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DISCLAIMER. The information contained in this publication is subject to constant review in the light of changing government requirements and regulations. No subscriber or other reader should act on the basis of any such information without referring to applicable laws and regulations and/or without taking appropriate professional advice. Although every effort has been made to ensure accuracy, the International Air Transport Association shall not be held responsible for loss or damage caused by errors, omissions, misprints or misinterpretation of the contents hereof. Furthermore, the International Air Transport Association expressly disclaims all and any liability to any person, whether a purchaser of this publication or not, in respect of anything done or omitted, and the consequences of anything done or omitted, by any such person in reliance on the contents of this publication. Opinions expressed in advertisements appearing in this publication are the advertiser's opinions and do not necessarily reflect those of IATA. The mention of specific companies or products in advertisement does not imply that they are endorsed or recommended by IATA in preference to others of a similar nature which are not mentioned or advertised. No part of the CASS Technical Specifications Handbook may be reproduced, recast, reformatted or transmitted in any form by any means, electronic or mechanical, including photocopying, recording or any information storage and retrieval system, without the prior written permission from: Managing Director, IATA Distribution and Financial Services International Air Transport Association Route de lAroport 33 P.O. Box 416 1215 Geneva 15 Airport SWITZERLAND
CASS Technical Specifications Handbook Ref. No: 9214-03 ISBN 92-9195-106-4 2003 International Air Transport Association. All rights reserved. Montreal Geneva
TABLE OF CONTENTS
Page Preface ................................................................................................................................................................. v Section 1 FILE SPECIFICATION STANDARDS CASS EXPORT 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 2.1 2.2 2.3 2.4 2.5 2.6 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 3.10 3.11 4.1 4.2 4.3 4.4 4.5 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 Overview ................................................................................................................................................ 1 Data Character Coding Format........................................................................................................... 1 Physical Records ................................................................................................................................... 1 File ......................................................................................................................................................... 1 File Naming Conventions ....................................................................................................................... 1 Date of Dispatch..................................................................................................................................... 2 Record Types......................................................................................................................................... 2 LED Record Description......................................................................................................................... 3 Archiving of Data.................................................................................................................................... 3 Summary CASS Data Elements ......................................................................................................... 4 Overview .............................................................................................................................................. 17 Header Record..................................................................................................................................... 17 Air Waybill Record (AWB).................................................................................................................... 18 CCR/DCR Record ................................................................................................................................ 20 CCO/DCO Record................................................................................................................................ 21 Trailer Record ...................................................................................................................................... 22 Overview .............................................................................................................................................. 23 Header Record..................................................................................................................................... 23 AWB Record ........................................................................................................................................ 24 AWB Record Optional Data Capture 1 ................................................................................................ 25 AWB Record Optional Data Capture 2 ................................................................................................ 25 AWB Record Optional Data Capture 3 ................................................................................................ 26 AWB Record Optional Data Capture 4 ................................................................................................ 26 AWB Record Optional Data Capture 5 ................................................................................................ 27 CCR/DCR Records .............................................................................................................................. 27 CCO/DCO Records.............................................................................................................................. 28 Trailer Record ...................................................................................................................................... 29 Overview .............................................................................................................................................. 31 Air Waybill Transmittal (AWT).............................................................................................................. 32 Air Waybill Distribution and Revision Notice (ADR) ............................................................................. 34 Administrative Form Requisition (AFR)................................................................................................ 37 Debit/Credit Memorandum (DCM) ....................................................................................................... 39 Overview .............................................................................................................................................. 41 Data...................................................................................................................................................... 41 Physical Records ................................................................................................................................. 41 Record Types....................................................................................................................................... 41 File ....................................................................................................................................................... 41 Date of Dispatch................................................................................................................................... 42 Archiving of Data.................................................................................................................................. 42 Detailed Record Description ................................................................................................................ 43 Mandatory Data Elements.................................................................................................................... 43
l
PREFACE
Cargo Accounts Settlement Systems (CASS) have been launched with the wish of Members of IATA that they, their appointed Agents, contracted Recipients of Import consignments and the general public, should benefit from the possibilities that electronic data processing can offer for the rationalisation of the settlement of cargo accounts between carriers and Agents/Associates and Recipients. The system has been designed, and is subject to further development, by carriers in consultation with industry representative organisations. It is foreseen that CASS related data exchange may form an integral part of the overall air cargo data exchange via a local interchange facility for multifunctional purposes (Cargo Community System) in which carriers and air cargo oriented industry partners could participate to their mutual benefit. The contents of this Manual form an attachment to Resolution 851, Cargo Accounts Settlement Systems (CASS Export) and Resolution 853, Cargo Accounts Settlement Systems Charges Collectable at Destination (CASS Import). Amendments to the CASS Technical Specifications Handbook shall be subject to agreement by the Conference, however, should the CASS Policy Group (CPG) recommend action be taken on a particular amendment(s) between Conferences, ISS Management shall publish the proposed amendment(s) in writing to all Members. If no protest is received from any Member within 45 days of the publication of the amendment(s), the amendment(s) will be deemed endorsed and the CASS Technical Specifications Handbook will be amended accordingly. In the event of a protest, the reasons therefore shall be given in writing and the protested amendment will be reconsidered at the next meeting of the CPG with a view to overcoming the reasons for disagreement. In the event of continuing disagreement, the matter shall be referred to the Conference for final action. REFERENCE MARKS The following symbols placed against an item indicate changes from the previous edition. Symbol Meaning c Addition of a new item Change to an item Cancellation of an item
vi
1.2
Alpha/numeric fields are left justified with trailing blanks. Numeric fields are unpacked/zoned decimal, right justified with leading zeros. Amount fields are unsigned-zoned decimal.
1.3 1.4
PHYSICAL RECORDS
Record lengths fixed at 250 characters/bytes.
FILE
The Header Record identifies CASS area, Settlement Office, Billing Period and file number within Billing Period. File Organisation: a Header Record b AWBs CCAs DCMs TTT
random sequence except for AWB records where optional data records will be contiguous to the mandatory data File totals
1.5 1.5.1
1.5.2
Hand-Off Files
The following billing input file naming convention is recommended, however, application will not be mandatory: Airline HOTs Agents/HOTs Where AAA RRRRRRR MM PP CC T = = = = = = Airline Code Agent Head Office Code Cycle Number Period Number Country Code Type AAA-MMPP.CCT RRRRRRR-MMPP.CCT
If the HOT file produced is for the whole cycle, the name will have the last period number indicated.
1.6
DATE OF DISPATCH
The dates of submission and dispatch and, where applicable, return of the Magnetic Tape will be determined between the Settlement Office and the local ISS Management.
1.7 1.7.1
All records submitted will be verified against the same data checks as prescribed for data entry in respect of Full Participants forms, detailed in Section 1.10. 1. A record that does not pass these verification checks will not be processed. That record shall be included in an exception report to be returned to the Billing Participant. 2. Records of transactions that should be billed in a next period, will be set aside for the next period.
1.7.2
CCA Record (Revised Amounts) CCA Record (Original Amounts DCM Records (Revised Amounts) DCM Records (Original Amounts) Trailer Record
1.8
Columns SOM provides the reference to the Data Element description at Sections 2 and 3 of this Handbook.
1.9
ARCHIVING OF DATA
Data for Hand-Off file recreation is retained by the producer of the file; the retention period will be determined between the Settlement Office and the local ISS Management.
1.10
315 503
312 313
Optional Data Elements DE No A9 B1 B3 B5 B6 B7 C1 C2 C3 C4 C5 Name Monetary Amount Indicator Number of Pieces Weight Use Indicator Rate Class Commodity Item Rate/Charge ULD ID Code Routing Information Nature of Goods Shipper Consignee Format aa f(..4) a a m(..7) f(..8) t(3) or t(9) aaa ma t(..15) t(..108) t(..108) Cargo-IMP DE No 504 701 507 707 506 802/115/801 708 300/301/302/303/304/305 300/301/302/303/304/305
Cargo-IMP DE No:
200/201/202
A8 Monetary Amount
A charge or other monetary amount as identified by the monetary amount indicator. Format: f(..12) (When output on File, The number of decimal positions is determined by the currency code. decimal point is omitted.) 52762 Example:
This indicates 527.62 currency units, in case the Currency Code would be GBP (UK Pounds). If the Currency Code would be ITL, then this would be 52,762 currency units. Program Checks: 1. Format Check 2. Range Check Cargo-IMP DE No: 501
A18 Quantity
The number of a particular type of documents accompanying an AWT. Format: fff Program Checks: 1. Format 2. Document Count Check Cargo-IMP DE No: None
10
11
B1 Number of Pieces
Number of pieces per rate entry. Format: f(..4) Examples: 1 indicating one piece 17 indicating 17 pieces Program Check: 1.-Format Check 2.-Range Check Cargo-IMP DE No: 701
B2 Weight
Weight of consignment or a weight used in rating. Identified by the weight indicator code. Format: f(..7) If weight in Kilos (K): One decimal If weight in Pounds (L): No decimal Example: 123 1.-Format Check 2.-Range Check Cargo-IMP DE No: 600 Indicates a weight of 12.3 kilos if weight indicator is K, or 123 pounds if weight indicator is L. Program Check:
B4 Weight Indicator
Unit of measurement used to describe weight. Format: a Codes: K = Kilograms L = Pounds Program Check: 1.-Format Check 2.-File Reference Check Cargo-IMP DE No: 601
12
B5 Rate Class
Code indicating one of the classes of rate specified in Resolution 600a, Attachment B. Format: a Example: C - indicates Specific Commodity Rate. Program Check: 1.-Format Check 2.-File Reference Check Cargo-IMP DE No: 507
B7 Rate/Charge
The applicable rate or charge per weight unit (except rate class X). Format: Example: f(..8) 783 Including decimal point the position of which is determined by the currency code. Indicates a rate of 7.83 currency units per weight unit. Program Check: 1.-Format Check 2.-Range Check Cargo-IMP DE No: 506
13
C2 Routing Information
When used, the IATA Location Identifier shall be inserted as necessary in order of movement, each identifier code is followed by a Carrier Code and when input at least one carrier/location combination is required. Format: aaa ma Location Space Airline Communications Format: a(5) Note: Location and Carrier Codes may become 5 alpha and 2/3 characters respectively. maximum of three routing information data elements can be input. Example: LON SA YMX BA YVR CP A
This indicates routing to London on South African Airways, London to Montreal on British Airways, and Montreal to Vancouver on Canadian Airlines Int'l. Program Check: Cargo-IMP DE No: None 1.-Format Check 2.-File Reference Check
C3 Nature of Goods
A text description of the nature of goods per rate entry. Format: Example: Program Check: Cargo-IMP DE No: 708 t(1..15) Computer Parts Format Check
14
15
16
l
SECTION 2 BILLING PARTICIPANT FILE SPECIFICATIONS CASS EXPORT
2.1 OVERVIEW
This section details the specifications applicable in the production of CASS Export Billing Participant files. They must be adhered to when submitting accountable transactions on tapes, floppy disks or other electronic means. File layouts include: 2.2 2.3 2.4 2.5 2.6 Header Record Air Waybill Record (AWB) CCR/DCR Record CCO/DCO Record Trailer Record
2.2
NR 1 2 3 4 5 6 7 8 9* 10 11 *
HEADER RECORD
Billing Participants DESCRIPTION Record ID CASS Area Code Branch Office Indicator Filler Airline Prefix Date Period Start Date Period End Date of Billing File Number Reserved Space Reserved Space A2 A4b A4b A4b NOTES SOM LOC 1-3 4-5 6 7-16 17-19 20-25 26-31 32-37 38-39 40-230 231-250 ATT 3T 2T 1T 10 T 3N 6N 6N 6N 2N 191 T 20 T YYMMDD YYMMDD YYMMDD CONTENTS ALS ISO COUNTRY CODE A-Z
File Number within the billing period. Used only when a more frequent submission than one file per billing period has been agreed between the Settlement Office and airline concerned.
17
2.3
NR 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 35a 36
AWB RECORD
Billing Participants DESCRIPTION Record ID AWB as Invoice Indicator VAT Indicator Agent Code Airline Prefix AWB Serial Number AWB Modular Number Check Filler Origin AWB Use Indicator Branch Office Indicator Filler Destination Date AWB Execution Weight - Gross Weight Indicator Currency Code Weight Charge - PP Valuation Charge - PP Charges due Carrier - PP Charges due Agent - PP Weight Charge - CC Valuation Charge - CC Other Charges due Carrier - CC Other Charges due Agent - CC Commission Percentage Commission Commission Indicator Discount Date AWB Acceptance Agent's Reference Data Rate of Exchange Tax due Airline (as per AWB, or VAT/GST as per invoice) Tax due Agent (VAT/GST on Commission) Reserved Space Tax due Airline Indicator Discount Indicator 6 5 5 4 4 4 A8 A4b A26 A25 A8 A8 3 A20 A4b B2 B4 A6 A8 A8 A8 A8 A8 A8 A8 A8 A10 A8 2 A20 A1 A2 A7 1 NOTES SOM LOC 1-3 4 5 6-16 17-19 20-27 28 29 30-32 33 34 35 36-38 39-44 45-51 52 53-55 56-67 68-79 80-91 92-103 104-115 116-127 128-139 140-151 152-155 156-167 168 169-180 181-186 187-200 201-211 212-223 224-235 236-249 236 250 ATT 3T 1T 1T 11 N 3N 8N 1T 1T 3T 1T 1T 1T 3T 6N 7N 1T 3T 12 N 12 N 12 N 12 N 12 N 12 N 12 N 12 N 4N 12 N 1T 12 N 6N 14 T 11 N 12 N 12 N 14 T 1T 1T - = negative VAT amount - = Negative Discount N or Blank K= kilo L= Pounds YYMMDD R=Revenue V=Void S= Service A-Z N = NO, Other = YES CONTENTS AWM Y or N Y = Subject to VAT
18
Calculate the Commission amount as follows: Data fields (16+17+20+21) times Commission Percentage applicable to the consignment. (Commission tables) Use the amounts. Do not calculate. The airline is responsible. Calculate tax amounts No Tax to be calculated
19
2.4
NR 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Notes 1 a b c 2 3
CCR/DCR Record
Billing Participants DESCRIPTION Record ID Branch Office Indicator VAT Indicator Airline Prefix AWB Serial Number AWB Number Modular Check Filler Origin Agent Code CCA/DCM Number Currency Code Rate of Exchange Date AWB Execution REVISED CHARGES & WEIGHT PP/CC Indicator Weight Charge PP/CC Indicator Valuation Charge PP/CC Indicator Taxes PP/CC Indicator Charges Due Agent PP/CC Indicator Charges due Carrier VAT on AWB Charges Commission VAT on Commission Discount Discount Indicator Weight Indicator Weight Destination Reserved Space Reason for Adjustment 3 2 B4 B2 A20 1 1 A14 A8 A14 A8 A14 A8 A14 A8 A14 A8 A8 A8 A8 A8 59 60-71 72 73-84 85 86-97 98 99-110 111 112-123 124-135 136-147 148-159 160-171 172 173 174-180 181-183 184-200 201-250 1T 12 N 1T 12 N 1T 12 N 1T 12 N 1T 12 N 12 N 12 N 12 N 12 N 1 1T 7N 3T 17 50T Free text - optional DCR only - = Negative Discount K=Kilo, L= Pounds P/C P/C P/C P/C P/C A20 A1 A12 A6 A25 A4b A2 A7 NOTES SOM 4 5 6-8 9-16 17 18 19-21 22-32 33-38 39-41 42-52 53-58 LOC 1-3 ATT 3T 1T 1T 3N 8N 1T 1T 3T 11 N 6T 3T 11 N 6N (incl. dec. point) YYMMDD N = NO, Other = YES CONTENTS CCR = CCA DCR = DCM A-Z Y = Subject to VAT
If tax amounts (23/25) Zero If tax amounts (23/25) are zero and VAT indicator (3) = Y If tax amounts (23/25) are zero and VAT indicator (3) Y CASS France only: Actual Chargeable Weight CASS Canada
Use the amounts. Do not calculate. The airline is responsible. Calculate tax amounts No tax to be calculated
20
CCO/DCO Record
Billing Participants DESCRIPTION Record ID Branch Office Indicator VAT Indicator Airline Prefix AWB Serial Number AWB Number Modular Check Filler Origin Agent Code CCA/DCM Number Currency Code Rate of Exchange Date AWB Execution ORIGINAL CHARGES & WEIGHT PP/CC Indicator Weight Charge PP/CC Indicator Valuation Charge PP/CC Indicator Taxes PP/CC Indicator Charges Due Agent PP/CC Indicator Charges due Carrier VAT on AWB Charges Commission VAT on Commission Discount Discount Indicator Weight Indicator Weight Destination Reserved Space Reason for Adjustment 3 2 B4 B2 A20 1 1 A14 A8 A14 A8 A14 A8 A14 A8 A14 A8 A8 A8 A8 A8 59 60-71 72 73-84 85 86-97 98 99-110 111 112-123 124-135 136-147 148-159 160-171 172 173 174-180 181-183 184-200 201-250 1T 12 N 1T 12 N 1T 12 N 1T 12 N 1T 12 N 12 N 12 N 12 N 12 T 1 1T 7N 3T 17 50T Free text - optional DCO only - = Negative Discount K=Kilo, L= Pounds P/C P/C P/C P/C P/C A20 A1 A12 A6 A25 A4b A2 A7 NOTES SOM 4 5 6-8 9-16 17 18 19-21 22-32 33-38 39-41 42-52 53-58 LOC 1-3 ATT 3T 1T 1T 3N 8N 1T 1T 3T 11 N 6T 3T 11 N 6N (incl. dec. point) YYMMDD N= NO, Other = YES CONTENTS CCO=CCA DCO = DCM A-Z Y = Subject to VAT
21
TRAILER RECORD
Billing Participants DESCRIPTION Record ID CASS Area Code Airline Prefix Branch Office Indicator Filler Number of AWB Number of CCA Transactions Number of DCMs Total Number of Records Hash Total A18 A2 NOTES SOM LOC 1-3 4-5 6-8 9 10-16 17-23 24-30 31-37 38-44 45-56 ATT 3T 2T 3N 1T 7T 7N 7N 7N 7N 12 N Number of AWB Forms covered by this file Number of CCA Forms covered by this file Number of DCM Forms covered by this file Does not include Header and Trailer record Total of all monetary amount fields included in all records in this file (those that are indicated as SOM data element A8) A-Z CONTENTS TTT ISO Country Code
11 12 *
57-230 231-250
174 20 T
22
3.2
NR 1 2 3 4 5 6 7 8 9 10 11 Notes
Header Record
When Hand Off-File is produced for an Agent/Associate, the following will apply: Airline ID will be three blanks Billing period will always be shown Agent ID will always be shown In case of HOT covering more than one period, the single period field will be filled with blanks and the real timespan be shown at the end (e.g. 01JAN02-31AUG02)
23
AWB RECORD
Hand-Off Files DESCRIPTION Record ID Branch Office Indicator VAT Indicator Airline Prefix AWB Serial Number AWB Number Modular Check Filler Origin Agent Code AWB Use Indicator Late Indicator Filler Destination Date AWB Execution Weight Gross Weight Indicator Currency Code Weight Charge - PP Valuation Charge - PP Charges due Carrier - PP Charges due Agent - PP Weight Charge - CC Valuation Charge - CC Other Charges due Carrier - CC Other Charges due Agent - CC Commission Percentage Commission Filler Tax due Airline Indicator Agents Reference Data Filler Date AWB Acceptance Rate of Exchange Discount Tax due Airline (as per AWB, or VAT/GST as per invoice Tax due Agent (VAT/GST on Commission Reserved Space Day (of data capture) Sequence Number Reporting Indicator NORA Sales Period Discount Indicator 3 3 3 3 2 2 A4b A25 A8 A8 A8 1 A26 A20 A4b B2 B4 A6 A8 A8 A8 A8 A8 A8 A8 A8 A10 A8 A20 A1 1 A2 A7 NOTES SOM 4 5 6-8 9-16 17 18 19-21 22-32 33 34 35-36 37-39 40-45 46-52 53 54-56 57-68 69-80 81-92 93-104 105-116 117-128 129-140 141-152 153-156 157-168 169 169 170-183 184-193 194-199 200-210 211-222 223-230 231-238 239-249 239-240 241-244 245 246-249 250 LOC 1-3 ATT 3T 1T 1T 3N 8N 1T 1T 3T 11 N 1T 1N 2T 3T 6N 7N 1T 3T 12 N 12 N 12 N 12 N 12 N 12 N 12 N 12 N 4N 12 N 1T 1T 14T 10T 6N 11 N 12 N 8N 8N 11 T 2N 4N 1T 4N 1T - = Negative Discount Amount N = NORA YYMMDD - = negative VAT amount K= Kilo L= Pounds YYMMDD R=Rev, V=Void, S= Service 0=current 1=later N = NO, Other = YES CONTENTS AWM A-Z Y = Subject to VAT
Note 1: CASS Germany only. Note 2: See Section 6. Note 3: CASS USA only.
24
3.5
NR 1 2 3 4 5 6 7 8 9 10 10a 10b 10c 10d 10e 10f 10g 10h 11
25
3.6
NR 1 2 3 4 5 6 7 8 9 9a 9b 9c 9d 9e 9f 9g 9h 10
3.7
NR 1 2 3 4
5 6 7 8 9 10 11 12 13 14
AWB Serial Number AWB Number Modular Check Filler Origin Declared Value for Carriage Nature of Goods ULD ID Code Shipper Reserved Space Reserved Space
A7
9-16 17 18
A20 A8 C3 C1 C4
26
A2 A7
N=NO, Other=YES
A20 C4
3.9
NR 1 2 3 4 5 6 7 8 9 10 11 12 13
CCR/DCR RECORDS
Hand-Off Files SOM LOC 1-3 4 5 6-8 9-16 17 18 19-21 22-32 33-38 39-41 42-52 53-58 59 60-71 72 73-84 85 86-97 98 99-110 111 112-123 124-135 136-147 148-159 160-171 172 173 174-180 181-183 184-200 201-250 ATT 3T 1T 1T 3N 8N 1T 1T 3T 11 N 6T 3T 11 N 6N 1T 12 N 1T 12 N 1T 12 N 1T 12 N 1T 12 N 12 N 12 N 12 N 12 N 1T 1T 7N 3T 17 T 50T CONTENTS CCR = CCA DCR = DCM A-Z Y = Subject to VAT
DESCRIPTION NOTES Record ID Branch Office Indicator VAT Indicator Airline Prefix AWB Serial Number AWB Number Modular Check Filler Origin Agent Code CCA/DCM Number Currency Code Rate of Exchange Date AWB Execution REVISED CHARGES & WEIGHT 14 PP/CC Indicator 15 Weight Charge 16 PP/CC Indicator 17 Valuation Charge 18 PP/CC Indicator 19 Taxes 20 PP/CC Indicator 21 Charges Due Agent 22 PP/CC Indicator 23 Charges due Carrier 24 VAT on AWB Charges 25 Commission 26 VAT on Commission 27 Discount 28 Discount Indicator 29 Weight Indicator 30 Weight 31 Destination 32 Reserved Space 33 * Reason for Adjustment 1 * Note 1: CASS Canada
A2 A7
N=NO, Other=YES
A20 A1 A12 A6 A25 A4b A14 A8 A14 A8 A14 A8 A14 A8 A14 A8 A8 A8 A8 A8 B4 B2 A20
27
CCO/DCO RECORDS
Hand-Off Files DESCRIPTION Record ID Branch Office Indicator VAT Indicator Airline Prefix AWB Serial Number AWB Number Modular Check Filler Origin Agent Code CCA/DCM Number Currency Code Rate of Exchange Date AWB Execution ORIGINAL CHARGES & WEIGHT PP/CC Indicator Weight Charges PP/CC Indicator Valuation Charge PP/CC Indicator Taxes PP/CC Indicator Charges Due Agent PP/CC Indicator Charges due Carrier VAT on AWB Charges Commission VAT on Commission Discount Discount Indicator Weight Indicator Weight Destination Reserved Space 1 B4 B2 A20 A14 A8 A14 A8 A14 A8 A14 A8 A14 A8 A8 A8 A8 A8 59 60-71 72 73-84 85 86-97 98 99-110 111 112-123 124-135 136-147 148-159 160-171 172 173 174-180 181-183 184-200 201-250 1T 12 N 1T 12 N 1T 12 N 1T 12 N 1T 12 N 12 N 12 N 12 N 12 T 1T 1T 7N 3T 17 T 50T Free text - optional DCO only - = Negative Discount K=Kilo, L= Pounds P/C P/C P/C P/C P/C A20 A1 A12 A6 A25 A4b A2 A7 NOTES SOM 4 5 6-8 9-16 17 18 19-21 22-32 33-38 39-41 42-52 53-58 LOC 1-3 ATT 3T 1T 1T 3N 8N 1T 1T 3T 11 N 6T 3T 11 N 6N (incl. dec. point) YYMMDD N=NO, Other=YES CONTENTS CCO=CCA DCO = DCM A-Z Y = Subject to VAT
28
3.11
NR 1 2 3 4 5 6
TRAILER RECORD
Hand-Off Files DESCRIPTION Record ID Filler CASS Area Code CASS Area Code Airline Prefix Branch Office Indicator A2 NOTES SOM 4 5-6 7-9 10-12 13 LOC 1-3 ATTR 3T 1T 2T 3N 3N 1T A-Z ISO Country Code CONTENTS TTT
These fields are optional for each CASS to be decided by the Cargo Agency Conference.
29
30
31
4.2
Code
Locatio n
Month 3A
Year 3A 3A
Transmittal No 3C Page 3D 3E
3B
3B
3B
of
32
4.2
33
4.3
Agents Code
Air Waybill stock Record is to be amended as follows: AIRLINE'S AIR WAYBILL FORMS Code Agent Code Prefix From Serial 1=ADD 2=Delete 7 8 9 10
To Serial
Quantity
11
12
DISTRIBUTION: Four top copies to airline which returns one copy to Agent and submits one copy to Settlement office. AIRLINE'S AIR WAYBILL SERIAL NUMBER FOR USE ON NEUTRAL AWB FORMS Code Agent Code Prefix From Serial To Serial Quantity 1=ADD 2=Delete 13 14 15 16 17 18
DISTRIBUTION: Four top copies THROUGH ISS Management to Settlement Office, which returns three copies to Manager, IDS. Manager, IDS returns one copy to Agent and two copies to Airline. Agents Signature Airline Signature Settlement Office Signature Manager, IDS Signature
19
Date
20
Date
21
Date
22
Date
34
4.3
35
36
4.4
37
4.4
38
4.5
3A
4A
4B
4C
4D
Ai r W a yb i l l w e i g h t a n d / o r c h a r g e s h a v e b e e n c o r r e c t e d / a d d e d a s f o l l o w s : 5 GROSS WEIGHT Weight unit 6 CHARGES 5A Revised/Correct Gross Weight 5B Revised/Correct Charges 6B Currency: a b c d e f g h Weight Charges Valuation Charges Tax Total Other Charges Due Agent Total Other Charges Due Carrier Total Discount Net/Net Sales IF YOU HAVE INFORMATION AND DOCUMENTATION WHICH WOULD REVISE OR CANCEL THIS MEMO, PLEASE RETURN IT TO THE CARRIER AT THE ADDRESS BELOW. THE ORIGINAL OF THIS FORM MUST BE SUBMITTED TO THE SETTLEMENT OFFICE BY THE AIRLINE. Restrictions 1 2 3 4 5 Prepaid to Collect (Resolution 612-Shippers Request for Changes of Air Waybill Amounts) Increase of Collect due Agent Loss or Damage Claims Time limitations to overcharge claims within the carriers conditions of contract Carrier reserves the right to recharge the Agent via the Settlement Office or directly if the adjustment is rejected. Further disputes must be resolved with carrier directly. Airline Name Street Address City Address Sincerely Yours 6A prepaid collect prepaid Original/Incorrect Gross Weight 5C Original/Incorrect Charges 6C collect 6D Remarks and reason for issuing DCM
Date
Signature of Carriers Representative NOT TO BE USED AS A CARGO CHARGES CORRECTION ADVICE (CCA)
39
40
5.2
DATA
Character coding format: Tapes: Floppy Disks: EBCDIC. ASCII. (Character 00-127 only)
Alpha/numeric fields are left justified with trailing blanks. Numeric fields are unpacked/zoned decimal, right justified with leading zeros. Amount fields are unsigned-zoned decimal.
5.3
PHYSICAL RECORDS
Magnetic Tapes and disks: record lengths fixed at 250 characters/bytes. (Blocking factor to be agreed locally by the Steering Panel)
5.4 5.4.1
5.4.2
Billing Participants
ALS IBI IBO/IBR TTC Header Record Import Billing Instruction Record Import Adjustment Memo Records Trailer Record, total record count and total records by record type
5.5
FILE
Labels will be agreed between the Settlement Office and the local CASS ISS Management. The Header Record ID identifies CASS- area, Settlement Office, Delivering Company, Billing Period and tape number within Billing Period. File Organisation: Header Record IBIs IBO/IBRs Trailer Record
41
If the HOT file produced is for the whole cycle, the name will have the last period number indicated.
5.6
DATE OF DISPATCH
The dates of dispatch and return of the Hand-Off Tape will be determined according to an agreement between the Settlement Office and the local ISS Management.
5.7
ARCHIVING OF DATA
Data for Hand-Off Tape recreation is retained by the producer of the tape; the retention period will be agreed between the Settlement Office and the local ISS Management.
42
Column SOM provides the reference to the Data Element description at Sections 6 and 7 of this handbook.
5.9
aa or fa or af aaa fff(f)
43
* The check digit is derived by allocating numbers to the letters of the alpha characters in the code (a=10, b=11, z=35). The resultant ?? digit number is divided by 7; the remainder is the check digit. Communications Format: Program Checks: 1. 2. 3. Cargo-IMP DE No. None Format Check Modulus 7 check File reference check
This number represents the Airline Code assigned to Air France. Program Checks:
This represents example codes allocated to airlines or Ground Handling Companies. A single alpha character branch code is allocated to each delivering Company Office. Program Checks: Cargo-IMP DE No: 1. 2. Format File Reference
44
A5 Record ID
A record identifier indicating the transaction type submitted. Format: Example: aaa IBI 1. Format check
Program Checks:
A6 Currency Code
The ISO code of the currency in which amounts are expressed. Format: Example: 1) 2) 3) AWB currency currency of a country where transit charges accrue currency of collection 1. 2. Cargo-IMP DE No.: Format Check File Reference Check 605 aaa USD represents U.S. Dollars
Program Checks:
45
A11 Invoice Relation Indicator An indicator used to identify the receiving party of adjustment records submitted. Format: Example: Note: A) B) C) Program Checks: A A/b/c If an IAM is raised to adjust a billing from a delivering company to a recipient. If an IAM is raised to adjust a billing from the last carrier to the delivering company. If an IAM is raised to adjust both billing scenarios highlighted in A) and B). 1. Format
46
Indicates a weight of 12.3 kilos if weight indicator is K, or 123 pounds if weight indicator is L.
A14 Vacant A15 Vacant A16 Vacant A17 Vacant A18 Vacant A19 Airline Designator
A code indicating a particular airline. The codes are published in the IATA Airline Coding Directory. Format: Example: Program Checks: aa or fa BA 1. 2. Cargo-IMP DE No.: 312 Note: Under certain conditions the same code may be given to two airlines. This is called Controlled Duplication. The code format is expected to be changed into 3-alpha sometime in the future. British Airways Format Check File Reference Check
47
48
6.2
HEADER RECORD
49
6.3
NR 1 2 3 4
5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37
21 22 23 34 37 38 41 49 57 60 63 65 69 75 81 88 89 92 102 114 126 138 150 162 163 175 187 199 201 213 215 227 239
21 22 33 36 37 40 48 56 59 62 64 68 74 80 87 88 91 101 113 125 137 149 161 162 174 186 198 200 212 214 226 238 250
VAT Ind - AWB Charges VAT Ind - Handling / Storage Charges Recipient Code Delivering Company Code Delivering Company Branch Code Airline Code (AWB Prefix) AWB Serial Number House Way Bill reference Airport of Origin Airport of Destination Arrival Carrier Flight Designator Arrival Carrier Flight Number Date of Arrival Date of Delivery Actual Gross Weight Weight Indicator Currency Code of AWB Rate of Exchange CC WT/VAL Charges - AWB Currency CC Charges Due Agent - AWB Currency CC Charges Due Carrier - AWB Currency Net/Net Wt/VAL Charges - Dest Currency CC Fee Amount CC Fee Indicator Handling Charges Storage Charges Advanced Duty & VAT Other Charge 1 Code Other Charge 1 Amount Other Charge 2 Code Other Charge 2 Amount Miscellaneous Charges Amount Tax Due Airline A8 A8 A8 A9 A8 A9 A8 A8 A8 A8 A8 A8 A8 A6 A20 A20 A19 A21 A4 A4 A13 A1 A3 A3 A2 A7
1 A 1 A 11 T 3 T 1 A 3 T 8 NUM 8 T 3 A 3 A 2 T 4 NUM 6 NUM 6 NUM 7 NUM 1 A 3 A 10 T 12 NUM 12 NUM 12 NUM 12 NUM 12 NUM 1 A 12 NUM 12 NUM 12 NUM 2 A 12 NUM 2 A 12 NUM 12 NUM 12 NUM
A- Z
YYMMDD YYMMDD If 20 = K, 1 Decimal If 20 = L, No Decimals K = Kilo, L = Pounds ISO Currency Code If zeros, use system table
RP 1682 RP 1682
50
TRAILER RECORD
Trailer Record FROM 1 4 6 9 10 16 22 28 34 40 52 TO 3 5 8 9 15 21 27 33 39 51 250 DESCRIPTION Record ID CASS Import Area/S O Code Delivering Company Code Delivering Company Branch Code Total Number of IBI Records Total Number of IBO Records Total Number of IBR Records Filler Total Number of Records Hash Total Filler A8 A3 A3 SOM ATTR 3A 2A 3T 1A 6 NUM 6 NUM 6 NUM 6T 6 NUM 12 NUM 199 T Total values as per Hash Total Listing A-Z Number of IBIs CONTENTS TTC ISO Country Code
This record should appear at the end of every file produced. The number of records refers to the records on individual diskettes.
51
52
53
7.2
NR 1 2 3a* 3a* 3a* 3b* 4 5 6 7 8 9 *
7.3
NR 1 2 3a* 3a* 3a* 3b* 3b* 4 5 6 7 8 9 *
54
7.4
NR 1 2 3 4* 1 4 12 20
5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 * **
21 22 23 34 37 38 41 49 57 60 63 65 69 75 81 88 89 92 102 114 126 138 150 162 163 175 187 199 201 213 215 227
21 22 33 36 37 40 48 56 59 62 64 68 74 80 87 88 91 101 113 125 137 149 161 162 174 186 198 200 212 214 226 238 250
VAT Ind - AWB Charges VAT Ind Handling/Storage Charges Recipient Code Delivering Company Code Delivering Company Branch Code Airline Code (AWB Prefix) AWB Serial Number House Way Bill reference Airport of Origin Airport of Destination Arrival Carrier Flight Designator Arrival Carrier Flight Number Date of Arrival Date of Delivery Actual Gross Weight Weight Indicator Currency Code of AWB Rate of Exchange CC WT/VAL Charges - Destination Currency CC Charges Due Agent - Destination Currency CC Charges Due Carrier - Destination Currency Net/Net Wt/VAL Charges - Destination Currency CC Fee Amount CC Fee Charged Handling Charges Storage Charges Advanced Duty & VAT Other Charge 1 Code Other Charge 1 Amount Other Charge 2 Code Other Charge 2 Amount Miscellaneous Charges Amount Tax Due Airline A8 A8 A8 A9 A8 A9 A8 A8 A8 A8 A8 A8 A8 A6 A20 A20 A19 A21 A4 A4 A13 A1 A3 A3 A2 A7
1 1 11 3 1 3 8 8 3 3 2 4 6 6 7 1 3 10 12 12 12 12 12 1 12 12 12 2 12 2 12 12 12
A A T T A T NUM T A A T NUM NUM NUM NUM A A T NUM NUM NUM NUM NUM A NUM NUM NUM A NUM A NUM NUM NUM
A- Z
Y or N
RP 1682 RP 1682
37** 239
Only IBO/IBR records with an indicator of A or C will appear on a Recipient Billing Hand-Off File. The VAT value for the IBO record should be treated as a negative value.
55
7.5
NR 1 2 3 4*
5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 * **
VAT Ind - AWB Charges VAT Ind Handling/Storage Charges Recipient Code Delivering Company Code Delivering Company Branch Code Airline Code (AWB Prefix) AWB Serial Number House Way Bill reference Airport of Origin Airport of Destination Arrival Carrier Flight Designator Arrival Carrier Flight Number Date of Arrival Date of Delivery Actual Gross Weight Weight Indicator Currency Code of AWB Rate of Exchange CC WT/VAL Charges - Destination Currency CC Charges Due Agent - Destination Currency CC Charges Due Carrier - Destination Currency Net/Net Wt/VAL Charges - Destination Currency CC Fee Amount CC Fee Charged Filler Tax Due Airline A8 A8 A8 A8 A8 A8 A6 A20 A20 A19 A21 A4 A4 A13 A1 A3 A3 A2 A7
1 1 11 3 1 3 8 8 3 3 2 4 6 6 7 1 3 10 12 12 12 12 12 1 76 12
A A T T A T NUM T A A T NUM NUM NUM NUM A A T NUM NUM NUM NUM NUM A T NUM
A- Z
Y or N
30** 239
Only IBO/IBR records with an indicator of B or C will appear on a Last Carrier Billing Hand-Off File. The VAT value for the IBO record should be treated as a negative value.
56
7.6
NR 1 2 3a* 3b* 3b* 3c* 3c* 3c* 4 5 6 7 8 9 *
TRAILER RECORD
Trailer Record From 1 4 6 6 8 6 9 10 17 23 29 35 41 47 To 3 5 16 7 16 8 9 16 22 28 34 40 46 250 DESCRIPTION Record ID CASS Import Area/S O Code Recipient Code Last Carrier Code Filler Delivering Company Code Delivering Company Branch Code Filler Total Number of IBI Records Total Number of IBO Records Total Number of IBR Records Filler Total Number of Records Filler A3 A3 A1 A19 SOM ATTR 3A 2A 11 T 2T 9T 3T 1A 7T 6 NUM 6 NUM 6 NUM 6T 6 NUM 204 T A-Z CONTENTS TTT ISO Country Code
Either field 3a, 3b or 3c will be used dependent upon the party receiving the file.
57
58
59
8.2
CASS IMPORT
AIR WAYBILL TRANSMITTAL (AWT)
TO: FROM:
Company name
1 2
Address
Post code
MONTH 5
E P
CODE 3
BRANCH
MONTH 6
E P
I MPORT
FULL PARTICIPANT
Import Billing Instructions (IBI) Import Adjustment Memos (IAM) Total no. of Documents (AWT Limit of 50) 7
BILLING PARTICIPANT
Total no. of Records Submitted
CHECK POINTS
Received at CASS
Signature
10
16
Date
File name
11 12
Data Captured
Signature
17
Date
18 Verified
Signature Date
19 Validation
Signature Date
20 Capture
Signature Date
DISTRIBUTION: Top Copy (BLUE): 2nd Copy (YELLOW): 3rd Copy (ORANGE):
60
8.2
61
8.3
62
8.3
63
64
65
8.4
66