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NAME OF THE SYSTEM : Property & Supplies Mgt. System - Receiving, issuing, storing and recording of supplies. NAME OF THE AGENCY : LGU - Cabanatuan City
ICQ. REF. NO. 1.3 CONTROL ATTRIBUTES Goods received are accurately counted and examined to see that they meet quality standards. Receiving reports (IAR and invoice) identify the corresponding PO/Contract. Receiving reports (IAR and invoice) are duly signed by the supply officer or actual recipient. Procedures are adequate which ensures that the goods for which the payment has been made have actually been received. TYPE OF TEST TO BE USED RP
1.6 1.7
EE EE
1.9
EE
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NATURE OF WEAKNESS AND ICQ POSSIBLE EFFECT ON INTERNAL ACCOUNTING REF. YES CONTROL AND/OR NO. EFFICIENCY OF OPERATION /NO
JUSTIFICATION
2.1
Property/equipt. Card is not maintained by the supply & property off. Property no. is not assigned to PPE w/c makes identification of PPE difficult. ARE is used instead of PAR.
No
2.3
No
2.5
No
No
No
2.16
Unserviceable property is not promptly disposed according to the Storekeeper, there was no disposition for the past 10 years.
No
NATURE OF WEAKNESS AND ICQ POSSIBLE EFFECT ON INTERNAL ACCOUNTING REF. YES CONTROL AND/OR NO. EFFICIENCY OF OPERATION /NO
NOTIFICATION OF WEAKNESSES TO RESPONSIBLE MANAGEMENT REPORT TO SENIOR INFORMAL MANAGEMENT DISCUSSION W/ SITE MGMT. YES (DATE) NO RESPONSE/ COMMENTS (IF APPLICABLE)
JUSTIFICATION
No
No
4.1
No
DATE
REMARKS