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Completing Reports and Proposals

Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 1

Three-Step Writing Process


Planning
Writing

Completing

Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 2

Finalizing Formal Reports and Proposals


Revising Producing Proofreading Distributing

Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 3

Revising Reports and Proposals


Style and tone
Organization

Readability
Content

Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 4

Producing Reports and Proposals


Design elements
Report-writing teams

Computer resources
Audience expectations

Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 5

Components of Formal Reports


Prefatory parts
Text of the report

Supplementary parts

Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 6

Prefatory Parts
Report cover
Title fly and title page Authorization letter Acceptance letter

Letter of transmittal
Table of contents List of illustrations Synopsis/executive summary

Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 7

Text of the Report


Introduction
Body

Closing

Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 8

Supplementary Parts
Appendixes
Bibliography

Index

Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 9

Components of Formal Proposals


Cover
Title fly Title page Table of contents

List of illustrations
Copy of RFP Synopsis/executive summary Letter of transmittal

Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 10

Text of the Proposal


Introduction
Body

Closing

Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 11

Proofreading Reports and Proposals


Inconsistencies
Errors Missing components
Spelling Text placement Punctuation Visual aids
Prentice Hall, 2008
Business Communication Today, 9e Chapter 15 - 12

Distributing Reports and Proposals


Physical Electronic Web-based

Prentice Hall, 2008

Business Communication Today, 9e

Chapter 15 - 13

Writing Requests for Proposals


Company background
Project description

Overall requirements
Decision-making criteria Proposal requirements Submission/contact information
Prentice Hall, 2008
Business Communication Today, 9e Chapter 15 - 14

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