CDI Operating Manual Section 5.

0 CDI-Marine Inspection Department

5.0 CDI-Marine Inspection Department (CDI-mid) CDI-mid is governed by the Statute of the Stichting Chemical Distribution Institute and is compliant with the Quality Management System in place. The function of CDI-mid is to respond to ship operators and charterers requests for a ship inspection and to appoint the inspector by means of a mechanical rotation system (MRS), which is an agreed reasonable system for all parties involved. CDI-mid has no responsibilities in connection with Inspector Accreditation and no reporting line to the Accreditation Committee. 5.1 Inspection Fees Inspection fees are not fixed or suggested by CDI-mid. In compliance with EU Competition Law and US Anti-Trust Law, fees are to be agreed between the requesting party and the individual inspector. Under the procedures of Accreditation, ship inspectors are not permitted to collude on inspection fees. 5.2 Inspection Zones Inspectors operate regionally within the following geographical zones: 1. 2. 3. Europe Middle East Asia & Far East North Cape of Norway to the Mediterranean to the longitude of the Dardanelles. Turkey to Africa to Pakistan. India Korean Peninsula & Japan China & Indonesia Australia and New Zealand Alaska to Panama, including Caribbean. Panama to Cape Horn.

4. 5.

North America South America

In cases where an inspector is not available within the geographic zone, the requesting party may be offered an inspector from the closest adjacent zone. 5.3 Inspection Requests Inspections can be requested up to 30 days in advance. These requests must be made via the CDI web site Inspection Request facility. The inspector will be appointed within 7 working days (14 days in Asia) of the requested inspection date. Inspection requests received after 3pm on Friday will not be processed until 9am on the following Monday. 5.4 Inspector Appointment, Mechanical Rotation System (MRS) The appointment of an inspector is managed by the MRS. The inspector is appointed on a strict rotation basis with allowance for declared unavailability. On receipt of the inspection request, the ship is manually allocated to the appropriate zone. The system will identify and sort requests within the 7 or 14 day appointment period.
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CDI Operating Manual Section 5.0 CDI-Marine Inspection Department

Against the ship name, the system will display the inspectors within the zone. Starting with the name at the top of the list, the inspectors individual record will be displayed. Availability of the inspector will be checked against the Integrated Ship Inspection System (ISIS) database rolling month calendar. If the inspector is not available, the system will move onto the next inspector in the list, with no strike-out. When an available inspector is located, he will be contacted by e-mail or by telephone. For inspection requests of less than 48 hours, CDI-mid is obligated to expedite the inspection arrangement by telephone. If there is no answer to the phone call, the system will move on to the next inspector with no strike-out for the previous. For inspection requests of greater than 48 hours, available inspectors will be contacted by email or by telephone. If there is no response from the inspector within 24 hours (48 hours in Asia), the system will strike-out and move onto the next inspector in the list. Inspectors with 3 strike-outs will rotate to the bottom of the list and the current record will archive. Once an inspector is appointed, he will rotate to the bottom of the list and the current record will archive. Note: Where there are mitigating circumstances, inspectors first reading e-mail >24 hours old (>48 hours in Asia) can call CDI-mid with the details of the circumstance and request the strike-out be removed. In the event that an inspection is cancelled, the inspectors record will be re-activated and the inspector will return to the top of the list. In the case an inspector unwilling to travel to a distant zone, no strike-out will be applied. Having appointed the inspector, CDI-mid will notify the requesting party and initiate the inspection on ISIS. Entering or assistance with ship operator comments, VPQ and report progress queries are not functions of CDI-mid and all such enquiries will be referred to CDI Administration. 5.4.1 Multiple Inspections Where a ship owner has two or more ships in the same vicinity and a distant inspector is appointed, the same inspector may be appointed to inspect the other ships. Rejection of Appointed Inspector In the event that the requesting party and appointed inspector are unable to reach agreement, and based on a declared motivated reason the requesting party may request a second alternative inspector. The requesting party must then choose between first and second appointments. Should the second appointment be accepted, the first inspector will return to the top of the list with the motivated reason being entered to the current record.

5.5

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CDI Operating Manual Section 5.0 CDI-Marine Inspection Department

5.6 CDI Obligation CDI-mid is not a 24/7 operation, the office operates between 8:30am and 4:30pm (UK time) Monday to Friday. When an inspector finds he can no longer conduct the inspection, he must notify CDI-mid immediately and another inspector will be appointed by the MRS. When CDI cannot be contacted, the inspector has licence in this circumstance, and with the consent of the ship owner, to pass the inspection to an alternative available inspector. CDI-mid must be notified of the change and will re-initiate the inspection for the alternative inspector. The original inspector will return to the top of the list and the alternative inspector will rotate to the bottom. 5.7 Retention of the Inspector Where an inspection does not take place at the designated port for reasons of delay or change of orders, the ship owner may retain the appointed inspector to complete the inspection at a later date. When this period of time exceeds one month, CDI-mid, after consultation with the parties involved may cancel the appointment and request the ship owner to submit a new request.

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