Software Change Request (SCR) Form

SCR #: ____________________ REQUIREMENT #:_______________________ CHANGE REQUEST INITIATION: Originator: _________________________________________ Phone#:
(___)_____________________ Date Submitted: ____/____/____ System Name: ______________________________________________ Version Number: _________________

CONFIGURATION ITEM: CHANGE TYPE: REASON: PRIORITY:

Software: ______

Documentation: ______ Requirement Change: ______ Design Change: ______ Defect: ______ Other: ______

New Requirement: ______ Legal: ______

Business: ______ Urgent: ______

Performance Tuning: ______ Routine: ______

Emergency: ______

Date Required: ____/____/____

CHANGE DESCRIPTION:

(Detail functional and/or technical information. Use attachment if necessary.)

Attachments: Yes / No TECHNICAL EVALUATION:

(To be completed by Contractor. Use attachment if necessary.)

Received By: _______________________ Date Received: ___/___/___ Assigned To: _______________________ Date Assigned: ___/___/___ Type of Software Affected: ____________________________________________________________________________________________________ Modules/Screens/Tables/Files Affected: _________________________________________________________________________________________

Documentation Affected:
Requirements Specification System Design Specification System Test Plan Training Plan User System Reference Manual System Maintenance Manual Other (Specify)

Section #

Page #

Date Completed

Initial
_______ _______ _______ _______ _______

___________ ________ ______/______/______ ___________ ________ ______/______/______ _______ ___________ ________ ______/______/______ ___________ ________ ______/______/______ ___________ ________ ______/______/______ ___________ ________ ______/______/______ _______ ___________ ________ ______/______/______

TIME ESTIMATES: Lifecycle Stage

Analysis/Design

(To be completed by Contractor. Use attachment if necessary.)

Est. Time
__________

Act. Time
__________

Date Comp.
____/____/____

Remarks
_________________________ ____________

Coding/Testing

__________

__________

____/____/____ _________________________ ____________

Acceptance

__________

__________

____/____/____ _________________________ ____________

___________________________ ___ Total Hours: ________ ________ ____________________ __________ Impact Analysis Needed: APPROVALS: Yes / No
(If yes, include impact on technical performance, resources, schedule, etc.) Change Not Approved: ______ Hold (Future Enhancement): ______

Change Approved: ______

1. Signature ________________________________________________

Date: ____/____/____ Date: ____/____/____ Date: ____/____/____

2. Signature ________________________________________________

3. Signature ________________________________________________ SCR Form V1.0 (8/8/99)

See Reverse for Instructions

INSTRUCTIONS FOR COMPLETING AND PROCESSING THE SCR FORM

This form will be used to request changes to DOE information system software and documentation. The form is appropriate for all stages in the lifecycle, and may be initiated by DOE or Contractor personnel. All change requests will be evaluated and will require approvals. A Software Change Request (SCR) should contain only one change item. A separate SCR should be completed for each requested change. The form is a tool for initiating, evaluating, and tracking project change control requests. It may be modified or tailored to accommodate specific client/project requirements. The Software Change Control Log provides a suggested format for recording and maintaining software change request data. ___________________________________________________________________________________________________________________________ __________ (Initiators Complete the Shaded Areas; Contractors Complete the TECHNICAL EVALUATION and TIME ESTIMATES Sections) FIELD
SCR #:

DEFINITION
A sequential number beginning with the organizational code (e.g., HR0000194). For requests initiated by the Contractor, a sequential number beginning with the alpha character C (e.g., C0000194). The numbers will be assigned and controlled by configuration management personnel or designees, and tracked by project. Initiators will be notified as to the specific SCR numbers assigned. Number of the requirement to be changed (if known). Note: If the requested change is a new requirement, a specific requirement number may not be assigned or available at the time of the request. Information about the initiator of the change request, and the software/documentation impacts. Originator: Phone #: Date Submitted: System Name: Version Number: Name of person initiating the SCR. Phone number of originator. Date form submitted to DOE or Contractor. Name of system. List full name of system and acronym. Version number of software/documentation to be changed (e.g., V1.0, V2.0, V2.1).

REQUIREMENT #:

CHANGE REQUEST INITIATION:

CONFIGURATION ITEM:

Configuration item affected. Place a "X" in the appropriate area. Software: Documentation: System component (e.g., operating systems/communications/applications software). System component (e.g., requirements specification/training plan).

CHANGE TYPE:

Type of change being requested. Place a "X" in the appropriate area. Specify other. New Requirement: Requirement Change: Design Change: Other: Requirement was not identified in original specifications. Requirement needs to be altered. Original design needs to be changed. Indicates other than above change types. Specify in the CHANGE DESCRIPTION area.

REASON:

Place a "X" in the appropriate area. Prepare a brief justification identifying the basis for initiating the SCR and the expected benefits. Use the CHANGE DESCRIPTION area of the form if sufficient space is available; otherwise, use an attachment. Assist the appropriate personnel in ranking priorities. Legal: Business: Performance Tuning: Defect: Mandate by changes in Federal and/or State regulations and laws. Mandated change related to DOE business and policy changes. Change(s) required to improve application usability (e.g., improved screen layout, conversions), or platform/operating software performance. A problem with a system/application that requires a change (e.g., program abend, program error).

PRIORITY:

Ranking to identify action or response to an SCR. Place a "X" in the appropriate area. Emergency: Urgent: Routine: Date Required: A change in operational characteristics that, if not accomplished without delay, will impact system operability. A change that, if not accomplished promptly (e.g., prior to the next production cycle), will impact system effectiveness. A change that can be planned, scheduled, and prioritized. The date the change is needed.

CHANGE DESCRIPTION: Detailed functional and/or technical information about the change. Use an attachment, if necessary, to provide adequate detail or supporting documentation (e.g., statement of new requirement). Attachments: If attachments are included, circle "Yes," if not, circle "No." TECHNICAL EVALUATION: To be completed by Contractor. Provides tracking data of technical approach. Received By: Name of person (Contractor) who initially received or originated the SCR. Date Received: Date SCR received by Contractor. Assigned To: Person who is being assigned the responsibility for the technical evaluation. Date Assigned: Date assigned to assignee. Type of Software Identify type(s) of software affected by the change (e.g., operating system software, application software). Also identify all dependent or Affected: subordinate interfacing applications that may be affected by the change. Include name(s) and version number(s) if applicable. If necessary, use the CHANGE DESCRIPTION area or an attachment for additional information. Modules/Screens/ Identify modules/screens/tables/files affected by the change. Include name(s) and version number(s) if applicable. If necessary, use the Tables/Files Affected: CHANGE DESCRIPTION area or an attachment for additional information. Documentation Identify documentation affected by the change. Include section and page number(s). Enter the date completed and the initials Affected: of the author. If necessary, use the CHANGE DESCRIPTION area or an attachment for additional information. TIME ESTIMATES: To be completed by Contractor. Identify the lifecycle stage(s) affected by the change. Post the estimated and actual time required, and date(s) completed. Total the estimated times and provide any remarks. Impact Analysis Needed: If a impact analysis is needed, circle "Yes" and attach to the SCR form; otherwise, circle "No." An impact analysis of the change request should have details on impacts to the Project Plan (i.e., available technical staff, schedule, costs, etc.). APPROVALS: Acquire the approval signatures for authorizing the SCR (e.g., Client - Project Management Officer (PMO), Point of Contact (POC), Contractor - Project Manager (PM)). Select one option by placing a "X" in the appropriate action area: Change Approved, Change Not Approved, or Hold (Future Enhancement). Note: Individuals authorized to approve change requests are identified in the project Configuration Management Plan.

SCR Form V1.0 (8/8/99)