Minutes of Regular Meeting

The Board of Trustees Canadian ISD

A Regular Meeting of the Board of Trustees of Canadian ISD was held Thursday, February 16, 2012, beginning at 6:30 PM in the Administration Building located at 800 Hillside Canadian, Texas 79014. Those present were: Ken King, presiding, Salem Abraham, Betsy Alexander, Allen Hadaway, John C. Isaacs, Superintendent, Kyle Lynch, Business Manager, Cindy Moore, Canadian Middle School Principal, Bruce Bryant, Technology Coordinator, Pam Spencer, Tax Collector, Belinda Leatherman, Canadian Record Reporter, Tyler Bean, Representatives from Perdue, Brandon, Fielder, Collins & Mott, LLP Attorneys Pam Gleason and Kevin Brennen, Representatives from Dekker Perich Sabatini, LLC C. Barry Taylor and Garrett Pendergraft, Representatives from Grimes and Associates Bert Moffitt, Joe Grimes, John Blankenship and Randall Thompson, Representatives from CME Consulting Charla and Michael Emery, Representative from Ground Force Building Systems Richard Spradley, And Danny Blevins. Larry Gatlin and Randy Walser were absent.

I. ESTABLISH A QUORUM a. Invocation Mr. Isaacs gave the invocation. II. OPEN FORUM a. Hearing of any person/group wishing to address the Board There was no one present that wished to address the board. III. SUPERINTENDENTS COMMENTS/RECOMMENDATIONS

IV. READING OF MINUTES a. Regular meeting of January 12, 2012 Mr. Hadaway moved to approve the minutes of the January 12, 2012 regular meeting, the January 16, 2012 special joint meeting and the February 3, 2012 special meeting. Mrs. Alexander seconded the motion. It passed 5-0 b. Special Joint Meeting January 16, 2012 This motion was considered with the previous motion. c. Special Meeting February 3, 2012 This motion was considered with the previous motion. V. FINANCIAL REPORTS a. Ratification of bills Mr. Hadaway moved to ratify all January and February office and void checks, wires, drafts and transfers excluding Alexanders Grocery for General Operating #11348 through 11473 and wire 10910; Consolidated Application #2029 through 2039; Activity Fund #174 through 194; Capital Projects #7209 through 7270; Ward Scholarship #1078 and 1079; and Tax Clearing #2595 through 2640 and 2304; Payroll Clearing #4389 through 4445, wires #12302, 12303 and 13100 and payroll register dated 01/20/2012. Mr. Isaacs seconded the motion. It passed 5-0. Mr. Hadaway moved Alexanders Grocery be approved for payment. Mr. Abraham seconded the motion. It passed 4-0 with Mrs. Alexander abstaining. b. Financial statement(s) The financial statement contained financial reports and tax collection statements. VI. REPORTS/DISCUSSION ITEMS Mr. Lynch reviewed and discussed the following issues with the board. a. Enrollment and attendance report Current enrollment is 906. b. Facilities/project update 1. Discuss Teacher Housing project 2. Discuss City Agreement concerning water and sewer 3. Gymnasium Seating 4. CES Ovens 5. Presentation from Ground Force Builders - Charla Emery Charla and Michael Emery and Richard Spradley presented options for building teacher housing. c. Discuss MK School property lease with Hemphill County

d. Report from Tax Attorney with Perdue Brandon Fielder Collins & Mott Kevin Brennen and Pam Gleason gave some explanation of the delinquent tax collection process and answered questions from the board. e. Develop Superintendent performance goals VII. ACTION ITEMS a. Unfinished Business b. New Business 1. Consider/Approve renewal of detachment agreement with Booker ISD via conference call - 8:00 pm Mr. Abraham moved to renew the detachment agreement with Booker ISD via conference call with Booker ISD Board of Trustees. Mr. Hadaway seconded the motion. It passed 5-0. 2. Consider/Approve selection of an architect for the Theater Arts Classroom and Storage/MS Elevator project No action was taken to select an architect for the theater arts classroom and storage/MS elevator project. a. Dekker/Perich/Sabatini presentation Representatives from Dekker Perich Sabatini, LLC C. Barry Taylor and Garrett Pendergraft presented options for the construction of theater arts classroom and storage and elevator at Canadian Middle School. b. Grimes and Associates presentation Representatives from Grimes and Associates Bert Moffitt, Joe Grimes, John Blankenship and Randall Thompson presented options for the construction of theater arts classroom and storage and elevator at Canadian Middle School. 3. Order Board of Trustee Election for May 12, 2012 Mr. Abraham moved to order a Board of Trustee Election for May 12, 2012. Mr. Hadaway seconded the motion. It passed 5-0. 4. Consider/Approve Joint Election Agreement with Hemphill County Underground Water Conservation District, Hemphill County Hospital District and City of Canadian Mr. Isaacs moved to approve a resolution authorizing a joint election agreement between Canadian Independent School District, Hemphill County Underground Water Conservation District, Hemphill County Hospital and City of Canadian as recommended by Superintendent Lynch. Mr. Hadaway seconded the motion. It passed 5-0.

5. Appoint Election Officials Mr. Hadaway moved to appoint Janice Schafer as election judge for the May 12, 2012 election, allowing her to appoint eight additional clerks including Donna Jenkins as alternate judge as recommended by Superintendent Lynch. Mrs. Alexander seconded the motion. It passed 5-0. 6. Consider/Approve Resolution Authorizing Superintendent Kyle Lynch to transact business in the acquisition of property located at 423 Hobart Mr. Abraham moved to approve the resolution authorizing Superintendent Kyle Lynch to transact business in the acquisition of property located at 423 Hobart. Mr. Hadaway seconded the motion. It passed 5-0. 7. Consider/Approve Application for Tax Refund for Mewbourne Oil Company Mr. Abraham moved to approve a refund for overpayment of property taxes from Mewbourne Oil Company as recommended by Superintendent Lynch. Mr. Hadaway seconded the motion. It passed 5-0. 8. Consider/Approve purchase of IP Phones Mr. Hadaway moved to approve the purchase of an IP Phone system as recommended by Superintendent Lynch. Mrs. Alexander seconded the motion. It passed 5-0. 9. Consider/Approve purchase of buses There was no action taken to purchase buses. 10. Consider/Approve budget amendments Mr. Abraham moved to increase fund 699 function 41 $12,000 as recommended by Superintendent Lynch. Mr. Hadaway seconded the motion. It passed 5-0. VIII. SUPERINTENDENT'S REPORT a. Realignment Report b. Report from Commissioner at Midwinter Conference c. EOC and STAAR issues d. Tip From an Attorney: Nepotism Procedure e. Reminder of Policy Review f. Review next meeting date and time IX. EXECUTIVE SESSION The board entered into executive session at 10:13 P.M. and reconvened in open session at 10:58 P.M. a. Consider/take action on employment of personnel There was no action on employment of personnel other than contracts listed in next item.

b. Consider Principal Contracts, Technology Director Contract and Athletic Director Contract Mr. Hadaway made the motion to extend the contracts of Principals Rick Berry, Bruce Bryant and Kirk Saul, Athletic Director Chris Koetting and Technology Director Pam Spencer through the 2013-2014 school year as recommended by Superintendent Lynch. Mrs. Alexander seconded the motion. It passed 5-0. X. ADJOURNMENT Mrs. Alexander moved to adjourn the meeting at 11:00 P.M. Mr. Hadaway seconded the motion. It passed 5-0.

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