MISM 5306 HW 1

Joao Marcos da Silveira Terra

What kind of decisions can be improved by project management software? Wayland Baptist University 6/3/2012

What kind of decisions can be improved by project management software?

Inappropriately, employees sometimes try to accumulate power by keeping information to themselves. However, in project management, the reverse method has the greatest effective (Fried, J., 2012). Allocating project information is a foundation of power, the power to magnificently complete a venture, because when employees collaborate to reach goals, effective communication subsidizes achievement in several ways. The benefits of collaboration are many. First, it can improve focus on the goal to be achieved. In the world of project, employees must define and then communicate the problem to be answered, the approach for the solution, and what institutes success. For example, team members need to distinguish anything they are supposed to do and any restrictions on how they can do it. Yet, if the communication is carried successfully to the entire team, the objective and its complications are clearly in focus. Second, it can increase productivity by decreasing errors. Members of a team will get more done if they can straightforwardly find the material that they need since it was clearly summarized from the beginning. Also, they can quickly identify problems that might arise if the information is organized when they need. The right information at the right time this is the logo for a great project management software as Deng (2012) cited in the article Go Beyond the To-Do List. If you, as a manager, want the employees on your project team to all go in the same direction, good communication is critical. Also, as a project manager, you ought to provide employees with the right information, not too much neither too little exactly when they need them. During the planning stage, employees need a comprehensive assessment of the proposed plan so that they can weigh its appropriateness and decide whether to approve the project or not. Elements such as the statement of problems, the project mission statement, the project objectives, the strategy that will be implemented, contractual requirements, risks, and the project schedule are part of a comprehensive project management software (Shor, 2012). Then, quality, budget, and schedule are the main considerations that can set a project in danger. Moreover, the project manager must follow and accomplish change in issues, requests, and risks. Yet, if the assignment has fallen short in any way, the project manager will have to assess possibilities and be equipped to recommend course corrections before things get out of hand. So, document management, personal task reports, resource allocation, and detailed project schedules are few examples on how project management software can help certain decisions to be made. Project management software follows the lifecycle of production to become better organized. In todays business world, companies have to find several ways to become more effective and efficiency to outperform its rivals. The brainstorming of the project, the reporting of income or losses, and the completion and closing of the project can be monitored with project management software to avoid potential disorganization and inefficiency. Moreover, as Middleton, P., & Joyce, D. (2012) cites, sometimes project managers have a self-centered motive for sharing information (p. 25). When team members do not know what is going on, they will definitely ask questions. Questions that eventually will be full of impatience and at the worst moment ever. By sharing the information that employees need to know beforehand, project managers can spend more time handling projects proactively and effectively. In addition, by keeping information flowing throughout a project does more benefit than just guide goals to a successful completion. The act of share information with a respected project management software stimulates a cooperative environment that builds teamwork and proliferate employees satisfaction with their work environment.

References
Deng, S. (2012). Go Beyond the To-Do List. PC World, 30(2), 29-30. Fried, J. (2012). Starting Over. Inc, 34(1), 40. Middleton, P., & Joyce, D. (2012). Lean Software Management: BBC Worldwide Case Study. IEEE Transactions On Engineering Management, 59(1), 20-32. doi:10.1109/TEM.2010.2081675 Shor, R. M. (2012). ADDIE +: Adopting Proven Practices From the IT Industry. T+D, 66(5), 56-61.