Documente Academic
Documente Profesional
Documente Cultură
November 2011
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Attach IT Proofs
Employee
Step 2: Complete IT proof form and review the details in You and IBM: Online Service Center Step 3: Submit the IT proof form online by clicking on Send button Step 4:Print the IT proof form and enclose hard copy proofs along and drop in nearby drop location.
IT Approver
Step 6: Verify the documents against the details submitted in IT proof form by employee Step 7(a): If the IT proof form details and documents do not match, reject the form and inform the employee the reasons for rejection. Step 7(b): If the IT proof form details and documents match, approve the form and send confirmation to employee by email.
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1. Navigate to About You 2. Navigate to Compensation
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1. Navigate to About You 2. Navigate to Compensation
Previous Employment Tax Details is applicable to all employees who have joined IBM after 1st April 2011. Tab 3: Housing (HRA) Provide details of house rent proofs Tab 4: Income from House Property Provide details of income from house property Tab 5: Income from Other Sources Provide income details from other sources Tab 6: Section 80 Deductions Provide details of Section 80 proofs Tab 7: Section 80 C Contributions Provide details of Section 80 C proofs
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Note: Please make note of the Claim Number for future references.
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3. Enter the number of proof receipts that 3 you will submit along with IT proof form.
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2. Fill up the Previous 2 Employment Details. Note: Refer the Form 16 / Tax Computation sheet you have received from your previous employer.
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Important Note: Please update only income (after section 10 exemptions) in u/s17(1), Professional Tax, Provident Fund and income tax deducted in respective sections.
8 IT Proof Submission (2011-12): Process and Form Overview Training Copyright IBM Corporation 2009
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2. 2 Click Add line to create a new record
in the table. Use this button again, if you need to create additional records.
Important note: Create multiple line records only in case of change in rental amount and location in the financial year or else please update start date and end date with rental amount /month. Do not give End Date as 31/12/9999. Change it to the last date for which you are claiming HRA exemption or 31/12/2012.
9 IT Proof Submission (2011-12): Process and Form Overview Training Copyright IBM Corporation 2009
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Click on the next tab, once you complete the details.
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1. If you select Wholly Let out House 1 Property if applicable.
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Note: Calculate & enter 30% of Final Lettable Value in Ded Repairs u/s 24
Note:Enter property tax amount in Dedothers u/s 24.(if you have paid any).
3. 3 Click on the next tab, once you complete the details.
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Note: Amounts entered in other fields will not be considered. 2. 2 Fill up only Other Income
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3. 3 Click on the next tab, once you complete the details.
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2. 2 Fill up the actual
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Note: Scroll down for more fields
Note: Any Donations given to any Voluntary Social Organizations will not be considered .
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2. 2 Fill up the actual Note : Maximum exemption under section Sec 80C, 80CCC, . 80 CCD put together is 1 lakh.
3 3. After completing Section 80 C Contributions tab, select the Main Information tab. Review button is available in Main Information tab.
14 IT Proof Submission (2011-12): Process and Form Overview Training Copyright IBM Corporation 2009
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3. 3 Click Submit button to submit the IT-claim for ITapprover.
Note : In the Review status, you would not be able to edit any of the TABS. In case you need to edit, press the Previous Step Button and edit.
Copyright IBM Corporation 2009
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Step 4: Submit the Printed Form along with IT proof Documents to IT Approver
Printed IT Proof Form IT Proof Documents Drop Box
IT Approver
Your IT proof submission is APPROVED !!!
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If IT Proof Submission is Rejected, verify the comments on rejected line item and Resubmit along with Correct Proof Documents
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3. Click the task link to open already submitted IT proof form.
Note: If you dont action on the rejection work item within 5 working days from the date of receiving the IT proofs approval status mail ( from WF batch mail id), the work item expires and you would not be able to resubmit the form again.
4. On opening the IT-claim click on Submit button to resubmit the claim and again follow the same instructions as before to take the print of claim by navigating to the worklist. Enclose the print out along with resubmission proof and drop it in nearby drop box.
Copyright IBM Corporation 2009
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New Delhi
Birla Tower : Near Mail room ISID Campus, and The Mira: Near Mail room
Gurgaon
DLF Infinity Tower A: Near mail room DLF Silokhera: Near mail room
Noida
A26 and B-19, H-199: Near mail room
Kolkata
BCS Salt Lake: Near Mail room DLF IT Park B: Near Mail room DLF IT Part C: Near Mail room L&T Chambers: Near Mail room Millennium City Information / STP: Near Mail room DLF SEZ: Near Mail room
Bangalore
EGL -Block A: Near mail room, Ground Floor Bangalore -Block B: Near mail room, Ground Floor -Block C: Near Main Reception area -Block D: Near Mail room -Pine Valley: Near Mail room SA 1, 2,& 3 Blocks: Near mail room, Ground Floor Manyata D1, D2, D3, and K Blocks: Near Mail room Manyata C4: Near Mail room FTP Fortius : Near Mail room FTP Altius: Near mail room Prestige Towers: Near Mail room Inventor Building: Near Mail room Explorer Building Commerce @ Mantri: Near Mail room Esteem Asrani: Near Mail room IBC : Near Mail room
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Hyderabad
Mind Space: Near Mail room Divyasree: Near Mail room Uma Aishwarya: Near Main reception(First floor)
Chennai
DLF Chennai: Near Mail room IBM Towers Chennai: Near Mail room Lords Chennai: Near Mail room
IT Proof Submission: Contact Addresses for Employees Outside India or Employees without IBM Intranet Network Access
For employees who are onsite (USA):
Use the attached soft copy form to provide IT proof details and submit the printed form along with proof documents to: Khushi Patel Payables Coordinator IBM - Global Business Services Dept 1T8/Bldg 061/U104A 3039 Cornwallis Rd, P O Box 12195 Research Triangle Park, NC 27709 Phone: 00-1-919-254-2242 , Fax : 00-1-919-543-4747 Email: khushi@us.ibm.com
For employees who do not have access to IBM intranet network/ LOA/ ML:
For employees who do not have access to IBM intranet network, Managers need to cascade the IT proof submission notification. Instead of using You and IBM Online Service Center portal, employees need to use the attached soft copy form to provide income tax proof details and submit the printed form along with proof documents to any of the below addresses: Option 1: Any of the nearby drop boxes in IBM India locations Option 2: Send by post to the below address Attention: Manager, Income Tax Proof Collection Team (Payroll Team), IBM India Pvt Ltd, Manyata Embassy Business Park, D1 Bldg, 4th Floor, Outer Ring Road, Nagawara, Bangalore -560045. Note: Along with the above mentioned documents, attach Covering Letter (mentioning the number of proof documents attached).
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Phone: 8787 from any IBM location +91 80 25499500 from any external location
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Appendix
India Income Tax Guidelines (2011-12)
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Guidelines
Annual income Upto Rs 1,80,000 Rs 1, 80,001 Rs 5,00,000 Rs 5,00,001 Rs 8,00,000 Rs 8,00,001 & above Tax Nil 10% 20 % 30%
For Female:
Mandatory documents to be submitted: a) Copy of Form 16 (For period in financiial year 2011-12)or Original Final Tax Computation Statement for the current financial year (Attested) by the authorized signatory on company letter head of the previous organization b) Fill in the details in Form 12B and submit the completed form.
Note: Please note that the proofs for investments made under Chapter VIA will have to be submitted again in IBM.
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Guidelines
In accordance with this circular "CBDT vide its Circular No 05/2011 dated 16th August, 2011 clarified the provisions TDS, while allowing the benefit of exemption under Section10(13A) of the Income Tax Act in respect of House Rent Allowance, if annual rent paid by the employee exceeds Rs 1,80,000 per annum, it is mandatory for the employee to report PAN of the landlord to the employer. Please mention the PAN (Permanent Account Number) of the land lord on the 1st page of the copy of the Rental agreement.
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In case the employee informs that the landlord does not have a PAN, a declaration to this effect from the landlord along with the name and address of the landlord should be handed over by the employee to the employer
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Guidelines
The rental agreement should necessarily cover the period for which the exemption is being claimed for. If in the agreement there is Rent and Maintenance mentioned; only RENT will be considered. If the agreement is not in the name of employee, Exemption will not be given. For ONSITE employees, the rent receipts shall be considered only for their period of stay in India. Exemption will be given only for the house rented in the place of work and not for houses in other locations. Mandatory documents to be submitted: a) Copy of the receipt issued by the educational institution. Note Deduction will be given only for tuition fees paid during the financial year and not on development fees, donation & Capitation etc. Exemption can be claimed only for the tution fees incurred for 2 children. Deduction will be given only for expenditure on Full Time Education. Mandatory documents to be submitted: a) Copy of the NSC certificate with the details (Certificate number, Purchase Date, Amount details) must be visible in the copy.
b) Incase of NSC interest, earned on previous NSC investment, the same has to be declared under Other Income (Unspecified).
NSC
Mandatory documents to be submitted: a) Copy of deposit receipt b) Copy of the passbook - front page where details of the depositor are mentioned and page showing current financial year deposits and balance as on that date. c) If balance is not shown then copies of all pages where investment between April 2011 and March 2012 is recorded.
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Guidelines
Mandatory documents to be submitted: a) Copy of certificate from Bank. Fixed deposit in notified tax saving scheme for current Financial year will only be considered. 1. Principal repayment Mandatory documents to be submitted: a) Original provisional certificate from the Financial institution from the Financial institutions (HDFC / LIC Housing Finance/ etc) giving the break up of Principal and Interest repayment in the Financial Year. In case of loan taken jointly, and the entire Principal and interest repayment is claimed by employee, a declaration to this effect has to be submitted. Note If the Stamp duty and Registration fee was incurred towards purchase of House property, it can also be claimed under this limit. Proof for such payment or documentary evidence of the expenditure (eg: Receipt, copy of agreement/deed) is to be produced. Exemption on the Pre EMI interest paid can be claimed after receiving the possession of the house in 5 equal installments over a period of 5 successive financial years by adding the same under Interest section of respective housing property type. 2. Interest on Housing Loan a) b) a) House property is Self occupied -Certificate as mentioned under 'Principal repayment' section. This is for Interest on Self Occupied Housing property. Form 12 C Declaration property is Rented -In addition to the above, duly filled up Form of declaration needs to be submitted (Softcopy attached below) along with computation duly signed by the employee (below attached example of computation). Form 12 C Declaration
Copyright IBM Corporation 2009
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Guidelines
4. Employees can claim both Interest on housing loan for self occupied property and
HRA exemption In order to claim both, employees need to submit a declaration in original in the attached format. Note In case of joint housing loan, a declaration in the attached format need to be submitted otherwise tax benefit will be given only on prorated amount.
Mandatory documents to be submitted: a) Form 12 C Declaration Note: only Other Income (Unspecified) will be considered.
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Mandatory documents to be submitted: a) Copies of all the Premium receipts PAID by the employee (in this Financial Year). Incase any premium is due in January / February/March 2012, then either you can pay the premium before the cutoff date and produce the proof or the deduction can be availed at the time of filing your Income Tax return. This is as per the Income Tax provisions. Electronic premium receipts will be considered only if it clearly displays the insurance company details (with Logo), details of the insured and policy details (policy number etc) b) Declaration need to be given in the attached format in case of premium payment made on behalf of dependents.
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Guidelines Mandatory documents to be submitted: a) Jeevan Suraksha Or any other scheme u/s 80CCC - Copy of the receipt from the Insurance Company. Mandatory documents to be submitted: a) Copy of the stamped deposit receipt or Copy of Passbook duly attested. Mandatory documents to be submitted: a) Copies of all the Premium receipts paid (in this Financial Year).
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PPF ULIP
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Mutual Funds
Mandatory documents to be submitted: a) Copy of the challan/ receipt for Investments. Electronic statement will be considered only if it contains details of the Mutual Fund company, scheme, folio number, employees name. Deduction is available only for ELSS (Tax Saving) schemes of mutual funds.
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Mandatory documents to be submitted: a) INTEREST for the Loan repayment details for the Financial year (ie Original Certificate from the Lending institution for Repayment of Educational loan). Only Interest is allowed for Income Tax Deduction purposes. b) Self declaration form Note This is applicable for the Assessee (employee) Spouse and child. Higher education means - "Full Time studies for any graduate or post graduate course in Engineering (including technology / architecture), medicine, management or for post graduate course in applied sciences or pure sciences including mathematics and statistics."
Copyright IBM Corporation 2009
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Guidelines Mandatory documents to be submitted: a) Any assessee suffering from a permanent physical disability (including blindness) on the production of medical certificate from Government Hospital in the prescribed form, shall be allowed a deduction of Rs.50,000. Where such assessee is a person with severe disability, a deduction of Rs.1,00,000 can be claimed. Mandatory documents to be submitted. a)Copy of Infrastructure bond or the copy of reciept paid towards Infra bond. Mandatory documents to be submitted: a) Copy of the premium receipt paid by the employee, issued by the insurer. b) Self declaration form to claim under Sec 80D as attached below. Mandatory documents to be submitted: a) Deduction regarding maintenance including medical treatment of dependent who is person with disability. The permanent physical disability or mental retardation of the dependent relative has to be certified by a physician, surgeon, oculist or practitioners working in a govt. hospital. b) Self declaration by employees duly certifying amount spent on treatment, training or rehabilitation of the handicapped dependent or the amount paid to LIC/UTI for the policy). Note If the disability is upto 80% then the deduction is 50,000 and if the disability is beyond 80% then the deduction is Rs. 1,00,000.
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80CCF(Infra-bonds) Section 80 D Self declaration Medical Insurance Section 80 DD Self declaration form Medical Insurance
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Important Note : For any investments made in the names of the spouse or child of the employee, the employee must provide a Self Declaration that the investments are being claimed by him/her only and not by any other person.
Note: You can submit one Self Declaration form for all tax components instead of multiple ones. Note: If you are not able to open any of the attachments, you can find the same in a separate attachment All income tax forms
30 IT Proof Submission (2001112): Process and Form Overview Training Copyright IBM Corporation 2009
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