Employee Self Service Software Requirement Specification

Overview: Employee self service is a web based application which enables the employee register and access their personal records, payment details, tasks etc. This application also highlights the feature of GO GREEN as it avoids paper work. MODULES: 1. Employee Registration 2. Leave Management 3. Payroll 4. Task Management MODULE 1: Employee Registration: i) Provisioning: first name Last Name Designation Gender EmployeeId Date of Birth Address, PIN Phone No. EmailId Blood Group

Password Department

Department Provisioning:
department-id department-name

ii) Functionality: Registering Employees Adding/updating/removing departments Updating/removing employees iii) Queries: How many Employees are registered? How many female/male employees are working? How many employees are from a particular department?

iv) Alerts: Successfully Registered. v) Reports: No. of Employees from a particular department. Graph representing No. of male/female Employees.

MODULE 2: Leave Management Provisioning:

Date Leave From Date Leave to Date Purpose of Leave Type of Leave (Casual Leave, Paid Leave, Unpaid Leave) Approving Official Status Total no of leaves Video name Video id Time of upload Max-Size Duration

Provisioning for video

Functionality: Alert: Leave Request has been sent to approving Official. A mail has to be sent to approving Official and applying Leave for a particular period of time. Checking the status of Leave Cancelling Leave How many number of leaves applied by an employee in a particular month? Getting the leave Status or no. of leaves left over.

Queries:

No annual Leaves are Left.

Report: Pictorial Representation of leaves in the particular month/over a period of time. MODULE 3: Payroll Details Provisioning: CTC (Cost to Company) Month Year Increment Insurance Bonus Account no Bank name Branch Over time Amount Salary Payment by cheque/DD

Functionality: Lets the employee know all salary and transactions details in a particular month. Queries: Alerts: Bonus has been added to the account this month. Insurance has to be renewed. What was the CTC last year? How much the salary rate has been increased?

Reports:

Salary increment for over a period of time. Bonus for the last six months or one year.

MODULE 4: Task Management Provisioning for Task: Task Assigned Assigned Time Submission Time Completion Time Delay Time Prior Time Priority of task Description Submission of Task Details for delay of Task. status type(assigned, ready, not ready, failure) Description Normal Urgent Emergency

Status type:

Priority Type:

Functionality: When a task is assigned to employee, from the time of assignment till the submission all the time factors are considered.

 Alert:

Updating the task and task priorities. Retrieving the task details. Time consumed for a single task to complete. What is the time delay? Priority of a particular task. Priority has set Task is pending Status of Task Task Deployed in time successfully. Number of tasks assigned to an employee on particular month. Number of tasks that are not ready on particular month. Performance in a particular time interval. Number of prioritized tasks done/pending in a particular period of time. Number of tasks deployed in/after time.

Queries:

Reports:

FEATURES OF EMPLOYEE SELF SERVICE PROJECT: 1. Ideal for internal employees to get detailed information. 2. Intranet/extranet application 3. Access anywhere, only a browser and internet connection needed 4. Linked with Task Management and Leave management modules. 5. Avoids paper work and less time consuming process. 6. Easy to generate reports for time usage.

7. Task Management can help out both the employee and higher authorities to assess the performance. 8. Provides Employee-Centric Portal.