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S.No. 1 2 Topic Microsoft Word Microsoft Excel Page No. 2 31
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
The keyboard shortcuts that are described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.
SHIFT+F6
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
Keyboard shortcuts for Microsoft Word and Microsoft Excel Copy a picture of the selected window to the Clipboard.
ALT+PRINTSCREEN
Use dialog boxes TO DO THIS Move to the next option or option group. Move to the previous option or option group. Switch to the next tab in a dialog box. Switch to the previous tab in a dialog box. Move between options in an open drop-down list, or between options in a group of options. Perform the action assigned to the selected button; select or clear the selected check box. Select an option; select or clear a check box. PRESS TAB SHIFT+TAB CTRL+TAB CTRL+SHIFT+TAB Arrow keys
SPACEBAR
ALT+ the letter underlined in an option ALT+DOWN ARROW First letter of an option in a dropdown list
Close a selected drop-down list; cancel a command and close a ESC dialog box. Run the selected command. ENTER
Use edit boxes within dialog boxes An edit box is a blank in which you type or paste an entry, such as your user name or the path of a folder. TO DO THIS Move to the beginning of the entry. PRESS HOME
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
Keyboard shortcuts for Microsoft Word and Microsoft Excel Move to the end of the entry. Move one character to the left or right. Move one word to the left. Move one word to the right. Select or unselect one character to the left. Select or unselect one character to the right. Select or unselect one word to the left. Select or unselect one word to the right. END LEFT ARROW or RIGHT ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW SHIFT+LEFT ARROW SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning of the entry.SHIFT+HOME Select from the insertion point to the end of the entry. SHIFT+END
Use the Open and Save As dialog boxes TO DO THIS Display the Open dialog box. Display the Save As dialog box. Open the selected folder or file. Open the folder one level above the selected folder. Delete the selected folder or file. PRESS CTRL+F12 or CTRL+O F12 ENTER BACKSPACE DELETE
Display a shortcut menu for a selected item such as a folder or file.SHIFT+F10 Move forward through options. Move back through options. Open the Look in list. TAB SHIFT+TAB F4 or ALT+I
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
Keyboard shortcuts for Microsoft Word and Microsoft Excel Undo and redo actions TO DO THIS Cancel an action. Undo an action. PRESS ESC CTRL+Z
Move to a task pane from another pane in the program window. (You may F6 need to press F6 more than once.) When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.) CTRL+TAB
When a task pane is active, select the next or previous option in the task TAB or SHIFT+TAB pane. Display the full set of commands on the task pane menu. Perform the action assigned to the selected button. Open a drop-down menu for the selected gallery item. Select the first or last item in a gallery. Scroll up or down in the selected gallery list. CTRL+SPACEBAR SPACEBAR or ENTER SHIFT+F10 HOME or END PAGE UP or PAGE DOWN
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
Tips:
You can ask to be notified by a sound whenever an action is available (not available in Word Starter). To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
Keyboard shortcuts for Microsoft Word and Microsoft Excel If you have access to the Internet, you can download Microsoft Office Sounds from Office.com. After you install the sound files, do the following: Press ALT+F, T to open Word Options. Press A to select Advanced, and then press TAB to move to the Advanced Options for working with Word . Press ALT+S twice to move to the Provide feedback with sound check box, which is under General, and then press SPACEBAR. Press TAB repeatedly to select OK, and then press ENTER. NOTE When you select or clear this check box, the setting affects all Office programs that support sound.
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
Keyboard shortcuts for Microsoft Word and Microsoft Excel The following table lists some ways to move the keyboard focus without using the mouse. TO DO THIS PRESS
Select the active tab of the Ribbon and activate the access ALT or F10. Press either of these keys keys. again to move back to the document and cancel the access keys. Move to another tab of the Ribbon. F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW CTRL+F1 SHIFT+F10
Expand or collapse the Ribbon. Display the shortcut menu for the selected item.
Move the focus to select each of the following areas of the F6 window: Active tab of the Ribbon Any open task panes Status bar at the bottom of the window Your document Move the focus to each command on the Ribbon, forward or backward, respectively. Move down, up, left, or right, respectively, among the items on the Ribbon. Activate the selected command or control on the Ribbon. Open the selected menu or gallery on the Ribbon. Activate a command or control on the Ribbon so you can modify a value. Finish modifying a value in a control on the Ribbon, and move focus back to the document. Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)
TAB or SHIFT+TAB DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW SPACEBAR or ENTER SPACEBAR or ENTER ENTER ENTER F1
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
Remove paragraph or character formatting.CTRL+SPACEBAR Copy the selected text or object. Cut the selected text or object. Paste text or an object. Paste special Paste formatting only Undo the last action. Redo the last action. Open the Word Count dialog box. CTRL+C CTRL+X CTRL+V CTRL+ALT+V CTRL+SHIFT+V CTRL+Z CTRL+Y CTRL+SHIFT+G
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
Find, replace, and browse through text TO DO THIS Open the Navigation task pane (to search document). Repeat find (after closing Find and Replace window). Replace text, specific formatting, and special items. PRESS CTRL+F ALT+CTRL+Y CTRL+H
Go to a page, bookmark, footnote, table, comment, graphic, or other location. CTRL+G Switch between the last four places that you have edited. Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. Move to the previous browse object (set in browse options). Move to the next browse object (set in browse options). ALT+CTRL+Z ALT+CTRL+HOME
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel Switch to another view TO DO THIS PRESS
Switch to Print Layout view.ALT+CTRL+P Switch to Outline view. Switch to Draft view. ALT+CTRL+O ALT+CTRL+N
Outline view TO DO THIS Promote a paragraph. Demote a paragraph. Demote to body text. Move selected paragraphs up. Move selected paragraphs down. Expand text under a heading. Collapse text under a heading. Expand or collapse all text or headings. Hide or display character formatting. PRESS ALT+SHIFT+LEFT ARROW ALT+SHIFT+RIGHT ARROW CTRL+SHIFT+N ALT+SHIFT+UP ARROW ALT+SHIFT+DOWN ARROW ALT+SHIFT+PLUS SIGN ALT+SHIFT+MINUS SIGN ALT+SHIFT+A The slash (/) key on the numeric keypad
Show the first line of body text or all body text.ALT+SHIFT+L Show all headings with the Heading 1 style. Show all headings up to Heading n. Insert a tab character. ALT+SHIFT+1 ALT+SHIFT+n CTRL+TAB
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel Print and preview documents TO DO THIS Print a document. Switch to print preview. PRESS CTRL+P ALT+CTRL+I
Move around the preview page when zoomed in. Arrow keys Move by one preview page when zoomed out. PAGE UP or PAGE DOWN
Move to the first preview page when zoomed out.CTRL+HOME Move to the last preview page when zoomed out. CTRL+END
Review documents TO DO THIS Insert a comment. Turn change tracking on or off. PRESS ALT+CTRL+M CTRL+SHIFT+E
Full Screen Reading view NOTE Some screen readers may not be compatible with Full Screen Reading view. TO DO THIS PRESS
Go to beginning of document.HOME Go to end of document. Go to page n. Exit reading layout view. END n, ENTER ESC
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel References, footnotes, and endnotes TO DO THIS Mark a table of contents entry. PRESS ALT+SHIFT+O
Mark a table of authorities entry (citation).ALT+SHIFT+I Mark an index entry. Insert a footnote. Insert an endnote. ALT+SHIFT+X ALT+CTRL+F ALT+CTRL+D
Work with Web pages TO DO THIS Insert a hyperlink. Go back one page. PRESS CTRL+K ALT+LEFT ARROW
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel Undo the last action. Cut to the Spike. CTRL+Z CTRL+F3
Copy and move text and graphics TO DO THIS Open the Office Clipboard PRESS Press ALT+H to move to the Home tab, and then press F,O. CTRL+C CTRL+X
Copy selected text or graphics to the Office Clipboard. Cut selected text or graphics to the Office Clipboard.
Paste the most recent addition or pasted item from the Office CTRL+V Clipboard. Move text or graphics once. F2 (then move the cursor and press ENTER) SHIFT+F2 (then move the cursor and press ENTER) ALT+F3
When text or an object is selected, open the Create New Building Block dialog box. When the building block for example, a SmartArt graphic is selected, display the shortcut menu that is associated with it. Cut to the Spike. Paste the Spike contents.
SHIFT+F10
CTRL+F3 CTRL+SHIFT+F3
Copy the header or footer used in the previous section of the ALT+SHIFT+R document.
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel Insert special characters TO INSERT THIS A field A line break A page break A column break An em dash An en dash An optional hyphen PRESS CTRL+F9 SHIFT+ENTER CTRL+ENTER CTRL+SHIFT+ENTER ALT+CTRL+MINUS SIGN CTRL+MINUS SIGN CTRL+HYPHEN
A nonbreaking hyphen CTRL+SHIFT+HYPHEN A nonbreaking space The copyright symbol The registered trademark symbol CTRL+SHIFT+SPACEBAR ALT+CTRL+C ALT+CTRL+R
The trademark symbol ALT+CTRL+T An ellipsis A single opening quotation mark A single closing quotation mark Double opening quotation marks Double closing quotation marks An AutoText entry ALT+CTRL+PERIOD CTRL+`(single quotation mark), `(single quotation mark)
ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel Insert characters by using character codes TO DO THIS PRESS
Insert the Unicode character for the specified Unicode (hexadecimal) The character code, character code. For example, to insert the euro currency symbol ( ), type ALT+X 20AC, and then hold down ALT and press X. Find out the Unicode character code for the selected character ALT+X
Insert the ANSI character for the specified ANSI (decimal) character code. ALT+the character For example, to insert the euro currency symbol, hold down ALT and press code (on the numeric 0128 on the numeric keypad. keypad)
Select text and graphics Select text by holding down SHIFT and using the arrow keys to move the cursor. Extend a selection TO DO THIS Turn extend mode on. Select the nearest character. Increase the size of a selection. PRESS F8 F8, and then press LEFT ARROW or RIGHT ARROW F8 (press once to select a word, twice to select a sentence, and so on) SHIFT+F8 ESC
Extend a selection one character to SHIFT+RIGHT ARROW the right. Extend a selection one character to SHIFT+LEFT ARROW the left. Extend a selection to the end of a word. CTRL+SHIFT+RIGHT ARROW
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel Extend a selection to the beginning CTRL+SHIFT+LEFT ARROW of a word. Extend a selection to the end of a line. SHIFT+END
Extend a selection to the beginning SHIFT+HOME of a line. Extend a selection one line down. Extend a selection one line up. Extend a selection to the end of a paragraph. SHIFT+DOWN ARROW SHIFT+UP ARROW CTRL+SHIFT+DOWN ARROW
Extend a selection to the beginning CTRL+SHIFT+UP ARROW of a paragraph. Extend a selection one screen down. SHIFT+PAGE DOWN Extend a selection one screen up. SHIFT+PAGE UP
Extend a selection to the beginning CTRL+SHIFT+HOME of a document. Extend a selection to the end of a document. Extend a selection to the end of a window. Extend a selection to include the entire document. Select a vertical block of text. CTRL+SHIFT+END
ALT+CTRL+SHIFT+PAGE DOWN
CTRL+A
CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode F8+arrow keys; press ESC to cancel selection mode
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel Select text and graphics in a table TO DO THIS Select the next cell's contents. PRESS TAB
Select the preceding cell's SHIFT+TAB contents. Extend a selection to adjacent cells. Select a column. Hold down SHIFT and press an arrow key repeatedly
Use the arrow keys to move to the column's top or bottom cell, and then do one of the following: Press SHIFT+ALT+PAGE DOWN to select the column from top to bottom. Press SHIFT+ALT+PAGE UP to select the column from bottom to top. CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode ALT+5 on the numeric keypad (with NUM LOCK off)
Move through your document TO MOVE One character to the left One character to the right One word to the left One word to the right One paragraph up One paragraph down One cell to the left (in a table) One cell to the right (in a table) PRESS LEFT ARROW RIGHT ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW CTRL+UP ARROW CTRL+DOWN ARROW SHIFT+TAB TAB
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel Up one line Down one line To the end of a line To the beginning of a line To the top of the window To the end of the window UP ARROW DOWN ARROW END HOME ALT+CTRL+PAGE UP ALT+CTRL+PAGE DOWN PAGE UP PAGE DOWN CTRL+PAGE DOWN CTRL+PAGE UP CTRL+END CTRL+HOME SHIFT+F5 SHIFT+F5
Up one screen (scrolling) Down one screen (scrolling) To the top of the next page To the top of the previous page To the end of a document To the beginning of a document To a previous revision After opening a document, to the location you were working in when the document was last closed
Move around in a table TO MOVE To the next cell in a row PRESS TAB
To the previous cell in a rowSHIFT+TAB To the first cell in a row To the last cell in a row ALT+HOME ALT+END
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel To the last cell in a column ALT+PAGE DOWN To the previous row To the next row Row up Row down UP ARROW DOWN ARROW ALT+SHIFT+UP ARROW ALT+SHIFT+DOWN ARROW
Use overtype mode To change the overtype settings so that you can access overtype mode by pressing INSERT, do the following: Press ALT+F, T to open Word Options. Press A to select ADVANCED, and then press TAB. Press ALT+O to move to the Use the Insert key to control overtype mode check box. Press SPACEBAR to select the check box, and then press ENTER. To turn Overtype mode on or off, press INSERT.
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Change or resize the font NOTE The following keyboard shortcuts do not work in Full Screen Reading mode. TO DO THIS PRESS
Open the Font dialog box to change the font.CTRL+SHIFT+F Increase the font size. Decrease the font size. Increase the font size by 1 point. Decrease the font size by 1 point. CTRL+SHIFT+> CTRL+SHIFT+< CTRL+] CTRL+[
Open the Font dialog box to change the formatting of characters.CTRL+D Change the case of letters. Format all letters as capitals. Apply bold formatting. Apply an underline. SHIFT+F3 CTRL+SHIFT+A CTRL+B CTRL+U
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel Underline words but not spaces. Double-underline text. Apply hidden text formatting. Apply italic formatting. Format letters as small capitals. Apply subscript formatting (automatic spacing). Apply superscript formatting (automatic spacing). Remove manual character formatting. Change the selection to the Symbol font. CTRL+SHIFT+W CTRL+SHIFT+D CTRL+SHIFT+H CTRL+I CTRL+SHIFT+K CTRL+EQUAL SIGN CTRL+SHIFT+PLUS SIGN CTRL+SPACEBAR CTRL+SHIFT+Q
View and copy text formats TO DO THIS Display nonprinting characters. Review text formatting. PRESS CTRL+SHIFT+* (asterisk on numeric keypad does not work)
SHIFT+F1 (then click the text with the formatting you want to review) CTRL+SHIFT+C CTRL+SHIFT+V
Set the line spacing TO DO THIS Single-space lines. Double-space lines. Set 1.5-line spacing. PRESS CTRL+1 CTRL+2 CTRL+5
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel Add or remove one line space preceding a paragraph.CTRL+0 (zero)
Align paragraphs TO DO THIS Switch a paragraph between centered and left-aligned. Switch a paragraph between justified and left-aligned. PRESS CTRL+E CTRL+J
Switch a paragraph between right-aligned and left-aligned.CTRL+R Left align a paragraph. Indent a paragraph from the left. Remove a paragraph indent from the left. Create a hanging indent. Reduce a hanging indent. Remove paragraph formatting. CTRL+L CTRL+M CTRL+SHIFT+M CTRL+T CTRL+SHIFT+T CTRL+Q
Open Apply Styles task pane.CTRL+SHIFT+S Open Styles task pane. Start AutoFormat. Apply the Normal style. Apply the Heading 1 style. Apply the Heading 2 style. Apply the Heading 3 style. ALT+CTRL+SHIFT+S ALT+CTRL+K CTRL+SHIFT+N ALT+CTRL+1 ALT+CTRL+2 ALT+CTRL+3
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel Press and release ALT, N, and then W to select WordArt. Press the arrow keys to select the WordArt style that you want, and then press ENTER. Type the text that you want. Press ESC to select the WordArt object, and then use the arrow keys to move the object. Press ESC again to return to return to the document.
Work with fields TO DO THIS Insert a DATE field. Insert a LISTNUM field. Insert a PAGE field. Insert a TIME field. Insert an empty field. PRESS ALT+SHIFT+D ALT+CTRL+L ALT+SHIFT+P ALT+SHIFT+T CTRL+F9
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel Update linked information in a Microsoft Word source document. Update selected fields. Unlink a field. Switch between a selected field code and its result. Switch between all field codes and their results. Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. Go to the next field. Go to the previous field. Lock a field. Unlock a field. CTRL+SHIFT+F7 F9 CTRL+SHIFT+F9 SHIFT+F9 ALT+F9 ALT+SHIFT+F9
Language bar:
Handwriting recognition TO DO THIS Switch between languages or keyboard layouts. Display a list of correction alternatives. Turn handwriting on or off. PRESS Left ALT+SHIFT +C +H
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.ALT+~ Turn Korean IME on 101 keyboard on or off. Turn Chinese IME on 101 keyboard on or off. Right ALT CTRL+SPACEBAR
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Tips:
You can choose the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings. The Windows logo key is available on the bottom row of keys on most keyboards.
Choose the Spelling command (Review tab).F7 Extend a selection. Update the selected fields. Show KeyTips. Go to the next field. Choose the Save As command. F8 F9 F10 F11 F12
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel SHIFT+Function key TO DO THIS Start context-sensitive Help or reveal formatting. Copy text. Change the case of letters. Repeat a Find or Go To action. Move to the last change. Go to the previous pane or frame (after pressing F6). PRESS SHIFT+F1 SHIFT+F2 SHIFT+F3 SHIFT+F4 SHIFT+F5 SHIFT+F6
Choose the Thesaurus command (Review tab, Proofing group).SHIFT+F7 Reduce the size of a selection. Switch between a field code and its result. Display a shortcut menu. Go to the previous field. Choose the Save command. SHIFT+F8 SHIFT+F9 SHIFT+F10 SHIFT+F11 SHIFT+F12
Choose the Print Preview command.CTRL+F2 Cut to the Spike. Close the window. Go to the next window. Insert an empty field. CTRL+F3 CTRL+F4 CTRL+F6 CTRL+F9
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel Maximize the document window. Lock a field. Choose the Open command. CTRL+F10 CTRL+F11 CTRL+F12
CTRL+SHIFT+Function key TO DO THIS Insert the contents of the Spike. Edit a bookmark. Go to the previous window. Update linked information in an Word 2010 source document. Extend a selection or block. PRESS CTRL+SHIFT+F3 CTRL+SHIFT+F5 CTRL+SHIFT+F6 CTRL+SHIFT+F7
ALT+Function key TO DO THIS Go to the next field. Create a new Building Block. Exit Word 2010. Restore the program window size. PRESS ALT+F1 ALT+F3 ALT+F4 ALT+F5
Move from an open dialog box back to the document, for dialog boxes that support this ALT+F6 behavior.
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel Find the next misspelling or grammatical error. Run a macro. Switch between all field codes and their results. Display the Selection and Visibility task pane. Display Microsoft Visual Basic code. ALT+F7 ALT+F8 ALT+F9 ALT+F10 ALT+F11
ALT+SHIFT+Function key TO DO THIS Go to the previous field. Choose the Save command. Display the Research task pane. Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. Display a menu or message for an available action. Choose Table of Contents button in the Table of Contents container when the container is active. PRESS ALT+SHIFT+F1 ALT+SHIFT+F2 ALT+SHIFT+F7 ALT+SHIFT+F9
ALT+SHIFT+F10 ALT+SHIFT+F12
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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To display a tab on the ribbon, press the key for the tabfor example, press the letter N for the Insert tab or M for the Formulas tab. This makes all the Key Tip badges for that tab's buttons appear. Then, press the key for the button you want.
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel pressing ALT, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A box pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and initiate the command. If you don't know the sequence, press ESC and use Key Tip badges instead.
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel CTRL+SHIFT+* Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report. CTRL+SHIFT+: CTRL+SHIFT+" Enters the current time. Copies the value from the cell above the active cell into the cell or the Formula Bar. CTRL+SHIFT+Plus Displays the Insert dialog box to insert blank cells. (+) CTRL+Minus (-) CTRL+; CTRL+` Displays the Delete dialog box to delete the selected cells. Enters the current date. Alternates between displaying cell values and displaying formulas in the worksheet. CTRL+' Copies a formula from the cell above the active cell into the cell or the Formula Bar. CTRL+1 CTRL+2 CTRL+3 CTRL+4 CTRL+5 CTRL+6 CTRL+8 CTRL+9 CTRL+0 CTRL+A Displays the Format Cells dialog box. Applies or removes bold formatting. Applies or removes italic formatting. Applies or removes underlining. Applies or removes strikethrough. Alternates between hiding and displaying objects. Displays or hides the outline symbols. Hides the selected rows. Hides the selected columns. Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box. CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula. CTRL+B CTRL+C Applies or removes bold formatting. Copies the selected cells.
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Keyboard shortcuts for Microsoft Word and Microsoft Excel CTRL+D Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. CTRL+F Displays the Find and Replace dialog box, with the Find tab selected. SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action. CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected. CTRL+G Displays the Go To dialog box. F5 also displays this dialog box. CTRL+H CTRL+I CTRL+K Displays the Find and Replace dialog box, with the Replace tab selected. Applies or removes italic formatting. Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks. CTRL+L CTRL+N CTRL+O Displays the Create Table dialog box. Creates a new, blank workbook. Displays the Open dialog box to open or find a file. CTRL+SHIFT+O selects all cells that contain comments. CTRL+P Displays the Print tab in Microsoft Office Backstage view. CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab selected. CTRL+R Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right. CTRL+S CTRL+T CTRL+U Saves the active file with its current file name, location, and file format. Displays the Create Table dialog box. Applies or removes underlining. CTRL+SHIFT+U switches between expanding and collapsing of the formula bar. CTRL+V Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents. CTRL+ALT+V displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program.
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Keyboard shortcuts for Microsoft Word and Microsoft Excel CTRL+W CTRL+X CTRL+Y CTRL+Z Closes the selected workbook window. Cuts the selected cells. Repeats the last command or action, if possible. Uses the Undo command to reverse the last command or to delete the last entry that you typed. TIP The CTRL cominbations CTRL+E, CTRL+J, CTRL+M, and CTRL+Q are currently unassigned shortcuts.
Function keys:
KEY F1 DESCRIPTION Displays the Excel Help task pane. CTRL+F1 displays or hides the ribbon. ALT+F1 creates an embedded chart of the data in the current range. ALT+SHIFT+F1 inserts a new worksheet. F2 Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. SHIFT+F2 adds or edits a cell comment. CTRL+F2 displays the print preview area on the Print tab in the Backstage view. F3 Displays the Paste Name dialog box. Available only if there are existing names in the workbook. SHIFT+F3 displays the Insert Function dialog box. F4 Repeats the last command or action, if possible. When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references. CTRL+F4 closes the selected workbook window. ALT+F4 closes Excel. F5 Displays the Go To dialog box. CTRL+F5 restores the window size of the selected workbook window.
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel F6 Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the ribbon area. SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and ribbon. CTRL+F6 switches to the next workbook window when more than one workbook window is open. F7 Displays the Spelling dialog box to check spelling in the active worksheet or selected range. CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel. F8 Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection. SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys. CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized. ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro. F9 Calculates all worksheets in all open workbooks. SHIFT+F9 calculates the active worksheet. CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. CTRL+F9 minimizes a workbook window to an icon. F10 Turns key tips on or off. (Pressing ALT does the same thing.) SHIFT+F10 displays the shortcut menu for a selected item. ALT+SHIFT+F10 displays the menu or message for an Error Checking button. CTRL+F10 maximizes or restores the selected workbook window. F11 Creates a chart of the data in the current range in a separate Chart sheet. SHIFT+F11 inserts a new worksheet. ALT+F11 opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel F12 Displays the Save As dialog box.
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel END END turns End mode on. In End mode, you can then press an arrow key to move to the next nonblank cell in the same column or row as the active cell. If the cells are blank, pressing END followed by an arrow key moves to the last cell in the row or column. END also selects the last command on the menu when a menu or submenu is visible. CTRL+END moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text. CTRL+SHIFT+END extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, CTRL+SHIFT+END selects all text in the formula bar from the cursor position to the endthis does not affect the height of the formula bar. ENTER Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button). ALT+ENTER starts a new line in the same cell. CTRL+ENTER fills the selected cell range with the current entry. SHIFT+ENTER completes a cell entry and selects the cell above. ESC Cancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog box, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again.
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel HOME Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on. Selects the first command on the menu when a menu or submenu is visible. CTRL+HOME moves to the beginning of a worksheet. CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet. PAGE DOWNMoves one screen down in a worksheet. ALT+PAGE DOWN moves one screen to the right in a worksheet. CTRL+PAGE DOWN moves to the next sheet in a workbook. CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook. PAGE UP Moves one screen up in a worksheet. ALT+PAGE UP moves one screen to the left in a worksheet. CTRL+PAGE UP moves to the previous sheet in a workbook. CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook. SPACEBAR In a dialog box, performs the action for the selected button, or selects or clears a check box. CTRL+SPACEBAR selects an entire column in a worksheet. SHIFT+SPACEBAR selects an entire row in a worksheet. CTRL+SHIFT+SPACEBAR selects the entire worksheet.
If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time selects the entire worksheet.
When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet. ALT+SPACEBAR displays the Control menu for the Excel window.
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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Keyboard shortcuts for Microsoft Word and Microsoft Excel TAB Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box. SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box. CTRL+TAB switches to the next tab in dialog box. CTRL+SHIFT+TAB switches to the previous tab in a dialog box.
Downloaded from www.microsoft.com Edited by Noor Ahmed M.A Final Sociology 2010-12 University of Peshawar Contact: khan.sociology@yahoo.com Web: www.swauop.yolasite.com
Microsoft Office shortcuts | Noor Ahmed M.A Final Sociology, University of Peshawar
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