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Presented by: Naryanan Palini Roll 09 Basant Samal Roll 10 Keyur Shah Roll 11 Raman Sharda Roll 12 Dheeraj Soni Roll 13 Prakash S. Roll 14
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Case
Company manufactures pharmaceuticals Using computers for over years Fixed budget investment in IT IS department receives request Request for providing PCs & other peripheral/ equipment's
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Issues
Issues facing : Hassles to accommodate the request No transparency
Scenario : Fixed budget = 40 lacs Earmarked = 10 lacs for setting up branch accounting systems
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System
Clerical Level
Department 1
RFP 1
Department 2
RFP 2
Department 3
RFP 3 The Evaluation by independent experts Evaluation criteria Proposal marking (Factor Rating Method) Weightings Feedback to proposers 4
Department 4
RFP 4
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Stakeholders
Employees IT Department Organization Finance department PC supplier
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Eligibility
Individual Evaluation
Consensus
Ranking by commission
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CLERICAL LEVEL
Form to enter requirements
Quantity/Item Reasons Feedback
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S.No.
Quantity
Item
Status
Manager Approval
Comments
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MANAGERIAL LEVEL
The Evaluation by independent experts Evaluation criteria Proposal marking (Factor Rating Method)
Evaluators examine the individual issues comprising each block of evaluation criteria and in general mark the blocks on a six-point scale from 0 to 5. In this scheme, the scores indicate the following with respect to the block under examination:
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Weightage Distribution
Weight applied to each component, based on a total of 100 points.
Need of the Request (20 points) Importance and the business criticality of the request (40 points) Urgent requirement and high priority request which impacts business(20 points) Cost factors(10 points) Department weightage to the business(10 points)
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Steps Of Systems
Feedback to proposers
The coordinator of each proposal receives the evaluation summary report (ESR). ESR reflects the consensus reached between the independent experts as well as the panel results (via comments and marks) on each block of criteria as well as providing overall comments (including proposals for modifications and, in exceptional cases, possibilities for a final overall score for the proposal. Comments recorded must give sufficient and clear reasons for the scores and in the case of proposals with high scores, any recommendations for modifications to the proposal should be given .
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Steps Of Systems
Finalisation of the evaluation
Ranked list Reserve list Rejection decisions Reporting on the evaluation process
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Thank You
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