Rental

Guidelines
General Information Choosing the right venue for your event is key to its success. The Event Center has several configurations and areas to meet your specific needs and we recommend taking the time to view/tour our venues to find a venue that fits both your vision and your budget. PUBLIC EVENTS: All booking inquiries must be made 45 days prior to your event. If your request is not received in that time frame we may still be able to accommodate your event, but prefer as much notice as possible. We request you fill out our online request form at www.oaklandvm.com/eventcenter . The more information you are able to provide, the better we will be able to assist you with estimates for your venue and equipment rentals. When possible, we ask that you provide us with alternate dates for your event so that we can do our best to accommodate you. Venue rental contracts, payments and insurance policies must be received 4 weeks prior to your event. Please find further information regarding these policies on the following pages. Contract: In order for Oakland Venue Management to properly construct your contract, we will need you to provide the information requested below: Load in Time: Load-in time should be used for setting up (decorations, equipment, catering, additional prepping and preparing for sound check). Event Time: This will include when guests are expected to arrive, when the event begins and the time it will end. Your event is considered over when all guest have left the designated space. Load-out Time: Load-out time typically equals half of your set up time. This includes the removal of all decorations, equipment and vendors from the venue.

 Proper Contact information for the client signing the Venue Contract: Full Name: Company or Organization: Mailing Address: Phone Number: Alternative Phone Number: Email: Fax Number: Signed contract should be returned along with your insurance policy, security deposit and venue payment no later then 2 weeks prior to your event. Insurance Requirements: 1. INSURANCE. USER and USERS vendors that are performing work or providing services for the Event shall maintain in full force and effect throughout the Event Dates, the following policies of insurance written by insurance companies satisfactory to MANAGER. Failure to comply with the insurance requirements below may result in your event being canceled. It is the USERs responsibility to ensure all of their vendors are in compliancy with these requirements. (a) Workers Compensation Insurance. Workers Compensation Insurance in an amount required by the laws of the state in which the Building is located and Employers Liability Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit for all damages arising from each accident or occupational disease. (b) Commercial General Liability Insurance. Commercial General Liability Insurance written on an occurrence and not a claims-made basis in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit. (c) Automobile Liability Insurance. A policy of comprehensive automobile liability insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit covering all owned, non-owned, leased and hired vehicles used in connection with the Event. (d) Excess Liability Insurance. Excess Liability Insurance (Umbrella form) in the minimum amount of $1,000,000 combined single limit written on an occurrence basis covering both bodily injury and property damage. (e) Liquor Liability Insurance. If alcohol is served or distributed in connection with the Event, USER or its vendors shall provide Liquor Liability and/or host liquor liability coverage with limits of no less than $1,000,000 on a combined single limit basis. (f) Certificates of Insurance; Additional Insured. USER shall promptly deliver certificates of insurance evidencing the coverages required hereunder (together with a copy

of the underlying policy, if requested by MANAGER). USER shall name the following parties as Additional Insureds on each of its insurance policies. USER agrees also to include such Additional Insureds as MANAGER shall require from time to time. (g) Certificate Holder. The Certificate Holder shall be listed as SIC-LAKESIDE DR LLC, 300 LAKESIDE DR, OAKLAND CA, 94612 STE 130 and OAKLAND VENUE MANAGEMENT INC, 527 22ND ST OAKLAND CA, 94612. (h) Miscellaneous. Each policy to provide that it will not be cancelled or materially altered without thirty (30) days advance written notice at the address specified in Paragraph 8(f) above. Venue Payments USAGE FEES AND ADDITIONAL CHARGES. Venue Rental Fee: The Venue fee that will be determined based on your event should be paid no later than 30 business days prior to the Commencement Date and submitted along with your contract. Accepted forms of payment include cashiers check, money order, or other specified form of payment specified by MANAGER. Additional Charges. In addition to the venue fee, you shall pay to manager any and all additional costs incurred as a result of or in connection with the event, including but not limited to, costs for Building Security or Engineering personnel, Building services, including electrical, heating, ventilation, air conditioning, supplemental janitorial staff and parking, and repairs to the Building due to damage caused as a result of the Event (collectively, Additional Charges). Outstanding Fees and Charges: All outstanding fees and charges shall be payable to manager in the form of a cashiers check, money order, or other acceptable form, no later than 30 business days from receipt of invoice or notice from manager. MANAGEMENT COMPANY: Oakland Venue Management 527 22nd St Oakland CA, 94612, Phone: 510.834.3575, Email: Booking@oaklandvm.com