Minutes of Regular Meeting

The Board of Trustees Canadian ISD

A Regular Meeting of the Board of Trustees of Canadian ISD was held Monday, May 16, 2011, beginning at 6:30 PM in the Administration Building located at 800 Hillside Canadian, Texas 79014. Those present were: Ken King, presiding, Salem Abraham, leaving at 8:30 P.M. Betsy Alexander, Larry Gatlin, Allen Hadaway, arriving at 6:45 P.M. John C. Isaacs, Randy Walser, Superintendent, Kyle Lynch, Business Manager, Cindy Moore, Canadian Record reporter, Jason Turner, Laurie Ezzell Brown, SHAC representative, Molly Kerrigan, Representatives of First State Bank, Donnie Johnston and Heath Mitchell, Representatives of Happy State Bank, Ronda Bartlett and Gregg Houlette.

I. ESTABLISH A QUORUM a. Invocation Mr. King gave the invocation. II. OPEN FORUM a. Hearing of any person/group wishing to address the Board There was no one present that wished to address the Board. III. SUPERINTENDENTS COMMENTS/RECOMMENDATIONS a. Presentation of Excellence Awards Mr. Lynch and the board recognized state qualifiers in UIL calculator, science, computer science, social studies, debate, robotics, FCCLA, tennis, golf and track. Ryan Alexander was state champion in LD Debate and Taylor Chappell was state champion in Science. There were many present to receive metals. There were also friends and family members present. b. Recognition of 2011 Media Honor Roll The board presented certificates to Jason Turner and Laurie Ezzell Brown for the TASB 2011 Media Honor Roll.

IV. READING OF MINUTES a. Regular meeting of April 19, 2011 Mr. Hadaway moved to approve the minutes of the April 19, 2011 regular meeting. Mrs. Alexander seconded the motion. It passed unanimously. V. FINANCIAL REPORTS a. Ratification of bills Mr. Abraham moved to ratify all April and May office and void checks, wires and transfers excluding Alexanders Grocery and John C. Isaacs for General Operating #15674 through 15789, wire #044100 and debit #111967; Consolidated Application #2586 through 2599; Activity Fund #4691 through 4724; Capital Projects #7330 through 7439; Tax Clearing #2243 through 2261; Workers Comp #20122 and 20124; Payroll Clearing #10874 through 10938, wires #042001, 042001and 042011 and payroll register dated April 20, 2011. Mr. Hadaway seconded the motion. It passed unanimously. Mr. Abraham moved Alexanders Grocery and John C. Isaacs be approved for payment. Mr. Hadaway seconded the motion. It passed 5-0 with Mrs. Alexander and Mr. Isaacs abstaining. b. Financial statement(s) The financial statement contained financial reports and tax collection statements. VI. REPORTS/DISCUSSION ITEMS Superintendent Lynch reviewed and discussed the following issues with the board. a. Enrollment and attendance report Current enrollment is 851. b. School Health Advisory Council (SHAC) annual report Molly Kerrigan presented the SHAC annual report. c. Canadian ISD History of Recapture d. Personnel Budget e. Preliminary estimate of 2011 net taxable value by Hemphill County Appraisal District The preliminary estimate taxable value for 2011 is $1,556,630,865. f. Facilities/project update 1. Teacher Housing Project 2. Little House g. Votech Program VII. ACTION ITEMS a. Unfinished Business

1. Consider/Approve presented changes to Sick Leave Bank policy Mr. Gatlin moved to approve the changes to Sick Leave Bank policy as presented by Mr. Lynch. Mr. Hadaway seconded the motion. It passed 6-0. b. New Business 1. Organize Board officers Mr. Hadaway moved to nominate Ken King as president. Mr. Gatlin seconded the motion. It passed unanimously. Mr. Hadaway moved to reappoint Salem Abraham as vice president and Randy Walser as secretary as well as Ken King as president. Mrs. Alexander seconded the motion. It passed unanimously. 2. Consider/Approve Depository contract bids Mr. Gatlin moved to approve the depository contract bid from Happy State Bank of Canadian for the 2011-2013 biennium. Bids were received from First State Bank and Happy State Bank. Mr. Walser seconded the motion. It passed 6-0 with Mr. King abstaining. 3. Consider/Approve proposed changes to EHBB (LOCAL) that refers to the GT policy Mr. Walser moved to approve the changes to Local Policy EHBB as presented by Mr. Lynch. Mr. Gatlin seconded the motion. It passed unanimously. 4. Consider/Approve easement for water line to Assisted Living Mr. Walser moved to approve an easement of .138 acre tract out of a .339 acre tract in the David Landers Survey to the City of Canadian to run a water line as presented by Mr. Lynch. Mr. Gatlin seconded the motion. It passed 6-0. 5. Consider/Approve TEA waiver from using the Texas Assessment Management System teacher portal Mr. Hadaway moved to approve the TEA waiver of participants in the teacher portal of the Texas Assessment Management System as presented by Mr. Lynch. Mrs. Alexander seconded the motion. It passed 6-0. 6. Consider/Approve budget amendments There were not budget amendments to consider. VIII. SUPERINTENDENT'S REPORT a. Resignations that have been received Mr. Lynch reported that he had accepted resignations from Bill Purcell, Holly McLanahan, and Jim Chappell b. Graduation Procedures The board discussed presentation of diplomas at Middle School graduation and High School graduation.

c. Review meeting date and time The next regular meeting was set for Tuesday, June 14, 2011 at 6:30 P.M. at the administration building. IX. EXECUTIVE SESSION The board entered into executive session at 9:23 P.M. and reconvened in open session at 9:42 P.M. a. Consider/take action on employment of personnel There was no action on employment of personnel. X. ADJOURNMENT There being to further business, the meeting adjourned.

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