PRINCIPAL REGIONAL OFFICE FOR ASIA AND THE PACIFIC

Questionnaire on Institutions for Educational Statistics and Management Information

Please return completed copy before 30 September 2000 to:
Planning and Sector Analysis Unit, UNESCO PROAP 920 Sukhumvit Road Bangkok 10110, THAILAND

If you have any queries concerning questionnaire, please contact by:

Tel : (66 2) 3910 703 ext 308 Fax: (66 2) 3910 866 Email: PSA@unesco-proap.org

I. Identification
1. Name of the department / unit/ section / centre 2. Name of the parent department/ institute / agency 3. Ministry / organization 4. Type of the institute or agency: 5. Mailing address 5.1. Building/ room/ compound number 5.2. Street 5.3. District 5.4. Province/ region 5.5. City 5.7. Country 6. Telephone 7. Fax 8.Email 9. Web site 5.6. Postal code Government Semi-Government

II. Personnel
1. Name of the Chief/ Head of the department/ section 2. Position of the Chief/ Head of the department/ section 3. Name of the immediate supervisor of the Chief 4. Position of the immediate supervisor of the Chief 5. Total number of staff 6. Total number of technical staff Male Male Female Female

7. Number of staff by duty and responsibility (One staff can be assigned more than one responsibility) 7.1. Administration 7.2. Project development 7.3. Research 7.4. Data collection / checking / editing 7.5. Data entry 7.6. Data processing / analysis 7.7. Desktop design and publishing 7.8. Training / workshop coordination 7.9. Web site development 7.10. School mapping 7.11. General secretarial work 7.12. General services (driver / liaison / cleaner / guard) Male Male Male Male Male Male Male Male Male Male Male Male Female Female Female Female Female Female Female Female Female Female Female Female

III. Facilities (Only to the central level)

1. Does your department have sections in the regions and provinces? 2. Number of regional / provincial offices 3. Number of mainframe / mini computers 4. Number of PCs IBM compatible Macintosh UNIX Yes Other No Windows NT Other (Specify) Yes Yes Yes Yes Laser Plotter No No No No Yes No

5. Does your department have a computer network system? 6. Type of network operation system 7. Does your department have access to the Internet? 8. Does your department have a separate computer room? 9. Can your computer network system be accessible from other regional and provincial offices? 10. Do regional/ provincial offices generally use computers? 11. Number of active printers Dot matrix (Line) Colour Windows Workgroup Novell

12. Number of active scanners 13. Number of active digitizers 14. Number of active copiers 15. Main database software MS Access Dbase Oracle 16. Main data analysis software MS Excel SPSS 17. Main GIS (mapping) software Map Info Atlas GIS MS Map 18. Do you use a computerized Education Management Information System (EMIS) software for data entry, analysis and report producing? 19. If Yes this EMIS software is developed by 20. Name of the EMIS software 21. Other support facilities (at central office) Number of LCD projectors Number of available meeting/ training rooms Number of overhead projectors Capacity of largest meeting/ training room (persons) the centre (in-house) Yes Other (Specify) No other institutes/ firms/ company MS Excel MS FoxPro Other (Specify) Quattro Pro Other (Specify) Arc View/Arc Info Pop Map

IV. Functions and Activities

1. Data collection 1.1. Educational level 1.1.1. Pre-primary level 1.1.2. Primary level 1.1.3. Secondary level 1.1.4. Tertiary level 1.1.5. Voc/Tech level 1.1.6. Teacher training 1.1.7. Non-formal and others Annual Annual Annual Annual Annual Annual Annual Biannual Biannual Biannual Biannual Biannual Biannual Biannual 3+ times a year 3+ times a year 3+ times a year 3+ times a year 3+ times a year 3+ times a year 3+ times a year Occasional Occasional Occasional Occasional Occasional Occasional Occasional

1.2. Type of information 1.2.1. Schools general information 1.2.2. Student 1.2.3. Staff 1.2.4. Classes/ classrooms 1.2.5. Buildings 1.2.6. Other physical facilities 1.2.7. Teaching-learning materials 1.2.8. Curriculum and textbooks 1.2.9. Learning achievement 1.2.10. Education financing 1.2.11. Community participation 1.2.12. In-service training Annual Annual Annual Annual Annual Annual Annual Annual Annual Annual Annual Annual Biannual Biannual Biannual Biannual Biannual Biannual Biannual Biannual Biannual Biannual Biannual Biannual 3+ times a year 3+ times a year 3+ times a year 3+ times a year 3+ times a year 3+ times a year 3+ times a year 3+ times a year 3+ times a year 3+ times a year 3+ times a year 3+ times a year Occasional Occasional Occasional Occasional Occasional Occasional Occasional Occasional Occasional Occasional Occasional Occasional

V. Training Programmes Conducted by the Department / Centre

1. Does your department provide training programmes? 2. If Yes, frequency of programme 3. Training topic offered Regular Ad-hoc Yes No Upon requests Data collection forms explanation Computer training and applications Other (specify) Regional / provincial / district level Other agencies, private, NGO, etc..

Data compilation procedures Statistics and data analysis Survey methods

4. Provided to staff from

Central level Other education related office

VI. Feedback
1. Do you provide feedback to lower Level? 2. If Yes, to which levels? 3. What kind of feedback do you provide? Annual Reports Databases Wall sheets / Pamphlets / Maps Upon request Provincial/ District level Yes No School level

VII. Publications
1. Publications 1.1. Periodicals (regular publications) Please attach additional sheets as required Frequency Title Languages Annual Biannual 3+ times per year Copies Internal only Use by / Distributed to Ed. related Public, IO, office/staff NGO

1.2. Papers / Books (Since 1 January 1997) Please attach additional sheets as required Use by / Available to Internal Ed.related Public, only office / staff IO, NGO

Title

Main author(s)

Languages

Year

Copies

VIII. Research (Any activities since 1 January 1997 including continuation from previous years) Please attach additional sheets as required
Title Research Area Date Started Date Ended Participating Agencies Funding agencies Report (Y/N)

IX. Additional comments and suggestions. Please attach additional sheets as required

X. Name and address of the other department/ section/ unit/ centre that collect education statistics and should be included in our survey Please attach additional sheets as required

PRINCIPAL REGIONAL OFFICE FOR ASIA AND THE PACIFIC

Questionnaire on Institutions for Educational Statistics and Management Information

Brief instructions for completing the questionnaire

Identification
1. Name of the department/ unit/ section/ centre: the official name of the department or section or Centre which is responsible for collecting, compiling, processing and producing the educational statistics in the agency. Eg: Planning Section, Statistics Department, etc In this document, we will refer to this office as department. 2. Name of the parent department/ institute/ agency: the official name of the department, institute or agency to which your department belongs. Eg: Office of Basic Education, National Institute for Education Administration and Planning, Centre for Education Management. 4. Type of institute or agency: Please check appropriate box. Government: Fully controlled by government. Semi-government: Autonomous organization supported by government.

Personnel
7. Number of staff by duty and responsibility: One staff member can be assigned more than one responsibility. 7.1 Administration personnel: staff members responsible for undertaking administrative tasks such as: bookkeeping, disbursement, dispatch for your department. 7.2. Project development personnel: the staff responsible for overseeing and supporting the departments project activities. 7.3. Research personnel: the staff involved in research activities that are carried out by the department. 7.4. Data collection/ checking/ editing personnel: the staff responsible for collecting, checking and correcting school data. 7.5. Data entry personnel: the staff inputting the data into computers. 7.6. Data processing/ analysis personnel: the staff responsible for processing database to produce outputs such as reports, graphs, tables and analysing data as necessary. 7.7. Desktop design and publishing personnel: the staff preparing layouts for publications, pamphlets, brochures using desktop publishing software and equipment. 7.8. Training/ workshop coordination personnel: the staff responsible for arranging training and workshops provided by the department. 7.9. Web site development personnel: the staff responsible for developing and maintaining the Internet Web site for the department. 7.10.School mapping personnel: the staff doing school mapping. 7.11.General secretarial personnel: the secretarial staff. 7.12.General services personnel: other support staff such as drivers, cleaners, guards, etc.

Facilities
4. Number of PCs: Please check all appropriate boxes as necessary. 6. Type of network operation system: Please check all appropriate boxes as necessary. 15. Main database software: Please check all appropriate boxes as necessary. 16. Main data analysis software: Please check all appropriate boxes as necessary. 17. Main GIS (mapping) software: Please check all appropriate boxes as necessary.

Functions
1.2.Type of information 1.2.1. School general information: includes the data such as school location, type and contact address. 1.2.2. Student information: includes the information such as number of students by grade, age, class etc. 1.2.3. Staff information: includes the information such as number of teaching and non-teaching staff by experience, gender, etc. 1.2.4. Classes/ classrooms: includes the information such as number of classes, classroom, type of classrooms, etc. 1.2.5. Buildings: includes the information such as type of school building, number of building, dimension of school building, etc. 1.2.6. Other physical facilities: includes information such as playground, science and sound labs, and library. 1.2.7. Teaching-learning materials: includes information such as teaching aids and learning facilities. 1.2.8. Curriculum and textbooks: includes information such as textbook distribution, usage of textbooks, and curriculum. 1.2.9. Learning achievement: includes information such as repetition, completion, graduation and student performance by subject. 1.2.10.Education finance: includes information regarding school income and expenditure. 1.2.11.Community participation: includes information such as existence of Parent-Teacher Association, community involvement. 1.2.12.In-service training: includes information such as number of teachers who have received training, type of training, etc.

Training Programme
2. Type of programme: Please check all appropriate boxes as necessary. Regular: training provided on a regular basis. Eg. annual, biannual. Ad-hoc: training provided upon availability of resources and time. Upon request: training organized only upon request, if resources permit.

Feedback
2. To which level does the department provide feedback: Please check all appropriate boxes as necessary. 3. Kind of feedback provided: Please check all appropriate boxes as necessary.