Assignment in MS Word

1. Click on the icon "team" on the desk top and open it. 2. Save as team new ( Over write the file if already existing ) Improve upon the contents of the file team as follows:

Cooperation And Conflict

Co-operation means working together or, as defined by one dictionary `working together to share the profits. Perhaps this is the essence of teamwork that people put the teams objectives before their own and share both the financial and psychological rewards of their efforts. Co-operation implies that individuals are committed and willing to be involved in the work they do, and that they are ready to share their skills and information with the rest of the team, knowing that the others will reciprocate. People trust each other and encourage others to use their ideas. Everyone in the team is open about their strengths and weaknesses, knowing that they are accepted. This in itself places a great responsibility on the team to foster and maintain the spirit of cooperation and one finds that the members of the team remind and help individuals who may be falling behind with some task. Co-operation implies ability to consider their interests equally with their own and are willing for people to undertake assignments that contribute to the groups objectives. People are less suspicious of individuals motives in carrying out important assignments. Without trust and openness co-operation cannot occur. It is essential that people are able to talk frankely and without fear of looking foolish. The group leader and members need to work hard at achieving co-operation, for without it there is no real teamwork. When there is a co-operative atmosphere members are more ready to be involved and committed, and information is shared rather than hidden. Individuals listen to the ideas of others and builk on them. People find ways of being more helpful to each other and the team. Cooperation encourages high morale- individuals accept each others strengths and weaknesses and contribute from their pool of knowledge and skills. All abilities, knowledge and experience are fully utilised by the team and

individuals have no inhibitions about using other peoples abilities to help with their problems. 4. Click on file>>save as to save this file as team_new ( Over write the file if already existing ) You are required to do the following tasks listed below. As hints you are provided with a tutorial which has eight sections 1-8 .Please refer to the appropriate section for doing the task.

5.

Add the following para in file team_new

Where true cooperation is alive, a degree of conflict is also seen as a necessary and useful part of organisational life. The effective team works through issues of conflict and uses the result to help achieve objectives. Conflict is so often seen as the opposite of cooperation. It is true that if a group of people are in constant disagreement they will find achievement difficult, but a certain amount of conflict also prevents a team becoming complacent and lazy and often is the source of new ideas. Traditionally, conflict has been seen as something caused by trouble makers or `prima donnas and something which by definition can be avoided or stifled. A more enlightened approach to conflict suggests that it is inevitable and an integral part of the process of change. If this is true, the management of conflict should be aid to cooperation, not an obstacle. However, there are two sides to conflict. One is destructive and unhealthy, the other constructive and healthy. Destructive conflict, which defeats cooperation, can occur when individuals carefully built images are threatened, when personalities intrude, when conflict is expected and the expectation becomes selffulfilling or when two parties are arguing about different things without realizing it. Constructive, healthy conflict has a problem solving base. Those involved in solving the problems are willing to sublimate personality differences, to listen to others views, to be open and candid to each other, to be supportive and helpful. With such behavior, not only is each problem solved with total commitment, but subsequent team interaction becomes more effective, and cooperation improves.

6. Improve upon the document by doing the following:

A. Use spell checker option to correct spellings. B. Practice command find and replace Eg. Find the word prima donna in your document and replace it by PRIMA DONNA. You may practice with find and replacing characters

words, sentences etc. C. Divide the whole text you entered into paragraphs and give appropriate sub headings as shown below: D. Improve the presentation of the document by using different fonts/ styles emphasizing on important points. E. Insert a picture from clip art as follows

F.

Prepare bulleted list of the words in italics within the para Eg. ? ?

Working together Team work

G.

Insert a table as follows Funds allotted to the team members

Name of the team member Member 1 Member 2 Member 3 Member 4

Funds allotted 10000.00 12000.00 15000.00 13000.00

Job allotted Planning Resource Management Project documentation Correspondence with outside agencies

Sort the team members by the funds allotted to them to get output as shown below

Name of the team member Member 1 Member 2 Member 4

Funds allotted 10000.00 12000.00 13000.00

Job allotted Planning Resource Management Correspondence with outside agencies Project documentation

Member 3

15000.00

Find the total funds allocated for the year 2000.

? ? ? ? ? ?

Delete the row of Member 2 Undo the above operation Delete the column Job allotted Undo the above operation Modify the cell dimensions of the first column

Modify the table format from the existing one ( A sample style using a different table format is shown below. You are required to try out other formats) Name of the team member Member 1 Member 2 Funds allotted 10000.00 12000.00 Job allotted Planning Resource Management

Bring back the format to normal table by undoing the last step

Split the cell of funds allocated into year wise allocation Funds allocation

Name of the team member Member 1 Member 2 Member 3 Member 4

Funds allotted 1999 2000

10000.00 12000.00 13000.00 15000.00 12000.00 15000.00 15000.00 15000.00

Job allotted Planning Resource Management Project documentation Correspondence with outside agencies

H . Make other suitable modifications on the document such as ? ? ? ? Adding suitable header and footer Adding line spacing Changing margins Adding page numbers , date and time

I . Add first page as index page and insert book marks for cross referring to tasks and bottle neck sections J . Through mail merge prepare an invitation letter to be sent team members regarding a seminar on Team Spirit