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G / L: Consumption Raw 300 P/L Stock Raw 3000 Balance sheet Bank 3300
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GR / IR
3300 3300
Material Management Integration: (FI) Financial Accounting: Purchasing and FI maintains data on the VENDOR master data (is a creditor account in FI) that contains account.+ procur. info (SD) Sales and Distribution: requirements that arrives to Sales can be passed on to Purchasing. when a P.Req. is created, it can be directly assigned to a Sales Order. Production Planning: and MM are linked through inventory needs. Inv. Mgt is responsible for assuring all components required for production. Plant Maintenance and MM are linked by BOM. Its possible to post a GR with ref to an equipment BOM and to withdraw part for maintenance orders too. Integration in Logistics: the Inv. Mgt system (manages Stock (Q) quantity + ($) value) can be extended by the WMS which manages storage (also Storage Bins)
Cost element
Info record
Material
_ Account affected: .Provision in the GR/IR clearing account are reversed - debited .Reconc. Vendor is credited Account payable .Subledger Vendor is credited . NON Stock raw-consum. raw, Bank
Material Mgt, manages the procurement process until Invoice verif. Is an Internal document
Other Dpt (account) manage the payment and evaluation of invoices. Therefore, Inv. Verif. creates a link between Mat. Mgt and external (FI) or Internal account. (CO)
Purchase Requisition
Purchase order
10
Org. level needed for a PO Plant Purch. Org. Vendor Storage loc not nec. until good
are not received.
Invoice/ Billing
Pay
10 20
20
Item: Material # Delivery date Q, $, Text
MM Doc
FI Doc
FI Doc
Consumable Material: Are materials or services that are procured specifically for an account assignment object. (EX: office supplies; computer systems) Value is recorded in the cost element or asset accounts. When a material is procured directly for consumption, no material master record is necessary. In the case of consumable material with a master record: o Not subject to inventory management (on either quantity or value basis) o Subject to inventory management on a quantity, but not a value basis Account Assign. Objects A Asset C Cost Center P Project P Prod. Order S Sales Order
Goods Receipt
S Standard: material procured externally S Stock transport order: mat. is transf. from 1 plant to another S Subcontracting: vendor manufacture a component C Consignment: Liability only when mat. is withdrawn from
consg. stock, no when the stock is placed in the consg. store
103
101
Movement type: determines the kind of goods movements. What happens to the items, how they are handledkey to differentiate between goods movements (ex: GR, GI or transfer postings). (Inv. Mgt) Determines which stock or consumption accounts are updated (posted) in Financial Accounting. Determines the structure of the screen when entering documents and updating quantity fields.
Storage location Goods receipt area F - Unrestricted 105 Q Quality Insp. X Blocked Stock
Stock type
Documents generated
Posting a Goods Receipt by referencing to a Purchase Order has a 3 advantages: The goods receiving department can check whether the goods delivered are what was actually ordered. Data from PO is copied automatically to the GR transaction. PO history is updated upon GR creation.
MM Doc
MM Doc
FI Doc
CO Doc
When goods receipt to the warehouse is posted: A MM doc. is created: with info such as material delivered and quantity delivered; storage location and associated plant. An FI doc. is created: which record the effects the material movement has on the value of the stock.
Goods movements: A transaction that causes a stock change. Include both external and internal movements. You can distinguish between: Goods receipt (GR): is a goods movement in which the receipt of goods from both an external vendor and from production is posted. A GR leads to an increase of warehouse stock. Goods issue (GI): is a goods movement in which a material withdrawal, goods issue, material consumption, or goods shipment is posted to a customer. A GI leads to a decrease of warehouse stock. Stock trasfer: is removal of materials from particular storage location and placement into another storage location. Stock transfers can take place both within the same plant and between two plants. Transer posting: changes the stock identification or qualification of a material regardless of its a physical movement or not. (EX: release of the stock for quality inspection).
Effects of Goods Receipt: MM - Material document is created (quantity) FI - Accounting document is created (value) CO Cost Accounting document cost analysis purpose Material master is updated (here not in the inv. verif) _ Account affected: .Stock raw (+ Consumption Raw) is debited .Provision in the GR/IR is credited . NON Bank, Reconc. Vendor, Subdledger Vendor PO History for a PO items is updated (when a GR is
entered with reference to this item)
Quality Management (Inspection lot is created) Warehouse Management (Transfer Requir. is created) Output may be generated (GR slip)
Process of GR with Transfer Order GR posting is subject to WMS: checks for each PO item and generates: MM + FI docs for goods movt.: _MM doc.: Header + Item (q, descrip, stor.loc., plant), is identified by material document number and year. _FI doc.: Header + Item (G/L acc. #, $) records the effects of material movements on the accounts. Is identified by CC (of the plant); acc doc. #, fiscal year. Transfer requirement doc Incoming quantity of materials into the goods receiving area An Interim storage area in the receiving warehouse number A transfer order is used to move the items from the receiving area (in a put away process) the destination storage type, the storage section, storage bin are determined