field only affects T1 line channels set to E&M Tie, E&M DID, E&M Switched 56K and Direct Inward Dial.
Configuration Forms
Page 127
Line Form (US PRI)

This form is used to configure PRI lines provided by T1 PRI card installed in the Control Unit. In PRI operation two information elements, TNS (Transit Network Selector) and NSF (Network Specific Facility) are sent in the call setup to the service provider. On IP Office, the values for TNS, NSF and the actual phone number presented to the line are determined by parsing the number dialed through, in sequence, the TNS, Special and Call by Call tabs. Note also that B-channels within the same line can be brought from different service provides. Additionally some B-channels can be used 'call by call', that is use a different service provider for each call.
Line
Line Number: Allocated by the system. Line SubType: Default = PRI Set to PRI. If set to T1 see "Line Form (US T1)" on page 124. Channel Allocation: Default = 23 -> 1 The order, 23 to 1 or 1 to 23, in which channels are used. Switch Type: Default = NI2 Options 4ESS, 5ESS, DMS100 and NI2. Provider: Default = Local Telco Select the PSTN service provider (AT&T, Sprint, WorldCom or Local Telco). Prefix: Default = Blank Enter the number to prefix to all incoming numbers for callback. This is useful if all users must dial a prefix to access an outside line. The prefix is automatically placed in front of all incoming numbers so that users can dial the number back.
The settings for each channel can be edited. Users have the option of editing individual channels (for both the T1 Edit Channel and Timer forms) by double-clicking on the channel, or editing multiple channels by the following: 1. Use the standard Window Key to select a continuous group (Shift Key) or Individual Channels (Control Key). 2. After selecting the last item (via either of the above methods, press the right mouse button while still holding down the Control or Shift Key). Select the Edit option. 3. A form comes up with the Channel parameters. The first and last channels that you have selected are listed in the Channel box (ie. 1-8). 4. Make all appropriate changes and then select OK. The changes are applied to all the selected channels.
Configuration Forms Edit Channel

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Channel: Allocated by the system. Incoming Group and Outgoing Group: Default = 0 One group can contain multiple lines. Short Codes and Incoming Call Routes use this number to indicate which line they use. Direction: Default = Bothway The direction of calls on the channel (Incoming, Outgoing or Bothway). Bearer: Default = Any The type of traffic carried by the channel (Voice, Data or Any). Service: Default = No Service or None. If the line provider is set to AT&T, selects the type of service provided by the channel from Call by Call, SDN (inc GSDN), MegaCom800, MegaComWats, Accunet, NLDS, I800, ETN, Private Line, AT&T Multiquest. For other providers the service options are None or No Service. Admin: Default = In Service Used to indicate the channel status (In Service, Out of Service or Maintenance). Tx Gain: Default = 0dB The transmit gain in dB. Rx Gain: Default = 0dB The receive gain in dB.
Configuration Forms
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Network Selection
This tab is shown when the line Provider is set to AT&T. It allows the entry of the Network Selection settings. These are prefixes for alternative long distance carriers (for example 10XXX). When a number dialed matches an entry in the table, that pattern is stripped from the number before being sent out. This table is used to set field in the TNS information element for 4ESS and 5ESS exchanges. It is also used to set fields in the NSF information element. Network Selection Code: The pattern for the alternate long distance carrier. Right-click the mouse to Add, Delete or Edit entries. Example: Pattern 10xxx is in the Network Selection tab. If 10288 is dialed, 10 is removed, 288 is placed in the TNS and NSF information. Altering Entries: Right-click the mouse to Add, Delete or Edit entries.
Special
This tab is shown when the line Provider is set to AT&T. This table is used to set additional fields in the NSF information element after initial number parsing by the TNS tab. These are used to indicate the services required by the call. If the channel is set to Call by Call, then further parsing is done using the entries in the Call by Call tab. Double-click on an existing entry to edit it or on a blank space to add a new entry. Shortcode: The number which results from the application of the rules specified in the User or System Shortcode tables and the Network Selection table and the Call-by-call table to the number dialed by the user. Number: The number to be dialed to line. Special: Default = No Operator (No Operator, Local Operator or Presubscribed Carrier). Plan: Default = National (National or International).
Typical values would be: Shortcode 011N 010N 01N 00N 0N 1N Number N N N N N 1N Service No Operator, International Local Operator, International Local Operator, National Presubscribed Carrier, National Presubscribed Carrier, National No operator, National
Configuration Forms
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Call By Call
This tab is shown when the line Provider is set to AT&T. Settings in this tab are only used when calls are routed via a channel which has its Service set to Call by Call. It allows short codes to be created to route calls to a different services according to the number dialed. Call By Call reduces the costs and maximizes the use of facilities. Call By Call chooses the optimal service for a particular call by including the Bearer capability in the routing decision. This is particularly useful when there are limited resources. Double-click on an existing entry to edit it or on a blank space to add a new entry. Short Code: The number which results from the application of the rules specified in the User or System Shortcode tables and the Network Selection table to the number dialed by the user. Number: The number to be dialed to line. Bearer: Default = Any The type of channel required for the call (Voice, Data or Any). Service: Default = AT&T.99 The service required by the call (SDN (inc GSDN), MegaCom800, MegaCom, Inwats, Wats, Accunet, NLDS, I800, ETN, Private Line, AT&T Multiquest).
Advanced
Test Number: Used to remember the external telephone number of this line to assist with loopback testing. For information only. Framing: Default = ESF Selects the type of signal framing used (ESF or D4). Zero Suppression: Default = B8ZS Selects the method of zero suppression used (B8ZS or AMI ZCS). Clock Quality: Default = Network Sets whether the Control Unit takes it clock source from the network, uses the network as a fallback clock source only or not as a clock source (Network, Fallback or Un-suitable). Line Compensation: Default = 0-115 feet Sets the line length to a specific distance. Channel Unit: Default = Foreign Exchange The channel signaling equipment provided by the Central Office (Foreign Exchange, Special Access or Normal. Performance Reporting: Default = Off PRI only. Turns Performance Reporting on or off. CRC Checking: Default = On Turns CRC on or off. Line Signaling: Note: This field is only available when logged into Manager with the Administrator password. Not used for PRI, only used for T1. Incoming Routing Digits: Not used for PRI, only used for T1.
Configuration Forms
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Line Form (Analog)

This form is used to configure analog lines installed in the Control Unit or those on expansion modules.
Line
Line Number This parameter is not configurable, it is allocated by the system. Telephone Number: Used to remember the external telephone number of this line to assist with loopback testing. For information only. Outgoing Channels: Default = 1 (not changeable) This defines the number of channels available, on this line, for outgoing calls. This should normally be the same as Number of Channels field, but can be reduced to ensure incoming calls cannot be blocked by outgoing calls. Voice Channels: Default = 1 (not changeable) The number of channels available for voice use. Incoming Group ID and Outgoing Group ID: Default = 0 One group can contain multiple lines. Short Codes and Incoming Call Routes use this number to indicate which line they use. National Prefix: Default = 0 (not changeable) This indicates the digits to be prefixed to a national call. Prefix: Default = Blank. Enter the number to prefix to all incoming calls which are not national (see National Prefix above). The addition of prefixes is useful for callbacks, etc. if users must dial a prefix to access an outside line.
Configuration Forms
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Analog
Channel: Set by the system. Shown for information only. Trunk Type: Default = Loop Start Sets the analog line type (Ground Start, Loop Start, Loop Start Caller ID, Out of Service). Note: Ground Start is only supported on trunks provided by the Analog Trunk 16 expansion module. Signaling Type: Default = DTMF Dialing Sets the signaling method used on the line (DTMF Dialing or Pulse Dialing). Direction: Default = Bothway Sets the allowed direction of operation of the line (Incoming, Outgoing or Bothway). Bearer: Default = Any Sets the type of traffic carried by the line (Voice, Data or Any). Bearer: Default = Any Sets the type of traffic carried by the line (Voice, Data or Any). Impedance: [PTB locale only] Default = 900R Allow Forwarding: Default = Not selected (Off). When off, external calls on other trunks cannot be transferred back off-switch via this trunk. This prevents transfers to trunks that do not support disconnect clear. See also Inhibit Off-Switch Calls on the System | Telephony tab. BCC: [PTB locale only] Default = Not selected Ring Persistency: Default = Set according to system locale The minimum duration of signal required to be recognized. Ring Off Maximum: Default = Set according to system locale The time required before signaling is regarded as ended. Flash Pulse Width: Default = 50 (500ms) DTMF Mark: Default = 80 (80ms) DTMF Space: Default = 80 (80ms) Intermediate Digit Pause: Default = 50 (500ms) Voicemail Recording Level: Default = Low Used to adjust the volume level of calls recorded by voicemail. Options are Low, Medium and High. Disconnect Clear: Enable: Enables use of disconnect clear. Units: Default = 50 (500ms) Pulse On Width: Default = 40 (40ms) Pulse Off Width: Default = 60 (60ms) Await Dial Tone: Default = 15 (150ms) Sets how long the system should wait before dialing out. BCC Flash Pulse Width: [PTB locale only] Default = 100 (1000ms) Gains: Tx (A-D): Default = 0dB Set the transmit gain between -4.0 to +3.5dB in 0.5dB steps. Rx (D-A): Default = 0dB Set the receive gain between -4.0 to +3.5dB in 0.5dB steps. Secondary Dial Tone: Default = Off Configures the use of secondary dial tone on analogue lines. When selected the following options are accessible. Await time: Default = 10 (x 100ms = 1 second) Set the transmit gain between -4.0 to +3.5dB in 0.5dB steps.
Configuration Forms

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After Digit: Default = 1 The number of dialed digits, after which secondary dial tone should be given. Matching Digit: Default =0 The digit which, when first matched in the dialing string, will cause secondary dial tone delay.
Configuration Forms
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Line Form (S0)

This configuration form is used for lines added by the installation of an S0 expansion module.
Line
Line Number This parameter is not configurable. It is allocated by the system. Line Sub Type: Default = Blank Not used. Telephone Number: Used to remember the telephone number of this line. For information only. Number Of Channels: Default = 2 Defines the number of operational channels that are available on this line. 2 for BRI and up to 30 for PRI - depending upon the number of channels subscribed. Outgoing Channels: Default = 2 This defines the number of channels available, on this line, for outgoing calls. This should normally be the same as Number of Channels field, but can be reduced to ensure incoming calls cannot be blocked by outgoing calls. Clock Quality: Sets whether the Control Unit takes it clock source from the network, uses the network as a fallback clock source only or not as a clock source (Network, Fallback or Un-suitable). Voice Channels: Default = 2 The number of channels available for voice use. Data Channels: Default = 2 The number of channels available for data use. If left blank the value is 0. TEI: Default = 0 Not used. The Control Unit will ignore any entry. Incoming Group ID and Outgoing Group ID: Default = 0 One group can contain multiple lines. Short Codes and Incoming Call Routes use this number to indicate which line they use. International Prefix: Default = 00 This indicates the digits to be prefixed to an incoming international call. When a number is presented from ISDN as an "international number" this prefix is added, eg. 441923000000 is converted to 001441923000000. National Prefix: Default = 0 This indicates the digits to be prefixed to a incoming national call. When a number is presented from ISDN as a "national number" this prefix is added, eg. "7325551234 is converted to 17325551234. Prefix: Default = Blank. Enter the number to prefix to all incoming calls which are not national (see National Prefix above) or international (see International Prefix above). The addition of prefixes is useful for callbacks, etc. if users must dial a prefix to access an outside line.
Short Codes
Configuration Forms
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Line Form (VPN)

This configuration form is used for lines added manually, ie. VPN line. These are typically used for VoIP operation.
Line (VPN)
Line Number Enter the line number that you wish. Note that this must be unique. Telephone Number: Used to remember the telephone number of this line. For information only. Number Of Channels: Default = 20 Defines the number of operational channels that are available on this line. 2 for BRI and up to 30 for PRI - depending upon the number of channels subscribed. Outgoing Channels: Default = 20 This defines the number of channels available, on this line, for outgoing calls. This should normally be the same as Number of Channels field, but can be reduced to ensure incoming calls cannot be blocked by outgoing calls. Data Channels: Default = 20 The number of channels available for data use. If left blank the value is 0. Voice Channels: Default = 20 The number of channels available for voice use. TEI: Default = 0 The Terminal Equipment Identifier. Used to identify each Control Unit connected to a particular ISDN line. For Point to Point lines this is typically (always) 0. It can also be 0 on a Point to Multi-Point line, however if multiple devices are actually sharing a Point to Multi-Point line it should be set to 127 which will result in the exchange deciding on the TEIs to be used by this Control Unit. Incoming Group ID and Outgoing Group ID: Default = 0 One group can contain multiple lines. Short Codes and Incoming Call Routes use this number to indicate which line they use. International Prefix: Default = 00 This indicates the digits to be prefixed to an incoming international call. When a number is presented from ISDN as an "international number" this prefix is added, eg. 441923000000 is converted to 001441923000000. National Prefix: Default = 0 This indicates the digits to be prefixed to a incoming national call. When a number is presented from ISDN as a "national number" this prefix is added, eg. "7325551234 is converted to 17325551234. Prefix: Default = Blank. Enter the number to prefix to all incoming calls which are not national (see National Prefix above) or international (see International Prefix above). The addition of prefixes is useful for callbacks, etc. if users must dial a prefix to access an outside line.
Short Codes (VPN)

Configuration Forms
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VoIP (VPN)
This tab is used for configuring the VoIP operation of a VPN line. Gateway IP Address: Default = Blank Enter the IP address of the remote Control Unit. Voice Pkt. Size: This is the number of data bytes contained in a Voice Packet. This is automatically defaulted to match the Compression Mode selected. Compression Mode: Default = Automatic Selection This defines the type of compression which is to be used on any Voice call on this Line. Automatic Selection - During call setup the IP Office negotiates the compression mode using the following order of preference: G729a, G.723.1, G711 ALAW, G711 ULAW. Other available options are: Transparent 64K, G.711 ALAW 64K, G.711 ULAW 64K, G.729(a) 8K CS-ACELP, G.729 Simple, G.723.1 6K3 MPMLQ, NetCoder 8K, G726 ADPCM 32K, G.726 ADPCM 16K. H450 Support: Default = H450 Selects the supplementary service signaling method for use across H.323 connections. Options are None, QSig and H450. Note that the selected method must be supported by the remote end. For IP Office to IP Office connections H450 is preferred. Silence Suppression: Default = Of When selected H.323 terminals will not send data if they are silent, this is useful when optimizing data traffic. Enable FastStart: Default = Off A fast connection procedure. Reduces the number of messages that need to be exchanged before an audio channel is created. Fax Transport Support: Default = Off When selected this option will provide support for faxing over a H.323 connection to another IP Office with the same setting. Local Hold Music: Default = Off When selected H.323 terminals use their own hold music. Local Tones: Default = Off When selected H.323 terminals use their own ringing tones. For IP401 Control Units this should be switched on. Enable RSVP: Default = Disabled (Greyed out) Use this option to turn RSVP support on or off. Note that the default firewall profile settings if applied drop RSVP. Out of Band DTMF: Default = On When on, DTMF is sent as a separate signal rather than as part of the encoded voice stream ("In Band"). This is recommended for low bit-rate compression modes such as G.729 and G.723 where DTMF in the voice stream can become distorted. Allow Direct Media Path: Default = On When disabled the media (voice) path always passes through the Control Unit. When enabled the remote end may be told of a new IP address for the media path if for example the call is transferred to a H.323 extension. Enabling this option may cause some vendors problems with changing the media path in mid call. Voice Networking: Default = Off This option enables extension number sharing with the remote IP Office system. Extensions on the remote system can then be dialed from the local system. Note: This requires that extension numbers and names on the two systems are unique. Line and group extension numbers are not shared. Remote extension numbers cannot be included in local groups.
Configuration Forms
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Control Unit Form

The Control Unit configuration form gives the specifications for each device connected to the system. This includes modules installed in the Control Unit as well as external expansion modules. For most units this information it is allocated by the system and is not configurable. Device Number: This is automatically allocated by the system. Unit Type: The name of the device, eg. IP403, ANALOGUE POTS2, DIGITAL DT 8. Version: The version of software running on each unit. Serial Number: This is the number the system uses to tie a physical Control Unit to a device configuration (device number). For the Control Unit and WAN3 modules this is the MAC address. For a device connected to an Expansion port it is the Expansion port number plus 1. Unit IP Address: This field should be blank except for the Control Unit and any WAN3 modules installed. Do not change the Control Unit entry (if this is necessary is should be done via the System form). If the WAN3 module has not obtained an IP address by DHCP then an entry can be made here for the WAN3. Interconnect Number: The Expansion port used to connect to this device. Interconnect Class: The type of interconnection used between this device and the Control Unit, eg. CPU (itself), TDMInterconnect (Expansion Bus), etc.
Configuration Forms
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Extension Form
The Extension configuration form allows you to configure the operation of each physical extension. When a new Extension is created the VoIP tab is available. See "Extension versus User" on page 31.
Extn
Extension ID: The physical ID of the extension port. This parameter is not configurable, it is allocated by the system. Extension: This is the logical extension number and can be up to 9 digits long. Caller Display Type: Default = CallerDisplayOn Controls the presentation of caller display information. See "Caller Display" on page 33. Off: Disables caller display. On: Enables caller display using the caller display type appropriate to the System Locale, see "Supported Country and Locale Settings" on page 16. If a different setting is required it can be selected from the list of supported options. To use a standalone Caller Display Control Unit on an extension, set the caller display of that extension to FSKD. For analogue extension connected to a fax server or other device that requires the pass through of DTMF tones, select DTMFB. See "Error! Reference source not found." on page Error! Bookmark not defined.. Equipment Classification: Default = Standard Telephone Select the type of terminal that is connected to the extension port. Use for normal telephone extensions. Standard Telephone: Paging Speaker: When enabled this Extension can be used for connection to a paging amplifier. When the Extension is called, no ringing is generated and the call is answered immediately. (When returning this extension back to a standard analog extension the Phone module must also be rebooted.) Use for headset devices attached to PC's. Quiet Headset: Provides a disconnect clear signal to the attached device at IVR Port: the end of calls. This is required by some third party devices. When selected the Disconnect Pulse Width is displayed and can be adjusted if necessary. Flash Hook Pulse Width: Use System Defaults: Default = Selected (On) Use the values set as appropriate to the system's Locale. Minimum Width: Minimum hook flash length sent if Use System Defaults is not selected. Maximum Width: Maximum hook flash length sent if Use System Defaults is not selected. Message Waiting Lamp Indication Type: Default = None This option is greyed out except for analogue extensions. When set to On allows the sending of message waiting lamp indication to an analogue extension. Due to the number of method of message waiting indication (mwi) used by different manufacturers, this operation cannot be guaranteed with all analogue phones. The IP Office currently only supports lamps using 81V dc signaling. Some analogue phones use 90V dc signaling.
Notes
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To plug a modem into an extension port, configure an Incoming Call Route Form to that extension and ensure that the "Bearer Capability" is set to the correct option for your modem, if you are not sure select 'AnyData'.
Configuration Forms
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VoIP
This tab is available when a new Extension is created manually. See "Voice over IP Overview" on page 102. IP Address: Enter the IP address of the H.323 terminal. The default entry accepts connection to any address. Voice Pkt. Size: Default = 80 This is the number of data bytes contained in a Voice Packet. This is automatically defaulted to match the Compression mode selected. Compression Mode: Default = Automatic Selection This defines the type of compression which is to be used on any Voice call on this Line. Automatic Selection - During call setup the IP Office negotiates the compression mode using the following order of preference: G729a, G.723.1, G711 ALAW, G711 ULAW. Other available options are: Transparent 64K, G.711 ALAW 64K, G.711 ULAW 64K, G.729(a) 8K CS-ACELP, G.729 Simple, G.723.1 6K3 MPMLQ, NetCoder 8K, G726 ADPCM 32K, G.726 ADPCM 16K. MAC Address: Default = 000000000000 Enter the hardware address of the H.323 terminal. The default entry accepts connection to any terminal. Silence Suppression: Default = Off When selected H.323 terminals will not send data if they are silent, this is useful when optimizing data traffic. Enable Fast Start: Default = Off A fast connection procedure. Reduces the number of messages that need to be exchanged before an audio channel is created. Fax Transport Support: Default = Off When selected this option will provide support for faxing over a H.323 connection to another IP Office with the same setting. Local Hold Music: Default = Off When selected H.323 terminals use their own hold music. Local Tones: Default = Off When selected H.323 terminals use their own ringing tones. For IP401 Control Units this should be switched on. Enable RSVP: Default = Disabled (Greyed out) Use this option to turn RSVP support on or off. Note that the default firewall profile settings if applied drop RSVP. Out of Band DTMF: Default = On When on, DTMF is sent as a separate signal rather than as part of the encoded voice stream ("In Band"). This is recommended for low bit-rate compression modes such as G.729 and G.723 where DTMF in the voice stream can become distorted. Allow Direct Media Path: Default = On When disabled the media (voice) path always passes through the Control Unit. When enabled the remote end may be told of a new IP address for the media path if for example the call is transferred to a H.323 extension. Enabling this option may cause some vendors problems with changing the media path in mid call.
Configuration Forms
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User Form
Users are the people who use the system or are Dial In users for data access. A system User may or may not have an Extension Number that physical exists - this is useful if users do not require a physical extension but wish to use system features, eg. Voicemail, forwarding etc. See "Extension versus User" on page 31. No User is used to apply settings to extensions which have no associated user. Remote Manager is used as the default settings for dial in connections.
User
Name: This is the user's account name, eg. "JohnB" and the one that will be used for RAS Dial In, Caller Display and voicemail mailbox. As the display on Caller Display telephones is normally only 16 digits long it is useful to keep the name short. Only alphanumeric characters and space are supported in this field. Do not use punctuation characters such as #, ?, /, -, _ and ,. This field is case sensitive and must be unique. Voicemail uses the name to match a user to their mailbox. Changing a user's name will route their voicemail calls to a new mailbox. Password: Default = Blank This password is required when the User has Dial In access, or wishes to monitor/control their Extension with Phone Manager and TAPI applications. Confirm Password: This is used to check that the password entered in the Password field has been entered correctly. A warning message requesting you to re-confirm the password is generated if the Password and the Confirm Password fields differ. Full Name: Default = Blank Use this field to enter the entire user's name. The Phone Manager Directory uses this information when the Show Users option is checked and also appears in the title bar of Phone Manager. Extension: Any number up to 9 digits. In general all extensions should have the same number of digits. If left blank then this User has no Extension and is just a Dial In user. Locale: Default = Blank On an analogue extension this option configures the language used by voicemail prompts to the user (assuming that language is available on the voicemail server). On a digital extension it also controls the display language used on the telephone. See "Supported Country and Locale Settings" on page 16. Priority: Default = 5 This setting is used by Least Cost Routing to determine which routes the user can use.
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Voicemail
If a Voicemail Server application is being used on your system, each user has use of a Voicemail box. You can use this form to enable this facility and various user voicemail settings. Voicemail Code: Default = Blank A code (1-15 digits) used by the Voicemail Server to validate access to this User's Voicemail box. This is required when users retrieve Voicemail messages remotely, ie. from another user's extension or from an external telephone, eg. a mobile. If remote access is attempted and a Voicemail Code has not been configured the message "Remote access is not configured on this mailbox" is played. Confirm Voicemail Code: The Voicemail Code must be retyped to ensure it has been correctly entered. Voicemail Email: Default = Blank When a new Voicemail message is received by the user, the WAV file created can be sent to an email account. Enter the email address to be used by the Voicemail Server, eg. jbloggs@bloggs.com. This address is passed to the MAPI interface on the Voicemail Server. Refer to the Voicemail Installation & Administration Manual for further details. This setting is not required for IMS operation. Voicemail Reception: Default = Blank When connected to a User's Voicemail the caller can press 0 to be transferred to either an internal number, eg. Reception or to an external number, eg. a mobile. Enter here the telephone number to be used. The User should announce this facility in their greeting message, eg. "John Smith is not available today, you may leave a message or press 0 for Reception". Voicemail On: Default = On Controls if Voicemail is available for this extension. Voicemail Help: Default = Off When retrieving Voicemail messages users can be given a recorded message helping them to use the Voicemail facility - "For help at any time press 8." This option turns this facility on or off. Voicemail Ringback: Default = Off When enabled and a new message has been received, the Voicemail server calls the User's extension to attempt to deliver the message each time the telephone is put down. Voicemail will not ring the extension more than once every 30 seconds. Voicemail Email Mode: Default = Off Controls the method of operation of Voicemail Email above. These settings are not used by IMS. Off: Do not automatically send a new message to the email account Copy: Copy all messages to the email account Forward: Forward all messages to the email account and delete from the Voicemail Server. Alert: Send an email message without attaching the Voicemail file. This may be used with Email gateways to Pagers or Mobile telephone Short Message Services. Includes the caller's Caller ID if available.
Configuration Forms
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DND
See "Do Not Disturb" on page 36. Do Not Disturb Exception List: Default = Blank This is the list of telephone numbers that are still allowed through when Do Not Disturb is set, eg. this could be an assistant or an expected phone call. Internal extension numbers or external telephone numbers can be entered. Right-click within the Telephone Number box and select Add. If you wish to add a range of numbers, you can either enter each number separately or make use of the variables "N" or "x" in the number, eg. to allow all numbers from 7325551000 to 7325551099 the DND Exception number can be entered as either 73255510xx or 73255510N. Do Not Disturb: Default = Off When checked the Extension is considered busy, except for calls coming from sources listed in the Exception List above.
Short Codes
When a Short Code is entered into this list, it operates on behalf of the Users extension only. See "Understanding Short Codes" on page 54. To add a Short Code: Place the cursor within the Short Code List Box, then double-click or right-click and select Add.
Note: Short codes of the form *DSS relate to entries in the Button Programming tab and should be altered from that tab.
Configuration Forms
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Source Numbers
Use this tab to create "trusted locations" for data and/or voicemail access. See "Trusted Locations" on page 44. Note that external numbers used as source numbers must provide CLI. Hot Desking When adding a user with no physical phone (See "Extension versus User" on page 31), you must add the Source Numbers in for those users. Telephone Number: Default = V plus own extension number Right-click within the Telephone Number box and select Add. V<Callers CLI> = Voicemail Trusted Source access Allows access to the user's mailbox for a specified CLI number, eg. V201 or V7325551237. The default is the user's own extension number but additional numbers may be added. Note: Only supported by Voicemail Lite and Voicemail Pro using IP Office Mailbox mode. R<Caller's CLI> = Dial in access To allow data access only from a specified number prefix the number with a "R", eg. R7325551234 H<Group Name> = Hunt Group Voicemail Indication Allows the user to receive message waiting indication of new group messages. Enter H followed by the group name, eg. HMain. On suitable display extensions, the hunt group name and number of new messages is displayed (refer to the appropriate telephone user guide). If the user is using Phone Manager, the Messages tab shows the hunt group name and number of new messages. If the user isn't a member of the group, a voicemail code must be set for the group's mailbox (see Voicemail Code on the Hunt Group | Voicemail tab). Refer to the Voicemail Installation & Administration Manual. P<Telephone Number> = Voicemail Ringback Number For user's with voicemail ringback enabled, this entry sets the ringback destination to a number other than the user's own extension. The voicemail server will ring that number when the user has a new voicemail message. Enter P followed by the telephone number including any necessary external dialing prefix, eg. P917325559876. This facility is only available when using VoiceMail Pro through which either a default Callback start point or a user specific Callback start point has been setup. eConsole = eConsole User Return Calls If the user is using eConsole without this option, then transferred calls do not return to the eConsole if unanswered. With this option, transferred calls return to the eConsole if unanswered.
Configuration Forms
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Telephony
This form allows you to set telephony related features per user. These override the settings in the Telephony tab of the System configuration form. For details of the ringing tones see "Ring Tones" on page 43. DefaultRing uses the System default set through the System | Telephone tab. Outside Ring Pattern: Default = Default Ring Sets the Outside call pattern for the User. Inside Ring Pattern: Default = Default Ring Sets the Inside call pattern for the User. Ring Back Pattern: Default = Default Ring Sets the Ring Back call pattern for the User. Allocated Answer Interval (secs): Default = Blank Leave blank to use the System Default Allocated Answer Interval (default 15 seconds). This determines the amount of time a call rings at the extension before going to Voicemail and the amount of time a call rings at the extension when auto callback has been invoked. Wrap-up Time (secs): Default = 2 seconds Specifies the amount of time before the user can take another call. You may wish to increase this in a "call center" environment where users may need time to log call details before taking the next call. If set to 0 the user does not receive any calls. It is recommended that this option is not set to less than the default of 2 seconds. See "Set Wrap Up Time" on page 79. Login Code: Default = Blank The code that has to be entered, as part of the Extension Login sequence, to allow a User to make use of any telephone as if it were theirs. See "Hot Desking" on page 45. This entry must be at least 4 digits for DT or DS users. Login Idle Period (secs): Default = Blank (Off) If the telephone is not used for this period, the user currently logged in is automatically logged off. This option should be used only in conjunction with Force Login (see below). Monitor Group: Default = Blank Sets the Hunt Group the User can monitor. The User must be a member of that Hunt Group. See "How to Monitor Calls" on page 52. Call Waiting On: Default = On Call waiting attempts to give the user a tone to indicate other calls are waiting. See "Call Waiting" on page 36. Outward Restricted: Default = Off Stops external calls from this User's extension. See "Call " on page 33. Offhook Station: Default = Off Indicates whether this extension is used with a hands free or standard handset. Can Intrude: Default = Off Check this option if the User can interrupt other user's calls. See "Call Intrusion" on page 34. Cannot be Intruded: Default = On If checked, this user's calls cannot be interrupted or acquired. Directory Exclude: Default = Off If checked, the user does not appear in the directory list in Phone Manager and suitable telephones. Force Login: Default = Off If checked, the user must login to use an extension. See "Hot Desking" on page 45. Force Account Code: Default = Off If checked, the User must enter an Account Code to make an external call. See "Account Codes" on page 32. Busy on Held: Default = On If the extension has a call on hold the system will not present any other calls. Instead it returns busy tone (ringing for incoming analogue calls) or directs the call to the extension's voicemail mailbox if voicemail is enabled.
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System Phone: Default = Off Used by DT display phones to display a SETUP option. This allows the phone user to alter the time and date shown on all DT display phones. Remote Homeworker/Agent: Default = Off Select if the user has been configured as a remote extension on an Avaya INDeX telephone system. Refer to INDeX Level 10 documentation for full details. Only available in Locales where INDeX may also be supported. Can Accept Collect Calls: Default = Off [PTB Only] Determines whether the user is able to receive and accept collect calls.
Configuration Forms
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Forwarding
See "Call Forwarding" on page 34. Follow Me Number: Default = Blank All calls are redirected to the extension number entered. If the redirected call fails or is not answered then the call behaves as though this User's extension had failed to answer, eg. the Forward settings take effect or voicemail is used. Forward Unconditional: Default = Off All calls, except group calls, are forwarded to the Forward Number set below. Forward Number: Default = Blank The telephone number to which calls are to be forwarded when Forward Unconditional is on. This may be an internal or external number, eg. a cell phone. Forward On Busy: Default = Off Calls are forwarded to the number set below the user's extension is busy. Forward On No Answer: Default = Off Calls are forwarded to the number set below when the user's extension is does not answer within their set No Answer time. Forward Number: Default = Blank The number to which calls are forwarded when Forward On Busy and/or Forward On No Answer are on. Forward HuntGroup Calls: Default = Off If the user is a member of a hunt group, there hunt group call can also be forwarded if required. The group's Ring Type must be Hunt or Rotary (not Group or Idle). This option only forwards hunt group calls when Forward Unconditional is also on and use the same Forward Number as Forward Unconditional. The call is only forwarded to this number for the period defined by the hunt group's No Answer Time after which it returns to the hunt group.
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Dial In
Use this dialogue box to enable dial in access for a user. An Incoming Call Route and RAS service must also be configured. Dial In On: Default = Off When enabled, dial in access into the system is available via this User account. Dial In Time Profile: Default = Blank Select the Time Profile applicable to this User account. A Time Profile can be used to set time restrictions on dial in access via this User account. Dial In is allowed during the times set in the Time Profile. If blank there are no restrictions. Dial In Firewall Profile: Default = Blank Select the Firewall Profile to restrict access to the system via this User account. If blank, there are no Dial In restrictions.
Voice Recording
This tab is used to activate the automatic recording of user's external calls. The recordings are placed in the user's mailbox. This requires Voicemail Pro to be installed and running. Record Outgoing: Default = None Select whether outgoing calls are recorded. Options are On, Mandatory and then various percentages of calls made by the user. On: Record the call if possible. Mandatory: If not possible to record, return busy tone to the caller. Record Incoming: Default = None The same as Record Outgoing but applied to call to the user. Record Time Profile: Default = Blank Used to select a time profile during which calls are recorded.
Coverage
This form is used to configure Call Coverage functions. See "Call Coverage" on page 24. Covering Extension: The number of the extension that will be receiving the calls from the selected extension. Covering User: This is the user's account name associated with the covering extension.
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Button Programming
This tab is currently used to assign functions to the DSS keys of DT, DS and IP telephones. See "Installing and Configuring DT Ports" on page 18 and "Installing and Configuring DS Ports" on page 22 - Note: Though set through this tab, short codes of the form *DSS1 appear in the User's Short Codes tab. Any changes to those short codes are ignored and overwritten by the contents of the Button Programming tab. Button: The number of the DSS key against which the function is being set. See "Button Numbering Layout" on page 157. Menu1 to Menu12 can be used to override the default display softkey features accessed by pressing Menu on suitable 4400, 4600 and 6400 Series telephones. Action: Provides the following: - Dial: This is effectively an Abbreviated Dial. The only difference is that the LED illuminates for the duration of the call, giving the User some feedback as to what was pressed. The dial string administered for this button may be a partial dial string. - Group: Monitor the status of a Hunt-group queue. Flashes Green if a call is incoming to the group, flashes Red if the queue is backing up. Press to show call information, press again to pickup call. Put the name of the group, surrounded by quotes, in the Telephone Number field. - Park: Monitor a park slot. Monitor a park slot. The green LED is lit if the park slot is occupied by a call parked by the station with the programmed PARK BLF button. The red LED is lit if the park slot is occupied by a call parked by another station. If you are the user who parked the call, or have a 406D+ or 4606D+ station, pressing this button reconnects you to the call. If another party parked the call and you do not have a 4406D+ or 4606D+ station type, pressing this button once provides call information and a menu, and pressing the button a second time connects you to the call. Selecting Answr from this menu will also pickup the call. - User: Monitor a user. This is a Busy-Lamp-Field. Put the name of the person, surrounded by quotes, in the Telephone Number field. Note: When the other party is busy on a call, DSS Status (on the System | System tab) control whether you see details of the user's call. - Emulation: See "Emulation Functions" on page 150. - Advanced: These are shortcode features that can be assigned to DSS keys. For details of the individual functions, see "Short Code Features" on page 63. TransTalk 9040 MDW sets must access these features through normal dialed shortcodes. Telephone Number: The telephone number associated with the action or parameters required by the action. Refer to details of the particular feature for information about required values.
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Emulation Functions
These functions can be assigned to DSS keys on 4400, 4600 and 6400 Series phones. Where supported, they emulate the action of the same feature when selected on other non-IP Office Avaya telephone systems. Supported Functions: Those features listed as Not supported can be assigned to a DSS key but have no equivalent function on the IP Office. However they can be configured and a CTI application can then override the display. For example, Stats could be configured as a soft key and a CTI application run to override it and display suitable agent statistics. The information given for each feature takes the form:
Feature Name
Short description of the features usage.
Telephone Number: Data required by the feature when setup. Button Programming: Path to feature when applying to a DSS button. DSS Toggles: The DSS key reverses the feature when pressed again. Label: Name shown against DSS key if set on 4620 telephone. User Program: Indicates whether the feature can be programmed against keys by the user if their phone has been programmed with access to the Admin (Self-Administer) function. Function Number: Definity feature number. Default Softkey: Is the feature a default softkey display feature accessed by pressing Menu on suitable 4400, 4600 and 6400 Series phones. 9040: Is the feature supported on the TransTalk MDR 9040.
Abbreviated Dial
This allows one touch dialing of a stored number.
Telephone Number: Telephone number or partial telephone number. Button Programming: Emulation | Abbreviated Dial. Label: AD User Program: Yes. Function Number: 129. Default Softkey: No. 9040: No.
Abbreviated Dial Pause

Not supported. Allows a user to enter a pause character when programming an abbreviated dial.
Telephone Number: None. Button Programming: Emulation | Abbreviated Dial Pause. Label: Pause. User Program: No. Function Number: 130. Default Softkey: No. 9040: No.
Configuration Forms Abbreviated Dial Program
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Allows a user to program abbreviated dialing numbers against other DSS keys.
Telephone Number: None. Button Programming: Emulation | Abbreviated Dial Program. Label: Prog. User Program: Yes. Function Number: 7. Default Softkey: No. 9040: No.
Abbreviated Dial Stop

Not supported. Allows a user to enter a stop character when programming an abbreviated dial.
Telephone Number: None. Button Programming: Emulation | Abbreviated Dial Stop. Label: Stop. User Program: No. Function Number: 148. Default Softkey: No. 9040: No.
Appearance
Allows a user to have a visual appearance of calls that are made and received.
Telephone Number: Optional. Text entered appears on the call appearance display line of 2420 and 4620 when idle. Button Programming: Emulation | Appearance. Label: Appear. User Program: Yes. Function Number: . Default Softkey: No. 9040: Yes.
Account Code Entry

Enter an account code for a call.
Telephone Number: Optional. If an code is entered, it must match an account code set in the account codes list. If no account code is entered, the phone display will request entry of a valid code. Button Programming: Emulation | Account Code Entry. Label: Acct. User Program: Yes. Function Number: 128. Default Softkey: No. 9040: No.
ACD Agent Statistics

Not supported.
Telephone Number: None. Button Programming: Emulation | ACD Agent Statistics. Label: Stats. User Program: No. Function Number: 147. Default Softkey: No. 9040: No.
ACD Stroke Count

Not supported.
Telephone Number: None. Button Programming: Emulation | ACD Stroke Count. Label: Count. User Program: No. Function Number: 135. Default Softkey: No. 9040: No.
AD Special Function Mark

Not supported. Allows a user to enter a mark character when programming abbreviated dial.
Telephone Number: None. Button Programming: Emulation | AD Special Function Mark. Label: Mark. User Program: No. Function Number: 142. Default Softkey: No. 9040: No.
Configuration Forms AD Special Function Wait
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Not supported. Allows a user to enter a Wait for Dial Tone character when programming an abbreviated dial.
Telephone Number: None. Button Programming: Emulation | AD Special Function Wait. Label: Wait. User Program: No. Function Number: 149. Default Softkey: No. 9040: No.
AD Special Functions
Not supported. Allows a user to enter a special character (mark, pause suppress, wait) when entering an abbreviated dial.
Telephone Number: None. Button Programming: Emulation | AD Special Functions. Label: Sfunc. User Program: No. Function Number: 145. Default Softkey: No. 9040: No.
AD Suppress
Suppresses the display of dialed digits on the telephone display. Dialed digits are replaced with an s character.
Telephone Number: None. Button Programming: Emulation | AD Suppress. Label: Spres. User Program: Yes. Toggles: Yes. Function Number: 146. Default Softkey: No. 9040: Yes.
Automatic Callback
Initiates a call to an extension automatically when that extension becomes free.
Telephone Number: None. Button Programming: Emulation | Automatic Callback. Label: AutCB. User Program: Yes. Toggles: Yes. Function Number: 6. Default Softkey: Yes. 9040: No.
Automatic Intercom
Call an extension and have the call answered on speakerphone. Handsfree autoanswer must be supported by the called extension.
Telephone Number: Extension number. Button Programming: Emulation | Automatic Intercom. Label: Iauto. User Program: No. Function Number: 139. Default Softkey: No. 9040: Yes.
Configuration Forms Call Forwarding All
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Forward all calls to a number entered. Alters the users forward unconditional number and forward on busy number.
Telephone Number: Telephone number (optional). If blank, phone will display current setting and allow change. Button Programming: Emulation | Call Forwarding All. Label: CFrwd. User Program: Toggles: Yes. Function Number: 8. Default Softkey: Yes. 9040: No.
Call Park
Allows the user to park their current call.
Telephone Number: Park slot number or blank (park slot number assigned based on parking extension number). Button Programming: Emulation | Call Park. Label: CPark. User Program: Yes. Toggles: Yes. Function Number: 9. Default Softkey: Yes. 9040: Yes.
Call Park To Other Extension

Allows the user to place their current call against another extension. The parked call indication on that extension is then activated (this varies according to the telephone. The park slot number assigned to the parked call is based on the number of the extension parking the call.
Telephone Number: Extension number. Button Programming: Emulation | Call Park to Other Extension. Label: Park. User Program: Yes. Function Number: 143. Default Softkey: No. 9040: No.
Call Pickup
Answer an alerting call in the system.
Telephone Number: None. Button Programming: Emulation | Call Pickup. Label: CpkUp. User Program: Yes. Function Number: 132. Default Softkey: No. 9040: No.
Cancel Leave Word Calling

Not supported. Cancels the last Leave Word Calling message originated by the user.
Telephone Number: None. Button Programming: Emulation | Cancel Leave Word Calling. Label: CnLWC. User Program: No. Function Number: 133. Default Softkey: No. 9040: No.
Configuration Forms Consult

Not supported.
Telephone Number: None. Button Programming: Emulation | Consult. Label: Cnslt. User Program: No. Function Number: 134. Default Softkey: No. 9040: No.
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Dial Intercom
Call an extension and have the call answered on speakerphone. Handsfree autoanswer must be supported by the called extension.
Telephone Number: Extension number. Button Programming: Emulation | Dial Intercom. Label: Idial. User Program: No. Function Number: 140. Default Softkey: No. 9040: No.
Directed Call Pickup

Pickup a call ringing at a specific extension or hunt group.
Telephone Number: Ringing extension or group number. Button Programming: Emulation | Directed Pickup. Label: DpkUp. User Program: Yes. Function Number: 136. Default Softkey: Yes. 9040: No.
Directory
Provides access to the system directories of telephone numbers.
Telephone Number: None. Button Programming: Emulation | Directory. Label: Dir. User Program: Yes. Function Number: 1. Default Softkey: Yes. 9040: No.
Drop
For alerting calls, pressing the button removes the call from the set. This allows the user to perform other operations at their set. After a few seconds, the call attempts to re-alert the station. For active calls, pressing this button disconnects and clears the call.
Telephone Number: None. Button Programming: Emulation | Drop. Label: Drop. User Program: Yes. Function Number: 2. Default Softkey: Yes. 9040: No.
Group Paging
Allows a user to make announcements to a group of extensions. The extensions must support handsfree auto-answer.
Telephone Number: Group number. Button Programming: Emulation | Group Paging. Label: GrpPg. User Program: Yes. Function Number: 138. Default Softkey: No. 9040: No.
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Not supported. Allows users on display phones to determine the identification of held calls. Allows users on an active call to display the identification of incoming calls.
Telephone Number: None. Button Programming: Emulation | Inspect. Label: Inspt. User Program: No. Function Number: 141. Default Softkey: No. 9040: No.
Internal Auto-Answer
Sets the user's extension to automatically connect internal calls after a single ring.
Telephone Number: None. Button Programming: Emulation | Internal Auto-Answer. Label: HfAns. User Program: Yes. Toggles: Yes. Function Number: 3. Default Softkey: Yes. 9040: No.
Leave Word Calling

Not supported. Leaves a message for the user associated with the last number dialed to call the originator.
Telephone Number: None. Button Programming: Emulation | Leave Word Calling. Label: LWC. User Program: No. Function Number: 131. Default Softkey: No. 9040: No.
Manual Exclusion
Not supported.
Telephone Number: None. Button Programming: Emulation | Manual Exclusion. Label: Excl. User Program: No. Function Number: 137. Default Softkey: No. 9040: No.
Priority Calling
Not supported.
Telephone Number: None. Button Programming: Emulation | Priority Calling. Label: Pcall. User Program: No. Function Number: 5. Default Softkey: No. 9040: No.
Ringer Off
Switches the call alerting ring on/off at the user's extension.
Telephone Number: None. Button Programming: Emulation | Ringer Off. Label: RngOf. User Program: Yes. Toggles: Yes. Function Number: 144. Default Softkey: No. 9040: No.
Configuration Forms Self-Administer
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Allows a user to program features against the DSS buttons on their phone. If no value is set for the telephone number, allows user programming of those Emulation functions marked as User Program: Yes. If 1 is entered as the telephone number, allows user programming of Dial, Group, Park, User and Hook Flash functions against DSS keys.
Telephone Number: None or 1. Button Programming: Emulation | Self-Administer. Label: Admin. User Program: Yes. Function Number: 12. Default Softkey: Yes. 9040: No.
Send All Calls

Sets the user's extension into 'Do Not Disturb' mode.
Telephone Number: None. Button Programming: Emulation | Send All Call. Label: SAC. User Program: Yes. Toggles: Yes. Function Number: 10. Default Softkey: Yes. 9040: Yes.
Stored Number View

Not supported. Allows a user to view on the phones display the contents of any programmed feature button.
Telephone Number: None. Button Programming: Emulation | Stored Number View. Label: BtnVu. User Program: No. Function Number: 150. Default Softkey: No. 9040: No.
Time of Day
Displays the time and date on the user's telephone.
Telephone Number: None. Button Programming: Emulation | Time of Day. Label: TmDay. User Program: Yes. Toggles: Yes. Function Number: 11. Default Softkey: Yes. 9040: Yes.
Timer
Starts a timer running on the display of the user's extension. Note: The timer disappears when the user end a call.
Telephone Number: None. Button Programming: Emulation | Timer. Label: Timer. User Program: yes. Function Number: 4. Default Softkey: Yes. Toggles: Yes. 9040: No.
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Button Numbering Layout

On 4400, 4600 and 6400 Series telephones the default button layout assigns Call Appearance to the first 3 buttons. The following tables indicate the button numbered assumed by the IP Office for different telephones. In some cases this numbering differs from that used for the same sets on other Avaya telephone systems. As a general rule: Button 1 is the top button on the left-hand column. Buttons numbers then go down the column and then continue at the top of the next column.
4406D+
The following is the button layout for a 4406D+ set. 1 4 2 5 3 6
4412D+/4424D+
The following is the button layout for a 4412D+ or 4424D+ telephone. 1 7 13 19 2 8 14 20 3 9 15 21 4 10 16 22 5 11 17 23 6 12 18 24
4450
The following is the button layout for a 4450. 25 35 45 55 65 26 36 46 56 66 27 37 47 57 67 28 38 48 58 68 29 39 49 59 69 30 40 50 60 70 31 41 51 61 71 32 42 52 62 72 33 43 53 63 73 34 44 54 64 74 75 76 77 78 79 80 81 82 83 84
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Hunt Group Form

This form is used to configure settings for Hunt Groups. See "Hunt Groups" on page 48.
Hunt Group
Name: The name to identify this Hunt Group. It is recommended that only alphanumeric characters with no spaces be used. This field is case sensitive and must be unique. Voicemail uses the name to match a group and its mailbox. Changing a group's name will route its voicemail calls to a new mailbox. Extension: The extension number to be used by the Hunt Group. This can be left blank, however, many useful features will not be available, for example, it will not be possible to transfer a call to the Hunt Group or collect Voicemail messages remotely. Allocated Answer Interval: Default = Blank The number of seconds an extension rings before the call is passed to another extension in the list. This applies to all telephones in this group and the Overflow Groups (if used). If left blank the System Default Allocated Answer Interval will be used. Overflow Time: Default = Blank The Overflow Time is the amount of time (in seconds) a call will ring round the Extension List before being passed to the Overflow Group. If all the members in the extension list are busy, this is the amount of time the caller is held in the group queue before being passed to the Overflow Group. See "Using Queuing" on page 53. Call Waiting On: Default = Off Only supported by group's set to the Ring Type of Group. When on, user's in the group already on a call, receive call waiting indication when a new call rings the group. The user's must also have their own Call Waiting setting set to On. Hunt Type: Default = Group Sets the order in which each extension in a Hunt Group is rung. Group: All telephones in the Extension List ring simultaneously. Linear: Each extension is rung in order, one after the other, starting from the first extension in the list each time. Circular: Each extension is rung in order, one after the other. However, the last extension used is remembered. The next call received rings the next extension in the list. Most Idle: The extension that has been unused for the longest period rings first, then the extension that has been idle second longest rings, etc. Extension List: An ordered list of telephone extensions that form the Hunt Group. These telephones ring when the Group is In Service (See the Fallback tab). Repeated numbers can be used, eg. 201, 202, 201, 203 etc. Each extension will be rung for the number of seconds defined by the Allocated Answer Interval before moving to the next extension in the list, dependent on the Ring Mode chosen. See "Extension List - Select Required Items" on page 160. To alter entries right-click on the list. This facility can also be activated via short codes - see "Enable/Disable Membership" on page 51. Overflow Group List: If a call cannot be answered by the extensions shown in the Extension List, the call can be passed to another Hunt Group called an Overflow Group. The
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Overflow Group acts as a single extension in the Hunt Group. Overflow/Fallback settings relevant to the Hunt Group acting as an Overflow Group will be ignored. Multiple Overflow Groups can be used and a Hunt Group may be added more than once to the Overflow Groups list. To alter entries right-click on the list.
Configuration Forms
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Extension List - Select Required Items

Select the User to be a member of the Hunt Group. CTRL or SHIFT can be used to select multiple entries. Repeated users can be added, eg. 201, 202, 201, 203 etc. Right-click in the Extension List box and select Add from the menu. To change the order of the Extensions, drag and drop the extension to the required position. To delete an entry, right-click on the required User and select Delete. It is also possible to disable a User's membership to a Hunt Group temporarily. Rightclick on the User and select Disable. An asterisk appears to the left of the User's name. To reverse this option right-click on the User and select Enable.
Voicemail
If a Voicemail Server is being used on your system, each Hunt Group can have its own voicemail box. You can use this form to enable this facility (default) and control various hunt group voicemail settings. Voicemail Code: Default = Blank A security code (1-15 digits) used by the Voicemail Server. This is required when users retrieve Voicemail messages for this Hunt Group remotely, ie. from an extension not a member of the Hunt Group or from an external telephone, eg. a cell phone. Confirm Password: The Voicemail Code must be retyped to ensure it has been correctly entered. Voicemail Email: Default = Blank Messages for this Hunt Group can be sent to an email account. Enter the email address, eg. jbloggs@bloggs.com. Select the required Voicemail Email mode below. The Voicemail message is received by the email application as a .wav file and played through the speakers of the PC. Refer to the Voicemail Installation & Administration Manual for full details. This entry is not used by IMS. Voicemail On: Default = On Each Hunt Group can use Voicemail to collect group related messages. Use this option to turn this feature on or off. Voicemail Help: Default = Off When retrieving Voicemail messages users can be given a recorded message helping them to use the Voicemail facility - "For help at any time press 8." This option turns this facility on or off. Voicemail Email mode: Default = Off If a Voicemail Email address has been entered above, select one of the following modes: Off: Voicemail messages or notifications are not sent to the email account automatically. Copy: A copy of the Voicemail message is sent to the email account. Forward: Voicemail messages are sent to the email account and deleted from the Voicemail server. Alert: Notification that a new Voicemail message has been received is sent to the email account
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Fallback
The Fallback Tab allows you to configure what happens to group calls at times when the extensions in the Extension List are not manned, for example, outside of office hours or during a holiday period. See "Using the Fallback Tab" on page 53. Time Profile: Default = Blank This field allows selection of a previously created Time Profile (See "Time Profile Form" on page 178). That time profile then specifies the time period within which the Hunt Group is operational. Outside of these hours the group behaves as if in Night Service mode. Please note: The Time Profile does not change the groups Service Mode setting. Short codes cannot be used to override the time profile action. Out of Service Fallback Group: Default = Blank Select from the list box a Hunt Group previously created. The Out of Service Fallback Group is used to provide cover when the Hunt Group is in Out of Service mode. Night Service Fallback Group: Default = Blank Select from the list box a Hunt Group previously created. The Night Service Fallback group is used to provide cover when the Hunt Group is in Night Service mode. Service Mode: Default = In Service Indicates the service mode that the group is currently providing: Out of Service When selected callers to the group hear busy tone or are passed to voicemail if operational and played the Out of Hours greeting. Alternatively an Out of Service Fallback Group can be set to provide cover. In Service When selected the Hunt Group is enabled. Night Service When selected callers to the group hear busy tone or are passed to voicemail if operational and played the Out of Hours greeting. Alternatively a Night Service Fallback Group can be set to provide cover.
Using Short Codes to Change Group Service Mode Short code features exist to set and clear night service mode and to set and clear out of service mode. Note that the night service short code features cannot override when the time profile puts the group into night service, they are meant for putting a group in or out of night service mode at times outside its time profile. The following default short codes can be used for night service mode. No default short codes exist for out of service mode: *20*N# - Put group N in Night Service mode. *21*N# - Take group N out of Night Service mode.
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Queuing
The Queuing feature allows calls to the Hunt Group to be held in a queue when all extensions in the Extension List are busy. When an extension becomes free a queued call is then presented to that extension. If the system has voicemail operational then queued callers are played queue messages at set intervals. See "Using Queuing" on page 53. : Default = On Queuing On If selected (default) queuing is available for this Hunt Group. Queue Limit: Default = Blank This features sets the number of calls that is held in the queue at any one time. If this number is exceeded the caller will hear busy tone or be passed to Voicemail (if operational). Queue Ring Time: Default = 10 seconds This facility defines the time (in seconds) before the caller is placed in the queue.
Voice Recording
This tab is used to activate the automatic recording of external hunt group calls. The recordings are placed in the hunt group mailbox. This requires Voicemail Pro to be installed and running. Record Inbound: Default = None Select whether inbound calls by group members should be recorded. Options are On, Mandatory and then various percentages of calls made by the group. On: Record the call if possible. Mandatory: If not possible to record, return busy tone to the caller. Record Time Profile: Default = Blank Used to select a time profile during which calls are recorded.
Short Code Form

This form is used to create a System Short Codes. See "Understanding Short Codes" on page 54. Short Code: The dialing digits used to trigger the short code. Maximum length 33 characters. Telephone Number: The number dialed by the short code or parameters for the short code feature. Maximum length 33 characters. Line Group ID: Default = 0 Enter the identity of the Line that this Short Code will use to make a call. Feature: Select the feature used by the Short Code. Locale: Default = Blank This option sets country variations if applicable, eg. Voicemail server prompts. For a list of the locales supported see "System" on page 112.
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Service Form
Use this configuration form to create a Service that will provide remote data access. See "Using a Service" on page 97.
Service
Name: The name of the service, eg. Holmdel, Internet etc. It is recommended that only alphanumeric characters be used. Account Name: The User Name that is used to authenticate the connection. This is provided by the ISP or remote system. Password: Default = Blank Enter the password that is used to authenticate the connection. This is provided by the ISP or remote system. Confirm Password: Reenter the password to ensure it has been entered correctly. Telephone Number: Default = Blank If the connection is to be made via ISDN enter the telephone number to be dialed. This is provided by the ISP or remote system. Firewall Profile: Default = Blank From the list box select the Firewall Profile that is used to allow/disallow protocols through this Service. Encrypted Password: Default = Off When enabled the password is authenticated via CHAP (this must also be supported at the remote end). If disabled, PAP is used as the authentication method. Default Route: Default = Off When enabled this Service is the default route for data packets (unless a specific route has been created under IP Route). A green arrow appears to the left of the Service in the Configuration Tree. Only one Service can be the default route. If disabled, a route must be created under IP Route.
If you have created a WAN or Intranet Service, the following fields are available: Incoming Password: Default = Blank Enter the password that will be used to authenticate the connection from the remote Control Unit. (If this field has appeared because you have created a Service and User of the same name, this is the password you entered in the User's Password field). Confirm Password: Reenter the password to ensure it has been entered correctly.
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Bandwidth
These options give the ability to make ISDN calls between sites only when there is data to be sent or sufficient data to warrant an additional call. The calls are made automatically without the users being aware of when calls begin or end. Using ISDN it is possible to establish a data call and be passing data in less that a second. Minimum No of Channels: Default = Blank (1 channel) Defines the number of channels used to connect for an outgoing connection. The initial channel must be established and stable, before further calls are made. Maximum No of Channels: Default = Blank Defines the maximum number of channels to can be used. If blank then the number is the same as set in the Minimum Channels field. This field should be blank or contain a value greater than the Minimum Channels field. Extra BW Threshold: Default = 50% Defines the utilization threshold at which extra channels are connected. The value entered is a %. The % utilization is calculated over the total number of channels in use at any time, which may be one, two etc. For example, if Minimum Channels set to 1, Maximum Channels set to 2 and Extra Bandwidth set to 50 - once 50% of first channel has been used the second channel are connected. Reduce BW Threshold: Default = 10% Defines the utilization threshold at which additional channels are disconnected. The value entered is a %. Additional calls are only dropped when the % utilization, calculated over the total number of channels in use at the time, falls below the % value set, for a time period defined by the Service-Idle Time. The last call (calls - if Minimum Calls is greater than 1) to the Service is only dropped if the % utilization falls to 0, for a time period defined by the Service-Idle Time. Only used when 2 or more channels are set above. For example, if Minimum Channels set to 1, Maximum Channels set to 2 and Reduce Bandwidth is set to 10 - once the usage of the 2 channels drops to 10% the number of channels used is 1. Callback Telephone Number: Default = Blank The number that is given to the remote service, via BAP, which the remote Control Unit then dials to allow the bandwidth to be increased. Incoming Call routing and RAS Services must be appropriately configured. Idle Period (secs): Default = 10 seconds The time period, in seconds, required to expire after the line has gone idle (ie. no real data has passed during this time period). At this point the call is considered inactive and is completely closed. For example, the 'Idle Period' is set to X seconds. X seconds before the 'Active Idle Period' timeouts the Control Unit checks the packets being transmitted/received, if there is nothing then at the end of the 'Active Idle Period' the session is closed & the line is dropped. If there are some packets being transmitted/received then the line stays up. After the 'Active Idle Period' has timed out the system performs the same check every X seconds, until there are no packets being transferred and the session is closed and the line dropped. Active Idle Period (secs): Default = 180 seconds Sets the time period during which time the line has gone idle (ie. no real data has passed) but there are still active sessions in progress (eg an FTP is in process, but not actually passing data at the moment). Only after this timeout will call be dropped. For example, you are downloading a file from your PC and for some reason the other end has stopped responding, (the remote site may have a problem etc.) the line is idle, not down, no data is being transmitted/ received but the file download session is still active. After the set time period of being in this state the line will drop and the sessions close. You may receive a remote server timeout error on your PC in the Browser/FTP client you were using.
Configuration Forms
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Min Call Time (secs): Default = 60 seconds Sets the minimum time that a call is held up after initial connection. This is useful if you pay a minimum call charge every time a call is made, no matter the actual length of the call. The minimum call time should be set to match that provided by the line provider. Extra BW Mode: Default = Incoming Outgoing Defines the mode of operation used to increases bandwidth to the initial call(s) to the remote Service. Outgoing Only: Bandwidth is added by making outgoing calls. Incoming Only: Bandwidth is added by the remote service calling back on the BACP number (assuming that BACP is successfully negotiated). Outgoing Incoming: Uses both methods but bandwidth is first added using outgoing calls. Incoming Outgoing: Uses both methods but bandwidth is first added using incoming BACP calls. Note: the system will check Minimum Call Time first, then Idle Period then Active Idle Period.
DialIn
Only available for WAN and Intranet services. Enter WAN if the service is being routed via a WAN port on a WAN3 expansion module.
Configuration Forms
Page 166
IP
See "Network Address Translation (NAT)" on page 95. IP Address: Default = Blank (address assigned by ISP) A value should only be entered here if a specific IP Address (and appropriate mask as below) is required. Note that if the address is in a different domain from the Control Units IP address then NAT is automatically enabled. Note: IP412 Control Units include an Enable NAT checkbox on their System LAN1 and LAN2 tabs. IP Mask: Default = Blank (use NAT) Enter the IP Mask associated with the required IP Address if an address is entered. Primary Trans IP Address: Default = Blank This address acts as a primary address for incoming IP traffic. All incoming IP packets without a session are translated to this address. This would normally be set to the local Mail/Web Servers IP Address. On systems using an IP412 Control Unit, primary transfer IP addresses for each LAN can also be set through the System | LAN1 and System | LAN2 tabs. See "LAN1" on page 114. Request DNS: Default = Off By selecting this option DNS information is automatically obtained - typically from your ISP. You should also leave the DNS Server IP Address box in the DNS tab of the System configuration form blank. The PC making the DNS request should point to the Control Unit as the DNS Server, this happens automatically if you are using DHCP. Use winipcfg or ipconfig to check the PC's DNS Server setting. Forward Multicast Messages: Default = On By default this option is on. Multicasting allows WAN bandwidth to be maximized through the reduction of traffic that needs to be passed between sites.
Autoconnect
Auto Connect Interval (mins): Default = Blank This defines how often this Service will automatically be called ("polled"), eg. 60 means call this Service every hour in the absence of any normally generated call (this timer is reset for every call - therefore if the service is in normal use then no additional calls are made). This is ideal for SMTP Mail polling from Internet Service Providers. Auto Connect Time Profile: Default = Blank Allows the selection of any configured Time Profiles (see Time Profile Form configuration form). The selected profile controls the time period during which Automatic Calls are made to this Service, eg. not weekends or during the middle of the night, ie. Working Hours. If the time profile is say 09:00 to 18:00 then a call is placed at 09:00 if there have been no calls to the service that morning.
Configuration Forms
Page 167
Quota
Quotas are associated with outgoing calls, they place a time limit on calls to a particular IP Service. This avoids excessive call charges when perhaps something changes on your network and call frequency increases unintentionally. Quota Time (mins): Default = 240 minutes Defines the number of minutes used in the Quota. When the Quota Time is used up no further data can be passed to this Service. This feature is useful to catch/stop things like an Internet game keeping a call to your ISP open for 3 months. Warning: Setting a value here without selecting Daily/Weekly/Monthly refresh will stop all further calls after this period has expired. Quota: Default = Daily Sets the period of quota operation (None, Daily, Weekly or Monthly). For example, if the Quota Time is 60 and Quota is set to Daily then the maximum allowed total connect time during any one calendar day is 60 minutes. Any time beyond this will cause the system to close the Service and prevent any further calls to this Service. To disable quotas select none AND set a quota time of zero/blank. Note: The ClearQuota feature can be used to create Short Codes to refresh the quota time.
Fallback
These options allow you to set up a fallback for the Service, for example, you may wish to connect to your ISP during working hours and at other times take advantage of varying call charges from an alternative carrier. You could therefore set up one Service to connect during peak times and another to act as fallback during the cheaper period. See "Using a Fallback Service" on page 96. In Fallback: Default = Off This option indicates whether the Service is in Fallback or not. This can be set manually, via a Time Profile or via a Short Code. Time profile: Select the Time Profile you wish to use for this Service. The time profile should be set up for the hours that you wish this service to be operational, out of these hours the Fallback Service is used. Fallback Service: Select the Service that is used when this Service is in fallback.
Configuration Forms
Page 168
PPP
See "Point to Point Protocol (PPP)" on page 95. Chap Challenge Interval (secs): Default = Blank The period between CHAP challenges. Blank or 0 disables repeated challenges. Some software such as Windows 95 DUN does not support repeated CHAP challenges. Header Compression Mode: Default = None selected Enables the negotiation and use of IP Header Compression. Supported modes are IPHC and VJ. IPHC should be used on WAN links. BACP: Default = Off Enables the negotiation and use of BACP/BCP protocols. These are used to control the addition of B channels to increase bandwidth. Incoming traffic does not keep link up: Default = On When enabled, the link is not kept up for incoming traffic only. Multilink: Default = Off Enables the negotiate and use of the Multilink protocol (MPPC) on the link(s) into this Service. Multilink must be enabled if there is more than one channel that is allowed to be Bundled/Multilinked to this RAS Service. Compression Mode: Default = MPPC Enables the negotiate and use of compression. Do not use on VoIP WAN links. Disable: Do not use or attempt to use compression. StacLZS: Attempt to use STAC compression (Mode 3, sequence check mode). MPPC: Attempt to use MPPC compression. Useful for NT Servers. Callback Mode: Default = Disable Disable: Callback is not enabled LCP: (Link Control Protocol) After authentication the incoming call is dropped and an outgoing call to the number configured in the Service is made to re-establish the link. Callback CP: (Microsoft's Callback Control Protocol) After acceptance from both ends the incoming call is dropped and an outgoing call to the number configured in the Service is made to re-establish the link. Extended CBCP: (Extended Callback Control Protocol) Similar to Callback CP except the Microsoft application at the remote end prompts for a telephone number. An outgoing call is then made to that number to reestablish the link. Access Mode: Default = Digital64 Sets the protocol, line speed and connection request type used when making outgoing calls. Incoming calls are automatically handled (see RAS services). Digital64: Protocol set to Sync PPP, rate 64000 bps, call presented to local exchange as a "Data Call". Digital56: As above but rate 56000 bps. Voice56: As above but call is presented to local exchange as a "Voice Call". V120: Protocol set to Async PPP, rate V.120, call presented to local exchange as a "Data Call". This mode runs at up to 64K per channel but has a higher Protocol overhead than pure 64K operation. Used for some bulletin board systems as it allows the destination end to run at a different asynchronous speed to the calling end. V110: Protocol is set to Async PPP, rate V.110. This runs at 9600 bps, call is presented to local exchange as a "Data Call". It is ideal for some bulletin boards. Modem: Allows Asynchronous PPP to run over an auto-adapting Modem to a service provider (requires a Modem2 card in the main unit)
Configuration Forms
MTU: Default = 0 Sets the size limit for the Maximum Transmissible Unit.
Page 169
RAS Form
This form is used to create a RAS service that the system offers Dial In users. A RAS service is needed when configuring modem dial in access, digital (ISDN) dial in access and a WAN link. Some systems may only require one RAS service since the incoming call type can be automatically sensed.
RAS
Name: A textual name for this service, eg. DialIn. If Encrypted Password (see below) is used this name must match the Account Name entered in the Service Form. Extension: Enter an Extension Number if this service is to be accessed internally, eg. via a modem. COM Port: For future use. TA Enable: Default = Off Select to enable or disable - if enabled RAS will pass the call onto a TA port for external handling, eg. HyperTerminal, NT RAS etc. Encrypted Password: Default = Off This option is used to define whether Dial In users are asked to use PAP or CHAP during their initial logon to the RAS Service. If the Encrypted Password box is checked then Dial In users are sent a CHAP challenge, if the box is unchecked PAP is used as the Dial In Authorization method.
Configuration Forms
Page 170
PPP
See "Point to Point Protocol (PPP)" on page 95. CHAP Challenge Interval (secs): Default = Blank The period between successive CHAP challenges. Blank/0 disables repeated challenges. Some software, eg. Windows 95 DUN does not support repeated CHAP challenges. IP Header Compression: Default = Off Enables the negotiation and use of IP Header Compression as per RFC2507, RFC2508 and RFC2509. Multilink: Default = Off Enable/Disable When enabled the system attempts to negotiate the use of the Multilink protocol (MPPC) on the link(s) into this Service. Multilink must be enabled if the more than one channel is allowed to be Bundled/Multilinked to this RAS Service. BACP: Default = Off Enable/Disable - Allows negotiation of the BACP/BCP protocols. These are used to control the addition of additional B channels to simultaneously improve data throughput. Incoming traffic does not keep link up: Default = On When enabled, the link is not kept up for incoming traffic only. Compression Mode: Default = MPPC This option is used to negotiate compression (or not) using CCP. If set to MPPC or StacLZS the system will try to negotiate this mode with the remote Control Unit. If set to Disable CCP is not negotiated. Disable: Do not use or attempt to use compression. StacLZS: Attempt to use and negotiate STAC compression (the standard, Mode 3) MPPC: Attempt to use and negotiate MPPC (Microsoft) compression. Useful for dialing into NT Servers. Callback Mode: Default = Disable Disable: Callback is not enabled LCP: (Link Control Protocol) After authentication the incoming call is dropped and an outgoing call to the number configured in the Service will be made to reestablish the link. Callback CP: (Microsoft's Callback Control Protocol) After acceptance from both ends the incoming call is dropped and an outgoing call to the number configured in the Service is made to reestablish the link. Extended CBCP: (Extended Callback Control Protocol) Similar to Callback CP however the Microsoft application at the remote end will prompt for a telephone number. An outgoing call will then be made to that number to reestablish the link. Data Pkt. Size: Default = 0 This is the number of data bytes contained in a Data Packet
Configuration Forms
Page 171
Incoming Call Route Form

See "Incoming Call Routing" on page 38. If a range of MSN numbers has been issued, this form can be populated using the MSN Configuration tool (see "MSN Configuration" on page 195). Line Group ID: Default = 0 The identity of the Line Group. Only calls received on this Line Group use this route. This entry only applies to Lines with the same Line Group ID. Incoming Number: This is the number presented by the ISDN provider. A blank entry collects all calls that do not match other entries. For PRI, the administrator must add to the Incoming Call Route table one entry for each subscribed digit-string the service provider will send to IP Office, and must add one entry for unassigned numbers. The entries that are intended to match the subscribed digit-strings must specify the digit-strings as the rightmost digits in the Incoming Number field, because, with PRI, IP Office matches from right to left. For example, if the customer subscribes to two DID numbers for Sales and Service, the administrator must add an entry for Sales and an entry for Service: Line Group Incoming Number Destination 1 77 SalesHuntGrp 1 88 ServiceHuntGrp 1 Extn201 1. Note that the Incoming number could be the full dialed number (7325551177 and 7325551188 respectively) and produce the same results. 2. The right-to-left matching gets complicated when the number of incoming digits is greater than the number of digits specified in the Incoming Number field. Consider a PRI circuit that delivers the digits 77 to the customer. The following tables will route the call to the MatchGrp hunt group. Line Group Incoming Number Destination 1 677 NoMatchGrp1 1 77 MatchGrp 1 7 NoMatchGrp2 1 Extn201 1. The first and second entries have the same number of matching digit places and no non-matching places, but the second entry has a shorter Incoming Number, so the second entry is chosen. Line Group Incoming Number Destination 1 677 MatchGrp 1 7 NoMatchGrp2 1 Extn201 The first entry had more matching digit places, 2 versus 1, and no nonmatching digit places. If the PRI circuit delivers the digits 777 to the customer, the following table routes the call to the MatchGrp. Line Group Incoming Number Destination 1 677 NoMatchGrp1 1 7 MatchGrp 1 Extn201 The first entry had a non-matching digit place, so there was no match. The second had one matching digit place and no non-matching digit places.
1.
Configuration Forms
Page 172
Incoming Sub Address: Default = Blank The sub address component of the incoming call request. If this field is left blank it means all calls with the sub addresses field set is routed to the entry specified in the Destination field. Incoming Caller ID: Enter the number to match the caller's incoming telephone number. This can be: full telephone number, eg. 7325551234 area code, eg. 7321 for New Jersey calls. ! for number withheld. ? for number unavailable. blank for all. Note: Calls are matched on the Incoming Number field before they are matched on the Incoming Caller ID, thus if you want to send all callers who withhold their number to Voicemail you may need several entries. Destination: Select the destination for the call from the list box which contains all available extensions, users, groups, RAS services and voicemail. Short Codes can be entered manually. Once the incoming call is matched (to the appropriate Line Group ID, Incoming Number, Incoming Caller ID etc.) the call is passed to that destination. For additional methods for routing calls directly to a specific Voicemail Pro module or short code start point see "Error! Reference source not found." on page Error! Bookmark not defined.. Locale: This option sets country variations. Bearer Capability: The type of call selected from the list of standard bearer capabilities. AnyVoice - all calls designated as being used for Speech services - a Speech or Audio3K1 call will meet these criteria. Speech - normal speech call. Audio3K1 - speech call requesting a guaranteed bandwidth of 3,100 Hz. AnyData - all calls designated as containing data - a Data64K, Data56K, DataV110, DataV120 or Video call will meet this classification. Data64K - data call with 64000 bps throughput capability. Data56K - data call with 56000 bps throughput capability. DataV110 - data call that supports the V.110 sub-rate multiplexing scheme. DataV120 - data call that supports the V.120 sub-rate multiplexing scheme. Video - calls from equipment, which support Video conferencing. Any - any call type is accepted and route (this may be useful for the S0 module)
Notes: To plug a modem into an extension port, configure an Incoming Call Route to that extension and ensure that the "Bearer Capability" is set to the correct option for your modem, if you are not sure simply select 'AnyData'.
Configuration Forms
Page 173
WAN Port Form

This form is used to configure WAN ports. See "Installing a WAN3 Module" on page 29.
WAN Port
Use this form to configure the leased line connected to the WAN port on the Control Unit. Important - this connection is automatically detected by the Control Unit therefore please ensure you are editing the correct form. If a WANPort is not displayed, connect the WAN cable, reboot the Control Unit and receive the configuration. The WANPort configuration form should now be added. Name The physical ID of the Extension port, eg. WAN01. This parameter is not configurable, it is allocated by the system. Speed The operational speed of this port, eg. for a 128K connection enter 128000. This should be set to the actual speed of the leased line as this value is used in the calculation of Bandwidth Utilization. If set incorrectly additional calls may be made to increase Bandwidth erroneously. Mode: Default = SyncPPP Select the protocol required: SyncPPP: For a data link. SyncFrameRelay: For a link supporting Frame Relay. RAS Name If the Mode is SyncPPP, selects the RAS service to associate with the port. If the Mode is SyncFrameRelay, the RAS Name is set through the DCLIs tab. Note: If using Frame Relay; temporarily set the Mode to SyncPPP and in the RAS Name field select the default RAS service DialIn. Then set the Mode back to SynchFrameRelay. This is necessary even though the RAS service actually used for Frame Relay is set through the DCLIs tab.
Configuration Forms
Page 174
Frame Relay
This tab is only available when SyncFrameRelay is selected in the Mode field of the WANPort configuration form. Frame Management Type: This must match the management type expected by the network provider. Selecting AutoLearn option allows the Control Unit to automatically determine the management type based on the first few management frames received. If a fixed option is required the following are supported: Q933 AnnexA 0393, Ausi AnnexD and FRFLMI. Frame Learn Mode: This parameter allows the DLCIs that exist on the given WAN port to be provisioned in a number of different ways. None: No automatic learning of DLCIs. DLCIs must be entered and configured manually. Mgmt: Use LMI to learn what DLCIs are available on this WAN. Network: Listen for DLCIs arriving at the network. This presumes that a network provider will only send DLCIs that are configured for this particular WAN port. NetworkMgmt: Do both management and network listening to perform DLCI learning and creation. Max Frame Length: Maximum frame size that is allowed to traverse the frame relay network.
Configuration Forms
Page 175
Advanced
The following are used for frame relay: Address Length: The address length used by the frame relay network. The network provider will indicate if lengths other than two bytes are to be used. N391: Full Status Polling Counter Polling cycles count used by the CPE and the network provider equipment when bi-directional procedures are in operation. This is a count of the number of link integrity verification polls (T391) that are performed (ie. Status Inquiry messages) prior to a Full Status Inquiry message being issued. N393: Monitored Events Counter Events counter measure used by both the CPE and network provider equipment. This counter is used to count the total number of management events that have occurred in order to measure error thresholds and clearing thresholds. T392: Polling Verification Timer The polling verification timer only applies to the user equipment when bidirectional procedures are in operation. It is the timeout value within which to receive a Status Inquiry message from the network in response to transmitting a Status message. If the timeout lapses an error is recorded (N392 incremented). T391: Link Integrity Verification Polling Timer The link integrity verification polling timer normally applies to the user equipment and to the network equipment when bi-directional procedures are in operation. It is the time between transmissions of Status Inquiry messages. N392: Error Threshold Counter Error counter used by both the CPE and network provider equipment. This value is incremented for every LMI error that occurs on the given WAN interface. The DLCIs attached to the given WAN interface are disabled if the number of LMI errors exceed this value when N393 events have occurred. If the given WAN interface is in an error condition then that error condition is cleared when N392 consecutive clear events occur.
Configuration Forms
Page 176
DLCIs
Only available if SyncFrameRelay is selected in the Mode box of the WANPort configuration form. To add an entry, right-click and select Add. Frame Link Type: Default = PPP Data transfer encapsulation method. Set to the same value at both ends of the PVC. None: PPP: Using PPP offers features such as out of sequence traffic reception, compression and link level connection management. RFC 1490: RFC 1490 encapsulation offers performance and ease of configuration and more inter-working with third party CPE. RFC1490 + FRF12: Alternate encapsulation to PPP for VoIP over Frame Relay. When selected all parameters on the Service | PPP tab being used are overridden. DLCI: (Data Link Connection Identifier) Default = 100 Unique number assigned to a PVC end point that has local significance only. Identifies a particular PVC endpoint within a user's physical access channel in a frame relay. RAS Name: Select the RAS Service you wish to use. Tc: (Committed Rate Measurement Interval [s]) Default = 10 The time interval during which the user can send only Bc-committed amount of data and Be excess amount of data. In general, the duration of Tc is proportional to the "burstiness" of the traffic. Tc is computed (from the subscription parameters of CIR and Bc) as Tc = Bc/CIR. Tc is not a periodic time interval. Instead, it is used only to measure incoming data, during which it acts like a sliding window. Incoming data triggers the Tc interval, which continues until it completes its commuted duration. Cir: (Committed Burst Size) Default = 64000 The maximum amount of data that the network agrees to transfer, under normal conditions, during the given time interval (Tc) Be: (Excess Burst Size) Default = 0 The maximum amount of uncommitted data in excess of Bc that a frame relay network can attempt to deliver during the time interval (Tc). The probability of Be data arriving is lower than the probability of Bc data arriving. The network treats Be data as discard eligible.
Note: 1. Backup over Frame Relay is not supported when the Frame Link Type is set to RFC1490. 2. When multiple DLCIs are configured, the WAN link LED will be switched off in any one of those DLCIs is made inactive, regardless of the state of the other DLCIs. Note also that the WAN link LED is switched on following a reboot even if one of the DLCIs is inactive. Therefore when multiple DLCIs are used the WAN link LED cannot be used to determine the current state of all DLCIs. 3. When the Frame Link Type is set to RFC1490, the WAN link LED is switched on when the WAN cable is attached regardless other whether being connected to a frame relay network. Therefore the WAN link LED cannot be used to determine the state of RFC1490 links.
Configuration Forms
Page 177
Directory Entry Form

This configuration form can be used to create an entry in the Directory. See "Directory" on page 35. Name: Enter the text, without spaces, to be used to identify the number. Number: Enter the number, without spaces, to be matched with the above name.
If this Directory Entry is to be used to identify an incoming call enter the part of the incoming telephone number that is to be used as a match as follows: 1. The number is matched against the right hand side of the Calling Line ID number, therefore specifying a Directory Number of 123456 will successfully match all the following incoming numbers: 1234 5551234 7325551234 etc. 2. Partial matches can be used to allow area codes or company location matches to be made, eg Name = Holmdel Number = 732555???? These area numbers must be padded with question marks to the correct length, ie. Holmdel local numbers are 10 digits long so 4 question marks are required. This entry displays "Holmdel:1234" for a call from 5551234. 3. Brackets can be used around the area code, eg. (732) 5551234, so that if a call is received from both 5551234 and 7325551234 the directory entry is displayed.
Configuration Forms
Page 178
Time Profile Form

Time Profiles can be used to stipulate when a Service, Hunt Group, Least Cost Route or a User's Dial In facility are operational. For example, a time profile can be used to route Hunt Group calls different group outside of office hours, or be used to apply different Lease Cost Routes at varying times to take advantage of cheaper rates. Name: Enter the Name to identify this Time Profile. Time Entry List: Place the cursor within the Time Entry List. Right-click and select Add. Multiple Time Entries can be created so that a Time Profile can be used to stipulate specific hours in the day, eg. 09:00-12:00 and 1:00-5:00.
Outside of a Time Profile, voice calls are re-routed according to the configuration but any currently connected calls at the time the Time Profile changes are not affected. Data calls are cut off when a time profile goes out of service, then the new service is started immediately if specified.
Time Entry
A Time Entry is used to stipulate the specific hours you wish the time profile to be active, eg. 9 - 12, Monday to Friday. Start Time: The time during the day at which this profile becomes active (useable). Use a colon to separate the hours from the minutes. End Time: The time during the day at which the profile becomes inactive (un-useable). Use a colon to separate the hours from the minutes. Days of Week: The days of the week that the above start and end time applies to.
Note: A Time Entry cannot span over two days eg. you cannot have a time profile starting at 6:00 PM and ending 8:00 AM. If this time period is required two Time Entries should be created - one starting at 6:00 PM and ending 11:59 PM and the other starting at 12:00 AM and ending 8:00 AM.
Configuration Forms
Page 179
Firewall Profile Form

You can apply firewall settings to each service that you setup. The system allows you to have a number of firewall profiles, which can be shared between different services. See "Firewall" on page 91. If during initial configuration from the Administration CD an ISP connection was specified, a default firewall profile called 'internet' is created unless the installer selected otherwise. The 'internet' firewall profile has the standard default firewall settings.
Standard
By default, any protocol not listed in the standard firewall list is dropped unless a custom firewall entry is configured for that protocol. Name: Enter the name to identify this profile, eg. "InternetFirewall". Select one the following options for each protocol. Drop: No sessions via this protocol are allowed through the wall In: An incoming session can "punch a hole" in the wall to allow traffic in both directions Out: An outgoing session can "punch a hole" in the wall to allow traffic in both directions In/Out: Both incoming or outgoing sessions can "punch a hole" in the wall to allow traffic in both directions Protocols: TELNET: Remote terminal login. Default = Out. FTP: File Transfer Protocol. Default = Out. SMTP: Simple Mail Transfer Protocol. Default = Out. TIME: Time update protocol. Default = Out. DNS: Domain Name System. Default = Out. GOPHER: Internet menu system. Default = Drop. FINGER: Remote user information protocol. Default = Drop. RSVP: Resource Reservation Protocol. Default = Drop. HTTP: Hypertext Transfer Protocol. Default = Out. POP3: Post Office Protocol. Default = Out. NNTP: Network News Transfer Protocol. Default = Out. SNMP: Simple Network Management Protocol. Default = Drop. IRC: Internet Relay Chat. Default = Out. PPTP: Point to Point Tunneling Protocol. Default = Drop. IGMP: Internet Group Membership Protocol. Default = Drop.
Configuration Forms
Page 180
Custom
The Custom form gives a list of the filters created for this Firewall. To create a custom entry, right-click within the Firewall Entry List and select Add, see "Firewall Entries" on page 180. See "Firewall" on page 91.
Firewall Entries
See "Firewall" on page 91. Notes: For information only - enter text to remind you what this entry is for. When left blank you are prompted. Remote IP Address: The IP address of the system at the far end of the link. Blank allows all IP addresses. Remote IP Mask: The mask to use when checking the Remote IP Address. When left blank then no mask is set, ie. 255.255.255.255 - allows all. Local IP Address: The address of devices local to this network (pre-translated). Blank allows all IP addresses. Local IP Mask: The mask to use when checking the Local IP Address. When left blank then no mask is set, ie. 255.255.255.255 - allows all. IP Protocol: The value entered here corresponds to the IP Protocol which is to be processed by this Firewall profile: 1 for ICMP, 6 for TCP, 17 for UDP or 47 for GRE. This information can be obtained from the "pcol" parameter in a Monitor trace. Match Offset: The offset into the packet (0 = first byte of IP packet) where checking commences for either a specific port number, a range of port numbers, or data. Match Length: The number of bytes to check in the packet, from the Match Offset point, that are checked against the Match Data and Match Mask settings. Match Data: The values the data must equal once masked with the Match Mask. This information can be obtained from "TCP Dst" parameter in a Monitor trace (the firewall uses hex so a port number of 80 is 50 in hex) Match Mask: This is the byte pattern, which is logically ANDed with the data in the packet from the offset point. The result of this process is then compared against the contents of the "Match Data" field. Direction: The direction that data may take if matching this filter. Drop: No packets matching this may pass. In: Allow new sessions into the private network. Out: Allow sessions out to the Internet. Bothway: Do both "In" and "Out".
Configuration Forms
Page 181
IP Route Form
Use this configuration form to specify where packets destined for a specific network are to be sent. These are static routes (RIP I or II and OSPF are not supported). See "Understanding IP Routing via ISDN" on page 93. IP Address: The IP address to match for ongoing routing, eg. 192.168.131.0. Any packets meeting the IP Address and IP Mask settings are routed to the entry configured in the Destination field. When left blank then an IP Address of 255.255.255.255 (all) is used. IP Mask: The Subnet Mask used to mask the IP Address for ongoing route matching, eg. 255.255.255.0. If blank the mask used is 255.255.255.255 (all).
Note: A blank entry in the IP Address and IP Mask fields means route all packets where the destination IP address is not on the local LAN or where a specific IP Route is not available. The Default Route option in the Service Form achieves the same goal. Gateway IP Address: Default = Blank The address of the gateway where packets for the above address are to be sent. If this field is set to 0.0.0.0 or is left blank then all packets are just sent down to the Destination specified, not to a specific IP Address. This is normally only used to forward packets onto another Router on the local LAN. Destination: The name of the Service to send these packets to. Note: Only those Services configured are shown and can be selected. Metric: Default = 1 The number of "hops" this route counts as. ProxyARP: Default = Off This allows the Control Unit to respond on behalf of this IP address when receiving an ARP request.
Configuration Forms
Page 182
Least Cost Route Form

By configuring a Least Cost Route you are able to route calls via an alternative carrier. Time profiles can also be used to allow you take advantage of cheaper rates at specific times. See "Using Least Cost Routes" on page 39. Note: The Least Cost Route forms does not support the use of short codes using the [ ] and ; characters.
LCR
Name: The name to identify the Route. Time Profile: Select the Time Profile to be used with this Least Cost Route.
Main Route
Timeout (secs): Default = 30 seconds Sets how long the system should spend trying to seize a route before switching to the settings in Alternate Route 1. Priority: Default = 5 The minimum priority required by users to use this route. Set through the User form, see "User" on page 141. Allow Bump: Default = Off When a route is being used by a multilink PPP data call, allows other call types to seize the route. This reduces the PPP calls bandwidth but does not end the PPP call. Short Code List: Short Codes specific to this Route only. To add a Short Code, place the cursor within the Short Code List box, right-click and select Add.
Alternate Route 1
Operates similarly to the Main Route tab.
Alternate Route 2
Operates similarly to the Main Route tab.
Configuration Forms
Page 183
License Form
This form is used to display the function, value and status of License keys entered into the system. License keys are unique and are tied to the serial number of the Feature Key plugged into a Feature Key Server PC on the network. The address of the Feature Key Server PC (also known as License Key Server) is set through the LAN1 form, see "LAN1" on page 114. New and altered license keys are not validated against the Server PC's Feature Key until after a Control Unit reboot. Note also that following a Feature Key Server PC reboot, it will only communication with the first Control Unit that contacts it. Refer to the Feature & License Key Manual for further details.
Account Code Form

Account codes can be used in a number of ways. Uses can be restricted from making calls until a recognized account code is entered. An account code can be associated with particular Caller IDs. See "Account Codes" on page 32. Note: Account codes cannot be sent over VPN.
Account Code
Account Code: Enter the account code required. The code can include alphabetic characters for users dialing via Phone Manager. It can also include wildcards; ? matches a single digit and * matches any digits. Caller ID: Enter the number to be matched to incoming or outgoing Caller ID to automatically assign an Account Code.
Voice Recording
This tab is used to activate the automatic recording of external calls to or from a recognized Account Code. The recordings are placed in the IP Office user's mailbox. This requires Voicemail Pro to be installed and running. Record Outbound: Default = None Select whether outbound calls are recorded. Options are On, Mandatory and then various percentages of calls made by the user. On: Record the call if possible. Mandatory: If not possible to record, return busy tone to the caller. Record Inbound: Default = None The same as Record Outbound but applied to call to the user. Record Time Profile: Default = Blank Used to select a time profile during which calls are recorded.
Configuration Forms
Page 184
E911 System
IP Office supports Enhanced 911 (E911) service that allows the recipient of 911 calls to accurately identify the telephone number and physical location of the calling party. Emergency personnel cross-check the incoming Automatic Number Identification (ANI) with the Automatic Line Identification (ALI) or billing information (in other words, the billing address) associated with the telephone number. If the caller is in a multi-floor office or multi-billing campus, emergency operators have little idea of the exact location of the caller since the information presented is often just the main billing address of the company. You can use the E911 zones in combination with E911 adjuncts to provide more specific ALI about the callers location. As a building can be partitioned into different floors or different areas on one floor, the extensions in IP Office can be grouped (zoned) according to their locations. For example you can place all the extensions in the Northeast Corner of the building in one zone and the extensions in the Northwest Corner in another zone. You can then assign some trunks with ALI of the Northeast Corner to the first zone and trunks with ALI of the Northwest Corner to the second zone. When a caller dials 911, the ALI information shows the emergency response team exactly where the caller is located. If your states requires that dialing the access code (i.e. 9) in front of 911 also allow the call to go out, add the following System Short Code: Short Code: 9911 Telephone Number: 911 Line Group ID: 0 Feature: Dial
The following options are only available in regions where E911 is supported (it is available in the United States). The configuration consists of an E911 System entry icon) and ten E911 partitions (shown by icons). The IP Office (shown by the E911 solution requires that Analog Loop Start lines be used for all trunks that are used for Adjuncts (see System) and Zones (see E911 Zone Configuration).
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E911 System Configuration

Clicking on the icon in the configuration tree and then double-clicking on the entry in the right-hand panel displays the E911 System Configuration form. The form contains two tabs.
System Parameters
Enable E911 System: Default = Off (Not Selected) This is the parameter that indicates whether Enhanced 911 service will be used on the system. By default this is off. If your state requires E911 service, check this. When selected, the functionality provided by the other administration items in the E911 System form are used when 911 calls are dialed. Alarm Station: Default = Blank When the E911 Adjunct detects an error condition (such as the disconnection of the trunk cable between the adjunct and the PSTN) the alarm station (which is a connection from the adjunct to a Tip/Ring port) is notified. A station in the system should be configured for a User DSS button (See Button Programming section for more details). When the alarm station is notified, the DSS button is lit. This indicates that there is a problem with the lines or the adjunct device. When this situation occurs, the lines for the adjunct are NOT used and all 911 calls are routed over local lines. That means that they go out a non-adjunct line without the extra information. Once the lines are back in service, the alarm extension is notified and the User LED is extinguished and normal adjunct E911 operation resumes. Adjuncts: If your State requires detailed information about a caller (i.e. office number), an adjunct can be used to provide that information. The adjunct box sits between the IP Office and Central Office and is connected via Loop Start lines to the IP Office and Centralized Automatic Message Accounting (CAMA) trunks to the Central Office. When this is administered, 911 calls that are routed over these lines send out additional information about the caller (Extension ID). This information is used by the adjunct to provide detailed caller location. Right-click the mouse to add or remove entries. Use the standard Window Key to select a continuous group (Shift Key) or Individual Channels (Control Key). There can be five Analog Loop Start trunks (either on the Control Unit or those on the ATM 16 module) administered to an E911 adjunct.
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E911 Zone Configuration

Zones allow stations to be grouped together that have a similar physical location. Lines are then assigned to the partition. This billing address associated with the lines can be used to locate the caller. For E911, what needs to get out is the actual phone that a person is calling from. In the case of IP Office, Hot Desking allows multiple users to use a single phone (at different times See Extension versus User on page 31). For that reason, it is important to understand that it is the default User ID that gets sent out, no matter what user is currently logged in to that extension. This allows the physical extension number to be associated (via an external database) to a specific address (i.e. room number). The Extension form will provide the information about default users for each extension. In an IP403, the following is the default for the extensions on the Control Unit: Extension ID 74 78 67 71 75 79 83 87 91 95 User 201 202 203 204 205 206 207 208 209 210
With the above numbering, when a person was using the phone connected to Extension ID 67, 203 would be sent out regardless of the extension number associated with the user currently logged into that station. A person would be able to dial the phone by using either of the following short codes (these are the defaults). DialPhysicalExtnByNumber (default short code *70*N# where N is the default User ID for the extension). This allows the user to call the default user id no matter who is currently using that station. Using the numbers from the table above, if a user with an extension number 505 was currently logged into physical extension 67, they could always be called by dialing *70*203#. DialPhysicalExtnByID (default short code *71*N# where N is the default extension ID for the extension). This allows the user to call the default user id no matter who is currently using that station. Using the numbers from the table above, if a user with an extension number 505 was currently logged into physical extension 67, they could always be called by dialing *71*67#.
It is expected that the first short code will be used more often due to the fact that the number that gets sent out will be the extension number not the physical ID.
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Double-clicking on the icon expands and collapses the display of E911 zones ( icon to display details of the partitions in the right-hand panel. icons). Click on any icon to edit the zone settings. Alternatively, in the right-hand Double-click on the panel, right-click and select the option required (View, Edit, New or Delete). Name: Default = Default Allows a unique name to be assigned to each zone. Stations: Default = Contains all Extension IDs Lists the extensions ids within the partition. Right-click on the list to add or delete entries. An extension can only be in one zone, so when you add an extension it is automatically removed from it previous assignment. When adding stations, the Selecting E911 Stations form appears listing available stations and the partition to which they are currently assigned. Trunks: Default = Blank List the Analog Loop Start trunks within the partition. Right-click on the list to add or delete entries. When adding trunks, the Selecting E911 Trunks form appears listing all available trunks and the partition to which they are currently assigned. Only reliable Analog Loop Start trunks should be used.
E911 Warning Screen

The following warning screen appears when new extensions (eg. IP Phones) or expansion modules have been added to the system. This message indicates that the zones may not contain all the extensions in the system.
When this appears, hit the OK button. Verify that the new extensions are in a zone (Note that they may belong in the default, or one that you have created).
E911 Configuration Steps

If you are using E911 without an adjunct box, the following needs to be administered: 1. Set up zones that you require. Make sure that you add both lines and extensions. If you are using E911 with an adjunct box: 2. Administer an alarm extension. 3. Program a User button for that alarm extension. 4. Administer Analog Loop Start Lines as Adjunct lines. 5. Set up zones.
Manager Commands
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Manager Commands
Toolbar
Clicking one of the Toolbar buttons is a quick alternative to choosing a command from the menu. Buttons on the toolbar activate and deactivate according to the state of the application. The toolbar itself may be moved with the mouse and left as a floating palette, or docked to any edge of the main window. Button Action Menu Equivalent Locate and open a file Save the file in the active window File / Open File / Save
File Menu
The File menu provides commands for creating new files, open existing files, saving files and exiting this application. Open: Read and open the configuration currently in use on the system. Close: Close the open configuration. Save: Save the open configuration if its contents have changed. Save As: Save the open configuration under a new name and/or folder. Change Working Directory: Change the folder used by the Manager application. Change Password: Change the password for the current Operator. Preferences: To specify the IP address of the Control Unit to be managed. Offline Open File: Open an existing configuration file to edit. Send Config: Send a configuration file to the specified Control Unit. Receive Config: Receive a configuration file from the specified Control Unit. Advanced Erase Config: Erase the configuration on the specified Control Unit. Reboot: Reboot the specified Control Unit. Upgrade: Send new software to the specified Control Unit. Backup/Restore Backup: Backup configuration files. Restore: Restore configuration files. Import/Export Import Directory: Import the Directory entries from a file. Export Directory: Export the Directory to a file. Import Configuration Entities: Import entries from another configuration file. Export Configuration Entities: Export entries for use in another configuration file. Export as Text: Copy the configuration to a text file. Logoff: Log off as the current Operator. Exit: Exit the Manager application.
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Open
The File | Open command reads and opens the current configuration from the Control Unit selected. You are prompted for the System Password (if you are using the default password this does not need to be entered) A copy of the configuration file is also saved in the Manager's Working Directory. The System name is used for the file name if available, otherwise it is named as nabranch.cfg. See "Receiving a Configuration" on page 12.
Close
This command closes the configuration currently open.
Save
The File | Save command saves the amended configuration. If the configuration has been opened "online", the Sending Config To dialog box appears in order to select the Reboot mode required. If you choose to Cancel the file is only saved to disk. If the configuration file has been opened "offline", the file is saved to disk only. See "Sending a Configuration" on page 14.
Save As
The File | Save As command allows you to save a configuration file under an new name, or in a new location. The command displays the Save File As dialog box. You can enter the new file name, including the drive and directory.
Change Working Directory

The Change Working Directory option changes the default folder for the Manager program. Use this dialogue box to change the Working Directory's location. Doubleclick to expand or collapse a folder. The Working Directory is the location on the PC where configuration files (.cfg) are saved when received from the Control Unit and where software files (.bin) are retrieved during an Upgrade. By default this is the folder in which Manager was installed. The path to the Working Directory appears in the Title Bar of the Manager program.
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Change Password
See "Operators" on page11. The File | Change Password command allows the Operator that is currently logged on to change their password. This setting is held on the Manager PC and so does not require a send to the Control Unit or reboot.
Preferences
This command allows you to specify the IP address of the Control Unit you wish to manage. By default, the broadcast address (255.255.255.255) is used and all Control Units found are then shown. Specifying individual addresses (maximum 10) allows quicker selection of the Control Unit required. To create a new entry, from the Preferences menu, select Edit Enter broadcast IP address: The IP address for the Control Unit you wish to manage or a more general broadcast address. If you wish to manage a remote Control Unit then you must enter its IP address here. If it is set as 255.255.255.255 (default) then the Manager will be able to talk to all Control Units on the local LAN. If the PC has two LAN connections then it is necessary to set this for the broadcast address of the LAN, eg. 192.168.42.255 you have connected your Control Unit to. Enter port number to be used for serial communication: Not used. This is a legacy feature for older units that were managed via the serial rather than LAN port. Setting this to 0 the Manager does not use the serial port, leaving it free for use by programs such as Hyper Terminal. Load Last File: If this option is selected, the last configuration file you were working on will automatically open when launching the Manager application.
I Cannot Send/Read an Existing Config?

You need to make sure that the manager's preferences are pointing at the correct IP address, which should be either a broadcast address of 255.255.255.255 or the specific address of a Control Unit. You should also check that you are using the correct password.
Open File
The File | Offline | Open command displays the Open dialog box so you can select a configuration file to edit from those stored on the PC.
Receive Config
This enables you to receive a copy of the current operational configuration from a system. This is saved in the Manager's Working Directory as a file, which can be modified without being connected to the system and then sent back to the Control Unit to become operational when the system is rebooted. By default, the name given is the System Name as set in the System Form. Note: The suggested file name is the same for each download from the Control Unit, make sure you have a backup of the file before downloading over an existing file. Note: Failing to supply the correct password results in an empty file. See "Receiving a Configuration" on page 12.
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Send Config
The SendConfig function instructs Manager to save the amended configuration to the Working Directory and send it to the Flash memory. To activate the new configuration the system must be rebooted to pass the configuration from Flash to the RAM. See "Sending a Configuration" on page 14. Select the type of reboot required as follows: Reboot Mode: Immediately: When selected the reboot occurs immediately regardless of the number of calls on the system. When Free: When this option is selected the Control Unit waits until all calls have cleared before rebooting. Merge Config: When this option is selected the amendments are merged with the configuration currently stored in the RAM. This means that new features can be active without rebooting the system. See "Merging a Configuration" on page 15. None: When selected the configuration is sent to the Flash only. Bar Incoming Calls: When selected this option is checked with the When Free option above the System will bar all new incoming calls until after the reboot Bar Outgoing Calls: When selected this option is checked with the When Free option above the System prevents all new outgoing calls until after the reboot Reboot Time (hh:mm): The system waits until this time before attempting to reboot. This option is only available when When Free is selected under Reboot Mode. The instruction is stored in the Control Unit, not in Manager. Please Enter Password: Enter the System Password, this is required to authorize a reboot. If you entered the password when you received the configuration this box does not appear.
Erase Config
The Erase Config command removes the active configuration from the Control Unit and restores it to the factory default. Select Advanced from the File menu and then Erase Config (factory default). In order to complete this operation you must enter the System Password.
Manager Commands
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Reboot
This command instructs the System to reboot. This sends the configuration currently stored in the Flash memory to the RAM. Select Advanced from the File menu then Reboot and select the type of reboot required as follows: Reboot Mode: Immediately: When selected the reboot occurs immediately regardless of the number of calls on the system. When Free: When this option is selected the Control Unit waits until all calls have cleared before rebooting. Merge Config: When this option is selected the amendments are merged with the configuration currently stored in the RAM. This means that new features can be active without rebooting the system. See "Merging a Configuration" on page 15. Bar Incoming Calls: When selected this option is checked with the When Free option above the System will bar all new incoming calls until after the reboot Bar Outgoing Calls: When selected this option with the When Free option above the System prevents all new outgoing calls until after the reboot Reboot Time (hh:mm): The system waits until this time before attempting to reboot. This option is only available with When Free is selected under Reboot Mode. The instruction is stored in the Control Unit not in the Manager. Please Enter Password: Enter the System Password, this is required to authorize a reboot.
Upgrade
This command starts the Upgrade Wizard. This application is installed with the Manager application from the Administration CD and allows you to follow the progress of upgrading your system. WARNING: Incorrect use of the Upgrade command can halt Control Unit operation. Upgrading should not be performed across WAN or RAS connections. It should only be performed from a Manager PC on the same subnet mask as the IP Office. For full details refer to the IP Office Job Aid 046 Upgrading IP Office Software.
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Backup
The Backup feature creates a copy of all configuration files (.cfg) and software files (.bin) stored in the Manager's Working Directory to a folder of your choice. Use this dialogue box to select the folder where you wish the files to be copied. Double-click to expand or collapse a folder.
Restore
The Restore feature copies all configuration files (.cfg) and software files (.bin) stored in the selected folder to the Working Directory. Use this dialogue box to select the folder the files are to be retrieved from. Double-click to expand or collapse a folder.
Import Directory
This command allows you to import a .cvs or .tab file into the Directory stored in the configuration.
Directory Format
Use this dialogue box to select the format in which the Directory Entries are to be saved or imported. Export To / Import From: The box displays the path selected in the previous dialogue box. This is the location and file name that is used to save or retrieve the directory entries. Format: Select the format in which the directory entries are retrieved or saved Comma Separated: Each field is separated by a comma Tab Separated: Each field is separated by a tab Name/Number or Number/Name: Select the order of the fields Add Entries: Select if the current Directory Entries are to be added to existing entries Replace Entries: Select if the current Directory Entries are to replace existing entries Maximum Directory Name Length: Specify the length of the name field
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Export Directory
This option allows you to export the contents of the Directory stored in the configuration into a .csv or .tab file.
Import Configuration Entities

You may wish to copy entries, eg. Short Codes, services, from another configuration file into the current configuration. To do this you must first export the entries from the other configuration - see "Export Configuration Entities" on page 194. Once you have exported the relevant entries, select Import Configuration Entities from the File | Import | Export menu. From the Open dialog box, select the export file and choose Open. The entries are imported into the current configuration file.
Export Configuration Entities

You may wish to copy entries, eg. Short Codes, Services, to another configuration file to save you time recreating them again. To do this select the Export Configuration Entities option in the File | Import | Export menu. Select the entries you wish to export and enter the path for the new file. This will default to config.exp in the Working Directory. See "Import Configuration Entities" on page 194.
Export as Text
This command creates a text file from the open configuration. The name of the file defaults to the system name but this can be changed.
Logoff
Once an Operator has logged on, this menu option becomes available to allow the current Operator to log off and the Manager application waits for another Operator to log on.
Exit
The File | Exit command exits the Manager application. If you have modified a configuration without saving, you'll be prompted to save before exiting.
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Edit Menu
This menu can be used to copy a Least Cost Route, Line and User configuration form to save time when creating entries with similar properties. Copy Form: To copy a configuration form (Least Cost Route, Line and User only) Paste Form: To paste a configuration form
View Menu
TFTP Log: Open a log of all file transfers - this can be used to follow the process of an upgrade or when receiving or sending a configuration.
Tools Menu
MSN Configuration: Opens a form for MSN configuration.
MSN Configuration
This form can be used to populate the Incoming Call Route table. MSN: The first number in the set of MSN numbers for which you have subscribed. Note: If you require to find an exact match between the MSN numbers and the destination numbers, enter a minus (-) sign before the first MSN number. Destination: Where incoming calls with matching digits should be routed. The drop-down list contains the extensions and groups on the system. Presentation Digits: Set to match the number of digits from the MSN number that the PSTN will actually present to the system. Range: How many MSN numbers were subscribed for. This assumes that all the numbers are in series from the MSN entry above. Add: Adds the appropriate entries to the Incoming Call Route table using the value entered above. Delete: Removes a specific entry.
Window Menu
The Window menu provides commands to control the position and layout of application windows. Tile: Resize and position all windows side-by-side in an non overlapping pattern. Cascade: Resize and position all windows in an overlapping pattern from the topleft hand corner of the application's main window so that the title bar of each is visible. Close All: Close all windows.
Help Menu
The Help menu provides access to the Help system and the About dialog. Contents: A list of the topics available in Help and access to the Index. Using Help: Information on how to use Help. About: Displays information about the version and build of the Manager program, eg. 3.1(14).
Index
Index
Access mode 171 Account Code Voice Recording 186 Account codes 32 Account name 166 Active idle period 167 Address length 177 Administrator 11 Allow bump 185 Allow direct media path 138, 143 Alternate route 1 185 Alternate route 2 185 Authentication method LDAP 120 Auto connect time 169 Auto connect time profile 169 Auto-create extn enabled 119 Backup 198 BACP 171, 173 Bandwidth on demand 99 Bandwidth tab 167 Bar incoming calls Reboot 194, 196 Bar outgoing calls Reboot 194, 196 Bearer capability 174 BOOTP form 113 Broadcast IP address 193 Bump 185 Call Coverage Coverage Points 24 Senders 24 Voicemail Interaction 25 Call forwarding 34 Call waiting 36 Call waiting on/off 148 Callback mode 171, 173 Callback telephone number 167 Caller display 33 Caller display type 141 Can intrude 148 Cannot be intruded 148 CAPI 103 Cascade 200 Change password 193 Change working directory 192 Chap challenge interval 173 CLI 174 Voice Recording 186 Close 192 Close all 200 COM port 172 Companding 118 Compression mode 138, 143, 173 PPP 171 Configuaration entities 199 Configuration tree 112 Copy form 200 Coverage Points 24 Settings 26 Custom tab 183 Data channels 88, 122, 133, 136, 137 Data link connection identifier 179 Data pkt size 173, 176 DCLIs tab 179 DCP module 22 Default configuration 10 Default inside call sequence 118 Default operators 11 Default outside call sequence 118 Default ring back sequence 118 Default route 166 Destination 174, 184 Device number 140 DHCP 91 Number of addresses 116 DHCP mode 116 Dial delay count 118 Dial delay time 118 Dial in on/off 151 Dial in tab User form 151 Dial on picukup 87 Diffserve 119 Direct route signalling enabled 119 Direction 183 Directory 35 Directory entry form 180 DLCI 179 DND tab 146 DNS 92 DNS domain 117 DNS service IP address 117 DNS tab 117 Do not disturb 36 Do not disturb exception list 146 Domain DNS 117 Domain Name System 92 Door relay 47 DT module Install 18 Dynamic host configuartion protocol 91 E911 187 Edit menu 200 Emergency dial 86 Enable faststart 138, 143 Enable NAT 116 Enable RSVP 119, 138, 143 Encrypted password RAS 172 Encrypted Password 166 Equipment classification 141 Erase config 195 Ex directory 148 Exception list 146 Exit 199 Export as text 199 Export configuration entities 199 Export directory 199 Extension 141 Hunt group 161 User 114, 144, 151 Extension form 141 Extn tab 141 VoIP tab 143 Extension id 141 Extension list Hunt group 161 External relay 47 Extn tab 141 Extra bandwidth mode 167 Extra bandwidth threshold 167 Extsion RAS 172 Fallback 54, 98 Fallback service 170 Fallback tab 164 Service form 170 Faststart 138 Fax numbers 41 Fax transport support 138, 143 Features 64 File Change password 193 Close 192 Open 192 Preferences 193 Save 192 Save as 192 Save working directory 192 File menu 191 File name 113 Firewall 93 Firewall filters 94 Firewall profile Dial in 151 LAN1 116 LAN2 116 Service 166 Firewall profile form 182 Custom tab 183 Standard tab 182 Follow me 37 Follow me number 150 Force account code 148 Force login 148 Forward hunt group calls 150 Forward multicast messages 169 Forward on busy 150 Forward on no answer 150 Forward tab User form 150 Forward unconditional 150 Frame learn mode 177 Frame link type 179 Frame management type 177 Frame relay tab 177 Full name 114, 144, 151 Gatekeeper 99 Gatekeeper enabled 119 Gatekeeper tab 119 Gateway IP address 138 IP route 184 Group mode 161 H323 99 Header compression 171, 173 Hold a call 37 Hold music 38 Hold timeout 118 Hot desking 46 Hot phone 87 Hot transfer 42 Hunt group form Fallabck tab 164 Hunt group tab 161 Queuing tab 165 Voicemail tab 163 Hunt groups 49 Huunt mode 161 Icons 112 Id
Index
Extension 141 Idle mode 161 Idle period 167 Import configuaration entities 199 Import directory 198 In fallback 170 Incoming call route form 174 Incoming CLI 174 Incoming number 174 Incoming password 166 Incoming sub address 174 Inside call sequence 148 Default 118 Interconnect class 140 Interconnect number 140 Internal hold music 38 International prefix 122, 133, 136, 137 Internet 89 Intrude 34 IP addess TFTP Server 116 IP address Address range 92 Broadcast IP address 193 DNS service 117 Gateway 138 IP route 184 LAN1 116 LAN2 116 LDAP server 120 Local 183 Number of DHCP addresses 116 Remote 183 Unit 140 VoIP extension 143 WINS server 117 IP Address 113 Primary trans 116 Service 169 Voicemail 117 IP address mask IP route 184 Service 169 IP mask 91 LAN1 116 LAN2 116 Local 183 IP Mask Remote 183 IP protocol 183 IP route form 184 IP tabe 169 IPNC 11 LAN1 tab 116 LAN2 tab 116 LCR tab 185 LDAP 100 LDAP enabled 120 LDAP tab 120 Least cost route form 185 Alternate route 1 185 Alternate route 2 185 LCR tab 185 Main route tab 185 Lightweight Directory Access Protocol 100 Line number of channels 122, 133, 136, 137 Line form Line tab 122, 133, 136, 137 Shortcodes tab 123, 136, 137 VoIP tab 138 Line group id Incoming call route 174 Line 122, 133, 136, 137 Line sub type 122, 133, 136, 137 Load last file 193 Local Incoming call route 174 Local busy tone 118 Local dial tone 118 Local hold music 138, 143 Local IP address 183 Local IP mask 183 local tones 143 Local tones 138 Locale 114 User 114, 144, 151 Log off 199 Login code 148 Login idle period 148 MAC address 113, 143 Main route tab 185 Manager 11 Match 183 Match offset 183 Max frame length 177 Maximum channels 167 Merge config 194, 196 Metric 184 Minimum channels 167 Minumum call time 167 Mode 176 Monitor Password 114 Monitor calls 53 Monitor group 148 Multilink 171, 173 N391 177 N392 177 N393 177 Name Directory entry 180 Operator 113 RAS 172 System 114 Time profile 181 User 114, 144, 151 WAN port 176 NAT 97 National prefix 122, 133, 136, 137 Network Address Translation 97 Network Manager 11 Night service fallback group 164 no answer time 148 No answer time 161 Number Directory entry 180 Number attributes 120 Number of channels 122, 133, 136, 137 Number of DHCP IP addresses 116 Offhook station 148 Open 192 Open file 193 Operator form 113 Operators 11 Default 11 Out of band DTMF 138, 143 Out of service fallback group 164 Outgoing call bar 148 Outgoing channels 122, 133, 136, 137 Outisde call sequence Default 118 Outside call sequence 148 Overflow lits 161 Overflow time 161 Paging speaker 141 Park timeout 118 Password Change password 193 Incoming 166 LDAP 120 Monitor 114 Operator 113 Service 166 System 114 User 114, 144, 151 Voicemail 117 Paste form 200 Personal fax numbers 41 Pickup 35 Point to Point Protocol 97 PPP 97 PPP tab RAS form 173 Service form 171 Preferences 193 Prefix 122, 133, 136, 137 Primary IP translation address Service 169 Primary trans. IP address 116 Priority Least cost route 185 User 114, 144, 151 Proxy ARP 184 Queue a call 42 Queuing limit 165 Queuing on 165 Queuing ring time 165 Queuing tab 165 Quiet handset 141 Quota tab 170 Quota time 170 Quotas 98 RAS form 172 PPP tab 173 RAS tab 172 RAS name DCLI 179 WAN port 176 Reboot 196 Reboot mode 194, 196 Reboot time 194, 196 Receive config 193 Reduce bandwidth threshold 167 Relay 47 Remote IP address 183 Remote IP mask 183 Request DNS 169 Restore 198 Resynch interval 120 Ring back sequence 148 Default 118 Ring mode 161 Ring normal 43 Ring tones 43 Ringback Voicemail 145 When free 41 Rotary mode 161 S0 module 27 Save 192 Save as 192 Search base 120 Search filter 120 Send config 194 Senders 24 Serial number 113, 140 Serial port 193 Name 166 Service form 166
Index
Autoconnect tab 169 Bandwidth tab 167 Fallback tab 170 IP tab 169 PPP tab 171 Quota tab 170 Service tab 166 Service mode 164 Settings Coverage Points 26 Short code form 165 Short codes Least cost route 185 Shortcodes 55, 87 Features 64 Shortcodes tab Line form 123, 136, 137 User form 146 Silence suppression 138, 143 Speed 176 Steal 35 Subnet mask 91 System form 114 DNS tab 117 Gatekeeper tab 119 LAN1 tab 116 LAN2 tab 116 LDAP tab 120 System tab 114 Telephony tab 118 Voicemail tab 117 System tab 114 T391 177 T392 177 TA enabled 172 TEI 122, 133, 136, 137 Telephone number Line 122, 133, 136, 137 Service 166 Source numbers 147 Telephony tab System form 118 User form 148 TFTP log 200 TFTP server IP address 116 Tile 200 Time 10 Time enrty list 181 Time entry 181 Time offset 114 Time profile Auto connect 169 Dial in 151 Fallback service 170 Hunt group fallback 164 Least cost route 185 Time profile form 181 Timebands 98 Transfer 42 Trusted locations 44 Unit form 140 Unit IP address 140 Unit type 140 User Full name 114, 144, 151 User form 144 Dial in tab 151 DND tab 146 Forward tab 150 Shortcodes tab 146 Source numbers tab 147 Telephony tab 148 User tab 114, 144, 151 Voicemail tab 145 User Name LDAP 120 Version 140 View menu 200 Virtual CAPI 103 VJ header compression 171 VJ heder compression 173 Voice over IP 104 Voice pkt size 138, 143 Voice Recording Account Code 186 Voicemail Data channels 88 IP Address 117 Password 117 Voicemail code 145, 163 Voicemail destination 117 Voicemail email 145, 163 Voicemail help 145, 163 Voicemail on 163 Voicemail on/off 145 Voicemail reception 145 Voicemail ringback 145 Voicemail tab 117 Hunt group form 163 User form 145 Voicemail type 117 VoIP 104 Protocols 105 VoIP performance 105 VoIP tab Extension form 143 Line form 138 WAN 29 WAN port form DLCIs tab 179 Frame relay tab 177 WAN port tab 176 WAN3 29 When free 194, 196 Window menu 200 WINS scope 117 WINS server IP address 117 Wrap up time 148
Index
Performance figures and data quoted in this document are typical, and must be specifically confirmed in writing by Avaya before they become applicable to any particular order or contract. The company reserves the right to make alterations or amendments to the detailed specifications at its discretion. The publication of information in this document does not imply freedom from patent or other protective rights of Avaya, or others. Intellectual property related to this product (including trademarks) and registered to Lucent Technologies has been transferred or licensed to Avaya. This confidential document is the property of Avaya and without its prior written consent may not be disclosed to a third party nor copied. Any comments or suggestions regarding this document should be sent to "wgctechpubs@avaya.com". Copyright 2003 Avaya Avaya Sterling Court 15 - 21 Mundells Welwyn Garden City Hertfordshire AL7 1LZ England Tel: +44 (0) 1707 392200 Fax: +44 (0) 1707 376933 Email: contact@avaya.com Web: http://www.avaya.com

IP Office Manager Application

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40DHB0002USAU - Issue 13 (05/08/2003)

PBX Features and Functions .................. 31

Using Manager ..........................................11

Installing and Configuring Ports .............17

Hunt Groups ............................................. 48

Configuration Forms.............................. 110

Routing Features and Functions .............86

Voice over IP ...........................................102

Manager Commands .............................. 188

Manager Application IP Office

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Manager Application IP Office

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Manager Application IP Office

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Default LAN Settings

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Default Telephony Settings

Default Telephony Settings

How the System Receives Time

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Manager Application IP Office

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To Receive and Name a Configuration

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Manager Application IP Office

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Manager Application IP Office

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Manager Application IP Office

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Supported Country and Locale Settings

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Installing and Configuring Ports

Installing and Configuring Ports

Manager Application IP Office

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Installing and Configuring Ports

Installing and Configuring DT Ports

Installing a DT Expansion Module

Manager Application IP Office

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Installing and Configuring Ports DIVERT

Using Speed Dials

Manager Application IP Office

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Installing and Configuring Ports DSS Keys

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Installing and Configuring Ports

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Installing and Configuring Ports

Installing and Configuring DS Ports

Manager Application IP Office

Page 22 40DHB0002USAU - Issue 13 (05/08/2003)

Installing and Configuring Ports

Assigning Functions to DSS Keys