I.

NATURE AND FUNCTIONS OF THE COMMITTEE RATIONALE One of the objectives of the University Student Council (USC) is catering the needs of the students by managing and conducting relevant and innovative projects, events and activities. Such events, to create a huge impact on the student body, require extensive logistical, financial, promotional and strategic effort. Moreover, the USC is now composed of a number of committees delineated to specific areas of specialization or jurisdiction. However, there is still a need to maintain a body which addresses ad hoc concerns of the USC, including but not limited to residual projects not falling in any committee and activities which by their very nature require the special and immediate attention of the USC. Thus, the Special Events Committee (SPEC), hereinafter referred to as the Committee, is proposed to be retained as a Special Standing Committee of the USC whose primary functions are the: (1) handling of projects and activities that require extensive logistical, financial, promotional and marketing effort; and (2) managing of projects and activities that are ad hoc in nature to which does not fall in any jurisdiction of the existing committees of the USC.

VISION

A USC which caters to the needs of its constituents through innovative, enriching and relevant projects and activities.

MISSION

THRUST FOR A.Y. 2012-2013 For Academic Year 2012-2013, the Committee shall be geared towards the goal of realizing and developing the potential of the students through relevant and enriching projects and activities (e.g. University Opportunity Week, University Job Fair, Speak UP program etc.). Through its projects, the USC, through the Committee, aspires to equip the students with the necessary knowledge and skills for their holistic development, and inculcating in them a sense of social consciousness and commitment, including UP pride (e.g. Disaster Volunteer Campaign, First Time Voters Campaign, Gawad Peyups, etc.). These projects are aimed at the ultimate objective of making the students proactive leaders in their chosen fields.

To act as the primary arm of the USC that efficiently and effectively manages projects and activities which require extensive logistical, financial, promotional and marketing efforts or such projects and activities which are ad hoc in nature.

II. STRUCTURE OF THE COMMITTEE STRUCTURAL ORGANIZATION 1. The Committee shall be headed by the Committee Chairperson who shall be assisted by the Committee Secretary, Logistics Head, Marketing Head, Publicity and Promotions Head, and Finance and Administration Head 2. The Committee shall have the following structural organization:
Committee Chairperson

Committee Secretary

Logistics Head

Marketing Head

Publicity and Promotions Head

Finance and Administration Head

FUNCTIONS OF COMMITTEE OFFICERS 1. The Committee Chairperson shall have the following functions: a. Act as Chief Executive Officer of the Committee; b. Supervise and oversee the projects and activities of the Committee; c. Preside over the meetings of the Committee; d. Evaluate and approve projects to be conducted by the Committee; e. Create and execute systems for the efficient and effective calendaring, budgeting, planning and implementation of projects and activities of the Committee; f. Monitor the performance of Committee Officers and Members; g. Establish and maintain good working relationships with the Members of the Committee; and h. Perform such other functions as may be necessary to effectively achieve the vision, mission and mandate of the Committee.

2.

The Committee Secretary shall have the following functions: a. Take charge of all secretarial work, including taking down the minutes of all Committee meetings, and ensure the documentation of such proceedings of the Committee; b. Keep, monitor and record the documents and files of the Committee, including those pertaining to sponsors, organizations and other entities; c. Assist the Chairperson in the monitoring of projects and activities of the Committee; and d. Perform such other functions as may be delegated by the Committee Chairperson.

3. The SPEC Logistics Head shall have the following functions: a. Procure the venue/s of the specified project or activity; b. Formulate and implement program flow of the specified project or activity; c. Acquire and implement other event features, equipment and materials necessary for the specified project or activity; d. In charge of ingress and egress procedures, and ensure the smooth flow of program of the specified project or activity; and e. Perform such other functions as may be delegated by the Committee Chairperson. 4. The SPEC Marketing Head shall have the following functions: a. Generate funds through sponsorship, donations and solicitations from companies, organizations and other entities; b. Head the conceptualization, planning and writing of concept papers and proposal papers; c. Assist in the documentation and execution of memoranda of agreement with partner companies and organizations and addressing their marketing needs; d. Update the marketing database, and keeping and liquidating x-deals in coordination with the USC Ways and Means Committee; e. Turn over all funds generated to the Finance and Administration Head, in coordination with the USC Finance Committee; and f. Perform such other functions as may be delegated by the Committee Chairperson. 5. The SPEC Publicity and Promotions Head shall have the following functions: a. Take charge of all forms of publicity and promotions for the specified project or activity; b. Market promotional sponsors from media outlets, companies and other entities for the specified project or activity; c. Conceptualize, plan and execute promotional materials, including the procurement of necessary tarpaulins, posters and other publicity supplies; d. Assume responsibility for scheduling and supervising workshops that are related to promotional activities; and e. Perform such other functions as may be delegated by the Committee Chairperson.

6. The SPEC Finance and Administration Head shall have the following functions: a. Take charge of the funds of the Committee, including disbursements and expenses to a specified project or activity; b. Conceptualize and execute, in coordination with the Ways and Means Committee, fundraising and revenue-generating activities for the Committee; c. Prepare and produce, in coordination with the Finance Committee, financial statements of the Committee; and d. Perform such other functions as may be delegated by the Committee Chairperson. III. PROJECTS AND ACTIVITIES STAPLE PROJECTS 1. University Job Fair (UJF) Target Market: Graduating and non-graduating students Target Date: February/March, 2nd Semester Target Location: Bahay ng Alumni, seminars scattered to different venues inside campus a. The UJF is envisioned to be the premier job fair of the UP community. It shall not only cover jobs and work opportunities but shall tackle on a wider scope of CAREERS for the UP student, such as but not limited to graduate studies, work with government and non-government organizations, exchange programs and the academe. b. Constitution of the organizers of UJF shall be done at the start of the year to effectively plan and schedule the execution of the project. Performance of past and existing partner organizations shall be done immediately to assess their capability (e.g. UP AdCore, UP JPIA, ESC). Partnership with other prospective organizations shall be opened. c. Essentially, logistics, marketing and promotions shall be distributed to the USC and its partner organizations to achieve maximum participation with the projects target market. d. Close coordination with other career assistance organizations within the university shall be established to avoid conflict of interest. e. Seminars on preparing for the right career (e.g. writing the right resume, power dressing, etc.) shall be continued and expanded. 2. UP Fair As UP Fair would be established as a separate ad hoc body, the Committee can contribute in the early planning and preparation of the event, especially in the fields of marketing and logistics. Close coordination between UP Fair ad hoc and SPEC shall be established to have a smooth flow of events, without prejudicing the autonomy and independence of such ad hoc body.

PROPOSED NEW PROJECTS 1. University Opportunity Week Target Market: UP students Target Date: August, 1st Semester Target Location: AS Lobby, Palma Hall a. The University Opportunity Week (OppsWeek) is a weeklong series of events and activities geared toward increasing awareness on opportunities that abound UP students, such as scholarships, school privileges, student work programs and other relevant opportunities. b. Close coordination with University offices and partnership with student organizations shall be established in preparation of OppsWeek, including the Basic Student Services Committee, USC. c. A Student Handbook of Opportunities and Privileges (SHOP) will be published during OppsWeek which highlights the opportunities and privileges of UP students such as free counseling services, dental and medical services and other student services. 2. Speak UP Target Market: UP students Target Date: Spread through Academic Year Target Location: Economics Auditorium, low-budget auditorium a. Patterned after Ted Talks, this program aims to hone the potential of students in public speaking while sharing their thoughts, sentiments and learning in their own fields of specialization in an auditorium-type setting. b. Partnership with different organizations and college councils will be established to reach maximum coverage of UP students. 3. Gawad Peyups Target Market: UP students and alumni Target Date: March, 2nd Semester Target Location: UP Film Institute, University Theatre a. Gawad Peyups is a USC-sponsored award giving event which celebrates and decorates student achievers in such fields as academics, leadership and service, sports, and competitions. This project is aimed at inculcating UP pride among the student body while acknowledging such student achievers contributions to the university and the country.

4. Martial Law: Never Again @ 40 Target Market: UP students, organizations, alumni, and administration Target Date: September 17-21, 1st Semester Target Location: Venues around UP Diliman a. This campaign is aimed at instilling consciousness among members of society of martial law and the historic role of UP in fighting it (First Quarter Storm, Diliman Commune, etc.) through a series of talks, seminars, educational discussions and other activities that would commemorate the struggle for democracy. b. Partnerships with notable persons, organizations and formations would be established in gathering speakers and other essentials for this campaign. 5. Pamaskong Isko Target Market: Distressed communities Target Date: December, 2nd Semester Target Location: To be identified a. Pamaskong Isko is a socially-relevant project aimed at giving back to the community in light of the Christmas spirit. It is a volunteer program for students to take part on charity programs and activities. b. Close coordination with the Community Rights and Welfare Committee (CRAW) will be established in the planning and preparation of the event, including the identification of the proposed beneficiary of the project. 6. Disaster Volunteer Campaign Target Market: Disaster-hit communities a. The USCs efforts on disaster volunteerism shall be centralized in the Disaster Volunteer Campaign (DVC) program, which shall complement USCs ISKOoperation project. b. DVC shall put forward a volunteer platform for the students to assist in disaster relief and assistance, in coordination with the LCC. c. DVC shall also inform and educate students on disaster preparedness plans and programs, in close coordination with student organizations and government agencies. 7. First Time Voters Campaign Target Market: First-time voter students Target Date: October, 2nd Semester a. First Time Voters Campaign aims to inform and educate first time voters (in the national and local elections) about the procedures and concerns on registration and the elections. b. Close coordination with government agencies such as the Commission on Elections (COMELEC) and the National Youth Commission (NYC) and non-government organizations shall be established.

8. The Master Plan Target Market: UP graduate students Target Date: January, 2nd Semester Target Venue: Open lobbies a. True to its calling that UP is a research university, the Master Plan is a fair for graduate students and research personnel of the University to showcase their researches and other scientific work. It aims to increase awareness, especially to undergraduates, the importance and value of research. It also aims to provide information to graduating students information for further studies in the University. b. Partnerships with the Office of the Vice-Chancellor for Research and Development, colleges and units with graduate programs, and other research institutions shall be established. 9. Social Entrepreneurial Summit Target Market: Members of the UP Community Target Date: Contingent Target Venue: Contingent a. Social Entrepreneurial Summit (SES) is a campaign to increase understanding of the value of social enterprises as a venue for students to venture into. b. Close coordination and partnership will be established with the Gawad Kalinga Center for Social Innovation (GK CSI) in developing and managing projects and activities for this Summit, such as CSI nights, social entrepreneurial trainings, talks by social entrepreneurs (Tony Meloto, etc.), and field trips to Gawad Kalinga's Enchanted Farm. c. Partnerships with the Business Administration Council (BAC), UP GK, and other organizations shall be established.