Dear Sir/Madam Re: FREE Membership 2012 / 2013 Membership to North Yorkshire Youth (NYY) is open to voluntary youth

groups supporting young people aged 11-19yrs in North Yorkshire. Our membership year runs from 1st April to 31st March. To become a Member of NYY please complete the enclosed application form and return it to NYY. Membership for 2012 / 2013 for those groups eligible to be full members is FREE. Once we have received and accepted your application you will receive a Certificate of Membership to display. If you have any questions please do not hesitate in contacting us. We look forward to receiving your membership application and working with you in the future. Yours sincerely

Clare, Ian, Lenny, Lucy

Voluntary Community Sector Youth Support Service Please note: You need to be a member of NYY to access the BJK Insurance scheme. NYY and BJK will check this if you are not a member of NYY your insurance will be invalid. We are a charity and are governed by a board of trustees. If you register with us you become a member of NYY. This will mean that you can be involved in the running of the organisation. For more details please contact your local fieldworker.

More information and questions

Please get in touch if you have any questions, either through our central office or through your local fieldworker. Clare Yates - Fieldwork Team Leader clare@nyy.org.uk Lucy Gratton Head of Youth, lucy@nyy.org.uk North Yorkshire Youth Carlton Lodge Outdoor Centre, Carlton Miniott Thirsk, North Yorkshire, YO7 4NJ Tel: 01845 522145 Web: www.nyy.org.uk

North Yorkshire Youth aims to To help children and young people realise their full potential by enhancing and improving our range of learning and development opportunities.

Membership
As a Youth Association we encourage organisations to affiliate to us which ensures they meet a set of appropriate standards. We expect Members to have some Policies and Procedures in place. Organisations will be offered advice, support and training to enable them to meet these standards In order to provide safe and appropriate activities for young people in North Yorkshire your club / project or activity should: Have a Constitution: This is a document that describes your club and who is involved. We suggest that this document describes arrangements for the management of the group and any money it has. Have a lead contact person: Someone who NYY can contact and send information to. Have a group specific bank account. Appropriate leaders / volunteers: Who MUST hold an enhanced Criminal Records Bureau Certificate. CRB checks can be arranged by NYY. Be open to visits from the NYY fieldworker during youth group sessions: Visits will take place to ensure quality assurance and to maintain a constructive relationship. Have some basic policy and procedures: A Child Protection Policy A constitution Health and Safety policy and procedures CRB / Volunteer recruitment

Keep a record: Of membership and attendance, as well as proper accounts.

We can help you do all of the above. It is important that to run a youth group or project you must be aware of the above requirements and be working towards them. We do not pass your contact details on to any other organisation or individual. We will only use them to contact and support you. .

NYCC Area:

Membership No:

Full Membership Application 2012 2013

You are applying for membership of North Yorkshire Youth because: and Your club/group/project runs in North Yorkshire Your club/group/project works with 11-19 year olds

If you cannot tick both of these boxes you may wish to look at our Associate Membership package.

Full Name of Group Where do the group meet? Group Leader or Lead Volunteer
Name Main Contact Address Details: Post code

E-mail Tel:

Please tell us about your group. 1. Does your club/group/project have a Management Committee? Yes No 2. Child Protection Contact / Officer contact details:
Name Address Tel. No

Post Code

3. Are you a new group [set up in the last 12 months]?

Yes

No

4. Does your Management Committee have written policies or procedures for the following issues? [Please as appropriate. All marked with * are essential to be accepted as NYY member] Full Agreed Policy Child Protection / CRB / Volunteer Recruitment Policy * Equal Opportunities First Aid Health & Safety/ Risk Assessment * Constitution * Training Finance Do you have a group bank account? 5. What activities do you run for your members? Draft

Yes

No

6. What days and times do your group meet? 7. Please indicate numbers of staff/volunteers Paid Staff Members Male Female Volunteers Male Female Management Committee Male Female

8. Please indicate how many members (approx) you have in each of the categories below. Aged 5-10 Aged 11-12 Aged 13-15 Aged 16-19 Aged 20-25 Total

9. Insurance: In most cases you need to have insurance to run your activities. Please indicate the type of insurance you hold for your group. We will be taking up the insurance through the BJK Youth Group Scheme. We use the insurance of the venue. (E.g. The village halls insurance). We have our own Public/Employers Liability Insurance for the group
Insurance Co. Policy No.

Please note that the insurance through the BJK Youth Group Scheme is not available to groups who are not members of NYY. For more information about BJK please contact us.

10. Our Agreement with You As a member of NYY you are agreeing to carry out the following, please tick as appropriate to state that you agree with the statements below.
I declare that the information on this form is correct. I declare that this group has the required policies and procedures and

that they will be available for NYY to view them as required.

We understand that it is the groups responsibility to make sure their policies and procedures are appropriate to allow access to the BJK insurance scheme. (NYY report to BJK regularly to ensure that only groups with the required policies and procedures access the Youth Group Policy Scheme.
We agree to use our membership and the name of NYY in an appropriate

way. You must not use our logos without prior consent and being a member does not automatically mean that your group is operating safely. club or project, on a quarterly basis.

We agree to provide NYY with basic information about attendance at our

Signed PrintDate (Group Leader)

______________________________________________________________

Please return completed form to: North Yorkshire Youth Limited Carlton Lodge Outdoor Centre Carlton Miniott, Thirsk North Yorkshire YO7 4NJ