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Winchester The Winchester Centre
68 St George’s Street
Winchester
SO23 8AH
T 01962 840667
F 01962 848029
E ac.winchester@btclick.com
Web Site: Type “Age Concern
Winchester” into Internet Search Engine.
Name of Charity
Governing Documents
Age Concern Winchester is registered as a Charity with the Charity Commission for England and
Wales, Charity Number 260790.
Age Concern Winchester is governed by its Constitution, which has been approved as a “Gold
Standard” Constitution by Age Concern England. Details of the comprehensive Constitution
document are available on request.
The Board of Trustees has general control and management of the administration of the charity
and forms the body of charity Trustees as defined in the Charities Act 1993.
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Trustees: Chairman Arlene Fisher, Vice Chairman Gill Steel, Philip Voce, Cliff Nash, Suzanne Hudson,
David Selwood.
Patron: Lady Alison Wakeham MBE DL
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Other Trustees who have served on the Board since 1 April 2007.
There have been no other Trustees who have served on the Board since April 2007.
Appointment of Trustees
Election to the Board of Trustees takes place at the Annual General Meeting of Age Concern
Winchester each November/December.
Existing and proposed new Board members are put forward for election by the membership of Age
Concern Winchester. Nominations must be in writing and must be endorsed with the consent of
the nominee. Nominations must (save in the case of existing members of the Board) be
accompanied by brief biographical details of the nominee. All nominations must be seconded.
The Board has the power to co-opt persons to serve as members of the Board until the next
election.
Address
Bankers
Investments
Age Concern Winchester is authorised within its Constitution to invest monies of the Organisation
not immediately required for its own purposes. However before such investment may take place
the Board must seek written professional advice from an authorised person of standing who is
authorised to give investment advice under the Financial Services Act 1986 or other relevant
legislation.
Independent Examiner’s Report for the Financial Year to 31st March 2008.
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Trustees: Chairman Arlene Fisher, Vice Chairman Gill Steel, Philip Voce, Cliff Nash, Suzanne Hudson,
David Selwood.
Patron: Lady Alison Wakeham MBE DL
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Basis of the Report
My examination was carried out on the basis of my experience of accounting over a number of
years. I have tested a proportion of the transactions recorded, following them through the audit
trail.
My Report
I found nothing to suggest that the accounts have not been prepared in a proper manner, and that
they reflect the true position of Age Concern Winchester.
I note that the overspend of all the Funds has been somewhat increased from last year, at about
£3,600, some 7% of Income. The only change of note is the reduction in shop income, not entirely
under your control! As your other income is virtually fixed, only very close control of all costs can
keep things (ideally) level.
Careful budget control has kept expenditure on the two externally funded funds very close to the
income.
Colonel JJ Langdon-Mudge
November 2008
A copy of the Balance Sheet and Profit and Loss can be found at the end of this report.
Narrative Information
Full details of the objectives and activities of Age Concern Winchester are contained in the
Constitution document, which is available on request.
The object of the Organisation shall be to promote the relief of the elderly people in any manner,
which now is or hereafter, may be deemed by law to be charitable with in fifteen miles of the
Guildhall Winchester.
The Organisation currently runs three key projects in support of this objective:
The Board of Trustees has overall control and management of the administration of the charity.
Since April 2001 the Board has consisted of a Chair, Vice Chair, and four Trustees. In addition to
the Annual General Meeting the Board meets 6 times a year to discuss and decide on the policy
and objectives of the Organisation. The day to day running of the Organisation is devolved to 4
sub-groups as follows:
Fundraising Committee
Lunch Club Committee
Elderly Forum
Volunteer’s Forum
A nominated Trustee represents the Board on each of these sub-groups.
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Trustees: Chairman Arlene Fisher, Vice Chairman Gill Steel, Philip Voce, Cliff Nash, Suzanne Hudson,
David Selwood.
Patron: Lady Alison Wakeham MBE DL
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1 Ordinary General Meeting is run each year in addition to the Annual General Meeting giving the
whole membership an opportunity to meet and discuss the running of the organisation.
In addition to the 6 Trustees there are 2 paid part-time staff who act as co-ordinators for the three
key projects and a Chief Officer, also paid part-time, who is responsible to the Board for the
general Administration of the Organisation and Secretary to the Board of Trustees. The
Organisation as a whole has approximately 55 Volunteers who mainly work on Fundraising,
helping at the Lunch Clubs and helping in the Shop.
Related Parties
Whilst Age Concern Winchester is completely autonomous in its operation it is affiliated to the
national Age Concern Federation.
During this financial year the Organisation has collaborated with a number of local organisations in
the course of running projects and fundraising. Some of the main collaborators have been; The
Mayor of Winchester Charity, St John’s Winchester Charity, the Salvation Army, Winchester Baptist
Church, St Barnabas’ Church Week, Help the Aged, The Winchester Combines Charities
Christmas Card Society and Winchester Rotary.
Activities
Lunch Clubs. We run very successful Lunch Clubs four days a week at different sites in
Winchester, where we provide a traditional hot two-course meal for our members. Those
members who require transport are transported to and from the Lunch Club venue by our own
Mini –Bus.
Trips and Outings. These are whole or half day trips for lunch club members plus once a year
we go away for a week’s holiday at a holiday resort on the South coast.
Information. A wide range of advice, information or referrals to others that can help
Chiropody service. Available to lunch club members at one Centre by a State Registered
Chiropodist
Help in the Home. Help with housework, shopping etc. for the older frail person
Take a Break Scheme. Free respite care for carers who are looking after people over 60.
The three main projects have run very successfully this year with no significant changes to their
operation. Help in the Home has increased its number of clients 196. The Lunch Clubs have
provided over 3400 hot meals at four different locations in Winchester and the Take a Break
Scheme has provided respite care for over 52 full time carers in desperate need of a break.
We lost two volunteers through ill health but have recruited 5 more.
Policies
The Charity holds reserves on deposit totalling approximately £37,000, £27,000 in National
Savings Treasury Stock with the remainder spread between our CAF deposit account and Royal
Bank of Scotland current account. The investments show a good return compared to alternatives
in the investment market whilst at the same time providing a high level of security.
Details of earned interest and grants received can be found in the accounts for the year.
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Trustees: Chairman Arlene Fisher, Vice Chairman Gill Steel, Philip Voce, Cliff Nash, Suzanne Hudson,
David Selwood.
Patron: Lady Alison Wakeham MBE DL
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Assets/Deficites
Based on a turnover of £89,864 the accounts show an excess of Expenditure over Income of
£1,633. In addition we transferred another £2,000 to our Redundancy Fund on the
recommendation of our Independent Financial Examiner.
Major Risks
The Board recognises that there is a strategic requirement to analyse and anticipate major risks.
To this end we maintain a rolling Business Plan, part of which seeks to highlight major risks and
attempt to mitigate their impact. The full Business Plan document is available on request however
for ease of reference here is an extract.
Risks
• Staff – no funding to provide backup facilities within the office for sickness or termination.
• No control over self employed workers - Help in the Home.
• Hard to recruit volunteers due to low unemployment levels locally.
• Continuation of funding in light of ever changing Local and National legislation.
• Drop in Shop Income due to Staffing issues.
• Increase in cost of purchasing food for lunch clubs.
• Liability of Trustees.
Opportunities
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Trustees: Chairman Arlene Fisher, Vice Chairman Gill Steel, Philip Voce, Cliff Nash, Suzanne Hudson,
David Selwood.
Patron: Lady Alison Wakeham MBE DL
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Fixed Assets
Tangible Assets 0 625
Investments 26,957 26,957
26,957 27,582
Current Assets
Trade Debtors(Prepayments) 8,824 1,580
Cash in Bank & Hand 13,767 14,081
22,591 0 15,661 0
Current Liabilities
Trade Creditors (Accruals) 12,263 4,325
Designated Funds
Development Fund 23,515 23,515
Redundancy Fund 11,000 34,515 9,000 32,515 2,000
Restricted Funds
Amenities Fund 605 650
Winter Warmth Fund 1,320 1,320
Take a Break 242 702
Help in Home 10 2,176 256 2,928 -752
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Trustees: Chairman Arlene Fisher, Vice Chairman Gill Steel, Philip Voce, Cliff Nash, Suzanne Hudson,
David Selwood.
Patron: Lady Alison Wakeham MBE DL
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Trustees: Chairman Arlene Fisher, Vice Chairman Gill Steel, Philip Voce, Cliff Nash, Suzanne Hudson,
David Selwood.
Patron: Lady Alison Wakeham MBE DL
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Lunch Club Equipment 30 30
Lunch Club Xmas Lunch 934 934
Lunch Club Holiday 0 0
Help in Home Advertising 0 0
Help in Home Helpers Expenses 0 0
Help in Home Management Fee 2980 2980
Help in Home Office Equipment 77 77
Help in Home Stationary 0 0
Help in Home Rent 1950 1950
Help in Home Room Hire 0 0
Help in Home Transfer to Redundancy
Fund 1000 1000
Help in Home Postage 0 0
Help in Home Salaries 11234 11234
Help in Home Staff Training 0 0
Help in Home Telephone 320 320
Help in Home Insurance Office 474 474
Take a Break Management Charge 3500 3500
Take a Break Computer Charges 75 75
Take a Break Transfer to Redundancy
Fund 1000 1000
Take a Break Printing 0 0
Take a Break Rent 1950 1950
Take a Break Salaries 4740 4740
Take a Break Telephone 310 310
Take a Break Care Charge 7685 7685
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Trustees: Chairman Arlene Fisher, Vice Chairman Gill Steel, Philip Voce, Cliff Nash, Suzanne Hudson,
David Selwood.